REGULAR MEETING OF CITY COUNCIL
CITY HALL, 10105 12A STREET, DAWSON CREEK
MONDAY, MAY 13, 2019 AT 9:00 AM
AGENDA Page
1. CALL MEETING TO ORDER
2. DELEGATIONS
6 2.1 Randy Carlstad & Lorraine Lawrence, Dawson Creek Sons of Norway Lodge #79 in attendance re: Norwegian Constitution Day Proclamation and Request to Fly Flag at Peace Park.
7 - 8 2.2 Ken Watson, Northeast BC Crime Stoppers & Const. Brandie Guzyk, RCMP in attendance re: National Police Week & Crime Stoppers Week Proclamation.
9 2.3 Joe Judge, Dale Campbell, Dennis Armitage & Rick Hackworth, Rotary International Club in attendance re: Update on the Dawson Creek Walking Trail.
3. NEW/COUNCILLOR BUSINESS
10 3.1 Councillor Gevatkoff re: Michaels Subdivision Upgrades.
4. MINUTES
11 - 19 4.1 Minutes of the Regular Meeting of Council (April 29, 2019) for adoption.
20 - 21 4.2 Minutes of the Special Meeting of Council (May 1, 2019) for adoption.
22 - 23 4.3 Minutes of the Special Meeting of Council (May 3, 2019) for adoption.
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5. BUSINESS ARISING
5.1 Verbal Request From the Chief Administrative Officer re: Motion of Council required to include a statement that identifies Council’s Intended Direction for the Five Year Plan to be included in the email when submitting the Financial Plan and Tax Rate Bylaws to the Ministry.
6. CORRESPONDENCE
24 6.1 Letter from Connie Patterson, President, Dawson Creek Exhibition Association (April 24, 2019) re: Request for Support of Grant Application from Northern Development Initiative Trust Initiatives Program.
25 - 28 6.2 Letter from Sylvia Siemens, Resident of Dawson Creek (April 24, 2019) re: Concerns with City of Dawson Creek Animal Responsibility Bylaw No. 4122.
29 6.3 Letter from Caitlyn Triebel, President, Dawson Creek Minor Ball Association (April 30, 2019) re: Sports Field Usage & Concerns Regarding Reduced Maintenance.
30 - 38 6.4 Letter from Mike Hurley, Mayor, City of Burnaby (May 2, 2019) re: Expanding Investment Opportunities.
39 6.5 Letter from Keith Bertrand, Mayor, District of Tumbler Ridge & Allen Courtoreille, Mayor, District of Chetwynd (May 3, 2019) re: Invitation to Attend the 2019 Northeast BC Community Coal & Energy Forum September 11 & 12, 2019 in Tumbler Ridge, BC.
40 - 45 6.6 Letter from Honourable Selina Robinson, Ministry of Municipal Affairs and Housing (May 7, 2019) re: Affordable Housing Through Building BC Funds.
7. REPORTS
46 - 66 7.1 Report No. 19-057 from the Chief Financial Officer re: Climate Action Revenue Incentive Program (CARIP).
67 - 79 7.2 Report No. 19-080 from the Corporate Officer re: 2019 Policy Review.
80 - 86 7.3 Report No. 19-069 from the Development Services Manager re: Temporary Use Permit (19-01) - 3894181 BC Ltd (1125-102nd Avenue).
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87 - 89 7.4 Report No. 19-071 from the Development Services Manager re: Request for Quotations 2019-13 Lot Cutting & Clean-up.
90 - 92 7.5 Report No. 19-074 from the Utilities Manager re: Invitation to Tender 2019-08 – Capital Roadworks Program – 112th Avenue Reconstruction.
93 - 95 7.6 Report No. 19-075 from the Utilities Manager re: Invitation to Tender 2019-09 – Capital Roadworks Program – 102 Ave Sidewalk, Curb & Gutter.
96 - 97 7.7 Report No. 19-076 from the Utilities Manager re: Invitation to Tender 2019-10 – Capital Roadworks Program – 10th Street Sidewalk Addition.
98 - 100 7.8 Report No. 19-077 from the Utilities Manager re: Invitation to Tender 2019-11 – Capital Roadworks Program – 13A Street Sidewalk, Curb & Gutter.
101 - 103 7.9 Report No. 19-079 from the Corporate Officer re: Request for Proposals 2019- 16 Website & Video Services.
104 - 117 7.10 Report No. 19-073 from the Administrative Assistant re: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results.
8. BYLAWS
118 - 127 8.1 Report No. 19-070 from the Development Services Manager re: Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 & Zoning Amendment (19-03) Bylaw No. 4419, 2019 - South Peace Health Services Society (1225 – 113th Avenue). • Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 for consideration of first and second readings. • Zoning Amendment (19-03) Bylaw No. 4419, 2019 for consideration of first and second readings.
9. MAYOR'S BUSINESS
9.1 Mayor's Update(s): 1. Dawson Creek & District Hospital Capital Project Advisory Committee Meeting. 2. Encana Community Information Session. 3. Shannon McKenzie's Classroom Grades 1 & 2 – Position as Mayor. 4. World Junior A Challenge Ticket & Sponsorship Roll-out. 5. North Central Local Government Association AGM & Conference. 6. Notre Dame School - Osteogenesis Imperfecta (OI) Awareness.
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128 - 129 9.2 Request to Waive July & August Drop-In Fees at the Kenn Borek Aquatic Centre.
10. DIARY
11. CONSENT CALENDAR
130 - 134 11.1 Consent Calendar items to be received: 1. Report No. 19-065 from the Corporate Officer re: Items to be Released from Previous Closed Minutes. 2. Letter from John Perry, Chief Operating Officer, Colonial Coal International Corp. (April 23, 2019) re: Colonial Coal - Thank-You for Meeting Wednesday, April 10, 2019 - Dawson Creek, BC. 3. Letter from Sunny Balwaria, President, Balwaria Empire Pvt. Ltd. O/A Cold Shot (April 23, 2019) re: Request to Support Parcel & Passenger Transportaton Services Provider O/A Cold Shot, A Division of a Balwaria Empire Pvt. Ltd..
12. STRATEGIC PRIORITIES CHART
13. MEDIA QUESTION PERIOD
14. RECESS TO CLOSED MEETING
14.1 Resolution to move into the Meeting of Council Closed to the Public.
Agenda Item 2.1 & 6.2 - Section 90 (1)(j) information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. Agenda Items 3.1, 3.2 & 5.1 - Section 90 ‘Minutes’ - as previously noted. Agenda Item 4.1 Section 90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Agenda Item 6.1 Section 90 (1)(g) litigation or potential litigation affecting the municipality.
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15. RECONVENE TO OPEN MEETING TO ADJOURN
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WHEREAS, Norwegian Constitution Day is the National Day of Norway and is an official national holiday observed on May 17th each year;
AND WHEREAS, among Norwegians, the day is referred to simply as syttende mai or syttande mai (both meaning May 17th);
AND WHEREAS, this is a day on which celebrations mark the signing of the Norwegian Constitution in Eidsvoll;
AND WHEREAS, on May 17th, Norwegian Canadians will express their appreciation and pride for their heritage through observance of Norway’s Constitution Day;
NOW THEREFORE, I do hereby proclaim May 17, 2019 to be
"NORWEGIAN CONSTITUTION DAY" in Dawson Creek
Mayor Dale Bumstead
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WHEREAS, National Police Week began in 1970 as a way for Police to connect with their communities and increase awareness about the services they provide;
AND WHEREAS, the members of the RCMP of the City of Dawson Creek play an important role in safeguarding the rights and freedoms of the citizens of our community;
AND WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our department recognize their duty to serve the people by safeguarding life and property, protecting them against violence or disorder and protecting the innocent against deception and the weak against oppression or intimidation;
AND WHEREAS, our police department has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service;
NOW THEREFORE, I do hereby proclaim the week of May 13-17, 2019 as
"National Police Week" in Dawson Creek
Mayor Dale Bumstead
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WHEREAS, anonymous tips are being handled by one Crime Stoppers Society covering the whole northeast corner of BC;
AND WHEREAS, the Society accepts anonymous tips via phone, through the web, or by text messages, commits to keeping confidentiality for individuals, and partners with the media and police as part of a provincial, national and international organization to help make communities a safer place to live;
AND WHEREAS, Northeast BC Crime Stoppers is part of a new initiative by Global BC’s news channel which is focused on airing information about unsolved crimes or incidents, in the hopes of generating new information;
AND WHEREAS, on behalf of the citizens of Northeast BC who wish to live in a safe community and who wish to acknowledge that Crime Stoppers has been operating in this area since 1989;
NOW THEREFORE, I do hereby proclaim the week of May 27-31, 2019 as
"Crime Stoppers Week" in Dawson Creek
Mayor Dale Bumstead
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Page 9 of 134 ITEM 3.1
MEMO
TO: Mayor & Council DATE: May 13, 2019
FROM: Councillor Paul Gevatkoff FILE: 1-1-1
SUBJECT: Michaels Subdivision Upgrades
A report has been completed on the Michaels Subdivision. The report identifies the work required to upgrade the subsurface (sewer, water, drainage) as well as upgrading streets to paved with a curb and gutter. The report provides phased costs. The information in the report is required to consider the option of including phases in the 2020 and future years of our budget. Access to the RV Dump and Truck Waste Dump on 115th Avenue also needs upgrading.
I move to have Administration provide a summary of the Michaels Subdivision report to Mayor and Council.
Respectfully,
Paul Gevatkoff
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MINUTES OF THE REGULAR COUNCIL WITH COMMITTEE OF THE WHOLE City Hall, 10105 – 12A Street, Dawson Creek, BC on Monday, April 29, 2019
COUNCIL PRESENT STAFF PRESENT Mayor Dale Bumstead Duncan Redfearn, Chief Administrative Officer Councillor Jerimy Earl Brenda Ginter, Corporate Officer Councillor Paul Gevatkoff Flavia Rossi Donovan, Chief Financial Officer Councillor Amy Kaempf Tab Young, Recording Secretary Councillor Blair Lekstrom Councillor Charlie Parslow Councillor Shaely Wilbur
1. CALL MEETING TO ORDER
Call to Order Mayor Bumstead called the Regular Meeting to order at 9:00 am.
2. DELEGATIONS 2.1 Review of Audited Dale Rose & Jaron Neufeld, Chartered Professional Accountants, Sander Rose Bone Financial Statements Grindle LLP attended to give an overview of the Audited Financial Statements.
Mr. Rose reviewed the 2018 Audited Financial Statements and congratulated management and Council for a clean audit report. Mayor Bumstead thanked Sander Rose Bone Grindle LLP for their dedication and hard work on behalf of the City for the audit every year.
2.2 MS Awareness Month Sherri Mytopher, local representative with the Multiple Sclerosis (MS) Society of Proclamation Canada attended to receive the proclamation of May 2019 as MS Awareness Month and requested that the City raise the Society's flag for the month of May.
2.3 Hospice Palliative Care Marilyn Alexander & Pat Hunter, South Peace Hospice Palliative Care Society Proclamation attended to receive the “May 2019 as Hospice Palliative Care Month” Proclamation.
Ms. Alexander and Ms. Hunter spoke on a new pilot project they are undertaking and handed out information to Council.
Mayor Bumstead thanked the South Peace Hospice Palliative Care Society for all of the work they do within the community.
Councillor Lekstrom Councillor Lekstrom joined the meeting at 9:12 am.
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 2 of 9
2.4 Drinking Water Week & Chelsea Mottishaw & Jon Kocis from the City of Dawson Creek attended to receive BC Water Week the BC Water Week and Drinking Water Week Proclamation.
2.5 Emergency Gordon Smith, Fire Chief and Sabrina Walter, Emergency Support Services Director Preparedness Week attended to receive the Emergency Preparedness Week Proclamation and Proclamation encouraged the public to make sure they have a 72 hour kit and sign up for Emergency notification through the City website.
2.6 BC Transit Rob Ringma, Manager of Government Relations, BC Transit attended to provide an overview on the BC Transit custom transit feasibility Memorandum of Understanding.
2.7 Update on the Natural Chris Montgomery, Manager, E&P Engagement from the Canadian Association of Gas & Oil Industry Petroleum Producers (CAPP) provided an update on the state of the industry and highlighted key industry policy updates and the issues/activities that are happening in the Dawson Creek region in the Natural Gas & Oil Industry.
Recess Mayor Bumstead called a Recess at 10:16 am.
Reconvene Mayor Bumstead Reconvened the meeting at 10:22 am.
2.8 PRRD Trails Project Trish Morgan, General Manager of Community Services, PRRD & Janna Zelenski, Landscape Architect, Lanarc Consultants were in attendance to present the Proposed Connecting Communities Trails Project.
A request was made for Council to provide feedback regarding the trails project.
3. NEW/COUNCILLOR BUSINESS
3.1 Councillor Earl Councillor Earl attended the Co-op AGM and congratulated them on a successful year and thanked them for all the work they do in the community of Dawson Creek.
3.2 Councillor Parslow Councillor Parslow reported on his recent activities including the Fibre Event held at the George Dawson Inn, the quilting event held at the Calvin Kruk Centre for the Arts, and the Intergovernmental Meeting held in Wembley, which he found to be very informative.
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 3 of 9
4. MINUTES 4.1 April 8/19 Minutes PARSLOW/KAEMPF, That the minutes of the Regular Meeting of Council (April 8, 2019) be adopted. CARRIED
4.2 April 8/19 Minutes WILBUR/EARL, That the minutes of the Budget Meeting of Council (April 8, 2019) be adopted. CARRIED
5. BUSINESS ARISING
6. CORRESPONDENCE 6.1 Letter for Support GEVATKOFF/EARL, Networks Ministry That the letter from Jacqueline Janssen, Program Director, Networks Ministries (April 4, 2019) re: Request for a Letter for Support for "We Need More Space" Campaign be received; further, that a letter of support be provided. CARRIED
6.2 Seals Swim Club LEKSTROM/PARSLOW, That the letter from Trevor O'Dwyer, President, Dawson Creek Seals Swim Club (April 5, 2019) re: Kenn Borek Aquatic Centre - Camping and Equipment Request (July 19-21, 2019) be received; further, that the request be approved. CARRIED
6.3 2019-20 NCLGA WILBUR/KAEMPF, Membership Dues That the letter from Gordon Klassen, President, North Central Local Government Association (NCLGA) (April 5, 2019) re: 2019-20 NCLGA Membership Dues be received; further, that staff be directed to pay the invoice in the amount of $5,460.39. CARRIED
6.4 City of Maple Ridge GEVATKOFF/PARSLOW, That the letter from Mayor Michael Morden, City of Maple Ridge (April 5, 2019) re: Request for a Letter of Support for the Erosion of Democratic Elected Government be received for information. CARRIED
6.5 Affordable Housing PARSLOW/WILBUR, That the letter from Linda Mooney, Resident of Dawson Creek, BC (April 17, 2019) re: Lack of Affordable Housing and issues of concern be received for discussion. CARRIED
Council discussed the housing crisis within the City of Dawson Creek and the need for action.
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 4 of 9
Affordable Housing The Chief Administrative Officer informed Council that the Peace River Regional (Cont’d) District plans on posting a RFP in June regarding housing needs.
6.5.1 PARSLOW/EARL, That Council authorize the Mayor, on behalf of Council to discuss potential solutions to the housing issue with the Peace River Regional District. CARRIED
6.6 Sport & Event Tourism LEKSTROM/WILBUR, BC Tourism Grant That the Letter from Barry Reynard, Director Sport & Event Tourism, Tourism Dawson Creek (April 17, 2019) re: Request Support of Grant Application from the British Columbia Tourism Events Program be received; further, that the City of Dawson Creek supports the application to the British Columbia Tourism Events Program from Tourism Dawson Creek for a grant for the World Junior A Hockey Challenge to broaden the reach and impact of the event through marketing and communications. CARRIED
6.7 Sport & Event Tourism WILBUR/EARL, NDIT Grant That the letter from Barry Reynard, Director Sport & Event Tourism, Tourism Dawson Creek (April 17, 2019) re: Request for Support of Grant Application from the Northern Initiative Trust Initiatives Program be received; further, that the City of Dawson Creek supports the application to Northern Development Initiative Trust from Tourism Dawson Creek for a grant of up to $20,000 for the World Junior A Hockey Challenge from the Marketing Initiatives Program. CARRIED
7. REPORTS 7.1 2018 Audited Financial PARSLOW/KAEMPF, Statements That Report No. 19-060 from the Chief Financial Officer re: 2018 Audited Financial Statements be received; further, that the 2018 Audited Financial Statements be approved as presented. CARRIED
7.2 2019 Capital Fleet GEVATKOFF/LEKSTROM, Replacement Program That Report No. 19-059 from the Utilities Manager re: 2019 Capital Fleet Fund Reallocation Replacement Program Fund Reallocation be received for discussion. CARRIED
The Chief Administrative Officer answered questions of Council regarding this report.
7.2.1 WILBUR/KAEMPF, That Report No. 19-059 from the Utilities Manager re: 2019 Capital Fleet
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 5 of 9
2019 Capital Fleet Replacement Program Fund Reallocation be received; further, that Council Replacement Program approve the purchase of a dump trailer and an enclosed trailer in place of one of Fund Reallocation the pickups planned for replacement in 2019. (Cont’d) CARRIED
7.3 On-Line Home Owner PARSLOW/LEKSTROM, Grant Agreement - City That Report No. 19-063 from the Financial Manager re: On-Line Home Owner of Langford Renewal Grant Agreement – City of Langford Renewal be received; further, that the agreement with the City of Langford be approved for a five year term beginning April 15, 2019 with an initial annual fee of $2,000 followed by an annual increase of $50.00. CARRIED
7.4 Mile 0 Parks Society City PARSLOW/WILBUR, Representative That the decision to approve the nomination of Bryna Casey for consideration as a City representative on the Mile O Parks Society Board be ratified. CARRIED
7.5 Approving Officer LEKSTROM/KAEMPF, Appointments That Report No. 19-052 from the Deputy Corporate Officer re: Approving Officer Appointments be received; further, that the appointment of Kevin Henderson as the Approving Officer for the City of Dawson Creek be reaffirmed and that Peter Nilsen be appointed as the Deputy Approving Officer. CARRIED
7.6 CPI Policy PARSLOW/LEKSTROM, That Report No.19-053 from the Deputy Corporate Officer re: Consumer Price Index Policy be received; further, that the Policy attached to this report authorizing the use of the British Columbia Consumer Price Index at September 30th to increase applicable fees effective January 1st of the following year be approved subject to a successful 30 day review period. CARRIED
7.7 2019 Policy Review KAEMPF/GEVATKOFF, That Report No. 19-062 from the Corporate Officer re: 2019 Policy Review be received for discussion. CARRIED 7.7.1 GEVATKOFF/PARSLOW, That Report No. 19-062 from the Corporate Officer re: 2019 Policy Review be received; further, that the policies listed in the report be brought back to Council in groups of three for consideration within the next few Regular Meetings of Council. CARRIED
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 6 of 9
Conflict of Interest Councillors Wilbur and Kaempf excused themselves from the meeting at 11:34 am due to a conflict of interest with item 7.8 as they are both involved with Junior Soccer.
7.8 South Peace Junior PARSLOW/GEVATKOFF, Soccer That Report No. 19-056 from the City Planner re: Development Variance Permit No. 19-06 be received; further, that Development Variance Permit 19-06 be approved to vary Sign Regulation Bylaw No. 4369, 2018 by allowing third-party advertisements at 401 116th Avenue from May 1st to July 31st of every year. CARRIED
Councillors Wilbur and Kaempf returned to the meeting at 11:36 am.
7.10 DP 19-05 GEVATKOFF/PARSLOW, That Report No. 19-066 from the City Planner re: Development Permit No. 19-05 Mainland Investments Inc. (1324 & 1400 Alaska Avenue) be received; further, Development Permit 19-05, to control the form and character of a new 80-unit hotel located at 1324 & 1400 Alaska Avenue be approved. CARRIED
7.11 Arena Advertising Sales WILBUR/KAEMPF, That Report No. 19-050 from the General Manager of Community Services re: Request for Proposal 2019–06 Arena Advertising Sales be received; further, that the City of Dawson Creek enter into an Arena Advertising Sales Agreement with the Contractor, Terry O’Dwyer for a three year term; and further that, the Contractor agrees to pay to the City 75% of the gross monthly advertising revenue on a semi-annual basis. CARRIED
7.12 Tender 2019-07 EARL/GEVATKOFF, That Report No. 19-058 from the Utilities Manager re: Invitation to Tender 2019- 07 Capital Road Works Program – 92nd Avenue Reconstruction 17th – 19th Street be received; further, that Council award RFQ 2019-07 to Peter’s Bros Construction Ltd. for the contract price of $1,297,885.03, plus applicable taxes. CARRIED
8. BYLAWS 8.1 Bylaw No. 4414/4415 PARSLOW/WILBUR, That Report No. 19-054 from the Corporate Officer re: 2019 Local Area Service - Street Lights Projects be received; further, that Local Area Service Establishment Bylaw No. 4414, 2019 and Local Area Service Establishment Bylaw No. 4415, 2019 be given first three readings and that staff be directed to submit the bylaws to the Ministry of Municipal Affairs and Housing for approval. CARRIED
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 7 of 9
8.2 Bylaw No. 4411 GEVATKOFF/WILBUR, That Bylaw Notice Enforcement Amendment Bylaw No. 4411, 2019 be adopted. CARRIED
8.3 Bylaw No. 4412 PARSLOW/KAEMPF, That Municipal Ticket Information System Amendment Bylaw No. 4412, 2019 be adopted. CARRIED
9. MAYOR'S BUSINESS 9.1 Mayor's Updates The Mayor updated Council on his recent activities.
9.2 Northern Health DCDH WILBUR/KAEMPF, Capital Project Advisory That the letter from Colleen Nyce, Board Chair, Northern Health Authority (March Committee 21, 2019) re: Dawson Creek and District Hospital (DCDH) Redevelopment: Invitation to Join the Northern Health DCDH Capital Project Advisory Committee be received; further, that Mayor Bumstead be the designate from the City of Dawson Creek to join the committee and that Councillor Wilbur be appointed as an alternate. CARRIED
9.3 Shell Canada Energy WILBUR/LEKSTROM, donation That the $25,000 grant received from Shell Energy in 2018 be re-allocated to the Dawson Creek Exhibition Association to help fund the band reconstruction project. CARRIED
9.4 MS Flag WILBUR/EARL, That the request to fly the MS flag for the month of May for MS awareness month be approved. CARRIED
9.5 PRRD Trail Project EARL/KAEMPF, That staff be directed to review the information provided from the Peace River Regional District regarding the Connecting Communities Trail Project and report back to Council regarding potential implications of the proposed project. CARRIED
10. DIARY
11. CONSENT CALENDAR
11.1 Consent Calendar LEKSTROM/EARL, That the following Consent Calendar items be received for information: 1. Letter from the Honourable Henry Braun, Mayor, City of Abbotsford (April
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 8 of 9
Consent Calendar 18, 2019) re: City of Abbotsford, Resolution: Criminal Justice Reform in (Cont’d) British Columbia. 2. Letter from the Honourable Henry Braun, Mayor, City of Abbotsford (April 18, 2019) re: City of Abbotsford, Resolution: Continued Widening of TransCanada Highway #1, Through the Fraser Valley. CARRIED
12. STRATEGIC PRIORITIES CHART
13. MEDIA QUESTION PERIOD
Recess Mayor Bumstead called a Recess at 12:15 pm.
Reconvene Mayor Bumstead reconvened the meeting at 12:47 pm.
14. COMMITTEE OF THE WHOLE REPORTS
14.1 - 14.6 COW Reports Council was provided with updates from staff including the Acting Staff Sergeant, the Corporate Officer, the Chief Financial Officer, the Manager of Development Services, the Recreation Manager and the Airport Manager regarding the activities of their respective departments.
Community Clean Up WILBUR/PARSLOW, That staff submit a letter of request to the Peace River Regional District to waive the dumping fees for the week of the Community Clean Up. CARRIED 15. RECESS TO CLOSED MEETING 15.1 Recess to Closed PARSLOW/EARL, That Council move into the Meeting of Council Closed to the Public at 2:01 pm, pursuant to Section 90 of the Community Charter for the purpose of discussing the following items: Agenda Item 2.1 - Section 90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages. Agenda Item 3.1 - Section 90 (1)(g) litigation or potential litigation affecting the municipality. Agenda Item 3.2 - Section 90 (1)(c) labour relations or other employee relations. Agenda Item 4.1 - Section 90 (2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both.
Agenda Item 5.1 - Section 90 ‘Minutes’ - as previously noted.
CARRIED
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Minutes of the Regular Council Meeting with Committee of the Whole – Monday, April 29, 2019 Page 9 of 9
16. RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN 16.1 Adjourn GEVATKOFF/EARL That the meeting be reconvened open to the public and adjourned at 3:44 pm. CARRIED
CERTIFIED A TRUE AND CORRECT COPY OF THE MINUTES OF THE REGULAR MEETING OF COUNCIL HELD MONDAY, Mayor Dale Bumstead – Chair APRIL 29, 2019.
BRENDA GINTER CORPORATE OFFICER Brenda Ginter – Corporate Officer
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MINUTES OF THE SPECIAL MEETING OF CITY COUNCIL City Hall, 10105 – 12A Street, Dawson Creek, BC on Wednesday, May 1, 2019
COUNCIL PRESENT STAFF PRESENT Mayor Dale Bumstead Duncan Redfearn, Chief Administrative Officer Councillor Jerimy Earl Brenda Ginter, Corporate Officer Councillor Paul Gevatkoff Flavia Rossi Donovan, Chief Financial Officer Councillor Amy Kaempf Sabrina Walter, Recording Secretary Councillor Blair Lekstrom Councillor Charlie Parslow
COUNCIL ABSENT Councillor Shaely Wilbur
1. CALL TO ORDER
1.1 Call to Order The Chair called the Special Meeting of Council to order at 1:00 pm.
2. REPORTS 2.1 2019-2023 Five Year KAEMPF/LEKSTROM, Financial Plan Summary That Report 19-067 from the Chief Financial Officer re: 2019-2023 Five Year Financial Plan Summary be received for discussion. CARRIED LEKSTROM/KAEMPF, That Report 19-067 from the Chief Financial Officer re: 2019-2023 Five Year Financial Plan Summary be received; further, that the changes noted within this report be included in the 2019-2023 Financial Plan Bylaw 4416, 2019. CARRIED
3. BYLAWS 3.1 Bylaw No. 4416/4417 PARSLOW/WILBUR, That Report No. 19-061 from the Chief Financial Officer re: Financial Plan and Tax Rates Bylaw be received; further, that Financial Plan Bylaw No. 4416, 2019 and Tax Rates Bylaw No. 4417, 2019 be given first three readings. CARRIED
4. ADJOURNMENT
4.1 Adjourn LEKSTROM/WILBUR, That the Regular Meeting of Council be adjourned at 1:09 pm.
CARRIED
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Minutes of the Special Meeting of City Council – Wednesday, May 1, 2019
CERTIFIED A TRUE AND CORRECT COPY OF THE MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD MONDAY, Mayor Dale Bumstead – Chair MAY 1, 2019.
BRENDA GINTER CORPORATE OFFICER Brenda Ginter – Corporate Officer
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MINUTES OF THE SPECIAL MEETING OF CITY COUNCIL City Hall, 10105 – 12A Street, Dawson Creek, BC on Friday, May 3, 2019
COUNCIL PRESENT STAFF PRESENT Mayor Dale Bumstead Duncan Redfearn, Chief Administrative Officer Councillor Jerimy Earl Brenda Ginter, Corporate Officer Councillor Paul Gevatkoff Flavia Rossi Donovan, Chief Financial Officer Councillor Amy Kaempf Sabrina Walter, Recording Secretary Councillor Blair Lekstrom Councillor Charlie Parslow
COUNCIL ABSENT Councillor Shaely Wilbur
1. CALL TO ORDER
1.1 Call to Order The Chair called the Special Meeting of Council to order at 1:00 pm.
2. BYLAWS 2.1 Bylaw No. 4416 GEVATKOFF/EARL, That the 2019-2023 Financial Plan Bylaw No. 4416, 2019 be adopted. CARRIED
2.2 Bylaw No. 4417 EARL/KAEMPF, That the Tax Rates Bylaw No. 4417, 2019 be adopted. CARRIED
3. RECESS TO CLOSED MEETING
3.1 Recess to Closed KAEMPF/LEKSTROM, That Council move into the Meeting of Council Closed to the Public at 2:01 pm, pursuant to Section 90 of the Community Charter for the purpose of discussing the following items: Agenda Item 2.1 - Section 90 (1)(j) information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. CARRIED
4. RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN 4.1 Adjourn PARSLOW/KAEMPF, That the meeting be reconvened open to the public and adjourned at 1:22 pm. CARRIED
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Minutes of the Special Meeting of City Council – Friday, May 3, 2019
CERTIFIED A TRUE AND CORRECT COPY OF THE MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD MONDAY, Mayor Dale Bumstead – Chair MAY 3, 2019.
BRENDA GINTER CORPORATE OFFICER Brenda Ginter – Corporate Officer
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0 N C Aw 5 R E E DAWSON CREEK AND DISTRICT EXHIBITION ASSOCIATION 9 6} K BOX 819 DAWSON CREEK, BC VIG 4H8 Summer Ph: (250)782-8911 Fax: (250) 782-8977 ‘ ‘ ‘ Winter Ph: (250) 782-6272 Fax: (250) 782-1881 Business No: 12975 8314 RT000l
City of Dawson Creek Box 150 Dawson Creek, BC VlG 4G4
Attn: Mayor Dale Bumstead & City Council
Planning for the 97”‘Annual Dawson Creek Exhibition & Stampede is well underway. One of the grants the Exhibition is applying for is through the Northern Development Initiative Trust, called the , Fabulous Festivals and Events grant. The grant provides armualfunding to Festivals and Events that are registered not-for-pro?t organizations in the region that contribute to service sector revenues in the local economy and aim to improve the sustainability. In order to complete the grant and get approval for funding the Dawson Creek Exhibition is requesting a Resolution of Support from the City of Dawson Creek. The Resolution of support must state the following: The City of Dawson Creek supports the application to Northern Development Initiative Trust from the Dawson Creek & District Exhibition Association for a grant of up to $5,000 for the Dawson Creek Exhibition & Stampede from the Fabulous Festivals and Events grant.
Funds from this grant will be used to help promote the 97”‘Annual Exhibition. Advertising and promotions over the next 3 years will be taking place to bring awareness to the community about the Exhibition reaching its 100"‘Anniversary. A huge milestone for this community!
Thank you for your consideration into this matter.
Connie Patterson, President ?u. %/ Dawson Creek Exhibition & Stampede
Page 24 of 134 ITEM 6.2
April24, 2019 l!n~~© APR 2 5 2019 Dawson Creek City Council CITV Of DAWSON CREEK Re: City of Dawson Creek Bylaw No 4122 Animal Responsibility
It has been brought to my attention that changes are being considered to the above referenced bylaw. I hereby request that Council consider the following position as a demonstration of the Guiding Principles referenced in reports to Council, specifically "Inclusivity - we will create an invitational climate by engaging people in issues that directly affect them". I am a cat owner and am therefore directly affected.
I am strongly opposed to the wording, or lack thereof contained in Section 8 and specifically 8.1 (d) of Bylaw No 4122. I find this bylaw ambiguous as it is and am concerned that proposed changes (unspecified at this time) may only serve to make the situation more untenable.
The links between control of dogs and cats outlined in Section 5 of the bylaw and seizure and impoundment authority outlined in Section 8 is clear and well documented with the exception of 8.1 (d). ie 8.1 (a) relates to seizure when animal has not been licensed- Section 4 requires a valid license 8.1 (b) relates to seizure when animal is unlawfully at large- Section 5.1 requires that no owner will permit a dog or cat to be running at large in the city and "running at large" is defined in the definitions. 8.1 (c) relates to seizure when animal is straying or trespassing on private property - seems redundant as straying or trespassing on premises ofany person other than the owner falls within the definition of "running at large" same as 8.1 (b).
Each of these subsections presumes a contravention of the bylaw. Subsection (d) however does not. It simply states any dog or cat may be seized and impounded should it be on "unfenced land and not securely contained". The only provisions relating to required containment are in Section 5.2 referring to an intact animal when in heat, 5.3 dog (not cat), and vicious dogs (Section 6).
These requirements are also detailed on the "Cat Owner Responsibility Registration Form" (license). The reference to "trap and/or impound" a cat is also restricted to instances ofbeing "at large". AgendaDatel1(t.l.t\'?(l~
R Q GMCS 0 EA Closed Dale- · g • . ..,- 0 MA'tO CFO 0 ALL SR. STAFF E"rp \l 0 n CORRESPONO J"'-'-" . 0 C0\.)1iC . rvl OTHER DY NDAR ~ CAO Q GMDS jk~u&ff},.;v.;.lt~ Q CONSENT CALE •. . ~co ..
Page 25 of 134 ITEM 6.2
... 3 references
The licence issued pursuant to Bylaw No 4122 provides that:
"I am aware that the City of Dawson Creek Bylaw No 4122 regulates the responsibilities of Cat Owners. As a cat owner I will comply with the guidelines in accordance with this bylaw"
"I will register my cat annually on or before February 1st in the calendar year."
"I will prevent my cat from trespassing on another person's private property."
"I am aware that Animal Services Officers may trap and/or impound my cat if my cat is trespassing on another person's private property and I will be responsible for impound fees as set out by this Bylaw."
Section 4 - Control of dogs and cats
5.1 No owner will permit a dog or cat to be running at large in the City ("at large" means in or upon a highway or public place or in or upon the lands or premises ofany person other than the owner ofthe animal without the express or implied consent ofthat person" per definitions in the bylaw)
5.2 The owner of an intact animal must, at all times when the dog or cat is in heat, keep the dog or cat securely confined within a building, enclosure or carriage bag capable of preventing the dog's or eat's escape and the entry of other dogs or cats"
5.3 The owner of a dog will, at all times when the dog is on the owner's property, keep the dog securely confined on the property by keeping the dog indoors, or within a fenced area sufficient to prevent the dog from leaving the property.
Section 8 - Seizure and Impoundment:
8.1 An Animal Control Officer may seize and impound: a. any dog or cat that has not been licensed in accordance with this Bylaw; b. any dog or cat unlawfully at large on a highway or in a public place; c. any dog or cat straying or trespassing on private property; and d. any dog or cat on unfenced land and not securely contained.
Page 26 of 134 ITEM 6.2
... 2
My licensed, micro-chipped, neutered cat sitting on my property on my patio or my front step or in my garden does not fit into any of these categories. 1. he is licensed and has been every year from 20 15 through 20 19 2. he is not "running at large" as defined by the bylaw 3. he is not an "intact animal" as defined by the bylaw 4. he is not "a dog" as per 5.3
The position being taken by city staff that I have spoken with and SPCA staff appears to be that it does not matter that no "other" contravention ofthe bylaw has occurred and simply being uncontained on unfenced property, albeit my private property, is a contravention in and ofitselfbecause the words "or cat" were added to Section 8 subsections through Amendment 4280.
It has been suggested to me that this new bylaw will require cats to be contained or in a completely fenced enclosure if on the owners' property (as SPCA is apparently interpreting the current language). I believe this places an unnecessary burden on owners when they are otherwise in compliance with the bylaw. The issue of persons upset with animals on their property, while certainly valid, could be much better dealt with by holding the owners liable for any damage caused by their pet. This would have the benefit of dealing with the offending animal and not every cat in Dawson Creek.
It seems highly inappropriate to me that the City through it's "Contractor" would enter my private property and seize and impound my animal to prevent it from being in violation of the bylaw in the future. Destroying the animal would also prevent any violation, but hopefully Council would agree that would be somewhat extreme and show a little compassion toward cats and their owners.
Respectfully submitted for your consideration by:
Sylvia L. Siemens
Dawson Creek, BC
Page 27 of 134 ITEM 6.2
Dawson Creek City Council
We, the undersigned residents concur with the April24, 2019 submission made to Council by Ms. Siemens (copy attached). We find the Bylaw 4122 ambiguous as written with Section 8.1 (d) being inconsistent with provisions of Sections 5 and 6 as well as the "Cat Owner Responsibility Registration Form". We are opposed to any changes which would necessitate "containment" of a licensed, non-intact cat on the owner's property.
10909 Turgeon Drive
s~'"' (;ii'A- ~ i.V$·3.,..,
Page 28 of 134 ITEM 6.3
Dawson Creek Minor Ball Association Box 2120, Dawson Creek BC V1G 4K8 dcminorball.ca
April 30, 2019
City of Dawson Creek Box 150 Dawson Creek, BC V1G 4G4
RE: Sports Field Use and Maintenance
Dear Mayor and Council;
I am writing on behalf of the Dawson Creek Minor Baseball Association to bring some issues to Mayor and Council regarding sports field usage and maintenance for the 2019 season.
As we prepare for the season, we have seen higher registration numbers than in any recent years. In fact, we have had enough interest to open up an entire new division of All-Girls baseball. Previously, many girls were leaving the sport as they got to a certain age. Now, we have over 20 girls between the ages of 10 and 14 who want to play and are enthusiastic for the opportunity to have a league of their own. These girls will be able to practice to travel and host exhibition games this spring and summer, while also getting game experience by playing against each other.
Because this program is new and in addition to the co-ed divisions DCMB already runs, we need more time on the fields. However, with our co-ed divisions using the three fields that are available (Kin Park East and West, and Harry Morrow D4), there is no diamond for the girls’ league to use. That said, there are three additional diamonds that have been decommissioned despite having relatively new infrastructure (concrete dugouts, in-tact fencing, etc.). These diamonds are Barbaree on 15th St, Newby Park, and École Frank Ross. All of these diamonds would be suitable for our All-Girls league, were they being maintained.
This year DCMB needs to absorb a 20% increase to rental fees (Bylaw No. 4407), while also dealing with a 50% reduction in maintenance from previous years due to staffing and budget cuts. Because of the maintenance reduction, we are not able to utilize one of the other diamonds that sit vacant and unusable. As a result, our new All-Girls division needs to practice after the T-Ball and Rookie divisions are finished, putting our girls at risk of playing until after sunset (which means reduced visibility and drop in temperature, both of which are extremely hazardous for playing baseball).
Thank you for hearing these concerns and I hope that we can work on a solution that is mutually beneficial and encourages rather than hinders summer recreation for our youth.
Sincerely,
Caitlyn Triebel, DCMB President (250) 467-9277 [email protected]
Page 29 of 134 ITEM 6.4
~~©~O~~[Q) MAY 0 7 Z019 CREEK
CITY OF BURNABY OFFICE OF THE MAYOR MIKE HURLEY MAYOR
2019 May 02
Dear Mayor and Council:
Subject: Expanding Investment Opportunities (Item No. 6(J), Reports, Council 2019 April 29)
Burnaby City Council, at the Open Council meeting held on 2019 April 29, received the above noted report and adopted the following recommendations, AS AMENDED:
1. THAT Council provide support for changes to the Community Charter to allow for expanded asset class investments under prudent investor rules.
2. THAT Council request support from other municipalities and regional districts for the requested changes to the Community Charter.
3. THAT Council submit a resolution, as outlined in Section 4.1 of this report, to the Union of British Columbia Municipalities, as outlined in this report.
In accordance with Recommendation No. 2, a copy of the report, containing text of the resolution, is enclosed for your information.
Burnaby City Council appreciates your support on this matter.
Yours truly,
Mike Hurley MAYOR 0 MAYOR 0 GMCS 0 EA Agenda Date ~. 13/1'1 0 COUNCIL 0 CFO 0 ALLSR. STAFF Closed Date _ ___ ~ CAO 0 GMDS 0 OTHER__ _ 18 CORRESPONDENCE Oco 0 CONSENT CALENDAR
4949 Canada Way, Burnaby, British Columbia, YSG IM2 Phone 604-294-7340 Fax 604-294-7724 mayor@ burnaby.ca
Page 30 of 134 ITEM 6.4
~ Cityof Meeting 2019 April 29 ~Burnaby COUNCIL REPORT
FINANCIAL MANAGEMENT COMMITTEE
HIS WORSHIP, THE MAYOR AND COUNCILLORS
SUBJECT: EXPANDING INVESTMENT OPPORTUNITIES
RECOMMENDATIONS:
1. THAT Council provide support for changes to the Community Charter to allow for expanded asset class investments under prudent investor rules.
2. THAT Council request support from other municipalities for the requested changes to the Community Charter.
3. THAT Council submit a resolution, as outlined in Section 4.1 of this report, to the Union of British Columbia Municipalities, as outlined in this report.
REPORT
The Financial Management Committee, at its meeting held on 2019 April 24, received and adopted the attached report requesting Council to support changes to the Community Charter to allow for prudent investor rules, thus expanding investment parameters and opportunities.
Respectfully submitted,
Mayor M. Hurley Chair
CouncillorS. Dhaliwal Vice Chair
Copied to: City Manager Director Finance
Page 31 of 134 ITEM 6.4
• ~ Cityof Meeting 2019 Apr 24 ~Burnaby COMMITTEE REPORT
TO: CHAIR AND MEMBERS DATE: 2019 April!? FINANCIAL MANAGEMENT COMMITTEE
FROM: DIRECTOR FINANCE FILE: 7500-01
SUBJECT: EXPANDING INVESTMENT OPPORTUNITIES
PURPOSE: To request Council to support changes to the Community Charter to allow for prudent investor rules, thus expanding investment parameters and opportunities.
RECOMMENDATIONS:
1. THAT the Committee recommend Council provide support for changes to the Community Charter to allow for expanded asset class investments under prudent investor rules.
2. THAT the Committee recommend Council request support from other municipalities for the requested changes to the Community Charter.
3. THAT the Committee recommend Council submit a resolution, as outlined in Section 4.1 of this report, to the Union of British Columbia Municipalities as outlined in this report.
REPORT
1.0 INTRODUCTION
Financial investments form a critical part of the activities of a municipality, providing a source of revenues for capital expenditures and to offset cash flow fluctuations. The allowable investment parameters as laid out in the Community Charter is considered a "prescribed" or a "closed" set of legislated guidelines designed to protect municipalities from taking unnecessary or undue risks. The concept being that the current regulations provide for a list of instruments that can be placed in the portfolio, instruments that are considered the most creditworthy and least risky, such as provincial debt obligations and investments in financial institutions in Canada. What occurs in a market such as Canada, which represents less than 3% of the global economy, is an over concentration of holdings and limited investment diversification due to the regulation limitations.
The parameters set and limitations for investment powers and opportunities has not changed for decades in British Columbia. The purpose of the proposed changes to Section 183 of the Community Charter is to provide municipalities with the ability to obtain improved returns
Page 32 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 2019 April24 ...... Page 2 through asset class diversification, which in return can reduce tax implications and funding costs associated with capital funding; while also reducing investment risks. Analysis and discussion for structured governance will be critical to determine the scope of change and authority granted through legislated changes. However, the purpose of this report is to start the conversation with the Province.
2.0 POLICY SECTION
Goal
• A Connected Community o Partnership - Work collaboratively with businesses, educational institutions, associations, other communities and governments • A Dynamic Community o Economic opportunity - Foster an environment that attracts new and supports existing jobs, businesses and industries o Community development- Manage change by balancing economic development with environmental protection and maintaining a sense of belonging • A Thriving Organization o Financial viability- Maintc:in a financially sustainable City for the provision, renewal and enhancement of City services, facilities and assets
3.0 MUNICIPAL INVESTMENTS
3.1 Investment Funds
Part 6, Division 3; Section 183 of the Community Charter provides investment guidelines to British Columbia municipalities. These legislated guidelines state that municipalities may invest or reinvest money that is not immediately required for expenditures as follows:
183 Money held by a municipality that is not immediately required may only be invested or reinvested in one or more of the following:
(a) securities of the Municipal Finance Authority;
(b) pooled investment funds under section 16 of the Municipal Finance Authority Act;
(c) securities of Canada or of a province;
Page 33 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 2019 Apri/24 ...... Page 3
(d) securities guaranteed for principal and interest by Canada or by a province;
(e) securities of a municipality, regional district or greater board;
(f) investments guaranteed by a chartered bank;
(g) deposits in a savings institution, or non-equity or membership shares of a credit union;
(h) other investments specifically authorized under this or another Act.
The British Columbia provincial government is responsible for the laws and framework that provide governance across the province. The Municipal Act has provided this guidance since the 1880's. In 1991, UBCM proposed the idea for the creation of a Bill of Rights for municipalities for the purpose of providing broader powers and greater freedoms for BC municipalities. The Local Govemment Act was then created and received Parliamentary approval in 1996. Finally, with Royal Assent in August 2001 of the Community Charter Council Act, a Community Charter Council was created for the purpose of developing the Community Charter.
BC municipalities have managed investment portfolios under these guidelines as a matter of fiduciary responsibility and with due diligence. Internal investment guidelines support each municipality's investment activities within the constraints of the Community Charter. While protectionist in nature, the regulations actually place inadvertent restrictions on the ability to generate higher rates of return and increased revenues, as well as limiting asset class diversification which is paramount to financial sustainability and risk diversification. Currently, BC municipalities can invest in two of the four main asset classes - money market (including cash equivalents) and fixed income (bonds). The other two asset classes include equities and real estate (or other tangible assets). This limitation in turn affects the portfolio real rate of return once inflation is considered and it affects annual taxation rates and other capital costs for a municipality.
3.2 Prudent Investor Rules
The prudent investor rule (aka prudent investor standard) requires the investment manager of an organization to conduct investment activities with care, skill and due-diligence for that which a prudent person would do when managing their own investments, such as property, cash or securities. Such a person would therefore deploy investments through a diversification strategy that can potentially reduce risks while enhancing returns.
A prudent investor would therefore have flexibility and seek opportunities based on market and economic cycles, as well as utilize diversification opportunities both in and outside of Canada. For a municipality, benefits from increased returns can reduce taxation requirements and fees. Without a change to provincial legislation, BC municipalities will continue to invest in
Page 34 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 20/9 Apri/24 ...... Page 4 prescribed investment products which under varying market conditions, like the historical low interest rates experienced over the last 10 years that has in turn translated into the lowest yields and lower income.
3.3 Prudent Investor Rules -Other Jurisdictions
Various municipalities and pensions maintain prudent investor rules such as the cities of Ottawa, Edmonton, Calgary, Medicine Hat and more recently the City of Toronto. In 2000, the Canada Pension Plan began investing in equities and other investment products (real estate, commodities and futures) with the main goal of seeking higher returns and to stabilize the Canada Pension Plan (CPP) program for future generations. This change meant a more diversified and global deployment of funds for capital appreciation, taking advantage of a much larger global market than just Canadian content.
When the Province of Ontario decided to make changes to the municipal legislation, it was for the purpose of providing municipalities more flexibility. Thus, allowing local governments more freedom to invest available funds in a larger pool of diversified investment products. Providing the added flexibility and freedom could potentially deliver higher returns while lowering or removing systemic risks, reinvestment risks and interest rate risks. The Ontario government put in place specific requirements that a local government must meet to permanently opt into the prudent investor program. The logic was to ensure appropriate governance and structure was in place with separate guidance from an independent board for the expanded portfolio.
The City of Toronto is currently preparing to place their initial investments into equities now that the legislated requirements for prudent standards have been met. The City of Ottawa however has been investing endowment funds of over $200 million since 2007. Ottawa conducted an RFP and hired two fund managers to manage the investments of the endowment. Applying prudent investment standards to the endowment funds has allowed the City of Ottawa to generate much higher yields over the last decade when compared to the funds invested based on the prescribed legislation. Also, the City of Ottawa is watching Toronto's activities closely and will contemplate the opt-in decision for the remaining portfolio funds as they have first-hand knowledge of the large differential in returns between their funds.
The City of Edmontcn began investing in equities in 1995 with the creation of an endowment fund. A May 2014 staff white paper identified that through the use of asset class diversification, the endowment fund has contributed well over $700 million to the City of Edmonton's operating budget and the fund has grown from $445 million to $710 million. Staff reports indicate that the change to investment structure has allowed the city to achieve cost efficiencies and to better align the portfolios with specific risk profile needs and objectivity. This in turn allows for the creation of new asset class investing, such as global infrastructure and emerging market equities, while achieving the goals of increasing overall returns and long term financial sustainability.
Another report highlighted that Edmonton home owners have saved over 7% for the period 2005 -2014 on property taxes paid. Not only have the funds increased returns resulted in a reduction of the tax burden on citizens, but has and will continue to the support the city's financial position
Page 35 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 2019 Apri/24 ...... Page 5 and sustainability. The investment diversification through prudent investor rules has meant an expanded revenue base for operating and capital budgets.
3.4 Prudent Investor Rules -Capacity and Knowledge
While providing expanded investment options to municipalities through legislation can achieve many benefits, consideration must be made regarding municipal capacity and expertise. Any change in legislation will require municipal input in determining the governance structure that will work best for the province and each municipality. With examples from Ontario and Alberta now in place, this presents a tremendous opportunity to learn from the legislative process and experiences and to understand the need for improvements and the request to change.
Because of the vast range of assignments and work conducted in municipal treasury, the current staff compliments most likely will not have the expertise to branch out into a larger array of investment asset class products. Indeed, smaller municipalities have very few staff that manage varying professional disciplines such as budgets, banking, trades payable, accounting and investments. There are however significant differences amongst the municipalities in the lower mainland and across the province when it comes to portfolio management expertise and knowledge. So governance must consider inclusion for all without creating additional costs and risks.
Such risks can be mitigated through pooling investments or contracts with qualified funds managers through the set-up of simplified but effective reporting standards and clear guidelines. "C nder prudent investment standards the need for monitoring the decisions made, portfolio performance, policy and governance principles becomes even greater. Setting the criteria by thoughtful consideration will ensure a more comprehensive and general acceptance and adaptation by municipalities. The goal is not to make prudent investing an impossible challenge, but to ensure there is significant and meaningful impact when prudent investment standards are followed.
4.0 REQUIRED CHANGE IN LEGISLATION
The City of Burnaby has maintained a concentrated and focused effort on the investment portfolio for over three decades. This attention has provided for consistently improved yields and income generation. While the City of Burnaby has outperformed market benchmarks and municipal peers, there are still missed opportunities due to investment restrictions based on the current legislation.
While protectionist in nature, a "prescribed" or "closed" set of guidelines can introduce unintended risks by being extremely limited, thus introducing systemic and interest rate risks to a municipal portfolio. This can increase in magnitude for a large portfolio that seeks additional product and yield within the limited reach and size of the Canadian fixed income market. The Community Charter provides clarity but does not empower a municipality to obtain greater investment variation and seek to reduce risk further through asset diversification and allocation.
Page 36 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 2019 Apri/24 ...... Page 6
It is therefore proposed that by providing prudent investor standards within the Community Charter or other provincial legislation, risk versus reward through asset class diversification can culminate into various funding and cash flow opportunities as returns increase. If the City of Burnaby moved 30% of current holdings to other asset classes for example (Edmonton has 60% of the endowment fund in equities), with only a 2.5% increase in yield on that portion of the portfolio, the annual additional revenue would be $12.75 million per year.
The evidence is very clear from municipal examples to pension plans and historical analysis that asset mix is a critical determinant of long term investment fund stability, yield and income. Maintaining a set of guidelines that limits municipal investing to a restricted list of products within limited asset classes will result in what is occurring in many municipal portfolios today yields that range from 1.50% - 3.00% with significantly reduced income. The current standards limit municipal investments to the Canadian market only and to the fixed income asset class which is based on Canadian interest rates only.
The size and utilization of the City's investment reserves, without debt payment obligations other than internally through annual depreciation, means we are well positioned for the longer term investment time horizon that is needed under other asset classes such as equities and real estate. Providing proficient and transparent oversight to the investment pmtfolio ensures the City of Burnaby is acting in the best interest of citizens. This also means identifying that as investment markets and economies have changed over the years, opportunities have been missed. The best starting point is to begin the conversation about making changes to the current investment legislation in British Columbia.
And while those opposed to change may suggest that introducing the prudent investor rules will bring with it needles& risks, one must consider that risk is defined in many ways, including the long term financial sustainability of municipalities and the tax burden placed on residents. Risk diversification also means fund managers and fund management, not just guarantors and asset class diversification. Risk management means a governance structure that takes into consideration the varying investment strategies that can be deployed and empowering municipalities to diversify and grow for future generations of citizens. For these reasons, updating legislation to include prudent investment rules is practical and warranted.
4.1 Resolution: Expanded Asset Class Investments Under Prudent Investor Rules
Given the discussion above, and recognizing that the ability to properly manage and grow assets is an important role of local government, the following resolution has been prepared for the Committee and Council's consideration.
WHEREAS financial investments form a critical part of the activities of a municipality, providing a source of revenues for capital expenditures and to offset cash flow fluctuations;
Page 37 of 134 ITEM 6.4
To: Financial Management Committee From: Director Finance Re: Expanding Investment Opportunities 2019 April24 ...... Page 7
A~D WHEREAS allowable investment parameters as laid out in the Community Charter is considered a "prescribed" set oflegislated guidelines.
AND WHEREAS the Provinces of Alberta and Ontario have implemented a wider scope for local government investment, which responds to the needs of local governments of all sizes:
THEREFORE BE IT RESOLVED that the Union of BC Municipalities request the Ministry of Finance to amend the Community Charter to provide municipalities with the ability to obtain improved returns through asset class diversification, which in return can reduce tax implications and funding costs associated with capital funding, while also reducing investment risk.
5.0 RECOMMENDATIONS
It is recommended that the Committee recommend Council provide support for changes to the Community Charter to allow for expanded asset class investments under prudent investor rules. It is also recommended that the Committee recommend Council request support from other municipalities for the requested changes to the Community Charter and that a resolution, as outlined in Section 4.1 of this report, be submitted to the Union of British Columbia Municipalities on this matter.
Noreen Kassam, CPA, CGA DIRECTOR FINANCE
NK:DS /ml
Copied to: City Manager
Page 38 of 134 ITEM 6.5
May 3, 201 9
His Worship Mayor Dale Bumstead Mayor of Dawson Creek PO Box 150 Dawson Creek, BC ORIGINAL SENT BY MAIL VIG 4G4
Dear Mayor Bumstead and Council,
Re: 2019 Northeast British Columbia Community Coal & Energy Forum September 11 & 12,2019 in Tumbler Ridge, British Columbia
The Districts of Tumbler Ridge and Chetwynd would like to invite you to attend the 14111 Annual Northeast British Columbia Coal & Energy Forum that will take place in Tumbler Ridge on September 11 & 12, 2019.
At this year' s forum, we will explore trends in the coal and energy sectors that are predicted to shape the workforce of the future and key skills that will become increasingly in demand. This in turn will help industry and educators to better prepare the next generation of coal and energy sector workers, specialists, entrepreneurs and innovators to fulfill the changing technological, environmental and servicing needs of the sector.
Over the two days together, there will be opportunities to forge new relationships, gain an appreciation of the common interests of all energy sectors and strengthen existing ties through info rmative presentations and an abundance of networking opportunities.
September 11 111 will be a day of experiencing the splendour of the Tumbler Ridge area. Tours will be available to places of interest around the area and the evening will conclude with a special dinner celebrating the positive interrelationship between our geopark and our resource industries.
September I i 11 will involve information sessions, a tradeshow, and keynote speakers. Please visit our website www.CoalForum.ca in the coming weeks as we add details to the agenda and itineraries and to register.
We hope that you will fi nd time in your busy schedule to join local government and industry leaders from the Peace Region in Tumbler Ridge in September! If you have any questions and to RSVP, please contact Chairperson of the Organizing Committee, John Powell at (250) 242-4242 or email [email protected].
Keith Bertrand, Mayor- District of Tumbler Ridge Allen Courtoreille, Mayor, District of Chetwynd
To access more information about the 2019 Coal & Energy Forum including an up-to-date agenda, please check our website per i od ical~ly~w=w~w~.c~o:;:a~Jf,:;o::n::'m:::::.c::a::...__ · ------:-----;:-:-- -;-::-;-;-;~
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Page 39 of 134 ITEM 6.6
May 7, 2019
Ref: 246050
Dear Local Governments:
As you are aware, housing availability and affordability are some of the biggest issues facing British Columbians today. That is why I am writing to let you know about exciting partnership opportunities that can be used to increase the supply of affordable housing in your community.
With the 30-point housing plan, the Government of British Columbia is making the largest investment in housing affordability in B.C.'s history—approximately $7 billion over 10 years—through the Building BC funds. In the first year of this plan, we have already made significant investments in communities across British Columbia:
• Building BC: Community Housing Fund (CHF) will provide close to $1.9 billion over 10 years to develop 14,350 units of mixed income, affordable rental housing for independent families and seniors. The new homes are designed to address the need for affordable housing across a range of income levels, in response to a housing crisis that has made housing unaffordable for even middle-class families. Currently, more than 4,900 of these new homes have been approved in 42 communities. (See map: https://www.bchousing.org/partner-services/Building- BC/community-housing-fund) • Building BC: Indigenous Housing Fund (IHF) is a $550 million investment over the next 10 years to build and operate 1,750 new social housing units for Indigenous families and seniors. In Fall 2018, we announced 1,100 new affordable homes for indigenous peoples in 26 communities across B.C. (See news release for project list: https://www.bchousing.org/news?newsId=1479152910395) • Building BC: Women’s Transition Housing Fund (WTF) is investing $734 million over 10 years for 1,500 units of transition and second-stage housing to help women and children get out of violent and abusive situations and rebuild their lives. More than 280 of these new spaces have been approved for 12 communities.
…/2
Ministry of Municipal Affairs Office of the Minister Mailing Address: Location: and Housing PO Box 9056 Stn Prov Govt Room 310 Victoria BC V8W 9E2 Parliament Buildings Phone: 250 387-2283 Victoria BC V8V 1X4 Fax: 250 387-4312 http://www.gov.bc.ca/mah
Page 40 of 134 ITEM 6.6
Local Governments Page 2
• Building BC: Supportive Housing Fund (SHF), an investment of $1.2 billion over 10 years, will deliver 2,500 new homes with 24/7 support services for people who are experiencing homelessness or who are at risk of homelessness. This fund builds on the Rapid Response to Homelessness initiative (now fully subscribed) in which 2,000 homes with supports are currently being built in 22 communities across the province, with 1,285 units already opened. • Building BC: Capital Renewal Fund (CRF) is a $1.1 billion investment over the next 10 years to make existing B.C. social housing stock more livable, energy-efficient, and safer. This investment will make dramatic improvements to the existing social housing stock in the province and benefit thousands of British Columbians.
Many of these housing projects are underway, but I wanted to make sure you knew about upcoming opportunities to apply for future funding. BC Housing is interested in partnering with municipalities, non-profit housing providers, and community groups to create more innovative and sustainable housing solutions through the following:
• Future RFP - BC Housing will be issuing a second formal Request for Proposals for the Community Housing Fund and the Indigenous Housing Fund in 2020. We encourage groups interested in submitting proposals to start their planning early, to ensure their projects are ready when applications open. Interested organizations can visit bchousing.org/partner- services/funding-opportunities-for-housing-providers to learn more about these funding streams and their requirements. • Ongoing Opportunities - BC Housing welcomes discussions with partners interested in developing new housing through the Supportive Housing Fund and/or the Women’s Transition Housing Fund. Visit bchousing.org/partner-services/Building-BC to learn more or contact your local Director of Regional Development (contact list below). • Major Repairs for Existing Social Housing - Funding is available for non-profit housing providers or housing co-operatives to support capital projects that maintain or benefit an existing social housing building’s condition or improve the building’s seismic or fire safety, as well as for projects focused on energy performance. Visit bchousing.org/partner-services/asset- management-redeveopment/capital-planning-repairs to learn more about eligibility criteria and how to apply, or speak with the local Regional Non-Profit Portfolio Manager. • The HousingHub is a new division within BC Housing, and was established to seek innovative partnerships with local housing organizations, community land trusts, Indigenous groups, faith- based groups, charities, the development community, financial institutions and other industries to create affordable rental housing and homeownership options for middle-income British Columbians. As a centre for housing expertise and collaboration, affordable housing will be developed through the HousingHub either through new construction or through the redevelopment of existing sites. Partners bring suitable land, equity and/or the catalyst for development. The HousingHub can provide: o Expertise to provide advice on assisting the group in the planning and development process o Access to pre-development funding o Low-cost financing o Project coordination advice o A place for organizations to collaborate Learn more: www.bchousing.org/partner-services/housinghub …/3
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Local Governments Page 3
There are many ways that municipalities can help to partner with BC Housing, such as providing city- owned land or waving Development Costs Charges, as a few examples. If you have an identified housing need in your community, we are hoping that you will help share some of these opportunities with interested community groups in your area. If you are interested in providing housing but are unsure of how to connect with a non-profit, BC Housing or the BC Non-Profit Housing Association can help you identify housing non-profits that operate in your region.
While BC Housing will be promoting these opportunities, we are hoping that you will also reach out to encourage key stakeholders in your community to apply. We have included a Building BC factsheet to help you promote these opportunities.
Please have interested key stakeholders in your community contact their local Director of Regional Development for more information:
Region Director of Regional Development Email Interior Region Danna Locke [email protected] Northern Region Amy Wong [email protected] Vancouver Coastal & Naomi Brunemeyer [email protected] Fraser Region James Forsyth [email protected] Vancouver Island Malcolm McNaughton [email protected] HousingHub Raymond Kwong [email protected]
Thank you in advance for your support in helping to bring more affordable housing to your community.
Sincerely,
Selina Robinson Minister
Enclosure
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Partnering with BC Housing to Build Affordable Housing
BC Housing welcomes the opportunity to work with individuals and organizations to create affordable housing solutions. We work in partnership with non-profit sectors and private sectors, community and Indigenous groups, provincial health authorities, ministries and other levels of government. As a partner, we build and facilitate community and business partnerships to find innovative solutions to housing.
Building BC Funds Affordable Rental & Homeownership Program
Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental Housing Homeownership Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental HousingPrivate Market Rentals HomeownershipHomeownership
How to apply Funding Opportunities for Housing partners Visit us online to learn more Website: bchousing.org/partner-services/funding-opportunities-for-housing-providers about how to partner with BC Housing. Provincial Director, HousingHub Interior Regional Director Raymond Kwong: [email protected] Danna Locke: [email protected] Vancouver Coastal & Fraser Regional Directors Northern Regional Directors Naomi Brunemeyer: [email protected] Amy Wong: [email protected] James Forsyth: [email protected] Vancouver Island Regional Director Malcolm McNaughton: [email protected]
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Building BC Funds
$ 1.2 $ Supportive Housing Fund billion Community Housing Fund 1.9 billion An investment of $1.2 billion over 10 years to deliver This investment will provide close to $1.9 billion 2,500 new homes with 24/7 support services for people who are over 10 years to develop 14,350 units of mixed income, experiencing homelessness or who are at risk of homelessness. affordable rental housing for independent families and seniors.
Adults over 19 who are homeless or at risk of homelessness. Families and seniors capable of living independently, without on-site support.
Affordable rental housing that includes: 30% affordable Affordable rental housing with onsite support services. housing (moderate income), 50% rent geared to income (housing income limit), and 20% deep subsidy.
Non-profit housing providers that are interested in Non-profit housing providers or for-profit firms that providing property management and support services. partner with non-profit societies who are interested in developing and operating new rental units. Ongoing opportunities Ongoing Future Proposal Call
Women’s Transition Housing Fund Indigenous Housing Fund $550 million The Province is investing $734 million over the next $734 The Province is investing $550 million over the next 10 years to build and operate 1,500 new units million 10 years to build and operate 1,750 new social housing to support women and children at risk of violence. units for indigenous families and seniors.
Women and their children who are at risk of Indigenous families, seniors, individuals, and persons violence and/or who have experienced violence. with a disability.
There are four typical models: safe home, transition house, Affordable rental housing. second stage housing, and permanent housing.
Non-profit service providers who are interested in Indigenous non-profit housing providers, First Nations, developing and operating new rental housing. Metis Nation BC, non-profits, and developers who want to partner with Indigenous organizations and First Nations. Ongoing opportunities Ongoing Future Proposal Call
Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental Housing Homeownership Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental HousingPrivate Market Rentals HomeownershipHomeownership
How to apply Building BC Funds Visit us online to learn more about Website: bchousing.org/partner-services/Building-BC how to partner with BC Housing. Email: Mike Lachocki at [email protected]
Targeted residents Housing types Partners Targeted residents Partners
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Building New Affordable Housing in BC
The HousingHub was developed to increase the supply of affordable housing for British Columbians, and is one of several new provincial initiatives introduced in Homes for BC: A 30-Point Plan for Housing Affordability in British Columbia.
The HousingHub is a division within BC Housing, and was established to seek innovative partnerships with local housing organiza- tions, community land trusts, Indigenous groups, faith-based groups, charities, the development community, financial institutions and other industries to create affordable rental housing and homeownership options for middle-income British Columbians. As a centre for housing expertise and collaboration, the HousingHub develops affordable housing through new construction, or through the redevelopment of existing sites.
Increasing the Housing Supply The HousingHub seeks partnerships with levels of government to: • Increase the supply of affordable rental housing • Improve the ability of renters to move into homeownership, thus freeing up rental stock Middle income British Columbians, households with average incomes between $70,000-$150,000, depending Expertise to assist in the Low-cost financing on the community. planning and development process Affordable rental housing at or below What the market rate, affordable homeownership. HousingHub Project coordination provides Non-profits and private developers, faith Access to pre-development groups, property owners, federal and local funding A place for organizations governments, and Indigenous partners. to collaborate
Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental Housing Homeownership Addressing Housing with Social Rent Assistance in the Affordable Affordable Homelessness Support Services Housing Private Market Rental PrivateHousing Market Rentals HomeownershipHomeownership
Visit website: Phone: 604-439-4757 bchousing.org/partner-services/housinghub Provincial Director, HousingHub to learn more Raymond Kwong: [email protected]
Targeted residents Housing types Partners Targeted residents Partners
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REPORT TO COUNCIL
DATE: May 1, 2019 REPORT NO.: 19-057
SUBMITTED BY: Flavia Rossi-Donovan FILE NO.: 3-1-0 Chief Financial Officer
SUBJECT: Climate Action Revenue Incentive Program (CARIP) Report
PURPOSE To request that Council receive and approve the 2018 Climate Action Revenue Incentive Program (CARIP) Public Report prior to the reporting deadline of June 1, 2019.
ANTICIPATED OUTCOMES To provide a CARIP report on or before June 1, 2019, in order for the City to be eligible to receive a 2018 Carbon Tax refund.
SUMMARY/BACKGROUND In 2007 the City signed a Climate Action Charter Agreement with the Province of British Columbia (The Province) and the Union of British Columbia Municipalities (UBCM).
In becoming a signatory, the City agreed to develop strategies and take actions to achieve the following goals: Being carbon neutral in respect of their operations by 2012, measuring and reporting on each community’s GHG emissions profile and creating complete, compact, more energy efficient communities.
As a signatory to the agreement the City became eligible to receive an annual refund equal to the carbon tax paid in the previous calendar year. Over the years the Green Communities Committee (GCC), which administers the framework, has amended the expectations associated with the obligations of being a signatory to the Charter. Currently the GCC offers four levels of Climate Action Recognition as outlined in the following excerpt from the CARIP Climate Actions Survey, which is attached to this report.
Green Communities Committee Climate Action Recognition Program The joint Provincial-UBCM Green Communities Committee (GCC) is pleased to be continuing the Climate Action Recognition Program this year. This multi-level program provides the GCC with an opportunity to review and publicly recognize the progress and achievements of each Climate Action Charter (Charter) signatory.
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Report No. 19-057 re: Climate Action Revenue Incentive Program (CARIP) Report Page 2 of 4
Recognition is provided on an annual basis to local governments who demonstrate progress on their Charter commitments, according to the following:
Level 1 – Demonstrating Progress on Charter Commitments: For local governments who demonstrate progress on fulfilling one or more of their Charter commitments. Level 2 – Measuring GHG Emissions: For local governments that achieve Level 1, and who have measured their Corporate GHG Emissions for the reporting year and demonstrate that they are familiar with their community’s energy and emissions inventory (i.e. CEEI) Level 3 – Accelerating Progress on Charter Commitments: For those local governments who have achieved Level 1 and 2 and have demonstrated undertaking significant action (corporately or community wide) to reduce GHG emissions in the reporting year (e.g. through undertaking a GHG reduction project, purchasing offsets, establishing a reserve fund). Level 4 - Achievement of Carbon Neutrality: For local governments who achieve carbon neutrality in the reporting year.
In order to receive a rebate of the Carbon Tax the minimum level of effort required is to measure and report the City’s GHG emissions annually. This is accomplished by completing the Climate Actions Survey which includes disclosure of the City’s emissions profile (attached).
Staff recommends that this year, the City does not purchase offsets and be awarded to the Level 2 recognition (Measuring GHG Emissions) under the GCC framework pursuant to the Charter and save 100% of the 2018 Carbon Tax rebate, which amounts $111,626. In years past and prior the City has purchased offsets to reach Level 4 – Achievement of Carbon Neutrality.
Since the beginning of the program in 2008, the City has qualified for $814,770 in Carbon Tax rebates and purchased $396,036 offsets, which started in 2012.
In order to ensure that the City receives its 2018 rebate, the City must meet the Province’s carbon neutral reporting requirements by June 1, 2019. Reporting for 2018 is as follows:
1. Submit to the Province a signed electronic version of the Carbon Tax Calculation Form, as certified by the Financial Officer (Attachment).
2. Submit to the Province the CARIP Public Report Attestation Form (Attachment).
3. Submit to the Province the CARIP Public Report (Attachment).
4. Publicize the City’s CARIP Public Report.
ALTERNATIVES
1. .Council can choose not to approve the 2018 CARIP Public Report however this will delay receipt of the conditional grant.
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Report No. 19-057 re: Climate Action Revenue Incentive Program (CARIP) Report Page 3 of 4
2. Council can choose to purchase offsets sufficient to achieve Carbon Neutrality similar to past and prior years. This would achieve the Level 4 – Achievement of Carbon Neutrality designation. Should Council specifically direct the purchase of offsets, the City’s Offset Purchase Policy would govern such a procurement. When the Offset Purchase Policy was originally developed the four levels of achievement under the Charter had not been envisioned or developed by the Province. Today local governments have the option of either purchasing offsets or not in order to receive their Carbon Tax rebate.
By providing a CARIP report on or before June 1, 2019, the City is eligible to receive its 2018 carbon tax refund and be included in the Province’s Green Communities Recognition Program.
(1) Social N/A
(2) Environmental Council signed the Climate Action Charter in 2007. By measuring and reporting its GHG emissions it will achieve Level 2 recognition under the Green Communities Committee designation.
(3) Personnel The Finance Department oversees the CARIP reporting requirements with assistance from other department staff.
(4) Financial The 2018 yearend report includes an amount for both the Carbon Tax rebate of $111,626 and an accrual to purchase carbon emissions offsets in the event Council should choose to do so.
(5) Risk Assessment Compliance: BC Climate Action Charter, CARIP Legislation.
Risk Impact: Low.
Internal Control Process: Ensure that the data collected for the Carbon Tax rebate is in agreement with the CARIP requirements.
GUIDING PRINCIPLES Trust and Integrity - We will have a reputation for acting with integrity and will earn the trust of our stakeholders by keeping promises and pledging to align our actions with the guiding principles that support our vision.
STRATEGIC PRIORITIES N/A
IMPLEMENTATION/COMMUNICATION If approved by Council, the 2018 Climate Action Revenue Incentive Program Public Report will be sent to the Province and made public via the City’s website by June 1, 2019 as required in order that the City can receive its 2018 Carbon Tax rebate.
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Report No. 19-057 re: Climate Action Revenue Incentive Program (CARIP) Report Page 4 of 4
RECOMMENDATION That Report No. 19-057 from the Chief Financial Officer re: Climate Action Revenue Incentive Program Public (CARIP) Report be received; further, that Council waive the Carbon Fund and Offset Purchasing Policy; further, that the Climate Action Revenue Incentive Program Public Report be approved as presented.
Respectfully submitted,
ORIGINAL SIGNED BY APPROVED FOR AGENDA BY CAO
Flavia Rossi-Donovan, CPA,CGA,CIA,CFE Chief Financial Officer
FD/pn
Attachments: CARIP Public Report - 2018 Carbon Tax Calculation Form - 2018 CARIP Public Report Public Attestation Form - 2018
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Survey Template For the 2018 CARIP Climate Action/Carbon Neutral Progress Survey Local governments are required to submit the 2018 CARIP Climate Action/Carbon Neutral Progress Survey on or before June 1, 2019. Use Template to Collect Information This Survey Template has been provided to help local governments complete the survey and report its contents. The template can be used to: gather and record survey responses before inputting data into the survey; and/or create the public report.
Alternatively, a local government may choose to use a template or format of their own design. Responses entered into this Survey Template can be cut and pasted into the online survey. The survey asks for up to five actions in each category, and there is a place in the survey to report additional actions if desired. In this Survey Template, simply add more lines to the tables to report more than five actions. Public Reports: Public reports must contain the same information as submitted in the 2018 Climate Action/Carbon Neutral Progress Survey. Because respondents are unable to generate a report of survey responses, Ministry staff will send each respondent a PDF version of their CARIP report once it has been completed online.
For purposes of the CARIP Survey, the following definitions apply:
COMMUNITY-WIDE ACTIONS Actions undertaken to reduce GHG emissions in the community at-large (e.g. not related to corporate operations).
CORPORATE ACTIONS Actions undertaken to reduce GHG emissions produced as a result of a local government’s delivery of “traditional services”, including fire protection, solid waste management, recreational/cultural services, road and traffic operations, water and wastewater management, and local government administration. The Government of BC will not collect, use, or disclose personal information using SurveyMonkey®. Please be aware however that IP addresses are collected by SurveyMonkey® itself, and these IP addresses and other information collected will be stored on SurveyMonkey®'s servers located outside of Canada. Please do not provide any third-party information (e.g. refer to others) in your responses to the survey.
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Climate Action Revenue Incentive (CARIP) Public Report for 2018
Local Government: City of Dawson Creek
Report Submitted by: Name:
Role: Email: Phone:
Date:
The City of Dawson Creek has completed the 2018 Climate Action Revenue Incentive Program (CARIP) Public Report as required by the Province of BC. The CARIP report summarizes actions taken in 2018 and proposed for 2019 to reduce corporate and community-wide energy consumption and greenhouse gas emissions (GHG) and reports on progress towards achieving carbon neutrality.
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2018 BROAD PLANNING ACTIONS
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Broad Planning Actions Broad Planning refers to high level planning that sets the stage for GHG emissions reductions, including plans such as Official Community Plans, Integrated Community Sustainability Plans, Climate Action Plans or Community Energy Emissions Plans. Land use planning that focuses on Smart Growth principles (compact, complete, connected, and centred) plays an especially important role in energy and GHG reduction. Q 6 + Q 7 Community-Wide Broad Planning Actions Taken in 2018 + Additional Actions Adopted a new Official Community Plan. Completed our Flood Mitigation Planning. Q 8 Community-Wide Broad Planning Actions Proposed for 2019 Zoning Bylaw review and update.
Q 9 + Q 10 Corporate Broad Planning Actions Taken in 2018 + Additional Actions None. Q 11 Corporate Broad Planning Actions Proposed for 2019 None.
Broad Planning Q 12 What is (are) your 33% below 2006 by 2030 current GHG reduction 85% below 2006 by 2050 target(s)? Q 13 Are you familiar with your local government's community energy and emissions Yes inventory (e.g. CEEI or another inventory)? Q 14 What plans, policies or guidelines govern the implementation of climate mitigation in your community? Community Energy and Emissions Plan No Integrated Community Sustainability Plan No Community- Wide Climate Action Plan No Official Community Plan Yes Regional Growth Strategy No Do not have a plan - Other: South Peace Community Development Plan Yes Q 15 Does your local government have a corporate GHG reduction plan? Yes/No
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2018 BUILDING AND LIGHTING ACTIONS
Building and Lighting Actions Low-carbon buildings use the minimum amount of energy needed to provide comfort and safety for their inhabitants and tap into renewable energy sources for heating, cooling and power. These buildings can save money, especially when calculated over the long term. This category also includes reductions realized from energy efficient street lights and lights in parks or other public spaces. Q 16 + Q 17 Community-Wide Building and Lighting Actions Taken in 2018 + Additional Actions None. Q 18 Community-Wide Building and Lighting Actions Proposed for 2019 BC Energy Step Code Consultation
Q 19 + Q 20 Corporate Building and Lighting Actions Taken in 2018 + Additional Actions Eight city building received LED lightbulb upgrades. Q 21 Corporate Building and Lighting Actions Proposed for 2019 None.
Building and Lighting The Province has committed to taking incremental steps to increase energy-efficiency requirements in the BC Building Code to make buildings net-zero energy ready by 2032. The BC Energy Step Code--a part of the BC Building Code--supports that effort Q 22 Is your local government aware of the BC Energy Step Code? Yes Q 23 Is your local government implementing the BC Energy Step Code? No
Energy2018 GenerationENERGY GENERATION Actions ACTIONS
A transition to renewable or low-emission energy sources for heating, cooling and power supports large, long-term GHG emissions reductions. Renewable energy including waste heat recovery (e.g. from biogas and biomass), geo-exchange, micro hydroelectric, solar thermal and solar photovoltaic, heat pumps, tidal, wave, and wind energy can be implemented at different scales, e.g. in individual homes, or integrated across neighbourhoods through district energy or co-generation systems. Q 24 + Q 25 Community-Wide Energy Generation Actions Taken in 2018 + Additional Actions None. Q 26 Community-Wide Energy Generation Actions Proposed for 2019 None.
Q 27 + Q 28 Corporate Energy Generation Actions Taken in 2018 + Additional Actions None. Q 29 Corporate Energy Generation Actions Proposed for 2019
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None.
Energy Generation Q 30 Is your local government developing, or constructing a: district energy system No renewable energy system No Q 31 Is your local government operating a district energy system No renewable energy system No Q 32 Is your local government connected to a district energy system that is operated by No another energy provider? Q 33 Are you familiar with the 2018 List of Funding Opportunities for Clean Energy Projects No Led by First Nations and Local Governments?
Greenspace2018 GREENSPACE/NATURAL Actions RESOURCE PROTECTION ACTIONS
Greenspace/Natural Resource Protection refers to the creation of parks and greenways, boulevards, community forests, urban agriculture, riparian areas, gardens, recreation/school sites, and other green spaces, such as remediated brownfield/contaminated sites as well as the protection of wetlands, waterways and other naturally occurring features. Q 34 + Q 36 Community-Wide Greenspace Actions Taken in 2018 + Additional Actions (Q 35 below Q 41) 240 trees planted in Chamberlain Park. Q 37 Community-Wide Greenspace Actions Proposed for 2019 Fish ladder modification to Bearhole Weir (Kiskatinaw Watershed).
Q 38 + Q 39 Corporate Greenspace Actions Taken in 2018 + Additional Actions None. Q 40 Corporate Greenspace Actions Proposed for 2019 None.
Greenspace Q 41 Does your local government have urban forest policies, plans or programs? Yes Q 35. Does your local government have policies, plans or programs to support local food Yes production?
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2018 SOLID WASTE ACTIONS
Solid Waste Actions Reducing, reusing, recycling, recovering and managing the disposal of the residual solid waste minimizes environmental impacts and supports sustainable environmental management, greenhouse gas reductions, and improved air and water quality. Q 42 + Q 43 Community-Wide Solid Waste Actions Taken in 2018 + Additional Actions Foodcycler (mechanical composter) bulk buy program. Q 44 Community-Wide Solid Waste Actions Proposed for 2019 None.
Q 45 + Q 46 Corporate Solid Waste Actions Taken in 2018 + Additional Actions Implemented community wide curbside recycling. Q 47 Corporate Solid Waste Actions Proposed for 2019 Review yard waste drop-off site and compost functions.
Solid Waste Q 48 Does your local government have construction and demolition waste reduction No policies, plans or programs? Q 49 Does your local government have organics reduction/diversion policies, plans or Yes programs?
Transportation2018 TRANSPORTATION Actions ACTIONS Transportation actions that increase transportation system efficiency emphasize the movement of people and goods, and give priority to more efficient modes, e.g. walking, cycling and public transit, can contribute to reductions in GHG emissions and more livable communities. Q 50 + Q 51 Community-Wide Transportation Actions Taken in 2018 + Additional Actions None. Q 52 Community-Wide Transportation Actions Proposed for 2019 None.
Q 53 + Q 54 Corporate Transportation Actions Taken in 2018 + Additional Actions Added a bike lane on 13th Street from 102nd Avenue to 10th Street (Approximately 760 metres) Q 55 Corporate Transportation - Actions Proposed for 2019 New sidewalk along 102nd Avenue from 12A Street to 15th Street (Approximately 560 metres)
Transportation Q 56 Does your local government have policies, plans or programs to support: Walking Yes
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Cycling Yes Transit Use Yes Electric Vehicle Use No Other (please specify) No Q 57 Does your local government have a Transportation Demand Management (TDM) No strategy (e.g. to reduce single-vehicle occupancy trips, increase travel options, provide incentives to encourage individuals to modify travel behaviour)? Q 58 Does your local government integrate its transportation and land use planning? Yes
Water2018 and WATER Wastewater AND WASTEWATER Actions ACTIONS
Managing and reducing water consumption and wastewater is an important aspect of developing a sustainable built environment that supports healthy communities, protects ecological integrity, and reduces GHG emissions. Q 59 + Q 60 Community-Wide Water and Wastewater Actions Taken in 2018 + Additional Actions Increased Water Treatment Plant capacity from 9.5 ML per day to 14 ML per day. Upgraded UV system at Water Treatment Plant. South Dawson Reservoir construction completed and began filling. Installed hydrometric stations within the Dawson Creek Watershed. Trucked Waste Facility construction completed and commissioned. Rivers Day Park and Play. Commissioned water treatment plant reservoir and booster station. Q 61 Community-Wide Water and Wastewater Actions Proposed for 2019 Develop an organizational approach to source water protection, water security, emergency management, and water conservation in the Kiskatinaw River Watershed and Dawson Creek Watershed. Develop a Kiskatinaw Watershed Advisory Committee.
Q 62 + Q 63 Corporate Water and Wastewater Actions Taken in 2018 + Additional Actions Developed and began implementing a preventative maintenance program. Develop sanitary sewer force main master plan. Q 64 Corporate Water and Wastewater Actions Proposed for 2019 Fully implement a maintenance management system to maintain responsible accountability of City assets. Begin tracking key performance indicators. Treated waste water effluent conservation program. Improved system booster piping.
Water Conservation Q 65 Does your local government have water conservation policies, plans or programs? Yes
2018 CLIMATE CHANGE ADAPTATION ACTIONS
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This section of the CARIP survey is designed to collect information related to the types of climate impacts local governments are experiencing and how they are being addressed. Q 66 Please identify the THREE climate impacts that are most relevant to your Local Government. Warmer winter temperatures reducing snowpack Changes to temperature and precipitation causing seasonal drought Extreme weather events contributing to urban and overland flooding Other (please specify): Q 67 In 2018 has your local government addressed the impacts of a changing climate using any of the following? Risk and Vulnerability Assessments Yes Risk Reduction Strategies Yes Emergency Response Planning Yes Asset Management No Natural/Eco Asset Management Strategies No Infrastructure Upgrades (e.g. stormwater system upgrades) Yes Beach Nourishment Projects No Economic Diversification Initiatives No Strategic and Financial Planning No Cross-Department Working Groups Yes Official Community Plan Policy Changes Yes Changes to Zoning and other Bylaws and Regulations No Incentives for Property Owners (e.g. reducing storm water run-off) No Public Education and Awareness Yes Research Yes Mapping No Partnerships Yes Other (please specify):
Q 68 Climate Change Adaptation Actions Taken in 2018 Please elaborate on key actions and/or partnerships your local government has engaged in to prepare for, and adapt to a changing climate. Add links to key documents and information where appropriate. Participated in Waterloo Snowmelt Workshop. Q 69 Climate Change Adaptation Actions Proposed for 2019 Implementing flood plain policies. Update flood plain mapping. Q 70 For more information please contact Aaron Thompson, City Planner ([email protected])
Q 71. The following are key resources that may be helpful to your local government in identifying climate impacts, as well as, strategies, actions and funding to deal with them. For those resources that you have used, please indicate whether they were useful in advancing your work in climate change adaptation?
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Indicators of Climate Change for British Columbia Haven’t Used Plan2Adapt Useful Climate Projections for Metro Vancouver Haven’t Used Climate Projections for the Capital Region Haven’t Used Climate Projections for the Cowichan Valley Regional District Haven’t Used Province of BC’s BC Adapts Video Series Haven’t Used Preparing for Climate Change: Implementation Guide for Local Governments Useful Public Infrastructure and Engineering Vulnerability Committee’s (PIEVC) Useful Sea Level Rise Adaptation Primer Haven’t Used BC Regional Adaptation Collaborative Webinars Haven’t Used Retooling for Climate Change Haven’t Used Water Balance Model Useful Water Conservation Calculator Haven’t Used
Funding: National Disaster Mitigation Program (NDMP) Useful Community Emergency Preparedness Fund (CEPF) Useful Municipalities for Climate Innovation Program (MCIP) Useful Climate Adaptation Partner Grants (FCM) Useful Infrastructure Planning Grants (MAH) Useful Federal Gas Tax Fund Useful
Other (please specify)
2018 OTHER CLIMATE ACTIONS Other Climate Actions This section provides local governments the opportunity to report other climate actions that are not captured in the categories above. Q 72 Community-Wide Other Actions Taken in 2018 None. Q 73 Corporate Other Actions Taken in 2018 None.
Other Q 74 Are you familiar with the Community Lifecycle Infrastructure Costing Tool (CLIC)? Yes
Q 75 Is your local government using the CLIC tool? No
INNOVATION AND PEER-TO-PEER LEARNING
Innovation This section provides the opportunity to showcase an innovative Corporate and/or Community-Wide GHG reduction and/or climate change adaptation activity that your local government has undertaken
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and that has had, or has the potential to have, a significant impact. You are welcome to highlight an action that has already been listed. Projects included here may be featured as success stories on the B.C. Climate Action Toolkit and/or shared with other local governments to inspire further climate action. Please add links to additional information where possible. Communities that have conducted innovative initiatives may want to consider making applications to CEA’s Climate and Energy Action Awards, FCM Sustainable Communities Awards or to FCM’s National Measures Report. Q 76 Community-Wide Innovation Action None.
Q 77 Corporate Innovation Action None.
Q 78 For more information on actions described above contact
Programs, Partnerships and Funding Opportunities Local governments often rely on programs, partnerships and funding opportunities to achieve their climate action goals. Please share the names of programs and organizations that have supported your local government’s climate actions by listing each entry in the box below separated by a forward slash (e.g. program1/program2). Mitigation Q 79 Mitigation Programs, Partnerships and Funding None.
Adaptation Q 80 Adaptation Programs, Partnerships and Funding North-East BC Climate Risk Network
2018 CARBON NEUTRAL REPORTING
Local governments are required to report on their progress in achieving their carbon neutral goal under the B.C. Climate Action Charter. Working with B.C. local governments, the joint Provincial-UBCM Green Communities Committee (GCC) has established a common approach to determining carbon neutrality for the purposes of the Climate Action Charter, including a Carbon Neutral Framework and supporting guidance for local governments on how to become carbon neutral. Prior to completing this portion of the survey, please ensure that you are familiar with guidance available on the B.C. Climate Action Toolkit website, especially the Workbook and Becoming Carbon Neutral: A Guide for Local Governments in British Columbia. Please note: As a result of the BC Recycling Regulation, local governments are no longer required to account for GHG emissions from vehicles, equipment and machinery required for the collection,
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transportation and diversion of packaging and printed paper, in their annual Climate Action Revenue Incentive Program (CARIP) reports. Reporting Emissions Q 81 Did your local government measure corporate GHG emissions for 2018? Yes
Q 82 If your local government measured 2018 corporate GHG emissions, please 2,525 tCO2e report the number of corporate GHG emissions from services delivered directly by your local government (in tonnes of carbon dioxide equivalent)
Q 83 If your local government measured 2018 corporate GHG emissions, please 79 tCO2e report the number of corporate GHG emissions from contracted services (in tonnes of carbon dioxide equivalent)
Q 84 TOTAL A: CORPORATE GHG EMISSIONS FOR 2018 (Direct GHGs + 2,604 tCO2e Contracted GHGs) Reporting Reductions and Offsets To be carbon neutral, a local government must balance their TOTAL corporate GHG emissions generated in 2018 by one or a combination of the following actions: undertake GCC-supported Option 1 Project(s) undertake GCC-supported Option 2 Project(s) purchase carbon offsets from a credible offset provider For more information about options to balance or offset corporate GHG emissions please refer to Becoming Carbon Neutral: A Guidebook for Local Governments in British Columbia.
If applicable, please report the 2018 GHG emissions reductions (in tonnes of carbon dioxide equivalent (tCO2e)) being claimed from any of the following Option 1 GHG Reduction Projects: OPTION 1 PROJECTS REDUCTIONS
Q 85 Energy Efficient Retrofits (in tonnes of carbon dioxide equivalent (tCO2e))
Q 86 Solar Thermal (in tonnes of carbon dioxide equivalent (tCO2e))
Q 87 Household Organic Waste Composting (in tonnes of carbon dioxide equivalent (tCO2e))
Q 88 Low Emission Vehicles (in tonnes of carbon dioxide equivalent (tCO2e))
Q 89 Avoided Forest Conversion (in tonnes of carbon dioxide equivalent (tCO2e))
Q 90 TOTAL B: REDUCTIONS FROM ALL OPTION 1 PROJECTS FOR 2018 tCO2e
Q 91 If applicable, please report the names and 2018 GHG emissions reductions (in tonnes of carbon dioxide equivalent (tCO2e)) being claimed from Option 2 GHG Reduction Projects:
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Option 2 Project Name REDUCTIONS
Option 2 GHGs Reduced (tCO2e)
Option 2 Project Name
Option 2 GHGs Reduced (tCO2e)
Option 2 Project Name
Option 2 GHGs Reduced (tCO2e)
Q 92 TOTAL C: REDUCTIONS FROM ALL OPTION 2 PROJECTS FOR 2018 tCO2e
Offsets Q 93 If applicable, please report the name of the offset provider, type of project and number of offsets purchased (in tonnes of carbon dioxide equivalent (tCO2e)) from an offset provider for the 2018 reporting year: NOTE: DO NOT INCLUDE ANY FUNDS THAT MAY BE SET ASIDE IN A CLIMATE ACTION RESERVE FUND. Offset Provider Name OFFSETS
Offsets (tCO2e)
Offset Provider Name
Offsets (tCO2e)
Q 94 TOTAL D: OFFSETS PURCHASED FOR 2018 tCO2e
Q 95 TOTAL REDUCTIONS AND OFFSETS FOR 2018 (Total B+C+D) = ______tCO2e Corporate GHG Emissions Balance for 2018 Your local government's Corporate GHG Emissions Balance is the difference between total corporate offsetable GHG emissions (direct + contracted emissions) and the GHG emissions reduced through GCC Option 1 and Option 2 projects and/or the purchase of offsets.
Q 96 CORPORATE GHG EMISSIONS BALANCE FOR 2018 = (A – (B+C+D)) = 2,604 tCO2e
If your Corporate GHG Emissions Balance is negative or zero, your local government is carbon neutral. CONGRATULATIONS!
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Q 97 If your local government was carbon neutral in 2018, please record any emissions reductions you will be carrying over for future years and the source of the reductions, including the year they were earned (e.g. organics diversion, 2018 100 tCO2e) SOURCE OF CARRY OVER EMISSION REDUCTIONS (and year earned) REDUCTIONS
Q 98 BALANCE OF REDUCTIONS ELIGIBLE FOR CARRY OVER TO NEXT YEAR tCO2e
Carbon Neutral Reporting Q 99 Does your local government set aside funds in a climate reserve fund or Yes/No similar?
GCC CLIMATE ACTION RECOGNITION PROGRAM Green Communities Committee Climate Action Recognition Program The joint Provincial-UBCM Green Communities Committee (GCC) is pleased to be continuing the Climate Action Recognition Program again this year. This multi-level program provides the GCC with an opportunity to review and publicly recognize the progress and achievements of each Climate Action Charter (Charter) signatory.
Recognition is provided on an annual basis to local governments who demonstrate progress on their Charter commitments, according to the following:
Level 1 – Demonstrating Progress on Charter Commitments: For local governments who demonstrate progress on fulfilling one or more of their Charter commitments. Level 2 – Measuring GHG Emissions: For local governments that achieve Level 1, and who have measured their Corporate GHG Emissions for the reporting year and demonstrate that they are familiar with their community’s energy and emissions inventory (i.e. CEEI) Level 3 – Accelerating Progress on Charter Commitments: For those local governments who have achieved Level 1 and 2 and have demonstrated undertaking significant action (corporately or community wide) to reduce GHG emissions in the reporting year (e.g. through undertaking a GHG reduction project, purchasing offsets, establishing a reserve fund). Level 4 - Achievement of Carbon Neutrality: For local governments who achieve carbon neutrality in the reporting year.
Q 100 Based on your local government's 2018 CARIP Climate Action/Carbon Neutral Progress Survey, please check the GCC Climate Action Recognition Program level that best applies:
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Level 1 – Demonstrating Progress on Charter Commitments Level 2 – Measuring GHG Emissions x Level 3 – Accelerating Progress on Charter Commitments Level 4 - Achievement of Carbon Neutrality Not Sure
Q 101 Related to Level 3 recognition, if applicable, please identify any new or ongoing corporate or community wide GHG reduction projects (other than an Option 1 or Option 2 project) undertaken by your local government that reflects a significant investment of time and/or financial resources and is intended to result in significant GHG reductions:
PROJECT NAME:
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Local Government Name: CITY or DAWSONCREEK’ Contact Information: Name: FLAVIA ROSS1-DONOVAN Position: CHIEFFINANCIALOFFICER
’ Telephone Number: 250-784-3600 ‘ Email addres frdoncvan dawsun Calculation of carbon tax paid directly by the local government for fuel purchased between January 1 and December 31, 2018
Fuel Type
Most common fuels in a local government contex Gasoline Litre 187566 0.0667 125106522 74962 0.0778 5832058382 7081123602 Diesel Litre 71954.09 00767 5518878703 105236 0.0895 9711864885 1493752755 I0-Diesel" Litre 0.0767 0 0.0895 0 0 Natural Gas Ulg?j?llle 24378.67 1.4898 3631934257 30369 1.7381 5278375057 8910309313 Natural Gas mi 0.057 0 0.0665 0 0 Propane Litre 4126.88 0.0462 190661856 5782.3 0.0539 311668126 502329982 Other fuels which are taxed: Heating Oil Litre 0.0767 0 0.0895 0 0 Locomotive Fuel Litre 0.0767 0 0.0895 0 Heavy Fuel 011 Litre 0.0945 0 0.1103 0 0 Aviation Fuel Litre 0.0738 0 0.0861 0 0 Jet Fuel Litre 0.0783 0 0.0914 0 0 Kerosene Litre 0.0783 0 0.0914 0 0 Naphtha Litre 0.0765 0 0.0893 0 0 Methanol Litre 0.0327 0 0.0382 0 0 Butane Litre 0.0528 0 0.0616 0 0 Ethane Litre 0.0294 0 0.0343 0 0 Re?nery Gas 0.0528 0 0.0616 0 0 Coke Oven Gas 0.0483 0 0.0564 0 0 Coal »— Low Heat Value‘ 53.31 0 62.2 0 0 Coal -— High Heat Value‘ 62.31 0 72.7 0 0 Coke 74.61 0 87,05 0 0 Petroleum Coke 0.1101 0 0.1285 0 0 Tires -- shredded 71.73 0 83.69 0 0 Tires -- whole 62.4 0 72.8 0 0 Peat 30.66 0 0
C3,?’ W.”€“:’”§§» {S38 1. Only list fuels that were purchased for the local govemmerrcsown use, on which carbon tax was paid, and wherethatcarbon tax was not refunded or recovered fromanother party (e.g., through a leasearrangement). Also do not include any fuelsthat were exempted from carbontax (for more informationon exemptions see the Carbon Tar/lcl and its Regulations) 2. Bio-dieselblendsmust be prorated in order to claim thedieseland bio-dieselportionson the appropriate line. The proportion of the blend(E5, B10, B15etc) that is conventionalhydrocarbon-baseddiesel is included on the diesel line; consequently, the bio I declare that the in - ationcontained in this Carbon Tax CalculationForm is true and correct and basedon actual accounting r ‘mates. 1am also aware ofthe requirement to report publiclyby June 1st. sigmrE're’o£ ’ Page 65 of 134 ITEM 7.1 2018 CARIP Climate Action/Carbon Neutral Progress Survey Public Report Attestation As per the CARIP guidance, the Financial Officer is required to submit this attestation form to attest that: On or before June 1, 2019, the information reported in the 2018 CARIP Climate Action/Carbon Neutral Progress Survey submitted online to the Province has been made public. The Financial Officer must complete and sign this attestation form by the applicable deadline and email a scanned copy to the Province at [email protected]. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 2018 CARIP Climate Action/Carbon Neutral Progress Survey Public Report Attestation Form — Survey Submission Deadline: On or before June 1 I declare that the information contained in the 2018 CARIP Climate Action/Carbon Neutral Progress Survey submitted online to the Province on May , 2019 for City of Dawson Creek was made public on May ____, 2019 Name, Title (print) Flavia Rossi Donovan, CFO Signature: Date: CARIP Climate Action/Carbon Neutral Progress Ministry of Municipal Affairs and Survey Public Report Attestation Housing Page 66 of 134 ITEM 7.2 REPORT TO COUNCIL DATE: May 6, 2019 REPORT NO.: 19-080 SUBMITTED BY: Brenda Ginter FILE NO.: 1-1-10 Director of Corporate Administration SUBJECT: 2019 Policy Review PURPOSE To provide Council with the first three policies to consider within the 2019 Policy Review. SUMMARY/BACKGROUND Council directed staff to present the nine policies recently submitted by Council at future meetings in groups of three. It should be noted that staff have not done any research on these proposed amendments and will only proceed if directed by a Council motion. The first three policies put forward for Council consideration are as follows: 1. CARBON FUND – Council - Reaffirmed by Council on September 14, 2015 (Councillor Gevatkoff) - Review policy for continued validity. Increasing motorized equipment use seems to contradict the intent of this policy. 2. OFFSET PURCHASING – Council – Amended by Council on May 11, 2015 (Councillor Gevatkoff) - Is this program still valid? Should the City withdraw from the Climate Action Charter? What are allowed projects? Should this policy if still needed, be combined with “Carbon Fund” under the heading “Climate Action Charter”? 3. CONFERENCE ATTENDANCE, COUNCIL – Council – Amended by Council on February 11, 2019 (Councillor Gevatkoff) - Reduce number of authorized attendees to all conferences and workshops. Define the “benefits” that might result in attendance. Following a discussion, Council could propose a motion to either: a) Refer to staff to prepare a report outlining the pros and cons of amending the policy, including direction on the proposed amendments, b) Refer to staff to prepare a report outlining the pros and cons of repealing the policy, or c) Reaffirm the policy. Page 67 of 134 ITEM 7.2 Report No. 19-080 re: 2019 Policy Review Page 2 of 3 ALTERNATIVES N/A IMPLICATIONS (1) Social Regular review and updates are necessary to ensure that community needs are being met and that the direction from Council is clear. (2) Environmental Existing policies may require updating and new policies may need to be developed to remain current with the needs of the environment. (3) Personnel The amendments proposed to City policies will be referred to the applicable department staff, who will prepare a recommendation back to Council. (4) Financial Should the expertise of an outside consultant be required, a budget will be provided for approval by Council. Increased public engagement would also require an increased budget. (5) Risk Assessment Compliance: Community Charter, Local Government Act, City of Dawson Creek Policy Manual. Risk Impact: Low. Internal Control Process: All policies require a 30 day review prior to any amendments being finalized – to allow for public input into the process. GUIDING PRINCIPLES Trust and Integrity – We will have a reputation for acting with integrity and will earn the trust of our stakeholders by pledging to align our actions with the guiding principles that support our vision, modeling competence and anchoring behaviour on enduring values, communicating with care and respect and sharing information in timely and comprehensive ways. Inclusivity – We will create an invitational climate by engaging people in issues that directly affect them. STRATEGIC PRIORITIES The policies included within this report may also be considered within Council’s strategic planning discussions. Page 68 of 134 ITEM 7.2 Report No. 19-080 re: 2019 Policy Review Page 3 of 3 IMPLEMENTATION/COMMUNICATION Following a discussion, any motion that is proposed regarding a policy revision or repeal should include sufficient information for staff to prepare a Council report regarding the pros and cons. Although Council is not responsible for writing (or re-writing) a policy, staff will require enough detail to understand Council’s intention. The staff report will be brought forward at a future meeting for further direction. The length of time to bring back a staff report for Council consideration will depend on the level of research involved by staff. RECOMMENDATION That Report No. 19-080 from the Corporate Officer re: 2019 Policy Review be received for discussion; further, that the proposed policy amendments be dealt with individually. If the above motion is passed, the three policies will be discussed separately with a subsequent motion to either: a) Refer to staff to prepare a report outlining the pros and cons of amending the policy, with sufficient information regarding the proposed amendment, b) Refer to staff to prepare a report outlining the pros and cons of repealing the policy, or c) Reaffirm the policy. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Brenda Ginter Corporate Officer BG/sw Attachments: Policies –Carbon Fund, Offset Purchasing, Conference Attendance/Council Page 69 of 134 ITEM 7.2 Policy – Council CARBON FUND The Council of the City of Dawson Creek directs that: 1) Background The B.C. Climate Action Charter was developed to encourage local governments to make their operations carbon neutral by 2012, to measure and report on their community’s emissions, and to work towards creating more compact, complete, energy efficient communities. Dawson Creek is amongst the signatories of the Charter and is committed to being carbon neutral in its municipal operations by 2012. In early 2009, the Corporation of the City of Dawson Creek [hereafter “the City”] completed its plan, On the Path to Carbon Neutral, which lays out a plan to achieve this commitment. The plan recommended the creation of a Carbon Fund that would be used to fund the City’s emission reduction projects. The City is committed to identifying and implementing emission reduction opportunities to reduce their overall emissions and to minimize their offset liability first, and then to purchase offsets. The establishment of a Carbon Fund allows the City to earmark a set amount per tonne of emissions (set at $100 per tonne to start) to be used to implement emission reduction projects. This fund may also be used to finance projects that will lead to emission reductions (such as research and education) but may not be used to purchase offsets. Offset purchases are covered under the Offset Purchasing Policy. 2) Rationale a) In order to reduce both corporate and community emissions, and to comply with the commitments under the Climate Action Charter, the City will identify and implement emission reduction opportunities. This policy will ensure that there is a dedicated fund to finance the City’s emission reduction projects. b) This policy will ensure that emission reduction projects funded through the Carbon Fund are prioritized according to stringent criteria to ensure that the projects funded result in real emission reductions and encourage other environmental, social and economic ‘co-benefits’. 3) Policy Objectives a) To formalize the City’s preference for real reduction in its own corporate emissions over the purchase of offsets. b) To ensure that there are dedicated funds to study and implement the City’s emission reduction projects. Carbon Fund Policy Page 1 of 4 Page 70 of 134 ITEM 7.2 Policy – Council c) To ensure that the City is implementing high-quality emission reduction projects that result in real reductions in GHG emissions and have other environmental, economic, and social co-benefits, at an appropriate price. d) To set a high standard for the development and implementation of Carbon Funds in B.C. local governments. 4) Fund Purpose The City will invest into the Carbon Fund [hereafter “the Fund”] in order to fund CO2e emission [hereafter “emission”] reduction projects in Dawson Creek. 5) Fund Management a) Fund Investment i) Initial Investment Per Tonne: The initial investment per tonne of emissions shall be $100. The City will contribute the CARIP rebate, plus a contribution from the City’s general funds to total $100 per tonne. ii) Investment Timing: The City shall annually invest in the Fund according to the annual emissions inventory completed by the City. iii) Investment Increases: Each year, the investment per tonne shall increase by $5 per year, or in accordance with increases to the B.C. Carbon Tax, whichever is greater. b) Relation to Offsets i) Beginning in 2012, the City will be required to purchase offsets to meet the City’s carbon neutral commitment under the Climate Action Charter. The Carbon Fund will not be used to finance offset purchases, as the priority is to finance corporate emission reduction projects. c) Transparency and Monitoring i) Project performance and emission reductions will be monitored, where possible. Project Managers will be responsible to provide an annual emissions profile for their project in accordance with the internationally recognized methodology used by the City. ii) Project performance and emission reductions will be publicly reported, annually. Carbon Fund Policy Page 2 of 4 Page 71 of 134 ITEM 7.2 Policy – Council 6) Project Criteria The following criteria should be used to guide funding decisions and project selection. a) Project Prioritization Criteria i) Corporate Emission Reduction Projects are the First Priority: Projects that directly reduce corporate emissions should be considered first for fund allocation use. ii) Projects that Support Corporate Emission Reductions: Projects that support emission reductions, such as research, education and reports should be considered second for fund allocation use. iii) Projects that Support Community Emission Reductions: Projects that reduce community-scale emissions can be considered, but the emission reductions cannot be counted against Dawson Creek’s Corporate Emissions Inventory unless the project complies with Section 6 of the Offset Purchasing Policy. b) Emissions Reduction Criteria i) Emission Reductions from the Project Must be Real and Measurable: Emission reductions must be real and measurable in accordance with the internationally recognized emission measurement methodology used by the City. ii) Emission Reductions from the Project Must be Permanent: Emission reductions must be permanent so that the stored or avoided carbon is never released back to the atmosphere. Preference should be given to energy efficiency and conservation and renewable energy technologies that result in a decrease in fossil fuel consumption. iii) Priority to be given to Projects with High Emission Reduction Potential: When comparing potential projects, priority should be given to projects that have the greatest potential to reduce the most emissions in absolute terms. c) Social Criteria i) The project should be acceptable to the local community. Fund managers should consider whether projects will be accepted by the general public and use public consultation processes where appropriate. ii) Priority should be given to projects that are easily replicated, and have a high potential for broader implementation. Carbon Fund Policy Page 3 of 4 Page 72 of 134 ITEM 7.2 Policy – Council iii) Projects must be in line with the City’s Climate Action Priorities. d) Environmental Criteria i) The project should avoid significant environmental harm: Some renewable energy projects, while reducing greenhouse gas emissions, have significant effects on other environmental services. All environmental benefits and drawbacks need to be considered. ii) The project should have environmental co-benefits: Examples of environmental co-benefits include: reduced air contaminants, climate adaptation improvements, improved water quality and wildlife. e) Financial Criteria i) Priority should be given to projects that can deliver the greatest emission reductions per dollar invested. ii) Priority should be given to projects that have economic co-benefits. Ideally, an emission reductions project will have other co-benefits such as job creation. iii) Priority should be given to projects that have the potential to leverage additional funding. 7) Policy Evaluation This policy should undergo regular evaluation every 3-5 years to ensure that it is in line with the City’s overall climate and sustainability objectives. This policy should be evaluated regularly to ensure that it is enabling the City to move towards its goals. APPROVED BY COUNCIL: DATE: June 28, 2011 AMENDED: DATE: November 5, 2012 REAFFIRMED BY COUNCIL: DATE: September 14, 2015 Carbon Fund Policy Page 4 of 4 Page 73 of 134 ITEM 7.2 Policy – Council OFFSET PURCHASING The Council of the City of Dawson Creek directs that: 1. Background The B.C. Climate Action Charter was developed to encourage local governments to make their operations carbon neutral by 2012, to measure and report on their community’s emissions and to work toward creating more compact, complete, energy efficient communities. The City of Dawson Creek is amongst the signatories of the Charter and is committed to being carbon neutral in its municipal operations by 2012. In 2009, Dawson Creek completed its plan, On the Path to Carbon Neutral, which lays out a plan to achieve this commitment. The plan recommended the creation of an offset purchasing policy that would guide offset purchasing decisions. 2. Rationale a) In order to comply with the commitments under the Climate Action Charter, Dawson Creek will have to purchase offsets starting in 2012 (and every year thereafter). This policy will guide the City while making these offset purchases to ensure that the offsets result in actual emission reductions. b) There is a wide variety of offset providers selling offsets. This policy will enable Dawson Creek to evaluate the providers, and to select the most appropriate offset provider for Dawson Creek. c) There is a great deal of variability in the quality of offsets available for purchase by Dawson Creek. This policy will aid in evaluating the options to ensure the offsets purchased are as high quality as possible. 3. Policy Objectives a) To minimize Dawson Creek’s future offset liability. b) To ensure that Dawson Creek is purchasing high quality offsets that result in real reductions in GHG emissions, at an appropriate price. c) To set a high standard for offset purchases in B.C. local governments. 4. Guidelines a) Dawson Creek prefers to invest in projects that minimize emissions from the City’s corporate operations. Every effort will be made to implement all feasible emission reduction projects before relying on offset purchases to achieve carbon neutrality. b) Dawson Creek will incorporate the projected cost of future offset purchases into the financial assessment of any new municipal projects that may increase Dawson Creek’s Offset Purchasing Policy Page 1 of 4 Page 74 of 134 ITEM 7.2 Policy – Council annual greenhouse gas inventory and future offset liability. New projects in the following categories should consider the cost of future offset purchases: municipal buildings; infrastructure; fleet, equipment and machinery. 5. Purchasing Offsets a) Carbon Fund Offset purchases will not be financed through Dawson Creek’s Carbon Fund. For more details, please see Dawson Creek’s Carbon Fund Policy. b) Offset Provider Considerations Dawson Creek will re-evaluate the offset provider selection every year, with the first re-evaluation happening in 2013. This will ensure that the offset provider is meeting Dawson Creek’s standards and objectives. i) Offset Standard Offsets provided by the vendor meet the highest possible offset criteria. ii) Carbon Offset Project Location Dawson Creek may decide to specify the geographic location of offsets purchased. iii) Price Dawson Creek should favour quality over quantity, instead of purchasing cheaper offsets that may not have any real climate benefit. iv) Vendor Transparency Vendors should be highly transparent about their offsets and their operations, including the proportion of offset price going to overhead. c) Offset Project Criteria Dawson Creek will only purchase high-quality offsets. Dawson Creek will evaluate the offsets purchased annually to ensure they are meeting the highest possible criteria. The specific offset criteria are as follows: i) Additionality Offset projects must be additional. The offset vendor will be asked to provide verification that the project would not have happened without the offset investment. ii) Accurate Quantification The emissions reductions must be quantified using an internationally-recognized methodology. Offset Purchasing Policy Page 2 of 4 Page 75 of 134 ITEM 7.2 Policy – Council iii) Auditing (Validation and Verfication) The offset project must be validated and verified by certified evaluators. The validator must be a separate entity than the verifier. iv) Unique Ownership Offsets purchased must be uniquely owned by Dawson Creek. The purchased offsets must be retired on an approved, certified registry. v) Permanence The offset reductions achieved by the offset project must be permanent. Dawson Creek will only consider energy efficiency and renewable energy projects to meet this criteria. vi) Leakage The offset projects should not cause an increase in emissions in another region. vii) Sustainability (Social and Environmental) Considerations At a minimum, carbon offset projects should comply with all relevant social and environmental regulations. Better yet, offset projects should be designed so that they have positive environmental or social impacts. viii) Stakeholder Consultation Offset projects should undergo a process of stakeholder consultation when appropriate. ix) Timing Dawson Creek will purchase offsets only for projects which where reductions have ready been achieved. 6. Selling Offsets a) Dawson Creek will continue to identify and implement emissions reduction projects at both the corporate and the community scale. Reductions to corporate emissions will directly reduce Dawson Creek’s corporate-scale emissions and will help to limit Dawson Creek’s offset liability each year. b) If a community-scale project is implemented by Dawson Creek, Dawson Creek will count these reduction towards carbon neutrality IF: i) The project meets the offset criteria outlined in Section 5.3. ii) The project is verified and validated by certified verifiers and validators. iii) Dawson Creek will not double-count these reductions from their community-scale GHG inventory. Offset Purchasing Policy Page 3 of 4 Page 76 of 134 ITEM 7.2 Policy – Council 7. Policy Evaluation This policy should undergo regular evaluation every 3-5 years to ensure that it is in line with Dawson Creek’s overall climate and sustainability objectives. This policy should be evaluated regularly to ensure that it is enabling Dawson Creek to move towards its goals. APPROVED BY COUNCIL: DATE: June 28, 2011 REAFFIRMED BY COUNCIL: DATE: November 5, 2012 DATE: May 11, 2015 Offset Purchasing Policy Page 4 of 4 Page 77 of 134 ITEM 7.2 Policy – Council CONFERENCE ATTENDANCE, COUNCIL The Council of the City of Dawson Creek directs that: Attendance at conferences by Mayor and Council provides valuable opportunities for the sharing of information and for networking. Attendance at conferences will be available as follows: Authorization Conference Timeframe Attended by: by: Annually Mayor and 6 Union of BC Municipalities (UBCM) Policy late Sept. - early Oct. Councillors North Central Local Government Assoc. Annually Mayor and 6 Policy (NCLGA) In May Councillors 1) Federation of Canadian Municipalities Annually Mayor or Policy (FCM) In June designate Mayor and/or 2) All other conferences/workshops Upon request Mayor Councillors 1. Federation of Canadian Municipalities a) The Mayor or designate attends all FCM conferences. 2. All other Conferences/Workshops Attendance at conferences/workshops other than the annual conferences listed above will be pre-approved by the Mayor, with consideration given to the following: a) benefits being received by the City and/or Councillor from attending the conference/workshop, and b) the available budget. Conference Attendance – Council Policy Page 1 of 2 Page 78 of 134 ITEM 7.2 Policy – Council As information sharing is beneficial to all, Councillors attending other conferences/workshops are to provide a written or verbal report at a Council meeting following the conference/workshop. APPROVED BY COUNCIL: DATE: March 23, 2009 REAFFIRMED BY COUNCIL: DATE: Oct. 1, 2012 AMENDED BY COUNCIL: DATE: May 11, 2015 AMENDED BY COUNCIL: DATE: Feb 11, 2019 Conference Attendance – Council Policy Page 2 of 2 Page 79 of 134 ITEM 7.3 REPORT TO COUNCIL DATE: May 8, 2019 REPORT NO.: 19-069 SUBMITTED BY: Peter Nilsen FILE NO.: TUP 19-01 Development Services Manager SUBJECT: Temporary Use Permit 19-01 389481 B.C. Ltd. 1101, 1105, 1109, 1113, 1125 102nd Avenue PURPOSE To present Council with an application for a Temporary Use Permit to permit vehicle rental and car wash uses at 1101, 1105, 1109, 1113, and 1125 102nd Avenue. ANTICIPATED OUTCOMES That Council approves TUP 19-01 for 1101, 1105, 1109, 1113, and 1125 102nd Avenue for a period of three years. An automotive wash/detail and automobile rental service will be permitted at the site for three years. SUMMARY/BACKGROUND The subject properties, 1101, 1105, 1109, 1113, and 1125 102nd Avenue, are all zoned C-2 with an Official Community Plan (OCP) land designation of Downtown Mixed Use and have a combined area of approximately 4,301 m2. The properties have one building located on them, which is currently unoccupied and not in use. Previously, the property was used for automotive retail and servicing, which was a legally non-conforming use. The grandfathered legally non-conforming use has now lost its protection under the Local Government Act because the former business located on the site has ceased to operate and any future uses must now comply with the C-2 zoning under the Zoning Bylaw. The applicant seeks to utilize the site for a variety of businesses including the sale and application of vehicle accessories (adhesive or spray on linings), a car wash/car detailing and vehicle rentals. Within the C-2 zone, car wash/car detailing and vehicle rentals are not permitted uses and cannot occur on the subject properties. To permit these uses, the applicant would either need to apply for a Zoning Bylaw amendment or a Temporary Use Permit; the applicant has elected to pursue a Page 80 of 134 ITEM 7.3 Report No. 19-069 re: TUP 19-01 – 389481 B.C. Ltd. – 1101, 1105, 1109, 1113, 1125 102nd Avenue Page 2 of 5 Temporary Use Permit for a three year period. The Temporary Use Permit could also be renewed once for another three year period at the end of its term or the Zoning Bylaw could be amended to allow for these uses in the long-term; both options would be subject to Council approval. The car wash/car detailing and vehicle accessory application would occur in the existing building (1125 102nd Avenue) in the portion that was previously used as a service shop. The vehicle rental use would occur in the existing building (1125 102nd Avenue) in the portion that was previously used as an office/showroom with vehicle storage outside on the fenced off portion of the south-eastern vacant lots (1101, 1105, 1109, and 1113 102nd Avenue). The current OCP presents several considerations respecting the proposed use. Firstly, it may be noted that the OCP supports economic development by encouraging entrepreneurship opportunities and providing required services to attract and retain businesses (OCP objectives 4.2.3 & 4.2.5). By permitting the proposed uses these elements of the OCP are supported. If approved as a Temporary Use Permit, proposed uses are not expected to cause any negative issues, however the proposed uses in this location may not be entirely consistent with the goals and objectives of the OCP for the downtown and its expressed goals of creating a vibrant, active, pedestrian-oriented downtown core in the long term (OCP objective 8.5.1). The Temporary Use Permit will allow for the use of the vacant properties until such time as a more comprehensive development could occur on the site at a future date (OCP policy 8.5.9). As the building has been in place for many decades, by enabling an economically viable use for the parcel it also reduces the chance of the building becoming derelict in the future. To ensure that the subject properties are returned to their current state at the end of the Temporary Use Permit security can be required as a condition of the permit. ALTERNATIVES 1. Council could require changes to the application or the permit prior to further consideration. 2. Council could require additional information prior to further consideration. 3. Council could deny the application for a Temporary Use Permit from 389481 B.C. Ltd. IMPLICATIONS (1) Social Compared to the previous use of vehicle sales and servicing the impact of the proposed uses should be similar and is not expected to negatively affect the surrounding properties. (2) Environmental N/A (3) Personnel Planning Department processes the application, prepares the report, and issues notifications. Administration registers documents on property title. Page 81 of 134 ITEM 7.3 Report No. 19-069 re: TUP 19-01 – 389481 B.C. Ltd. – 1101, 1105, 1109, 1113, 1125 102nd Avenue Page 3 of 5 (4) Financial The applicant has paid the $400.00 application fee. (5) Risk Assessment Compliance: Local Government Act. Risk Impact: Low. Internal Control Process: Temporary Use Permits must be considered and approved by Council. Public notice will be completed in accordance with the Local Government Act. GUIDING PRINCIPLES Trust and Integrity: We will have a reputation for acting with integrity and will earn the trust of our stakeholders by working to develop positive relationships. Governance: We will strive to make decisions that reflect the needs and desires of our community by encouraging a wide range of agencies and citizens to take a meaningful role in decision-making. STRATEGIC PRIORITIES N/A IMPLEMENTATION/COMMUNICATION The notification to the surrounding property owners and advertisement in the local newspaper has been completed in accordance with the Local Government Act. At the time of writing this report no comments have been received. RECOMMENDATION That Report No. 19-069 from the City Planner re: Temporary Use Permit 19-01 be received; further, that TUP 19-01 be approved to permit vehicle rental and car wash uses at 1101, 1105, 1109, 1113, and 1125 102nd Avenue for a period of three years. Respectfully submitted, ORIGINAL SIGNED BY APPROVED FOR AGENDA BY CAO Peter Nilsen Development Services Manager Attachments: Subject Properties Context Map Temporary Use Permit 19-01 Page 82 of 134 ITEM 7.3 Report No. 19-069 re: TUP 19-01 – 389481 B.C. Ltd. – 1101, 1105, 1109, 1113, 1125 102nd Avenue Page 4 of 5 Attachment Subject Properties Page 83 of 134 ITEM 7.3 Report No. 19-069 re: TUP 19-01 – 389481 B.C. Ltd. – 1101, 1105, 1109, 1113, 1125 102nd Avenue Page 5 of 5 Attachment Context Map Page 84 of 134 ITEM 7.3 TEMPORARY USE PERMIT NO. 19-01 1. This Temporary Use Permit is issued to: 389481 B.C. Ltd. (the "Permittee") and shall apply to the following lands: CIVIC ADDRESSES: 1101, 1105, 1109, 1113, & 1125 102nd Avenue PARCEL IDENTIFIERS: 012-667-943; 012-667-960; 012-667-994; 013-857-983; 013-910-213; 013-910-221; 013-910-230; 013-910-248; and 013-910-256. LEGAL DESCRIPTIONS: LOT 11 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 12 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 13 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 14 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 15 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 16 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 17 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; LOT 18 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244; and LOT 19 BLOCK 5 SECTION 15 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 2244. ("the Lands") 2. This Temporary Use Permit is issued pursuant to the Local Government Act and subject to compliance with the bylaws of the City of Dawson Creek, except as specifically varied or supplemented by this Permit. 3. The following terms and conditions shall apply: 3.1 In addition to the uses permitted under Zoning Bylaw No. 4115, 2011 the following uses are permitted on the Lands: 3.1.1 Vehicle rentals; and 3.1.2 Car Wash. Page 85 of 134 ITEM 7.3 Temporary Use Permit 19-01 - 389481 B.C. Ltd. Page 2 of 2 4. Any temporary buildings, structures and signs shall be demolished and any chattel or debris related to the uses permitted by this permit must be removed and the site and adjacent roads shall be maintained and restored to a condition satisfactory to the City of Dawson Creek, upon the expiration of this permit or cessation of the use, whichever is sooner. If the owner of the land fails to comply with this requirement, the City of Dawson Creek may enter on the land and carry out the demolition, removal or restoration at the expense of the owner. 5. This Permit does not constitute a building permit, business license, or subdivision approval and does not entitle the Permittee to undertake any work without the necessary approvals or permits. 6. This permit shall expire three years from the date of issuance. THE TERMS AND CONDITIONS OF THIS PERMIT ARE HEREBY ACKNOWLEDGED: Permittee: 389481 B.C. Ltd. AUTHORIZING RESOLUTION PASSED by the Council on the day of , 2019. Dale Bumstead – Mayor Brenda Ginter - Corporate Officer Page 86 of 134 ITEM 7.4 REPORT TO COUNCIL DATE: May 1, 2019 REPORT NO.: 19-071 SUBMITTED BY: Peter Nilsen FILE NO.: RFQ 2019-13 Development Services Manager SUBJECT: Request for Quotations 2019-13 – Lot Cutting and Cleanup PURPOSE To award Request for Quotations 2019-13 Lot Cutting and Cleanup. ANTICIPATED OUTCOMES To provide the public with the best value for lot cutting and cleanup. SUMMARY/BACKGROUND On April 2, 2019, the City of Dawson Creek advertised a Request for Quotations (RFQ) for lot cutting and cleanup costs for a three-year period. The RFQ specifies that each vendor provide costs to cut an average sized lot, a large property and to perform cleanup. This RFQ closed Friday, April 26, 2019 and eight quotations were received. A summary of all eight quotes received is attached to this report. The following table includes the four lowest quotes received in order of prices quoted to perform the work. Big Fish Ventures Peace Renovations Average Average Lot Acre Lot Clean Up Average Average Acre Lot Clean Up Lot Lot Lot Year 1 $100 $150 $180 Year 1 $105 $175 $40 Year 2 $100 $150 $180 Year 2 $110 $185 $42.50 Year 3 $100 $150 $180 Year 3 $115 $195 $45 SL Enterprises George Homis Average Average Lot Acre Lot Clean Up Average Average Acre Lot Clean Up Lot Lot Lot Year 1 $126 $315 $50 Year 1 $126 $535 $45 Year 2 $137.25 $326.25 $50 Year 2 $126 $535 $45 Year 3 $148.50 $337.50 $55 Year 3 $126 $535 $45 Staff are recommending the three-year Lot Cutting and Cleanup Contract be awarded to Big Fish Ventures. Based on the prior three calendar years of activity this proponent would be anticipated to have the lowest overall cost by a wide margin. Through the detailed proposal, Page 87 of 134 ITEM 7.4 Report No. 19-071 re: RFQ 2019-13 Lot Cutting and Cleanup Page 2 of 3 which includes specific work planning information and detailed proposed equipment information, this proponent has illustrated that they are experienced, trained and capable of completing all areas identified in the RFQ package scope of work. ALTERNATIVES 1. Council could choose not to award the RFQ for a three year term. 2. Council could choose not to award the RFQ at this time. IMPLICATIONS (1) Social Clean and kept property adjacent their homes and businesses is expected by citizens who work hard to maintain their own properties. (2) Environmental Weeds that are allowed to grow unchecked spread quickly in the windy conditions often experienced in Dawson Creek. (3) Personnel Bylaw Enforcement staff administer the bylaw and agreement. (4) Financial The City, through its contractor, spent approximately $8,500 in cutting privately owned lots in 2018. These costs are charged back to the property owners together with an administrative surcharge. (5) Risk Assessment Compliance: Purchasing Policy; The Property Maintenance Bylaw No. 4190, 2013 and the terms of the lot cutting agreement specify how tall grass and weeds are handled. The Community Charter authorizes municipalities to enter onto property and also to apply the charges to the property owner. Risk Impact: Low. Internal Control Process: Bylaw enforcement staff direct the work of the contractor and photo document completion prior to authorizing payment for services. GUIDING PRINCIPLES This project is in line with Council’s Guiding Principle of Health. We will optimize opportunities for healthy living by enhancing the cleanliness and aesthetic appearance of our community. STRATEGIC PRIORITIES N/A Page 88 of 134 ITEM 7.4 Report No. 19-071 re: RFQ 2019-13 Lot Cutting and Cleanup Page 3 of 3 IMPLEMENTATION/COMMUNICATION If awarded, the contract will be for a three (3) year term from 2019 to 2021. Staff will execute an agreement with the contractor and move forward prior to the 2019 peak growing season. RECOMMENDATION That Report No. 19-071 from the Development Services Manager re: Request for Quotations 2019-13 Lot Cutting and Cleanup be received; further, that Council award RFQ 2019-13 Lot Cutting and Cleanup to Big Fish Ventures for a three-year term commencing June 1, 2019 and ending May 31, 2021 at the following amounts: • Average Lot: $100 per lot plus taxes. • Acre Lot: $150 per acre plus taxes. • Clean Up: $180 per hour plus taxes. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Peter Nilsen Development Services Manager PN/sw Page 89 of 134 ITEM 7.5 REPORT TO COUNCIL DATE: May 3, 2019 REPORT NO.: 19-074 SUBMITTED BY: Gerritt Lacey FILE NO.: RFQ 2019-08 Utilities Manager SUBJECT: Invitation to Tender 2019-08 – 2019 Capital Road Works Program – 112th Avenue Reconstruction PURPOSE To provide Council with the tender results for Request For Quotations (RFQ) 2019-08 2019 Capital Road Works Program – 112th Avenue Reconstruction – 8th Street to 13th Street. ANTICIPATED OUTCOMES Award of the tender and execution of a contract between the recommended proponent and the City of Dawson Creek for anticipated construction in summer with a completion date of September 30, 2019. SUMMARY/BACKGROUND As part of the Pavement Condition Assessment the blocks of 112th Ave from 18th Street to 10th/12th Street were listed as 31 and 32 and the block from 10th/13th Street to 13th Street was listed as 59 out of 389 as needing rehabilitation. Since the completion of the Pavement Condition Assessment in 2015, this road has experienced accelerated degradation of the road. This accelerated degradation is due to the lack of road structure (asphalt thickness less than 1” and gravel less than 6” in spots) as identified in the Geotechnical Investigation that was completed in the fall of 2018. The accelerated degradation has become apparent within the last two years as this road has experienced significant failures within that time. During the summer of 2017, the City was forced into contracting out $20,000 in asphalt maintenance and in 2018 spent 2 weeks of staff resources filling potholes due to the severity of the road condition. In addition to this, the City’s Sanitary Sewer Master Plan has identified to upsize the out-dated and under sized clay tile sanitary main that crosses 112th Avenue running under 10th and 12th Streets. The project scope includes this sanitary sewer main upsizing, road reconstruction from 8th Street to 13th Street, approximately 510m of storm main to address drainage concerns and issues that occur due to freeze/thaw events, sidewalk addition and rehabilitation, updating fire hydrant spacing, and potentially a complete upgrade in street lighting which is dependent on Local Area Service approval. Page 90 of 134 ITEM 7.5 Report No 19-074 re: 2019-08 – 2019 Capital Road Works Program – 112th Avenue Reconstruction Page 2 of 3 There were six bids received for RFQ 2019-08 and they are as follows (GST excluded): Bear Mountain Construction Ltd. $ 2,396,145.83 Peter’s Bros Construction Ltd. $ 2,447,515.05 Brocor Construction Ltd. $ 2,450,935.14 Interoute Construction Ltd. $ 3,082,888.60 Champan Industires Ltd. $ 3,320,494.42 Timbro Contracting $ 4,568,055.53 ALTERNATIVES 1. Council may choose not to award the tender as recommended. 2. Council may choose to cancel the project. IMPLICATIONS (1) Social Improving the City’s transportation network will allow residents to travel more efficiently and safely. (2) Environmental N/A (3) Personnel The project will be managed by in-house staff in the Engineering Department. (4) Financial The budget for this project is $3.495M and is proposed to be funded out of both the General ($3.320M) and Sewer ($175K) Capital Budgets. (5) Risk Assessment Compliance: Purchasing Policy. Risk Impact: Low. Internal Control Process: Capital Budget is approved by Council. The tender for the capital project is awarded by Council and staff will execute the contract and manage the contract through to completion. GUIDING PRINCIPLES We will optimize opportunities for healthy living by developing an environment free from undue risk. We will have a reputation for acting with integrity and will earn the trust of our stakeholders by pledging to align our actions with the guiding principles that support our vision. Page 91 of 134 ITEM 7.5 Report No 19-074 re: 2019-08 – 2019 Capital Road Works Program – 112th Avenue Reconstruction Page 3 of 3 STRATEGIC PRIORITIES Council has a strategic focus for quality sustainable infrastructure and a vibrant diversified economy. IMPLEMENTATION/COMMUNICATION Staff will inform the bidders of Council’s decision and proceed with the execution of the Contract as necessary. RECOMMENDATION That Report No. 19-074 from the Utilities Manager re: Request For Quotations 2019-08 2019 Capital Road Works Program – 112th Avenue Reconstruction be received; further, that Council award RFQ 2019-08 to Bear Mountain Construction Ltd. for the contract price of $2,396,145.83, excluding taxes. Respectfully submitted, ORIGINAL SIGNED BY APPROVED FOR AGENDA BY CAO Gerritt Lacey, Utilities Manager GL/sw Page 92 of 134 ITEM 7.6 REPORT TO COUNCIL DATE: May 3, 2019 REPORT NO.: 19-075 SUBMITTED BY: Gerritt Lacey FILE NO.: RFQ 2019-09 Utilities Manager SUBJECT: Invitation to Tender 2019-09 – Capital Road Works Program – 102nd Avenue Sidewalk, Curb & Gutter PURPOSE To provide Council with the tender results for Request For Quotations (RFQ) 2019-09 – 2019 Capital Road Works Program – Sidewalk, Curb & Gutter 102nd Avenue – 15th Street to 12A Street & 12A Street to Ben Heppner Way. ANTICIPATED OUTCOMES Award of the tender and execution of a contract between the recommended proponent and the City of Dawson Creek for anticipated construction in summer with a completion date of September 13, 2019. SUMMARY/BACKGROUND As part of the 2013 Transportation Master Plan, sidewalk expansion along 102nd Avenue between 12A Street and 17th Street was identified to be performed and was ranked 3rd out of 19 sidewalk expansion projects. The Transportation Master Plan states that emphasis on sidewalk expansion projects should be placed on “connections between existing routes and missing routes in the downtown area, connecting parks and schools and links along bus routes.” The proposed sidewalk expansion will connect with the recently installed sidewalk along the east side of 13th Street that leads to O’Brien School, the hockey and curling rinks, Central Middle School, and the library. This sidewalk expansion will also be located along the Southside and Central BC Transit bus routes. City staff has also received multiple requests for this sidewalk expansion over the last several years as it will create a link to multiple local business’, supportive housing provided by the Dawson Creek Society for Community Living, and the Nawican Friendship Center. Page 93 of 134 ITEM 7.6 Report No 19-075 re: 2019-09 – Capital Road Works Program – 102nd Avenue Sidewalk, Curb & Gutter Page 2 of 3 There were 3 bids received for RFQ 2019-09 and they are as follows (GST excluded): Peter’s Bros Construction Ltd. $455,017.47 Contour Concrete Ltd. $522,796.00 Interoute Construction Ltd. $585,811.32 ALTERNATIVES 1. Council may choose not to award the tender as recommended. 2. Council may choose to cancel the project. IMPLICATIONS (1) Social Improving the City’s transportation network will allow residents to travel more efficiently and safely. (2) Environmental N/A (3) Personnel The project will be managed by in-house staff in the Engineering Department. (4) Financial The budget for this project is $510,992 and is proposed to be funded out of the 2019 Carryforward General Capital Budget. (5) Risk Assessment Compliance: Purchasing Policy. Risk Impact: Low. Internal Control Process: Capital Budget is approved by Council, the tender for the capital project is awarded by Council, staff will execute the contract and manage the contract through to completion. GUIDING PRINCIPLES We will optimize opportunities for healthy living by developing an environment free from undue risk. We will have a reputation for acting with integrity and will earn the trust of our stakeholders by pledging to align our actions with the guiding principles that support our vision. STRATEGIC PRIORITIES Council has a strategic focus for quality sustainable infrastructure and a vibrant diversified economy. IMPLEMENTATION/COMMUNICATION Staff will inform the bidders of Council’s decision and proceed with the execution of the Contract as necessary. Page 94 of 134 ITEM 7.6 Report No 19-075 re: 2019-09 – Capital Road Works Program – 102nd Avenue Sidewalk, Curb & Gutter Page 3 of 3 RECOMMENDATION That Report No. 19-075 from the Utilities Manager re: Invitation to Tender 2019-09 – Capital Road Works Program – 102nd Avenue Sidewalk, Curb & Gutter be received; further, that Council award RFQ 2019-09 to Peter’s Bros Construction Ltd. for the contract price of $455,017.47 excluding taxes. Respectfully submitted, ORIGINAL SIGNED BY APPROVED FOR AGENDA BY CAO Gerritt Lacey, Utilities Manager GL/sw Page 95 of 134 ITEM 7.7 REPORT TO COUNCIL DATE: May 3, 2018 REPORT NO.: 19-076 SUBMITTED BY: Gerritt Lacey FILE NO.: RFQ 2019-10 Utilities Manager SUBJECT: Invitation to Tender 2019-10 – Capital Roadworks Program – 10th Street Sidewalk Addition PURPOSE To provide Council with the tender results for Request For Quotations (RFQ) 2019-10 – 2019 Capital Road Works Program – Sidewalk Addition – 10th Street from 90th Avenue to 92nd Avenue. ANTICIPATED OUTCOMES Award of the tender and execution of a contract between the recommended proponent and the City of Dawson Creek for anticipated construction in summer with a completion date of September 13, 2019. SUMMARY/BACKGROUND As part of the 2013 Transportation Master Plan, sidewalk expansion along 10th Street between 90th Avenue to 91A Avenue is identified to be performed. The Transportation Master Plan states that emphasis on sidewalk expansion projects should be placed on “connections between existing routes and missing routes in the downtown area, connecting parks and schools, and links along bus routes.” The proposed sidewalk expansion will add a link between the newly constructed Harvestview Subdivision and both the Frank Ross Elementary School and Park. This sidewalk expansion will also be located along the Northside BC Transit bus route. There were 3 bids received for RFQ 2019-10 and they are as follows (GST excluded): Peter’s Bros Construction Ltd. $276,487.71 Interoute Construction Ltd. $308,420.45 CLC Concrete Contracting Ltd. Rejected – Non Compliant ALTERNATIVES 1. Council may choose not to award the tender as recommended. 2. Council may choose to cancel the project. Page 96 of 134 ITEM 7.7 Report No 19-076 re: 2019-10 – Capital Roadworks Program – 10 St Sidewalk Addition Page 2 of 2 IMPLICATIONS (1) Social Improving the City’s transportation network will allow residents to travel more efficiently and safely. (2) Environmental N/A (3) Personnel The project will be managed by in-house staff in the Engineering Department. (4) Financial The budget for this project is $350,000 and is proposed to be funded out of the General Capital Budget. (5) Risk Assessment Compliance: Purchasing Policy. Risk Impact: Low. Internal Control Process: Capital Budget is approved by Council, the tender for the capital project is awarded by Council, staff will execute the contract and manage the contract through to completion. GUIDING PRINCIPLES We will optimize opportunities for healthy living by developing an environment free from undue risk. We will have a reputation for acting with integrity and will earn the trust of our stakeholders by pledging to align our actions with the guiding principles that support our vision. STRATEGIC PRIORITIES Council has a strategic focus for quality sustainable infrastructure and a vibrant diversified economy. IMPLEMENTATION/COMMUNICATION Staff will inform the bidders of Council’s decision and proceed with the execution of the Contract as necessary. RECOMMENDATION That Report No. 19-076 from the Utilities Manager re: Invitation to Tender 2019-10 – Capital Roadworks Program – 10th Street Sidewalk Addition be received; further, that Council award RFQ 2019-10 to Peter’s Bros Construction Ltd. for the contract price of $276,487.71, excluding taxes. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Gerritt Lacey Utilities Manager GL/sw Page 97 of 134 ITEM 7.8 REPORT TO COUNCIL DATE: May 3, 2019 REPORT NO.: 19-077 SUBMITTED BY: Gerritt Lacey FILE NO.: RFQ 2019-11 Utilities Manager SUBJECT: Invitation to Tender 2019-11 – Capital Roadworks Program – 13A Street Sidewalk Curb and Gutter PURPOSE To provide Council with the tender results for Request For Quotations (RFQ) 2019-11 – 2019 Capital Road Works Program – Sidewalk, Curb and Gutter – 13A Street from 113th Avenue to 115th Avenue & 115th Avenue from 13A Street to 13th Street. ANTICIPATED OUTCOMES Award of the tender and execution of a contract between the recommended proponent and the City of Dawson Creek for anticipated construction in summer with a completion date of September 30, 2019. SUMMARY/BACKGROUND It has been noted over the last several years that the existing asphalt sidewalk located on the West side of 13A Street immediately adjacent to Trembley Elementary School has experienced severe degradation. This existing sidewalk has become a safety concern for all users especially the students of the elementary school due to both the deteriorated sidewalk condition and the width being narrower than current standards. The 2013 Transportation Master Plan states that emphasis should be placed on “connections between existing routes and missing routes in the downtown area, connecting parks and schools, and links along bus routes.” The proposed sidewalk rehabilitation will provide a safe and adequate sidewalk along 13A Street and will connect Trembley Elementary School with the sidewalk network on 13th Street via 115th Avenue. Page 98 of 134 ITEM 7.8 Report No 19-077 re: 2019-11 – Capital Roadworks Program – 13A Street Sidewalk Curb and Gutter Page 2 of 3 There were 4 bids received for RFQ 2019-11 and they are as follows (GST excluded): Peter’s Bros Construction Ltd. $221,614.57 Contour Concrete Ltd. $255,556.00 Interoute Construction Ltd. $286,726.53 CLC Concrete Contracting Ltd. Rejected – Non Compliant ALTERNATIVES 1. Council may choose not to award the tender as recommended. 2. Council may choose to cancel the project. IMPLICATIONS (1) Social Improving the City’s transportation network will allow residents to travel more efficiently and safely. (2) Environmental N/A (3) Personnel The project will be managed by in-house staff in the Engineering Department. (4) Financial The budget for this project is $275,000 and is proposed to be funded out of the General Capital Budget. (5) Risk Assessment Compliance: Purchasing Policy. Risk Impact: Low. Internal Control Process: Capital Budget is approved by Council, the tender for the capital project is awarded by Council and staff will execute the contract and manage the contract through to completion. GUIDING PRINCIPLES We will optimize opportunities for healthy living by developing an environment free from undue risk. We will have a reputation for acting with integrity and will earn the trust of our stakeholders by pledging to align our actions with the guiding principles that support our vision. STRATEGIC PRIORITIES Council has a strategic focus for quality sustainable infrastructure and a vibrant diversified economy. IMPLEMENTATION/COMMUNICATION Staff will inform the bidders of Council’s decision and proceed with the execution of the Contract as necessary. Page 99 of 134 ITEM 7.8 Report No 19-077 re: 2019-11 – Capital Roadworks Program – 13A Street Sidewalk Curb and Gutter Page 3 of 3 RECOMMENDATION That Report No. 19-077 from the Utilities Manager re: Invitation to Tender 2019-11 – Capital Roadworks Program – 13A Street Sidewalk Curb and Gutter be received; further, that Council award RFQ 2019-11 to Peter’s Bros Construction Ltd. for the contract price of $221,614.57, excluding taxes. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Gerritt Lacey Utilities Manager GL/sw Page 100 of 134 ITEM 7.9 REPORT TO COUNCIL DATE: May 6, 2019 REPORT NO.: 19-079 SUBMITTED BY: Brenda Ginter FILE NO.: RFP 2019-16 Corporate Officer SUBJECT: Request For Proposals 2019-16 Website and Video Services PURPOSE To provide Council with the results for the Request for Proposals (RFP) for the City’s Website and Video Services. ANTICIPATED OUTCOMES To maintain a contract for website and video services to provide for the City’s ongoing communication efforts. SUMMARY/BACKGROUND New Harvest Media Inc. has been providing the City with website services since 2003. Services include monthly website maintenance and webhosting, video recording and production of all Council meetings (this portion is partially subsidized through Shaw Cable) and then posting the meetings online with direct links to each Agenda item. Customer service from New Harvest Media Inc. has been excellent, with very quick response times to staff requests, whether it be for an added page to the website, additions to an existing page, or routine website maintenance issues. The last RFP that was posted for website and video services was in 2013 and resulted in New Harvest as the only bidder. At the Regular Meeting of Council on December 7, 2015 Council approved an addendum to the agreement for the New Harvest Website and Video Services, with consideration of the previous year showing an increase in special meetings and the additional length of regular meetings, to increase the annual cost by $9,000 to cover the additional time required to record and process Council Meetings for the City website. A request for proposals was recently advertised and New Harvest was again the sole bidder. The current fee for the contract ending May, 2019 is $1675/month plus tax with any additional services charged at $90/hour. This rate was based on 7 hours per month for website maintenance and includes an arrangement with Shaw Cable to record and supply them with the recording of public Council Meetings. Although New Harvest has received no indication of an interest from Shaw in cancelling this arrangement, if Shaw Cable was to discontinue their arrangement with New Harvest, the monthly fee would need to be increased by $300/month. Page 101 of 134 ITEM 7.9 Report No. 19-079 re: RFP 2019-16 Website and Video Services Page 2 of 3 New Harvest has streamlined the video production process and timeline to allow for a reduction in the fee for the video services from $1045 to $900/month. The hourly rate for website maintenance has increased from $90 to $95, but Administration staff was able to negotiate a reduction in the monthly website maintenance hours from 7 to 5, providing additional savings of $2280/year. In previous years, the unused monthly website maintenance hours were banked and then used for special projects or major updates to various pages at the end of each year. With the reduction in monthly website maintenance hours, the City will likely not have a bank of maintenance hours available for this purpose. With Melissa Love’s position being more focused on the City’s communication efforts, we are hopeful that her expertise will make up for the reduction in the website maintenance hours available within the New Harvest contract. ALTERNATIVES 1. The RFP indicated an option to renew the three year contract up to two times. In accordance with the Purchasing Policy, any renewal over a one year term is to be approved by Council. The recommendation to authorize staff to approve a renewal was provided due to New Harvest being the sole bidder the previous two times it has been posted. Council may wish to remove the option for staff to renew the contract. This would provide Council with the option to either renew the contract at the end of the first term or to direct staff to publish a new RFP. IMPLICATIONS (1) Social Maintaining the City’s website is key to the City’s communication efforts. (2) Environmental N/A (3) Personnel Contract administration is the responsibility of the Department of Corporate Administration. (4) Financial Annual fee = $16,500 plus tax This includes a monthly website maintenance rate based on 5 hours/month totalling $475 and video services at $900/month = $1375/month. Additional services will be billed at $95/hour plus tax. If there is a request for increased communication through the City’s website that would require the creation of a new page or other expertise from New Harvest, Council may need to approve additional funding. (5) Risk Assessment Compliance: Agreement. Page 102 of 134 ITEM 7.9 Report No. 19-079 re: RFP 2019-16 Website and Video Services Page 3 of 3 Risk Impact: Low. Internal Control Process: The Administration Department tracks all agreement renewals and the Finance Department is provided with a copy of all agreements that require accounts payable/receivable. GUIDING PRINCIPLES Modern Economy – We will strengthen the community’s economic vitality by establishing a climate that encourages responsible economic development and by honouring small business partnerships and contributions. STRATEGIC PRIORITIES N/A IMPLEMENTATION/COMMUNICATION If approved by Council, staff will prepare and execute a three year agreement with New Harvest Media Inc. A copy will be provided to the Finance Department upon completion. RECOMMENDATION That Report No. 19-079 from the Corporate Officer re: Request For Proposals 2019-16 Website and Video Services be received; further, that staff be authorized to enter into a three year agreement commencing June 1, 2019 with New Harvest Media Inc. for website and video services at a rate of $1375/month plus tax and that the rate for additional services be set at $95/hour plus tax; further, that this agreement include an option to renew a total of two times; and further, that staff be authorized to sign any renewal upon the same terms and conditions. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Brenda Ginter Corporate Officer BG/sw Page 103 of 134 ITEM 7.10 REPORT TO COUNCIL DATE: May 3, 2019 REPORT NO.: 19-073 SUBMITTED BY: Melissa Love FILE NO.: 1-7-3 Administrative Assistant SUBJECT: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results PURPOSE To update Council on the results received from the Crescent Park & Fred Flavelle Memorial Lions Park Tree Survey and Information Session. ANTICIPATED OUTCOMES Council will receive the following report and the survey results for discussion. SUMMARY/BACKGROUND At the Regular Meeting of Council held on Monday, April 8, 2019 Council proposed to designate a portion of Crescent Park and the Fred Flavelle Memorial Lions Park as a “No Mow Zone”. This “No Mow Zone” will be created by a volunteer group planting tree seedlings near the railroad tracks along the South and Southwest sides of the parks at no cost to the City. This zone would be returned to its natural state with no maintenance provided by the City. The intention is to reduce current maintenance costs, improve the overall appearance and esthetics of the park and it may also serve to create a barrier for noise from the train tracks. Council discussed a few different options for the placement of the proposed seedlings, but made no final decision at the April 8th meeting. They directed staff to extend an invitation to the park neighbours to attend a Public Information Session to gather feedback and suggestions before moving forward. The Public Information Session was hosted by the Recreation Department on April 29, 2019 at 6:30pm at Crescent Park. Invitation letters, including maps with examples of areas the trees could be planted and a simple survey about the trees, were sent out to the neighbours of the park that directly face or back onto the park. The rest of the catchment area was encouraged via the City’s Facebook platform and our website to participate in the same online survey regarding the trees that the neighbours of the park received directly. The Recreation Department collected several paper copies of the surveys at the information session and the rest of the responses were collected online, bringing in a total of 56 surveys. The majority of Page 104 of 134 ITEM 7.10 Report No 19-073 re: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results Page 2 of 3 those responding to the survey were residents from 94th Avenue up to 89th Avenue, spanning across 15th Street to 20th Street, an area relatively close to the parks in question. Of the surveys collected, 47 of the surveys were from this catchment area, and the remaining nine surveys were from other locations within the City. The general results of the survey, which is attached to this report, were as follows: 53 of 55 answers received indicated that the responders use the park. 38 of 54 answers received voted yes to planting the trees and having a portion of the park not maintained by the City. 37 out of 50 answers received indicated a tree planting area of 0ft-40ft width. 27 out of 46 answers received indicated the responders would like to see a length of 1500ft for the planting area. The survey also contained an open ended question where responders could provide additional comments regarding the park, which has been included in the attachment to this report. ALTERNATIVES 1. Council may choose to receive the report for information or may provide further direction to staff. IMPLICATIONS (1) Social The trees may provide a noise barrier between the park and the train tracks. (2) Environmental The trees may provide a reduction in maintenance required by City staff, thereby reducing the amount of emissions from lawnmowers. (3) Personnel The Administration staff will be responsible for notifying the neighbours of the park regarding the decision made by Council. (4) Financial Other than the staff time required for the public meeting, the trees and planting would be at no cost to the City. (5) Risk Assessment Compliance: City staff will adhere to Council’s direction regarding the decision to plant the trees. Risk Impact: Low. Internal Control Process: City staff will follow the direction of Council. GUIDING PRINCIPLES Trust and Integrity: We will have a reputation for acting with integrity and will earn the trust of our stakeholders by listening to the voices of our residents. Governance: We will strive to make decisions that reflect the needs and desires of our community by encouraging citizens to take a meaningful role in decision-making. Page 105 of 134 ITEM 7.10 Report No 19-073 re: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results Page 3 of 3 Health: We will optimize opportunities for healthy living by developing an environment that encourages green spaces and park use. STRATEGIC PRIORITIES N/A IMPLEMENTATION/COMMUNICATION Staff will proceed as directed by Council. RECOMMENDATION That Report No. 19-073 from the Administrative Assistant re: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results be received for discussion. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Melissa Love Administrative Assistant Attachment: Survey Results Page 106 of 134 ITEM 7.10 Report for Crescent Park & Fred Flavelle Memorial Lions Park 2019 Response Counts Completion Rate: 94.6% Complete 53 Partial 3 Totals: 56 1 Page 107 of 134 ITEM 7.10 1. Do you use the park? 4% No 96% Yes Value Percent Responses Yes 96.4% 53 No 3.6% 2 Totals: 55 2 Page 108 of 134 ITEM 7.10 2. Are you in favour of having a portion of the park not maintained by the City and trees being planted instead? 30% No 70% Yes Value Percent Responses Yes 70.4% 38 No 29.6% 16 Totals: 54 3 Page 109 of 134 ITEM 7.10 3. If yes, which width would you prefer for the area where the trees will be planted? 30% Other 32% 20ft Width 4% 160ft Width 6% 100ft Width 18% 40ft Width 10% 80ft Width Value Percent Responses 20ft Width 32.0% 16 40ft Width 18.0% 9 80ft Width 10.0% 5 100ft Width 6.0% 3 160ft Width 4.0% 2 Other 30.0% 15 Totals: 50 4 Page 110 of 134 ITEM 7.10 Other Count 160 ft? Why not have no maintenance? Why not fill entire park with trees? 1 20 feet or less. 1 20 ft width: I would like to see the grass mowed in between the rows of trees if planted not 1 random. 30ft? Very much in favour of trees, but we love this park for being able to play in it. Important to 1 have kid-friendly spaces. As many as possible. The more the better! More benches along/throughout the entire area. 1 I would love to see 80 ft width with a sporatic planting pattern... W shaped. Mixed species. 1 If trees are planted, 20ft width. 1 Just keep mowing! 1 NIL 1 No 1 No trees 1 None 1 None 1 None, but if I have no choice then the smallest amount. 1 begin with 40ft and expand dependent on how it looks 1 Totals 15 5 Page 111 of 134 ITEM 7.10 4. Would you prefer the length of the planting area to be 1500ft as shown on the maps provided, or a different length? 44% Other 57% 1500ft Value Percent Responses 1500ft 56.5% 26 Other 43.5% 20 Totals: 46 6 Page 112 of 134 ITEM 7.10 Other Count None 2 1000 1 All the way 1 As few trees as possible. 1 Entire length of the park (it appears that option C & D are shorter lengths than options A & B) 1 Example A 1 Fill all the area with trees. 1 Full length of both parks 1 Length of the Park. 1 Limited 1 Longer, the length of the park if possible 1 No 1 None 1 Shorter: 1000ft. 1 Smaller, I use the park a lot and don't want the trees to take over the great space we have. 1 The whole lenth of the park 1 Would prefer if it was not the entire length of the section. We enjoy the view while walking 1 through the park and the current landscaped trees are nice. all the way to the west end of the park 1 smaller 1 Totals 20 7 Page 113 of 134 ITEM 7.10 5. Are there any comments you would like to add? maintenance amount walking noise mow nice fencefire walk area park city traitl rees grass small goodbarrier trainidea dog plant hazard great garbage ResponseID Response 1 The more coniferous trees in the park the better! It would be nice if more of the park was filled in with trees and paths similar to Leopky Park. It would significantly cut down on noise from the train, highway noise, wind and vehicles in the park. 2 Maybe have the trees dispersed and trails within them like Leoppky? That would be very nice. 3 I would love to see the dog walking trail along the fence line stay while adding trail like patterns through the majority of the park, as it isn't used currently by many. There is also a natural drainage swale that comes down from 18th street. This is a great location for tree species that like water. In the winter, there are local residents who plow a walking path through this park. It is used daily by many local residents, and I would support the idea of keeping a 5m walking path along the fence line so winter park users can continue to access this trail. 4 This park is well known for it's use as a dog walking park. I think trees in the area would make a great addition to the park. I would also like to see other options for trees, other than a straight line. 6 Is this the city saving $$$ because of unbalanced budget? 7 There are a considerable number of people that walk the length of the park. I think that a trail through the trees should be planned even if there is no effort/money put towards it at this time. By this, I mean leaving a space between the trees. 10 It would be nice to have a sound barrier from the trains. I under stand the city is looking at ways to reduce the noise pollution from the trains which I fully support. As I right this, I hear one now. In the middle of the night, it is quite annoying to hear them going off constantly. 8 Page 114 of 134 ITEM 7.10 ResponseID Response 11 Whoever thought that not maintaining this area will create a sound barrier from the trains is a complete moron. Sure plant some trees but it will in no way prevent the train horn from reaching my window... 12 It would be nice to have sections of more natural growth along the south end of the park but would prefer to keep some of it as-is. The fencing does need to be replaced in same parts but I don't believe a noise barrier is really needed. I like the appearance of the landscaped trees along the edge of the park. But some cuts in maintenance fees and some sections of natural growth would be great! 13 Trees are good. Council... not so much 14 A good citizen plows a path in the park for us each winter so we can continue to walk and I don't want the trees to take away from that and the park becomes unusable to us in the winter months. 15 It's a wonderful idea and I love the idea of more natural forested areas in town. I would prefer seeing the area narrower and longer to preserve more of the open area that people use for running, dog walking, Frisbee etc while ultimately blocking out more of the train tracks and industrial area below 16 As a landscaper I've always wished Dawson had more green spaces like the divided road on I think 96 and along by McDonald's strip and along 116 the trees along the road is an amazing look keep dust down and livin up the town with some freahness 18 I do not believe that success for the three objectives given can be achieved. The savings from not mowing will amount to a very small amount, less than $300.00 for the year. The unmaintained no mow area will be be mainly tall unkept grass and weeds which will not enhance appearances. Success can only be achieved if the survival rate of the seedlings is good. If survival rate is good, it will take many years before the trees become mature. This plan will not impact the loudness of the train whistle. 19 I do not believe that success for the three objectives given can be achieved. The savings from not mowing will amount to a very small amount, less than $300.00 for the year. The unmaintained no mow area will be be mainly tall unkept grass and weeds which will not enhance appearances. Success can only be achieved if the survival rate of the seedlings is good. If survival rate is good, it will take many years before the trees become mature. This plan will not impact the loudness of the train whistle. 20 Leave existing "main trail" add trees on south side for wind break 9 Page 115 of 134 ITEM 7.10 ResponseID Response 23 The trees along the fence have been broken or died over the years without ever being replaced. Perhaps this would be a good place to start an upgrade. there is always reason for worry about areas within city limits that are not maintained and become a fire risk. I question the main reason behind this proposed change to the park... $$$'s? Did not hear an actual amount saved just a wild guess. 24 question2...maintain the park, but mow less frequently. Yes, plant trees 28 Our house is closer to the west end of the park. The noise from the train is significant here and based on the possibility of noise reduction it would be beneficial to have the trees planted all the way to the west end of the park. 30 The trees would make for more privacy from the road and trains. 31 Will the trees be replanted if they die? How will the dogs be kept off that area and peeing on the small trees and killing them? 33 I think its a waste of people's time and it won't survive. Also safety issues ex) not wanting to walk in "forest". 34 Right against the fence, no poplars. 36 Leave it the way it is. Its one of the best parks in DC. 37 At the end of the park 90th Ave end is used as a dog park. Lots don't pick up...can we get a garbage can with doggie bags? 38 More benches to reduce walking distance. 39 I would like to volunteer to help plant the trees. 40 This is a nice idea. Supporting it with decreased maintenance cost and noise barrier is a dream. 41 This is a joke. 42 My family and I use this park for sports activities.Wind, sound and visual barrier is great, but open space is still vital for park play! 43 On numerous occasions we have requested that the trees presently living the north side be trimmed and cared for or perhaps removed. Also suggest an official trail for walkers be established. 44 If the seedlings are small it will be unlikely they will survive and this may cause more maintenance for upkeep. 45 (mow less) still mow. No mow - fire hazard. 10 Page 116 of 134 ITEM 7.10 ResponseID Response 46 What will it look like? What kind of trees? 47 Cost of mowing and fuel wasted to drive mowers from yard to this end of town. 48 Mow less - no trees to block view. Fire hazard. Takes up too much of park. Garbage/needles. Safety/animals. Summer student program - less wages. 51 Wildlife fire hazard CNR Line Danger 52 Trees should be plant by fenced area that died. Fire concern about tall grass left. Tree forts that are built later on will leave a mess. Fence along tracks should be fixed with extra 'hold' gates cause people walk their dogs on the other side 53 I am concerned about potential fire hazard, growth of weeds, garbage. 54 Full length of both parks. Alternate suggestion: Newbie Park. 56 Open area. Park accomodates walking, running games. Sports children or bikes and walking as as safety for pets/children with moose and deer visiting the parks. I suggest all parks in DC be reduced to cutting every two weeks, reducing current maintenance costs in half immediately. 11 Page 117 of 134 ITEM 8.1 REPORT TO COUNCIL DATE: May 3, 2019 REPORT NO.: 19-070 SUBMITTED BY: Peter Nilsen FILE NO.: 4418/4419 Development Services Manager SUBJECT: Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 & Zoning Amendment (19-03) Bylaw No. 4419, 2019 South Peace Health Services Society 1225 – 113th Avenue PURPOSE To present Council with amendments to the Official Community Plan and Zoning Bylaw to allow a rooming house at 1225 - 113th Avenue. ANTICIPATED OUTCOMES To rezone the property to comply with its proposed use, this is to convert the existing building into a rooming house for medical purpose and to allow for a secondary building for additional medical related accommodations. SUMMARY/BACKGROUND The subject property, 1225 - 113th Avenue, is currently zoned P-1 with the Official Community Plan (OCP) land use designation of Institutional. The subject property is 906 m2 in area with a main building and an accessory building located on the property. The previous use of the property was a public doctor’s clinic. The surrounding land uses are primarily single-detached homes with some multiunit housing and large institutional uses such as the Dawson Creek and District Hospital, Tremblay Elementary School, and Northern Lights College. These are all within a one block radius. The applicant wishes to convert the existing principal building on the subject property into a rooming house to provide affordable room rentals for patients and families of patients who are travelling for treatment or appointments and out of town medical professionals who are temporarily working at the Dawson Creek and District Hospital. In addition to the existing principal building, the applicant has also proposed a secondary building to provide an additional two bedrooms, one bath, and one kitchen on the subject property. Page 118 of 134 ITEM 8.1 Report No. 19-070 re: OCP (19-02) Amendment Bylaw No. 4418 & Zoning Amendment (19-03) Bylaw No. 4419 Page 2 of 4 To allow for the proposal on the subject property, amendments to the OCP and Zoning Bylaw are required. The OCP amendment is required to change the land use designation from Institutional to Medium Density Residential; the OCP amendment also would update the Development Permit Areas to include the subject property in the Multi-Family Development Permit Area. The Zoning Bylaw amendment would change the zoning from P-1 to a modified RM-1 to allow for the rooming house use, which would only allow a rooming house on this property. In addition the Zoning Bylaw amendment would also update the parking requirements to require one parking stall per bedroom for rooming houses to ensure that there is sufficient off-street parking. Based on the concept drawings provided by the applicant, the proposal would meet this parking requirement; parking will be confirmed through the development permit and building permit. While the proposal is not consistent with the OCP in terms of land use designation and therefore requires an OCP amendment, the proposal does align with some of the OCP objectives as highlighted below in the Guiding Principles section of this report. The fact that the proposal seeks to redevelop an already developed site and supports a type of infill is supported by the OCP. Staff are recommending the modified version of the RM-1 zone to prevent the unintentional proliferation of rooming houses on other RM-1 properties while also not providing additional density on the subject property. Rooming houses are an appropriate fit in a low-density multi-unit zone as they are often of the same physical form as a single-detached home but with additional residents outside of what may be typically found in a single-detached home; this is echoed by the initial feedback the City received on our Zoning Bylaw review project. There are no known servicing issues which would preclude the proposal. ALTERNATIVES 1. That Council requires changes to the bylaw(s) prior to first reading. 2. That Council requires additional information prior to further consideration. 3. That Council does not proceed with giving the first reading to Official Community Plan Amendment Bylaw No. 4418, 2019 and Zoning Amendment (19-03) Bylaw No. 4419, 2019. IMPLICATIONS (1) Social The proposed amendments are not expected to have a major impact to the social fabric of the immediate neighbourhood as there are mixed uses and the subject property has access to a collector road (13th Street). (2) Environmental N/A (3) Personnel Planning staff receive and process the applications and provide the analysis of the applications’ merits. (4) Financial The change in use would precipitate into a change the property class (in terms of tax assessment) from business to residential, reducing tax rate for the subject property. Page 119 of 134 ITEM 8.1 Report No. 19-070 re: OCP (19-02) Amendment Bylaw No. 4418 & Zoning Amendment (19-03) Bylaw No. 4419 Page 3 of 4 (5) Risk Assessment Compliance: Local Government Act. Risk Impact: Low. Internal Control Process: The process for amending the OCP and Zoning Bylaw is regulated by the Local Government Act and is executed by staff as part of our typical operating procedures. GUIDING PRINCIPLES Trust and Integrity: We will have a reputation for acting with integrity and will earn the trust of our stakeholders by working to develop positive relationships. Governance: We will strive to make decisions that reflect the needs and desires of our community by encouraging a wide range of agencies and citizens to take a meaningful role in decision-making. Objective 4.1.6: Support strategic infill and redevelopment in existing residential areas in a manner that results in minimal impacts to adjacent parcels. Objective 7.1.2 Support social and non-profit organizations that provide critical services to the community, such as housing and community living societies. STRATEGIC PRIORITIES N/A IMPLEMENTATION/COMMUNICATION As part of an amendment to the Official Community Plan, Council must consider the bylaw in conjunction to the financial plan and refer the amendment to governments and agencies it considers to be affected by the amendment prior to the public hearing for the bylaw. There is no direct impact to the financial plan as a result of the land use designation change. When the land use changes from the previous institutional use to the proposed residential use, the tax income would decrease as it is changing from a “business” property class to a “residential” property class. However, the proponent is proposing additional improvements in the form of a “coach” house, which may partially offset the loss in tax income. For Official Community Plan Amendment Bylaw No. 4403, 2019, staff are recommending that it be referred to the Peace River Regional District in alignment with the policies under section 4.4, Planning Partnerships, of the OCP. Council may also include any other government, agency, or organization it believes to be affected by the proposed amendment. Page 120 of 134 ITEM 8.1 Report No. 19-070 re: OCP (19-02) Amendment Bylaw No. 4418 & Zoning Amendment (19-03) Bylaw No. 4419 Page 4 of 4 During an amendment or the development of an OCP, a local government must consider Section (475) of the Local Government Act: Specifically consider whether consultation is required with the following: • the board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan; • the board of any regional district that is adjacent to the area covered by the plan; • the council of any municipality that is adjacent to the area covered by the plan; • first nations; • boards of education, greater boards and improvement district boards; • the Provincial and federal governments and their agencies. Following the consultation and public hearing Council can proceed with third reading and adoption of the bylaws. RECOMMENDATION That Report No. 19-070 from the Development Services Manager re: Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 and Zoning Amendment (19-03) Bylaw No. 4419, 2019 be received; further, that Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 and Zoning Amendment (19-03) Bylaw No. 4419, 2019 be given first and second readings; further, that Council confirms that it has considered Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 in conjunction with the financial plan; and further, that Official Community Plan Amendment Bylaw (19- 02) No. 4418, 2019 be referred to the Peace River Regional District prior to consultation and public hearing. Respectfully submitted, ORIGINAL SIGNED BY APPROVED FOR AGENDA BY CAO Peter Nilsen Development Services Manager PN/ty Attachments: Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 Zoning Amendment (19-03) Bylaw No. 4419, 2019 Page 121 of 134 ITEM 8.1 THE CORPORATION OF THE CITY OF DAWSON CREEK BYLAW NO. 4418 A bylaw of the Corporation of the City of Dawson Creek (hereinafter called “the City”) to amend the Official Community Plan Bylaw No. 4373, 2018. WHEREAS, Council has adopted Official Community Plan Bylaw No. 4373, 2018; AND WHEREAS, Council wishes to amend Official Community Plan Bylaw No. 4373, 2018 to change the land use designation of a lot; NOW THEREFORE, the Council of the City of Dawson Creek enacts as follows: SECTION 1 - TITLE 1.1 This bylaw may be cited as “OFFICIAL COMMUNITY PLAN AMENDMENT (19-02) BYLAW NO. 4418, 2019”. SECTION 2 – MAP AMENDMENT 2.1 The Land Use map, attached as Schedule B to Official Community Plan Bylaw No. 4373, 2018 is hereby amended by changing the land use designation of the lands described below and shown as outlined in bold and crosshatched on Schedule A attached hereto and forming part of this Bylaw from Institutional to Medium Density Residential. PID: 013-409-158 Civic Address: 1225 – 113th Avenue Legal Description: LOT 1 BLOCK 7 SECTION 10 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 7668 2.2 The Development Permit Areas map, attached as Schedule J to Official Community Plan Bylaw No. 4373, 2018 is hereby amended by including the lands described below and shown as outlined in bold and crosshatched on Schedule A attached hereto and forming part of this Bylaw into the Multi-Family Development Permit Area. PID: 013-409-158 Civic Address: 1225 – 113th Avenue Legal Description: LOT 1 BLOCK 7 SECTION 10 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 7668 Page 122 of 134 ITEM 8.1 Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 Page 2 of 3 READ a first time this day of , 2019. READ a second time this day of , 2019. ADVERTISED this day of , 2019. PUBLIC CONSULTATION held this day of , 2019. PUBLIC HEARING held this day of , 2019. READ a third time this day of , 2019. ADOPTED this day of , 2019. CERTIFIED A TRUE AND CORRECT COPY of Bylaw The Corporate Seal of THE CORPORATION OF THE CITY OF No. 4418 cited as "OFFICIAL COMMUNITY PLAN DAWSON CREEK was affixed in the presence of: AMENDMENT (19-02) BYLAW NO. 4418, 2019". Brenda Ginter Dale Bumstead - Mayor Corporate Officer Brenda Ginter – Corporate Officer Page 123 of 134 ITEM 8.1 Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 Page 3 of 3 Schedule A Page 124 of 134 ITEM 8.1 THE CORPORATION OF THE CITY OF DAWSON CREEK BYLAW NO. 4419 A bylaw of the Corporation of the City of Dawson Creek (hereinafter called “the City”) for the Regulation to amend Zoning Bylaw No. 4115, 2011 WHEREAS, the Council of the City of Dawson Creek may, under the authority of Section 479 of the Local Government Act, create different zones and regulate uses, density, and siting within each zone; NOW THEREFORE, the Council of the City of Dawson Creek enacts as follows: SECTION 1 - TITLE 1.1 This bylaw may be cited as “ZONING AMENDMENT (19-03) BYLAW NO. 4419, 2019”. SECTION 2 – TEXT AMENDMENT 2.1 That Table 5.1 of Zoning Bylaw No. 4115, 2011 is amended by adding the following below Coach House in the indicated columns: Column I Column II Use of a Building or Parcel Minimum Required Number of Spaces Rooming House 1 per bedroom 2.2 That Zoning Bylaw No. 4115, 2011 is amended by the following after subsection 10.4.1: 10.5 Site Specific Regulations 10.5.1 Notwithstanding any other provision of this bylaw, on the parcel with the legal description of LOT 1 BLOCK 7 SECTION 10 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 7668, in addition to the uses permitted under subsection 10.1.1, rooming house is a permitted use. SECTION 3 – MAP AMENDMENT 3.1 The Official Zoning Map, attached as Schedule B to the City of Dawson Creek “Zoning Bylaw No. 4115, 2011” is hereby amended by changing the zoning of the lands described below and shown as outlined in bold and crosshatched on Schedule A attached hereto and forming part of this Bylaw from P-1 (Institutional – Public Zone) to RM-1 (Residential – Low Density Multiple Family). PID: 013-409-158 Civic Address: 1225 - 113th Avenue Legal Description: LOT 1 BLOCK 7 SECTION 10 TOWNSHIP 78 RANGE 15 WEST OF THE 6TH MERIDIAN PEACE RIVER DISTRICT PLAN 7668 Page 125 of 134 ITEM 8.1 Zoning Amendment (19-03) Bylaw No. 4419, 2019 Page 2 of 3 READ a first time this day of , 2019. READ a second time this day of , 2019. ADVERTISED this day of , 2019. PUBLIC HEARING held this day of , 2019. READ a third time this day of , 2019. ADOPTED this day of , 2019. CERTIFIED A TRUE AND CORRECT COPY of Bylaw The Corporate Seal of THE CORPORATION OF THE CITY OF No. 4419 cited as "ZONING AMENDMENT (19-03) DAWSON CREEK was affixed in the presence of: BYLAW NO. 4419, 2019". Brenda Ginter Dale Bumstead - Mayor Director of Corporate Officer Brenda Ginter - Director of Officer Page 126 of 134 ITEM 8.1 Zoning Amendment (19-03) Bylaw No. 4419, 2019 Page 3 of 3 Schedule A Page 127 of 134 ITEM 9.2 MEMO TO: Council DATE: May 1, 2019 FROM: Mayor Bumstead File: 1-1-9 SUBJECT: Sponsorship of Pool Fees – Youth, Family and Seniors There was a great deal of community support in favour of the free summer swim in 2018. Community members and groups have reached out and are interested in donating money towards this program for 2019; therefore, I would like to put forward the following motion: That the City of Dawson Creek waive drop-in swim fees for youth, family and senior categories for the months of July and August in 2019; further, that any donations received from community groups and/or individuals be directed to offset the cost of this sponsorship at the Kenn Borek Aquatic Centre. Respectfully submitted, Mayor Bumstead DB/ty Page 128 of 134 ITEM 9.2 DROP IN REVENUE FOR POOL FOR THE MONTHS OF JULY AND AUGUST 2018 (Free Swim CATEGORY 2015 2016 2017 AVERAGE Value) Youth $8,991.50 $8,131.48 $10,890.71 $9,337.90 $17,552.50 Family $10,315.79 $10,199.13 $12,573.00 $11,029.31 $40,900.00 Adult $19,116.22 $18,169.08 $24,747.30 $20,677.53 $33,597.50 Senior $506.24 $1,026.04 $1,109.66 $880.65 $2,915.00 Toonie $636.50 $678.30 $714.40 $676.40 Sub Total for All Ages $39,566.25 $38,204.03 $50,035.07 $42,601.78 $94,965.00 TOTAL REVENUE FOR SUMMER $39,566.25 $38,204.03 $50,035.07 $42,601.78 $94,965.00 2015 2016 2017 Sub Total AVERAGE AVERAGE Total for Adult, Senior & Toonie $20,258.96 $19,873.42 $26,571.36 $66,703.74 $ 22,234.58 $ - Attendance Units CATEGORY 2015 2016 2017 AVERAGE 2018 (July-August) Preschool 1577 1074 1410 1,353.67 902 Youth 2,272 1,614 2,547 2,144.33 3,529 Family (Individuals) 2,541 2,714 3,226 2,827.00 8,829 Adult 3,272 2,343 4,183 3,266.00 5,245 Senior 113 187 607 302.33 869 Toonie 335 357 147 279.67 29 Sub Total for All Ages 8,533 7,215 10,710 8,962.50 18,472 C:\Users\swalter\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\TL98C26E\Pool Revenue and stats 2015 - 2018 Page 129 of 134 ITEM 11.1 REPORT TO COUNCIL DATE: April 18, 2019 REPORT NO.: 19-065 SUBMITTED BY: Brenda Ginter FILE NO.: 1-4-0 Corporate Officer SUBJECT: Items to be Released from Previous Closed Minutes PURPOSE To recommend items for release to the public from previous Closed Council Meetings. ALTERNATIVES Council has the following alternatives: 1. Approve the items as recommended. 2. Approve some or none of the recommended items for release. RECOMMENDATION That Report No. 19-065 from the Corporate Officer re: Items to be Released from Previous Closed Minutes be received; further, that Council approve the following items for release to the public: February 25, 2019 4.2 MOVED, SECONDED AND CARRIED, That the Mayor and Staff be authorized to engage in joint use facility planning discussions with the Peace River Regional District Board Chair and Chief Administrative Officer. February 11, 2019 5.2.1 MOVED, SECONDED AND CARRIED, That Chelsea Mottishaw, Watershed Coordinator and Kevin Henderson; Manager of Development Services be invited to a closed meeting to provide additional information on some of the questions Council have on the Direct Livestock Watering in the Kiskatinaw River Watershed. December 17, 2018 5.3 MOVED, SECONDED AND CARRIED, That the memo from the Chief Administrative Officer be received; further, that Reduction Strategy No. 5 - Review Vacant Positions be referred to staff to bring forward a detailed report to the January 14th closed meeting with additional information on the Deputy Chief Financial Officer, Development Services Manager, Building Inspector and Bylaw Enforcement Officer; further, that approval be given to fill the General Manager of Community Services, Welder and Storekeeper positions. That “Reduction Strategy No. 8 - Reduce Library Hours” be referred to staff to bring forward a detailed Page 130 of 134 ITEM 11.1 Report No. 19-065 re: Items to be Released Page 2 of 2 report to the January 14th closed meeting with information on reducing the Library budget by 10%. That the Memo from the Corporate Officer be received; further, that “Reduction Strategy No. 10 - Reduce/Eliminate Grants/Fees for Service to Organizations” be received for discussion. That “Reduction Strategy No. 10 - Reduce/Eliminate Grants/Fees for Service to Organizations – South Peace Historical Society Archivist” be referred to staff to bring forward a detailed report to the January 14th closed meeting. That “Reduction Strategy No. 10 - Reduce/Eliminate Grants/Fees for Service to Organizations – South Peace Community Resources Society” be referred to staff to bring forward a detailed report to the January 14th closed meeting. That “Reduction Strategy No. 10 - Reduce/Eliminate Grants/Fees for Service to Organizations – Kiwanis Band and Kiwanis Club” be referred to staff to bring forward a detailed report to the January 14th open meeting. That “Reduction Strategy No. 29 -Reduce Administration Budget” be referred to staff to bring forward a detailed report to the January 14th closed meeting providing implications for a 10% reduction. That “Reduction Strategy No. 22 - Fund 22 Police Members” be referred to staff to bring forward a detailed report to the January 14th closed meeting on the impacts of reducing funding to 22 members. That staff “Reduction Strategy No. 4 – Eliminate Energy Manager and Sustainability” be referred to staff to provide a detailed report for the January 14th meeting regarding with the implications from eliminating the Energy Manager and Sustainability Clerk positions. That “Reduction Strategy No. 12 - Review Reducing Recreation Programming” by 50% be referred to staff to bring forward a detailed report to the January 14th closed meeting. That “Reduction Strategy No. 25 - Eliminate off Season Ice” be referred to staff to bring forward a detailed report to the January 14th closed meeting. That “Reduction Strategy No. 26 - Reduce Downtown Garbage and Beautification” be referred to staff to bring forward a detailed report to the January 14th closed meeting with implications on a 6 month option. Respectfully submitted, APPROVED FOR AGENDA BY CAO ORIGINAL SIGNED BY Brenda Ginter Corporate Officer /ev Page 131 of 134 ITEM 11.1 COLONIAL COAL INTERNATIONAL CORP. 200-595 Howe Street, Vancouver B.C. V6C 2T5 •TSX-V:CAD Tel: (604) 568-4961 April 23, 2019 Mayor Dale Bumstead City of Dawson Creek Box 150 fd!e©~flW~to> Dawson Creek, BC VlG 4G4 APR 3 0 Z019 Dear Mayor Bumstead, CITY OF DAWSON CREEK 111 Re: Colonial Coal - Thank You for Meeting Wednesday, Aprill0 - Dawson Creek, BC 111 Thank you for taking the time out of your busy schedule to informally meet with us on Wednesday, April 10 , in Dawson Creek. We were pleased to catch up on the challenges and many opportunities your community faces and to have had the opportunity to provide you with an update on our Company's recent activities in the region. Our board embraces the vision of building and sustaining mutually beneficial relationships with all our neighbors based on a foundation of trust, re5 pect, cooperation and open, honest and timely communication. As we shared, from 2014-2016 we faced unprecedented challenges linked directly to the collapse in global metallurgical coal prices, which affected coal mining operations and exploration alike. We are fully aware that northeast BC fe lt the impact of coal mine closures during this period, which had significant negative impacts on a number of communities. Thankfull y, over the past two years, we have seen stronger metallurg ical coal prices combined with an increasingly positive trend in capital markets, which is leading to confidence and rising interest in metallurgical coal projects throughout western Canada. We are confident that a bright future exists for BC's metallurgical coal sector. We have continued to build and reinforce positive relationshi ps with Indigenous and local communities and fully understand that these relationships are fundamental to our ability to continue with our ongoing exploration efforts and that they will be of vital importance in supporting our projects as they move towards development. We are carefully monitoring the unfolding challenges in managing Caribou while working with the BC Government to acquire additional exploration permits. We are also striving to raise the profile of northeast BC coal with our investors, potential partners, and possible future customers so that the region can be increasingly recognized for its high quality metallurgical coal resources, skilled and dedicated labour force, and supportive Governments and communities. T hese factors are vital in our interactions and meetings with potential future investors/partners for our projects and with global metallurgical coal buyers. Once again, I would like to thank you for taking the time to meet. Please do not hesitate to call me if you have any questions. We would also be very pleased to get together for coffee or lunch when you or your Council are next in Vancouver. :~c~tf- - 0 MAYOR D GMCS D EA Agenda DateJ1 .~J~/ ~ JohnPerry ~ 0 COUNClL 0 CFO 0 ALL SR. ~TAFF Closed Bat~,-----:--- Chief Operating Officer ~ GAO 0 GMDS D OTHER-,.,·.,,,..,.-- 0 CORRESPONQ~NG-E Oco fSQ CONSENT CALENDAR Cc: City of Dawson Creek Coun cil David Austin, Chief Executive Officer, President, Director, Chairman of the Board, Colonial Coal Dan Jepsen, CEO, CJ Alliance Corp. Page 132 of 134 ITEM 11.1 IFiii~i,~;;:~iiW~©J APR 3 0 2019 CllY OF DAWSON GREEK COlD SHOT A division of Balwaria Empire Pvt. Ltd. #104, 11041105 Avenue NW, Edmonton, AB, TSH3Y1 April 23, 2019 Dear, Mayor Dale Bumstead sc:lxiso Dawson Creek, British Columbia V1G4G4 Re: Request to Support Parcel & Passenger Transportation Services Provider 0/A Cold Shot, A Division of a Balwaria Empire Pvt. Ltd. Respected Mayor The operational costs for small businesses in my industry are substantial, and it has gotten to a point where small parcel and passenger transportation providers are struggling to survive. While we have seen an increase in bus services in many corridors abandoned by Greyhound, which are possibly the most important corridors linking smaller communities to larger cities. Cold Shot has served an important role in connecting following towns, municipalities and cities across Alberta and now spreading into British Columbia. Cold Shot has grown into one of the most trusted and reliable transportation logistics companies. We are proud to serve the smaller communities as listed. Below is a list of the city areas being serviced by Cold Shot from October, 2018, onwards 1. AI RORIE, AB 22. PEACE RIVER, AB 2. BARRHEAD, AB 12. FOX CREEK, AB 23. RED DEER, AB 3. BONNYVILLE, AB 13. GRANDE PRAIRIE, AB 24. SHERWOOD PARK, AB 4. CALGARY, AB 14. GRASSLAND, AB 25. SLAVE LAKE, AB 5. COLD LAKE, AB 15. GRIMSHAW, AB 26. SMOKY LAKE, AB 6. DAWSON CREEK, BC 16. HIGH LEVEL, AB 27. ST PAUL, AB 7. EDMONTON MAIN 17. HIGH PRAIRIE, AB 28. VALLEYVJEW, AB 8. EDMONTON WAREHOUSE 18. HINTON, AB 29. VEGREVILLE, AB 9. EDSON,AB 19. JASPER, AB 30. VERMILLION, AB 10. FORT MCMURRAY, AB 20. LLOYDMJNSTER, AB 31. WESTLOCK, AB 11. FORT STJOHN, BC 21. MANNING, AB 32. WHITECOURT, AB 0 MAYOR 0 GMCS 0 EA Agenda Dale MH{ IN /Of 0 COUNCIL 0 CFO 0 ALL SR. STAFF Closed Dale ___~- [)g CAO 0 GMDS 0 OTHE"-- 0 CORRESPONDENCE Oco )8l CONSENT CALENDAR Page 133 of 134 ITEM 11.1 We have recently expanded our services to link Grande Prairie to Dawson Creek with extending this service into Fort StJohn, British Columbia. However, we think our efforts would go even further with your support in extending our presence in your local communities. We heavily rely on local customers and would like to be listed in as many local directories, newspaper and websites as possible. Our goal is community involvement. We are one of your small business constituents owned and run by Albertan's and we are asking for your help with connecting people across your local communities. Cold Shot strives to offer the most economical value compared to any other bus service provider. The services we offer are imperative to each community. Please help our firm and our community of small businesses by supporting our efforts to get recognition. We need your support for our passenger operations as well as servicing your business community for shipping freight. Tha~yofk.,"· SunnyBa~ President, Balwaria Empire Pvt Ltd 0/A Cold Shot PH:- 780-705-5466 Phone:-780-994-0491 [email protected] Page 134 of 134