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City Council Agenda CITY COUNCIL AGENDA City Council Meeting Tuesday, October 20, 2015 Tom Davies Square 4:45 p.m. CLOSED SESSION, COMMITTEE ROOM C-11 6:00 p.m. OPEN SESSION, COUNCIL CHAMBER Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected]. ROLL CALL DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Resolution to move to Closed Session to deal with to deal with one (1) Litigation or Potential Litigation / Solicitor - Client Privilege matter (239(2)(e)(f)) regarding a settlement offer and potential litigation, in accordance with the Municipal Act 2001. (RESOLUTION PREPARED) RECESS MOMENT OF SILENT REFLECTION ROLL CALL DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF MATTERS ARISING FROM THE CLOSED SESSION Deputy Mayor Landry-Altmann will rise and report any matters discussed during the Closed Session. Council will then consider any resolutions emanating from the Closed Session. MATTERS ARISING FROM THE PUBLIC INPUT AND INFORMATION SESSION 1 of 226 CITY COUNCIL (2015-10-20) SEPTEMBER 16, 2015 No recommendations emanated from this meeting. Any questions regarding the meeting should be directed to Councillor Jakubo, Chair, Public Input and Information Session. MATTERS ARISING FROM OPERATIONS COMMITTEE SEPTEMBER 21, 2015 Council will consider, by way of one resolution, recommendations OP2015-27 to OP2015-32, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=855&itemid=rec. Any questions regarding the recommendations should be directed to Councillor Kirwan, Chair, Operations Committee. (RESOLUTION PREPARED) MATTERS ARISING FROM COMMUNITY SERVICES COMMITTEE SEPTEMBER 21, 2015 Council will consider, by way of one resolution, recommendations CS2015-20 to CS2015-21, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=833&itemid=rec. Any questions regarding the recommendations should be directed to Councillor Lapierre, Chair, Community Services Committee. (RESOLUTION PREPARED) MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE SEPTEMBER 22, 2015 Council will consider, by way of one resolution, recommendations FA2015-39 to FA2015-45, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=844&itemid=rec. Any questions regarding the recommendations should be directed to Councillor Jakubo, Chair, Finance and Administration Committee. (RESOLUTION PREPARED) MATTERS ARISING FROM THE PLANNING COMMITTEE SEPTEMBER 28, 2015 Council will consider, by way of one resolution, recommendations PL2015-176 to PL2015-186 all of which are found at: http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=873&itemid=rec. Any questions regarding these recommendations should be directed to Councillor Cormier, 2 of 226 CITY COUNCIL (2015-10-20) Chair, Planning Committee. (RESOLUTION PREPARED) CONSENT AGENDA (RESOLUTION PREPARED adopting, approving or receiving Items C-1 to C-15 contained in the Consent Agenda.) (For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.) MINUTES C-1. Planning Committee Minutes of September 14, 2015. 17 - 33 (RESOLUTION PREPARED - MINUTES ADOPTED) C-2. City Council Minutes of September 15, 2015 34 - 53 (RESOLUTION PREPARED - MINUTES ADOPTED) C-3. Public Input and Information Session Minutes, September 16, 2015 54 - 58 (RESOLUTION PREPARED - MINUTES ADOPTED) C-4. Operations Committee Minutes of September 21, 2015. 59 - 63 (RESOLUTION PREPARED - MINUTES ADOPTED) C-5. Community Services Committee Minutes of September 21, 2015. 64 - 66 (RESOLUTION PREPARED - MINUTES ADOPTED) C-6. Finance and Administration Committee Minutes of September 22, 2015. 67 - 71 (RESOLUTION PREPARED - MINUTES ADOPTED) C-7. Special City Council Minutes of September 22, 2015. 72 - 74 (RESOLUTION PREPARED - MINUTES ADOPTED) C-8. Planning Committee Minutes of September 28, 2015. 75 - 90 (RESOLUTION PREPARED - MINUTES ADOPTED) C-9. Special City Council Minutes of September 29, 2015. 91 - 94 (RESOLUTION PREPARED - MINUTES ADOPTED) C-10. Special City Council Minutes of September 30, 2015. 95 - 106 (RESOLUTION PREPARED - MINUTES ADOPTED) 3 of 226 CITY COUNCIL (2015-10-20) ROUTINE MANAGEMENT REPORTS C-11. Report dated October 1, 2015 from the General Manager of Assets and Finance/Chief 107 - 108 Financial Officer regarding Healthy Community Initiative Fund Request for Approval. (RESOLUTION PREPARED) Refer to By-law 2015-206 (In accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy, Council approval is being sought for grants and donations to community groups for Ward 3.) C-12. Report dated September 2, 2015 from the General Manager of Assets and 109 - 117 Finance/Chief Financial Officer regarding Contract Awards Exceeding $50,000 - June/July 2015. (RESOLUTION PREPARED) (This report provides information regarding contracts awarded with a total acquisition cost or revenue of $50,000 or more.) C-13. Report dated October 6, 2015 from the General Manager of Infrastructure Services 118 - 184 regarding Transportation Master Plan - Consultation Update. (RESOLUTION PREPARED) (A summary of comments receive from the public and responses ) CORRESPONDENCE FOR INFORMATION ONLY C-14. Report dated September 18, 2015 from the General Manager of Citizen and Leisure 185 - 186 Services regarding Raymond Plourde Arena Emergency Repairs. (FOR INFORMATION ONLY) (This report has been prepared to fulfill the requirements for Emergency Purchases as defined in the City's Purchasing By-law 2014-1. The report will outline the discovery of asbestos containing material at the Raymond Plourde Arena and the emergency work undertaken by CGS Staff and contractors commencing July 2015.) C-15. Report dated September 18, 2015 from the General Manager of Citizen and Leisure 187 - 188 Services regarding Capreol Arena Emergency Repairs. (FOR INFORMATION ONLY) (This report has been prepared to fulfill the requirements for Emergency Purchases as defined in the City's Purchasing By-law 2014-1. The report will outline the discovery of material in possible contact with asbestos at the Capreol Arena and the emergency work undertaken by CGS Staff and contractors commencing June 2015.) REGULAR AGENDA REFERRED & DEFERRED MATTERS R-1. Report dated September 9, 2015 from the General Manager of Growth & Development 189 - 199 regarding Final Report Respecting the Completion of Infrastructure Works in New Developments. (RESOLUTION PREPARED) (This matter was deferred from the August 12, 2014 City Council meeting.) 4 of 226 CITY COUNCIL (2015-10-20) MANAGERS' REPORTS R-2. Report dated September 3, 2015 from the General Manager of Growth & Development 200 - 214 regarding Update on Downtown Development Incentives. (RESOLUTION PREPARED) (This report provides Council with information regarding current downtown development and redevelopment incentives, with ties as to how these incentives could be used to incentivize the ‘Smart Growth Mixed-Use Development Project’ proposed by the DVDC (the proposal). The report also recalls the Downtown Master Plan and identifies areas of further study leading up to possible changes to the downtown community improvement plan framework.) R-3. Report dated October 6, 2015 from the General Manager of Citizen and Leisure 215 - 221 Services regarding Naming of former Long Lake Public School. (RESOLUTION PREPARED) (The Clifford and Lillian Fielding Foundation have donated $245,000 to the City of Greater Sudbury to enable the City to purchase the Long Lake Public School from the Rainbow District School Board. This report recommends that the park created by the purchase of the school and the existing Long Lake Playground be named Kivi Park in recognition of this donation and in accordance with conditions defined within the Building, Property and Park Naming Policy.) BY-LAWS Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage. The following By-Laws will be read and passed: 2015-203 A By-Law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of October 20, 2015 2015-204 A By-law of the City of Greater Sudbury to Amend By-Law 2015-160 being a By-law of the City of Greater Sudbury to Adopt Terms of Reference for Advisory Panels for the City of Greater Sudbury City Council Resolution #CC2015-311 (This by-law establishes the Terms of Reference for the Newcomer, Refugees and Immigration Advisory Panel.) 2015-205T A By-Law of the City of Greater Sudbury to Appoint Municipal Enforcement Officers to Enforce the Public and Private Property Sections, the Disabled Parking Sections and the Fire Routes Sections of By-law 2010-1 (This updates the list of Parking Control Officers to
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