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A Study on the Civil Service Structure, Civil Servants Training and an Overview of National Commission of Government Reforms in Pakistan

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A Study on the Civil Service Structure, Civil Servants Training and an Overview of National Commission of Government Reforms in Pakistan NATI R ONAL NSFE SCHOO RA L OF & T FEDERAL MINISTRY OF PUBLI G EDUCATIO C POL IN N & TR ICY ST AINI O NG P KH YBER PAKHTU NKHWA LOCAL GOVERNMENT GANISING THE STRUCTURE O ACT 20 REOR F GOVER 12 S NMENT TE U IT E T R S TU N C I P U RE-S R L SERVICE STR ERVICE TRAINING G T N CIVI UCTURE N S I I ES N E G I N C A A I H PROVIN V C R C IAL T R MISSION FOR GOVE T COM RNMENT REFORMS RECOMMEND R E A L L A NA TION I S A IO ERFORMANCE S N R EVA AT P LUATION IN E N G D LOCA E L I GO N F SERVICE ST VE RUCTUR RN S E M T E I AINING N T E TR T U VIC ER T T IVIL SERVANT E -S C S ACT R 1 S N 97 A I 3 I N I EST N ACO P G RECRUITM D R ENT E I O N M S O T I T T I U O T E N CIVIL SERVICE S A Study on the Civil Service Structure, Civil Servants Training and an Overview of National Commission of Government Reforms in Pakistan Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH Imprint As a federal enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. Published by: Support to Good Governance in Pakistan Programme funded by the German Federal Ministry of Economic Cooperation and Development (BMZ) and implemented through Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH Support to Good Governance in Pakistan Programme Administrative Reform Component 6-D (4), Park Avenue Road, University Town, Peshawar, Pakistan T (+92 91) 585 2532, 584 2585, 584 2586 F (+92 91) 585 2531 I www.giz.de Responsible: Catherine Isabel Froehling, Head of Governance Programme Dr. Detlef Barth, Principal Advisor, Administrative Reform Component Author: Shakeel Ahmed Imtiaz, Advisor Local Civil Service and Training, Administrative Reform Component Layout: Suleman Printers Place and date of publication: Peshawar, April 2013 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) was formed on 1 January 2011. It brings together the long-standing expertise of DED, GTZ and InWEnt. For further information, go to www.giz.de. “All rights are reserved. No part of this book may be reproduced by any means without written permission from GIZ. Reproduction for non-commercial purposes is permitted provided the source is named.” Preface GIZ Governance Programme was launched in primary arm of government, must keep pace with the Pakistan to lay and strengthen the foundations for changing times in order to meet the aspirations of just, fair and equitable governance at the national the people. and sub-national levels in Pakistan. The GIZ Governance Programme has three Components, The study on the civil service structure, civil servants namely, Administrative Reform, Tax Reform and training and an overview of the National Commission Prevention of Violence Against Women. of Government Reforms in Pakistan provides detailed information on structure of the Pakistan’s The Local Government Elections and Rural civil bureaucracy, identifies overall training framework Development Department (LGE&RDD), in Pakistan at the federal, provincial and local levels Government of Khyber Pakhtunkhwa is the key and examines succinctly, the civil service reforms implementing partner of the Administrative Reform as recommended by the National Commission of Component. GIZ is supporting Local Council government reforms (NCGR) in 2008. The study Board of LGE&RDD in shaping local civil service, particularly examines the different tiers of the civil particularly designing its structure, mode of operation service in Pakistan and had identified various lacunas and strategic orientation and strengthening a training in the implementation of the trainings of civil system for lower cadres of civil service (including servants of Pakistan. It is also heartening to see who Local Governance School) for LGE&RDD. manages trainings at the federal, provincial and local levels and how the training and development of the A competent, effective and neutral civil service is civil servants could be improved. the backbone of any country’s governance structure. Countries that do not have an organized civil service Based on his International and National experiences, system are at a relative disadvantage in executing their Mr. Shakeel Imtiaz, Advisor Local Civil Service & programs and policies. Training, Administrative Reform Component of the GIZ Governance Programme has prepared this Civil service refers to the body of government very useful and comprehensive study for the Local officials who are employed in civil occupations that Government Elections and Rural Development are neither political nor judicial. A well-functioning Department (LGE&RDD), in particular, and for civil service helps to foster good policymaking, a broader audience in general to have a better effective service delivery, accountability and understanding of the civil service structure and civil responsibility in utilizing public resources which service trainings at the federal, provincial and local are the characteristics of good governance. The levels. I’m very much confident and hopeful that importance of the civil service to governance stems the LGE&RDD, GIZ and particularly the Local from the service presence throughout the country Governance School (LGS) management and potential and its strong binding character, administrative trainees of the LGS will benefit from this study. and managerial capacity of the services, effective policy-making and regulation, effective coordination between institutions of governance, leadership at Dr. Detlef Barth different levels of administration, service delivery Principal Advisor at the cutting edge level and provide ‘continuity and Administrative Reform Component change’ to the administration. The civil service, as the Governance Programme, Pakistan. i Executive Summary A study on the civil service structure, civil servants the Provincial levels, departments have their own training and an overview of national commission of trainings institutes such as health department has government reforms in Pakistan provides succinct Health Services Academy etc. At the local level, all information on civil service in Pakistan, overall the provinces of Pakistan have local government training framework at federal, provincial and local training institutes namely, Punjab Local Government levels and examines the national commission for Academy Lalamusa, Balochistan rural development government reforms (NCGR) report on reforming Academy, Sindh local government and rural the government in Pakistan. development academy, Pakistan Academy for Rural Development, Peshawar and National Centre for The first chapter scrutinizes the structure of the Rural Development in Islamabad. The study also Pakistan’s civil bureaucracy at the federal, provincial throws some light on the selective training institutes and local levels. The study shows that the existing in the province of Khyber Pakhtunkhwa, for example, structure of the civil servants in Pakistan allows Local Governance School of the Local Government posting of personnel from a variety of services and Elections and Rural Development Department, departmental cadres of the federal as well as provincial Provincial Institute of Teacher Education (PITE), governments. Consequently, personnel from a variety Provincial Health Services Academy, the Khyber of services and cadres, such as All- Pakistan Unified Pakhtunkhwa Judicial Academy, Government of Grades (APUG), Federal Unified Grades (FUG), Khyber Pakhtunkhwa etc. The study provides Provincial Civil Service (PCS), Provincial Local common courses in all training programmes and also Councils Service (LCS) and departmental cadres of identifies certain gaps in trainings in the training and the Provincial Government are found right down to development of the civil servants of Pakistan. Finally, the local government offices. These are, in addition, the study mentions practical recommendations for to the Servants of the Local Councils (SOLC), who improving overall framework of the training of civil are the direct employees of the local governments. servants in Pakistan. The basis for establishment of various civil services at the federal and provincial levels has been provided The third chapter covers the restructuring of in Article 240 of the Constitution of Islamic Republic Government at the Federal, Provincial levels, of Pakistan, 1973. Civil Servants Act, 1973 and the strengthening of the district governments, Rules made there under provide the legal basis for reorganisation of civil services, revamping of human regulating the appointment to, and the terms and resource management policies and practices, re- conditions of an All Pakistan Service or a civil service engineering of business processes. The report adds of the Federation or a post in connection with the value addition by; firstly, it systematically updates the affairs of the Federation. It applies to all Civil servants knowledge and a problem facing the Government of the Federation wherever they may be, in federal in the formulation and implementation of policies, government, provincial government, local authority, a programmes and projects. Secondly, it provides corporation or a local body. The study highlights the equality of opportunity to the majority of officers transaction of the business at the federal level and also who are currently outside the occupational groups mentions federal and provincial secretariats. At the and service cadres in matters of recruitment, training provincial level, the study examines situation before etc on the basis of performance and achievements. Local Government Ordinance (LGO) 2001, the LGO Thirdly, it recommends creation of District Services 2001 implications and changes brought about by the under the control and management of the districts. Khyber Pakhtunkhwa Local Government Act 2012. Fourthly, it provides the need to ensure that there is a A particular emphasis has also been placed on the system where each district assigns young direct recruits Local Government Elections and Rural Development in thanas, tehsils, etc to be the first point of contact Department and the Local Council Board in Khyber with a citizen.
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