BASIC CREATION OF NAME AND TITLE AUTHORITIES Instructor Manual Editors: Gary L. Strawn, Northwestern University Rachel Lynn Wadham, Brigham Young University Revised by: Robert L. Maxwell, Brigham Young University Iris L. Wolley, Columbia University Ana Lupe Cristán, Library of Congress ALCTS/CCS-PCC Task Force to Develop Name and Title Authority Training Robert L. Maxwell, Brigham Young University, Chair Daniel G. CannCasciato, Central Washington University Ana Lupe Cristán, Library of Congress Kevin Furniss, Denison University Mary Charles Lasater, Vanderbilt University Gary L. Strawn, Northwestern University Rachel Lynn Wadham, Brigham Young University Iris L. Wolley, Cornell University Martha M. Yee, University of California, Los Angeles Developed as a joint effort of the Cataloging and Classification Section (CCS) of the Association for Library Collections & Technical Services (ALCTS) and the Program for Cooperative Cataloging (PCC) Washington, DC Revised October 2008 (1) Instructor Manual -- (2) Trainee Manual ISBN 0-8444-1126-4 (Instructor Manual) ISBN 0-8444-1127-2 (Trainee Manual) Version 3, October 2008 Instructor Manual Table of Contents Table of Contents General Introduction Module 1 Introduction Exercises Module 2 Basics of the MARC authority record Module 3 Resources Exercises Module 4 Personal names Exercises Module 5 Uniform Titles Exercises Module 6 Corporate bodies Exercises Module 7 Meeting names Exercises Module 8 Geographic/Jurisdiction Names Exercises Module 9 NACO Program Module 10 Module for Reference Librarians Handout for Modules 10 and 11 Module 11 Module for System Designers Handout for Module 11 Appendices: A: MARC 21 Codes and Tags B. Sample Authority Records C: Bibliography D: Answers to Exercises E: Workshop Evaluation Form Basic Creation of Name and Title Authorities i THIS PAGE INTENTIONALLY LEFT BLANK FOR DOUBLE SIDED COPY Instructor Manual Module 1: Introduction BASIC CREATION OF NAME AND TITLE AUTHORITIES Module 1: Introduction 1 Basic Creation of Name and Title Authorities Module 1-1 Instructor Manual Module 1: Introduction Scope Why do authority work? Principles of cataloging underlying authority control Benefits of authority control What is authority work? In-house administration and outsourcing 2 Basic Creation of Name and Title Authorities Module 1-2 Instructor Manual Module 1: Introduction Assumptions For this workshop we assume that: Catalogers use national standards: AACR2, LCRIs, and MARC 21 Catalogers are working in an online environment Library is not a NACO institution 3 Because they are the standards are the most widely used in the world this workshop assumes that catalogers use of AACR2R and the associated LCRIs as a content standard and MARC 21 authority records. This workshop also assumes you are creating authority records for use in an automated library system. It is important to note that, authority records can be created using other rules, and authority records can be created in non-MARC catalogs, and in both card files and on-line catalogs This workshop assumes that you are not going to be participating in NACO (the Name Authority Cooperative, through which libraries actually contribute authority records to the LC/NACO Authority File or NAF) We will give you fuller information about the NACO program towards the end of this series of workshops, in case your institution is interested in progressing to the next level of authority control and cooperative cataloging! The NACO program offers excellent training programs for those who want to participate in NACO. Basic Creation of Name and Title Authorities Module 1-3 Instructor Manual Module 1: Introduction Why do authority work? 4 Basic Creation of Name and Title Authorities Module 1-4 Instructor Manual Module 1: Introduction Need for authority work We need to do authority work because: There is no consistency present in materials cataloged Names and titles vary Names and titles change Headings that are not controlled present challenges to catalog users 5 Basic Creation of Name and Title Authorities Module 1-5 Instructor Manual Module 1: Introduction Need for authority work: names vary Different names in different publications: James R. Smith J.R. Smith Jim Smith Different names in same publication Title page: World Soybean Research Conference Cover: Soybean Research Conference Preface: Conference on World Soybean Research 6 As noted we do authority work because there is no consistency in materials we catalog. Name often vary, for example: There may be different names in different publications. For example James R. Smith sometimes publishes under the name J.R. Smith and sometimes under the name Jim Smith There may also be different names in the same publication. For example a conference has one name on the title page, another on the cover and yet another in the preface or body of the text of its proceedings Basic Creation of Name and Title Authorities Module 1-6 Instructor Manual Module 1: Introduction Need for authority work: titles vary One title on the title page and another on the cover Title page: Daisy Rabbit's tree house Cover: Story from the village of Sandy Edge One title on the cover and a different title in the running title Cover: Magna bibliotheca anglo-judaica Running title: Bibliotheca anglo-judaica Motion picture reissued under a different title Italian title: Ilaria Alpi, il piu crudele dei giorni English title: Cruelest day 7 Titles can vary as well. For example an item may have one title on the title page and another on the cover Title page: Daisy Rabbit's tree house Cover: Story from the village of Sandy Edge Another may have one title on the cover and a different title in the running title Cover: Magna bibliotheca anglo-judaica Running title: Bibliotheca anglo-judaica A motion picture can be reissued under a different title Italian title: Ilaria Alpi, il piu crudele dei giorni English title: Cruelest day Basic Creation of Name and Title Authorities Module 1-7 Instructor Manual Module 1: Introduction Need for authority work: names change Women get married and take their husband's name Jacqueline Kennedy Onassis Actors take on stage names Real name: Allen Stewart Konigsberg Stage name: Woody Allen Corporate bodies merge and split Northside Neighborhood Association merges with Westside Neighborhood Association to create North-Missoula Community Development Corporation 8 Not only can names vary, they can also change. For example Women get married and take their husband's name Jacqueline Kennedy Onassis Actors take on stage names Real name: Allen Stewart Konigsberg Stage name: Woody Allen Corporate bodies merge and split Northside Neighborhood Association merges with Westside Neighborhood Association to create North-Missoula Community Development Corporation Basic Creation of Name and Title Authorities Module 1-8 Instructor Manual Module 1: Introduction Need for authority work: titles change Serial changes its title SAMPE quarterly becomes the Journal of advanced materials Editions are revised and published under a different title 1965 ed.: Marine decapod crustaceans of the Carolinas 1984 ed.: Shrimps, lobsters, and crabs of the Atlantic Coast of the Eastern United States, Maine to Florida 9 Titles can change. For example Serial changes its title SAMPE quarterly becomes the Journal of advanced materials Editions are revised and published under a different title 1965 ed.: Marine decapod crustaceans of the Carolinas 1984 ed.: Shrimps, lobsters, and crabs of the Atlantic Coast of the Eastern United States, Maine to Florida Basic Creation of Name and Title Authorities Module 1-9 Instructor Manual Module 1: Introduction Principles of Cataloging Underlying Authority Control 10 Basic Creation of Name and Title Authorities Module 1-10 Instructor Manual Module 1: Introduction Paris principles, 1961 Functions of the Catalogue The catalogue should be an efficient instrument for ascertaining 2.1 whether the library contains a particular book specified by (a) its author and title or (b) if the author is not named in the book, its title alone, or (c) if author and title are inappropriate or insufficient for identification, a suitable substitute for the title; and 2.2 (a) which works by a particular author and (b) which editions of a particular work are in the library. 11 The user of a catalog should be able to: Identify items by author Identify items by title or substitute Identify works by an author Identify editions of works held Basic Creation of Name and Title Authorities Module 1-11 Instructor Manual Module 1: Introduction Principles of cataloging Principle of uniform headings Principle of unique headings Principle of the name commonly known Principle that a change of name is a change of identity Principle of hierarchical force 12 Basic Creation of Name and Title Authorities Module 1-12 Instructor Manual Module 1: Introduction Principle of uniform headings Two different names representing the same entity (name variation) should be resolved into one heading with see references from variants 13 There should only be one name used to represent an entity: If variant names are found, choose one to represent the entity, See references should be made to refer from forms that were not chosen. Basic Creation of Name and Title Authorities Module 1-13 Instructor Manual Module 1: Introduction Principle of uniform headings: examples Jones, Jim, 1948- Search under: Jones, James T., 1948- Bouvier, Jacqueline, 1929- Search under: Onassis, Jacqueline Kennedy, 1929- Kennedy, Jacqueline Bouvier, 1929- Search