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Regular Meeting of City Council

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Regular Meeting of City Council REGULAR MEETING OF CITY COUNCIL CITY HALL, 10105 12A STREET, DAWSON CREEK MONDAY, MAY 13, 2019 AT 9:00 AM AGENDA Page 1. CALL MEETING TO ORDER 2. DELEGATIONS 6 2.1 Randy Carlstad & Lorraine Lawrence, Dawson Creek Sons of Norway Lodge #79 in attendance re: Norwegian Constitution Day Proclamation and Request to Fly Flag at Peace Park. 7 - 8 2.2 Ken Watson, Northeast BC Crime Stoppers & Const. Brandie Guzyk, RCMP in attendance re: National Police Week & Crime Stoppers Week Proclamation. 9 2.3 Joe Judge, Dale Campbell, Dennis Armitage & Rick Hackworth, Rotary International Club in attendance re: Update on the Dawson Creek Walking Trail. 3. NEW/COUNCILLOR BUSINESS 10 3.1 Councillor Gevatkoff re: Michaels Subdivision Upgrades. 4. MINUTES 11 - 19 4.1 Minutes of the Regular Meeting of Council (April 29, 2019) for adoption. 20 - 21 4.2 Minutes of the Special Meeting of Council (May 1, 2019) for adoption. 22 - 23 4.3 Minutes of the Special Meeting of Council (May 3, 2019) for adoption. Page 1 of 134 REGULAR MEETING OF CITY COUNCIL MEETING MONDAY, MAY 13, 2019 Page 5. BUSINESS ARISING 5.1 Verbal Request From the Chief Administrative Officer re: Motion of Council required to include a statement that identifies Council’s Intended Direction for the Five Year Plan to be included in the email when submitting the Financial Plan and Tax Rate Bylaws to the Ministry. 6. CORRESPONDENCE 24 6.1 Letter from Connie Patterson, President, Dawson Creek Exhibition Association (April 24, 2019) re: Request for Support of Grant Application from Northern Development Initiative Trust Initiatives Program. 25 - 28 6.2 Letter from Sylvia Siemens, Resident of Dawson Creek (April 24, 2019) re: Concerns with City of Dawson Creek Animal Responsibility Bylaw No. 4122. 29 6.3 Letter from Caitlyn Triebel, President, Dawson Creek Minor Ball Association (April 30, 2019) re: Sports Field Usage & Concerns Regarding Reduced Maintenance. 30 - 38 6.4 Letter from Mike Hurley, Mayor, City of Burnaby (May 2, 2019) re: Expanding Investment Opportunities. 39 6.5 Letter from Keith Bertrand, Mayor, District of Tumbler Ridge & Allen Courtoreille, Mayor, District of Chetwynd (May 3, 2019) re: Invitation to Attend the 2019 Northeast BC Community Coal & Energy Forum September 11 & 12, 2019 in Tumbler Ridge, BC. 40 - 45 6.6 Letter from Honourable Selina Robinson, Ministry of Municipal Affairs and Housing (May 7, 2019) re: Affordable Housing Through Building BC Funds. 7. REPORTS 46 - 66 7.1 Report No. 19-057 from the Chief Financial Officer re: Climate Action Revenue Incentive Program (CARIP). 67 - 79 7.2 Report No. 19-080 from the Corporate Officer re: 2019 Policy Review. 80 - 86 7.3 Report No. 19-069 from the Development Services Manager re: Temporary Use Permit (19-01) - 3894181 BC Ltd (1125-102nd Avenue). Page 2 of 134 REGULAR MEETING OF CITY COUNCIL MEETING MONDAY, MAY 13, 2019 Page 87 - 89 7.4 Report No. 19-071 from the Development Services Manager re: Request for Quotations 2019-13 Lot Cutting & Clean-up. 90 - 92 7.5 Report No. 19-074 from the Utilities Manager re: Invitation to Tender 2019-08 – Capital Roadworks Program – 112th Avenue Reconstruction. 93 - 95 7.6 Report No. 19-075 from the Utilities Manager re: Invitation to Tender 2019-09 – Capital Roadworks Program – 102 Ave Sidewalk, Curb & Gutter. 96 - 97 7.7 Report No. 19-076 from the Utilities Manager re: Invitation to Tender 2019-10 – Capital Roadworks Program – 10th Street Sidewalk Addition. 98 - 100 7.8 Report No. 19-077 from the Utilities Manager re: Invitation to Tender 2019-11 – Capital Roadworks Program – 13A Street Sidewalk, Curb & Gutter. 101 - 103 7.9 Report No. 19-079 from the Corporate Officer re: Request for Proposals 2019- 16 Website & Video Services. 104 - 117 7.10 Report No. 19-073 from the Administrative Assistant re: Crescent Park & Fred Flavelle Memorial Lions Park Survey Results. 8. BYLAWS 118 - 127 8.1 Report No. 19-070 from the Development Services Manager re: Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 & Zoning Amendment (19-03) Bylaw No. 4419, 2019 - South Peace Health Services Society (1225 – 113th Avenue). • Official Community Plan Amendment (19-02) Bylaw No. 4418, 2019 for consideration of first and second readings. • Zoning Amendment (19-03) Bylaw No. 4419, 2019 for consideration of first and second readings. 9. MAYOR'S BUSINESS 9.1 Mayor's Update(s): 1. Dawson Creek & District Hospital Capital Project Advisory Committee Meeting. 2. Encana Community Information Session. 3. Shannon McKenzie's Classroom Grades 1 & 2 – Position as Mayor. 4. World Junior A Challenge Ticket & Sponsorship Roll-out. 5. North Central Local Government Association AGM & Conference. 6. Notre Dame School - Osteogenesis Imperfecta (OI) Awareness. Page 3 of 134 REGULAR MEETING OF CITY COUNCIL MEETING MONDAY, MAY 13, 2019 Page 128 - 129 9.2 Request to Waive July & August Drop-In Fees at the Kenn Borek Aquatic Centre. 10. DIARY 11. CONSENT CALENDAR 130 - 134 11.1 Consent Calendar items to be received: 1. Report No. 19-065 from the Corporate Officer re: Items to be Released from Previous Closed Minutes. 2. Letter from John Perry, Chief Operating Officer, Colonial Coal International Corp. (April 23, 2019) re: Colonial Coal - Thank-You for Meeting Wednesday, April 10, 2019 - Dawson Creek, BC. 3. Letter from Sunny Balwaria, President, Balwaria Empire Pvt. Ltd. O/A Cold Shot (April 23, 2019) re: Request to Support Parcel & Passenger Transportaton Services Provider O/A Cold Shot, A Division of a Balwaria Empire Pvt. Ltd.. 12. STRATEGIC PRIORITIES CHART 13. MEDIA QUESTION PERIOD 14. RECESS TO CLOSED MEETING 14.1 Resolution to move into the Meeting of Council Closed to the Public. Agenda Item 2.1 & 6.2 - Section 90 (1)(j) information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. Agenda Items 3.1, 3.2 & 5.1 - Section 90 ‘Minutes’ - as previously noted. Agenda Item 4.1 Section 90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Agenda Item 6.1 Section 90 (1)(g) litigation or potential litigation affecting the municipality. Page 4 of 134 REGULAR MEETING OF CITY COUNCIL MEETING MONDAY, MAY 13, 2019 Page 15. RECONVENE TO OPEN MEETING TO ADJOURN Page 5 of 134 ITEM 2.1 WHEREAS, Norwegian Constitution Day is the National Day of Norway and is an official national holiday observed on May 17th each year; AND WHEREAS, among Norwegians, the day is referred to simply as syttende mai or syttande mai (both meaning May 17th); AND WHEREAS, this is a day on which celebrations mark the signing of the Norwegian Constitution in Eidsvoll; AND WHEREAS, on May 17th, Norwegian Canadians will express their appreciation and pride for their heritage through observance of Norway’s Constitution Day; NOW THEREFORE, I do hereby proclaim May 17, 2019 to be "NORWEGIAN CONSTITUTION DAY" in Dawson Creek Mayor Dale Bumstead Page 6 of 134 ITEM 2.2 WHEREAS, National Police Week began in 1970 as a way for Police to connect with their communities and increase awareness about the services they provide; AND WHEREAS, the members of the RCMP of the City of Dawson Creek play an important role in safeguarding the rights and freedoms of the citizens of our community; AND WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our department recognize their duty to serve the people by safeguarding life and property, protecting them against violence or disorder and protecting the innocent against deception and the weak against oppression or intimidation; AND WHEREAS, our police department has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; NOW THEREFORE, I do hereby proclaim the week of May 13-17, 2019 as "National Police Week" in Dawson Creek Mayor Dale Bumstead Page 7 of 134 ITEM 2.2 WHEREAS, anonymous tips are being handled by one Crime Stoppers Society covering the whole northeast corner of BC; AND WHEREAS, the Society accepts anonymous tips via phone, through the web, or by text messages, commits to keeping confidentiality for individuals, and partners with the media and police as part of a provincial, national and international organization to help make communities a safer place to live; AND WHEREAS, Northeast BC Crime Stoppers is part of a new initiative by Global BC’s news channel which is focused on airing information about unsolved crimes or incidents, in the hopes of generating new information; AND WHEREAS, on behalf of the citizens of Northeast BC who wish to live in a safe community and who wish to acknowledge that Crime Stoppers has been operating in this area since 1989; NOW THEREFORE, I do hereby proclaim the week of May 27-31, 2019 as "Crime Stoppers Week" in Dawson Creek Mayor Dale Bumstead Page 8 of 134 ITEM 2.3 Page 9 of 134 ITEM 3.1 MEMO TO: Mayor & Council DATE: May 13, 2019 FROM: Councillor Paul Gevatkoff FILE: 1-1-1 SUBJECT: Michaels Subdivision Upgrades A report has been completed on the Michaels Subdivision. The report identifies the work required to upgrade the subsurface (sewer, water, drainage) as well as upgrading streets to paved with a curb and gutter. The report provides phased costs. The information in the report is required to consider the option of including phases in the 2020 and future years of our budget.
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