HINTON WALDRIST PARISH COUNCIL Clerk: Dr Tian Davidson, 24 Eaton, Abingdon, Oxfordshire, OX13 5PR Telephone: 01865 861527 E-mail: [email protected]

Draft minutes of Hinton Waldrist Parish Council meeting held at the Village Hall on Tuesday 11 March 2014

Present: Mr. Peter Evans, (Chairman), Mrs Debbie Cordery, Mrs. Alison Geary, Mrs Judith Willis and Mr. Hugh Hamill. Also Present: Dr Tian Davidson (Clerk), and 3 members of the public.

13/117: Apologies for absence: Received from Mrs M Tilley and PC R Maris.

13/118: Declarations of Interest: Mr Hamill commented on the point 13/123 relating to the potential planning development of allotments and it was agreed that Council members who lived opposite the allotments would seek dispensation from Council if the planning application was received and that they would vote according to the majority wishes of the Parish.

13/119: Public questions and statements: Mr Evans stated that public time would be allocated to ref:13/123. There were no comments from the public.

13/120: Minutes of the last meeting: Council approved and authorised the signing of the minutes of the 14th January 2014 as true record of the meeting, by Mr P Evans.

13/121: Reports from County and District Councillors: None from Mrs Tilley.

13/122: Report from Police Constable Officer: PC Maris sent a report and mentioned burglary in Southmoor and a spate of burglaries stealing from safes in the village.

13/123: Potential small scale development in Hinton Waldrist: Council was not able to make any decision without getting more information on the site with any restrictive covenants attached. Mrs Cordery would write to Justin Davenport to see he was able to access the original deeds of the land and covenants (if any). Dr Davidson had also written to SmithsGore requesting sight of the plans that accompanied the 1943 conveyance but has not received a response. Open to the public: Council reported that they have not heard from SmithsGore since the last informal meeting in December. Comments were made about sustainability and character of village being affected by 28 houses in the proposal and people were encouraged to use the allotments and join the Allotment society.

13/124: Appointment of a Planning expert: Council agreed that they would appoint Mr Nick Lyzba of JPPC Chartered Planners, to assist Council if a planning application was submitted. He would assist in the initial response for a fixed fee. Mr Hamill proposed, Mrs Cordery seconded and Council agreed that the general reserves of £2k could be used for to pay Mr Lyzba’s fees. Council also agreed that any additional funds required (to meet fees over £2k) would be obtained either from donations or from fund raising.

13/128: Application to Vale for Allotment site as an asset of community value: Mr Evans reported to Council that the site has been approved by the Vale as an asset of community value (under Localism Act 2011) and is valid for 5 years. Under s95, the owner would need to notify District Council that he/she wishes to dispose of the land. The landowner will need to apply for an appeal for a review of this decision. The asset is a nominated asset in the Register but cannot be treated as material consideration for planning purposes.

13/125: Public consultation: Local Plan 2031 Part 1 – Housing Delivery Update: Mr Evans attended a meeting and he updated Council of what was proposed. Hinton Waldrist was not listed as one of the villages that should have any major housing developments. There were 21 sites with proposed housing plans and the big sites had > 200 houses on each site. Council had no comments to the Vale on the updated Local Plan 2031 proposals.

13/126: Approval of Council members from 5 to 7: Council agreed to advertise for co-option of two new members to Council. Dr Davidson would be sending out notices of co-option process.

13/127: Smart Water Co-ordinator: Council agreed to appoint Dr Diane Clarke as smart water co- 1 ordinator and to authorise the installation of two signs in the village. Mr Evans would put a notice up to encourage residents to sign up for smart water campaign against theft.

13/129: Matters arising from 14th January 2014 and not appearing elsewhere on the agenda: 1. Community Led Plan – Mrs Willis updated Council on meeting she attended on 24/1/14; not one item discussed on Community Led Plan (CLP) as the speaker was absent; discussions were mainly on the Neighbourhood plans; it was agreed that Mrs Willis would do more work on CLP and feedback to Council after the next meeting; 2. Register of members’ interest: Mrs Geary confirmed that she has registered with the Monitoring Officer of Vale; 3. Policy street lighting - Dr Davidson informed OCC that Council maintained the policy of no street lighting in village

13/130: Parish Transport Representative meeting of 4/3/14: Mr Evans updated Council and confirmed that there were no changes currently but the bus subsidy would being cut from £4m to £2m in 2014/15 and the effect of this reduction has not been discussed.

13/131: Town and Parish Forum on Tuesday 14th June 2014 (6-9pm): Council would not be offering suitable topics for discussion and no member was able to attend.

13/132: The Big Lunch on 1.6.14: Council agreed to drop a letter to residents to see if they would like to organise the Big Lunch on 1.6.14 as a community event. Mr Evans volunteered to action the letter and assistance from members to deliver to residents was requested.

13/133: The Prince’s Countryside Fund for rural communities: Council agreed that Mrs Willis will apply for a grant from the Prince’s Trust (deadline 9 March to 10th April’14) for printing costs e.g. Community led plan costs; and the costs towards the Big lunch.

13/134: The consultation on Draft Oxfordshire Minerals and Waste Local Plan - Core Strategy: Council agreed to the policy that the extraction of sand should be from existing rather than new sites.(comments by 7.4.14). Mr Evans to respond on Council’s behalf.

13/135: Planning: (a) Considered since the last meeting: (i) None (b) New applications: (i) P14/V0361/LB Alter conservatory and existing extension to Manor Farmhouse High Street Hinton and rear and convert garage to Waldrist SN7 8RN P14/V0360/HH provide home study; and Council’s response: (Householder) Removal of existing rear extension and No objections. conservatory and erection of single storey rear extensions.

13/136: Consultation draft Rights of Way Management plan: Council has no comments (deadline 18.4.14). A vision statement was available.

13/137: Financial report: Cheques authorised: 1. Cheque no 418 – OALC – subscription for 2014-2015 £133.07 2. Cheque no 419 – ORCC - subscription for 2014-2015 £30.00 3. Cheque no 420 - SLCC – subscription for 2014-2015 £69.00 4. Cheque no 421 – Dr Davidson – Clerk’s Salary and exps –Feb-March’14 £234.94 5. Cheque no 422 – Hinton Waldrist Village Hall Committee (hire of hall 11.3.14) £18.00

13/138: Publications and correspondence: Noted 1. Chairmanship training for members; 2. Council tax referendum principles; 3. Town and Parish Forum 2013 meeting- summaries; 4. Vale news – January’14; 5. OALC –January/February’14 update; 6. CPRE – update February’14; and January’14; 7. Carers Oxfordshire – monthly update – February’14; 8. Local Plan 2031 Part 1 – Housing Delivery update – stakeholders’ event 4/4/14; 2 HINTON WALDRIST PARISH COUNCIL Clerk: Dr Tian Davidson, 24 Eaton, Abingdon, Oxfordshire, OX13 5PR Telephone: 01865 861527 E-mail: [email protected] 9. Various posters on the notice board re flooding and traffic closures;

10. Draft regulations openness of local government bodies draft regulations (filming and recording of meetings); 11. Flood Survey requested; 12. Dog fouling – posters available; 13. Repeal of s.150(5) of Local Government Act 1972 (two signatories required); 14. Community information network partnership meetings; 15. Oxfordshire Clinical Commissioning group: strategic direction 2013-2018; 16. DCLG local Government finance statement; 17. Solar power parks in the Vale – CPRE; 18. Street Trading Consultation.

13/139: Matters for report: Mrs Geary raised a matter for discussion at the next meeting relating to a vehicle speeding through the village during the morning school run. Dr Davidson would ask PC R Maris if he could suggest how to solve this problem.

13/140: Date of the next meeting: Council agreed that the next meeting (AGM) would be on Tuesday 29 April 2014 at 7.30pm (please see change) in the Village Hall and that the Annual Parish Meeting (APM) would be on Tuesday 17 June 2014 at 7.30 in the Village Hall. Please note that the AGM has been changed to Wednesday 21 May 2014 at 8.15pm in the Village Hall.

Meeting finished at 9.05pm

…………………………………………………….. Signed by Mr Peter Evans – Chairman Dated: 21 May 2014-05-01

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