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Microsofteducationlicensing Guide Microsoft Education Licensing Guide Microsoft Education Licensing Guide Microsoft creates software that empowers educators and students to do what they do best: interact, collaborate and learn. With attractive discounts available to educational institutions, faculty, staff and students, you get the best software at great prices. Microsoft Education Licensing Guide Designed to reduce the costs associated with acquiring, upgrading, maintaining and managing software, Microsoft Academic Volume Licensing programs provide simple and flexible, volume-based pricing for education customers. If your institution purchases software in quantity and manages software across multiple computers, volume licensing provides an effective way of reducing your total cost of software ownership. 4 Academic Licensing Options Subscription and Transaction Licensing provide different models to suit your business needs. 5 Comparison Table See at a glance which solution is right for your institution. 7 Which Licensing Option? Follow our decision tree to help select the most appropriate licensing option for your business needs. 8 Software Assurance An outline of the features and benefits of Software Assurance options. 10 Microsoft Developer Network Details of our annual membership program for technical departments and high schools. 12 Eligibility An easy way to check if you or your institution qualify for Microsoft Academic Volume Licensing. 14 Frequently Asked Questions Technicalities, rights, types of licensing all explained. Academic Licensing Options Subscription licensing programs Subscription licensing (one- or three-year contract) gives you the right to run a selection of products, and any upgrades, for a year-long term. Even if the number of computers or users increases during the annual agreement period, you remain fully licensed throughout the subscription term. If you choose the three-year agreement option, annual pricing is fixed for the three-year term. Microsoft® has two subscription licensing programs for our academic customers: • Microsoft School Agreement Subscription makes it easy for primary and secondary schools to license all their computers by counting them just once per year. • Microsoft Campus Agreement Subscription offers higher education institutions the simplicity of counting people instead of computers. (One- or Three-Year Agreement) (One- or Three-Year Agreement) License a single school, multiple schools or the entire school This campus-wide licensing program allows you to install and system. Under this agreement you count computers once per use a wide range of Microsoft products for a full calendar year year, so you don’t have to track every single computer purchase without having to track licences during the subscription term. or lease throughout the 12-month term. Key benefits include: Key benefits include: • Counting computers once per year • Counting people (full- and part-time equivalent staff) • One annual payment for all software at academic prices • One annual payment for all software at academic prices • Access to the most current version of licensed software • Licensing your entire institution – staff computers and • Ability to downgrade to an earlier version of software computer laboratories, administrators and students • Broad product selection available in all languages • Access to the most current version of licensed software • Microsoft® Windows® or Apple® Macintosh® platform • Ability to downgrade to an earlier version of software • Optional student licensing for use at home • Broad product selection available in all languages • Automatic media fulfilment • Windows® or Apple® Macintosh platform • Optional student licensing for use at home • Automatic media fulfilment Transactional volume licensing programs Transactional volume licensing enables you to acquire perpetual software licences (meaning you own the licences) while eliminating the costs and packaging of retail software. Microsoft offers two transactional licensing programs: • Microsoft Academic Open Licence is a cost-effective way for institutions to license Microsoft software, starting with as few as five licences. • Microsoft Academic Select Licence provides volume licensing for medium-to-large institutions with the ability to forecast their licensing needs over a three-year period. (perpetual licence) (perpetual licence) An attractive volume licensing option for small- to medium-sized Flexible, volume-based licensing for academic institutions schools, TAFEs, or university departments requiring five (5) or with extensive and mixed software requirements, who are able more licences. Microsoft Academic Open Licence provides an to forecast needs over a three-year period. Designed to help easy way to stay compliant when purchasing and administering reduce total cost of software ownership, Academic Select is a smaller quantities of licences. Benefits include: transactional model with regular monthly confirmations of new licences and flexible payment options. Benefits include: • Savings off retail Microsoft software • Broad range of products to choose from • Simple, convenient licence acquisition • Access to current versions via the Software • Additional discounts based on volume Assurance option • Extensive range of products to choose from • Quick online licence confirmation and purchase • Software Assurance option history with eOpen • Optional Student Select program To find out which licensing options are best for your institution, contact us on 13 20 58 or send an email to [email protected] 4 You can contact your local Microsoft Large Account Reseller or Microsoft Reseller by visiting www.microsoft.com/australia/licensing/buyit/resellers/default.aspx Comparison Table Subscription licensing programs Microsoft School Agreement Subscription Microsoft Campus Agreement Subscription Customer Profile* K-12 schools looking for a simple, flexible Higher education institutions looking for a simple, flexible subscription licensing agreement subscription licensing agreement Minimum Requirements 300 units per enrolment, Total units = no. of products 300 units per enrolment, Total units = no. of products x no. of PCs + server units count x no. of full-time equivalent staff (FTE) + server units count Desktop Products Available • Microsoft School Desktop (consisting of Microsoft Office • Office Professional Professional 2003 edition, Windows Upgrade, and Core CAL) • Microsoft® Windows Professional Desktop Operating • Microsoft Office Professional System (OS) Upgrades • Microsoft® Windows Operating System Upgrade • Microsoft® FrontPage® • Microsoft Core Client Access Licenses (CAL) • Microsoft Project Professional • Microsoft® FrontPage® • Microsoft Publisher • Microsoft Project Professional • Microsoft® Visual Studio® Professional Academic • Microsoft Publisher • Microsoft SQL Server™ Client Access Licenses (CAL) • Microsoft® Visual Studio® .NET Professional • Microsoft Core CAL • Microsoft® Encarta® Reference Library and/or Encarta Includes Client Access Licenses for Windows Server, Exchange Server, Online Deluxe Systems Management Server™, and SharePoint™ Portal Server (CAL) • Microsoft Online Deluxe (Encarta Reference • Microsoft Windows Terminal Server CAL Library Subscription) • Microsoft Class Server CAL (Client Access License) • Microsoft® Visio® Professional • Microsoft Encarta® Online Deluxe (Encarta Reference • Microsoft Office OneNote® Library Subscription) • Microsoft Live Communications Server CAL • Microsoft Visio® Professional Edition • Microsoft® SQL Server™ CAL • Microsoft Office OneNote® • Microsoft Windows Terminal Server Client Access License (CAL) • Microsoft Live Communications Server CAL • Microsoft Class Server CAL (Client Access License) The Campus Agreement product offerings also include Microsoft Server products. The School Agreement product offerings also include Microsoft Server products. Please visit www.microsoft.com/Education/ProductsResources.aspx Please visit www.microsoft.com/Education/ProductResources.aspx Term Master School Agreement has no expiration date. Once a Master Master Campus Agreement has 12 or 36 months of licensing School Agreement is in place, submit a Subscription Order Form for coverage. Once a Master Campus Agreement is in place, submit a 12 months of licence coverage Subscription Order Form for 12 or 36 months of licensing coverage Pricing Levels Two pricing levels exist for non-perpetual licences. Level A covers Two pricing levels for non-perpetual licences covering all your less than 2500 PCs per enrolment and Level B covers more than institutions' computers, based on the number of faculty/full- and 2500 PCs per enrolment. Contact your Reseller for specific pricing* part-time staff. Level A covers less than 3000 PCs per enrolment and Level B covers more than 3000 PCs per enrolment. Contact your Reseller for specific pricing* Student Licensing Student Option available for licensing a specific number of students Student Option licences all of your students to use products on their to use products on their personal computer (including student personally owned computers. Minimum requirement of 300 units. laptops). Minimum requirement of 300 units. Student and staff Student and faculty/staff orders cannot be combined to meet the orders cannot be combined to meet the minimum requirement minimum requirement Staying Current on Software Users are licensed to run any version of products, including product Users are licensed to run any version of products, including product upgrades released during the designated
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