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04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk

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04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk THE CORPORATION OF THE TOWNSHIP OF MADAWASKA VALLEY SPECIAL COUNCIL MEETING AGENDA Tuesday, August 4, 2020 10:00 a.m. Any submissions received from the public, either orally or in writing may become part of the public record/package. Committee and Council meetings will be recorded and will be available to be listened to on the Township website www.madawaskavalley.ca on the Minutes page. Please mute all electronic devices during meetings. PURPOSE: The Council for the Township of Madawaska Valley deem it advisable to hold a Special Council Meeting as allowable under S.3.6.4 of the Procedural By-Law 2018-117. THIS MEETING WILL BE HELD ELECTRONICALLY UNDER THE MUNICIPAL EMERGENCY ACT, 2020 AND MUNICIPAL BY-LAW 2020-32 SECTION 3.6.7 (LIVE-STREAMED ON THE TOWNSHIP OF MADAWASKA VALLEY YOUTUBE ACCOUNT. Page 1. Call to Order 2. Adoption of the Agenda 2.1 Tuesday, August 4, 2020 RECOMMENDATION: THAT the Special Council Meeting Agenda for Tuesday, August 4, 2020, be accepted as presented. 3. Declaration of Pecuniary Interest 4. By-Laws 7 - 10 4.1 Bill 197-Procedural By-law Amendment THAT Council accept the CAO/Clerk report on Bill 197 An Act to amend various statutes in response to COVID-19 and to enact, amend and repeal various statutes. 11 - 16 4.2 By-Law 2020-70 RE: Amendment to Procedural By-Law Number 2020-32 RECOMMENDATION: THAT By-Law 2020-70 Being a By-Law to amend Procedural By-law 2018-117 with respect to Electronic Participation in Council Meetings be given first and second reading this 4th day of August, 2020. Page 1 of 165 Page RECOMMENDATION: THAT By-Law 2020-70 Be given third and final reading this 4th day of August, 2020. 5. Delegations and Presentations 6. Confirmation of the Minutes 17 - 30 6.1 Special Council Meeting Minutes - July 7, 2020 RECOMMENDATION: THAT the Special Council Meeting Minutes for July 7, 2020 be approved as presented. 31 - 36 6.2 Public Meeting Minutes - July 7, 2020 RECOMMENDATION: THAT the Public Meeting Minutes of July 7, 2020, be approved as presented. 7. Business Arising out of the Minutes 8. Municipal Reports 37 - 38 8.1 Works Projects Completed or Underway RECOMMENDATION: THAT Council accept the Public Works Project Report as information. 39 - 41 8.2 Bylaw Break down for July 2020 RECOMMENDATION: THAT Council accept the By-Law Break Down Report as information. 43 - 45 8.3 2020 Fire Breakdown to end of July 2020 RECOMMENDATION: THAT Council accept the 2020 Fire Breakdown Report as information. 47 - 49 8.4 Review of Fireworks By-Law RECOMMENDATION: OPTION #1 THAT Council accept the report Review of a Fireworks By-law as information. OPTION #2 THAT Council direct staff to draft a Fireworks By-law for review. 51 8.5 Staff Report - CBO - RE: Building Permit Statistics 53 - 58 8.6 2020 Water Meter Upgrade Program RECOMMENDATION: THAT Council accept the 2020 Water Meter Upgrade Program Report as information. 59 - 60 8.7 Status of Property Taxes To June 30/2020 Page 2 of 165 Page That Council accept this report as information. 61 - 62 8.8 New Staff Hire - Junior Accounting Clerk Temporary Leave RECOMMENDATION: THAT Council accept the New Staff Hire Report as information. 63 - 77 8.9 Statement of Revenue and Expenditures Ending July 31, 2020 RECOMMENDATION: THAT Council accepts the Statement of Revenue and Expenditures Ending July 31, 2020 as information. 79 - 81 8.10 Request for Bench at Cemetery RECOMMENDATION: THAT Council accept the donation of a bench for the Combermere Methodist Cemetery AND THAT Staff send a thank you letter to the family for the donation. 83 - 84 8.11 Community Safety Well Being Plan Update RECOMMENDATION: THAT Council accept the Community Safety Well Being Plan Update Report as information. 9. Correspondence - Information 85 - 87 9.1 Letter from the County of Renfrew to Minister for Women and Gender Equality and Rural Economic Development - June 26, 2020 RE: Eastern Ontario Regional Network's (EORN) Gigabyte Project Proposal 89 9.2 Email from Craig Kelley, County of Renfrew - July 31, 2020 RE: Broadband Inquiry 91 - 93 9.3 Letter from the Ministry of Municipal Affairs and Housing - July 8, 2020 RE: COVID-19 Economic Recovery Act, 2020 95 - 96 9.4 Letter from Service Ontario - July 22, 2020 RE: Issuing Marriage Licences - Three Month Validity Period; and Update on the Potential Changes to Marriage Solemnizers 97 - 98 9.5 Letter from the Ministry of the Attorney General - July 23, 2020 RE: COVID-19 Economic Recovery Act, 2020 99 - 100 9.6 Letter from the Ministry of the Solicitor General - July 24, 2020 RE: Proclamation of the Reopening Ontario (A Flexible Response to COVID19) Act, 2020 101 - 105 9.7 Municipalities Seeking Blue Box Transitions 2023 107 - 115 9.8 District of Nipissing Social Services Administration Board RE: Expression of Interest - Affordable Housing Concepts and Potential Page 3 of 165 Page Development Opportunities 117 - 119 9.9 Donation to Combermere Recreation Committee - Bev Hardy 121 9.10 Letter from Maximillian Rankin - July 2, 2020 RE: MVDHS Bursary 123 - 124 9.11 Letter from the Ministry of the Environment, Conservation and Parks - July 29, 2020 RE: Changes to Temporary Emergency Order for Ontario's Water System Operators 125 9.12 Letter from Ontario Clean Water Agency - June 26, 2020 RE: COVID-19 Update 127 9.13 Letter from Ontario Clean Water Agency - July 14, 2020 RE: Notification of Total Phosphorus Exceedance - Barry's Bay WWTP 10. Correspondence - Action Items 129 - 145 10.1 Ontario Clean Water Agency Expenditure Request and Approval Work Order 1623613 - 5972 Mag Pump Replacement/Spare - $1726.48 Work Order 1624251 - WMO02 5972 Queen and Dunn XSite Hydrovac Services - $1724.35 Work Order 1662969 - 5972 Zone 8 Critical alarm/Pribusin Tower Fail - $903.63 Work Order 1792241 - Distribution spare parts BBWDS 5972 - $2243.84 Work Order 1836370 - Install New Prominent Treated Free Chlorine Analyzer $ 5,922.73 RECOMMENDATION: THAT Ontario Clean Water Agency Expenditure Request be approved for work order 1623613, 1624251, 1662969, 1792241 and 1836370. 147 - 151 10.2 Email from Teresa Hebb, President, Renfrew County ATV Club - July 31, 2020 RE: Request for Trailhead 153 10.3 Renfrew Search and Rescue Team - March 11, 2020 RE: Letter of Support Request 155 10.4 Resolution from South Glengarry RE: COVID-19 and Long Term Care Homes 157 - 158 10.5 Resolution from the City of Sarnia RE: Long Term Care Home Improvements 159 - 160 10.6 Resolution from the Township of Bonnechere Valley Page 4 of 165 Page RE: Province's Economic Recovery 161 - 163 10.7 Resolution from the Town of Mono RE: OPP Diversity Training 11. New Business 12. Unfinished Business 12.1 Algonquin Heights - Verbal Report 13. In-Camera 13.1 RECOMMENDATION: THAT the Meeting enter In-Camera Session to discuss matters pertaining to "the security of the property of the municipality or local board", "personal matters about an identifiable individual, including municipal or local board employees", "advice that is subject to solicitor-client privilege, including communications necessary for that purpose", Ontario Municipal Act 2001, c.25, s.239 (2)(a)(b)(f). 1. Special Council Meeting Minutes - In-Camera - July 7, 2020 2. Wastewater Plant Update - Court File 3. Lakewoods Resort Update 4. Ohio Road Survey Boundary 5. Staff Related Human Resource Update including Fire Department 14. Return to Open Session 15. Confirming By-Law 165 15.1 By-Law 2020-71 RE: Confirming By-Law for Special Council Meeting of August 4, 2020 RECOMMENDATION: THAT By-Law 2020-71 Being a By-Law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Madawaska Valley at a Special Council Meeting of August 4th, 2020 be given first and second reading. RECOMMENDATION: THAT By-Law 2020-71 Be given third and final reading this 4th day of August, 2020. 16. Adjournment Page 5 of 165 Page 6 of 165 AGENDA ITEM #4.1 Page 1 of 4 Municipal Report Subject: Bill 197-Procedural By-law Amendment Meeting: Special Council Meeting - 04 Aug 2020 Prepared For: Council in Committee Staff Contact: Sue Klatt, CAO/Clerk RECOMMENDATION: THAT Council accept the CAO/Clerk report on Bill 197 An Act to amend various statutes in response to COVID-19 and to enact, amend and repeal various statutes. BACKGROUND INFORMATION: Bill 197 received royal assent on July 21, 2020. Among other changes, Bill 197 repealed those subsections of the Municipal Act, 2001 that permitted electronic meetings during the declared emergency. Bill 197 also allowed for amendments to Procedural By-laws to allow to continue holding future electronic meetings where councilors are counted in for quorum. I have attached S.12 of the Bill 197 for Council information. The Bylaw as presented on this agenda rescinds the previous amendment allowing for electronic participation under the Provincial Emergency Order. The By-law as presented does not include Section 243.1(1) referencing and allowing for Proxy Vote. It is my recommendation that this would require a further discussion about the impact and challenges to implement proxy voting allowing a member of the council as a proxy to act in another councilor's place when they are absent. Should Council wish to consider allowing proxy voting it can be discussed and the Procedural By-law could be amended accordingly at a later time. ATTACHED: p.1 S 12DOC073120-07312020084938 Bill 197-Procedural By-law Amendment Page 7 of 165 AGENDA ITEM #4.1 Page 2 of 4 p, 2 S 12 Bill 197-Procedural By-law Amendment Page 8 of 165 AGENDA ITEM #4.1 Page 3 of 4 59 SCHEDULE 12 MUNICIPAL ACT, 2001 1 (1) Subsection 238 (3.1) of the MmiicipalAct, 2001 is repealed and the following substituted: Electronic participation (31) The applicable procedure by-law may provide that a member ofcouncil, of a local board or of a connnittcc ofcither of them, can participate electronically in a meeting to the extent and in the manner set out in the by-law.
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