04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk

THE CORPORATION OF THE TOWNSHIP OF MADAWASKA VALLEY SPECIAL COUNCIL MEETING AGENDA Tuesday, August 4, 2020 10:00 a.m.

Any submissions received from the public, either orally or in writing may become part of the public record/package. Committee and Council meetings will be recorded and will be available to be listened to on the Township website www.madawaskavalley.ca on the Minutes page. Please mute all electronic devices during meetings. PURPOSE: The Council for the Township of Madawaska Valley deem it advisable to hold a Special Council Meeting as allowable under S.3.6.4 of the Procedural By-Law 2018-117. THIS MEETING WILL BE HELD ELECTRONICALLY UNDER THE MUNICIPAL EMERGENCY ACT, 2020 AND MUNICIPAL BY-LAW 2020-32 SECTION 3.6.7 (LIVE-STREAMED ON THE TOWNSHIP OF MADAWASKA VALLEY YOUTUBE ACCOUNT. Page

1. Call to Order

2. Adoption of the Agenda

2.1 Tuesday, August 4, 2020 RECOMMENDATION: THAT the Special Council Meeting Agenda for Tuesday, August 4, 2020, be accepted as presented.

3. Declaration of Pecuniary Interest

4. By-Laws

7 - 10 4.1 Bill 197-Procedural By-law Amendment THAT Council accept the CAO/Clerk report on Bill 197 An Act to amend various statutes in response to COVID-19 and to enact, amend and repeal various statutes.

11 - 16 4.2 By-Law 2020-70 RE: Amendment to Procedural By-Law Number 2020-32 RECOMMENDATION: THAT By-Law 2020-70 Being a By-Law to amend Procedural By-law 2018-117 with respect to Electronic Participation in Council Meetings be given first and second reading this 4th day of August, 2020.

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RECOMMENDATION: THAT By-Law 2020-70 Be given third and final reading this 4th day of August, 2020.

5. Delegations and Presentations

6. Confirmation of the Minutes

17 - 30 6.1 Special Council Meeting Minutes - July 7, 2020 RECOMMENDATION: THAT the Special Council Meeting Minutes for July 7, 2020 be approved as presented.

31 - 36 6.2 Public Meeting Minutes - July 7, 2020

RECOMMENDATION: THAT the Public Meeting Minutes of July 7, 2020, be approved as presented.

7. Business Arising out of the Minutes

8. Municipal Reports

37 - 38 8.1 Works Projects Completed or Underway

RECOMMENDATION: THAT Council accept the Public Works Project Report as information.

39 - 41 8.2 Bylaw Break down for July 2020 RECOMMENDATION: THAT Council accept the By-Law Break Down Report as information.

43 - 45 8.3 2020 Fire Breakdown to end of July 2020

RECOMMENDATION: THAT Council accept the 2020 Fire Breakdown Report as information.

47 - 49 8.4 Review of Fireworks By-Law RECOMMENDATION: OPTION #1 THAT Council accept the report Review of a Fireworks By-law as information. OPTION #2 THAT Council direct staff to draft a Fireworks By-law for review.

51 8.5 Staff Report - CBO - RE: Building Permit Statistics

53 - 58 8.6 2020 Water Meter Upgrade Program RECOMMENDATION: THAT Council accept the 2020 Water Meter Upgrade Program Report as information.

59 - 60 8.7 Status of Property Taxes To June 30/2020

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That Council accept this report as information.

61 - 62 8.8 New Staff Hire - Junior Accounting Clerk Temporary Leave

RECOMMENDATION: THAT Council accept the New Staff Hire Report as information.

63 - 77 8.9 Statement of Revenue and Expenditures Ending July 31, 2020 RECOMMENDATION: THAT Council accepts the Statement of Revenue and Expenditures Ending July 31, 2020 as information.

79 - 81 8.10 Request for Bench at Cemetery RECOMMENDATION: THAT Council accept the donation of a bench for the Combermere Methodist Cemetery AND THAT Staff send a thank you letter to the family for the donation.

83 - 84 8.11 Community Safety Well Being Plan Update RECOMMENDATION: THAT Council accept the Community Safety Well Being Plan Update Report as information.

9. Correspondence - Information

85 - 87 9.1 Letter from the County of Renfrew to Minister for Women and Gender Equality and Rural Economic Development - June 26, 2020 RE: Eastern Ontario Regional Network's (EORN) Gigabyte Project Proposal

89 9.2 Email from Craig Kelley, County of Renfrew - July 31, 2020 RE: Broadband Inquiry

91 - 93 9.3 Letter from the Ministry of Municipal Affairs and Housing - July 8, 2020 RE: COVID-19 Economic Recovery Act, 2020

95 - 96 9.4 Letter from Service Ontario - July 22, 2020 RE: Issuing Marriage Licences - Three Month Validity Period; and Update on the Potential Changes to Marriage Solemnizers

97 - 98 9.5 Letter from the Ministry of the Attorney General - July 23, 2020 RE: COVID-19 Economic Recovery Act, 2020

99 - 100 9.6 Letter from the Ministry of the Solicitor General - July 24, 2020 RE: Proclamation of the Reopening Ontario (A Flexible Response to COVID19) Act, 2020

101 - 105 9.7 Municipalities Seeking Blue Box Transitions 2023

107 - 115 9.8 District of Nipissing Social Services Administration Board RE: Expression of Interest - Affordable Housing Concepts and Potential

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Development Opportunities

117 - 119 9.9 Donation to Combermere Recreation Committee - Bev Hardy

121 9.10 Letter from Maximillian Rankin - July 2, 2020 RE: MVDHS Bursary

123 - 124 9.11 Letter from the Ministry of the Environment, Conservation and Parks - July 29, 2020 RE: Changes to Temporary Emergency Order for Ontario's Water System Operators

125 9.12 Letter from Ontario Clean Water Agency - June 26, 2020 RE: COVID-19 Update

127 9.13 Letter from Ontario Clean Water Agency - July 14, 2020 RE: Notification of Total Phosphorus Exceedance - Barry's Bay WWTP

10. Correspondence - Action Items

129 - 145 10.1 Ontario Clean Water Agency Expenditure Request and Approval Work Order 1623613 - 5972 Mag Pump Replacement/Spare - $1726.48 Work Order 1624251 - WMO02 5972 Queen and Dunn XSite Hydrovac Services - $1724.35 Work Order 1662969 - 5972 Zone 8 Critical alarm/Pribusin Tower Fail - $903.63 Work Order 1792241 - Distribution spare parts BBWDS 5972 - $2243.84 Work Order 1836370 - Install New Prominent Treated Free Chlorine Analyzer $ 5,922.73 RECOMMENDATION: THAT Ontario Clean Water Agency Expenditure Request be approved for work order 1623613, 1624251, 1662969, 1792241 and 1836370.

147 - 151 10.2 Email from Teresa Hebb, President, Renfrew County ATV Club - July 31, 2020 RE: Request for Trailhead

153 10.3 Renfrew Search and Rescue Team - March 11, 2020 RE: Letter of Support Request

155 10.4 Resolution from South Glengarry RE: COVID-19 and Long Term Care Homes

157 - 158 10.5 Resolution from the City of Sarnia RE: Long Term Care Home Improvements

159 - 160 10.6 Resolution from the Township of Bonnechere Valley

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RE: Province's Economic Recovery

161 - 163 10.7 Resolution from the Town of Mono RE: OPP Diversity Training

11. New Business

12. Unfinished Business

12.1 Algonquin Heights - Verbal Report

13. In-Camera

13.1 RECOMMENDATION: THAT the Meeting enter In-Camera Session to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(f). 1. Special Council Meeting Minutes - In-Camera - July 7, 2020 2. Wastewater Plant Update - Court File 3. Lakewoods Resort Update 4. Ohio Road Survey Boundary 5. Staff Related Human Resource Update including Fire Department

14. Return to Open Session

15. Confirming By-Law

165 15.1 By-Law 2020-71 RE: Confirming By-Law for Special Council Meeting of August 4, 2020 RECOMMENDATION: THAT By-Law 2020-71 Being a By-Law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of August 4th, 2020 be given first and second reading. RECOMMENDATION: THAT By-Law 2020-71 Be given third and final reading this 4th day of August, 2020.

16. Adjournment

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Municipal Report

Subject: Bill 197-Procedural By-law Amendment Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk

RECOMMENDATION: THAT Council accept the CAO/Clerk report on Bill 197 An Act to amend various statutes in response to COVID-19 and to enact, amend and repeal various statutes.

BACKGROUND INFORMATION: Bill 197 received royal assent on July 21, 2020. Among other changes, Bill 197 repealed those subsections of the Municipal Act, 2001 that permitted electronic meetings during the declared emergency.

Bill 197 also allowed for amendments to Procedural By-laws to allow to continue holding future electronic meetings where councilors are counted in for quorum.

I have attached S.12 of the Bill 197 for Council information.

The Bylaw as presented on this agenda rescinds the previous amendment allowing for electronic participation under the Provincial Emergency Order.

The By-law as presented does not include Section 243.1(1) referencing and allowing for Proxy Vote.

It is my recommendation that this would require a further discussion about the impact and challenges to implement proxy voting allowing a member of the council as a proxy to act in another councilor's place when they are absent.

Should Council wish to consider allowing proxy voting it can be discussed and the Procedural By-law could be amended accordingly at a later time.

ATTACHED: p.1 S 12DOC073120-07312020084938

Bill 197-Procedural By-law Amendment Page 7 of 165 AGENDA ITEM #4.1

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p, 2 S 12

Bill 197-Procedural By-law Amendment Page 8 of 165 AGENDA ITEM #4.1

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SCHEDULE 12 MUNICIPAL ACT, 2001 1 (1) Subsection 238 (3.1) of the MmiicipalAct, 2001 is repealed and the following substituted: Electronic participation (31) The applicable procedure by-law may provide that a member ofcouncil, of a local board or of a connnittcc ofcither of them, can participate electronically in a meeting to the extent and in the manner set out in the by-law. (2) Subsection 238 (3.2) ofthe Act is repealed. (3) Subsection 238 (3.3) of the Act is repealed and the following substituted: Satire (3.3) The applicable procedure by—lawmay provide that, (a) a member of a council, of a local board or of a committee of cither of them who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and (b) a member ofa council, ofa local board or ofa committee of either of them can participate electronically in a meeting that is open or closed to the public. (4) Subsection 238 (3.4) of the Act is repealed and the following substituted: Special meeting, amend procedure by-law re electronic participation (3.4) A municipality or local board may hold a special meeting to amend an applicable procedure by»law for the purposes of subsection (3.3). Same, quorum (3.5) A mcmber participating electronically in a special meeting described in subsection (3.4) may be counted in determining whether or not a quorum of members is present at any time during the meeting. 2 The Act is amended by adding the following section: Proxy vote 243.1 (I) The procedure by-law may provide that, in accordance with a process to be established by the clerk, a member of council may appoint another member of council as a proxy to act in their place when they are absent subject to the following rules: 1. A member ofa local council appointed as an alternate member ofthe upper-tier council under section 267 may appoint a member of the upper-tier council as a proxy to act in their place when they are absent from the upper-tier council. 2. A member who is unable to attend a meeting of the upper-tier council and for whom an alternate member is appointed under section 267 shall not appoint a proxy. 3. A member appointed as an altemate member of the upper-tier council under section 268 shall not appoint a proxy. 4. A member who is unable to attend a meeting of the upper-tier council and for whom an alternate member is appointed under section 268 shall not appoint a proxy ifthe appointed member is acting on their behalfat the meeting. Rules re proxy votes (2) The following rules apply with respect to the appointment of another member of council to act as a proxy under subsection (1): 1. A member shall not appoint a proxy unless the proxyholder is a member of the same council as the appointing member. 2. A member shall not act as a proxy for more than one member of council at any one time. 3. The member appointing the proxy shall notify the clerk of the appointment in accordance with the process established by the clerk. 4. For the purpose of determining whether or not a quorum of members is present at any point in time, a proxyholder shall be counted as one member and shall not be counted as both the appointing member and the proxyholder. 5. A proxy shall be revoked if the appointing member or the proxyholder requests that the proxy be revoked and complies with the proxy revocation process established by the clerk. 6. Where a recorded vote is requested under section 246, the clerk shall record the name of each proxyholder, the name of the member of council for whom the proxyholder is voting and the vote cast on behalf of that member. 7. A member who appoints a proxy for a meeting shall be considered absent from the meeting for the purposes of determining whether the office of the member is vacant under clause 259 (1) (c).

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Pecuniary interest (3) A member who has a pecuniary interest described in subsection 5 (1) of the Municipal ConflictoflnterestAct in a matter to be considered at a meeting shall not, ifthe interest is known to the member, appoint a proxy in respect ofthe matter. Same, prc-meeting discovery (4) If, after appointing a proxy, a member discovers that they have a pecuniary interest described in subsection 5 (1) of the Mimicipal ConflictofInterest Act in a matter to be considered at a meeting that is to be attended by the proxyholder, the member shall, as soon as possible, (a) notify the proxyholder of the interest in the matter and indicate that the proxy will be revoked in respect of the matter; and (b) request that the clerk revoke the proxy with respect to the matter in accordance with the proxy revocation process established by the clerk, Same, post-mccting discovery (5) For greater certainty, if, after appointing a proxy, a member discovers that they have a pecuniary interest described in subsection 5 (1) of the Municipal Con?ict of Interest Act in a matter that was considered at a meeting attended by the proxyholder, the appointing member shall comply with subsection 5 (3) of the Municipal ConflictofInterest Act with respect to the interest at the next meeting attended by the appointing member after they discover the interest. Conflict, ctc., proxyholrlcr (6) For greater certainty, nothing in this section authorizes a proxyholder who is disabled from participating in a meeting under the Municipal ConflictofInterest Act from participating in the meeting in the place of an appointing member. Regulations, proxy votes (7) The Minister may make regulations providing for any matters which, in the Minister’s opinion, are necessary or desirable for the purposes of this section. Commencement 3 This Schedule comes into force on the day the COVID-I9 Economic Recoveiy Act, 2020 receives Royal Assent.

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By-law 2020-70 to Amend Procedural By-law 2018-117

The Township of Madawaska Valley

By-Law 2020-70 RE: Amendment to Procedural By-Law Number 2020-32 Page 11 of 165 AGENDA ITEM #4.2

Important Disclaimer: this by-law complies with the relevant provisions of the Municipal Act, 2001, SO 2001, c 25 (the “Act”) and the Municipal Emergency Act, 2020. If you have any questions or concerns about this by-law or how to implement it, please contact Wishart Law Firm LLP. Wishart Law Firm LLP is not responsible for the results of any edit to this by-law other than as expressly authorized or directed by Wishart Law Firm LLP.

© 2020, Wishart Law Firm LLP All rights reserved. No part of this work may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying, recording, taping or information and retrieval systems) without the written permission of Wishart Law Firm LLP. A licence is, however, given by Wishart Law Firm LLP to any Municipality that has purchased a copy of this work to print, copy, save, or post on its official website for its own use only and such Municipality may not repurpose or resell the work in any way.

By-Law 2020-70 RE: Amendment to Procedural By-Law Number 2020-32 Page 12 of 165 AGENDA ITEM #4.2

THE TOWNSHIP OF MADAWASKA VALLEY

By-law No. 2020-70

Being a By-law to amend Procedural By-law 2018-117 with respect to Electronic Participation in Council Meetings.

WHEREAS Council, pursuant to section 238 of the Municipal Act, 2001, has adopted By- law 2018-117 to establish the procedures governing the Meetings of Council and Committees, the conduct of its Members and the calling of Meetings;

AND WHEREAS this by-law is intended to, and may be interpreted to apply to, Council, Committee and Local Board meetings as the case may be;

AND WHEREAS on July 21, 2020, the COVID-19 Economic Recovery Act, 2020 was passed to amend the Municipal Act, 2001 such that a Municipality’s procedure by-law may permit Councillors to participate electronically in both open and closed meetings and for those Councillors to be counted in determining quorum when participating electronically;

Version 1.00 (July 27, 2020) Copyright © Wishart Law Firm LLP. All rights reserved. No part of this document may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of Wishart Law Firm LLP, except by the Town for its internal purposes or by members of the public for the purposes of understanding their rights and certain non-commercial uses permitted under the Copyright Act.

By-Law 2020-70 RE: Amendment to Procedural By-Law Number 2020-32 Page 13 of 165 AGENDA ITEM #4.2

NOW THEREFORE the Council of The Township of Madawaska Valley hereby enacts as follows: 1. By-Law 2020-32 is repealed; 2. By-Law 2018-117 is amended as follows: Section 3.7 Electronic Participation is hereby added; 3.7 Schedules C and D relating to Electronic Participation in Council Meetings, form part of this By-Law. 3. This by-law shall be deemed to have come into effect on July 21, 2020. 4. This by-law shall come into force upon final passing.

TAKEN AS READ A FIRST TIME THIS ___ DAY OF ______2020. READ A SECOND TIME THIS ___ DAY OF ______2020. READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2020.

Mayor, Kim Love

CAO/Clerk, Suzanne Klatt

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Schedule C Electronic Participation in Council Meetings

1. Pursuant to Section 238 (3.3) of the Municipal Act, 2001 (as may be amended from time to time), Members of Council, Committees or Local Boards may participate in meetings electronically; 2. When a Member is participating electronically, they may be counted in determining whether or not a quorum of Members is present at any time during the meeting; 3. Members participating electronically may participate in meetings that are closed to the public; 4. The Head of Council or delegate may chair a meeting electronically; 5. The Clerk may clerk the meeting electronically; 6. During the emergency defined in section 1 of this schedule, meetings may proceed even though any or all Members and/or the Clerk are participating electronically.

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Schedule D Electronic Public Meetings

1. Pursuant to Section 236(1) of the Municipal Act, 2001 (as may be amended from time to time), Council may hold its meetings at any convenient location within or outside the municipality. Therefore, Council may hold meetings that are only open to the public by live-streaming those meetings on an appropriate internet based platform that is generally available to members of the public (“Electronic Meetings”). Should internet services not exist, Electronic Meetings may be held by telephone conference or other available electronic means;

2. In deciding to hold an Electronic Meeting, Council shall consider, among other factors, whether health and safety issues dictate that members of the public should not gather together in Council chambers including, but not limited to, cases of epidemic or pandemic. When Council makes this decision, the reasons for the decision not to permit physical attendance of the public shall be recorded in the minutes. Council shall have regard to recommendations and advice from the applicable authority including but not limited to the Provincial Government or Public Health officials;

3. If Council decides to hold an Electronic Meeting, the web link, phone number or other electronic connection data to access the meetings will be published on the Municipality’s website and in the meeting agenda. Should circumstances exist that the Municipality’s website is not available, notice shall be provided in a manner that will provide access to the largest number of ratepayers possible in the circumstances.

4. If Council holds an Electronic Meeting, the meeting will be recorded and the recording of the open session of the meeting will be posted on the Municipality’s website as soon as practical.

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THE CORPORATION OF THE TOWNSHIP OF MADAWASKA VALLEY SPECIAL COUNCIL MEETING MINUTES Tuesday, July 7, 2020

Kim Love, Mayor Carl Bromwich, Councillor PRESENT: Ernie Peplinski, Councillor David Shulist, Councillor Mark Willmer, Councillor Suzanne Klatt, CAO/Clerk Gwen Dombroski, Deputy Clerk Silas Lorbetski, Manager of Planning, Development and Licencing Hilary Kutchkoskie, Manager of Operations STAFF: Mike Phillips, Operations Supervisor Cory Quade, Chief Fire Official Stephanie Plebon, Recreation and Community Development Coordinator Andy Peplinski, Building and Planning Administrative Assistant David Hunter, Neil Enright, Doug DeLaMatter, Elizabeth Maiden, OTHERS: Lindsey Bennett, Charles Cheesman, Craig Kelley, Drew Paulusse, Tracy Zander, William Instance

1. Call to Order The Meeting was Called to Order at 1:06 p.m. Mayor Love read the following: At this time I would like to remind Council, Municipal staff, and members of the public in attendance that this electronic Public Meeting is being live-streamed to the public. A video recording of this meeting will be available to the public on the Township website. Physical attendance of the public at this meeting is not permitted due to the COVID-19 pandemic. 2. Adoption of the Agenda 2.1 Tuesday, July 7, 2020 Moved by: Councillor Peplinski Seconded by: Councillor Willmer THAT the Special Council Meeting Agenda for Tuesday, July 7, 2020, be approved as amended. CARRIED. 3. Declaration of Pecuniary Interest Councillor Peplinski declared pecuniary interest on Item 7.2. A signed declaration form was submitted to the CAO/Clerk.

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Special Council Meeting - July 07, 2020

4. Delegations and Presentations 4.1 Doug DeLaMatter and Mike Bouck RE: Shoreline Road Allowance - Chippawa Shores Mr. Bouck was not in attendance. Mr. DeLaMatter attended the electronic meeting at 1:09 p.m. as a representative of the Friends of the Madawaska Watershed. Mr. DeLaMatter requested that By-Law 2020-68 be tabled until appropriate notice is given to the public. Mayor Love noted that the public notification period was provided in 2019 and two public meetings were held to address the zoning by-law. Council nor the applicant entertained postponing the by-law. Mr. DeLaMatter agreed that he would proceed under protest with his PowerPoint presentation (attached). Mayor Love questioned Mr. DeLaMatter on his submitted material, noting that this development has had the owners of the development have consultants prepare comprehensive studies and reports on the property, which the County of Renfrew has had a Peer Review completed on them. She added that the Peer review had their concerns addressed and have signed off on them. Mayor Love also added that the Municipality was provided with approximately 55 reports when in comparison other subdivisions listed on the County of Renfrew website have an average of 8 reports. Councillor Bromwich noted that the concerns regarding water traffic are addressed through the OPP as that is not a municipal responsibility to control water traffic. In regards to concerns that docks added to the water will further narrow the waterway, Mayor Love noted that if Council were to place restrictions on docks, or the maintaining of the Shoreline Road Allowance it would be all-encompassing and not only for this development. Mr. Enright noted that docks will be placed parallel as to not narrow the waterway and that the Condominium agreements would be setting out restrictions to mitigate environmental damage. He also added that boat engine restrictions are being placed on Green and Labrador Lake as part of the condominium agreement. It was noted that the Friends of the Madawaska Watershed concerns were not taken lightly and have been addressed during the Peer reviews. In regards to Mr. DeLaMatter's request for a performance bond, it was stated that a performance bond is usually held by a municipality in the event there is outstanding municipal work and that an environmental bond was unheard of. In relation to Mr. DeLaMatter's concerns for the bullfrog habitat, it was noted that the wetland is being preserved as it is a natural breeding area and that the vegetation in the wetland was being protected not the specific species of a bullfrog. During Mr. DeLaMatter's PowerPoint, he addressed concerns of an existing condominium agreement known as Little Bark Bay where some lots received extensive landscaping and were concerned that Chippawa Lodge would be similar. Mr. Enright explained that the terrain is different at each location and as a result of the area being heavily logged in the Little Bark Bay area landscaping to retain the existing trees was necessary. He added that Chippawa

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Special Council Meeting - July 07, 2020

Lodge is an existing campground so there currently isn't the same vegetation as Little Bark Bay. On behalf of the Friends of the Madawaska Watershed, Mr. DeLaMatter thanked Council and left the table at 2:55 p.m. Councillor Peplinski left the Meeting at 2:55 p.m. 5. Confirmation of the Minutes 5.1 Special Council Meeting Minutes - June 2, 2020 Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT the Special Council Meeting Minutes for June 2, 2020, be approved as amended. CARRIED. 5.2 Public Meeting Minutes - February 4, 2020 Moved by: Councillor Willmer Seconded by: Councillor Bromwich THAT the Public Meeting Minutes for February 4, 2020, be approved as amended. CARRIED. 5.3 Special Council Meeting Minutes - June 9, 2020 Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT the Special Council Meeting Minutes for June 9, 2020, be approved as amended. CARRIED. 5.4 Special Council Meeting Minutes - June 25, 2020 Moved by: Councillor Bromwich Seconded by: Councillor Willmer THAT the Special Council Meeting Minutes for June 25, 2020, be approved as amended. CARRIED. 5.5 Public Meeting Minutes - June 2, 2020 Moved by: Councillor Bromwich Seconded by: Councillor Willmer THAT the Public Meeting Minutes for June 2, 2020, be approved as amended. CARRIED. 5.6 Lakeshore Tennis Club Meeting Minutes - May 17 and May 21, 2020 Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT the Lakeshore Tennis Club Meeting Minutes for May 17, and May 21, 2020, are accepted as presented. CARRIED.

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Special Council Meeting - July 07, 2020

6. Business Arising out of the Minutes 7. Municipal Reports MR-20-232 7.1 Combermere Mission House Museum Summer 2020 Council accepted the Combermere Mission House Museum Summer 2020 Report as information. MR-20-230 7.2 Students Positions 2020 Councillor Peplinski declared a conflict of interest, he was not in attendance during this item as he had left at 3:00 p.m. for a scheduled appointment. Council accepted the Student Positions 2020 Report as information. Mayor Love noted that there reamians a position available for one student for plant watering. MR-20-233 7.3 Flowers, Recreation & Parks Update 2020 The Recreation and Community Development Coordinator reviewed the Flowers, Recreation and Parks Update 2020 Report. Council acknowledged and thanked the many volunteers that assist with the planting and maintaining of the flowers. Council accepted the Flowers, Recreation and Parks Update 2020 Report as information. The CAO/Clerk referenced an accessibility grant of up to $100,000 with a short window to apply has opened up and that the Lakeshore Park Playground equipment may be eligible for the 100% funding from this grant. Council agreed that the Municipality should seek the funding opportunity. The Recreation Community Development Coordinator will proceed with the application. MR-20-234 7.4 Municipal Office Building Renovations The Building and Planning Administrative Assistant reviewed the Municipal Office Building Renovations Report and suggested that Council agree to phase in the renovations. Moved by: Councillor Bromwich Seconded by: Councillor Willmer THAT Council grant approval to staff to proceed with an RFP process for Municipal Office Renovations outlined in the staff report titled Municipal Office Building Renovations presented on July 07, 2020. CARRIED. Moved by: Councillor Bromwich Seconded by: Councillor Willmer THAT the Meeting recess at 3:45 p.m. CARRIED.

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Special Council Meeting - July 07, 2020

The Meeting resumed at 3:49 p.m. 8. By-Laws 8.1 By-Law 2020-63 RE: Site specific Zoning By-Law amendment adding Section 11.3(a) Tourism Commercial Exception One (TC-E1)”A retail store shall be a permitted use” (2672599 ONTARIO INC. – Mateusz Psuty – PSU- 2020-03).Letter from Sandra Novecosky, Director, St. Joseph's House Councillor Peplinski returned to the Meeting at 3:52 p.m. The CAO/Clerk read the correspondence that had just been received from the director of St. Joseph House (attached). Mayor Love reiterated points from the July 7, 2020, morning, Public Meeting in relation to the rezoning application of 2672599 Ontario Inc. which included: - The Tourism Commercial Zone does not permit retail commercial use and that when the Municipality opted in to allow for private retail cannabis locations within the boundaries of the municipality, the resolution states that they must be zoned Commercial and must be located 150 meters from places of learning which included the Madonna House. - To address the question of proximity to nearby residences and the approved access, Council considered the submissions made by the adjacent property owners. The owners of both properties objected to the zoning amendment, raising concerns that the addition of a retail store would compound existing issues with the shared access to their properties including increased traffic and customer parking issues, and have a negative impact on their safety and privacy. - Council also received submissions from the public on the file, the majority of correspondence received as opposing the retail store for cannabis on this property. Concerns raised were additional traffic and boat congestion due to the proximity of the bridge. Council noted that the property did not meet the minimum criteria for a cannabis retail store as originally identified by the Province. The Manager of Planning, Development and Licencing noted that Council could consider first and second reading and request that a site plan be provided outlining the entrance, parking and setbacks. The CAO/Clerk noted that the OPP have been contacted regarding an alleged planned protest regarding the proposed retail cannabis store on the Bent Anchor property. Moved by: Councillor Peplinski Seconded by: Councillor Bromwich THAT the Meeting recess at 4:22 p.m. to allow time for Councillor Willmer to reconnect to the Zoom Meeting. CARRIED. The Meeting resumed at 4:27 p.m.

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Moved by: Councillor Bromwich Seconded by: Councillor Willmer THAT By-Law 2020-63 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley, as amended be given third and final reading this 7th day of July, 2020. CARRIED. Council Bromwich requested a Recorded Vote: Councillor Bromwich - Nay Councillor Peplinski - Nay Councillor Shulist - Nay Councillor Willmer - Nay Mayor Love - Nay Mayor Love noted that the applicants can appeal Council's decision to the Local Planning Appeal Tribunal (LPAT). 8.2 By-Law 2020-64 RE: Site specific Zoning By-Law amendment being Part of Lot 11 Concession 3, AND Part of the Shoreline Road Allowance along the Madawaska River, designated as Parts 1-6 on Reference Plan 49R- 19304, geographic Township of Radcliffe, from Limited Service Residential (LSR)to Limited Service Residential - Exception Fifty-Four (LSR-E54) (Hyland – HYL-2019-12) Moved by: Councillor Peplinski Seconded by: Councillor Shulist THAT By-Law 2020-64 Being a By-Law to amend By-Law Number 2006-26 of the Township of Madawaska Valley as amended be given first and second reading this 7th day of July, 2020. CARRIED. Moved by: Councillor Willmer Seconded by: Councillor Bromwich THAT By-Law 2020-64 Be given third and final reading this 7th day of July 2020. CARRIED. 8.3 By-Law 2020-65 RE: Civil Marriage Solemnization Service Moved by: Councillor Shulist Seconded by: Councillor Willmer THAT By-Law 2020-65 Being a By-Law to authorize the CAO/Clerk to solemnize marriages be given first and second reading this 7th day of July, 2020. CARRIED.

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Moved by: Councillor Peplinski Seconded by: Councillor Bromwich THAT By-Law 2020-65 Be given third and final reading this 7th day of July, 2020. CARRIED. 8.4 By-Law 2020-66 RE: Amendment to By-Law Number 2014-90 – addition of Policy #G- 09 - Banner Policy Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT By-Law 2020-66 Being a By-Law to amend By-Law Number 2014-90 with respect to the addition of Policy #G-09 Banner Policy to the Corporate Policies and Procedures for The Corporation of The Township of Madawaska Valley be given first and second reading this 7th day of July, 2020 as amended. CARRIED. The CAO/Clerk noted the by-law was being amended to reflect the length of the banner as 29 feet. Moved by: Councillor Willmer Seconded by: Councillor Peplinski THAT By-Law 2020-66 Be given third and final reading this 7th day of July, 2020. CARRIED. 8.5 By-Law 2020-67 RE: Terms of Reference for the Station Keepers MV and to establish a Memorandum of Understanding between the Municipality and the Station Keepers MV – use of Barry’s Bay Railway Station. The CAO/Clerk noted that the Station Keepers have reviewed the by-law. Moved by: Councillor Shulist Seconded by: Councillor Bromwich THAT By-Law 2020-67 Being a By-Law to establish a Terms of Reference for the Station Keepers MV and to establish a Memorandum of Understanding between the Township of Madawaska Valley and the Station Keepers MV with respect to the facility use of the Barry's Bay Railway Station be given first and second reading this 7th day of July, 2020. CARRIED. Moved by: Councillor Peplinski Seconded by: Councillor Shulist THAT By-Law 2020-67 Be given third and final reading this 7th day of July, 2020. CARRIED.

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Special Council Meeting - July 07, 2020

8.6 By-Law 2020-68 RE: Site-Specific Zoning By-Law amendment for subject land Owner Combermere Lodge Ltd., Part of Lots 2-5, Concession 8 & 9, Geographic Township of Madawaska Valley (Chippawa Shores Subdivision) from Tourist Commercial (TC), Residential One - Exception Ten (R1-E10), and Environmental Protection (EP) to Residential One (R1), Limited-Service Residential - Exception Fifty- Three (LSR-E53), Limited-Service Residential - Exception Fifty-Seven (LSR-E57), Environmental Protection - Exception One (EP-E1), and Environmental Protection - Exception Two (EP-E2) to permit a 44-lot residential plan of subdivision. Moved by: Councillor Willmer Seconded by: Councillor Bromwich Pursuant to Section 34(17) of the Planning Act, Council has determined that no further public notice is required in respect to changes that were made to the proposed zoning by-law amendment after the public meeting of August 29, 2019. CARRIED. Moved by: Councillor Shulist Seconded by: Councillor Willmer THAT By-Law 2020-68 Being a By-Law to amend By-Law Number 2006-26 of the Corporation of the Township of Madawaska Valley as amended, be given first and second reading this 7th day of July 2020 as amended. CARRIED. Council Bromwich requested a Recorded Vote: Councillor Bromwich - Yea Councillor Peplinski - Yea Councillor Shulist - Yea Councillor Willmer - Yea Mayor Love - Yea Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT By-Law 2020-68 Be given third and final reading this 7th day of July 2020 as amended. CARRIED. Council Bromwich requested a Recorded Vote: Councillor Bromwich - Yea Councillor Peplinski - Yea Councillor Shulist - Yea Councillor Willmer - Yea Mayor Love - Yea 9. Correspondence - Information

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Special Council Meeting - July 07, 2020

9.1 Email from ICIP Green - June 11, 2020 RE: Investing in Canada Infrastructure Program - Green Funding Stream The CAO/Clerk reviewed the letter from ICIP Green Funding Stream, Investing in Canada Infrastructure Program noting that to her knowledge no municipality in Renfrew County was successful in receiving this funding. She noted that the Municipality will be receiving an invoice from Ontario Clean Water Agency (OCWA) for completing the ICIP funding application. Council received as information. 10. Correspondence - Action Items 10.1 Resolution on Transition to Full Producer Responsibility - AMO Moved by: Councillor Willmer Seconded by: Councillor Shulist WHEREAS the amount of single-use plastics leaking into our lakes, rivers, waterways is a growing of public concern; WHEREAS reducing the water we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly; WHEREAS the transition to full producer responsibility for packaging, paper and paper products is critical to reducing waste, improving recycling and driving better economic and environmental outcomes; WHEREAS the move to a circular economy is a global movement, and that the transition of Blue Box programs would go a long way toward this outcome; WHEREAS the Township of Madawaska Valley is supportive of a timely, seamless and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products; WHEREAS the Municipality of Madawaska Valley is concerned about a recent proposal by the Ministry of Environment, Conservation and Parks that could jeopardize over 135 small rural, remote, and Northern community Blue Box programs across the Province as well as servicing to schools and public spaces; AND WHEREAS the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility; THEREFORE BE IT RESOLVED: THAT the Municipality of Madawaska Valley strongly advocates for language to be included in the regulation that ensures municipalities under 5,000 continue to receive Blue Box servicing as was agreed as part of the Provincial government’s Blue Box mediation as well as schools and public spaces; THAT the Township of Madawaska Valley would like to transition their Blue Box program to full producer responsibility by no later than December 31, 2025; AND THAT this decision is based on the following rationale:

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Special Council Meeting - July 07, 2020

1. That Municipal waste systems are not well positioned to respond to the rapidly changing composition of products and packaging, the necessary investments in collection and processing infrastructure, and the demands of end markets; 2. That as a small rural municipality, there is limited access to producers, service providers, and access to a competitive market; 3. That the costs associated with municipal waste including costs for required capital infrastructure to respond to rapidly changing collection is primarily bourne by the tax base; 4. That Producers can best reduce waste, increase the resources that are recovered and reincorporated into the economy, and enable a consistent province-wide system that makes recycling easier and more accessible. AND THAT the Township of Madawaska Valley would be interested in providing collection services to Producers at an earlier date than January 1, 2025 and after January 1, 2023 should we be able to arrive at mutually agreeable commercial terms; AND FURTHER THAT any questions regarding this resolution can be directed to Suzanne Klatt, CAO/Clerk at 613-756-2747 ext. 210 or [email protected]; AND FURTHER THAT the resolution be forwarded to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks. CARRIED. 10.2 Letter from the City of Sarnia - June 24, 2020 RE: Long Term Care Home Improvements Resolution Moved by: Councillor Willmer Seconded by: Councillor Bromwich THAT the Township of Madawaska Valley supports the City of Sarnia with the following resolution: THAT due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows: 1. Increasing hours for all part-time and casual labour; 2. Since the government provides funding for privately-operated homes, they have an obligation to inspect these homes and see that they are being properly run and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and 3. To end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors. AND THAT a copy of this resolution be forwarded to Doug Ford and the City Of Sarnia.

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CARRIED. 10.3 Letter from Grey Highlands - June 18, 2020 RE: Universal Basic Income Program Council received as information. 10.4 Letter from The Town of Prescott - June 15, 2020 RE: Broadband and Cellular Infrastructure Resolution THAT the Township of Madawaska Valley supports the Town of Prescott with the following resolution: WHEREAS the Province of Ontario has worked together with local governments through the Broadband and Cellular Action Plan to support major investments in under-serviced areas in Eastern and Southwestern Ontario and have targeted $315 million over five years to expand broadband and cellular infrastructure; and WHEREAS Ontario towns and cities are working together to respond to the COVID-19 outbreak and there is now even more urgency to address gaps in service and high costs, and urgent investment from the Federal government is required; and WHEREAS in more northern and rural parts of Ontario internet availability can be limited at best, gaps in coverage persist in southern and urban parts of the province, and for many in Ontario, the costs to access service are also prohibitively high; and WHEREAS the lack of broadband access in rural Ontario puts everyone in unserved or under-serviced areas at a disadvantage — students seeking help on homework while learning remotely, seniors and other vulnerable individuals looking to access critical services, and business owners working hard to keep afloat and compete during challenging times; and WHEREAS broadband limitations also restrict the services that rural and northern municipalities can provide to their residents. Ontario's municipal leaders and the citizens they serve must be able to embrace digital service delivery now to respond to the pandemic and to deliver public services efficiently and equitably over the long term. NOW THEREFORE BE IT RESOLVED that the Council of the Town of Prescott supports the call by Minister Steve Clark, Minister of Municipal Affairs and Housing, for the Federal government to commit to the investment, without delay, in broadband and cellular infrastructure; and THAT a copy of this resolution be forwarded to The Honourable Navdeep Bains, Minister of Innovation, Science and Industry, The Honourable Catherine McKenna, Minister of Infrastructure and Communities, The Honourable Maryam Monsef, the Minister of Rural Economic Development and Minister for Women and Gender Equality, MP Michael Barrett, and The Honourable Laurie Scott, Minister of Infrastructure; and THAT a copy of this resolution be forwarded to The Honourable Steve Clark, Minister of Municipal Affairs and Housing, and all municipalities located in Eastern Ontario.

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10.5 Email from Jacek Berental - July 1, 2020 RE: Fireworks Council reviewed the firework control request and directed staff to review other municipalities' firework policies and provide a report to Council on firework regulations that they could consider, such as permit issuance and restrictions. 10.6 Email from Miriam Hedderson - July 2, 2020 RE: Mandatory Wearing of Masks Council reviewed the request regarding implementing mandatory wearing of facemasks, noting that since receiving the letter, the Renfrew County District Health Unit will be implementing mandatory use as of July 14, 2020, and that further details will be released by them. 11. New Business 11.1 Letter from County of Renfrew to John Yakabuski, MPP - June 12, 2020 Letter from John Yakabuski, MPP to Steve Clark, MPP RE: Official Plan Amendment No. 25 - Five Year Review - Final Approval Mayor Love reviewed and Council received as information. 12. Unfinished Business Mr. Peplinski noted that a ribbon cutting ceremony was being planned for the new gazebo in Comberemere once members of Council and the Combermere Recreation Committee determined a mutual date. Mayor Love added the physical distancing would have to be adhered to and that masks will be worn. The CAO/Clerk added an email had been sent to all members of Council with a proposed date. 13. In-Camera 13.1 Moved by: Councillor Willmer Seconded by: Councillor Shulist THAT the Meeting enter In-Camera Session 5:19 p.m. to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(f). 1. Special Council Meeting Minutes - In-Camera - June 2, 2020 2. Special Council Meeting Minutes - In-Camera - June 9, 2020 3. Special Council Meeting Minutes - In-Camera - June 25, 2020 4. Report by Perspective Engineering - May, 2020 RE: Olsheski Road Culvert Capacity Evaluation The Agenda was amended to include:

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Special Council Meeting - July 07, 2020

5. (a) Letter from Wishart and Law to Council dated July 6, 2020 regarding June 2, 2020, Council direction (b) Copy of a letter from Roger Paul to Wishart and Law dated July 5, 2020 (c) Copy of a letter from Wishart and Law to Roger Paul dated June 19, 2020 (MFIPPA request March 26, 2020) CARRIED. 14. Return to Open Session Moved by: Councillor Peplinski Seconded by: Councillor Shulist THAT the Meeting return to Open Session at 5:56 p.m. CARRIED. 1. Council approved the Special Council Meeting Minutes - In-Camera June 2, 2020, as amended. 2. Council approved the Special Council Meeting Minutes - In-Camera - June 9, 2020, as amended. 3. Council approved the Special Council Meeting Minutes - In-Camera - June 25, 2020, as amended. 4. Council gave staff direction to proceed with discussion with property owners regarding the recommendations of the Olsheski Road Culvert Capacity Evaluation by Perspective Engineering – dated May 2020. 5 a. Council reviewed the Letter from Wishart and Law to Roger Paul as directed June 2, 2020, and confirmed its content reflected Council direction. b. Council accepted the Letter from Roger Paul to Wishart and Law dated July 5, 2020. 15. Confirming By-Law 15.1 By-Law 2020-69 RE: Confirming By-Law Special Council Meeting of July 7, 2020 Moved by: Councillor Peplinski Seconded by: Councillor Shulist THAT By-Law 2020-69 Being a By-Law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of July 7th, 2020 be given first and second reading. CARRIED. Moved by: Councillor Bromwich Seconded by: Councillor Shulist THAT By-Law 2020-69 Be given third and final reading this 7th day of July, 2020. CARRIED. 16. Adjournment Moved by: Councillor Peplinski Seconded by: Councillor Bromwich

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THAT the Meeting adjourn at 5:59 p.m. CARRIED.

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THE TOWNSHIP OF MADAWASKA VALLEY PUBLIC MEETING MINUTES Tuesday, July 7th, 2020 at 10:00 a.m. Attendance: Kim Love, Mayor; David Shulist, Councillor; Carl Bromwich, Councillor; Ernie Peplinski, Councillor; Mark Willmer, Councillor; Suzanne Klatt, CAO/Clerk; Gwen Dombroski, Deputy Clerk; Silas Lorbetski, Manager of Planning, Development and Licensing; Courtney Burnett, Robert Howe, William Instance, Brian Whitehead, David Henstock, Ray Pastway, David Tesluk, Eileen Reeves, Mateusz Psuty, Jameel Bharmal, Stephanie Park, Jonathon Pratt, Peter Baklinski

1. The Meeting was called to order at 10:09 a.m. NOTE: One of the purposes of the Planning Act is to provide for planning processes that are open, accessible, timely and efficient. Accordingly, all written submissions, documents, correspondence, e-mails or other communications (including your name and address) form part of the public record and will be disclosed/made available by the Municipality to such persons as the Municipality sees fit, including anyone requesting such information. Accordingly, in providing such information, you shall be deemed to have consented to its use and disclosure as part of the planning process. APPLICATION - #1 – File Number: PSU-2020-03 2. Purpose: To hear persons comments in regards to Zoning By-law Amendment Application made by the APPLICANT: Matthew J. Bradley (Howe & Bradley Professional Corporation) OWNER: 2672599 ONTARIO INC. (Mateusz Psuty) 2.1 Application – Dated: March 5, 2020 2.2 Notice of Complete Application – Dated: April 9, 2020 2.3 Page 1 of cover letter from the County of Renfrew – Dated: April 8, 2020. 2.4 County of Renfrew Planning Division Zoning By-Law Amendment Report to Council, Dated: April 9, 2020. 3. The Purpose and Effect of the Zoning By-Law Amendment. The subject lands are 7163 square metres in area and contain an existing restaurant. The purpose and effect of the amendment is to add a retail store as a permitted use in the Tourism Commercial – Exception One (TC-E1) Zone. A retail store means a building or part of a building in which goods, wares, merchandise, substance, articles or things are offered or kept for sale at retail, but does not include any establishment otherwise defined herein or specifically named elsewhere in this By-law. The applicant stated in the application that he is intending to apply to the Alcohol and Gaming Commission of Ontario (AGCO) for a license to establish a cannabis retail location on the subject lands. The Township of Madawaska Valley has opted in to permit the sale of cannabis which would be considered as a retail use. All other provisions of the Zoning By-law shall apply. 4. Report on Application and Notice: 4.1 The Notice of Application and Public Meeting were sent out to all affected property owners within 120m (400 ft.) of the subject application and to all Public Bodies, as required, on June 11, 2020. 4.2 Notice was posted on the subject property on June 11, 2020. 5. Notice to Public Bodies - Written responses and/or Telephone Messages. 5.1 Ontario Power Generation Inc. – E-mail Dated: June 11, 2020 - No comments or concerns 5.2 Public Works Department County of Renfrew – E-mail Dated: June 23, 2020 - No comments or concerns 6. Verbal report on General or Telephone Inquiries.

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6.1 June 16, 2020 – Courtney A. Burnett – Questions relating to requirement of a Site Plan; 6.2 June 17, 2020 – Stephanie Park – Concerns relating to right-of-way and will provide written submission; 6.3 June 18, 2020 – Stephanie Park – Question relating to time line for appeal to LPAT (20 days), cost $300.00, and looking for survey of her property. Advise to check with her solicitor; 6.4 June 22, 2020 – Robert B. Howe – Inquiry relating to the requirement of a Site Plan Agreement; 6.5 June 23, 2020 – Jonathan Pratt – Inquiring as to when property was zoned Tourist Commercial (TC). Was advised it was prior to amalgamation and he should check with the County of Renfrew; 6.6 June 29, 2020 – Stephanie Park – Civic Addressing questions, issue with Insurance Provider – because of shared right-of-way. Advised to speak to her lawyer; 6.7 June 29, 2020 – Peter Baklinski – Asking if e-mail acceptable form of objection; 6.8 July 2, 2020 – Courtney A. Burnett – Requesting to be participant at Public Meeting, including Brian Whitehead from Jp2G Consultants Inc. 6.9 July 6, 2020 – Diane Harrison - request to make submission regarding the smear campaign regarding the Bent Anchor Restaurant 6.10 July 7, 2020 – Marlene Duda – request to participate at Public Meeting.

Mayor Love asked Council if they had any questions, there weren’t any. The CAO/Clerk noted that a GoFund me Account was set up to raise money to cover costs associated with protesting and appealing the application as well as a planned protest was scheduled on July 18, in which the OPP have been made aware of.

7. Written comments received by either e-mail and/or by letter. 7.1 June 11, 2020 – e-mail to - Municipal Departments - Notice of Application and Electronic Meeting; 7.2 June 11, 2020 – e-mail to - Hydro One Networks Inc. – Notice of Application and Electronic Meeting; 7.3 June 11, 2020 – e-mail to – Ontario Power Generation Inc. – Notice of Application and Electronic Meeting; 7.4 June 11, 2020 – e-mail to – Applicant – Notice of Application and Electronic Meeting; 7.5 June 11, 2020 – e-mail to – Staff – Planning Report; 7.6 June 17, 2020 – e-mail from Ray Pastway, Information request; 7.7 June 17, 2020 – e-mail to – Ray Pastway – Notification List and explanation of zoning request; 7.8 June 18 and June 22, 2020 – e-mail from – David Henstock and response; 7.9 June 22, 2020 – e-mail from David Tesluk – Request to attend Public Electronic Meeting; 7.10 June 24, 2020 – e-mail from Jonathan Pratt – Requesting copy of R-Plan 49R-17051; 7.11 June 25, 2020 – e-mail response to Jonathan Pratt – Survey; 7.12 June 24, 2020 – letter from Helen, Pat and Rosemarie Fritz; 7.13 June 24, 2020 – letter from Margaret Wajda; 7.14 June 24, 2020 – letter from Fred and Ursula Day; 7.15 June 26, 2020 – letter from Paul-James Dwyer; 7.16 June 28, 2020 – e-mail from Iwona Mooney on behalf of Reverend Bob Hill; 7.17 June 29, 2020 – e-mail from Gwen Dombroski in response to request from Mr. Tesluk; 7.18 June 30, 2020 – letter from Rod Minns; 7.19 June 30, 2020 – letter from Ann Bruder; 7.20 June 30, 2020 – letter from Theresa M. Baklinski; 7.21 June 30, 2020 – letter from Ted M. Baklinski;

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7.22 June 30, 2020 – letter from Mecca Thuemen; 7.23 June 30, 2020 – letter from Eddie Francis; 7.24 June 30, 2020 – response to e-mail and letter from Mary and Greg Doyle; 7.25 June 30, 2020 – response to e-mail from Jean-Paul Patenaude; 7.26 June 30, 2020 – e-mail from Joseph and Samantha Baklinski; 7.27 June 30, 2020 – e-mail from Jenny Baklinski; 7.28 June 30, 2020 – e-mail from Nicholas and Rhea Baklinski; 7.29 July 1, 2020 – e-mail from Kevin Murphy; 7.30 July 1, 2020 – e-mail and letter from Peter Baklinski; 7.31 July 1, 2020 – e-mail from Katie and Benedict Baklinski; 7.32 July 1, 2020 – e-mail from Shirley Radey; 7.33 July 1, 2020 - e-mail from Kevin Murphy; 7.34 July 2, 2020 – e-mail and letter from David and Pat Henstock; 7.35 July 2, 2020 – e-mail Janel Pastway request for Ray Pastway to attend Electronic Meeting 7.36 July 2, 2020 – e-mail from Cheryl Stanley; 7.37 July 2, 2020 – e-mail from Maureen MacMillan; 7.38 July 2, 2020 – letter from (Rev) John Lacey; 7.39 July 2, 2020 – e-mail from Dianne and John-Henry Westen; 7.40 July 2, 2020 – e-mail from David Doughtwright; 7.41 July 2, 2020 (1:24 pm.) – e-mail from Marilyn Mackenzie; 7.42 July 2, 2020 (1:28 pm.) – e-mail from Marilyn Mackenzie; 7.43 July 2, 2020 – e-mail from Michelle Bozak; 7.44 July 2, 2020 – e-mail from Paulette Marquardt; 7.45 July 2, 2020 – e-mail and letter from Ray Pastway; 7.46 July 2, 2020 – e-mail from Peter Baklinski; 7.47 July 2, 2020 – e-mail from Ray Pastway; 7.48 July 2, 2020 – e-mail and letter from Stephanie Park and Jonathan Pratt; 7.49 July 2, 2020 – e-mail and letter from Mara J. Lenon; 7.50 July 2, 2020 – e-mail from Michelle Merkowsky; 7.51 July 2, 2020 – e-mail from Mervin Merkowsky; 7.52 July 2, 2020 – e-mail from Stephanie Park; 7.53 July 2, 2020 – e-mail from Lynne Yantha; 7.54 July 2, 2020 – e-mail from Kristan Hamon; 7.55 July 2, 2020 – e-mail response to Mayor Love/John and Lynne Yantha; 7.56 July 2, 2020 – e-mail from David Henstock request to attend Electronic Meeting. 7.57 July 6, 2020 – e-mail from Marilyn MacKenzie (confirming item 7.42 was sent in error) 7.58 July 6, 2020 – e-mail from Peter Baklinski and response (requesting to be added as attendee at the Public Meeting) 7.59 July 6, 2020 – e-mail from Kevin Murphy and response (date correction to item 7.33) 7.60 July 6, 2020 – e-mail from Tony and Diane Harrison (Harrison Construction).

8. Oral and Written presentations by those in attendance. Mr. Bradley requested that comments were deferred until Mr. Whitehead reviewed the application. Mr. Whitehead provided an explanation of the provincial planning requirements in relation to the Alcohol and Gaming legislation for land use and the regulations as pertaining to cannabis sales. He added that the existing right away by-law provides for commercial use. Mr. Whitehead requested that Council consider the application on merits as a retail use in the Municipality as per Renfrew County’s file on this property which is subject to control of flood plain requirements and site plan control. Mr. Bharmal provided history on the purchase of the Bent Anchor noting that he has rehabilitated the land mark to work in harmony with the community, noting that they are one of the largest

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hospitality employers in the area. He added that the rezoning is in regards to retail and requested that

Council have an objective view on the rezone request. Mr. Psuty added that they are committed to invest in the community. He added that trees have been removed to add adequate parking and that a site plan can be provided. Mr. Psuty noted that a gate has been installed to restrict thru-way traffic and that this gate is locked during the night. Mr. Pratt and Ms. Park explained that they are adjacent owners to the Bent Anchor and that they have Provided their written concerns regarding the impact of their property due to parking, traffic and safety at the proposed location. They added their concerns with the residential owned properties that are adjacent to the Bent Anchor that share a driveway. Mr. Pastway added his concerns with the shared driveway, noting that the driveway has thru-way access to the highway that he has often had to gate to restrict travel through it. He noted that he was also concerned with the limited parking at the Bent Anchor. He suggested that Council consider a site visit. Mr. Henstock suggested that Council defer a decision until more information is provided and that a separate entrance is considered. Mr. Baklinski explained that 44 letters were received regarding the opposition to the proposed retail cannabis store and he requested that Council read them and understand the concerns of the residents. Mr. Tesluk added his concerns regarding traffic and parking as well as the proposed retail he alleged as not being compatible. Mr. Tesluk suggested that a decision is deferred until there is adequate street lighting and garbage disposal. Mr. Bradley provided a history of the registered right of way, noting that at the time of registering there were no objections. Council suggested that if adjoining residents had concerns with the right of way they seek an individual legal opinion. Councillor Bromwich requested that the discussion is regarding rezoning for commercial and that the retail sale was not important as he referred to the County of Renfrew recommendations. Councillor Willmer questioned Mr. Whitehead on whether adding another business to this property would be good use of planning. Mr. Whitehead explained that this would be the time for Council to improve the situation with a site plan and options outlined for parking and the entrance. Councillor Peplinski explained that the entrance on the map is deceiving as it does not show the curve in the highway. He also added that he is concerned with additional boat traffic as well as vehicular traffic. Councillor Peplinski added that the submitted letters and comments received will be given consideration. Mayor Love summed up the application noting that the issue was the commercial rezoning to allow for cannabis sales, in which she reiterated that when Council opted in to cannabis sales in the Township it was to allow for established commercial properties to apply to the province for approval. She added her concerns with adding a retail establishment in the residential area and the impact it may have to the adjacent property owners. The CAO/Clerk questioned Mr. Whitehead, after all comments have been heard, If Council defers a decision today on granting approval for a retail establishment for cannabis retail, what is your thoughts on what the applicant could provide to address those questions recognizing this ask means the applicant incur additional costs? Mr. Whitehead responded that the applicant would need to prepare a detailed site plan and studies (hydro g, water sample etc.) noting that this would take months to complete.

10. Draft By-Law.

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Mayor Love introduced the following: APPLICATION - #2 – HYL-2019-12

11. Purpose:To hear persons comments in regards to Zoning By-law Amendment made by the 12. APPLICANT: Robert B. Howe (Howe & Bradley Professional Corporation) OWNER: Anne Maureen Hyland NOTE: Application was previously before Council on January 14, 2020, and the Applicant requested: 11.1 The Public Meeting be deferred, pending submission of an Amended Application. 11.2 Amended Application – Dated: March 13, 2020 11.3 Pages 1 and 2 of cover letter from the County of Renfrew – Dated: April 20, 2020. 11.4 County of Renfrew Planning Division Zoning By-Law Amendment Report to Council, Dated: April 20, 2020. 11.5 E-mail: June 11, 2020 to Applicant/Owner/Council and Staff.

12. The Purpose and Effect of the Zoning By-Law Amendment. The subject lands are a waterfront residential property that is 1700 square metres (0.42 acres) in area and has water frontage along the Madawaska River/Negeek Lake. The purpose of the amendment is to rezone the subject lands to permit the construction of a new dwelling, to permit the existing sleep cabin, and to recognize the existing setbacks of the sleep cabin and firewood shed. The amendment will: o Reduce the water setback from 30 metres to 9.6 metres for a dwelling; o Reduce the front yard depth from 7.5 metres to 1.5 metres for a dwelling; o Reduce the side yard setback (west side) from 1.0 to 0.42 metres for the firewood shed; o Reduce the water setback for 30 metres to 27.7 metres for a sleep cabin; o Reduce the front yard setback from 7.5 metres to 0.4 metres for a sleep cabin; and o Increase maximum gross floor area from 25 square metres to 28 square metres.

The effect of the amendment is to rezone the subject lands from Limited Service Residential (LSR) to Limited Service Residential – Exception Fifty-Four (LSR-E54). All other provisions of the Zoning By-law shall apply. 13. Report on Application and Notice: 13.1 Notice of Complete Application – Dated: April 11, 2020 13.2 The Notice of Application and Public Meeting were sent out to all affected property owners within 120m (400 ft.) of the subject application and to all Public Bodies, as required, on June 11, 2020. 13.3 Notice was posted on the subject property on June 11, 2020. 14. Notice to Public Bodies - Written responses and/or Telephone Messages. 14.1 Ontario Power Generation Inc. – e-mail: January 6, 2020 – No comments or concerns 14.2 Conseil des Ecoles Publiques de l’est Ontario – e-mail: January 8, 2020 - No comments or concerns. 14.3 Hydro One Networks Inc. – e-mail: June 12, 2020 - No comments or concerns. 15. Written comments. 15.1 Response e-mail dated: January 7, 2020 - Paul Reeves – e-mail dated: January 6, 2020. 15.2 Response e-mail dated: June 15, 2020 confirming request by Maureen Hyland to attend Electronic Meeting. 15.3 Response e-mail dated: June 29, 2020 to Maureen Hyland. 15.4 Response e-mail dated: June 30, 2020 to Eileen Reeves. 15.5 E-mail dated: June 30, 2020 forwarded to Applicant and Owner. 15.6 E-mail dated: June 30, 2020 (11:33 AM) from Eileen Reeves. 15.7 E-mail dated: June 30, 2020 (2:03 PM) from Eileen Reeves.

Public Meeting Minutes – July 7, 2020 Page 5

Public Meeting Minutes - July 7, 2020 Page 35 of 165 AGENDA ITEM #6.2

15.8 E-mail dated: June 30, 2020 forwarded to Applicant. 15.9 E-mail dated: July 1, 2020 from Eileen Reeves, request to be an Attendee at the Public Meeting. 15.10 E-mail dated: July 6, 2020 from Eileen Reeves. (date correction to previous e-mail submission 15.11 E-mail dated: July 6, 2020 from Maureen Hyland (question relating to objections/submissions)

16. Verbal report on General or Telephone Inquiries &/or attendances at the Municipal Office. 16.1 Telephone call from: Robert B. Howe (Applicant) checking on any additional objections. 17. Oral and Written presentations by those in attendance. Mr. Howe reviewed the application noting that the cottage would be replaced with a year round residence which would not be closer to the water than the existing building, only larger with a screened in porch and a reduced side yard setback. He added that a work shop has been converted to a sleep cabin. 18. Questions/Discussion by Council. Mayor Love questioned if the shoreline road allowance has been acquired, in which it was confirmed that it was.

Moved By: Councillor Shulist Seconded By: Councillor Peplinski RESOLUTION: THAT an Environmental Impact Study (EIS) is not required for HYL2019-12, Maureen A. Hyland, 65 Procino Way, Township of Radcliffe. CARRIED

19. Draft By-Law. 20. Notification at Public Meeting - (Must be read at Public Meeting) Council is also required by Section 34(14.5) to inform the public at the public meeting of who is entitled to appeal to the Local Appeal Tribunal under Sections 34(11) and (19), as follows: Section 34(11) - If Council decides to refuse an application or refuses or neglects to make a decision on an application within 120 days of the municipal clerk receiving the application, the applicant or the Minister of Municipal Affairs, may appeal to the Local Planning Appeal Tribunal by filing an appeal with the clerk of the municipality. Section 34(19) – Not later than 20 days after the giving of notice of passing of the by-law, the applicant, any person or public body who made oral submissions at the public meeting or made a written submission to Council, before the by-law was passed, or the Minister of Municipal Affairs, may appeal to the Local Planning Appeal Tribunal by filing an appeal with the clerk of the municipality. 21. The Meeting ended at 12:26 p.m.

Public Meeting Minutes – July 7, 2020 Page 6

Public Meeting Minutes - July 7, 2020 Page 36 of 165 AGENDA ITEM #8.1

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Municipal Report

Subject: Works Projects Completed or Underway Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Public Works Staff Contact: Mike Phillips, Operations Supervisor

BACKGROUND INFORMATION: Status of Work Projects.

Paugh Lake Road- Brushing/Ditching completed, Centerline culverts replaced, Working on catch basins and stormwater system. August work plan pulverizing and granular application. Sidewalk removal and reconstruction.

Smaglinski-Stoppa Pkwy- Asphalt padding completed in two locations. Pulverizing and granular's to come in August.

Old Barry's Bay Road- Signage completed in July by law sent to Silas for completion.

Ohio Road- Traffic Counter placed July 9th will be removed and data collected on Aug 9th.

Hopefield Road- Traffic Counter has been placed

Brushing - Scheduled for September/October.

Olsheski Road- Site visit to be scheduled.

Combermere Boat Launch- Landscaping around gazebo completed. Parking lot scheduled to be paved in the fall.

Meadowlark Lane Parking- New Parking area under construction work in progress as staff become available.

Waste Management- Receiving High Volumes of C/D, Waste, and Recycling at both Bark Lake and Combermere sites. New Storage shed has been put up at Bark Lake Site. The roof

Works Projects Completed or Underway Page 37 of 165 AGENDA ITEM #8.1

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for the fuel tank will be constructed in the Fall. Combermere Transfer will be receiving fence and gate upgrades this fall. Wilno Site has a new updated sign for the entrance in the works.

Works Projects Completed or Underway Page 38 of 165 AGENDA ITEM #8.2

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Municipal Report

Subject: Bylaw Break down for July 2020 Meeting: Council in Committee - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Cory Quade, Chief Fire Official/By-Law Enforcement Officer/Animal Control

BACKGROUND INFORMATION:

Break Down of Calls for By-Law up unitl July 2020

ATTACHED: 2020 Bylaw Break Down

Bylaw Break down for July 2020 Page 39 of 165 AGENDA ITEM #8.2

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Bylaw Complaints 2020

Noise Garbage Animal Parking Snow Property L/T /Barking Blocking Standards Roads Jan 0 0 O 1 0 0 0 Feb 0 0 lbarking 3 0 0 0 Mar 0 0 lbarking 0 0 1 0 April 0 0 lbarking 0 0 3 0 May 1 1 2 0 0 0 0 defecting June 1 1 1 1 0 8i|lega| 1 unfounded trailers inquir 1on beach July 2 2on 1 beach,1 barking Aug Sept Oct Nov Dec Total 4 2 10 4 12 1

Legend:

Noise: Yelling, Loud Music, Blowing Car Horns

Garbage: Person leaving household garbage in public areas, i.e ditches, parks

Animal: Loose Dogs, Barking Dogs. Owner not picking up after animal defecating

Property Standards: Long grass, debris left to build up in yard, unmaintained buildings, old vehicles collecting in yards, work on shoreline or municipal allowance, illegal trailers

Bylaw Break down for July 2020 Page 40 of 165 AGENDA ITEM #8.2

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Snow Blocking Roads: Snow being pushed on or across municipal roads

Parking: Block routes, Parking in No Parking zones, vehicle blocking traffic lanes, parking on sidewalks, parking preventing snow removal L/T(landlord tenant act): complaints from tenants about landlords not maintaining property properly, ie, not maintaining basic needs, heat kept at proper temperature in winter, clean water, buildings kept up to basic standards set out by the Act.

All are complaint based, I do not go out and look for these violations.

Bylaw Break down for July 2020 Page 41 of 165 Page 42 of 165 AGENDA ITEM #8.3

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Municipal Report

Subject: 2020 Fire Breakdown to end of July 2020 Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Staff Contact:

BACKGROUND INFORMATION: council in committee information

ATTACHED: Fire breakdown #2 2020

2020 Fire Breakdown to end of July 2020 Page 43 of 165 AGENDA ITEM #8.3

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2020 Fire Call Break Down

Month Alarm Structu re Chimney Vehicle MVC CO Wild Lines Garb Lift Down Assist Jan Feb Mar Apr May June July August September October November December Total 18 Total to 51 Date

Please note that both stations respond to al structure and wildfires.

Legend: MVC- Motor Vehicle Collision

CO- Carbon Monoxide Alarm

Wild Fire- Brush Fire, calls during fire bans

Down Lines- power lines that have been knocked down or trees on power lines

Garbage- Household trash or garbage being burned, also barrel burning

Lift Assist- Help Paramedics carry a victim to ambulance (Not Medical Calls)

Madawaska Valley Fire Department does not ever do Medical Calls.

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2020 Fire Breakdown to end of July 2020 Page 44 of 165 AGENDA ITEM #8.3

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2020 Fire Call Break Down North Hall

Month Alarm Structure Chimney Vehicle MVC C0 Wild Lines Garb Lift Down Assist Jan Feb Mar Apr May June July August September October November December Total Total to 36 Date 2020 Fire Call Break Down South Hall

Month Alarm Structure Chimney Vehicle MVC C0 Lines Garb Lift Down Assist

Feb Mar Apr May June July August September October November December Total 14 Total to 22 Date

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2020 Fire Breakdown to end of July 2020 Page 45 of 165 Page 46 of 165 AGENDA ITEM #8.4

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Municipal Report

Subject: Review of Fireworks By-Law Meeting: Council in Committee - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Cory Quade, Chief Fire Official/By-Law Enforcement Officer/Animal Control

RECOMMENDATION: OPTION #1 THAT Council accept the report Review of a Fireworks By-law as information. OPTION #2 THAT Council direct staff to draft a Fireworks By-law for review.

BACKGROUND INFORMATION: I have received numerous complaints and inquires regarding the setting off of fireworks in the Township Of Madawaska Valley. A number of people have questioned when can fireworks be set off, how late at night, and what days of the week can fireworks be set off. Currently, fireworks are covered under two by-laws, #1; The open-air burning by-law 2019-22 which states that fireworks cannot be set off during a total fire ban.4.2 (1.1) No person shall at any time set, maintain, or allow any open- air fire, during a LEVEL ONE (1) fire ban, other than: (d) Fireworks, chimineas, ban busters. # 2; The noise by-law 2011-18 4.2.1 No person shall cause any unnecessary noise between the hour of 1:00 a.m. and 6:00 a.m.

RESEARCH; I have looked at numerous by-laws in Renfrew County and throughout the province to check what by-laws are out there. Most municipalities address firework issues as we do within the perimeters of the Burning By-law and noise by law. Horton, Hastings Highlands, and Pembroke have by-laws for fireworks. Fireworks by-laws encompass regulations around discharge, duty of care, exhibition fireworks vs family fireworks, firecracker, fire service, and Special Occasion Fireworks, including sales of fireworks-Mobile vending structure, mobile vendors.

I did not attach the sample by-laws as they are quite large but did include some of the wording.

Review of Fireworks By-Law Page 47 of 165 AGENDA ITEM #8.4

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SALE OF FAMILY FIREWORKS3.1 Family Fireworks may be sold, offered for sale, caused, or permitted to be sold or otherwise distributed throughout the year.3.2 No person shall sell, offer for sale, cause or permit to be sold, or otherwise distribute family fireworks:(i) unless the person has obtained a permit to sell family fireworks;(ii) to a person who is under eighteen (18) years of age, and the vendor shall use reasonable care to ensure that said fireworks are not accessible to a minor.3.3 No person shall sell, offer for sale, cause or permit to be sold, or otherwise odisplay or The devices.3.4 sale f or firecracker any distribute pyrotechnic Fireworks or Firecrackers from a Mobile Vendor is prohibited within the Township. 4. PERMIT TO SELL FAMILY FIREWORKS4.1 The Chief Fire Official shall administer the processing and issuance of permits for the sale of family fireworks. 4.2 Every person who wishes to sell family fireworks in the Township shall:(i) submit an application to the Chief Fire Official for a permit to sell family fireworks on such prescribed application form as may be issued by the Chief Fire Official;(ii) pay the appropriate, non-refundable, fee as set out in the Township’s User Fee By-law, as amended from time to time;(iii) provide a floor plan of the premises where family fireworks are to be sold, showing where family fireworks will be stored and displayed for sale;(iv) provide proof of building permit, if required;(v) provide a list of the family fireworks to be offered for sale. Only family fireworks included on the most recent list of authorized of Resources Natural Branch Explosives by published as explosives the (Canada), or its successor, shall be offered for sale;(vi) submit any other documentation or information required by the Chief Fire Official. 4.3 The Chief Fire Official shall inspect the premises where family fireworks are proposed to be sold, offered for sale, caused, or permitted to be sold or otherwise distributed. 4.4 Upon receipt of a completed family fireworks sales permit application, and other documentation or information required under the By-law, all of which must be to the satisfaction of the Chief Fire Official, the Chief Fire Official may issue a family fireworks sales permit, subject to any conditions deemed necessary by the Chief Fire Official. 4.5 The family fireworks sales permit shall be displayed in a conspicuous location in the premises where family fireworks are to be sold under this By-law. 4.6 The Fireworks Sale Permit holder will abide by the Requirements for Display and Storage, under Sections 5 and 6 of this by-law. 7. PERMIT TO DISCHARGE FAMILY FIREWORKS7.1 No person shall discharge family fireworks unless the person has obtained a Fireworks Permit to discharge family fireworks from the CAO/Clerk or an authorized staff member in the form set out in Schedule “A” attached to this By-law.7.2 A Fire Works Permit to discharge family fireworks shall not be issued to a person under the age of eighteen (18) years.7.3 Every person who wishes to discharge family fireworks in the Township shall:(i) submit an application for a FireWorks Permit CAOthe to to familyprescribed the discharge on /Clerk, 7.1) (Sec. fireworks application form as set out in Schedule “A” attached to this By-law, may be issued by the Township of Horton. Said application form shall include:(a) the name, address and telephone number of the applicant and the sponsoring organization, if applicable;(b) the date and time of the proposed discharge of family fireworks and, in the event of inclement weather, an alternate date and time for the discharge;(c) a description of the site on the property where the discharge of family fireworks is proposed;(d) a list of the type and kind of family fireworks to be discharged;(e) proof of the written authorization of the lawful owner of the property that family fireworks may be discharged on his or her property, if applicable;(f) proof of a current homeowner’s property liability insurance policy being in effect, amount of coverage and expiry date of policy;(g) a statement as to the amount of fireworks to be stored on

Review of Fireworks By-Law Page 48 of 165 AGENDA ITEM #8.4

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the residential property before and after the discharge event. Storage of family fireworks on a residential property shall not exceed 10 kg at any one time.(h)

The application for FireWorks Permit may be submitted to the Municipal Office through the Township’s website. All the information required in Sections 7.2 (i) (a) through (g) shall be scanned and submitted as attachments with the application.

I have listened to the people that live and visit in Madawaska Valley about the fireworks issue. The majority stated that they think fireworks should be allowed, just not every day of the week and not into the early hours of the morning.

FINANCIAL IMPACT: Implementing fees and permits will result in more staff time and by law enforcement response requirements.

POLICY IMPLICATIONS: Council direction to either revise or make no changes to the noise or burning by law as it pertains to references to Fireworks.

Review of Fireworks By-Law Page 49 of 165 Page 50 of 165 AGENDA ITEM #8.5

Township of Madawaska Valley

85 Bay Street, PO Box 1000 Madawaska Valley, ON K0J 1B0 P: 613-756-2747 F: 613-756-0553

Building Permit Statistics Current Period: 01-Apr-2020 to 24-May-2020 Permits 2019 2020 Description # Permits Estimated Value($) # Permits Estimated Value($) New Construction Single Unit Dwellings 17 $1,790,000.00 7 $44,500.00 Multi-Unit Dwelling Building 0 0 Commercial & Industrial 10 $1,904,550.00 0 Government & Institutional 0 0 Renovations & Additions to Existing Building Single Unit Dwellings (inc. garages & carports) 5 $72,850.00 7 $216,558.00 Multi-Unit Dwelling Building 0 0 Commercial & Industrial 1 $10,000.00 1 $11,000.00 Government & Institutional 0 0 Demolitions (Removal of a Building) Demolitions 2 $20,000.00 2 $10,558.00 TOTAL FOR THIS PERIOD 35 $3,797,400.00 17 $282,616.00 YEAR TO DATE 43 $4,152,250.00 32 $1,149,594.00

Dwelling Units 2019 2020 Description # Dwelling Units # Dwelling Units New Dwelling Units Single Unit Dwellings (House) 7 1 Secondary Suites 0 0 Multi-Unit Dwellings 3 0 Dwelling Units Removed Dwelling Units Removed 2 1 TOTAL FOR THIS PERIOD 8 0 YEAR TO DATE 5 0

Printed 08-Jun-2020 Page 1 of 1 © Noratek Solutions Inc.

Staff Report - CBO - RE: Building Permit Statistics Page 51 of 165 Page 52 of 165 AGENDA ITEM #8.6

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Municipal Report

Subject: 2020 Water Meter Upgrade Program Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Council Staff Contact: Janice Zelney, Deputy Treasurer

RECOMMENDATION: That Council accept this report as information.

BACKGROUND INFORMATION: Update on Water Meter Upgrade Project

We have been very busy getting ready for the upcoming project which, as you are aware, will see all water meters in our serviced area being upgraded. The project is slated to start, officially, exchanging been have We weekend. August the following immediately long information as required with Neptune and are ready to go with the project. We recently met and received training provided by our project manager, Mr. Harry Kam. This training was pertaining to their web-based software which will, among other things, allow us to obtain real- time updates of the status of homes that have, as well as have not, booked their appointment or had their meter changed out.

We recently sent out water bills for the April to July billing period and with them, a form-letter to our water customers advising them of the project and alerting them to the fact that Neptune will be the company carrying out the actual meter changes. Neptune has already sent out their tri-fold brochure which includes detailed information pertaining to different methods of contacting them to book their appointments along with a letter which gives customers all the information they need regarding Neptune’s Covid-19 protocols that will be strictly adhered to,. As of the date I was preparing this report, several appointments had already been booked. There will be 2 installers here to carry out the meter changes and they expect to have the project completed in approximately 8 weeks.

I have attached copies of the correspondence as mentioned above, from both the Township and from Neptune, for your information.

Respectfully submitted,

2020 Water Meter Upgrade Program Page 53 of 165 AGENDA ITEM #8.6

Page 2 of 6

Janice Brisson Zelney Deputy-Treasurer/Tax Collector

ATTACHED: DOC072920-07292020195836 DOC072920-07292020202502

2020 Water Meter Upgrade Program Page 54 of 165 AGENDA ITEM #8.6

Page 3 of 6

Nei=>TuNe TECHNOLOGY GROU P

NEPTUNE PRECAUTIONARY SAFETY MEASURES

At Neptune, the safety and well—beingof both the property owner/occupant and our technicians are always our top priority. Rest assured that we are actively monitoring the COVlD—19situation and are taking precautionary measures to aid in keeping our communities safe. As part of the essential service of providing safe and clean drinking water to our utilities’ customers, we are committed to implementing best practices to help prevent the spread of disease while ensuring a high level of customer service.

To help with prevention, we are taking the following precautionary measures to protect both the property owner/occupant and our technicians:

0 Neptune technicians willcheck their temperature at the start of each day before they are approved to begin work and every 5 hours thereafter. Any technician that shows any signs of illness/symptoms will be asked to stay home and self—isolate. 0 Neptune technicians willmaintain a minimum of 6-feet separation from residents when entering and exiting the home. 0 Neptune technicians willask owner/occupants to open all doors and/or panels en route to the water meter wherever possible. 0 Neptune technicians willask owner/occupants to remove any objects surrounding the water meter. 0 Neptune technicians willwash their hands before and after eachjob. Thiswillbe done with a soap and water solution or using an alcohol—based sanitizer that is greater than 60% alcohol. 0 At an owner/occupant's request and where required by the Utility,Neptune technicians willwear a mask and gloves. When used, the appropriate protocols willbe used to properly don and doff the mask. 0 Neptune technicians willsanitize personal protective equipment and tools after each use. 0 We have altered our practices so that an owner/occupant is no longer required to provide a signature before work starts or after the work is complete. Alternatively,Neptune willask you to take a thumbs up picture of an addressed envelope to confirm your address and satisfaction with the completed work. 0 Neptune technicians will leave our emergency number at the meter should you have any questions or concerns after the installation. 0 We ask that anyone with ?u signs or symptoms of illness notify Neptune prior to the technicians arrival and reschedule the appointment for a later date.

We thank you for your patience and appreciate your understanding during this challenging situation. Should you have any questions or concerns prior to booking your appointment, please feel free to call 1- 8006674387.

Thank you, . S Dave Oner, Director of Services

2020 Water Meter Upgrade Program Page 55 of 165 AGENDA ITEM #8.6

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2020 Water Meter Upgrade Program Page 56 of 165 AGENDA ITEM #8.6

Page 5 of 6

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2020 Water Meter Upgrade Program Page 57 of 165 AGENDA ITEM #8.6

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NePTUNe TECHNOLOGYGROUP

IMPORTANT INFORMATION WATER METER UPGRADE PROGRAM

The Township Of Madawaska Valley will soon be conducting a water meter upgrade program to ensure the continued accuracy of your water bill. Neptune Technology Group has been contracted by the Township to upgrade the water meter at your property.

This is a mandatory program, in accordance with Township by-laws. Any homeowner who does not make arrangements to have their meter changed during this program may, subject to applicable legislation, have their water disconnected until such time as their meter upgrade has been completed. The upgrade procedure requires approximately 30- 90 minutes to complete, during which time the water will be shut off for a brief period. There is no charge to the homeowner for the meter or the installation.

THE INSTALLATION PROCESS In the coming weeks, you will receive notification in the mail from Neptune Technology Group containing information on how to book your appointment. If you are a tenant, please contact the building owner when you receive this information. Please do not contact Neptune until you have received the notice.

QUICK AND CONVENIENT

Appointments can be made to fit your schedule and installers will be available Monday — Friday from 8:00am to 8:00pm and also on Saturdays for the duration of the program

PRIOR TO THE INSTALLATION Please ensure the area around the existing water meter is clear and accessible, and leave ample room for the technician to work. Your existing shut-off valve should be located where the water sen/ice comes into your house. Check your main water shut-off valve to make sure it is operable.

We look forward to your support and co-operation to make this program a success.

TOWNSHIP OF MADAWASKA VALLEY

2020 Water Meter Upgrade Program Page 58 of 165 AGENDA ITEM #8.7

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Municipal Report

Subject: Status of Property Taxes To June 30/2020 Meeting: Council in Committee - 04 Aug 2020 Prepared For: Council Staff Contact: Janice Zelney, Deputy Treasurer

RECOMMENDATION: That Council accept this report as information.

BACKGROUND INFORMATION: As per Council’s earlier decision, penalty/interest charges were not added to unpaid 2020 Interim taxes, in an effort to reduce financial stress on our ratepayers due to Covid-19, for the months of April, May and June. This resulted in penalty/interest savings to taxpayers totalling $18,177.62, broken down as follows;

April $4,689.08 May 8,298.10 June 5,190.44 Total $18, 177.62

Interest was added as usual to all other arrears, excepting those resulting from the 2020 Interim Tax Billing. As per that same decision, interest was added to all outstanding taxes, including the Interim, at the beginning of July and late payment notices were then sent out for all unpaid accounts.

As at June 30th, the total Interim taxes that were unpaid were $397,997.93, which represents approximately 11.5% of the total Interim billing. Please note that this amount is not included in the chart below because 2020 taxes are considered ‘current’ and not ‘arrears’.

As at June 30th, the total of all arrears was as follows:

UNPAID UNPAID TOTAL TAX YEAR TAXES PENALTIES ARREARS

Status of Property Taxes To June 30/2020 Page 59 of 165 AGENDA ITEM #8.7

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UNPAID UNPAID TOTAL TAX YEAR TAXES PENALTIES ARREARS 2019 348,181.78 32,996,02 381,177.80 2018 140,069.69 27,128.26 167,197.95 2017+ 166,615.76 87,657.90 254,273.66

TOTAL 654,867.23 147,782.18 802,649.41 For comparison purposes, the total property tax arrears at June 30/2019 were $676,481.02, a difference of $126,168.39. I believe a large part of the increase in arrears at this time is due to the fact that this year, due to Covid and the resulting direction that was given by Council, we have not been attempting to actively collect arrears.

Respectfully submitted

Janice Brisson Zelney Deputy-Treasurer/Tax Collector

Status of Property Taxes To June 30/2020 Page 60 of 165 AGENDA ITEM #8.8

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Municipal Report

Subject: New Staff Hire - Junior Accounting Clerk Temporary Leave Meeting: Council in Committee - 04 Aug 2020 Prepared For: Council In Committee Staff Contact: Amanda Hudder, Treasurer

RECOMMENDATION: None. Report provided as information.

BACKGROUND INFORMATION: As the Junior Accounting Clerk, Laura Florent, is preparing for a Leave of Absence for up to one year, a job posting was placed on the municipality's Facebook page and in the Valley Gazette for two weeks.

Ten applications for the job posting were received. Within the Finance Department, staff reviewed the applications and selected four applicants for interviews based on qualifications identified within the job ad.

Interviews were conducted on July 24th with the Treasurer and the Junior Accounting Clerk. The interview consisted of 11 combined behavioral and situational interview questions and one open interview question and each question had a score assigned to it. At the end of the day, we compared scores for each interviewee and tallied them.

As a result, an employment offer was extended to Rachel Etmanskie and she has accepted. The offer is subject to a clear police background screening.

The first date of employment will be August 4th. Miss Etmanskie will be job shadowing Mrs. Florent until her expected leave at the end of September.

FINANCIAL IMPACT: There is no budgetary increase required to allow for the shadowing and cross-training of this position. The successful applicant has been hired as a part-time employee for the period as identified above to cover the leave of absence for up to 14 months. This position will be placed at Group 2- Step 1 of the Wage Grid effective August 4, 2020.

New Staff Hire - Junior Accounting Clerk Temporary Leave Page 61 of 165 AGENDA ITEM #8.8

Page 2 of 2

New Staff Hire - Junior Accounting Clerk Temporary Leave Page 62 of 165 AGENDA ITEM #8.9

The following is the summary of Revenues & Expenses to July 2020 – I have highlighted items that may raise questions and/concerns and provided explanations, see the footnotes at the bottom of the page.

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 1 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % Revenues Administration Revenues 01-00-00-601010 Municipal Residential 0.00 $ 1,795,954.22 $ 0.00 $ 1,846,539.46 $ 0.00% 01-00-00-601011 Municipal Commercial & 0.00 139,174.80 0.00 144,649.36 0.00% 01-00-00-602010 County Residential 0.00 1,270,194.90 0.00 1,306,604.97 0.00% 01-00-00-602011 County Commercial & Industrial 0.00 98,311.20 0.00 102,242.24 0.00% 01-00-00-603010 Separate - French Residential 0.00 1,680.28 0.00 1,571.20 0.00% 01-00-00-603011 Separate - Residential 0.00 197,910.92 0.00 186,648.24 0.00% 01-00-00-603012 Education - Commercial & 0.00 189,468.30 0.00 185,069.68 0.00% 01-00-00-603014 Education - Residential - NS 0.00 42.82 0.00 40.65 0.00% 01-00-00-604010 Public Residential - French 0.00 576.05 0.00 1,015.55 0.00% 01-00-00-604011 Public - Residential 0.00 392,397.53 0.00 387,549.79 0.00% 01-00-00-606010 Tax Additions - Municipal 0.00 151.67 0.00 0.00 0.00% 01-00-00-606012 Tax Additions - County - 0.00 107.27 0.00 0.00 0.00% 01-00-00-606014 Tax Additions - Separate 0.00 22.55 0.00 0.00 0.00% 01-00-00-606018 Tax Additions - Public 0.00 27.80 0.00 0.00 0.00% 01-00-00-607010 Tax Deletions - Municipal - 0.00 (3,035.65) 0.00 (273.04) 0.00% 01-00-00-607011 Tax Deletions -Municipal - 0.00 (285.20) 0.00 (137.81) 0.00% 01-00-00-607012 Tax Deletions - County - 0.00 (2,144.00) 0.00 (193.21) 0.00% 01-00-00-607013 Tax Deletions - County - 0.00 (201.72) 0.00 (97.51) 0.00% 01-00-00-607014 Tax Deletions - Separate 0.00 (2.14) 0.00 0.00 0.00% 01-00-00-607015 Tax Deletions - Separate 0.00 (255.63) 0.00 (82.55) 0.00% 01-00-00-607016 Tax Deletions - Education-Comm 0.00 (411.26) 0.00 (190.50) 0.00% 01-00-00-607018 Tax Deletions - Public 0.00 (0.92) 0.00 0.00 0.00% 01-00-00-607019 Tax Deletions - Public 0.00 (755.07) 0.00 (2.93) 0.00% 01-00-00-607022 Tax Deletions - P.I.L. - Municipal 0.00 (15,971.32) 0.00 0.00 0.00% 01-00-00-607024 Tax Deletions - P.I.L. - Education 0.00 (23,215.74) 0.00 0.00 0.00% 01-00-00-607025 Tax Deletions - Vacancy Rebates 0.00 (652.49) 0.00 0.00 0.00% 01-00-00-607026 Tax Deletions - Vacancy Rebates 0.00 (461.49) 0.00 0.00 0.00% 01-00-00-607027 Tax Deletions - Vacancy Rebate 0.00 (940.87) 0.00 0.00 0.00% 01-00-00-610005 Payment-in-Lieu - Municipal 62,000.00 38,237.91 73,000.00 42,050.28 42.40% 01-00-00-610006 Payment-in-Lieu - County 0.00 28,221.78 0.00 29,750.72 0.00% 01-00-00-610007 Payment-in-Lieu - Education N/S 17,000.00 8,598.01 15,000.00 0.00 100.00% 01-00-00-610008 Payment-in-Lieu - Education 3,000.00 1,594.28 3,000.00 1,193.25 60.23% 01-00-00-610009 Payment-in-Lieu - Education 0.00 611.94 0.00 9,426.24 0.00% 01-00-00-610040 Payment-in-Lieu - Municipal Act - 1,660.00 1,668.96 1,660.00 0.00 100.00% 01-00-00-610050 Payment-in-Lieu - Ontario 35,000.00 0.00 35,000.00 34,981.01 0.05% 01-00-00-610060 Payment-in-Lieu - Other 250.00 0.00 250.00 0.00 100.00% 01-00-00-620009 Ontario Municipal Partnership 1,554,600.00 1,162,517.00 1,598,100.00 1,198,575.00 25.00% 01-00-00-630010 Ontario - General Government 620,124.00 620,124.00 0.00 0.00 0.00% 01-00-00-630015 Ontario - Protective Services 10,773.00 15,773.00 4,930.00 0.00 100.00% 01-00-00-630030 Ontario - Transportation Services 178,085.00 118,723.00 3,105,718.13 59,744.321 98.08% 01-00-00-630045 Ontario - Environment - Recycling 85,000.00 39,596.70 85,000.00 39,511.72 53.52% 01-00-00-630055 Ontario - Economic Development 41,292.95 41,292.95 0.00 0.00 0.00% 01-00-00-630060 Ontario - Recreation 0.00 0.00 0.00 10,000.002 0.00% 01-00-00-630063 Ontario - Culture 4,988.73 4,988.73 0.00 0.00 0.00%

1 Grant transfers/funding from Provincial & Federal Agencies has been delayed in some circumstances due to work from home situations

2 Funding for Beach Accessible Swim Chair

Statement of Revenue and Expenditures Ending July 31, 2020 Page 63 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 2 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-00-00-640030 Canada - Gasoline Tax Rebate 272,772.00 198,923.94 125,076.00 0.00 100.00% 01-00-00-640057 Canada - Cultural Grant 7,840.00 0.00 9,000.00 18,853.00 (109.48%) 01-00-00-650010 Other Mun - Protection to Persons 500.00 500.00 0.00 0.00 0.00% 01-00-00-650020 Other Mun - Transportation 7,500.00 0.00 6,500.00 0.00 100.00% 01-00-00-650030 Other Mun - Environmental 5,600.00 471.78 6,000.00 462.17 92.30% 01-00-00-650055 Other Municipalties - Recreation 7,903.56 0.00 0.00 0.00 0.00% 01-00-00-660006 Fire Permit Fees 800.00 600.00 0.00 0.00 0.00% 01-00-00-661010 Administration Charges 120.00 40.00 100.00 140.00 (40.00%) 01-00-00-661011 Administration Fee - Area Rate 4,025.00 0.00 4,100.00 0.00 100.00% 01-00-00-661012 Tax Certificates 3,300.00 2,400.00 2,000.00 2,970.00 (48.50%) 01-00-00-661014 Lottery Licenses & Permits 2,200.00 1,459.50 500.00 162.75 67.45% 01-00-00-661015 Marriage/Death Licensing Fees 1,200.00 1,325.00 1,500.00 500.00 66.67% 01-00-00-661016 Business License Fees 2,750.00 3,500.00 3,000.00 1,500.00 50.00% 01-00-00-661017 Shoreline Application Fees 6,000.00 10,925.20 10,000.00 17,529.953 (75.30%) 01-00-00-661018 Shoreline Costs Recovered 8,000.00 2,745.57 8,000.00 7,844.40 1.95% 01-00-00-661020 Shoreline Land Sale Proceeds 10,000.00 5,096.16 10,000.00 33,693.594 (236.94%) 01-00-00-661022 Tax Registration Fees 5,000.00 0.00 5,000.00 0.00 100.00% 01-00-00-661024 Penalties & Interest on Taxes 140,000.00 75,054.20 65,000.00 71,472.42 (9.96%) 01-00-00-661026 Bank Interest Income 30,000.00 18,102.53 40,000.005 3,783.45 90.54% 01-00-00-661027 Income from Investments 39,000.00 0.00 50,000.00 0.00 100.00% 01-00-00-661028 Sale of Land/Equipment 5,000.00 0.00 1,000.00 0.00 100.00% 01-00-00-661030 Rents, Concessions & Franchises 3,500.00 5,663.51 250.00 1,218.65 (387.46%) 01-00-00-661040 Miscellaneous Fees & Service 300.00 12,114.04 300.00 2,611.916 (770.64%) 01-00-00-661045 Computer Costs Recovered 2,550.00 0.00 2,550.00 0.00 100.00% 01-00-00-662005 Fire Costs Recovered 3,500.00 126.55 1,000.00 1,238.75 (23.88%) 01-00-00-662110 Building & Demolition Permits 75,000.00 47,161.75 88,000.00 37,789.35 57.06% 01-00-00-662212 Septic Installation Application Fee 15,000.00 12,150.00 20,000.00 7,650.00 61.75% 01-00-00-662440 Dog Licenses & Fees 1,850.00 1,532.00 2,250.00 2,550.00 (13.33%) 01-00-00-662460 By-Law Enforcement Revenue 120.00 420.00 1,000.00 230.00 77.00% 01-00-00-663005 Roads Revenue 1,800.00 1,129.40 2,500.00 804.40 67.82% 01-00-00-663007 Roads Recovered Expenses 1,500.00 1,437.34 2,000.00 1,209.65 39.52% 01-00-00-663020 Street Sign Fees 275.00 0.00 200.00 0.00 100.00% 01-00-00-664010 Tipping Fees 75,000.00 44,763.15 90,000.00 72,296.85 19.67% 01-00-00-664011 Bin Charges 15,000.00 11,320.22 20,000.00 9,668.02 51.66% 01-00-00-664012 Garbage Bag Fees 36,000.00 17,349.00 30,000.00 25,967.00 13.44% 01-00-00-664020 Composter Sales 250.00 0.00 0.00 0.00 0.00% 01-00-00-664021 Blue Box Sales 250.00 275.00 250.00 266.00 (6.40%) 01-00-00-664022 Metal Sales Revenue 6,000.00 7,072.15 10,000.00 2,984.97 70.15% 01-00-00-668010 Planning & Zoning - Admin Fees 11,000.00 0.00 11,000.00 950.00 91.36% 01-00-00-668012 Planning & Zoning - Information 10,000.00 3,170.00 4,600.00 2,450.00 46.74% 01-00-00-668014 Planning & Zoning - Misc. Rev 500.00 500.00 500.00 400.00 20.00% 01-00-00-668020 Planning & Zoning - Recovered 15,000.00 12,787.07 15,000.00 18,589.56 (23.93%) 01-00-00-668105 Economic Development Revenue 0.00 30.00 0.00 0.00 0.00% 01-00-00-668210 911 Sign Fee 3,500.00 2,073.50 3,500.00 775.00 77.86% 01-00-00-668500 Donation in Kind Revenue 10,000.00 0.00 6,000.00 0.00 100.00% 01-00-00-670050 Transfer from Reserves 595,948.20 595,949.60 920,332.79 0.00 100.00% 01-00-00-681020 Water System - Swimming Pool 0.00 200.007 0.00% 01-00-00-682010 Curbside Pickup - Area Rate Billing 182,387.25 0.00 194,782.50 0.00 100.00% 01-00-00-685011 Transfer Station - Area Rate Billing 85,874.50 0.00 91,026.97 0.00 100.00%

3 There are multiple Zoning Applications in this line that will need to be moved to the appropriate account

4 Due to the nature of SRA applications and that they can take years to close, 2020 has seen many files from previous years closed resulting in large amounts of deposits brought into the revenue stream

5 Due to the Global Financial impacts of COVID-19, interest rates have been drastically reduced; it is very unlikely we will meet this target

6 A coding error for a PIL tax payment

7 To be moved to Water Budget revenue

Statement of Revenue and Expenditures Ending July 31, 2020 Page 64 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 3 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-00-00-690025 P/R - Miscellaneous Revenue 600.00 749.00 0.00 0.00 0.00% 01-00-00-692010 PJY - Bar Receipts 20,000.00 2,311.95 10,000.00 917.00 90.83% 01-00-00-692052 PJY - Ballfield Rental Fee 3,000.00 225.00 0.00 0.00 0.00% 01-00-00-692054 PJY - Ice Rental Fee 93,000.00 45,562.87 81,000.00 51,062.32 36.96% 01-00-00-692056 PJY - Public Skating Admissions 900.00 1,233.00 1,300.00 0.00 100.00% 01-00-00-692058 PJY - Community Centre Rental 12,000.00 10,510.84 8,000.00 2,482.03 68.97% 01-00-00-692060 PJY - Sign Rental Fee 3,200.00 0.00 2,700.00 (254.02) 109.41% 01-00-00-692062 PJY - Canteen Revenue 400.00 395.17 500.00 525.00 (5.00%) 01-00-00-692066 PJY - Miscellaneous Revenue 2,000.00 1,748.00 900.00 0.00 100.00% 01-00-00-692203 Combermere - Bar Receipts 2,500.00 0.00 1,250.00 0.00 100.00% 01-00-00-692254 Combermere - Donations 2,000.00 0.00 0.00 0.00 0.00% 01-00-00-692256 Combermere - Community Centre 4,000.00 5,158.08 2,500.00 1,050.21 57.99% 01-00-00-692510 Railway Stn - Event Revenue 1,400.00 1,565.40 2,000.00 (2.82) 100.14% 01-00-00-692706 Lakeshore Tennis - Membership 0.00 1,970.09 0.00 3,139.94 0.00% 01-00-00-692744 Lakeshore Tennis - Misc. Rev 0.00 20.00 0.00 0.00 0.00% 01-00-00-693492 Mad Valley - Community Xmas 11,500.00 0.00 8,200.00 0.00 100.00% 01-00-00-695072 Canada Day Grant 14,064.00 14,064.00 17,064.00 0.00 100.00% 01-00-00-695074 Swim Program Registration Fees 9,568.33 9,136.74 9,500.00 0.00 100.00% Total Administration Revenues 4,505,521.52 7,312,453.37 6,930,390.39 5,993,867.63 13.51% Total Revenues 4,505,521.52 7,312,453.37 6,930,390.39 5,993,867.63 13.51% Total General Fund Revenues 4,505,521.52 $ 7,312,453.37 $ 6,930,390.39 $ 5,993,867.63 $ 13.51%

Expenditures General Government Expenditures Administration Expenditures 01-01-00-701010 GG - Council Remunerations 113,887.00 $ 65,326.73 $ 115,000.00 $ 65,730.83 $ 42.84% 01-01-00-701012 GG - Council - Expenses 13,500.00 10,614.67 14,500.00 10,022.80 30.88% 01-01-00-701014 GG - Council Misc. Expense 1,000.00 299.00 1,000.00 84.35 91.57% 01-01-00-701015 GG - Administration Salaries 470,000.00 245,622.34 485,540.00 266,006.53 45.21% 01-01-00-701017 GG - Administration Expenses 65,000.00 3,426.51 16,000.00 8,556.61 46.52% 01-01-00-701018 GG - Administration Mileage 700.00 383.33 725.00 107.66 85.15% 01-01-00-701019 GG - Vehicle Expense 250.00 0.00 0.00 0.00 0.00% 01-01-00-701020 GG - Benefits & E.H.T. 69,000.00 42,962.54 86,320.00 48,319.82 44.02% 01-01-00-701022 GG - Insurance 25,000.00 19,607.38 32,000.00 27,891.19 12.84% 01-01-00-701023 GG - W.S.I.B. 14,805.00 7,783.83 14,478.00 7,094.04 51.00% 01-01-00-701025 GG - Audit Fees 47,000.00 45,792.00 46,700.00 42,815.52 8.32% 01-01-00-701027 GG - Bank Charges & Interest 400.00 153.96 400.00 871.098 (117.77%) 01-01-00-701028 GG - Staff Training 5,000.00 2,000.24 3,100.00 1,408.36 54.57% 01-01-00-701029 GG - Convention & Seminar 10,000.00 4,937.89 8,000.00 14.06 99.82% 01-01-00-701030 GG - Membership Fees & Licences 5,000.00 5,254.97 5,400.00 5,676.93 (5.13%) 01-01-00-701031 GG - Election Costs 1,405.00 1,429.73 1,430.00 1,429.73 0.02% 01-01-00-701033 GG - Legal Costs 50,000.00 8,969.59 70,000.00 34,639.95 50.51% 01-01-00-701035 GG - Building Maintenance & 16,500.00 9,103.49 16,500.00 5,166.62 68.69% 01-01-00-701037 GG - Telephone & Internet 7,400.00 4,563.19 8,700.00 5,676.79 34.75% 01-01-00-701039 GG - Hydro 5,100.00 2,878.32 5,100.00 2,657.19 47.90% 01-01-00-701041 GG - Heat 6,200.00 3,870.96 6,200.00 2,803.06 54.79%

8 As staff works through bank reconciliations, requests for bank charges to be reversed by the financial institution will be submitted

Statement of Revenue and Expenditures Ending July 31, 2020 Page 65 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 4 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-01-00-701045 GG - Postage & Courier Costs 27,000.00 6,559.20 17,000.00 1,985.64 88.32% 01-01-00-701047 GG - Printing & Office Supplies 19,600.00 11,976.39 15,000.00 8,244.50 45.04% 01-01-00-701049 GG - Office Equipment Expense 11,000.00 1,653.49 11,000.00 1,075.58 90.22% 01-01-00-701050 GG - Web Page Expense 10,000.00 0.00 100.00% 01-01-00-701051 GG - Computer Supplies & 5,000.00 188.18 5,000.00 104.32 97.91% 01-01-00-701056 GG - Computer Software Support 25,500.00 17,672.51 35,000.00 22,268.21 36.38% 01-01-00-701057 GG - Taxes Cancelled 0.00 4,168.41 8,000.00 0.00 100.00% 01-01-00-701059 GG - Tax Registration Costs 5,000.00 91.58 5,000.00 0.00 100.00% 01-01-00-701065 GG - Advertising Costs 7,700.00 4,330.50 10,000.00 2,577.76 74.22% 01-01-00-701067 GG - Donations 10,000.00 500.00 6,000.00 500.00 91.67% 01-01-00-701069 GG - Shoreline Road Allowance 10,000.00 635.74 5,000.00 2,530.05 49.40% 01-01-00-701071 GG - Safety Committee Expense 1,500.00 966.72 3,000.00 0.00 100.00% 01-01-00-701085 GG - Misc. Expense 500.00 99.50 0.00 0.00 0.00% 01-01-00-799995 GG - Transfer to Reserves- 39,000.00 0.00 40,000.00 0.009 100.00% 01-01-00-799996 GG - Equipment Purchase/Other 8,607.00 1,738.64 28,846.50 9,935.9210 65.56% 01-01-00-799998 GG - Capital Expenditure 104,500.00 25,186.32 178,500.00 94,360.7311 47.14% 01-01-00-799999 GG - Capital Reserve 805,351.50 805,351.95 68,000.00 0.00 100.00% Total Administration Expenditures 2,007,405.50 1,366,099.80 1,382,439.50 680,555.84 50.77% Total General Government Expenditures 2,007,405.50 1,366,099.80 1,382,439.50 680,555.84 50.77%

Protection to Persons & Property Expenditures Administration Expenditures 01-04-00-702509 Protection - Agriculture Veterinary 280.00 280.00 280.00 530.92 (89.61%) 01-04-00-702605 Protection - Policing Costs 934,296.00 385,980.25 944,296.00 387,891.76 58.92% Total Administration Expenditures 934,576.00 386,260.25 944,576.00 388,422.68 58.88%

Fire Protection Expenditures 01-04-04-701010 Fire - Remunerations 58,500.00 3,146.30 59,787.00 400.00 99.33% 01-04-04-701015 Fire - Salaries 72,000.00 42,488.37 76,000.00 43,013.78 43.40% 01-04-04-701018 Fire - Mileage 1,460.00 982.92 1,450.00 406.73 71.95% 01-04-04-701019 Fire - Vehicle Expense 10,000.00 5,528.04 11,000.00 5,980.81 45.63% 01-04-04-701020 Fire - Benefits & E.H.T. 7,500.00 4,280.49 11,510.00 7,027.82 38.94% 01-04-04-701022 Fire - Insurance 7,300.00 5,206.02 7,300.00 5,953.00 18.45% 01-04-04-701023 Fire - W.S.I.B. 7,200.00 5,079.85 8,500.00 3,518.15 58.61% 01-04-04-701028 Fire - Staff Training 5,900.00 4,591.93 5,830.00 686.44 88.23% 01-04-04-701029 Fire - Convention & Seminar 4,600.00 4,535.96 4,750.00 1,754.78 63.06% 01-04-04-701033 Fire - Legal Costs 10,000.00 743.36 2,000.00 0.00 100.00% 01-04-04-701037 Fire - Telephone 2,000.00 1,073.93 2,900.00 1,242.34 57.16% 01-04-04-701040 Fire - Fireman Expense 12,500.00 5,093.95 15,000.00 14,992.86 0.05% 01-04-04-701046 Fire - Licenses, Memberships & 1,210.00 459.49 500.00 459.49 8.10% 01-04-04-701047 Fire - Printing & Office Supplies 500.00 226.45 750.00 40.75 94.57% 01-04-04-702038 Fire - VFIS Accident Insurance 4,250.00 23.23 4,000.00 0.0012 100.00% 01-04-04-702043 Fire - Transfer to Water for 500.00 0.00 500.00 145.35 70.93% 01-04-04-702053 Fire - Prevention & Public 6,500.00 5,109.56 6,500.00 2,474.26 61.93% 01-04-04-702054 Fire - North Station Maintenance 2,500.00 2,214.45 3,500.00 6,631.8113 (89.48%) 01-04-04-702055 Fire - North Firehall Hydro 3,000.00 1,424.65 2,500.00 1,940.70 22.37% 01-04-04-702056 Fire - North Firehall Heat 4,100.00 2,480.34 4,000.00 1,366.84 65.83% 01-04-04-702059 Fire - South Station Maintenance 6,500.00 1,046.87 4,000.00 5,343.68 (33.59%)

9 Transfer to Reserves for all departments will be completed by August month end by manual Journal Entry

10 Represents 3 computers purchased, and expenses toward the Community Safety & Well Being Plan

11 Expenditure includes Strategic Plan, Asset Mgmt Plan (delayed due to work from home), Vadim financial software purchase (delayed due to work from home)

12 Year-end transaction

13 Unforeseen propane issue of $3,300

Statement of Revenue and Expenditures Ending July 31, 2020 Page 66 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 5 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-04-04-702060 Fire - South Firehall Hydro 4,000.00 3,389.69 4,000.00 2,224.19 44.40% 01-04-04-702061 Fire - South Firehall Heat 4,500.00 2,714.82 4,500.00 2,126.49 52.74% 01-04-04-702071 Fire - 911 Emergency Response 7,500.00 946.42 7,500.00 665.47 91.13% 01-04-04-702074 Fire - Communications Expense 12,500.00 4,122.01 15,640.00 9,122.40 41.67% 01-04-04-702075 Fire - Equipment Purchase and 7,000.00 6,337.72 7,000.00 6,521.00 6.84% 01-04-04-702080 Fire - Forest Fire Man. Agr. Costs 4,500.00 4,479.62 4,700.00 0.00 100.00% 01-04-04-703031 Fire - Equipment Rental (from 1,000.00 0.00 750.00 0.00 100.00% 01-04-04-785084 Fire - Materials & Supplies 4,500.00 273.63 4,000.00 2,073.76 48.16% 01-04-04-799996 Fire - Equipment Purchase/Other 6,600.00 0.00 100.00% 01-04-04-799998 Fire - Capital Expenditure 84,500.00 39,323.83 40,000.00 51,723.15 (29.31%) 01-04-04-799999 Fire - Capital Reserve 190,000.00 190,000.00 127,000.00 0.00 100.00% Total Fire Protection Expenditures 548,020.00 347,323.90 453,967.00 177,836.05 60.83%

Building Inspections Expenditures 01-04-05-701015 Building Insp. - Salaries 53,960.00 29,283.07 101,058.00 56,365.18 44.22% 01-04-05-701018 Building Insp. - Mileage 300.00 48.47 100.00 195.20 (95.20%) 01-04-05-701020 Building Insp. - Benefits & E.H.T. 12,000.00 6,658.14 25,000.00 13,056.12 47.78% 01-04-05-701023 Building Insp. - W.S.I.B. 1,750.00 862.10 2,688.00 1,499.75 44.21% 01-04-05-701028 Building Insp. - Staff Training 1,000.00 60.00 500.00 133.50 73.30% 01-04-05-701029 Building Insp. - Convention & 1,500.00 0.00 500.00 0.00 100.00% 01-04-05-701046 Licenses, Memberships & Dues 0.00 30.00 0.00% 01-04-05-701085 Building Insp. - Misc. Expense 5,500.00 493.25 900.00 116.00 87.11% 01-04-05-703031 Building Insp -Equipment Rental 4,500.00 0.00 2,500.00 53.4214 97.86% 01-04-05-785084 Building Insp. - Materials & 3,050.00 2,618.46 8,000.00 2,853.18 64.34% Total Building Inspections Expenditures 83,560.00 40,023.49 141,246.00 74,302.35 47.40%

Septic Inspections Expenditures 01-04-06-701015 Septic Insp. - Salaries 3,500.00 1,787.10 3,711.00 2,187.26 41.06% 01-04-06-701018 Septic Insp. - Mileage 100.00 0.00 50.00 0.00 100.00% 01-04-06-701020 Septic Insp. - Benefits & E.H.T. 385.00 182.90 379.00 223.58 41.01% 01-04-06-701023 Septic Insp. - W.S.I.B. 150.00 52.60 91.00 58.19 36.05% 01-04-06-701029 Septic Insp. - Convention & 100.00 0.00 0.00 0.00 0.00% 01-04-06-703031 Septic Insp. - Equipment Rental 300.00 0.00 350.00 0.00 100.00% 01-04-06-785084 Septic Insp. - Materials & 175.00 10.94 100.00 1,694.77 (1594.77%) Total Septic Inspections Expenditures 4,710.00 2,033.54 4,681.00 4,163.80 11.05%

By-Law Enforcement Expenditures 01-04-07-701015 By-Law Enforcement - Salaries 8,000.00 917.71 5,000.00 1,423.36 71.53% 01-04-07-701018 By-Law Enforcement - Mileage 200.00 22.67 75.00 51.99 30.68% 01-04-07-701020 By-Law Enforcement - Benefits & 800.00 94.14 400.00 152.26 61.94% 01-04-07-701023 By-Law Enforcement - W.S.I.B. 250.00 27.00 100.00 37.84 62.16% 01-04-07-701029 By-Law Enforcement - 2,000.00 0.00 1,000.00 0.00 100.00% 01-04-07-703031 By-Law Enforce - Equip Rental 100.00 0.00 0.00 0.00 0.00% 01-04-07-785084 By-Law Enforcement - Materials & 450.00 49.33 300.00 102.13 65.96% 01-04-07-799999 By-Law - Capital Reserve 5,000.00 0.00 0.00 0.00 0.00% Total By-Law Enforcement Expenditures 16,800.00 1,110.85 6,875.00 1,767.58 74.29%

Animal Control Expenditures 01-04-08-701015 Animal Control - Salaries 0.00 88.75 200.00 58.07 70.97%

14 Coding error as this expense line is populated at year end

Statement of Revenue and Expenditures Ending July 31, 2020 Page 67 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 6 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-04-08-701020 Animal Control - Benefits & E.H.T. 0.00 9.43 25.00 6.16 75.36% 01-04-08-701023 Animal Control - W.S.I.B. 0.00 2.61 10.00 1.54 84.60% 01-04-08-701065 Animal Control - Advertising Costs 300.00 144.67 450.00 335.00 25.56% 01-04-08-702411 Animal Control - Pound Fees 3,500.00 1,710.00 4,100.00 1,675.00 59.15% 01-04-08-703031 Animal Control - Equip. Rental 0.00 0.00 50.00 0.00 100.00% 01-04-08-785084 Animal Control - Materials & 0.00 322.9315 0.00% Total Animal Control Expenditures 3,800.00 1,955.46 4,835.00 2,398.70 50.39% Total Protection to Persons & Property Expenditures 1,591,466.00 778,707.49 1,556,180.00 648,891.16 58.30%

Transportation Expenditures Roadway Expenditures 01-08-14-701015 Roadway - Salaries 551,200.00 309,182.93 561,000.00 290,314.48 48.25% 01-08-14-701019 Roadway - Vehicle Expense 423,200.00 247,582.40 394,725.00 248,635.05 37.01% 01-08-14-701020 Roadway - Benefits & E.H.T. 115,000.00 64,696.73 120,000.00 67,932.78 43.39% 01-08-14-701023 Roadway - W.S.I.B. 17,600.00 9,099.64 16,000.00 7,719.09 51.76% 01-08-14-701073 Roadway - Crossing Guard 9,050.00 9,145.69 7,360.00 4,906.45 33.34% 01-08-14-703013 Roadway - Construction 703,000.00 1,079.93 3,549,233.40 159,842.0816 95.50% 01-08-14-703030 Roadway - Equipment Rental (100,000.00) 0.00 (100,000.00) 0.00 100.00% 01-08-14-785084 Roadway - Materials & Supplies 576,700.00 207,075.09 591,450.00 246,548.64 58.31% 01-08-14-799995 Roadway - Spring Flooding 80,000.00 61,633.99 0.00 0.00 0.00% 01-08-14-799998 Roadway - Capital Expenditure 72,500.00 38,742.07 320,000.00 42,452.2017 86.73% 01-08-14-799999 Roadway - Capital Reserve 473,386.00 473,386.00 402,231.00 0.00 100.00% Total Roadway Expenditures 2,921,636.00 1,421,624.47 5,861,999.40 1,068,350.77 81.77%

Street Lights Expenditures 01-08-15-703515 Street Lights - Energy Charges 22,500.00 10,643.70 22,500.00 11,291.94 49.81% 01-08-15-703519 Street Lights - Servicing Costs 13,000.00 7,759.51 15,000.00 3,344.47 77.70% 01-08-15-799998 Street Lights - Capital 7,500.00 0.00 7,500.00 0.00 100.00% Total Street Lights Expenditures 43,000.00 18,403.21 45,000.00 14,636.41 67.47% Total Transportation Expenditures 2,964,636.00 1,440,027.68 5,906,999.40 1,082,987.18 81.67%

Municipal Properties Expenditures Administration Expenditures 01-09-00-701085 Municipal Properties - Misc. 500.00 0.00 500.00 0.00 100.00% Total Administration Expenditures 500.00 0.00 500.00 0.00 100.00% Total Municipal Properties Expenditures 500.00 0.00 500.00 0.00 100.00%

Environment Expenditures Waste Disposal Expenditures 01-12-17-701015 Waste Disposal - Salaries 85,000.00 43,437.92 86,000.00 48,414.87 43.70% 01-12-17-701020 Waste Disposal - Benefits & 9,000.00 6,269.76 12,000.00 7,638.26 36.35% 01-12-17-701022 Waste Disposal - Insurance 250.00 144.99 250.00 160.00 36.00% 01-12-17-701023 Waste Disposal - W.S.I.B. 2,800.00 1,291.64 2,800.00 1,291.28 53.88% 01-12-17-701085 Waste Disposal - Misc. Expense 200.00 191.42 200.00 0.00 100.00% 01-12-17-702055 Waste Disposal - Utilities 2,500.00 937.84 1,500.00 1,458.89 2.74% 01-12-17-703031 Waste D -Equipment Rental (from 30,000.00 0.00 33,000.00 0.00 100.00%

15 Dog tags purchased

16 Expenditures related to Paugh Lake Road construction, and Wiltom Drive engineering

17 Expenditures include Thermoplastic Crosswalks, 5 Ton Dump Trailer, Kubota Side x Side and Water Tank, Roads Needs Study balance

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Township Of Madawaska Valley Statement of Revenue and Expenditures Page 7 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-12-17-704009 Waste Disposal - HHWD Expense 33,000.00 13,269.96 33,000.00 409.52 98.76% 01-12-17-704012 Waste Disposal - PLC 175.00 212.95 500.00 170.95 65.81% 01-12-17-704014 Waste Disposal - Educational 2,000.00 518.53 2,000.00 708.76 64.56% 01-12-17-704015 Waste Disposal - Studies & 55,000.00 22,743.36 50,000.00 33,187.75 33.62% 01-12-17-704016 Waste Disposal - Bark Lake 1,000.00 1,628.16 2,000.00 0.00 100.00% 01-12-17-704018 Waste Disposal - Site Compliance 5,200.00 2,422.07 10,000.00 3,659.73 63.40% 01-12-17-704025 Waste Disposal - Recycling Material 6,500.00 3,377.03 6,500.00 16,014.7218 (146.38%) 01-12-17-704027 Waste Disposal - Recycling Contract 5,500.00 3,663.36 7,500.00 2,340.48 68.79% 01-12-17-704028 Waste Disposal - OVWR Tipping 42,000.00 16,106.85 42,000.00 2,721.00 93.52% 01-12-17-704030 Waste Disposal - Garbage Bags 3,500.00 3,471.95 3,500.00 3,492.40 0.22% 01-12-17-704031 Waste Disposal - C & D Grinding 22,000.00 0.00 25,000.00 0.00 100.00% 01-12-17-704033 Waste Disposal - Composter 6,000.00 4,764.30 6,000.00 7,713.41 (28.56%) 01-12-17-704034 Waste Disposal - Site Closure 18,900.00 0.00 1,000.00 0.00 100.00% 01-12-17-704075 Waste Disposal - WDO Expense 2,000.00 2,187.84 2,200.00 0.00 100.00% 01-12-17-785084 Waste Disposal - Materials & 5,200.00 1,068.66 5,000.00 4,520.63 9.59% 01-12-17-799996 Waste Disposal - Equipment 9,000.00 3,031.81 11,000.00 4,935.36 55.13% 01-12-17-799999 Waste Disposal - Capital Reserve 61,846.00 61,846.00 61,846.00 0.00 100.00% Total Waste Disposal Expenditures 408,571.00 192,586.40 404,796.00 138,838.01 65.70% Total Environment Expenditures 408,571.00 192,586.40 404,796.00 138,838.01 65.70%

Culture & Recreation Expenditures Library Services Expenditures 01-20-25-701015 Library - Salaries 50.00 149.25 150.00 23.57 84.29% 01-20-25-701020 Library - Benefits & E.H.T. 10.00 15.28 15.00 2.41 83.93% 01-20-25-701023 Library - W.S.I.B. 8.00 4.40 5.00 0.63 87.40% 01-20-25-701085 Library - Misc. Expense 800.00 (115.54) 300.00 242.90 19.03% 01-20-25-706512 Library - Transfers and Grants 150,571.00 150,571.00 152,199.00 115,199.00 24.31% 01-20-25-799991 Library - Grant Expense 0.00 37,000.0019 0.00% 01-20-25-799998 Library - Capital Expenditure 1,073.00 51.84 3,500.00 0.00 100.00% Total Library Services Expenditures 152,512.00 150,676.23 156,169.00 152,468.51 2.37% Total Culture & Recreation Expenditures 152,512.00 150,676.23 156,169.00 152,468.51 2.37%

Planning & Development Expenditures Administration Expenditures 01-24-00-707208 P & D - 911 Expenditure 1,000.00 361.09 1,000.00 278.00 72.20% Total Administration Expenditures 1,000.00 361.09 1,000.00 278.00 72.20%

Planning and Zoning Expenditures 01-24-32-701015 Planning & Zoning - Salaries 58,000.00 29,937.23 58,000.00 36,541.46 37.00% 01-24-32-701020 Planning & Zoning - Benefits & 9,500.00 4,978.62 9,500.00 5,880.01 38.11% 01-24-32-701023 Planning & Zoning - W.S.I.B. 1,870.00 880.56 1,870.00 971.38 48.05% 01-24-32-707009 Planning & Zoning - Consultant 35,000.00 15,118.06 35,000.00 21,602.97 38.28% 01-24-32-785084 Planning & Zoning - Materials & 5,150.00 5,215.20 1,400.00 391.66 72.02% Total Planning and Zoning Expenditures 109,520.00 56,129.67 105,770.00 65,387.48 38.18%

Economic Development Expenditures 01-24-33-701015 Economic Development - Salaries 30,000.00 14,242.58 30,000.00 15,028.94 49.90%

18 Requires attention and review of Operations Manager, potential coding error with OVWR Tipping Fees line

19 Coding error, belongs to Transfers & Grants line

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Township Of Madawaska Valley Statement of Revenue and Expenditures Page 8 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-24-33-701018 Economic Development - Mileage 250.00 105.82 100.00 11.98 88.02% 01-24-33-701020 Economic Development - Benefits 4,750.00 2,928.81 5,700.00 3,139.45 44.92% 01-24-33-701023 Economic Development - WSIB 850.00 419.19 850.00 399.60 52.99% 01-24-33-701028 Economic Development - Staff Training 500.00 40.00 60.00 0.00 100.00% 01-24-33-701029 Economic Dev. -Convention & Seminars 1,500.00 858.00 1,000.00 0.00 100.00% 01-24-33-701030 Economic Development - Membership 500.00 279.84 450.00 381.60 15.20% 01-24-33-701045 Economic Development - Road Signs 1,500.00 150.00 1,500.00 304.00 79.73% 01-24-33-701048 Economic Development – Website Exp 350.00 0.00 150.00 390.3220 (160.21%) 01-24-33-701065 Economic Development - Advertising 3,000.00 2,391.36 5,000.00 1,765.97 64.68% 01-24-33-701073 Economic Development – Highway Banner 1,000.00 508.80 750.00 0.00 100.00% 01-24-33-701075 Economic Development - New Initiative 8,000.00 2,793.60 8,000.00 2,151.94 73.10% 01-24-33-701077 Economic Development - Dr. Recruitment 28,000.00 0.00 0.00 0.00 0.00% 01-24-33-780080 Economic Development - Grant Exp 41,293.00 17,566.32 33,726.00 24,483.4621 27.40% 01-24-33-780090 Economic Development - Beautification 5,400.00 1,882.98 5,740.00 4,554.06 20.66% 01-24-33-785084 Economic Development – Materials & Supp 50.00 0.00 0.00 0.00 0.00% 01-24-33-799996 Eco Dev- Equipment Purchase 13,500.00 0.00 3,750.00 1,969.0422 47.49% 01-24-33-799998 Economic Development - Capital 10,000.00 0.00 100.00% Total Economic Development Expenditures 140,443.00 44,167.30 106,776.00 54,580.36 48.88% Total Planning & Development Expenditures 250,963.00 100,658.06 213,546.00 120,245.84 43.69%

Emergency Preparedness Expense Expenditures Administration Expenditures 01-26-00-701015 Emergency Prep - Salaries 1,500.00 11,454.77 (663.65%) 01-26-00-701018 Emergency Prep - Mileage 200.00 14.12 400.00 316.76 20.81% 01-26-00-701020 Emergency Prep - Benefits & 175.00 1,386.18 (692.10%) 01-26-00-701023 Emergency Prep- W.S.I.B. 50.00 304.37 (508.74%) 01-26-00-701028 Emergency Prep -Training 1,000.00 0.00 1,000.00 472.31 52.77% 01-26-00-701085 Emergency Prep - Misc. 0.00 15,528.1123 0.00% 01-26-00-702053 Emergency Prep -Public Ed 400.00 45.58 400.00 0.00 100.00% 01-26-00-799998 Emergency Prep - Capital 20,000.00 0.00 100.00% 01-26-00-799999 Emergency Prep - Reserve 12,500.00 12,500.00 12,500.00 0.00 100.00% Total Administration Expenditures 14,100.00 12,559.70 36,025.00 29,462.50 18.22% Total Emergency Preparedness Expense 14,100.00 12,559.70 36,025.00 29,462.50 18.22%

Parks & Recreation Expenditures Parks and Recreation Expenditures 01-28-35-701015 P/R - Salaries 36,603.00 21,834.57 42,000.00 22,543.26 46.33% 01-28-35-701018 P/R - Mileage 600.00 134.57 300.00 92.98 69.01% 01-28-35-701020 P/R - Benefits & E.H.T. 5,900.00 4,446.51 8,200.00 4,709.19 42.57% 01-28-35-701022 P/R - Insurance 7,500.00 6,754.41 9,400.00 6,682.00 28.91% 01-28-35-701023 P/R - W.S.I.B. 1,200.00 642.55 1,197.00 599.55 49.91% 01-28-35-701028 P/R - Staff Training 500.00 300.00 500.00 0.00 100.00% 01-28-35-701029 P/R - Convention & Seminar 2,200.00 1,057.29 2,000.00 1,080.14 45.99% 01-28-35-701033 P/R - Legal Costs 500.00 0.00 500.00 0.00 100.00% 01-28-35-701037 P/R - Telephone 620.00 221.50 400.00 483.90 (20.98%) 01-28-35-701047 P/R - Printing, Advertising & 4,500.00 1,179.29 1,700.00 465.97 72.59% 01-28-35-780080 P/R - Grant Expenses 4,600.00 4,277.67 0.00 0.00 0.00%

20 Web Domain Name renewals

21 Main Street Revitalization Funding expenditures

22 Barry’s Bay Signs refurbishment

23 Covid-19 related expenditures

Statement of Revenue and Expenditures Ending July 31, 2020 Page 70 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 9 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-28-35-785084 P/R - Materials & Supplies 160.00 153.86 500.00 16.76 96.65% 01-28-35-799996 P/R - Equipment Purchase/Other 0.00 154.88 1,000.00 0.00 100.00% 01-28-35-799999 P/R - Capital Reserve 6,000.00 6,000.13 6,000.00 0.00 100.00% Total Parks and Recreation Expenditures 70,883.00 47,157.23 73,697.00 36,673.75 50.24%

Paul J Yakabuski Community Centre Expenditures 01-28-36-701015 PJY - Salaries 110,000.00 57,493.63 145,000.00 76,241.66 47.42% 01-28-36-701020 PJY - Benefits & E.H.T. 13,000.00 7,519.62 19,000.00 9,961.40 47.57% 01-28-36-701022 PJY - Insurance 12,000.00 7,481.16 13,000.00 8,136.00 37.42% 01-28-36-701023 PJY - W.S.I.B. 3,520.00 1,709.30 4,560.00 2,035.54 55.36% 01-28-36-701028 PJY - Staff Training 300.00 77.58 2,000.00 0.00 100.00% 01-28-36-701037 PJY - Telephone 2,600.00 1,756.00 3,100.00 1,791.57 42.21% 01-28-36-701047 PJY - Office Supplies 150.00 179.94 1,000.00 1,135.05 (13.51%) 01-28-36-701065 PJY - Advertising Costs 500.00 331.67 1,000.00 293.63 70.64% 01-28-36-701085 PJY - Misc. Expense 0.00 42.70 0.00 15.75 0.00% 01-28-36-702054 PJY - Misc. Building Expense 16,600.00 9,428.98 20,000.00 8,537.28 57.31% 01-28-36-703030 PJY - Equipment Rental 5,900.00 2,797.90 5,400.00 2,664.06 50.67% 01-28-36-782136 PJY - Zamboni Maint & Expense 2,500.00 2,510.52 4,000.00 1,101.81 72.45% 01-28-36-782138 PJY - Zamboni Fuel Costs 4,400.00 2,315.36 4,400.00 857.29 80.52% 01-28-36-782140 PJY - Ice Plant & Compressor 15,000.00 12,222.99 15,000.00 1,210.59 91.93% 01-28-36-782142 PJY - Arena Cleaning Supplies 3,800.00 2,487.23 4,200.00 2,685.69 36.06% 01-28-36-782144 PJY - Elevator Expense 1,350.00 858.47 1,300.00 969.10 25.45% 01-28-36-782146 PJY - Outdoor Rink Expense 100.00 152.62 1,000.00 409.90 59.01% 01-28-36-782148 PJY - Building Hydro 115,000.00 50,288.30 105,500.00 49,657.34 52.93% 01-28-36-782152 PJY - Water & Wastewater 17,000.00 6,738.01 15,000.00 10,810.55 27.93% 01-28-36-782154 PJY - Propane & Fuel Costs 5,300.00 1,664.87 4,200.00 1,884.99 55.12% 01-28-36-782158 PJY - Canteen Expense 200.00 0.00 0.00 0.00 0.00% 01-28-36-782170 PJY - Ballfield Hydro 530.00 202.95 530.00 166.85 68.52% 01-28-36-782172 PJY - Ballfield Maintenance 650.00 321.65 1,000.00 45.79 95.42% 01-28-36-799800 PJY - Liquor & Beer Purchases 4,000.00 (365.64) 2,800.00 (208.80)24 107.46% 01-28-36-799803 PJY - Mix & Other Bar Purchases 2,450.00 1,044.79 1,000.00 697.89 30.21% 01-28-36-799806 PJY - Bar Security & Wages 2,375.00 155.00 500.00 0.00 100.00% 01-28-36-799996 PJY - Equipment Purchase/Other 12,011.00 11,164.06 31,300.00 31,913.3925 (1.96%) 01-28-36-799998 PJY - Capital Expenditure 53,616.00 7,784.64 85,000.0026 0.00 100.00% 01-28-36-799999 PJY - Capital Reserve 20,000.00 20,000.00 66,500.00 0.00 100.00% Total Paul J Yakabuski Community Centre 424,852.00 208,364.30 557,290.00 213,014.32 61.78%

Combermere Community Centre Expenditures 01-28-37-701015 C.O.Hall - Salaries 20,000.00 14,734.89 25,000.00 10,048.61 59.81% 01-28-37-701018 C.O.Hall - Mileage 870.00 117.22 500.00 0.00 100.00% 01-28-37-701020 C.O.Hall- Benefits & E.H.T. 720.00 358.02 2,000.00 212.58 89.37% 01-28-37-701022 C.O.Hall- Insurance 4,200.00 3,550.23 6,273.00 3,827.00 38.99% 01-28-37-701023 C.O.Hall - W.S.I.B. 620.00 434.30 715.00 270.28 62.20% 01-28-37-701039 C.O.Hall- Hydro 3,000.00 1,289.70 3,200.00 1,030.55 67.80% 01-28-37-701047 C.O. Hall- Advertising & Office 500.00 0.00 200.00 0.00 100.00% 01-28-37-701052 C.O.Hall - Drinking Water Testing 400.00 23.40 200.00 0.00 100.00% 01-28-37-703031 C.O.Hall -Equipment Rental (from 1,750.00 0.00 1,000.00 0.00 100.00% 01-28-37-782136 C.O.Hall - Zamboni Maint & 200.00 50.86 200.00 235.00 (17.50%) 01-28-37-782150 C.O.Hall - Building Maintenance 6,250.00 1,069.40 5,250.00 4,991.38 95.07%

24 Previous year rebate received from The Beer Store

25 Expenses for Rotating Sign, Tables, TSSA Compliance

26 Engineering not completed

Statement of Revenue and Expenditures Ending July 31, 2020 Page 71 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 10 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-28-37-782352 C.O.Hall - Telephone 1,200.00 600.83 2,400.00 579.65 75.85% 01-28-37-782354 C.O.Hall - Heat 5,000.00 2,798.94 4,500.00 2,355.85 47.65% 01-28-37-782356 C.O.Hall - Supplies 0.00 0.00 0.00 564.5227 0.00% 01-28-37-782364 C.O.Hall - Outdoor Rink Supplies 1,950.00 516.61 2,200.00 1,535.35 30.21% 01-28-37-782368 C.O.Hall - Outdoor Rink Utilites 3,600.00 2,199.22 3,500.00 1,545.92 55.83% 01-28-37-785084 C.O.Hall - Materials & Supplies 0.00 16.27 0.00 0.00 0.00% 01-28-37-799800 C.O.Hall - Liquor & Beer 850.00 0.00 200.00 0.00 100.00% 01-28-37-799803 C.O.Hall - Mix & Other Bar 175.00 0.00 50.00 0.00 0.00% 01-28-37-799806 C.O.Hall - Bar Security & Wages 0.00 0.00 100.00 0.00 100.00% 01-28-37-799996 CO.Hall -Equipment 7,400.00 154.88 7,500.00 4,005.00 46.60% 01-28-37-799999 C.O.Hall - Capital Reserve 6,000.00 6,000.00 6,000.00 0.00 100.00% Total Combermere Community Centre Expenditures 64,685.00 33,914.77 70,988.00 31,201.69 56.05%

Railway Station Expenditures 01-28-38-701015 Railway Stn - Salaries 22,500.00 5,489.46 19,000.00 5,661.85 70.20% 01-28-38-701018 Railway Stn - Mileage 0.00 126.30 200.00 0.00 100.00% 01-28-38-701020 Railway Stn - Benefits & E.H.T. 726.00 146.87 450.00 130.64 70.97% 01-28-38-701023 Railway Stn - W.S.I.B. 800.00 173.59 550.00 155.43 71.74% 01-28-38-701027 Railway Stn - Bank Charges & 0.00 35.09 0.00 0.00 0.00% 01-28-38-701035 Railway Stn - Building 3,200.00 1,844.25 5,000.00 2,856.42 42.87% 01-28-38-701037 Railway Stn - Telephone 2,200.00 1,033.29 1,800.00 1,459.82 18.90% 01-28-38-701039 Railway Stn - Hydro 1,250.00 456.66 1,250.00 428.89 65.69% 01-28-38-701041 Railway Stn - Heat 1,820.00 1,150.30 1,800.00 873.90 51.45% 01-28-38-701065 Railway Stn - Advertising Costs 300.00 148.16 300.00 53.42 82.19% 01-28-38-701085 Railway Stn - Misc. Expense 0.00 16.22 0.00 0.00 0.00% 01-28-38-703031 Railway Stn - Equip. Rental (from 475.00 0.00 50.00 0.00 100.00% 01-28-38-782152 Railway Stn - Water & Wastewater 1,000.00 2,837.12 1,500.00 286.50 80.90% 01-28-38-782593 Railway Stn - Railway Museum 630.00 96.04 1,000.00 539.32 46.07% 01-28-38-785084 Railway Stn - Materials & Supplies 0.00 384.55 0.00 0.00 0.00% 01-28-38-799996 Railway Stn - Equipment 7,250.00 4,210.60 5,860.00 3,199.77 45.40% 01-28-38-799998 Railway Stn - Capital Expenditure 35,000.00 990.59 53,000.00 2,035.2028 96.16% 01-28-38-799999 Railway Stn - Capital Reserve 6,000.00 6,000.00 16,000.00 0.00 100.00% Total Railway Station Expenditures 83,151.00 25,139.09 107,760.00 17,681.16 83.59%

Lakeshore Tennis Expenditures 01-28-40-701015 Lakeshore Tennis - Salaries 220.00 0.00 100.00 3,051.81 (2951.81%) 01-28-40-701020 Lakeshore Tennis - Benefits & 10.00 0.00 20.00 62.02 (210.10%) 01-28-40-701023 Lakeshore Tennis - W.S.I.B. 10.00 0.00 10.00 85.05 (750.50%) 01-28-40-701085 Lakeshore Tennis - Misc. Expense 500.00 249.21 400.00 871.22 (117.81%) 01-28-40-702055 Lakeshore Tennis - Utilities 450.00 163.21 360.00 159.78 55.62% 01-28-40-799999 Lakeshore Tennis - Capital 1,000.00 1,000.00 1,000.00 0.00 100.00% Total Lakeshore Tennis Expenditures 2,190.00 1,412.42 1,890.00 4,229.88 (123.80%)

Parks & Assorted Facilities Expenditures 01-28-41-701015 Parks - Salaries 32,000.00 29,186.83 54,000.00 23,044.34 57.33% 01-28-41-701018 Parks - Mileage 500.00 0.00 0.00 0.00 0.00% 01-28-41-701020 Parks - Benefits & E.H.T. 3,000.00 2,407.36 5,500.00 1,741.10 68.34% 01-28-41-701023 Parks - W.S.I.B. 1,024.00 862.37 1,560.00 616.11 60.51% 01-28-41-701043 Parks - Transfer to Water for 750.00 0.00 750.00 0.00 100.00%

27 Coding error – belongs with Heat & Hydro expense lines

28 Capital programs on hold – Siding & Structural Evaluation – awaiting response on grant application

Statement of Revenue and Expenditures Ending July 31, 2020 Page 72 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 11 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-28-41-703031 Parks - Equipment Rental (from 13,100.00 101.76 15,500.00 0.00 100.00% 01-28-41-780080 Parks - Grant Expense 6,383.00 712.63 1,805.00 0.0029 100.00% 01-28-41-783075 Parks - Lakeshore Park Expense 3,000.00 987.33 3,000.00 807.60 73.08% 01-28-41-783076 Kamaniskeg Lake Roadside Park 1,100.00 0.00 1,200.00 0.00 100.00% 01-28-41-783077 Parks - Mayflower Park Expense 1,000.00 155.49 2,000.00 46.34 97.68% 01-28-41-783085 Parks - Train & Water Tower 400.00 189.31 400.00 518.7730 (29.69%) 01-28-41-783155 Parks - Barry's Bay Wharf 100.00 212.59 1,000.00 580.57 41.94% 01-28-41-783163 Parks - Combermere Wharf 1,200.00 441.90 1,000.00 1,147.8231 (14.78%) 01-28-41-783165 Parks - Mission House Expense 100.00 714.73 400.00 122.27 69.43% 01-28-41-783170 Parks - Combermere Craft Cabin 2,350.00 901.33 1,000.00 151.97 84.80% 01-28-41-783175 Parks - CO Seniors Centre Expense 400.00 1,401.58 1,700.00 1,108.59 34.79% 01-28-41-783182 Parks - Combermere Rectory 680.00 286.43 600.00 262.38 56.27% 01-28-41-783185 Parks - Wilno Rink 5,000.00 5,000.00 5,000.00 5,000.00 0.00% 01-28-41-783186 Parks - Zurakowski Park Expense 475.00 215.50 475.00 219.00 53.89% 01-28-41-783190 Parks - Trail Expense 23,000.00 0.00 10,000.00 0.00 100.00% 01-28-41-785084 Parks - Materials & Supplies 3,000.00 544.30 1,500.00 1,050.18 29.99% 01-28-41-799996 Parks - Equipment 1,500.00 62.34 0.00 0.00 0.00% 01-28-41-799998 Parks - Capital Expenditure 25,000.00 0.00 20,000.0032 126.59 99.37% 01-28-41-799999 Parks - Capital Reserve 5,000.00 5,000.00 5,000.00 0.00 100.00% Total Parks & Assorted Facilities Expenditures 130,062.00 49,383.78 133,390.00 36,543.63 72.60% Total Parks & Recreation Expenditures 775,823.00 365,371.59 945,015.00 339,344.43 64.09%

County Expenditures Administration Expenditures 01-40-00-708010 County Levy 0.00 1,406,746.24 0.00 1,446,945.00 0.00% Total Administration Expenditures 0.00 1,406,746.24 0.00 1,446,945.00 0.00% Total County Expenditures 0.00 1,406,746.24 0.00 1,446,945.00 0.00%

School Board Expenditures Administration Expenditures 01-44-00-709007 Public School - Requisition 0.00 484,496.59 0.00 215,860.8233 0.00% 01-44-00-709009 French Public School Requisition 0.00 5,174.11 0.00 0.00 0.00% 01-44-00-709011 Separate School Requisition 0.00 245,189.58 0.00 108,551.68 0.00% 01-44-00-709013 French Separate School 0.00 11,095.20 0.00 3,268.41 0.00% Total Administration Expenditures 0.00 745,955.48 0.00 327,680.91 0.00% Total School Board Expenditures 0.00 745,955.48 0.00 327,680.91 0.00%

Curbside Pickup Expenditures Administration Expenditures 01-52-00-701015 Curbside Pickup - Salaries 75,500.00 43,783.18 81,000.00 55,162.22 31.90% 01-52-00-701017 Curbside Pickup - Administration 1,973.00 0.00 2,100.00 0.00 100.00% 01-52-00-701020 Curbside Pickup - Benefits & 7,580.00 4,423.06 8,250.00 5,624.80 31.82% 01-52-00-701023 Curbside Pickup - W.S.I.B. 2,378.00 1,289.36 2,378.00 1,468.42 38.25% 01-52-00-703031 Curbside -Equipment Rental from 50,000.00 0.00 65,000.00 0.00 100.00% 01-52-00-704025 Curbside Pickup - Tipping Fees 13,500.00 5,788.80 15,000.00 4,343.40 71.04% 01-52-00-785084 Curbside Pickup - Materials & 2,500.00 1,350.08 3,050.00 514.16 83.14%

29 Natural Play Spaces Grant

30 Pump for the pond expired and needed to be replaced

31 Coding error, transactions to be moved to Mainstreet Grant expense line

32 Playground Upgrade put on hold and Structural Assessments on hold – awaiting decisions on grant funding

33 Payment of June billing for all school boards has been delayed to September

Statement of Revenue and Expenditures Ending July 31, 2020 Page 73 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 12 Revised Budget For General Fund (01) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget % 01-52-00-799997 Curbside - Surplus/Deficit Transfer (1,043.75) 0.00 (11,995.50) 0.00 100.00% 01-52-00-799999 Curbside Pickup - Capital Reserve 30,000.00 30,000.00 30,000.00 0.00 100.00% Total Administration Expenditures 182,387.25 86,634.48 194,782.50 67,113.00 65.54% Total Curbside Pickup Expenditures 182,387.25 86,634.48 194,782.50 67,113.00 65.54%

Transfer Stations Expenditures Administration Expenditures 01-56-00-701015 Transfer Station - Salaries 43,000.00 24,975.39 44,000.00 26,510.11 39.75% 01-56-00-701017 Transfer Station - Administration 1,973.00 0.00 2,100.00 0.00 100.00% 01-56-00-701020 Transfer Station - Benefits & 3,600.00 1,985.01 3,700.00 1,998.20 45.99% 01-56-00-701023 Transfer Station - W.S.I.B. 1,270.00 739.84 1,270.00 708.79 44.19% 01-56-00-702055 Transfer Station - Utilities 620.00 1,018.12 1,275.00 262.68 79.40% 01-56-00-703031 Transfer -Equipment Rental from 11,050.00 0.00 13,500.00 0.00 100.00% 01-56-00-704025 Transfer Station - Recycling 9,000.00 4,740.07 13,000.00 4,771.80 63.29% 01-56-00-785084 Transfer Station - Materials & 2,100.00 716.90 1,000.00 489.86 51.01% 01-56-00-799997 Transfer Station - Surplus/Deficit (3,438.50) 0.00 (5,518.03) 0.00 100.00% 01-56-00-799999 Transfer Station - Capital Reserve 16,700.00 16,700.00 16,700.00 0.00 100.00% Total Administration Expenditures 85,874.50 50,875.33 91,026.97 34,741.44 61.83% Total Transfer Stations Expenditures 85,874.50 50,875.33 91,026.97 34,741.44 61.83%

Mad Valley Programming & Events Expenditures Administration Expenditures 01-60-00-783443 Mad Valley - Summer Camp 1,200.00 846.27 0.00 0.00 0.00% 01-60-00-783476 Mad Valley - Movie Expense 0.00 13.42 0.00 0.00 0.00% 01-60-00-783630 Mad Valley - Canada Day Expense 14,064.00 13,879.65 17,064.00 4,885.8234 71.37% 01-60-00-783650 Mad Valley - Community Xmas 11,500.00 15.29 13,000.00 0.00 100.00% Total Administration Expenditures 26,764.00 14,754.63 30,064.00 4,885.82 83.75% Total Mad Valley Programming & Events 26,764.00 14,754.63 30,064.00 4,885.82 83.75%

Barry's Bay Recreation Committee Expenditures Administration Expenditures 01-64-00-701015 Mad Valley - Swim Program - 14,000.00 6,597.29 16,000.00 0.00 100.00% 01-64-00-701020 Mad Valley - Swim Program - 275.00 125.80 320.00 0.00 100.00% 01-64-00-701023 Mad Valley - Swim Program - 425.00 203.19 475.00 0.00 100.00% 01-64-00-701028 Mad Valley - Staff Training 230.00 75.00 100.00 0.00 100.00% 01-64-00-785084 Mad Valley - Swim Program - 1,350.00 400.08 1,200.00 150.00 87.50% Total Administration Expenditures 16,280.00 7,401.36 18,095.00 150.00 99.17% Total Barry's Bay Recreation Committee 16,280.00 7,401.36 18,095.00 150.00 99.17% Total General Fund Expenditures 8,477,282.25 $ 6,719,054.47 $ 10,935,638.37 $ 5,074,309.64 $ 53.60%

General Fund Excess of Revenues Over Expenditures $ (3,971,760.73) $ 593,398.90 (4,005,247.98) $ 919,557.99 $ 122.96%

34 Deposit on fireworks purchase and Virtual Canada Day expenses

Statement of Revenue and Expenditures Ending July 31, 2020 Page 74 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 13 Revised Budget For Water System Fund (02) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %

Revenues Revenues Administration Revenues 02-00-00-681001 Water System - Transfer from 16,700.00 $ 16,700.00 $ 420,882.00 $ 0.00 $ 100.00% 02-00-00-681002 Water - Interest from Investments 1,700.00 0.00 1,700.00 0.00 100.00% 02-00-00-681007 Water System - Metered Billing 495,720.00 397,632.24 505,440.00 390,117.70 22.82% 02-00-00-681010 Water System - Debt Retirement 0.00 0.00 0.00 0.88 0.00% 02-00-00-681015 Water System - Late Payment 4,500.00 2,033.24 2,565.00 1,151.27 55.12% 02-00-00-681016 Water System - Meter Revenue 150.00 0.00 0.00 225.00 0.00% 02-00-00-681020 Water System - Swimming Pool 0.00 231.02 0.00% 02-00-00-681021 Water System - Miscellaneous 943.00 591.80 830.00 616.64 25.71% 02-00-00-681022 Water System - Transfer from 1,350.00 0.00 1,350.00 0.00 100.00% Total Administration Revenues 521,063.00 416,957.28 932,767.00 392,342.51 57.94% Total Revenues 521,063.00 416,957.28 932,767.00 392,342.51 57.94% Total Water System Fund Revenues 521,063.00 $ 416,957.28 $ 932,767.00 $ 392,342.51 $ 57.94%

Expenditures Water & Wastewater Expenditures Water System Expenditures 02-48-51-701015 Water System - Salaries 18,260.00 $ 315.28 $ 12,620.00 $ 651.02 $ 94.84% 02-48-51-701020 Water System - Benefits & E.H.T. 194.00 38.34 100.00 34.79 65.21% 02-48-51-701022 Water System - Insurance 705.00 611.55 1,000.00 655.77 34.42% 02-48-51-701023 Water System - W.S.I.B. 65.00 10.90 25.00 15.89 36.44% 02-48-51-701051 Water System - Computer 1,275.00 0.00 1,275.00 0.00 100.00% 02-48-51-701085 Water System - Misc. Expense 1,000.00 0.00 1,000.00 0.00 100.00% 02-48-51-702055 Water System - Utilities 49,200.00 26,659.27 47,500.00 35,462.50 25.34% 02-48-51-703030 Water System - Equipment Rental 1,250.00 0.00 250.00 0.00 100.00% 02-48-51-711030 Water System - Water Main 15,000.00 0.00 15,000.00 7,944.78 47.03% 02-48-51-711035 Water System - Meter Installation 1,000.00 51.90 500.00 0.00 100.00% 02-48-51-711036 Water System - OCWA Operation 244,644.00 113,205.06 246,635.00 143,870.23 41.67% 02-48-51-711037 Water System - OCWA Capital 10,000.00 2,367.14 15,000.00 0.00 100.00% 02-48-51-711040 Water System - Payment – In-Lieu 6,500.00 0.00 2,500.00 0.00 100.00% 02-48-51-711041 Water System - Frozen Pipe 1,200.00 292.05 350.00 0.00 100.00% 02-48-51-711042 Water System - OMEIFA/OSIEFA 96,130.00 48,064.75 96,130.00 48,064.75 50.00% 02-48-51-785084 Water System - Materials & 0.00 235.32 300.00 261.01 13.00% 02-48-51-799995 Water Syst - Transf. to Reserves- 1,700.00 0.00 1,700.00 0.00 100.00% 02-48-51-799998 Water System - Capital 16,700.00 5,616.13 420,882.00 2,740.63 99.35% 02-48-51-799999 Water System - Capital Reserve 56,240.00 56,240.00 70,000.00 0.00 100.00% Total Water System Expenditures 521,063.00 253,707.69 932,767.00 239,701.37 74.30% Total Water & Wastewater Expenditures 521,063.00 253,707.69 932,767.00 239,701.37 74.30% Total Water System Fund Expenditures 521,063.00 $ 253,707.69 $ 932,767.00 $ 239,701.37 $ 74.30% Water System Fund Excess of Revenues Over $ 0.00 $ 163,249.59 0.00 $ 152,641.14 $ 0.00%

Statement of Revenue and Expenditures Ending July 31, 2020 Page 75 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures Page 15 Revised Budget For Wastewater System Fund (03) For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %

Revenues Revenues Administration Revenues 03-00-00-681013 Wastewater - Federal Funding 2,820.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00% 03-00-00-681014 Wastewater System - Ontario 1,410.00 0.00 0.00 0.00 0.00% 03-00-00-681051 Wastewater System - Transfer 62,809.02 87,331.00 22,600.00 0.00 100.00% 03-00-00-681052 Wastewater - Interest from 2,300.00 0.00 2,300.00 0.00 100.00% 03-00-00-681058 Wastewater - Metered Billing 520,560.00 407,791.50 541,080.00 401,262.92 25.84% 03-00-00-681060 Wastewater - Debt Retirement 0.00 0.00 0.00 7.47 0.00% 03-00-00-681063 Wastewater - Late Payment 6,000.00 2,767.38 4,500.00 1,670.25 62.88% 03-00-00-681071 Wastewater - Plumbing Permits 100.00 0.00 0.00 0.00 0.00% Total Administration Revenues 595,999.02 497,889.88 570,480.00 402,940.64 29.37% Total Revenues 595,999.02 497,889.88 570,480.00 402,940.64 29.37% Total Wastewater System Fund Revenues 595,999.02 $ 497,889.88 $ 570,480.00 $ 402,940.64 $ 29.37%

Expenditures Water & Wastewater Expenditures Wastewater System Expenditures 03-48-52-701015 Wastewater - Salaries 17,490.00 $ 179.89 $ 12,310.00 $ 789.81 $ 93.58% 03-48-52-701020 Wastewater - Benefits & E.H.T. 175.00 21.62 48.00 46.27 3.60% 03-48-52-701022 Wastewater - Insurance 460.00 392.85 700.00 425.00 39.29% 03-48-52-701023 Wastewater - W.S.I.B. 80.00 6.00 20.00 19.57 2.15% 03-48-52-701051 Wastewater - Computer Supplies 1,275.00 0.00 1,275.00 0.00 100.00% 03-48-52-701085 Wastewater - Misc. Expense 900.00 0.00 100.00 0.00 100.00% 03-48-52-702055 Wastewater - Utilities 120,000.00 57,789.24 90,000.00 35,271.95 60.81% 03-48-52-703030 Wastewater - Equipment Rental 0.00 0.00 30.00 0.00 100.00% 03-48-52-711035 Wastewater - Meter Installation 0.00 51.90 0.00 0.00 0.00% 03-48-52-711036 Wastewater - OCWA Operation 301,706.00 167,585.92 306,309.00 178,680.18 41.67% 03-48-52-711037 Wastewater - Repair Contingency 6,830.00 2,462.59 10,000.00 0.00 100.00% 03-48-52-711040 Wastewater - Payment-In-Lieu 3,650.00 0.00 4,500.00 0.00 100.00% 03-48-52-711042 Wastewater - OMEIFA/OSIEFA 50,750.00 25,374.64 50,750.00 410.67 99.19% 03-48-52-711045 Wastewater - Plant Upgrade 19,000.00 899.05 19,000.00 3,127.24 83.54% 03-48-52-785084 Wastewater - Materials & Supplies 0.00 235.32 200.00 261.00 (30.50%) 03-48-52-799995 Wastewater -Transfer to Reserves- 2,300.00 0.00 2,300.00 0.00 100.00% 03-48-52-799998 Wastewater - Capital Expenditure 49,100.00 37,233.15 22,600.00 0.00 100.00% 03-48-52-799999 Wastewater - Capital Reserve 46,805.00 46,805.00 50,338.00 0.00 100.00% Total Wastewater System Expenditures 620,521.00 339,037.17 570,480.00 219,031.69 61.61% Total Water & Wastewater Expenditures 620,521.00 339,037.17 570,480.00 219,031.69 61.61% Total Wastewater System Fund Expenditures 620,521.00 $ 339,037.17 $ 570,480.00 $ 219,031.69 $ 61.61%

Wastewater System Fund Excess of Revenues Over $ (24,521.98) $ 158,852.71 0.00 $ 183,908.95 $ 0.00%

Statement of Revenue and Expenditures Ending July 31, 2020 Page 76 of 165 AGENDA ITEM #8.9

Township Of Madawaska Valley Statement of Revenue and Expenditures7/30/2020 2:55pm Page 16 Revised Budget

For the Fiscal Period 2020-7 Ending July 31, 2020

Previous YTD Previous YTD Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %

Total Revenues $ 5,622,583.54 $ 8,227,300.53 8,433,637.39 $ 6,789,150.78 $ 19.50% Total Expenditures $ 9,618,866.25 $ 7,311,799.33 12,438,885.37 $ 5,533,042.70 $ 55.52% Total Excess of Revenues Over Expenditures $ (3,996,282.71) $ 915,501.20 (4,005,247.98) $ 1,256,108.08 $ 131.36%

Statement of Revenue and Expenditures Ending July 31, 2020 Page 77 of 165 Page 78 of 165 AGENDA ITEM #8.10

Page 1 of 3

Municipal Report

Subject: Request for Bench at Cemetery Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk

RECOMMENDATION: THAT Council accept the donation of a bench for the Combermere Methodist Cemetery AND THAT Staff send a thank you letter to the family for the donation.

BACKGROUND INFORMATION: A request was received to allow for a cement bench to be erected at the Combermere Methodist Cemetery in memory of a loved one. This bench is not marking a grave it would be placed beside the tombstone.

I confirmed with Chris Hicks who is the caretaker of the cemetery, that the location proposed is at the end of the plot map and there are no adjacent plots planned for that area.

I have attached a picture of the bench showing it would not impede grass cutting with the proposed installation including a slab of cement level to the ground.

I have contacted Bereavement Ontario to clarify if the care & maintenance fees that apply to tombstones should also be applied for the bench. I have confirmed with them, and Campbells Monument concurs, that the care & maintenance fee cannot apply based on the criteria of the fund.

The bench would be purchased through Daly Funeral Home and measures 48 by 16 inches and it will be set on a granite in-ground pad measuring 50 by 20 inches (3 inches thick).

Approval of the installation of the bench would be viewed as a donation to the Combermere Methodist Cemetery.

FINANCIAL IMPACT: Staff recommend if Council approves the placement of the bench as proposed, that a letter of thanks be sent to the family and that the letter indicate, the municipality would not be

Request for Bench at Cemetery Page 79 of 165 AGENDA ITEM #8.10

Page 2 of 3

responsible to replace the bench in the event of vandalism or if the caretaker of the cemetery deems the bench a hazard due to deterioration.

ATTACHED: RPT Cemetery Attachment

Request for Bench at Cemetery Page 80 of 165 AGENDA ITEM #8.10

Page 3 of 3

Request for Bench at Cemetery Page 81 of 165 Page 82 of 165 AGENDA ITEM #8.11

Page 1 of 2

Municipal Report

Subject: Community Safety Well Being Plan Update Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk

BACKGROUND INFORMATION: A teleconference call was held on July 28, 2020, with Meara Sullivan the consultant, retained to draft the Community Safety Well Being Plan, and the CAO/Clerk for Madawaska Valley Township, the and CAO/ClerkTreasurer from South Algonquin and Brudenell Lyndoch Raglan and Deputy Treasurer for Killaloe Hagarty and Richards.

Twenty-Two (22) Service Provider Surveys have been returned from local stakeholders detailing vulnerable populations including responses from principals from 5 local schools. The Service Provider Surveys assist in determining gaps in services, groups at risk, involvement of schools, -risk and populations.high -Meara up withwill follow these agencies and organizations, asking if they have identified new gaps or concerns due to COVID that may not have been a consideration at the time of filling out the survey.

Meara will develop a public consultation survey to be available via survey monkey as well as a paper copy. The goal for availability for distribution would be early September.

The group has reached out to the Ministry for clarification re: deadline extension (later than January 2021) for submitting our plans but little guidance or new dates have been received at this time.

The committee will continue with public consultation and surveys and pursue collaborating with neighboring municipalities and regions where there is an overlap of services.

ALTERNATIVES: Next steps: • Due to COVID, Meara will revise the project timeline to change the completion date from January 2021 to July 1, 2021. • Meara will circulate a draft survey for review, revisions and to discuss options for distribution. • Next meeting date tentatively Thursday, September 10th, at 1:00 p.m.

Community Safety Well Being Plan Update Page 83 of 165 AGENDA ITEM #8.11

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• Holly will check on a survey monkey platform

Community Safety Well Being Plan Update Page 84 of 165 AGENDA ITEM #9.1

9 INTERNATIONALDRIV PEMBROKE,ON, CANADE K8AA 6W5 Cmtv 0, 613-735-7288 ‘ FAX:613-735-2081 Office of the 3; OLr}Tta{rLi6.LCaTna% www.countyofrenfrew.on.ca V COUnty Wa rde h Oar ;‘*%3".§f§’6%I 25:41’:daGm’ F:m5'z4;re.- H¢25Z»%¢Ir}«:,(2

June 26, 2020

Hon. Maryam Monsef Minister for Women and Gender Equality and Rural Economic Development House of Commons Ottawa, ON K1AOA6 Maryam.Monsef@par|.gc.ca

Dear Minister Monsef:

On behalf of the residents and businesses here in Renfrew County and as mayors and reeves of the municipalities that make up Renfrew County, we are writing to urge you and your government to support the Eastern Ontario Regional Network's (EORN) Gigabyte project proposal.

COVID-19 has laid bare huge disparities for our rural residents and businesses when it comes to access to broadband speeds that our urban neighbours enjoy. It is no longer acceptable for rural residents and businesses to continue to be disadvantaged by the lack of high-speed internet services. Asking rural customers to settle for the CRTC50/10standard is to once again ask them to accept a standard far lower than most urban Canadians currently enjoy.

Likewise, expecting our children to do their education through on-line programming when there isn't enough connectivity is not acceptable. Education is a pathway to our childrens’ future and we need to give them the same access to broadband speeds as their classmates in towns and cities across Canada. We need to fixthis situation and do so on an urgent basis.

EORN’sGigabyte project will fix this problem both for today and long into the future. It will require both Canada and Ontario to move beyond their current funding programs in terms of vision, investment and the speed required to solve this problem now and for the next generation. EORN’sproposal, which is highlighted in the attachment to this letter, relies upon both levels of government to commit approximately $200 million and a financial contribution from the Canada Infrastructure Bank that works with the EORN model. We believe this is exactly the type of project that the bank should support and without it the federal and provincial contributions would have to rise to between $400 million and $535 million.

EORN, as we are sure you know, has proven its capability to deliver large scale broadband projects quickly and efficiently. EORN can be counted on to execute the Gigabyte project and ensure public funds are used wisely. EORN’smodel is also one that can be replicated across the country.

Letter from the County of Renfrew to Minister for Women and Gender Equal... Page 85 of 165 AGENDA ITEM #9.1

Letter from the County of Renfrew to Minister for Women and Gender Equal... Page 86 of 165 AGENDA ITEM #9.1

Hon. Maryam Monsef

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Letter from the County of Renfrew to Minister for Women and Gender Equal... Page 87 of 165 Page 88 of 165 AGENDA ITEM #9.2

From: Craig Kelley Sent: July 30, 2020 12:47 PM To: Renfrew County Municipalities Subject: Broadband inquiry

All – We are working with a number of Telecom Service Providers (TSPs) on possible siting of future wireless (or other) broadband solutions (towers, other infrastructure). To aid our efforts, could you identify areas within your municipality that are in need of coverage. It would help if: i) You were willing to rent/provide access to municipal infrastructure for siting a tower (water tower, other property for line-of-sight) ii) The areas you refer to have a larger concentration of population; hopefully mostly year- round, but not a total consideration iii) There is support for broadband in that area, using wireless technology

We are considering how the County of Renfrew will work with the recent announcement of the ICON funding, and this information may assist us.

Thanks, Craig

Craig Kelley, CMO, Dipl.M.M., Ec.D. Director of Development and Property County of Renfrew 9 International Drive Pembroke, ON K8A 6W5 P: 613.735.3204, ext 436 / T: 1-800-273-0183 C: 613.633.8751 / F: 613.735.2081 E: [email protected] / W: www.countyofrenfrew.on.ca

Email from Craig Kelley, County of Renfrew - July 31, 2020 RE: Broadband... Page 89 of 165 Page 90 of 165 AGENDA ITEM #9.3

Ministry of Municipal Affairs Ministère des Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000

234-2020-2680 July 8, 2020

Dear Head of Council:

The COVID-19 outbreak has touched everyone in the province, creating personal and financial hardship, and resulting in losses far greater than anyone could have imagined. We are making steady progress in the safe reopening of the province, and we acknowledge and celebrate those who went above and beyond through this crisis.

I am writing to inform you that on July 8, 2020, our government introduced the COVID- 19 Economic Recovery Act, 2020, to help get Ontario back on track. Our proposed bill will address three critical needs Ontario faces: restarting jobs and development; strengthening communities; and creating opportunity for people.

Our government recognizes the key role that municipalities play in restarting the economy, and that their efficient functioning and economic sustainability is critical to Ontario’s future success. We are also continuing to negotiate with our federal partners to ensure communities across Ontario receive the urgent financial support they need. We know that municipalities require fair and flexible investment to protect front line services and help restart the economy.

This bill includes proposals that will enable municipal councils and local boards to meet electronically on a permanent basis and allow municipal councils to decide if they wish to have proxy voting for their members. Our government also proposes to finalize the community benefits charges framework; enhance the Minister of Municipal Affairs and Housing’s existing zoning order authority to provide more certainty when fast tracking the development of transit oriented communities; make it faster to update and harmonize the Building Code so that we can break down interprovincial trade barriers, and permanently establish the office of the Provincial Land and Development Facilitator to help solve complex land use issues. We are also working on optimizing provincial lands and other key provincial strategic development projects that will help facilitate economic recovery efforts.

My ministry will be hosting a technical information briefing on the proposed community benefits charges framework, including proposed changes to development charges and parkland dedication, so that municipal staff can gain a better understanding of the proposal. The technical briefing will take place in the near future and invitations from the Assistant Deputy Minister of Local Government and Planning Policy Division to municipal Chief Administrative Officers, Treasurers and Chief Planners will be forthcoming. .../2

Letter from the Ministry of Municipal Affairs and Housing - July 8, 2020... Page 91 of 165 AGENDA ITEM #9.3

Head of Council Page 2

In addition to initiatives that I have outlined above from my ministry, there are several other proposals included in our proposed legislation that will support your communities. Changes proposed will modernize our outdated environmental assessment framework, provide more local say on future landfill sites, and ensure strong environmental oversight, while supporting faster build-out of vital transport and transit infrastructure projects to support our economy. Municipally-run courts will be able to use technology to deliver services remotely and we are also moving to fill justice of the peace vacancies faster and more transparently.

We will be extending the validity period of unused marriage licences and protecting the province’s most vulnerable consumers who rely on payday loans, by proposing limits on related interest rates and fees.

Also proposed is the reduction of regulatory burdens on farming while preserving the environmental rules that will support this vital part of our economy. Businesses will be able to count on clear, focused and effective rules that do not compromise people’s health, safety or the environment through our changes that continue to focus on cutting red tape. At the same time, our changes will allow health and safety standards to be updated more quickly to ensure worker safety in a changing economy.

As the province continues to reopen and the economy recovers, it’s more critical than ever to position Ontario as a top-tier destination for investment, domestic growth, and job creation. A key measure to support this objective is the creation of a new investment attraction agency, Invest Ontario, that will promote the province as a key investment destination and work closely with regional partners to coordinate business development activities.

Our proposed changes will also help our communities respond in part to the challenges that this outbreak has brought to our education system. Changes proposed would allow school boards to select the best candidates for director of education for their respective communities. We will also reduce red tape that is preventing access to school for some First Nation students and by limiting unproductive suspensions for our very youngest students. Students with severe learning disabilities will have an opportunity to complete their studies in the upcoming school year and by broadening the mandates of TVO and TFO, our broadcasters will be able to support students’ learning needs better during these challenging times.

Through this proposed legislation, we will take the first step towards a strong restart and recovery. More information on our proposals can be found on the Legislative Assembly of Ontario’s website.

Our greatest challenges lie ahead of us, and we know we cannot overcome them alone. It’s time for everyone to play a role in rebuilding Ontario together. We will ensure no community or region is left behind. Every community must recover if all of Ontario is to grow and prosper again.

.../3

Letter from the Ministry of Municipal Affairs and Housing - July 8, 2020... Page 92 of 165 AGENDA ITEM #9.3

Head of Council Page 3

Municipalities are encouraged to continue to review our Government’s Emergency Information webpage at: Ontario.ca/alert. I thank you for your continued support and collaboration in these challenging times.

Sincerely,

Steve Clark Minister of Municipal Affairs and Housing

c: Chief Administrative Officers Municipal Clerks Kate Manson-Smith, Deputy Minister of Municipal Affairs and Housing Brian Rosborough, Executive Director, Association of Municipalities of Ontario

Letter from the Ministry of Municipal Affairs and Housing - July 8, 2020... Page 93 of 165 Page 94 of 165 AGENDA ITEM #9.4

ServiceOntario ServiceOntario

Office of the Registrar Bureau du registraire général de General l’état civil

P.O. Box 4600 C.P. 4600 189 Red River Road 189, Red River Road Thunder Bay ON P7B 6L8 Thunder Bay ON P7B 6L8

Toll free: 800 461-2156 Sans Frais: 800 461-2156 Telephone: 416 325-8305 Téléphone: 416 325-8305 TTY: 416 325-3408 ATS : 416 325-3408

To: Ontario Marriage Licence Issuers

From: Alexandra Schmidt Deputy Registrar General

Date: July 22, 2020

Re: Issuing Marriage Licences - Three-Month Validity Period; and Update on the Potential Changes to Marriage Solemnizers

Further to my memo dated March 25, 2020, regarding issuing marriage licences, I want to thank you for your patience as we work to address the needs of staff, stakeholders, and the public during the COVID-19 outbreak. The Ministry of Government and Consumer Services is aware that many couples have had to postpone their wedding after purchasing a marriage licence and has listened to the concerns raised regarding its three-month validity period. In response, we have consulted with the Association of Municipalities of Ontario (AMO), the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), and representatives from municipalities. We have made the following changes to assist couples in this situation. Amendments have been made to the Marriage Act to extend the three-month validity period for unused marriage licences purchased between December 1, 2019, and the termination date of the province-wide declaration of emergency made on March 17, 2020, where there has not been a change to critical information on the licence since the date it was issued. Such licences are valid from the date of issuance up to 24 months from the first day following the end of the province-wide emergency.

In the rare instances where couples may have lost or destroyed their unused marriage licence or critical information on the licence is no longer accurate (i.e., either of the applicants has changed their name since the licence was issued, the marital status of either of the applicants has changed), they will be required to obtain a replacement licence without having to pay the provincial fee ($75). Couples should only obtain a replacement licence within three months of their rescheduled wedding.

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Letter from Service Ontario - July 22, 2020 RE: Issuing Marriage Licence... Page 95 of 165 AGENDA ITEM #9.4

To further assist couples, municipalities, at their own discretion, are asked to consider waiving their own administrative fee when issuing a replacement marriage licence.

The Office of the Registrar General will provide municipalities with new licences for each licence that is replaced.

A process for issuing replacement licences has been developed and will be shared with municipalities separately. Information for couples who either purchased a licence that has expired or who may, in rare instances, require a replacement licence will be made available at ServiceOntario.ca/GettingMarried. I would encourage you to refer couples to the website for further details.

Update on the Potential Changes to Marriage Solemnizers In my memo of December 30, 2019, marriage licence issuers were informed that the Ministry of Government and Consumer Services was proposing amendments to the Marriage Act to expand authority for who may solemnize marriages in Ontario (Bill 161, Smarter and Stronger Justice Act, 2020). On July 8, 2020, the legislative amendments received Royal Assent and will come into force on October 9, 2020. These amendments will result in some minor changes to the marriage licence. As such, please continue to monitor your existing stock levels and adjust your orders for marriage licences accordingly. Details about the changes will be provided prior to October 9, 2020.

Thank you in advance for your continued cooperation. If you have any questions or require clarification regarding the above, please do not hesitate to contact our dedicated division registrar helpline at (807) 343-7431.

Sincerely,

Alexandra Schmidt Deputy Registrar General, Office of the Registrar General Director, Thunder Bay Production and Verification Services Branch

c. Jonathan Lebi, Ministry of Municipal Affairs and Housing Monika Turner, Association of Municipalities of Ontario Andy Koopmans, Association of Municipal Clerks and Treasurers of Ontario Ulli Watkiss, City of Toronto Allan Thompson, Rural Ontario Municipal Association

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Letter from Service Ontario - July 22, 2020 RE: Issuing Marriage Licence... Page 96 of 165 AGENDA ITEM #9.5

Ministry of the Attorney General Ministère du Procureur général

Court Services Division Division des services aux tribunaux Program Management Branch Direction de la gestion des programmes

McMurtry-Scott Building Édifice McMurtry-Scott 720 Bay Street, 2nd Floor 720, rue Bay, 2e étage Toronto ON M7A 2S9 Toronto ON M7A 2S9

Telephone: 416 327-1348 Téléphone : 416 327-1348 Fax: 416 326-3070 Télécopieur : 416 326-3070

Our Reference #: A-2020-180 July 23, 2020

Municipal Chief Administrative Officers:

The Ministry of the Attorney General is pleased to advise that on July 21, 2020, Bill 197, the COVID-19 Economic Recovery Act, 2020, received Royal Assent. As a result, the amendments to the Provincial Offences Act (POA) that come into force on Royal Assent are now in effect. These include:

• Allowing defendants to request a trial, in early resolution courts and in first attendance municipalities that administer parking, by mail or other electronic method permitted by the court house;

• Allowing defendants and prosecutors to conduct early resolution discussions remotely in all cases;

• Allowing any participant, including a clerk of the court, witness, judge, or justice of the peace, to attend any proceeding remotely by audio or video, unless the presiding judicial official orders otherwise;

• Allowing the judiciary to order in-person attendance where the interests of justice or a fair trial require it;

• Permitting provincial offences officers to seek search warrants remotely in all cases; and

• Allowing defendants to provide credible and trustworthy information upon applying for a re-opening without the need to attend court to have an affidavit commissioned.

Further technical consequential, complementary and housekeeping amendments will come into force on July 21, 2021.

These amendments will enable municipalities, in consultation with the judiciary, to make greater use of technology to deliver justice services remotely.

…/2

Letter from the Ministry of the Attorney General - July 23, 2020 RE: COV... Page 97 of 165 AGENDA ITEM #9.5

-2-

Thank you, again, for your invaluable support in helping the Ministry modernize the justice sector. The amendments to the POA enable transformational benefits for all Ontarians in every region of our province, making it easier, faster and more affordable to access justice no matter where people live.

Should you have any questions, please contact Wendy Chen, Acting Manager of the Ministry’s POA Unit, by email at [email protected].

Thank you,

Jaimie Lee A/Director, Program Management Branch Court Services Division

Letter from the Ministry of the Attorney General - July 23, 2020 RE: COV... Page 98 of 165 AGENDA ITEM #9.6

Ministry of the Solicitor General Ministère du Solliciteur général

Public Safety Division Division de la sécurité publique

25 Grosvenor St. 25 rue Grosvenor 12th Floor 12e étage Toronto ON M7A 2H3 Toronto ON M7A 2H3

Telephone: (416) 314-3377 Téléphone: (416) 314-3377 Facsimile: (416) 314-4037 Télécopieur: (416) 314-4037

July 24, 2020

MEMORANDUM TO: Municipal CAOs

SUBJECT: Proclamation of the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020

Thank you to all municipal enforcement personnel for your support to date in enforcing emergency orders under the provincial Emergency Management and Civil Protection Act (EMCPA) and helping to keep communities safe and healthy during these unprecedented times.

As you may be aware, on July 21, 2020, the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (“ROA”) received Royal Assent. The ROA has been proclaimed into force today, July 24, 2020, to coincide with the ending of the declared provincial emergency.

The ROA gives the Ontario government the necessary flexibility to address the ongoing risks and effects of the COVID-19 outbreak once the declared provincial emergency under the EMCPA ends. It provides that:

• Emergency orders in effect under the EMCPA as of July 24 are continued under the ROA for an initial 30 days. • The Lieutenant Governor in Council may further extend these orders under the ROA for up to 30 days at a time. • The Lieutenant Governor in Council may amend certain orders continued under the ROA if the amendment relates to: o Labour redeployment or workplace and management rules; o Closure of places and spaces or regulation of how businesses and establishments can be open to provide goods or services in a safe manner; o Compliance with public health advice; or, o Rules related to gatherings and organized public events.

The ROA does not allow new orders to be created. Furthermore, the ability to extend and amend orders under the ROA is limited to one year, unless extended by the

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Letter from the Ministry of the Solicitor General - July 24, 2020 RE: Pr... Page 99 of 165 AGENDA ITEM #9.6

legislature. The ROA mandates regular reporting by the government to the public and Legislative Assembly of Ontario to ensure oversight and transparency.

To review the legislation, you may visit: https://www.ontario.ca/laws/statute/20r17.

For further information including which orders have been continued under the ROA, who is designated to enforce orders continued under the ROA and offences and penalties, please review the attached set of supporting Questions and Answers for enforcement personnel.

I trust that this information is of assistance. Should enforcement personnel have any questions related to enforcement of orders continued under the ROA, they may reach out to [email protected]. Please note that this dedicated email address is only for enforcement personnel and should not be shared publicly.

Sincerely,

Richard Stubbings Assistant Deputy Minister Public Safety Division

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Letter from the Ministry of the Solicitor General - July 24, 2020 RE: Pr... Page 100 of 165 AGENDA ITEM #9.7

MUNICPAL RESOLUTIONS & INTENTIONS (complete to July 27, 2020)

The call for resolutions made it clear that the transition date preferred by Councils are not binding, and there was no guarantee that the process would be accepted by the Province.

Note that most resolutions were passed at Council, with two exceptions where staff had delegated authority to make that decision (City of Toronto and City of Ottawa). Most resolutions include provisions that indicate a desire to be transitioned earlier if possible.

Municipalities Seeking to Transition 2023

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Town of Aylmer (5) 2023 (no date specified) 2. City of Kawartha Lakes (4) 2023 (no date specified) 3. City of Sarnia (3) 2023 (no date specified) 4. City of Toronto (1) 2023 (no date specified) 5. Town of Greater Napanee (7) January 2023 (no date specified) 6. Township of Addington Highlands (9) January 1, 2023 7. Township of Algonquin Highlands (6) January 1, 2023 8. Township of Armour (8) January 1, 2023 9. Municipality of Bayham (7) January 1, 2023 10. Township of Beckwith (7) January 1, 2023 11. Township of Billings (8) January 1, 2023 12. Township of Bonnechere Valley (9) January 1, 2023 13. City of Brockville (5) January 1, 2023 14. Municipality of Callander (6) January 1, 2023 15. Town of Carleton Place (5) January 1, 2023 16. Township of Carlow Mayo (9) January 1, 2023 17. Township of Central Frontenac (9) January 1, 2023 18. Municipality of Central Elgin January 1, 2023 19. Municipality of Chatham-Kent (4) January 1, 2023 20. Town of Cochrane (6) January 1, 2023 21. Town of Deseronto (5) January 1, 2023 22. Township of Drummond North Elmsley (7) January 1, 2023 23. City of Dryden (6) January 1, 2023 24. Municipality of Dutton-Dunwich (7) January 1, 2023 25. Municipality of Dysart et al (9) January 1, 2023 26. Township of Edwardsburgh Cardinal (7) January 1, 2023 27. Township of Elizabethtown-Kitley (9) January 1, 2023

Municipalities Seeking Blue Box Transitions 2023 Page 101 of 165 AGENDA ITEM #9.7

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 28. Township of Front of Yonge (9) January 1, 2023 29. Town of Gananoque (5) January 1, 2023 30. City of Guelph (3) January 1, 2023 31. Municipality of Hastings Highlands (7) January 1, 2023 32. Hawkesbury Joint Recycling (7) January 1, 2023 33. Townships of Head, Clara & Maria (6) January 1, 2023 34. Town of Hearst (8) January 1, 2023 35. Municipality of Highlands East (8) January 1, 2023 36. Township of Horton (7) January 1, 2023 37. Municipality of Huron Shores (8) January 1, 2023 38. City of Kenora (6) January 1, 2023 39. City of London (1) January 1, 2023 40. Township of Malahide (7) January 1, 2023 41. Municipality of Mattice-Val Côté (8) January 1, 2023 42. Town of Mississippi Mills (7) January 1, 2023 43. Township of Montague (7) January 1, 2023 44. District of Muskoka (4) January 1, 2023 45. Township of Nairn and Hyman (6) January 1, 2023 46. Municipality of Neebing (7) January 1, 2023 47. Region of Niagara (2) January 1, 2023 48. City of North Bay (4) January 1, 2023 49. County of Northumberland (4) January 1, 2023 50. Township of O’Connor (8) January 1, 2023 51. Town of Parry Sound (5) January 1, 2023 52. Town of Prescott (5) January 1, 2023 53. Township of Prince (6) January 1, 2023 54. Municipality of Red Lake (8) January 1, 2023 55. Township of Russell (7) January 1, 2023 56. Township of Seguin (8) January 1, 2023 57. County of Simcoe (2) January 1, 2023 58. Township of Sioux Narrows-Nestor Falls (8) January 1, 2023 59. Town of Smiths Falls (5) January 1, 2023 60. Township of Southwold (7) January 1, 2023 61. Town of Spanish (6) January 1, 2023 62. Township of Strong (8) January 1, 2023 63. Village of Sundridge (5) January 1, 2023 64. City of Timmins (6) January 1, 2023

Municipalities Seeking Blue Box Transitions 2023 Page 102 of 165 AGENDA ITEM #9.7

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 65. Municipality of West Elgin (7) January 1, 2023 66. Municipal of West Grey (7) January 1, 2023 67. Township of Southgate (7) Between January 1, 2023 and June 30, 2023 68. City of St. Thomas (5) March 1, 2023 69. Township of Perry (7) March 2, 2023 70. City of Clarence-Rockland (7) March 13, 2023 71. City of Hamilton (1) April 1, 2023 72. Municipality of the Nation (7) April 1, 2023 73. City of Stratford (5) May 2023 (no date specified) 74. City of Owen Sound (5) May 31, 2023 75. Dufferin County (4) June 1, 2023 76. City of Ottawa (2) June 1, 2023 77. Township of Sables-Spanish (6) June 1, 2023 78. Township of Tarbutt & Tarbutt Additional (8) June 1, 2023 79. Township of Howick (7) June 30, 2023 80. Town of Plympton-Wyoming (7) June 30, 2023 81. Regional Municipality of Durham (2) July 1, 2023 82. Loyalist Township (7) July 1, 2023 83. St. Clair Township (7) July 1, 2023 84. City of Thunder Bay (3) July 1, 2023 85. County of Wellington (4) July 1, 2023 86. Town of Arnprior (5) July 29, 2023 87. Township of McNab/Braeside (7) July 29, 2023 88. Town of Renfrew (5) July 29, 2023 89. Township of Enniskillen (9) September 1, 2023 90. Town of Kirkland Lake (6) September 30, 2023 91. Municipality of Meaford (7) September 30, 2023 92. City of Sault Ste. Marie (3) September 30, 2023 93. Town of Deep River (7) October 1, 2023 94. County of Haldimand (7) October 16, 2023 95. City of Peterborough (3) *passed General November 1, 2023 Committee but waiting for Council approval* 96. County of Peterborough (4) November 1, 2023 97. Township of Carling (8) (by) December 31, 2023 98. Village of Burk’s Falls (9) December 31, 2023 99. Municipality of Casselman (5) December 31, 2023 100. Municipality of Magnetawan (8) December 31, 2023

Municipalities Seeking Blue Box Transitions 2023 Page 103 of 165 AGENDA ITEM #9.7

Municipalities Seeking to Transition in 2024

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Municipality of South Dundas (7) 2024 (no date specified) 2. Township of South Stormont (7) 2024 (no date specified) 3. Township of Faraday (9) January 1, 2024 4. Town of Hanover (5) January 1, 2024 5. Township of North Dundas (7) January 1, 2024 6. City of Orillia (5) January 1, 2024 7. Tay Valley Township (9) January 1, 2024 8. Township of Tudor and Cashel (9) January 1, 2024 9. Township of Rideau Lakes (7) March 1, 2024 10. Region of Waterloo (2) March 2, 2024 11. Bluewater Recycling Association (4) April 1, 2024 12. City of Cornwall (5) April 1, 2024 13. City of Barrie (3) May 1, 2024 14. Township of Augusta (9) June 1, 2024 15. Township of North Glengarry (7) July 1, 2024 16. Essex-Windsor Solid Waste Authority (2) August 28, 2024 17. Municipality of Powassan (6) September 16, 2024 18. County of Norfolk (4) September 28, 2024 19. Region of Peel (1) October 1, 2024 20. Town of Fort Frances (6) October 31, 2024 21. County of Brant (7) November 1, 2024 22. Town of Blind River (6) November 20, 2024 23. Township of Evanturel (6) December 31, 2024

Municipalities Seeking to Transition in 2025

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. County of Oxford (4) 2025 (no date specified) 2. Town of Central Manitoulin (6) January 1, 2025 3. City of Temiskaming Shores (6) January 1, 2025 4. Ottawa Valley Waste Recovery Centre (6) March 28, 2025 5. Region of Halton (1) April 1, 2025 6. Town of Perth (5) June 1, 2025 7. Quinte Waste Solutions (4) August 1, 2025

Municipalities Seeking Blue Box Transitions 2023 Page 104 of 165 AGENDA ITEM #9.7

Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 8. Municipality of Killarney (8) (by) October 31, 2025 9. Bruce Area Solid Waste Recycling) (4) December 31, 2025 10. Township of Brudenell, Lyndoch & Raglan (9) December 31, 2025 11. Township of Hilliard (8) December 31, 2025 12. Township of Madawaska Valley (9) December 31, 2025 13. Municipality of North Stormont (7) December 31, 2025 14. Municipality of Northern Bruce Peninsula (9) December 31, 2025 15. Tri-Neighbours Board of Management (6) December 31, 2025 16. Region of York (1) December 31, 2025 17. Township of Johnson December 31, 2025

Municipalities Seeking Blue Box Transitions 2023 Page 105 of 165 Page 106 of 165 AGENDA ITEM #9.8

Expression of Interest # 2020-09 Affordable Housing Concepts and Potential Development Opportunities

Date issued: July 7, 2020

Closing Date and Time: September 30, 2020 @ 1:00 p.m. EST

District of Nipissing Social Services Administration Board RE: Expressio... Page 107 of 165 AGENDA ITEM #9.8

Definitions

Closing Date: shall mean the date and time as set out in section 3.1 Proposal Submission and Closing Date.

Committee: means relevant staff representation of the DNSSAB/NDHC and such other persons as may be selected by the DNSSAB/NDHC to evaluate the Proposals.

DNSSAB: shall mean The District of Nipissing Social Services Administration Board.

DNSSAB Board: means the 12-member Board of the DNSSAB. The Board consists of 11 elected officials who represent various municipalities throughout the District of Nipissing and one representative who represents the district’s two unincorporated areas.

May/Should: used in this Expression of Interest (EOI) denote permissive (not mandatory).

Ministry: means the applicable Ontario Ministry.

Must/Shall/Will: used in the EOI denote imperative (mandatory), meaning proposals not satisfying imperative (mandatory) requirements will be deemed to be non-compliant and will not be considered for contract award.

NDHC: shall mean The Nipissing District Housing Corporation.

NDHC Board: means the board of the NDHC who represents various municipalities throughout the District of Nipissing and two unincorporated areas.

Proponent: shall mean a legal entity, being a person, partnership, firm, or corporation that submits a proposal in response to a formal EOI.

Submission: shall mean the response to this Expression of Interest in its entirety, inclusive of all schedules and any Addenda that may be issued by the DNSSAB/NDHC Boards.

Site Authority: shall mean the DNSSAB/NDHC designate specified with authority pertaining to the provision of Services.

1.0 Purpose and Goal

The District of Nipissing Social Services Administration Board (DNSSAB) and Nipissing District Housing Corporation (NDHC) are seeking expressions of interest regarding concepts and potential affordable housing development opportunities to increase the housing stock for low-income individuals and families within the Nipissing District.

2.0 Background

DNSSAB/NDHC is responsible for the administration and funding of an array of housing programs that assist with the current and future housing needs of residents in the Nipissing District. Of note, this includes providing supports to local Non-Profit Housing Providers, Housing Corporation, 2

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private landlords, and affordable housing proponents who operate rent-geared-to-income (RGI) and affordable housing units. NDHC is the largest Non-Profit housing provider in the district of Nipissing who provides and manages rent-geared-to-income and market rent housing units for singles, families, and senior citizens, as well as commercial units.

In 2019, the District of Nipissing Social Services Administration Board completed a review of its 10- year Housing and Homelessness Plan. The plan’s review involved consultation with stakeholders and community organizations that provide or are interested in housing and homelessness. The plan revealed gaps and needs across the housing continuum, including an increase in accessible and affordable housing.

Affordable Housing is defined as having rents for the project that are at or below 80% of CMHC Average Market Rent (AMR) at the time of occupancy. Affordable rent is determined by the actual rents paid by tenants excluding any rent supplements provided by the Service Manager. The current AMR values for the Nipissing District can be found below.

Bachelor 1 Bedroom 2 Bedroom 3 Bedroom AMR 80% AMR 80% AMR 80% AMR 80% $631 $505 $791 $633 $970 $776 $1,121 $897

Furthermore, there is currently a shortfall of approximately 250 rent-geared-to-income (RGI) units in the district. RGI is defined as financial assistance provided to eligible households to reduce the amount the household pays to occupy a social housing unit. RGI assistance in Ontario is currently based on 30% of a household’s gross monthly income, or a rent scale if the household is receiving social assistance.

3.0 Instruction to Proponents

3.1 EOI Submission and Closing Date Each Proponent shall submit one (1) electronic copy of their Submission by email to the following contact:

Dee Johnson Interim Contract / Purchasing Specialist District of Nipissing Social Services Administration Board [email protected]

The email should be clearly marked “EOI 2020-09” and include the Proponent’s name and return address.

The EOI submission shall be received on/or before 1:00 p.m. on Wednesday, September 30, 2020.

The Proponent shall assume full responsibility for the delivery of the completed EOI Submission. DNSSAB/NDHC accepts no responsibility for any loss or delay with respect to EOI Submission’s that are delivered to any email other than that specified.

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3.2 Enquiries/Addenda Questions shall be submitted in writing to the Contract/Purchasing Specialist no later than 5 calendar days prior to the Closing Date.

The Contract/Purchasing Specialist at his/her discretion or in consultation with DNSSAB/NDHC shall determine whether the query requires a response, and such responses will be made available to all registered Proponents by answers provided by email and/or issue of addenda – both of which will become part of the EOI.

No oral conversation will affect or modify the terms of this EOI or may be relied upon by the Proponent.

3.3 Influence No person, partnership, firm, company, corporation, or organization shall attempt in any way, directly or indirectly either in private or in public, to influence DNSSAB/NDHC’s consideration of the expressions of interest provided. Political or other letters of reference will not be accepted or considered as part of the review process.

The EOI Submission of any person, company, corporation, or organization that does attempt to influence the outcome of any DNSSAB/NDHC purchasing process will not be considered.

3.4 No Collusion No Proponent may discuss or communicate about, directly or indirectly, the preparation or content of its EOI Submission with any other Proponent or the agent or representative of any other Proponent or prospective Proponent. If DNSSAB/NDHC discovers there has been a breach at any time, DNSSAB/NDHC reserves the right to not consider the submitted information.

3.5 Conflict of Interest In its Submission, the Proponent must disclose to DNSSAB/NDHC any potential conflict of interest that might compromise the performance of the Services. If such conflict of interest does exist, the DNSSAB/NDHC may, at its sole discretion, refuse to consider the Submission.

The Proponent must also disclose whether it is aware of any DNSSAB/NDHC employee, or member of the DNSSAB/NDHC Board having a financial interest in the Proponent and the nature of that interest. If such an interest exists or arises, DNSSAB/NDHC may, at its discretion, refuse to consider the Submission. 3.6 Ownership and Disclosure of Proposal Documentation The documentation comprising any Submission submitted in response to the Expression of Interest, along with all correspondence, documentation, and information provided to the DNSSAB/NDHC by any Proponent in connection with or arising out of this EOI, once received by DNSSAB/NDHC:

3.6.1 shall become the property of DNSSAB/NDHC 3.6.2 shall become subject to the Municipal Freedom of Information and Protection of Privacy Act (“MFIPPA”), and may be released, pursuant to that Act.

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Because of MFIPPA, prospective Proponents are advised to identify in their Submission materials any scientific, technical, commercial, proprietary, or similar confidential information, the disclosure of which could cause them injury.

Submissions will be made available to members of the DNSSAB/NDHC Board provided that their requests have been made in accordance with the DNSSAB/NDHC’s procedure and may be released to members of the public pursuant to MFIPPA. 3.7 Omission The DNSSAB/NDHC reserves the right in its sole discretion to accept or reject all or part of any Submission which is non-compliant with the requirements of this request. 3.8 Cost of Submission Preparation of the Submission to this Expression of Interest is voluntary and any costs associated with the Submission preparation, meetings, negotiations, or discussions with the DNSSAB/NDHC are solely that of the Proponent. 3.9 No Claim The DNSSAB/NDHC will not be liable to any Proponent for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever, incurred by the Proponent in preparing a Submission, or participating in negotiations for a contract, or other activity related to or arising out of this Expression of Interest. By providing a Submission, each Proponent shall be deemed to have agreed that it has no claim. 3.10 No Binding Contract The DNSSAB/NDHC may, after reviewing the Submissions received, enter into discussions with one or more of the Proponents, without such discussion in any way creating a binding contract. This Expression of Interest, or the Submission, does not create a legal binding agreement. 3.11 Discussions The DNSSAB/NDHC shall have the right to discuss such matters as it chooses with any Proponent without obligation to communicate with other Proponents. The DNSSAB/NDHC shall incur no liability to any other Proponent as a result of such a discussion. 3.12 Clarifications As part of the review process, the DNSSAB/NDHC may make requests for further information with respect to the content of any Submission in order to clarify the understanding of the Proponent’s response. The DNSSAB/NDHC may request this further information from one or more Proponents and not from others.

3.13 Ownership and Confidentiality of DNSSAB/NDHC Provided Data All correspondence, documentation, and information provided by DNSSAB/NDHC staff to any Proponent or prospective Proponent in connection with, or arising out of this Expression of Interest, the Services or the acceptance of any Submission:

3.13.1 and shall remain the property of the DNSSAB/NDHC; 3.13.2 must be treated by Proponents and prospective Proponents as confidential; 3.13.3 must not be used for any purpose other than for replying to this Expression of Interest.

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3.14 Publicity The Proponent and its affiliates, associates, third-party service providers, and sub-contractors shall not release for publication any information in connection with this Expression of Interest without prior written permission of the DNSSAB/NDHC. 3.15 Expression of Interest Cancellation DNSSAB/NDHC reserves the right to alter or cancel this Expression of Interest at any time and for any reason determined by the DNSSAB/NDHC.

4.0 Organization Background

The District of Nipissing Social Services Administration Board administers housing and support services on behalf of municipalities and unincorporated territories within the District of Nipissing (shown in Figure 1). The District of Nipissing is approximately 17,000 square kilometers and is comprised of approximately 87,000 residents.

Figure 1 – Map of the District of Nipissing

5.0 Eligibility

Eligible submissions must meet the following requirements:

 Result in a plan for increasing affordable rental units that would rent at or below 80% of the Average Market Rent for the Nipissing District.  Proposed plans may be achieved through new construction or renovations.  Conform to current design and building standards established in the Building and Fire Codes.  Located within the boundaries of the Nipissing District.  Provide tenancy to tenants from the Housing Access Nipissing – Centralized Waiting List for social and market housing and increase the number of social housing/affordable units in the District.

District of Nipissing Social Services Administration Board RE: Expressio... Page 112 of 165 AGENDA ITEM #9.8

Ineligible projects include the following:

 residential care facilities  nursing and retirement homes

6.0 Expression of Interest Requirements

DNSSAB/NDHC is seeking innovative conceptual submissions to construct housing units with the options of either internal operations or in partnership with a service provider.

The DNSSAB/NDHC seeks Proponents to provide the following:

6.1 Information on Proponent – Relevant experience and qualifications of key personnel and funders including names, professional qualifications, years of experience, location, and list of similar projects undertaken by the Proponent.

6.2 Conceptual Development Plans – Outline high-level project development stages (may include architectural drawings if available).

6.3 Target Group – Identify the client group to be served.

6.4 Potential Site Selection Consideration – Identify suitable land available for potential development and the geographical area to be served. Discuss zoning restrictions, if any. If a specific site has yet to be identified, comment on the availability of suitable land in the area. Please note that the DNSSAB/NDHC and partner municipalities own a number of properties throughout the district, some of which are vacant and may be suitable for development.

6.5 Concept Proposal – Identify the potential type of housing to be built/acquired that is most suitable for the target group’s needs. Identify the total number of units and unit sizes to be developed.

6.6 Estimated Cost and Funding Relationships - Estimate the total capital cost and operating cost and funding relationships with DNSSAB and/or other partners, 6.7 Additional Cost-Effectiveness Considerations – Comment on potential ways to control or reduce DNSSAB contribution including municipal contributions already secured or required to make the project viable.

6.8 Potential Development Schedule – Outline potential development schedule including construction start date, time to complete, and occupancy.

6.9 Potential Requirements of DNSSAB – Outline what (if any) contribution, either upfront or ongoing, would be required by DNSSAB/NDHC or partner municipalities..

District of Nipissing Social Services Administration Board RE: Expressio... Page 113 of 165 AGENDA ITEM #9.8

7.0 Timelines

Table 1 below shows the key dates for this Expression of Interest:

Table 1 – Key Dates for EOI 2020-09

Description Date

Expression of Interest Issued July 7, 2020 Deadline for Written Questions September 18, 2020 Release of Final Addendum (if any) September 24, 2020 EOI Closing Date September 30, 2020 @ 1:00 p.m.

8.0 Project Submission and Review Process

The Expression of Interest is in accordance with the Municipal Act, 2001 and the DNSSAB Purchasing Policy.

All Submissions will be reviewed by a Committee comprised of DNSSAB and NDHC staff through a review and analysis process. The Submissions will be reviewed by the Committee based on meeting the program objectives and local priorities. The projects of potential interest will be presented to the DNSSAB and NDHC Boards. This Expression of Interest will not obligate DNSSAB/NDHC to move forward with any further procurement steps nor housing development. If DNSSAB/NDHC chooses to move forward with housing development(s) as a result of the Expression of Interest, a public Request for Proposal or public Tender would be issued.

9.0 Site Authority

The designated authorities for this project are:

Stacey Cyopeck, Manager of Housing Programs District of Nipissing Social Services Administration Board 200-133 Main Street West North Bay, ON P1B 8J1 P: 705-474-2151 ext. 3346 E: [email protected]

Pierre Guenette, Manager of Housing Operations Nipissing District Housing Corporation 200-133 Main Street West North Bay, ON P1B 8J1 P: 705-474-2151 ext. 3746 E: [email protected] 8

District of Nipissing Social Services Administration Board RE: Expressio... Page 114 of 165 AGENDA ITEM #9.8

EXPRESSION OF INTEREST SUBMISSION FORM EOI 2020-09

I/We hereby submit my/our response to the Expression of Interest for potential housing development as described within the Expression of Interest document for the above-named project.

I/We have carefully examined the documents and have a clear and comprehensive knowledge of the requirement and have submitted all relevant data.

EOI Submission Submitted by:

PROPONENT (FULL LEGAL NAME) ______

ADDRESS ______

CONTACT PERSON ______

TELEPHONE ______

EMAIL ______

DATE ______

SIGNATURE OF AUTHORIZED OFFICER ______

NAME ______

(I have authority to bind the Corporation, Company, or Partnership)

SIGNATURE OF WITNESS* ______

NAME OF WITNESS* ______

* A witness signature is required only when the tenderer is not a Corporation.

District of Nipissing Social Services Administration Board RE: Expressio... Page 115 of 165 Page 116 of 165 Donation to Combermere Recreation Committee - Bev Hardy

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Donation to Combermere Recreation Committee - Bev Hardy Page 119 of 165 Page 120 of 165 AGENDA ITEM #9.10

Maximilian Rankin

522B Arbor Vitae Road, RR2

Barry's Bay, ON, KOJ1B0

July 2"d,2020

Mayor Kim Love

Township of Madawaska Valley

PO Box 1000, 85 Bay Street

Barry's Bay, ON, K0] 1B0

Dear Mayor Love,

Thank you very much for your generous donation of 250 dollars; your gift is very kind and is greatly

appreciated. I promise to do my very best in the Computer Engineering Technology Advanced Diploma

course and complete every assignment efficiently and on time. I will make sure to learn all the functions

ofthe digital world so that one day I can rise to the top position of any computing career. I will work my

hardest at Algonquin College, Ottawa, and will continue to train my computing skills in the years to come.

So again, thanks a bunch, and stay safe.

Best regards,

“ gt,

Maximilian Rankin.

Letter from Maximillian Rankin - July 2, 2020 RE: MVDHS Bursary Page 121 of 165 Page 122 of 165 AGENDA ITEM #9.11

Ministry of the Environment, Ministère de l'Environnement, de la Conservation and Parks Protection de la nature et des Parcs Drinking Water and Environmental Division de la conformité en matière d'eau Compliance Division potable et d'environnement 8th Floor 8e étage 135 St. Clair Avenue West 135, avenue St. Clair Ouest Toronto ON M4V 1P5 Toronto (Ontario) M4V 1P5 Phone: (416) 314-6378 Tél: (416) 314-6378 Fax: (416) 314-3986 Téléc: (416) 314-3986 30 Date: July 29, 2020 Memorandum to: Drinking Water and Wastewater Systems Owners/Operating Authorities and Associations From: Melissa Thomson, Assistant Deputy Minister, Chief Drinking Water Inspector, Drinking Water and Environmental Compliance Division (DWECD) Subject: Changes to Temporary Emergency Order for Ontario’s Water System Operators

Nothing is more important than protecting the health and well-being of Ontarians. As the province safely and gradually reopens, we have made changes to the temporary emergency order for water system operators, which I wrote to you about on March 24, 2020, to ensure the province’s drinking water systems and sewage works continue to operate so that clean, safe drinking water is available to the public, and that our rivers and lakes are protected. The amendments to the emergency order phase out provisions that temporarily allowed drinking water and wastewater systems to use qualified, non-certified staff and to redeploy staff to maintain system operations. Systems will have a transition period (until July 31, 2020) to reorganize and return to using certified and licensed staff. In order to ensure operators can maintain their certifications and complete training requirements, the amendments also extend operator certificates and licences expiring between March 23, 2020 and October 31, 2020, and adjust training requirements for wastewater operators for the 2020 calendar year. Our expectation is that system owners and operating authorities will continue to consider alternative learning formats to keep operators’ technical knowledge and skills up-to-date. Program staff are here to support you during this transitional period. For additional information, see the FAQs under News and Resources on OWWCO’s News and Resources section. Ontario’s drinking water remains among the best protected in the world. As drinking water and wastewater system owners and operating authorities, you play a critical role within your communities. Working with our partners and municipalities, our strong protection framework will continue to help ensure our drinking water is held to Ontario’s high safety standards.

Letter from the Ministry of the Environment, Conservation and Parks - Ju... Page 123 of 165 AGENDA ITEM #9.11

Visit Ontario.ca/reopen to learn about how Ontario is gradually reopening businesses, services and public spaces on a regional basis as progress is made in the fight against COVID-19.

Melissa Thomson Chief Drinking Water Inspector Drinking Water and Environmental Compliance Division Ministry of the Environment, Conservation and Parks

Letter from the Ministry of the Environment, Conservation and Parks - Ju... Page 124 of 165 AGENDA ITEM #9.12

I \ ounuuo ctuu wan: Aomcv "{ AOINCI omuatuut on raw:

To: OCWA Clients

RE: COVID-19 Update — June 26, 2020

As pandemic restrictions ease and Ontario proceeds with its regional, staged approach to reopening the province, we wanted to provide you with an update on what's happening here at OCWA.

Our priorities remain the safe and reliable operationof our clients’ water and wastewater treatment facilities and protecting the health and safety of our employees.Through appropriate planning (e.g. staggering of shifts) and implementation of additional health and safety protocols,fortunately OCWA has had only four positive COVID-19 cases, and all four ofthese employees are in various stages of recovery. As an essential service, our employees understand how critical it is to stay safe and healthy, not only to protect themselves and their families, but also the communities they live in and serve. We want to thank all of our employees, and particularly our front—line operations staff, for everything they do to stay safe and ensure continuity of service in our client communities across the province.

The impact of COVID-19 varies across communities, and as regions across the province re—open, OCWA is ready to work with you on major maintenance and capital projects that may have been put on hold as a result ofthe pandemic. We know municipalities are also anxiously awaiting federal government announcements with respect to new infrastructure funding programs. We welcome the opportunity to work with you to identify and apply for new funding for your water and wastewater projects.

We have also been closely following much of the research on COVID-19, including the potential to detect and monitor COVID-19 in wastewater and the opportunity to use this as an early indicator of whether the virus is circulating in a particular community. Working in collaboration with researchers, the province and the Canadian WaterNetwork, we are exploring opportunities to support this wastewater surveillance research. We will share more details once we are in a position to move forward.

Likeall of you we are adapting to this new normal. No matter what the future brings, as your partner, we will work with you to continue to support the health of your community by ensuring the continuity of safe and reliable water and wastewater services.

As always, we welcome any questions you have about the services we provide or how we are managing your facilities through the pandemic. Please feel free to reach out to me or your local team directly at any time.

Sincerely,

Nevin McKeown Andy Trader President & CEO, OCWA Regional Hub Manager, Eastern Region, OCWA

Letter from Ontario Clean Water Agency - June 26, 2020 RE: COVID-19 Upda... Page 125 of 165 Page 126 of 165 AGENDA ITEM #9.13

177 Lakeshore Dr. Barry’s Bay, Ontario K0J 1B0 Tel: 613-756-2008 www.ocwa.com Water Compliance Supervisor Ministry of Environment and Climate Change [email protected]

Date: July 14, 2020

Re: Notification of Total Phosphorus Exceedance – Barry’s Bay WWTP

This is a written notification of an exceedance of the total phosphorus effluent limit submitted in accordance with the terms and conditions of the current Environmental Compliance Approval Number 2702-7TKNBE. This written notice confirms the verbal notifications provided to Karine Bourgon, Water Inspector, as well as the verbal notification given to Renee Belanger at the Spills Action th Center on July 8 , 2020. SAC REFERENCE # 4711-BRBJVH

Details:

Parameter Sample Date Type of limit Type of Sample Result ECA Limit

Total Monthly June 2020 Composite 0.4 mg/l 0.2 mg/l Phosphorus Average

Warm water temperatures in the equalization tank promoted an increase of biofilm on the equalization tank walls. This biofilm contributed to increased phosphorus levels in the equalization tank and total phosphorus results over the ECA limit in the plant effluent. The PAS8 dosage to the tertiary filter has been adjusted to increase the filters efficiency and the equalization tank has been drained and cleaned to remove the biofilm. These adjustments will limit the ability for phosphorus to accumulate in the tank and increase the ability of the filter to remove the phosphorus. Moving forward the equalization tank will be cleaned more regularly to stop the biofilm growth.

If you have any questions or concerns, do not hesitate to contact me.

Sincerely,

Scott Stewart Process and Compliance Technician Madawaska Cluster

cc: Karine Bourgon, Local Inspector, Ottawa District MECP Office Suzan Klatt, CAO, The Township of Madawaska Valley Ashley Pilgrim, Senior Operations Manager, Ontario Clean Water Agency Andrew Trader, Regional Hub Manager, Ontario Clean Water Agency Vanessa Greatrix, Safety, Process and Compliance Manager, Ontario Clean Water Agency Copy to File

Letter from Ontario Clean Water Agency - July 14, 2020 RE: Notification ... Page 127 of 165 Page 128 of 165 AGENDA ITEM #10.1

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Expenditure Request And Approval to Proceed Ontario clean Water Agency Client: Township of MadawaskaValley client contact: l(irn Love, Mayor Phone: 613-756-2003~ OCWAcontact: Ashley Pilgrim Email: APi|[email protected]

Amount

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I would like to introduce you to Dan Finos the new RCATV Directors for Madawaska Valley and the Opeongo Trail System.

With COVID restrictions for outdoor gatherings increased, RCATV would like to provide a boost to tourism operators and is hosting a #RideRCATV Event on the long weekend of September.

Riders will have the chance to choose from 2 trail systems on Saturday and 2 trail systems on Sunday. This will enable us to accommodate the appetite of riders but remain within health limits and RCATV capacity. Riders will pre-register for the events using Eventbrite for community tracing and to manage numbers.

We would like to include the Opeongo Trail System in Madawaska Valley on one of those days. Dan is just waiting to hear from Spectacle Lake lodge for the ability to accommodate the lunch.

Can we get permission please to use the Yakabuski Arena for parking that weekend as a trailhead.

Thank you

Teresa Hebb, President

Renfrew County ATV Club

[email protected]

Www.renfrewcountyatv.ca

https://www.facebook.com/RCATVClub/

RCATV Cell: 613-585-9236

Email from Teresa Hebb, President, Renfrew County ATV Club - July 31, 20... Page 147 of 165 Page 148 of 165 AGENDA ITEM #10.2

RCATV is requesting support from Madawaska Valley staff for the following:

1. Use of the parking lot at the water tower on Mahon Street or the Yakabuski Arena on Arena Rd as an official trailhead that can be added to our map, online mobile app and website for riders who are coming into town and looking to park and ride.

2. to install "ATV Route" signs on designated roads between the two ends of the trail system (opposite Arena Road to Paugh Lake Road). We would work with operations and public works staff to determine their recommendations for locations of signage. I am attaching a copy of the "ATV Route" sign being used throughout the Renfrew County trail system on roads, to help direct riders making it easier and safer for riders to get to the trails and parking, and to let riders know the preferred route through town to continue the trail.

Option 1: Arena Road to Opeongo Line to Kelly St to Paugh Lake Rd. Disadvantage is that it misses many of the businesses that would benefit from ATV Tourism including fuel, supplies, food and accommodation.

Option 2: Arena Road to Opeongo Line to Paugh Lake Rd Disadvantage, busy roadways.

If we are granted access to the parking on Mahon St we would also sign Mahon St directing riders to Kelly Rd / Opeongo Road to continue to access the trail.

Your support would be appreciated.

We would like to see this signing being installed by RCATV volunteers prior to the Sept long weekend.

Thank you

Teresa Hebb, President Renfrew County ATV Club Club Cell: 613-585-9236 Personal Cell: 613-635-1528 email: [email protected] PO Box 181, Eganville ON K0J 1T0 www.renfrewcountyatv.ca

Email from Teresa Hebb, President, Renfrew County ATV Club - July 31, 20... Page 149 of 165 Page 150 of 165 AGENDA ITEM #10.2

Email from Teresa Hebb, President, Renfrew County ATV Club - July 31, 20... Page 151 of 165 Page 152 of 165 AGENDA ITEM #10.3

Good afternoon,

I’m writing to follow up on a letter I sent out January 31, 2020.

The letter was a note on my wishes to assemble and train a volunteer ground search and rescue team for Renfrew County. The team would be sanctioned and work under OSARVA. (https://www.osarva.ca). The team would also be insured, registered as a not for profit with a proper board of governors and be responsible for our own fund raising. There are currently 21 teams across Ontario that where deployed and utilized by the OPP and other police services last year. With the amount of crown land in Renfrew County, and the number of people utilizing this land for ATVing and other outdoor adventures, it is inevitable that future searches will be required. SAR teams can also be utilized to assist with natural disaster situations such as flooding and tornados.

The letter of support I require to begin this project, can be a short note that states such a team would be an asset to the area of Renfrew county.

This evening I am giving a presentation to the Renfrew County Fire Chiefs Association and will be asking them to follow up this matter with their perspective townships if they feel it is a project worth pursuing.

Thanks again for your consideration on this matter, and if you have any questions at all, please contact me.

James Palubiski 613-312-4567 [email protected]

Renfrew Search and Rescue Team - March 11, 2020 RE: Letter of Support Re... Page 153 of 165 Page 154 of 165 AGENDA ITEM #10.4

SOUTH

LENGR V

CORPORATION OF THE TOWNSHIP or SOUTHGLENGARRY

MOVED BY Stephanie Jaworski RESOLUTIONNO 71%« Z010

SECONDED BY 3 W, Lx,/be[l)(j(/{C)()(—»W)DATE July 20,2020 WHEREAS the COVID-19 pandemic has disproportionately affected the vulnerable elderly population in Canada's long-term care (LTC) homes and some of Ontario's LTC homes are among those with the highest fatality rates in the country as the pandemic has exposed deplorable conditions in many LTC homes across Canada; and WHEREAS it is the mandate of the Ministryof Long-Term Care to inspect long term care homes on an annual basis and these inspections have consistently dropped in number since 2017 with only nine completed out of 626 long term care homes in 2019; and WHEREAS residents have been endangered by personnel moving between infection zones without adequate equipment; and NOW THEREFORE BE IT RESOLVED THATthe Council of the Township of South Glengarry urges the Ontario government to provide funding to increase full-time positions in place of casual and part-time labour in long term care homes and requests that the Ministryof Long-term Care acts to regularly inspect all long term care homes, and sound infection control measures are put in place at all Ontario long term care homes, and that this resolution be forwarded to Premier Ford, the Minister of Long-term Care Merrilee Fullerton and all Ontario municipalities for consideration. It/CARRIEDDEFEATED U POSTPONED

MayorFrank Prevost

Recorded Vote: Yes No

Mayor Prevost Deputy Mayor Warden CouncillorLang Councillor Jaworski CouncillorMcDonell

lllll Resolution from South Glengarry RE: COVID-19 and Long Term Care Homes Page 155 of 165 Page 156 of 165 AGENDA ITEM #10.5

THE CORPORATION OF THE CITY OF SARNIA City Clerk's Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) www.sarnia.ca c|[email protected]

June 24, 2020

To: All Ontario Municipalities

Re: Long Term Care Home Improvements

At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic:

That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows:

1. increasing hours for all part-time and casual labour

2. since the government provides funding for privately- operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and

3. to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors.

Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following:

Resolution from the City of Sarnia RE: Long Term Care Home Improvements Page 157 of 165 AGENDA ITEM #10.5

Doug Ford, Premier of Ontario; and

City of Sarnia, City Clerk's Office [email protected]

Sincerely,

Dianne Gou|d—Brown City Clerk

cc: AMO

Resolution from the City of Sarnia RE: Long Term Care Home Improvements Page 158 of 165 AGENDA ITEM #10.6

The Corporation of the Township of Bonnechere Valley Box 100, 49 BonnechereStreet East Eganville, Ontario KOJ1T0

RESOLUTION

Datedthis 14th day of July 2020

MOVEDBY: l?g yd: Patric/C

SECONDEDBY: i’l/\-e/\/ 6<,Lc/cLoa/0/ Whereas the outbreak and rapid global spread of COVID-19in 2020 has shocked the global economy, disrupted ?nancial markets and caused economic and socialhardships for families, business—owners,workers and communities across Ontario.

AndWhereas the long—termeconomic implicationsof COVID-19are highly uncertain;

AndWhereas the Ontario government is taking the first steps in a made—in-Ontarioplan for growth, renewal and economic recovery;

AndWhereas Ontario's recovery plan willhelp boostthe province's economic recovery, create thousands of jobs, put more opportunities within reach of businesses, get infrastructure projects built faster, and improve the quality of life in every community across the province;

AndWhereas the Government of Canada providessignificant financialsupport to provincial and territorial governments on an ongoing basisto assist them in the provisionof programs and services through the Canada HealthTransfer (CHT),the Canada SocialTransfer (CST), Equalizationand TerritorialFormulaFinancing (TFF)of whichOntario's share should be 38%;

AndWhereas the Government of Canada also provides financial support for joint infrastructure funding of Broadband,Roads,Bridges and Green Energy;

And Whereas the The Government of Canada is expediting the transfer of this year's federal Gas Tax funding to municipalities;

Now therefore be it resolvedthat the Township of BonnechereValley hereby requests that the Federal Government expedite alltransfers to the Province of Ontario for 2020 to support the province's economic recovery, create thousands of jobs, put more opportunities within reach of businesses, get infrastructure projects built faster, and improve the quality of life in every community across the province;

Resolution from the Township of Bonnechere Valley RE: Province's Economi... Page 159 of 165 AGENDA ITEM #10.6

And Furtherthat a copy of this resolutionbe send to the Right HonourableJustin Trudeau, Prime-Minister of Canada, HonourableBillMorneau, Finance Minister,HonourableDoug Ford, Premier of Ontario, HonourableSteve ClarkMinisterof MunicipalAffairs,Honourable Rod Phillips,Ministerof Finance, HonourableJohn YakabuskiMPPRenfrew-Nipissing- Pembroke, MPCheryl Gallant, Renfrew-Nipissing-Pembroke,the County of Renfrew and all localtier municipalities, AMOand FCM.

CARRIED

%,g/?yWwggy MA R Jennifer Murphy

RecordedVote Requested:

Jennifer Murphy Jack Roesner Brent Patrick Merv Buckwald Tim Schison

Resolution from the Township of Bonnechere Valley RE: Province's Economi... Page 160 of 165 AGENDA ITEM #10.7

July24, 2020

Honourable SylviaJones, Solicitor General George Drew Bldg l8th Flr 25 Grosvenor St Toronto, ON M7A IY6

Dear Honourable SylviaJones: On behalfof Council of the Town of Mono, Iwish to add my support to the resolution passed by the Council of the Town of Orangeville on June8, 2020 regarding the necessity to develop a comprehensive diversity training program for municipalpolice services, includingthe Ontario Provincial Police. It is important that we acknowledge the reality that individualswithin communities, and communities within larger populations,differ in many ways. Police services must have a broad understanding of what constitutes these differences so they can recognize them and strive to ensure equitable treatment of people. This can include differences in gender. race, age, culture.disability, religion. sexual orientation, or any other characteristic that helps to shape a person's perspective. The unique role of law enforcement officialsin our community makes cross-cultural understanding imperative. in addition to the need to ensure officer-to-officer sensitivity, and to accurately represent our constituents, law enforcement officialsneed understanding, respect, and a willingnessto communicate in a culturallysensitive manner with all segments of our society. We need to criticallyexamine stereotypes and cultural assumptions that are often held by the community and by the law enforcement professionals who serve the community.

I encourage you to ensure that a comprehensive diversity training program is developed to ensure that our police services are in a position to recognize and respond appropriately to the lived experience of members of all communities within our society. The training program should examine how people perceive the police and how this impacts of?cer effectiveness and, ultimately.the safety of both officers and the members of all of our communities. Regards.

TOWN OF MONO \.g.2.Q»a.c

Laura Ryan Mayor

P: 5|9.94l.3599 E:[email protected] 347209Mono Centre Road F: 5l9.94|.9490 W: townofmono.com Mono, ON L9W 6S3

Resolution from the Town of Mono RE: OPP Diversity Training Page 161 of 165 AGENDA ITEM #10.7

Enclosure: Town of Orangeville Resolutionregarding Police Diversity Training

Copies: MayorSandy Brown, Town of Orangeville All Dufferin County Municipalities

P:5|9.94l.3599 E:[email protected] 347209 Mono Centre Road F:5l9.94l.9490 W: townofmono.com Mono, ON L9W 653

Resolution from the Town of Mono RE: OPP Diversity Training Page 162 of 165 AGENDA ITEM #10.7

Diversity Training Program Town ofOrangevilIeResolution2020-! 94.bassedjune 8. 2020 MovedbyMayorBrown,SecondedbyDeputyMayorMacintosh WHEREASThe TownofOrangevillerecognizesthere have beenquestionsin the publicrelated to both diversitytrainingand use offorcetrainingand protocolsforPoliceServices,includingin Ontario; WHEREASthe Town recognizesthat policeofficersjoin this professionout ofa desireto do good,to serve and to protect the communitiesthey serve; AND WHEREASon understandingofcommunitydiversitycan fosterauthentic inclusion; AND WHEREASempathy training,and de-escalationtraining,can support understandingother people'sperspectives; ANDWHEREASthe Town recognizesthat policingcan be a dangerousprofession,and officer as wellas communitysafety are criticalconsiderationsin law enforcement; ANDWHEREASthe OntarioProvincialPolicehave indicatedthey have a comprehensive diversitytraining program,howeverthere may not be the same resources availableacross the entire provinceforsmallerPoliceServices; ANDWHEREASthere is concern in the publicabout the boundariesofuse offorce,such as neck restraints, and oversight; ANDWHEREASthereisn’tclarityon a commonbar on diversityand empathytrainingor on use offorceand oversight; THEREFOREBEIT RESOLVEDthat the Mayorwrite to the SolicitorGeneralto encourage common trainingrequirements forall members ofPoliceServicesin Ontario as it relates to diversity,empathyand use offorce; ANDTHATthe SolicitorGeneralprovideclarityon policeoversightgoingforwardgiventhe anticipatedchangesto legislationto ensure effectiveaccountabilitycontinues; ANDTHATannual updatesor refreshercoursesbe mandatoryto ensure our PoliceServices have the best and current informationavailableto them; ANDTHATTHETOWNrequest that the use offorceprotocolsbe reviewedto ensure theyare safeand wouldmeet current standards, and then shared across the province; AND THATTHETOWNcirculatethis resolutionto all Ontariomunicipalitiesseekingtheir support. "Carried"

P: 5 l9.94|.3599 E: [email protected] 347209 Mono Centre Road F: 5|9.94|t9490 W: townofmono.com Mono.ON L9W 6S3

Resolution from the Town of Mono RE: OPP Diversity Training Page 163 of 165 Page 164 of 165 AGENDA ITEM #15.1

THECORPORATIONOF THE TOWNSHIP OF MADAWASKA VALLEY

BY—LAWNUMBER 2020-70

Being a By—Lawto confirm the proceedings of the Council Meeting of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of August 4"‘,2020.

WHEREAS The Munic/'palAct, S0. 2001, c. 25, Section 5(3) provides that, except where otherwise provided, the powers of the Council shall be exercised by by—law;

AND WHEREAS it is deemed expedient and desirable that the proceedings ofthe Council of The Corporation of the Township of Madawaska Valley at this meeting be confirmed and adopted by by-law.

NOW THEREFOREthe Council of The Corporation of the Township of Madawaska Valley hereby enacts as follows:

1. THAT the actions of the Council at a Special Council Meeting of August 4th,2020, in respect of each motion, resolution and other action passed and taken by the Council at its said meetings, is, except where the prior approval of the Ontario Municipal Board or other body is required, hereby adopted, ratified and confirmed as ifall such proceedings were expressly embodied in this by-law.

2. THAT the Head of Council and proper officers of the Corporation of the Township of Madawaska Valley are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain appropriate approvals where required, except where otherwise provided, and to affixthe Corporate Seal ofthe Corporation ofthe Township of Madawaska Valley to all such documents.

READA FIRSTAND SECOND TIME THIS 4thDAY OF August, 2020.

READ A THIRD TIME AND FINALLYPASSED THIS 4thDAY OF August, 2020.

MAYOR — Kim Love

CAO/CLERK— Suzanne Diane Klatt

By-Law 2020-71 RE: Confirming By-Law for Special Council Meeting of Augu... Page 165 of 165