Land and Water Conservation Fund Grant Application for Alaska: 2018
Applicant Information ~~~--~~~~~~~~~~~~---'
Applicant (Entity) Name: Haines Borough Entity EIN: 47-0888706 Contact Name & Title: Krista Kielsmeier, Executive Assistant Entity DUNS: 151660321 Address: P.O. Box 1209; Haines, AK 99827 Phone and E-mail: (907) 766-6409; [email protected] Project Name: Tlingit Park Rehabilitation and Harbor Park Connection LWCF $Request: $218,000
Applicant Checklist: Ensure all required submittals for your project are included. Examples and other items marked with an asterisk below may be found at http://dnr.alaska.gov/parks/grants/lwcf.htm. v 1. Applicant Information ? 2. Certifications: Signed, Dated and Notarized I,(' 3. Basic Project Information ~ 4. Proposal Description and Environmental Screening Form (PDESF) ./ 5. Agency Coordination and Section 106 * ~ 6. LWCF 6(f) Boundary Map, Location Map, and Site Plan* -:/ 7. Budget: Narrative and Tabular (Include the State's Indirect Cost - see example)* ':,/ 8. Standard Forms 424a, 424c and 424d * ";/ 9. Timeframe for Benchmark or Milestone Activities * v'10. Governing Body Resolution Authorizing this Application * l/'11. LWCF General Provisions, signed and dated * l 12. Control and Tenure Information (Deed, applicable leases, easements, use agreements) N/8 13. Acquisition Projects Only: (Letter of intent from willing seller; tax assessment, etc.)
Due: Postmark or deliver application by 4 pm on Friday. November 9, 2018: one hard copy and one electronic (on CD, DVD, or flash drive) with all required attachments. Incomplete applications or those posted after deadline will not be considered. E-mailed apps will not be accepted. Jean Ayers, Grants Administrator State of Alaska Telephone: 907-269-8694 Department of Natural Resources E-Mail: [email protected] Division of Parks and Outdoor Recreation Fax: 907-269-8907 550 West 7th Avenue, Suite 1380 Anchorage, AK 99501
For questions, please contact the Grants Administrator referenced above. CERT/FICA TIO NS
Match & Reimbursement: I certify that match is available for this LWCF 50-50 matching grant program. I am aware that a grant, if approved, will be paid on a reimbursable basis upon submittal of acceptable backup documentation and narrative progress reports to the State of Alaska.
Indirect Costs and Retainage: State of Alaska indirect costs may be assessed on each project billing, and the State will withhold at least 10% of the award until approval of fin al documents at project completion.
6(f) Dedication: Properties receiving LWCF assistance must be maintained, in perpetuity, for public outdoor recreation. I certify that I shall record on the real property title that it has been dedicated to public outdoor recreation in perpetuity per section 6(f) of the Land and Water Conservation Fund Act, prior to receiving reimbursement under this program.
Inspections and Conversions: LWCF-assisted properties shall be inspected at least once every five years after project completion, and may be conducted in conjunction with State of Alaska and/ or National Park Service (NPS) staff. Inspection reports shall be forwarded to the State for monitoring and adherence to LWCF guidelines. If non-public recreation use is discovered, or is proposed on the property, our entity will work with State and NPS LWCF staff to determine and resolve any potential co nversion issues.
Cooperation: I will adhere to all applicable local, state and federal laws and regulations, as well as guidelines governing the LWCF program.
I have read and understood the criteria above. On behalf of the applicant entity, I certify to the best o f my k nowI e d1 i?e t h at t h e m . i ormat1on. m . t h'1s appI' 1cat1on . 1s . true and correct. Authorized Representative: (Type or Print)
Name: Debra J. Schnabel
Title: Borough Manager
Address: P.O. Box 1209
City, State & Zip : Haines, AK 99827
Entity Name: Haines Borough
/2 ./:)_ - /"Y'7 /7 Signature of Authorized Representative: .E/ ,,,/,t?_ - - ,,....,...... - Date: /o/;;.6{(S
Notary Statement: Sworn to or affirmed before me this 'l(orf;i day of Quf-rl?-CY ' 20 Ir- by ~t Svtu~ onbehalfofthe fhJJ,us ~
Notary F>ubllc ALEXANDRA P. FULLERTON State of Alaska My Commission Expires Oct. 10, 2020 Basic Project Information
1. Project Name: Tlingit Park Rehabilitation and Harbor Park Connection
2. Project Type: X Development _ Acquisition Combination Acq/Dev
3. Total Project Cost: $436.224 LWCF Grant Amount Requested: $218.000
4. Street Address of the Project: 33 Mission Street
5. City and Zip Code of the Project: Haines, AK 99827
6. GPS Coordinates to Entrance (Latitude & Longitude): 59.232245: Longitude - 135.44381
7. Current or Future Name of the Park/Rec Facility: Tlingit Harbor Park
8. Project Scope: Describe what you intend to accomplish with this grant. (i.e., add 1 mile of asphalt bike trail around the perimeter, upgrade fa ll surfacing and play equipment for toddlers at XYZ Park.)
Provide ADA-accessible pavilions and trail access between the Haines Borough's Tlingit Park, Harbor Park and the Small Boat Harbor sport boat ramp:
Install approximately 760 feet ofADA-accessible gravel pathways connecting the proposed ramp at the south of Tlingit Park to the existing trail through Tlingit Park and the existing pavilion location; Install approximately 300 feet ofADA-accessible concrete trail/sidewalk in Harbor Park; Upgrade the existing trail through Tlingit Park to ADA accessibility standards; Replace the existing pavilions, which are failing due to age and not ADA accessible, at both Tlingit Park and the Small Boat Harbor parking lot (formerly Lookout Park).
9. Number of acres to be protected by Section 6(t) of the LWCF Act in this project: 3.36 acres (Normally an entire park is covered. Ifless than total park acreage, explain.)
10. If site is already protected by LWCF, will this proposal increase the protected acreage? If so, by how many acres? If protected but no new acreage is added, how many acres will be enhanced?
Yes, the protected area will increase 0.26 acres.
11. Describe the proximity to and accessibility of this site for public use. (Is it adjacent to or connected to other trails? How close to a bus route? Within walking distance of expected users?)
The proposed ADA-accessible trails connecting Tlingit Park and Harbor Park are a phase of the proposed Portage Cove Trail, extending 1.5 miles from the Picture Point Wayside to Port Chilkoot Cruise Ship Dock, and ending at the Portage Cove Campground (see Attachment 1).
Currently, Tlingit Park hosts the Haines Fourth ofjuly celebration and numerous other community events. The park is located downtown on flat ground, with restrooms on site and ample nearby parking. The Haines Senior Center is next to Tling it Park and offers door-to-door Care-A-Van transportation service for seniors and people with disabilities throughout the community and to the Chilkat Indian Village, also known as Klukwan. The Haines Visitor Center is less than a quarter mile from Tlingit Park and is a stop on the visitor shuttle service route {Attachment 1) that is available on days a cruise ship is in port.
Harbor Park replaces Lookout Park and will be constructed on the waterfront at the southern end ofa four-acre parking lot expanded as part of the Small Boat Harbor sport boat ramp project (see Attachment 2). The sport ramp work led to plans for the relocation of the lookout Park pavilion, which would have ended up in the middle of the expanded parking lot. The Haines Borough's matching contribution to this project will cover relocation and reconstruction costs for lookout Park, resulting in Harbor Park. The construction ofa two-lane sport boat ramp with boarding float; trailer and vehicle parking spaces; and pedestrian access at the harbor addresses recreational boating needs. The Haines commercial fishing fleet also uses the parking lo t.
12. Demographics: Describe various age and population groups who will be served by this project. (Will toddlers, youth, elders, special needs, low income, or minority populations be served?)
Tlingit Park is located next to the Haines Senior Center, which offers Care-A-Van transportation for seniors and people with disabilities. The center also serves lunches to seniors four days a week. The Haines Senior Village nonprofit housing complex [with 16 residents) is across the street from the center.
The Chilkat Valley Preschool is housed in a 1,400-square-foot expansion to the Senior Center building completed in 2017. The preschool opened with 14 students on its first day at the new site; enrollment grew to 16 this year. Th e interaction between the seniors and students and the efficiencies of a shared kitchen and plumbing, electrical and heating systems led to the preschoolfundraising campaign slogan, ''.A Solution for Everyone." Tlingit Park was a key part of plans for the move, as it already had a significant playground on site. The playground is oriented on the western edge of Tlingit Park.
Lastly, the resulting Tlingit Harbor Park will serve the whole community of Haines, as it will host town-wide events and welcome tourists from around the world. The latest census numbers indicate 35.2 percent ofHain es residents are low and moderate income as defined by the U.S. Department of Housing and Urban Development. About 10 percent of the community is Alaska Native, and the name Tlingit Park is a tribute to the Native history of the area.
13. Describe innovations, creative design components, and beneficial partnerships in this project. (Energy efficient components, innovative features, funding partnerships?)
The Chilkoot Indian Association (CIA) tribal government will construct the ramp and inner Tlingit Park trail. The nonprofit organization Alaska Arts Confluence is generating and documenting aspects of public engagement.
The Hain es Borough met with CIA representatives in the early stages ofdeveloping this grant proposal. The tribe offered to provide labor, materials and equipment to construct and maintain the ADA-accessible trails and ramp with its Tribal Transportation Program funding and has written a letter of Commitment {Attachment 3). CIA has constructed several trails throughout town, with an emphasis on accessibility for tribal elders. With CIA's contribution, the Borough can proceed with plans to make the entire Portage Cove Tra il,from Picture Point to Portage Cove Campground, ADA accessible. Due to partnership with CIA, the Borough's total trail costs have been pared down to an estimated $70,000 for design ($13,040 for th e Tlingit Park portion), plus administration/ project management expenses. The CIA funding does not qualify in the matching formula for this grant, as it is federal. As a sign of the community's overall supportfor the cost savings through partnership with CIA, the Haines Borough Assembly elected body has committed to provide funds for a proposed Harbor Park pavilion as match for the grant-funded Tlingit Park pavilion.
Construction of the Tlingit Park pavilion will follow input from residents at multiple public meetings to result in a creative and innovative product. The Planning Commission will review designs at the conceptual, 35 percent, 65 percent, and 95 percent levels, and these designs will be referred to the assembly. This grant proposal itself prompted the assembly to consider creation of a "1 Percentfor Art" ordinance following multiple questions about what artwork would be incorporated into the pavilion design. The partnership with CIA also is an innovation for the Borough. In fact, staffhad to confirm what section ofBorough code applies to the arrangement, and found that sealed bids are not required for "Supplies, materials, equipment or contractual services purchased from another unit ofgovernment at a price deemed below that obtainable from private dealers." This may be the start of a long partnership with CIA to improve recreational opportunities throughout Hain es.
14. 0 & M: Describe staff, budget, and plan fo r ongoing operation and maintenance of this project.
Th e Hain es Borough owns and maintains both Tlingit Park and the Haines Harbor and associated harbor facilities. Th e Facilities, Public Works, and Parks and Recreation departments complete the maintenance and operation of Tlingit Park. During the summer season, a seasonal parks employee completes the day-to-day upkeep of the park. Year-round maintenance and upg rades are completed by Public Works and Public Facilities department staff The annual budget for Borough Parks in fiscal y ear 2019 was $67,200. The Harbor Park that is replacing Lookout Park (th e current park serving harbor users) will be maintained by Borough Harbor department staff and Public Works and Public Facilities staff Th e Harbor department is an enterprise fund, meaning operation and maintenance of the harbor facilities are paid for by user f ees and supplemented by revenue from grants and other capital improvement sources. Th e harbor operating budget was $539,681 in FY19.
Boroug h staff does not anticipate that the upg rades to the facilities will increase the cost ofop eration and maintenance, with the exception of lighting in the Harbor Park pavilion. This minor cost increase should be easily absorbed into the Harbor budget
15. Describe site suitability and positive environmental impacts. (How w ill the site change? For example, will you turn a former landfill or brown site into a playground? To assess site suitability, determine the percentage of the total project budget to be used just for site prep. Will it be 5%, 25%, 50%?)
Th e majority of the site is being used f or the intended use of the proposed project in this grant application. The deteriorating Tlingit Park pavilion is being used for public recreation and is simply being upgraded to a more functional, ADA-accessible pavilion. Th e existing trails within Tlingit Park do not provide an uninterrupted connection to the harbor. Proposed trails will complete the connection from all park entrances, will connect with existing trails, and will be upgraded to ADA-accessible trails.
The Harbor Park pavilion will replace the current park (Lookout Park) that serves the harbor with an ADA-accessible park and provide access to Tlingit Park and the Haines Borough's new sport boat ramp. Site prep should be less than 10 percent of the project; the Harbor Park site is being prepared as part of a larger harbor expansion project, and the Tlingit Park site is currently being used for the intended activity of the g rant. Harbor Park will include landscaping using indigenous grasses, shrubs and trees, avoiding the in troduction of invasive species and providing positive environmental impacts. In addition, this green space will provide a buffer between the harbor parking lot and marine environment.
Proposal Description & Environmental Screening Form (PDESF)
Address each item and question in the order it is presented, keying it to the associated item, such as Step 2-A, etc.
Step 1. Type of LWCF Proposal
D Acquisition Q Development D Combination (Acquisition & Development) Ge te Step 2A Go to Step 2 B Ge te Step 2C
Step 2. New Project Application (See LWCF Manual for guidance.)
A. For BR Aequisitien PrBjeet 1. Describe the property, reasons for the acquisition, and number of acres to be acquired 'Nith bWGf assistance. Describe and quantify the types of e)(isting resources and features on the site (for e>cample, 50 acres of wetland, 2,000 feet beachfront, 200 acres forest, scenic views, 100 acres riparian, vacant lot, special habitat, any unique or special features, recreation amenities, historic/cultural resources, hazardous materials/ contamination history, restrictions, institutional controls, easements, rights of way, above ground and underground utilities, ·.vi-Fes, towers, etc.)
2. Ho·N and when 'Nill the site be made open and accessible for public outdoor recreation use (signage, entries, parking, site improvements, allowable activities, etc.)?
3. Describe development plans for the proposed site(s) for public outdoor recreation use \'lithin the neict three (3) yeaFS.
4. SbO must complete the State Appraisal/Waiver Valuation Review form in Step 7 certifying that the appraisal(s) has been rev,ie·.ved and meets the "Uniform Appraisal Standards for federal band Acquisitions" or a waiver valuation was approved per 49 GfR 24 .102(c)(2)(ii). State should retain copies of the appraisals and make them available if needed.
5. Address each item in "D" belffw.
B. For a Development Project 1. Describe the physical improvements and/or facilities that will be developed with federal LWCF assistance, including a site sketch depicting improvements, where and how the public will access the site, parking, etc. Indicate entrances on 6(t) map. Indicate to what extent the project involves new development, rehabilitation, and/or replacement of existing facilities.
Provide ADA-accessible pavilions and trail access between the Haines Borough's Tlingit Park, Harbor Park and the Small Boat Harbor sport boat ramp:
Install approximately 760 feet of ADA-accessible gravel pathways connecting the proposed ramp at the south of Tlingit Park to the existing trail through Tlingit Park and the existing pavilion location; In stall approximately 300 feet of ADA-accessible concrete trail/sidewalk in Harbor Park Upgrade the existing trail through Tlingit Park to ADA accessibility standards; Replace the existing pavilions, which are failing due to age and not ADA accessible, at both Tlingit Park and the Small Boat Harbor parking lot (formerly Lookout Park).
See Site Plan.
2. When will the project be completed and open for public outdoor recreation use? October 2020
3. Address each item in "D" below.
C. F9r a C9mhination Project 1. Fer the acquisition part of the proposal: a. Describe the property, reasons for the acquisition, and number of acres to be acquired with bWCf assistance. Describe and quantify the types of e>cisting resources and features on the site (for eJcamp le, 50 acres wetland, 2,000 feet beachfront, 200 acres forest, scenic vie•Ns, 100 acres riparian, vacant lot, special habitat, any unique or special features, recreation amenities, historic/cultural resources, hazardous materials/ contamination history, restrictions, institutional controls, easements, rights of •11ay, above ground and underground utilities, •.vires, tov,iers, etc.) b. How and when will the site be made open and accessible for public outdoor recreation use (signage, entries, parking, site improvements, allov;able activities, etc.)? c. Describe development plans for the proposed site(s) for public outdoor recreation use within the next three (3) years. d. SbO must complete the State Appraisal Review certification found in the bo>c at Step 7 certifying that the appraisals meet the "Uniform Appraisal Standards for federal band Acquisitions." State should retain copies of the appraisals and make them available if needed. 2.---F-eF the development paFt of the pFoposal: a. Describe the physical improvements and/or facilities that •11ill be developed with federal LWCF assistance, including where and hO'N the public •Nill access the site, including parking, if any. Indicate access points on e(f) map. Indicate to what e>ctent the project involves new development, rehabilitation, and/or replacement of e)(isting facilities. b. 'Nhen will the project be completed and open for public outdoor recreation use?
3. Address each item in "D" below.
D. For All Projects: Acquisition, Development, and Combination 1. Will this proposal create a new public park/recreation area where none previously existed and is not an addition to an existing public park/recreation area? Yes 0 (go to #3) No [ZI (go to #2)
2. a. What is the name of the pre-existing public area that this new site will be added to? Tlingit Park b. Is the pre-existing public park/recreation area already protected under Section 6(f)? Yes X Ne If no, will it now be included in the e(f) boundary? ¥es_ Ne_
3. What will be the name of this new public park/recreation area? Tlingit Harbor Park
4. a. Who will hold title to the property assisted by LWCF? Who will manage and operate the s ite(s)? Haines Borough b. What is the sponsor's type of ownership and control of the property? X Fee simple ownership _ Less than fee simple. explain: _ Lease. Describe lease terms including renev;able clauses,# of years remaining on lease, etc. 'Nho 'Nill lease area? Submit copy of lease with this PD/ESF. (See LWCF Manual for pro11;ram restrictions for leases and further guidance.)
5. Describe the nature of any rights-of-way, easements, reversionary interests, etc. to the Section 6(f) park area. Indicate the location on 6(f) map. Do parties understand that a Section 6(f) conversion may occur if private or non-recreation activities occur on any pre-existing right-of-way, easement, leased area?
There are no known easements or reversionary interests for this project Rights-of-way for Front Street are labeled on the Boundary and Site Plan maps. The Haines Borough understands the conversion requirements under Section 6{f).
6. Are overhead utility lines present, and if so, explain how they will be treated per LWCF Manual.
Moving the overhead utility lines underground that are present within the project limits would cost more than $200,000 and has been determined to be cost prohibitive
7. As a result of this project, describe new types of outdoor recreation opportunities and capacities, ( 4 new tennis courts, 5 new miles of trail, etc.) as well as short- and long-term public benefits.
New types ofoutdoor recreation opportunities and capacities resulting from this project include the enjoyment of approximately 760 feet ofADA-accessible gravel pathways connecting Tlingit Park with Harbor Park and 300 feet of ADA-accessible trail/sidewalk in Harbor Park. This will provide connectivity between the Tlingit Park restrooms and new pavilion, and the Harbor Park pavilion, sport boat ramp, and proposed Portage Cove Trail. This project also will reflect an increased emphasis on ADA accessibility throughout the Borough, resulting in additional short- and long-term public benefits. This is especially notable in a community with a median age ofabout 50, reported as the highest in the state in 2017.
8. Explain any existing non-recreation and non-public uses that will continue on the site(s) and/or proposed for the future within the 6(f) boundary. Also depict on 6(f) map and/or site plan.
Not applicable.
9. Describe the planning process that led to development of this proposal. Your narrative should address: a. How and when was the interested and affected public notified and provided opportunity to be involved in planning for and developing your LWCF proposal? Who was involved and how were they able to review the completed proposal? Include state, local, federal agency professionals, subj ect matter experts, members of the public and Indian Tribes. Describe any public meetings held and/or formal public comment periods, including dates and length of time provided for the public to participate in the planning process and/or to provide comments on the completed proposal.
The Haines Borough hosted a series offive public meetings and two open studio sessions /or the proposed Portage Cove Trail and Harbor Park in 2017: Meeting #1 Monday, January 23rd 6:30pm Project Introduction; Input on Vision, Goals, and Inventory
Meeting #Z Wednesday, January 25th 6:30pm Review of Draft Interpretive Plan and Draft Trail and Park Plans
Open Studio Session Tuesday, January 24th and Wednesday, January 25th 10:00am to 4:00pm The Planning Team (Corvus Design) hosted open studio sessions where the public was encouraged to stop by and provide input on the planning of the trail and park.
Meeting#3 Monday, March 13th 6:30pm Draft Interpretation Plan; Preferred Trail Layout and Priorities; Park Plan Options
Meeting#4 Wednesday, March 15th 6:30pm Updated Trail and Park Conceptual Plans; Review ofAnti cipated Costs
Open Studio Session Tuesday, March 14th and Wednesday, March 15th lO:OOam to 4:00pm
Meeting #5 Wednesday, May 17th 6:30pm Draft Final Interpretation, Trail and Park, and Implementation Plans; Draft Final Construction Estimate; Presentation to the Port and Harbor Advisory Committee, Planning Commission, and Parks and Recreation Advisory Committee
Corvus Design in March 201 7 also did design workshops at the Haines School. Photos from that and other public engagement events can be viewed at the project website: portagecove. blogspotcom.
A similar public process is being undertaken/or the Small Boat Harbor sport boat ramp project, which includes Harbor Park amenities. The design by PND Engineers, In c. has been presented at the conceptual, 35 percent and 65 percent levels, to both the Planning Commission and Haines Borough Assembly. The 95 percent design is expected in November 2018. The project website can be viewed at: portagecoveboatlaunch.blogspot.com.
As Borough staff prepared this grant proposal, the concept was brought to the elected Haines Borough Assembly on September 11, 2018. The assembly approved Resolution 18-09-774 authorizing a grant application. Fo llowing that meeting, the Borough's director ofpubli c facilities met with Chilkoot Indian Association (CIA) representatives to explain the project scope. CIA offered to construct the trails with its own federal funds, and several meetings ensued to clarify grant requirements.
The Borough placed an ad in the local Chilkat Valley News newspaper in the October 11 th issue to open a public comment period through October 25th for the grant application. Notice also was posted on the Borough's website, Facebook page, and the Haines community website. Hard copies of the notices were posted at the Borough office, library, post office and a town grocery store as required by Borough code. Local public radio station KHNS on October 16th produced a news story on the L WCF grant as part ofexpanded ADA accessibility efforts at the Borough. The story is available at: khns.org/haines-borough-pursues-projects-to-improve-accessibility-for-elderly-and-people-with-disabilities
Notice ofthe comment period also went out to 29 subscribers to the Borough's on line public notices list. Additional e-mail notifications went to CIA; Borough senior leadership staff; the Haines Borough Assembly and Planning Commission; members of the Parks and Recreation Advisory Committee (PRAC), Port and Harbor Advisory Committee (PHAC), and Tourism Advisory Board (TAB); the Haines Economic Development Corporation and Haines Chamber of Commerce; and a representative from Southeast Alaska Independent Living. The project was presented at PRAC, PHAC and TAB meetings in October, and all three groups supported the project. On October 23, Resolution 18-09-774 went back to the assembly for amendment to reflect CIA 's involvement in the project. The resolution again was approved unanimously.
The public process also involved the Alaska Arts Confluence (AAC), which collaborates with the Borough, enhancing community engagement for public projects. AAC contacted 14 community members who are known users of Tlingit Park and had face-to-face conversations with them about their vision for the park. Residents were asked for input on park upgrades, and their ideas and comments were documented and shared with the Borough. Individuals who were contacted include the following: Tribal Administratorfor Chilkoot Indian Association; walking tour guide who leads visitors through the park during the summers; community member who plays a key role in organizing Fourth ofjuly events that take place in the park; teacher at the Chilkat Valley Preschool located adjacent to the park; member of the Haines Woman's Club who played a key role in the development of the playground adjacent to the park; staff members at the Haines School; post office staff who use the nearby park daily on lunch breaks; Haines Borough Assembly member and community activist; and residents of the Haines Senior Village that is across the street from the park.
In addition to these face-to-face conversations, AAC e-mailed more than 200 residents, directing them to the Borough's open public comment period and requesting public input on the project. For the related Portage Cove Trail project, AAC contacted 28 people, including all 17 property owners along the Portage Cove waterfront, and gathered input regarding an interconnected waterfront trail. In these conversations with the public, AAC found unanimous support and enthusiasm for more trails in the downtown area, better access to Tlingit Park, and a new, bigger pavilion in the park.
b. What information was made available to the public for review and comment? Did the sponsor provide written responses addressing the comments? If so, include responses with this PDESF submittal.
The public notice for the grant comment period is included with this application (Attachment 4), as are written responses from community members (Attachment 5). The Alaska Arts Confluence has been informed that additional written co mments it gathers after the Borough's initial public comment deadline can be sent directly to the grant agency; the earlier deadline was only for inclusion in the Borough's mailed application package.
10. How does this proposal implement statewide outdoor recreation goals as presented in the Statewide Comprehensive Outdoor Recreation Plan (SCORP)? Include SC ORP references and explain why this proposal was selected using the State's Open Project Selection Process (OPSP). In addition, how does this proposal fit with local or regional recreation plans? Include references to relevant planning documents.
One ofthe high priority project types for this grant is to meet ADA accessibility standards. As referred to in the Statewide Comprehensive Outdoor Recreation Plan (SCORP): "Projects that are designed to meet ADA accessibility requirements are projects that benefit everyone. New and existing sites can be designed or re-designed to include elements that allow access for all. The Survey for Recreation Professionals revealed that Southeast's biggest barrier preventing people from recreating is a lack ofaccessibility for people with disabilities."
This project also aligns with the two other high priority project types: 1. Trail and facility upgrades or improvements 2. Improved access to recreation areas (parking, boat launches, trailheads, signs, etc.)
As noted in the SCORP, "trail maintenance, trail conditions, and facility maintenance were rated among the highest management needs statewide." This project improves existing trails to make them ADA accessible and replaces two public-use pavilions that have fallen into disrepair. It also provides improved access to the sport boat ramp and parking.
The Haines Borough has been interested in applying for an LWCF grant for several years and is proceeding now because of this project's fit with the State's Open Project Selection Process (OPSP). The project has been identified in local plans; there have been several public meetings regarding the proposed Portage Cove Trail, Ha rbor Park, and Tlingit Park upgrades; the Borough is confident in its ability to operate and maintain the project after completion (and will have assistance from the Chilkoot Indian Association); the project location is suitable, accessible to the public, and serves all age groups and people with disabilities; and will feature innovative or creative aspects in design and construction. Also, the Harbor Park portion of the project arose from public concerns about not enough green space at the new harbor parking lot, so it provides positive environmental impacts and reflects the community's commitment to aesthetics and recreation.
The Portage Cove Trail is mentioned in the Borough's Comprehensive Plan, adopted in 2012 after a series of community meetings and a scientific, statistically valid survey of208 households.
Objective 3D: Capitalize on Haines' existing reputation and "brand" as a recreation destination and "Adventure Capital ofA laska" by expanding related businesses, jobs and commerce.
Objective BA: Formalize access, manage areas, and provide infrastructure to improve public access and use of the Portage Cove waterfront ... and other coastal areas, rivers, and lakes important to Haines residents and visitors.
Both of these objectives refer to "a continuous, multi-use path"from Picture Point to the Portage Cove Campground. Th e plan references Lookout Park, to be replaced with Harbor Park: "Path should link Picture Point's new picnic and viewing area with parking and interpretative signage, the small boat harbor, Lookout Park, Tlingit Park and Playground, a developed (but natural) beach access and path between Lookout Park and Port Chilkoot Dock, Port Chilkoot Dock restroom facilities, and Portage Cove Campground and Recreation Site." This was identified as a priority to accomplish within five years.
11. List all source(s) and amounts of financial match to the LWCF federal share of the project. The value of the match can consist of cash, donation, and in-kind contributions. The federal LWCF share and financial matches must result in a viable outdoor recreation area and not rely on other funding not mentioned here. Other federal resources may be used as a match if specifically authorized by law.
Source Type of Match Amount State general obligation bond for the Cash $154,000 Haines Harbor expansion Haines Borough In-kind (admin./project $32,000 management) Haines Borough In-kind (trail design) $13,040
12. Is this LWCF project scope part of a larger effort not refl ected on the SF-424 (Application fo r Federal Assistance) and grant agreement? If so, briefly describe the larger effort, funding amount(s) and source(s). This will capture information about partnerships and how LWCF plays a role in leveraging funding for projects beyond the scope of this federal grant. The Chilkoot Indian Association (CIA} tribal government will provide labor, materials and equipment to construct and maintain the ADA-accessible trails and ramp connecting Tlingit Park to Harbor Park. CIA 's costs for co nstruction of the trails and ramp are an estimated $85,600, more than 40 percent ofth e Borough's matching funds share for this grant application. The Haines Borough is matching design costs for this portion oftrail , but also has a proposal from local firm proHNS LLCfor design of three additional segments of the Portage Cove Trail: to Picture Point; from the harbor to Port Chilkoot Cruise Ship Dock; and from the do ck to the Portage Cove Cam pground. Design costs for these segments and the Tlingit Park upgrades are about $70,000, reflecting a 10 percent discount for awarding all four portions. CIA has expressed interest in constructing these additional portions oftra il as well, an estimated contribution of$600,000.
13. List all required federal, state, and local permits/approvals needed for the proposal and explain their purpose and status.
The only permit necessary for this project is a land use permit for the additional trail in Tlingit Park. The remainder of the project is either an upgrade or has already been permitted under the broader harbor expansion permit. Proceed to Steps 5 tllrougll 7
Step 5. Summary of Previous Environmental Review
To avoid duplication of effort and unnecessary delays, describe any prior environmental review undertaken at any time and still vi able for this proposal or related efforts that could be useful for understanding potential environmental impacts. Consider previous local, state, federal (e.g. HUD, EPA, USFWS, FHWA, DOT) and any other environmental reviews. At a minimum, address the following:
There is no known prior environmental review undertaken at any time and still viable for this proposal. Previous projects co nstructed in this area are complete and were permitted under a U.S. Army Corps of Engineers permit (POA-2005-1976).
1. Date of environmental review(s), p1:1rpose for the environmental review(s) and for whom they .,..,,ere cond1:1cted. 2. Description of the proposed action and alternatives. 3. Who was involved in identifying reso1:1Fce impact iss1:1es and developing the proposal incl1:1ding the interested and affected p1:1bli c, government agencies, and Indian tribes? 4. ~nvironmental reso1:1rces analyzed and determination of impacts for proposed actions and alternatives. 5. Any mitigation meas1:1res to be part of the proposed action. 6. Intergovernmental Review Process (Executive Order 12372): Does the State have an Intergovernmental Review Process? Yes_ No lL. If "Yes", has the LWCF Program been selected for review under the State Intergovernmental Review Process? Yes_ No 1:8J. If"Yes", was this proposal reviewed by the appropriate State, metropolitan, regional and local agencies, and if so, attach any information and comments received about this proposal. If proposal was not reviewed, explain why not N/A 7. P1:1blic comment periods (how long, when in the process, 'Nho was invited to comment) and agency response. 8. Any formal decision regarding degree of potential impacts to the h1:1man environment. 9. Was this proposed bWCF federal action and/or any other federal action analyzed/reviewed in previo1:1s environmental reviews? If so, ·.vhat was analyzed and what impacts were identified? Provide specific environmental review document references.
Use resource impact information generated during previous environmental reviews described above and from recently conducted site inspections to complete the Environmental Screening Form (ESF) portion of this PD/ESF under Step 6. Your ESF responses should indicate your proposal's potential for impacting each resource as determined in the previous environmental review(s), and include a reference to where the analysis can be found in an earlier environmental review document If the previous environmental review documents contain proposed actions to mitigate impacts, briefly summarize the mitigation for each resource as appropriate. The appropriate references for previous environmental review document(s) must be documented on the ESF, and the actual document(s) along with this PD/ESF must be included in the submission for NPS review. Proceed to Steps 6 through 7
Step 6. Environmental Screening Form (ESF)
This portion of the PD /ESF is a working tool used to identify the level of environmental documentation which must accompany the proposal submission to the NPS. By completing the ESF, the project sponsor is providing support for its recommendation in Step 7 that the proposal either: 1. meets criteria to be categorically excluded (CE) from further NEPA review and no additional environmental documentation is necessary; or 2. requires further analysis through an environmental assessment (EA) or an environmental impact statement (EIS). An ESF alone does not constitute adequate environmental documentation unless a CE is recommended. If an EA is required, the EA process and resulting documents must be included in the proposal submission to the NPS. If an EIS may be required, the State must request NPS guidance on how to proceed.
The scope of the required environmental analysis will vary according to the type of LWCF proposal. For example, the scope for a new LWCF project will differ from the scope for a conversion. Consult the LWCF Manual for guidance on defining the scope or extent of environmental analysis needed for your LWCF proposal. As early as possible in your planning process, consider how your proposal/project may have direct, indirect and cumulative impacts on the human environment for your type of LWCF action so planners have an opportunity to design alternatives to lessen impacts on resources, if appropriate. When used as a planning tool in this way, the ESF responses may change as the proposal is revised until it is ready for submission for federal review. Initiating or completing environmental analysis after a decision has been made is contrary to both the spirit and letter of the law of the NEPA.
The ESF should be completed with input from resource experts and in consultation with relevant local, state, tribal and federal governments, as applicable. The interested and affected public should be notified of the proposal and be invited to participate in scoping out the proposal (see LWCF Manual Chapter 4). At a minimum, a site inspection of the affected area must be conducted by individuals who are familiar with the type of affected resources, possess the ability to identify potential resource impacts, and to know when to seek additional data when needed.
At the time of proposal submission to NPS for federal review, the completed ESF must justify the NEPA pathway that was followed: CE recommendation, production of an EA, or production of an EIS. The resource topics and issues identified on the ESF for this proposal must be presented and analyzed in an attached EA/EIS. Consult the LWCF Manual for further guidance on LWCF and NEPA.
The ESF contains two parts that must be completed:
Part A: Environmental Resources. For each environmental resource topic, choose an impact estimate level (none, negligible, minor, exceeds minor) that describes the degree of potential negative impact for each listed resource that may occur directly, indirectly and cumulatively as a result of federal approval of your proposal. For each impacted resource provide a brief explanation of how the resource might be affected, how the impact level was determined, and why the chosen impact level is appropriate. If an environmental review has already been conducted on your proposal and is still viable, include the citation including any planned mitigation for each applicable resource, and choose an impact level as mitigated. If the resource does not apply to your proposal, mark NA in the first column. Add any relevant resources (see A.24 on the ESF) if not included in the list.
Use a separate sheet to briefly clarify how each resource could be adversely impacted: any direct. indirect. and cumulative impacts that may occur; and any additional data that still needs to be determined. Also explain any planned mitigation already addressed in previous environmental reviews.
Part B: Mandatory Criteria. This is a list of mandatory impact criteria that preclude the use of categorical exclusions. If you answer "yes" or "maybe" for any of the mandatory criteria, you must develop an EA or EIS regardless of your answers in Part A. Explain all "yes" and "maybe" answers on a separate sheet. A. ENVIRONMENTAL RESOURCES Not No/Negligible Minor Impacts More Data Applicable. Impacts. Exists Impacts Exceed Needed to Indicate potential for adverse impacts. Resource but no or Minor Determine Use a separate sheet to clarify responses does not negligible EA/ EIS Degree of per instructions for Part A. exist impacts required Impact EA/EIS required 1. Geological resources: soils, bedrock, slopes, streambeds, landforms, etc. J 2. Air quality v/ 3. Sound (noise impacts) V / I 4. Water quality /quantity v It 5. Stream flow characteristics ...J . 6. Marine/estuarine v , 7. Floodplains/wetlands J 8. Land use/ownership patterns; property values; community livability I 9. Circulation, transportation V' 10. Plant/animal/fish species of special concern and habitat; state/federal listed or proposed for ,/ listing 11. Unique ecosystems, such as biosphere reserves, World Heritage sites, old growth forests, etc. I J 12. Unique or important wildlife/ wildlife habitat v/ 13. Unique or important fish/habitat vi 14. Introduce or promote invasive species (plant or animal) J 15. Recreation resources, land, parks, open space, conservation areas, rec. trails, facilities, services, opportunities, public access, etc. Most conversions J exceed minor impacts. See Step 3.B I 16. Accessibility for populations with disabilities ...; 17. Overall aesthetics, special characteristics/features J 18. Historical/cultural resources, including landscapes, ethnographic, archeological, J structures, etc. Attach SHPO/THPO determination. 19. Socioeconomics, including employment, occupation, income changes, tax base, -J infrastructure I 20. Minority and low-income populations '\/ ' 21. Energy resources (geothermal. fossil fuels, .v etc.) I 22. Other agency or tribal land use plans or policies J 23. Land/structures with history of contamination/hazardous materials even if j remediated 24. Other important environmental resources to address. .J 1. Geological resources: soils, bedrock, slopes, streambeds, landforms, etc.: There will be very little impact to geological resources. The trail and pavilion in Tlingit Park are already in place and, while there will be some re-routing ofthe trail to meet ADA, the impacts will be minimal and in areas already highly modified. The trail and pavilion in the harbor area will be constructed in a pad offill already placed specifically for the purpose of sidewalks and a park. 2. Air quality: There will be no impact to air quality from this project 3. Sound (noise impacts): There will be very little noise associated with the construction of the project and after completion there will be no noise impact 4. Water quality/qua ntity: There will be no impacts to water quality or quantity. 5. Stream flow characteristics: This is not applicable to this project. 6. Marine/estuarine: There will be no impacts to the marine or estuary environments. 7. Floodplains/wetlands: Not applicable. 8. Land use/ownership patterns; property values; community livability: The land located within the boundaries ofthe project is owned by the Haines Borough and this project should improve surrounding property values and community livability. 9. Circulation, transportation: This project will improve circulation and transportation by moving the current park serving the harbor to improve traffic flow and conflicts between vehicle and pedestrian traffic. 10. Plant/animal/fish species of special concern and habitat; state/federal listed or proposed for listing: This project will not impact any species or habitat ofspecial concern. 11. Unique ecosystems, such as biosphere reserves, World Heritage sites, old growth forests, etc.: Not applicable. 12. Unique or important wildlife/ wildlife habitat: This is a managed park with mowed lawns and imported fill. It does not have unique or important wildlife habitat 13. Unique or important fish/habitat: Not applicable. 14. Introduce or promote invasive species (plant or animal): The introduction of invasive species has a low probability. 15. Recreation resources, land, parks, open space, conservation areas, rec. trails, facilities, services, opportunities, public access, etc. Most conversions exceed minor impacts. See Step 3.B: This project should enhance recreation resources, land, parks, open space, conservation areas, rec. trails,facilities, services, opportunities, public access, etc. 16. Accessibility for populations with disabilities: This project will improve access for populations with disabilities. 17. Overall aesthetics, special characteristics/features: This project will improve the overall aesthetics and characteristics/features in the park 18. Historical/cultural resources, including landscapes, ethnographic, archeological, structures, etc. Attach SHPO / THPO determination: There is a historic cemetery within Tlingit Park that is adjacent to the proposed ADA ramp. The Haines Borough will work with the Chilkoot In dian Association to identify the grave sites and monitor for any impacts. 19. Socioeconomics, including employment, occupation, income changes, tax base, infrastructure: This project will have no adverse impacts on socioeconomics, including employment, occupation, income changes, tax base, infrastructure. 20. Minority and low-income populations: There will be no adverse impacts on minority an d low-income populations. 21. Energy resources (geothermal, fossil fuels, etc.): There will be no adverse impacts on energy resources. 22. Other agency or tribal land use plans or policies: Th ere will be no adverse impacts on tribal or other agency land use plans or policies. The local Chilkoot Tribe is a partner on this project 23. Land/structures with history of contamination/ hazardous materials even if remediated: Not applicable. 24. Other important environmental resources to address: There will be no adverse impacts on important environmental resources. B. MANDATORY CRlTERlA Tobe
If your LWCF proposal is approved, would it... Yes No / Determined 1. Have significant impacts on public health or safety? v 2. Have significant impacts on such natural resources and unique geographic characteristics as historic or cultural resources; park, recreation, or refuge lands; wilderness areas; wild or scenic rivers; national natural landmarks; sole or principal j drinking water aquifers; prime farmlands; wetlands (E.O. 11990); floodplains (E.O 11988); and other ecologically significant or critical areas. / 3. Have highly controversial environmental effects or involve unresolved conflicts v concerning alternative uses of available resources [NEPA section 102(2)(E)]? , 4. Have highly uncertain and potentially significant environmental effects or involve unique or unknown environmental risks? l 5. Establish a precedent for future action or represent a decision in principle about future actions with potentially significant environmental effects? J 6. Have a direct relationship to other actions with individually insignificant, but cumulatively significant, environmental effects? J / 7. Have significant impacts on properties listed or eligible for listing on the National Register of Historic Places, as determined by either the bureau or office. J (Attach SHPO I THPO Comments) 8. Have significant impacts on species listed or proposed to be listed on the List of Endangered or Threatened Species, or have significant impacts on designated Critical Habitat for these species. J 9. Violate a federal law, or a state, local, or tribal law or requirement imposed for the protection of the environment? JI 10. Have a disproportionately high and adverse effect on low income or minority populations (Executive Order 12898)? J 11. Limit access to access to and ceremonial use of Indian sacred sites on federal lands by Indian religious practitioners or significantly adversely affect the physical integrity of such sacred sites (Executive Order 13007)? j 12. Contribute to the introduction, continued existence, or spread of noxious weeds or non-native invasive species known to occur in the area, or actions that may promote the introduction, growth, or expansion of the range of such species (Federal ,/ Noxious Weed Control Act and Executive Order 13112)?
Environmental Reviewers The following individual(s) provided input in the completion of the environmental screening form. Provide reviewer's name, title, agency, field of expertise. Keep all environmental review records and data on this proposal in state compliance file for any future program review and/or audit. The ESF may be completed as part of an LWCF pre-award site inspection if conducted in time to contribute to the environmental review process for the proposal. 1. Ni lff 0o~-s /
Signature of applicant Date Step 7. Recommended NEPA Pathway and State Appraisal/Waiver Valuation
Consult the NPS list of "Categorical Exclusions (CEs)." If your action is on this CE list and Step 6A indicates that impacts will be minor or less for each environmental resource on the ESF and you answered "no" to each of the "Mandatory Criteria" questions in Step 68, the proposal quali fies for a CE. Complete the "State LWCF Environmental Recommendations" box indicating the CE recommendation.
If your action is on the CE list and Step 6A indicates that impacts will be greater than minor or that more data is needed and you answered "no" to each of the "Mandatory Criteria" questions, your environmental review team may choose to do additional analysis to determine the context, duration, and intensity of the impacts of your project or revise the proposal to minimize impacts to meet the CE criteria. If impacts remain at the greater than minor level, an EA must be prepared for your proposal. Complete the "State Environmental Recommendations" box indicating need for an EA.
If your action is not on the CE list, regardless of the answers in Step 6, you must prepare an EA or IES. Complete the "State LWCF Environmental Recommendations" box indicating the need for an EA or EIS.
State LWCF Environmental Recommendations and Appraisal Certification
M I certify that a site inspection was conducted for each site involved in this proposal and to the best of my knowledge, the information provided in this LWCF Proposal Description and Environmental Screening Form (PD!ESF) is accurate based on available resource data. All resulting notes, reports and inspector signatures are stored in the state's NEPA file for this proposal and available upon request.
On the basis of the environmental impact information for this LWCF proposal as documented in this LWCF PDIESF with which I am familiar, I recommend the following NEPA pathway:
M This proposal qualifies fgr a Categorical Exclusion (CE). rf~ f \ ~) : • CE Item ~ : r .A <--k ~ R Q_ l o--+a.&. +o G r"o--n+ Pro°)'(~) +. ·i+·. • +· +~pla n at 1on : Gro--n+,~ +ar.r-<"L..p l 0-c...~ D This proposal may require an Environmental Impact Statement (EIS). NPS guidance is requested per the LWCF Grants Manual. State Appraisal I Waiver Valuation Review--lf applicable, complete this certification. D I certify that the State has reviewed the appraisal and has determined that it was prepared in conformity with the Uniform Appraisal Standards for Federal Land Acquisitions. Property Address: Date of appraisal transmittal letter: Fair market value: $ Effective Date of Value: ------ SLO/ASLO Original Signature: ------Date: ------Jean Ayers, Alternate State Liaison Officer State of Alaska: Department of Natural Resources Division of Parks and Outdoor Recreation Agency Coordination and Section 106 ~~~~~~~~~~- Agency Coordination: Alaska's LWCF program is not covered under the "Single Point of Contact Intergovernmental Review System." Therefore, applicants must notify any party that may have jurisdiction over or be affected by the project (state, federal, tribal, regional or local entities). Notices shall include a project description, project area map, an address where comments may be sent, and deadline for comments. Submit a copy of notices or a list of entities contacted with dates for this application. The public notice for the grant comment period is included with this application {Attachment 4), as are written responses from community members {Attachment 5). Information on distribution ofpublic notices is available under Step 2D. Section 106: Contact the State of Alaska Office of History and Archaeology (OHA) to determine whether cultural or historical resources may be affected. Submit a copy of OHA's written response (or proof that you initiated contact and are awaiting response) with this LWCF application. Maps and Site Plans LWCF 6(t) Boundary Map: Depict the area which will be maintained and operated in perpetuity for public outdoor recreation. Include the following on the 6(f) map, preferably with an aerial view on 1 l"xl T' paper. • North Arrow and Legend • Signature and Date • 6(f) defined boundary • Acreage within the boundary • GPS corner points, latitude and longitude, or include legal descriptions • Street names, mileposts, entrances into the park • Any rights-of-way, easements, utility corridors, or non-public or non-recreational uses to be excluded from 6(f) protection Location Map: Show the project area in relation to the neighborhood or larger community, and to Alaska. Include street names or mileposts, park entrances, a north arrow, and local landmarks. Site Plan: Label or depict in a legend both existing and proposed features within the site boundary. Indicate which specific features or elements, if any, would be assisted with this LWFC application. Budget: Narrative and Tabular For local projects, the maximum grant request is $250,000. The minimum is $25,000. Provide both a budget narrative and a budget in tabular form. Include Standard Forms 424a ,424c and 424d. Incorporate the State's indirect cost in your budget and on the 424a. If LWCF-assisted elements are part of a much larger project, delineate as such. Identify all funding sources, not just the match. Note: Most federal funds are ineligible as match for LWCF. Donated land is usually ineligible as match. Contact the LWCF grants administrator if you have questions. HAINES BOROUGH, ALASKA P.O. BOX 1209 HAINES, AK 99827 (907) 766-6409 * FAX (907) 766-2716 October 26, 201 8 Re: Haines Borough Request for Section 106 Review: 36 CFR 800 Ms. Judith Bittner State Historic Preservation Officer Alaska Office of History and Archaeology 550 W. ?111 Avenue, Suite 1310 Anchorage, AK 9950 I Dear Ms. Bittner: The Haines Borough is pursuing upgrades in the area of Tlingit Park and the Small Boat Harbor through a Land and Water Conservation Fund grant application. This Request for Section 106 Review is formatted in alignment with grant agency instructions. Basic Information: Contact: Brad Ryan; P.O. Box 1209; Haines, AK, 99827; (907)-314-0648; bryan@haines. ak.us Project Name: Tlingit Park Rehabilitation and Harbor Park Connection Landowner: Haines Borough Project Address/Location: Haines Borough Tlingit and Harbor parks. a. USGS Quad Map: SkagwayA-2 NE, AK 2017 b. Meridian: Copper River Meridian: T JOS., R. 59. E., Sec. 34 c. 59.232245 -135.44381 Project Undertaking: Provide ADA-accessible pavilions and trail access between the Haines Borough 's Tlingit Park, Harbor Park, and the Small Boat Harbor sport boat ramp: - Install approximately 760 feet ofADA -accessible gravel pathways connecting the proposed ramp at the south of Tlingit Park to the existing trail through Tlingit Park and the existing pavilion location; - Install approximately 300 feet ofADA-a ccessible concrete trail/sidewalk in Harbor Park; - Upgrade the existing trail through Tlingit Park to ADA accessibility standards; - Replace the existing p avilions, which are failing due to age and not ADA accessible, at both Tlingit Park and the Small Boat Harbor. Area of Potential Effects (APE): The Area ofP otential Effects (APE) was previously identified as an area for a community park and access trails. This project will not change the character or use ofth e property but instead will enhance the intended use and provide improved ADA access. Tlingit Park is already an LWCF site and has been used as a park since the 1960 's (see attached USGS maps and area maps). Harbor Park was specifically developed to function with the ongoing Small Boat Harbor Expansion project and to tie into Tlingit Park (see attached USGS maps and the 65% design sheets for Harbor Park). Resources: The Borough has been working with the Chilkoot Indian Association (CIA), which has identified the cemetery as the only location ofcultural and historical significance. CIA will construct the trail and intends to identify any cultural impacts within its scope ofwork. Ground Disturbance: I . Length, width and depth of proposed ground disturbance. The Tlingit Park trail and pavilion will require ground disturbance. Currently, there is about 480 feet ofgravel trail that will be removed and replaced with an ADA gravel trail. The excavation should be about 8 feet wide and around 12 to 18 inches deep to remove the existing gravel and fill that will be replaced with high quality fill and gravel for an improved trail. The new pavilion will be built on a concrete slab estimated at 20 'x 20' and this footprint is similar to the current pavilion that will be removed. The ground will need to be excavated around 18 inches deep to construct the pavilion pad. The 280 feet ofnew trail and ADA ramp in Tlingit Park will require excavation up to 36" in areas to accommodate an ADA ramp. The remainder ofthe area should require minor excavation (12 to 18 inches) to build the connecting trail. All overburden from excavation will be hauled offsite. The trail and pavilion in the harbor area will be built on a fill pad placed specifically for a parking area and harbor park. There will not be any significant ground disturbance (see attached 65% design sheets). 2. Previous and current land use, condition, and disturbances The majority oft he site is already being used for the intended use ofthe project being proposed. The Tlingit Park pavilion is already being usedfor public recreation and is simply being upgraded to a more functional, ADA-accessible pavilion. The trails within Tlingit Park are already being used to access the harbor and they will be upgraded to ADA-accessible trails. The Harbor Park pavilion will replace the current park (Lookout Park) that serves the harbor with an ADA-accessible ramp and provide access to Tlingit Park and the Haines Borough's new sport boat ramp. Based on this information, the Haines Borough concludes that the proposed Tlingit Park Rehabilitation and Harbor Park Connection project will not affect known historical sites and there will be no historic properties affected by this project. Please direct your concurrence or comments to me at b1yan@haines. ak. us. Sincerely, "11?~ ~a_ , 27 <:--._ Brad Ryan Director of Public Facilities Haines Borough Attachments: Boundary Maps Attachments A, B, C & D; Location Map Attachment E; Tli ngit Harbor Park Site Plan Attachment F; Harbor Park Site Plan Attachment G; USGS Quad Map Attachment H; USGS Topo Attachment I From: Krista Kielsmeier Sent: Saturday, October 27, 2018 12:36 PM To: '[email protected]' Cc: '[email protected]'; Brad Ryan Subject: Section 106 Request Attachments: Request for Section 106 Review.pdf Good afternoon, The Haines Borough is pursuing upgrades in the area of Tlingit Park and the Small Boat Harbor through a Land and Water Conservation Fund grant application. This Request for Section 106 Review is formatted in alignment with grant agency instructions. I have attached a letter and maps. The hard copies went in the mail today and include the USGS maps, which are not attached here due to file size. Thank you, Krista Kielsmeier Executive Assistant to the Manager Haines Borough Office: 907-766-6409 1 6(f)(3} Boundary Map: Tlingit Park Rehabilitation and Harbor Park Connection State of Alaska: Division of Parks & Outdoor Recreation Land & Water Conservation Fund : Grant# Debra Schnabel, Haines Borough Manager Date: m/$-_s;/'g I ; Tlingit & Harbor Parks Vicinity ., legend Portage Cove Harbor D Project Boundary Parking Lot Footprint (3.83 Acres) Property Boundaries I Proposed Trail J )> ·-·-·• I II) Ill Park Footprints • ~ I II) ....., D Parking Lot Footprint I Q. .,-fm - Lot 7, Block Q II) II) :Tiingit Park Rehabil· ...... ~... -· 0 :::J Rights-of-way Presbyterian Mission Plat .... Q. I )>Ill and en Project Boundary Coordinates 1 Lot 8 .,c: ld lat Lon Harbor. Palik Connection < A 59.23228 · 135.44377 I (D B 59.232174 · 135.44236 1 Project Boundar~ '< c 59.231199 · 135.44245 w D 59.231143 ·135.44093 Lot 9 0 1 59.230915 · 135.44108 (3.36 acres) 59.231053 ·135.44212 I G 59.23102 · 135.44244 I H 59.231051 · 135.44375 Lot 10 I 59.230729 · 135.44416 I J 59.230855 ·135.44445 _...... ~ I ------.... Park Entrances ld lat Lon 59.232245 ·135.44381 59.232159 ·135.44235 59.231144 ·135.44098 4 59.231113 ·135.44217 5 59.231025 ·135.44238 6 59.230768 ·135.44428 7 59.231658 · 135.44459 100 200 Boundary Map Attachment A ------= ' 'ltst ....,. t. &.1.1. •-~ ,..,...,.n, ttJt .. ,u...._.. .,,,• ...,.,"' ..... Wo ..11 - W•tiUI-t ...... fW\OI-(ittOINI-.t1, ''*~ "'"" ... tl41r ...... ~ ...... _. lllf'liYT(IUMf '· •' ''"'" & .... """ ...... u .. """"'''.. ~~"""'"' •• ,....~or ~~~wU• c-- ~ ,.., ,.. a..n ..,lM1"'"' ~ .... •' .,.. '*''""" --·w ...... ,,,, "' u.. Cit~ •• ..,.'-" u f'IUit1h... ,_"' ' ' · ..,,, ). U-.t ... 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L :1 "'-~· .. -QI·•"'-0111 ...... th~1J6t ,,.ll"J.... l ... WI! IIC.f:IEQf IC!QJQH §SES:§C!' '""I'WI··-~ ·-fiCI~i;ro ...... l>'~'*'""~<:f'l ... I ..,_ ..... ,..- I 1• .. •.J·o' I I r . I f.LJ-..,~ :--..!!..; I LOT 1 I • ' .... o~ ~A "''Oi! ...... ,.....a...... 3~ -·"""" ,S!uc.Jh ..,.. ~... ~~ ..... "· ' /'h. \ .... ~~ Tl / CRAPHIC >CAIJ' ' ...... ,.._...... ==:! ""' .""'"" .. '. Boundary Map Attachment D Z~TransAiaska . BOOK 19 PAGE tt'03 YA•Title THIS SPACE PRCNIDED FOR RECORDER'S USE: Cj~-~g, RECORDED· f.I:ED7c1~ 'tQUA\tP 'aD &gr, ya&I[,II hiAAA&hl vc onr;,n•L.A HAtH§ Me.o.raf; 100 WITHERSPOON STREET l\ LOUISVILLE, KENTUCKY 40202-1396 om ~-14 •!JA. Return to: GRANTEE'S MAILING ADDRESS: =-.::!s;t_a_ .. CITY OF HAINES, ALASKA Adllflll P. 0. BOX 1049 \ HAINES 1 ALASKA 99827 STATUTORY WARRANTY DEED BOARD OP NATIONAL MISSIONS OP THE UNITED PRESBYTERIAN CHURCH IN THE GRANlOR THE UNITED STATES OF AMERICA, formerly known as Board of· National Missions of the Presbyterian Church for and in consideration d Ten Dollars and other valuable consideration In hand paid, ~ and warrii1115 to CITY OF BAINES the following described real estate situated in the Haines Recording District, First judidal District, State of Alaska: ! Lots 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17 and 18, Block Q, of the Presbyterian Mission Plat, in u.s. Survey No. 735, 2nd Addition, Baines Recording District, First Judicial District, State of Alaska \ SUBJECT TO reservations and exceptions as contained i n U.S. Patent: ~ ! taxes and/or assessments due the City and Borough of Haines, if any: and rights of the public and governmental agencies in and to any I portion of said premises lying within the mean high water line of t Portage Cove. I~ I Ii ~ t ~ Dated August 29 . 19 ~ BOARD OP NATIONAL MISSIONS OP THE UNITED PRESBYTERIAN CHURCH IN THE I UN~D STATES OF AMERIC~ B~Q?.~ ~1 · I STATE OF ALASKA STATE OF~ 7}~/ifu..ck.t/ RECORDING DISTRICT SS. RECORDING DISTRICT SS. I JUDICIAL DISTRICT u!UDIClAL OIST~ On this day personally appeared before me On this day ol ~Mt , 19 ~, before me, the underoigned, a Notary PubJiCiand for the State OTAlaska, duly ~i to me known to be the individual described in commiss~ and sworn,= appeared and who elllllCUied the within ind foregoing in- 'WM: . '"'"' strument, and acknowledged that ____ and signed the same as free ol{3cwrl,l£ and wluntary and deed, for the uses and pur ~~7'~~~~ o1lf~l1rt·~--_,-a-,o-,-- act the corporation executed the foregoing instrument, and acknowledg ~ poses therein mentioned. that i ed the said instrument to be the free and Wliuntary act and deed ol said l purposes~retn and ·:: corporation, for the uses and mentioned, on oath ~ st.tted that w e authorized to execute ;~ the said .instrument and that the seal affixed Is the corpo~~ . ~~d said corp Tlingit & Harbor HAINES HWY HAINES HWY Parks Vicinity UNION ST UNION ST L u t a k I n le t H a in e s H ig h w a y S 3RD AVE S 3RD AVE MAIN ST MAIN ST DowntownDowntownNN 3RD3RD AVEAVE C h ilk o o t HainesHaines II n n le le t t CoreCore C h kli a tR vi e r Townsite SS 2ND2ND AVEAVE NN 2ND2ND AVEAVE Townsite ProjectProject YOUNG RD LocationLocation N FRONT ST MUDMUD BAYBAY RDRD N FRONT ST FAA RDFort SS FRONTFRONT STST FAA RD Fort Portage Cove Harbor Portage Cove Harbor ParkingParking LotLot FootprintFootprint SMALLSMALL TRACTSTRACTS RDRD SewardSeward LUTAKLUTAK HWYHWY PortagePortage CoveCove BEACHBEACH RDRD ProjectProject BoundaryBoundary ! ! ExistingExisting TrailsTrails RoadsRoads I 0 1.5 3 Miles StreamsStreams I ParkPark EntrancesEntrances 0 250 500 1,000 1,500 Feet Provide ADA‐accessible pavilions and trail access between the Haines Borough’s Tlingit Park, Harbor Park and the Small Boat Harbor sport boat ramp: Install approximately 760 feet of ADA‐accessible gravel pathways connecting the proposed ramp at the south of Tlingit Park to the existing trail through Tlingit Park and the existing pavilion location. Install approximately 300 feet of ADA‐accessible concrete trail/sidewalk in Harbor Park. Upgrade the existing trail through Tlingit Park to ADA accessibility standards. Replace the existing pavilions, which are failing due to age and not ADA accessible, at both Tlingit Park and the Small Boat Harbor parking lot (formerly Lookout Park). Total Landscaping and Art $12,000 Tlingit Park Concrete Pad $14,000 Demo Tlingit Park Pavilion $3,000 Construct Tlingit Park Pavilion $140,000 Construction Survey $2,651 Construction Sub‐Total $171,651 Contingency 10% $17,165 Design and Permitting $10,000 Subtotal $198,816 State Indirect Cost 8.8% $19,184 Total Grant Request $218,000 Match Admin. $12,000 Project Manager/Supervisor $20,000 Construct Harbor Park Pavilion $140,000 Harbor Park Concrete Pad $14,000 Tlingit Park ADA Trail Upgrades Design $13,040 State Indirect Cost 8.8% $19,184 Match Total $218,224 Total Project Cost $436,224 Match % 50% BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 01131/2019 SECTION A - BUDGET SUMMARY Grant Program Cat alog of Federal Estimated Unobllgated Funds New or Revised Budget Function or Domestic Assistance Activity Number Federal Non-Federal Federal Non-Federal Total (a) (b) (c) (d) (e) (f) (g) LWCF Fede ral Sha.re: 1. 11 5. 916 $ I I $ I $ 21e ,ooo .ool $ I $ 21e, ooo . ool Tli ngi t P&z:k I I I Pavilion 2. No n-Fed• r al Share: I I 218 , 224 . ool 218 , 224.001 Barbor Park I I I I I I 3. I I I I I I I I I 4. I I I I I I I I I I 5. Totals $I $ I $ I 21a,ooo .ool $ I 21e , 224 . ool $1 436, 224 . oal Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1 SECTION B - BUDGET CATEGORIES 6. Object Class Categories GRANT PROGRAM. FUNCTION OR ACTIVITY Total (1) (2) (3) (4) (5) LWCF Federal Share: Non-Federal Share: Tlingit Park Barbor Pa.rk Pavilion r " a. Personnel $ $ I 1 ,600 .oo l $ $ sl 1 . 600. oo l b. Fringe Benefits I 4 , 400. oo l I 4 , 4 00. oo l c. Travel I d. Equipment I e. Supplies I f. Contractual I io, ooo. ool 13,040.001 I 23, 0 40.001 g. Construction 111, 651 . oo j 174,000.001 I 3 4 5 , 651.001 h. Other 11,16s.ool o.ool I 11,16s.ool - i. Total Direct Charges (sum of 6a-6h) 198,816.001 199 . 0 4 0. ool $1 397, es6. ooJ j. Indirect Charges 19,184. 001 19, 1e4. ooj sl 38 , 368 . 0 01 k. TOTALS (sum of 6i and 6j) $ 2 10, ooo . ool $ 210, 22• . oo l $ sl sl 436 , 224.001 I 7. Program Income sl 0. 001Js I o. oo l sl lls I lsl o .ool Authorized for Local Reproduction Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1A SECTION C • NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e)TOTALS Non-Fedeiral Share: 8. 109,040.001 $ 1 9, 184. ool 218 ,224.001 Harbor Park $1 I $ I $1 9. I I I I I I 10. I I I I I 11. I I I I I 12. TOTAL (s um of lines 8·11) $ I 199 , 040. ool $ I 19 , 184.001 s I I$ I 21e, 224 . ooj SECTION D • FORECASTED CASH NEEDS Total for 1s t Year 1s t Quarter 2nd Quarter 3rd Quarter 4th Quarter 13. Federal $1 190 , 000.001 $1 2s,ooo.ool $1 2s,ooo.ool $1 eo,ooo .ool sl 60, ooo. ool 14. Non-Federal $1 190,000.ool I 25 ,ooo.ool I 2s,ooo.ool I ao,ooo .ool I 60, ooo. ool 15. TOTAL (sum of lines 13 and 14) sl Jee, ooo . ooj $ I so,ooo.ool sl so ,ooo .ool sl 1 60,000.001 sl 120, ooo. ool SECTION E · BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (YEARS) (b)First (c) Second (d)Third (el Fourth LWCF Federal. Share: Tlingit Pa.r k Pavilion 16. sl 28, 244.001 sl $1 sl I 17. ,Non• Federal Sha~ ' 2a,ooo.00J I I I I Ba..z::bor Park I I 18. I I I I I I 19. I I I I I 20. TOTAL (sum of lines 16 -19) s I 56, 2 44. ool $I $I sl SECTION F ·OTHER BUDGET INFORMATION 21 . Direct Charges: I I 122. Indirect Charges: I I 23. Remarks: IN/A I Authorized for Local Reproduction Standard Form 424A (Rev. 7 • 97) Prescribed by OMB (Circular A -102) Page 2 OMB Number: 4040-0008 Expiration Date: 01 /31/2019 BUDGET INFORMATION - Construction Programs NOTE: Certain Federal assistance programs require additional computations lo arrive at the Federal share of project costs eligible for participation. If such is the case. you will be notified. a. Total Cost b. Costs Not Allowable c. Total Allowable Costs COST CLASSIFICATION for Participation (Columns a-b) 1. Administrative and legal expenses $ I 12, 000 . ooi $ I I $ I 12 , ooo .ooi 2. Land, structures, rights-of-way, appraisals, etc. $ I I $ I I sl I 3. Relocation expenses and payments $ I I $ I I $ I I 4. Architectural and engineering fees $ I 23, 040. ooi $ I I $ I 23, 040. ool 5. Other architectural and engineering fees $ I I $ I I $ I I 6. Project inspection fees $ I I $ I I $ I I 7. Site work $ I I $ I I $I I 8. Demolition and removal $ I 3, ooo .ool $ I I $ I 3, ooo .ooi 9. Construction $ I 342 , 65 1. ool $ I I $ I 342 , 651.001 10. Equipment $ I I $ I I $ I I 11. Miscellaneous $ 38, 368 . ool $ I I $ 38, 368 .ool 12. SUBTOTAL (sum of lines 1-11) $ 419, 059 . ooi $ I I $ 419 , 059. ool 13. Contingencies $ 11, 165 . ooj $ I I $ 17 ,165.ool 14. SUBTOTAL $ 436 , 22 4. ool $ I I $ 436 , 224 . ool 15. Project (program) income $ I I $ I I $ I I 16. TOTAL PROJECT COSTS (subtract #15 from #14) $ I 436 , 224 . ooi $ I I $ I 436 , 22 4 .ooi FEDERAL FUNDING 17. Federal assistance requested, calculate as follows: (Consult Federal agency for Federal percentage share.) Enter eligible costs from line 16c Multiply X ~ % $ I 218, 112 .ooi Enter the resulting Federal share. OMB Approval No. 0348-0042 ASSURANCES - CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act and the institutional, managerial and financial capability of 1970 (42 U.S.C. §§4728-4763) relating to prescribed (including funds sufficient to pay the non-Federal share standards for merit systems for programs funded of project costs) to ensure proper planning, under one of the 19 statutes or regulations specified in management and completion of the project described in Appendix A of OPM's Standards for a Merit System of this application. Personnel Administration (5 C.F.R. 900, Subpart F). 2. Will give the awarding agency, the Comptroller General 9. Will comply with the Lead-Based Paint Poisoning of the United States and, if appropriate, the State, Prevention Act (42 U.S.C. §§4801 et seq.) which through any authorized representative, access to and prohibits the use of lead-based paint in construction or the right to examine all records, books, papers, or rehabilitation of residence structures. documents related to the assistance; and will establish a proper accounting system in accordance with 10. Will comply with all Federal statutes relating to non generally accepted accounting standards or agency discrimination. These include but are not limited to: (a) directives. Title VI of the Civil Rights Act of 1964 (P .L. 88-352) which prohibits discrimination on the basis of race, 3. Will not dispose of, modify the use of, or change the color or national origin; (b) Title IX of the Education terms of the real property title, or other interest in the Amendments of 1972, as amended (20 U.S.C. §§1681- site and facilities without permission and instructions 1683, and 1685-1686), which prohibits discrimination from the awarding agency. Will record the Federal on the basis of sex; (c) Section 504 of the interest in the title of real property in accordance with Rehabilitation Act of 1973, as amended (29 U.S.C. awarding agency directives and will include a covenant §794 ), which prohibits discrimination on the basis of in the title of real property aquired in whole or in part handicaps; (d) the Age Discrimination Act of 1975, as with Federal assistance funds to assure non amended (42 U.S.C. §§6101-6107), which prohibits discrimination during the useful life of the project. discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P .L. 92-255), as 4. Will comply with the requirements of the assistance amended, relating to nondiscrimination on the basis of awarding agency with regard to the drafting. review and drug abuse; (f) the Comprehensive Alcohol Abuse and approval of construction plans and specifications. Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to 5. Will provide and maintain competent and adequate nondiscrimination on the basis of alcohol abuse or engineering supervision at the construction site to alcoholism; (g) §§523 and 527 of the Public Health ensure that the complete work conforms with the Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- approved plans and specifications and will furnish 3), as amended, relating to confidentiality of alcohol progress reports and such other information as may be and drug abuse patient records; (h) Title VIII of the required by the assistance awarding agency or State . Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, 6. Will initiate and complete the work within the applicable rental or financing of housing; (i) any other time frame after receipt of approval of the awarding nondiscrimination provisions in the specific statute(s) agency. under which application for Federal assistance is being made; and, 0) the requirements of any other 7. Will establish safeguards to prohibit employees from nondiscrimination statute(s) which may apply to the using their positions for a purpose that constitutes or application. presents the appearance of personal or organizational conflict of interest, or personal gain. Standard Form 4240 (Rev . 7-97) Previous Edition Usable Authorized for Local Reproduction Prescribed by OMB Circular A-102 11 . Will comply, or has already complied, with the National Environmental Policy Act of 1969 (P.L. 91- requirements of Titles II and Ill of the Uniform Relocation 190) and Executive Order (EO) 11514; (b) notification Assistance and Real Property Acquisition Policies Act of of violating facilities pursuant to EO 11738; (c) 1970 (P.L. 91-646) which provide for fair and equitable protection of wetlands pursuant to EO 11990; (d) treatment of persons displaced or whose property is evaluation of flood hazards in noodplains in accordance acquired as a result of Federal and federally-assisted with EO 11988; (e) assurance of project consistency programs. These requirements apply to all interests in real with the approved State management program property acquired for project purposes regardless of developed under the Coastal Zone Management Act of Federal participation in purchases. 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation 12. Will comply with the provisions of th e Hatch Act (5 U.S.C. Plans under Section 176(c) of the Clean Air Act of §§1501 -1 508 and 7324-7328) which limit the political 1955, as amended (42 U.S.C. §§7401 et seq.); (g) activities of employees whose principal employment protection of underground sources of drinking water activities are funded in whole or in part with Federal funds . under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of 13. Will comply, as applicable, with the provisions of the Davis endangered species under the Endangered Species Act Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act of 1973, as amended (P.L. 93-205). (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 16. Will comply with the Wild and Scenic Rivers Act of 333) regarding labor standards for federally-assisted 1968 (16 U.S.C. §§1271 et seq.) related to protecting construction subagreements. components or potential components of the national wild and scenic rivers system. 14. Will comply with nood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 17. Will assist the awarding agency in assuring compliance (P .L. 93-234) which requires recipients in a special flood with Section 106 of the National Historic Preservation hazard area to participate in the program and to purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 flood insurance if the total cost of insurable construction (identification and protection of historic properties), and and acquisition is $10,000 or more. the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 15. Will comply with environmental standards which may be prescribed pursuant to the following : (a) institution of 18. Will cause to be performed the required financial and environmental quality control measures under the compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 19. Wi ll comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION DATE SUBMITTED /0;26//.8" SF-4240 (Rev. 7-97) Back Timeframe for Benchmark or Milestone Activities A timeframe for milestone activities is below: June 2019: Execute grant agreement July 2019: Enter into design contract for Tlingit Park pavilion and trails; award contract for Harbor Park and pavilion and trail August 2019-September 2020: Construct Harbor Park pavilion and trail August 2019: Complete Tlingit Park trail design September 2019: Complete Tlingit Park pavilion design September 2019-September 2020: Chilkoot Indian Association constructs Tlingit Park trails October 2019: Create bid documents and advertise Tlingit Park pavilion project November 2019: Award contract for Tlingit Park pavilion construction May-August 2020: Construct Tlingit Park pavilion September 2020: Develop final punch list for Tlingit Park and Harbor Park pavilions and trails October 2020: Final completion HAINES BOROUGH, ALASKA RESOLUTION No. 18-09-774 Adopted A Resolution of the Haines Borough Assembly authorizing the Borough Manager to submit a Land and Water Conservation Fund grant application to the State of Alaska to assist with the Tlingit Park Rehabilitation and Harbor Park Connection project. WHEREAS, the State of Alaska, Department of Natural Resources, Division of Parks and Outdoor Recreation administers the Land and Water Conservation Fund (LWCF) grant program; and WHEREAS, LWCF provides up to 50% matching funds for public outdoor recreation projects; and WHEREAS, Tlingit Park is a popular 4-acre area near the Lynn Canal waterfront previously designated for public outdoor recreation use and is in need of upgrades; and WHEREAS, the Haines Borough is a qualified applicant for LWCF grant assistance, and Tlingit Park has been identified in the Borough's comprehensive plan as a high priority for needed upgrades and improved access; and WHEREAS, the Borough proposes to use up to $250,000 in grant funds to assist with improvements at Tlingit Park; and WHEREAS, the Borough intends to use local funds to connect an ADA-accessible ramp at Tlingit Park to the Harbor Park pavilion, boat launch, sidewalks, and Portage Cove Trail; and WHEREAS, the Borough commits to maintaining Tlingit Park and Harbor Park in perpetuity for public outdoor recreation, NOW, THEREFORE, BE IT RESOLVED that the Haines Borough Assembly supports preparation and submission of a Land and Water Conservation Fund grant application; further, the Borough Manager is authorized to negotiate, execute and administer all documents required for the application and acceptance of an LWCF grant, and to manage those funds on behalf of the Borough. Adopted by a duly-constituted quorum of the Haines Borough Assembly on the 11th day of September, 2018. Amended on the 23rd day of October, 2018. General Provisions: Land and Water Conservation Fund Commitment: If this proposal receives funding from the LWCF grant program, the recipient agrees to comply with all requirements described in LWCF General Provisions below. ~"~ T:e-br0 3 ."Sc bnobeh Tu~ &'(t{nagp< ft/~/!3" Signature Print or Type Name & Title Date LAND AND WATER CONSERVATION FUND PROJECT AGREEMENT GENERAL PROVISIONS Part I • Definitions A. The term "NPS" or "Service" as used herein means the National Park Service, United States Department of the Interior. B. The term "Director" as used herein means the Director of the National Park Service, or any representative lawfully delegated the authority to act for such Director. C. The tenn "Manual" as used herein means the Land and Water Conservation Fund Grants Manual (NPS-34). D. The term "project" as used herein means a single project, a consolidated grant, a project element of a consolidated grant, or project stage which is subject to the project agreement E. The term "State" as used herein means the State or Tenitory which is a party to the project agreement, and, where applicable, the political subdivision or public agency to which funds are to be transferred pursuant to this agreement. Wherever a term. condition, obligation. or requirement refers to the State. such term. condition, obligation, or requirement shall also apply to the recipient political subdivision or public agency. except where it is clear from the nature of the term. condition. obligatio11 or requirement that it is to apply solely to the State. For purooses of these provisions, the terms "State." "grantee." and "recipient" are deemed synonymous. F. The term "Secretary" as used herein means the Secretary of the Interior, or any representative lawfully delegated the authority to act for such Secretary. Part II • Continuing Assurances The parties to the project agreement specifically recognize thal the Land and Water Conservation Fund assistance project creates an obligation to maintain the property described in the project agreement consistent with the Land and Water Conservation Fund Act and the following requirements. Further, it is the acknowledged intent of the parties hereto thal recipients of assistance will use moneys granted hereunder for the purposes of this program, and that assistance granted from the Fund will result in a net increase. corrunensurate at least with the Federal cost-share, in a participant's outdoor recreation. It is intended by both parties hereto that assistance from the Fund will be added to, rather than replace or be substituted for, State and local outdoor recreation funds. A. The State agrees, as recipient of this assistance, that it will meet the following specific requirements and that it will further impose these requirements, and the terms of the project agreement, upon any political subdivision or public agency to which funds are transferred pursuant to the project agreement. The State also agrees that it shall be responsible for compliance with the terms of the project agreement by such a political subdivision or public agency and that failure by such political subdivision or public agency to so comply shall be deemed a failure by the State to comply with the terms of this agreement B. The State agrees that the property described in the project agreement and the signed and dated project boundary map made part of that agreement is being acquired or developed with Land and Water Conservation Fund assistance, or is integral to such acquisition or development, and that, without the approval of the Secretary, it shall not be converted to other than public outdoor recreation use but shall be maintained in public outdoor recreation in perpetuity or for the term of the lease in the case ofleased property. The Secretary shall approve such conversion only if it is found to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions deemed necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location. This replacement land becomes subject to Section 6( f)(3) protection_ The approval of a conversion shall be at the sole discretion of the Secretary, or his designee. Prior to the completion of this project, the State and the Director may mutually alter the area described in the project agreement and the signed and dated project boundary map to provide the most satisfactory public outdoor recreation unit, except that acquired parcels are afforded Section 6(f)(3) protection as Fund reimbursement is provided. In the event the NPS provides Land and Water Conservation Fund assistance for the acquisition and/or development of property subject to reversionary interests with full knowledge of those reversionary interests, conversion of said property to other than public outdoor recreation uses as a result ofsuch reversionary interest being exercised is approved. In receipt of this approval, the State agrees to notify the Service of the conversion as soon as possible and to seek approval of replacement property in accord with the conditions set forth in these provisions. The State further agrees to effectuate such replacement within a reasonable period of time, acceptable to the Service, after the conversion of property takes place. The provisions of this paragraph are also applicable to: leased properties acquired and/or developed with Fund assistance where such lease is terminated prior to its full term due to the existence of provisions io such lease known aod agreed to by the Service; and properties subject to other outstanding rights and interests that may result in a conversion when known and agreed to by the Service. C. The State agrees that the benefit to be derived by the United States from the full compliance by the State with the terms of this agreement is the preservation, protection, and the net increase in the quality of public outdoor recreation facilities and resources which are available to the people of the State and of the United States, and such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the United States by way of assistance Wlder the tentlS of this agreement. The State agrees that payment by the State to the United States of an amount equal to the amount of assistance extended under this agreement by the United States would be inadequate compensation to the United States for any breach by the State of this agreement. The State further agrees, therefore, that the appropriate remedy in the event ofa breach by the State of this agreement shall be the specific performance of this agreement. 0. The State agrees to comply with the policies and procedures set forth in the Land and Water Conservation Fund Manual. Provisions of said Manual are incorporated into and made a part of the project agreement. E. The State agrees that the property and faci lities described in the project agreement shall be operuted and maintained as prescribed by Manual requirements. F. The State agrees that a pennanent record shall be kept in the participant's public property records and available for public inspection to the effect that the property described in the scope of the project agreemenL, and the signed and dated project boundary map made part of that agreement, has been acquired or developed with Land and Water Conservation Fund assistance and that it cannot be converted to other than public outdoor recreation use without the written approval of the Secretary of the [nterior. G. Nondiscrimination l. By si1:,>ning the LWCF agreement, the State certifies that it will comply with all Federal laws relating to nondiscrimination as outlined in the Civil Rights Assurance appearing at Part Ill-I herein. 2. The State shall not discriminate against any person on the basis of residence, except to the extent that reasonable di fTerences in admission or other fees may be maintained on the basis of residence as set forth in the Manual. Part 111 • Project Assurances A. Applicable Federal Circulars - 5 "-( The State shall comply with applicable regulations, policies, guidelines and requirements including OMB Circular A-102 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments), 43 CFR Part 12 (Administrative and Audit Requirements and Cost Principles for Assistance Programs, Department of the Interior}. A-87 (Cost Principles for State and Local Governments), and A-128 (Audits of State and Local Government} as they relate to the application, acceptance and use of Federal funds for this federally assisted project. 8. Project Application 1. The Application for Federal Assistance bearing the same project number as the agreement and associated docwnent'i is by this reference made a part of the agreement. 2. The State possesses legal authority to apply for the grant, and to finance and construct the proposed facilities. A resolution, motion or similar action has been duly adopted or passed authorizing the filing of the application, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the State to act in connection with the application and to provide such additional information as may be required. 3. The State has the ability and intention to finance the non-Federal share of the costs for the project. Sufficient funds will be available to assure effective operation and maintenance of the facilities acquired or developed by the project. C. Project Execution 1. The project period shall begin with the date of approval of the project agreement or the elTective date of a waiver of relroactivity and shall terminate at the end of the stated or amended project period unless the project is completed or terminated sooner in which event the project shall end on the date of completion or termination. For project elements added to a consolidated grant, the project period will begin on the date the project element is approved. 2. The State shall transfer to the project sponsor identified in the Application for Federal Assistance or the Description and Notification Form all funds granted hereunder except those reimbursed to the State to cover administrative expenses. 3. The State will cause work on the project to be commenced within a reasonable time after receipt of notification that funds have been approved and assure that the project will be prosecuted to completion with reasonable diligence. 4. The State will require the facility to be designed to comply with the Architectural Barriers Act of 1968 (Public Law 90-480) and DOI Section 504 Regulations (43 CFR Part 17). The State will be responsible for conducting inspections to insure compliance with these specifications by the contractor. 5. The State shall secure completion of the work in accordance with approved construction plans and specifications, and shall secure compliance with all applicable Federal, State, and local laws and regulations. 6. In the event the project covered by the project agreement, including future stages of the project, cannot be completed in accordance with the plans and specifications for the project; the State shall bring the project to a point of recreational usefulness agreed upon by the State and the Director or his designee. 7. The State will provide for and maintain competent and adequate architectural/engineering superv1s1on and inspection at the construction site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other infonnation as the NPS may require. 8. The State will comply with the terms of Title ll and Title IJI, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), 94 Stat. 1894 (1970), and the applicable regulations and procedures implementing such Act for all real property acquisitions and where applicable shall assure that the Act has been complied with for property to be developed with assistance under the project agreement. 9. The State will comply with the provisions of: Executive Order 11 988, relating to evaluation of flood hazards; Executive Order 11 288, relating to the prevention, control, and abatement or water pollution., and Executive Order 11 990 relating to the protection of wetlands. 10. The State will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires the purchase of flood insur.mce in communities where such insurance is available, as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes, for use in any area that has been identified as an area having special flood hazards by the Flood Insurance Administration of the Federal Emergency Management Agency. The phrase "Federal financial assistance" includes any fonn of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 11. The State will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are nol listed on the Environmental Protection Agency's (EPA) list of Violating Facilities, pursuant to 40 CFR., Part 15.20 and that it will notify the NPS of the receipt ofany communication from the Director of the EPA Office of Federal Activities indicating that a facility to be utilized in the project is under consideration for listing by the EPA. The State agrees to comply with all applicable standards, orders, or regulations issued pursuant to lhe Clean Air Act of 1970. The State further agrees to insert this clause into any contract or subcontract in excess of$ I 00.000. l2. The State will assist the NPS in its compliance with Sec1ion I 06 of the National Historic Preservation Act of 1966 as amended ( 16 U.S.C. 470), Executive Order 11593, and the Archaeological and 1-liscoric Preservation Act of 1966 (1 6 U.S.C. 469a-l et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations. as necessary, to identify properties listed in or eligible for inclusion in lhe National Register of His1oric Places I.hat are subject to effects (see CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 13. The State will comply with Executive Order 12432, "Minority Business Enterprise Development as fo llows: (I) Place minority business firms on bidder's mailing lists. (2) Solicit these firms whenever they arc potential sources of supplies, equipment, construction, or services. (3) Where feasible, divide total requirements into smaller needs, and set delivery schedules that will encourage participation by these firms. (4) For any project involving S500,000 or more in grant assistance (except for projects involving acquisition only) the State or recipient shall submil prior to the commencement of construction and every fiscal year quarter thereafter until project completion, reports documenting the efforts to hire minori ty business firms. These reports, SF 334, will be submitted one month following the end of each fiscal quarter (i.e., January 31, April 30, July 31 , and October 31) lO the appropriate National Park Service Regional Office. (5) The Department of the Interior is committed to the objectives of this policy and encourages all recipients of its grants and cooperntive agreements to take affirmative steps to ensure such fairness. The National Park Service Regional Offices will work closely with the States to ensure full compliance and that i,rranl recipients take affirmative action in placing a fair share of purchases with minority business tirms. 14. The State will comply with the intergovernmental review requiremenlS of Executive Order 123 72. D. Construc tion Contracted for by the State Shall Meet the Following Requirements: I. Contracts for construction shall comply wilh the provis ions of 43 CFR Part 12 (Administrative and Audit Requirements and Cost Principles for Assistance Programs, Department of the Interior). 2. No grant or contract may be awarded by any grantee, subgrantee or contractor of any grantee or subgrantee to any party which has been debarred or suspended under Executive Order 12549. By signing the L WCF agreement, the State certifies that it will comply with debarment and suspension provisions appearing at Part lll-J herein. 3. In accordance with the "Stevens Amendment" (to Section 623 of lhe Treasury, Postal Service and General Government Appropriations Act}, for procurement of goods and services (including construction services) having an aggregate value o f S500,000 or more. lhe amount and percentage (of total costs) of federal funds involved must be specified in any announcement of the awarding ofa contract. E. Retention and Custodial Requirements for Records I. Financial records, supporting documents, statistical records, and all 01her records pertinent to this grant shall be retained in accordance with 43 CFR Pan 12 for a period of three years; except the records sha ll be retained beyond the three-year period if audit findings have oot been resolved. 2. The retention period starts from the date of the fi nal expenditure report for the project or the consolidated project element. 3. Stale and local govemmenl~ are authorized to substitute microfilm copies in lieu of original records. 4. The Secretary of the Interior and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the State and local governments and their subgrantees which are pertinent to a :.-pecific project for 1he purpose of making audit, examination, excerpt~ and transcripts. F. Project Termination I. The Director may temporarily suspend Federal assistance under the project pending corrective action by the State or pending a decision lo terminate the grant by the Service. 2. The State may unilaterally terminate the project or consolidated project element at any time prior to the first payment on the project or consolidated project element After the initial payment, the project may be terminated, modified, or amended by the State only by mutual agreement. 3. The Director may terminate the projL'Ct in whole, or in part, ot any time before the date of completion. whenever it is determined that the grantee has foiled Lo comply with the conditions of the grant. The Di.rector will promptly notify tbe State in writing of the determination and the reasons for the termination, together with the effective date. Payment5 made to States or recoveries by the Service under projects terminated for cause shall be in accord with the legal rights and liabilities of the parties. 4. The Director or State may terminate grants in whole, or in part at any time before the date of completion, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. The grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The NPS may allow full credit to the State for the Federal share of the noncancelable obligations. properly incurred by the grantee prior to termination. 5. T ermination either for call<;e or for convenience requires that the project in question be brought to a state of recreational usefulness agreed upon by the State and the Director or that all funds provided by the National Park Service be returned. G. Lobbying with Appropriated Fund~ The State must certify, for the award of grants exceeding $I 00,000 in Federal assistance, that no Feder.i.lly appropriated funds have been paid or will be paid, by or on behalf of the State, to any person for influencing or attempting to inlluence an officer or employee of any agency, a Member of Congress, an offi cer or employee of Congress, or an employee of a Member of Congress in connection with the awarding, extension. continuation, renewal, amendment, or modification of this 1:,rranl. In compliance with Section 1352, title 3 l, U.S. Code, the State certifies, as fo llows: The undersigned certifies, to the best ofh is or lrer knowledge and belief. tlrat: ( 1J No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for inj111encing or attempting to injluence an officer or employee o/an agency. a Member of Congress. and officer or employee of Congress. or an employee ofa Member ofCongress in connection with the awarding ofan}' Federal contract, the making ofany fedttral grant, the making ofany Federal 10011, tire entering into ofany cooperative agreement, and tire extension, continuation, rerwwal, amendment. or mod(/lcation ofany Federal contract, grant, loan, or cooperath·e agreement. (!) ({ uny j imds other than Federal appropriatedjimds have been paid or will be paid to any pm.-on for injl11encing or attempting to influence an ojjicer or employee ofany age11l:v. a Member of Congress. an ojjicer or employee ofCo ngress, or an employee of a Memher of Congress in connection with this Federal contract, grant, loan. or cooperative agreement. the u11dew'gned shall complete and submit Standard Form-LLL, "Disclosure Fomr to Report Lobbying," in accordance with its instn1ctions. (3) The undersigned shall require that the language ofth is ce11[{ication he included in the award documcntsjor all subawards at all tiers (including subcontracts. subgrunts, wrd contracts 11nder grants, loans, and cooperative agreements) and that all subrecipients shall certify accordingly. This certification is a material representation ojfact 11pon which reliance was placed when this transaction ll'as made or entered into. Submission ofthi s certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty ofn ot less than S/0,000 and not more than SI 00,000 for each such jai/11re. H. Provision ofa Drug-Free Workplace In compliance with the Drug-Free Workplace Act of 1988 (43 CFR Part 12, Subpart D), the State certifies, as follows: The gramee certifies that it a·ill or continue to provide a drog-free workplace by: {a) Publishing a statement notif.;ing employees that the 1111/cmfid manufacture, distribution. dispensing. possession, or use ofa controlled substance is prohibited in the grantee's workplace and specifjting the actions that ll'il/ be taken against employees for 1·iolarion ofsuch prohibition; (b) Establishing an ongoing drog-free awareness program to infom1 employees about: (I) The dangers ofdrog abuse in the ll'orkplace; (2) The grantee'.r policy ofmaintaining a drog:fi·ee workplace; (3) Any al'Oi!able drog counseling. rehabilitation, and employ ee assistance programs; and (4) The penalties that may be imposed upon employees.for drug abuse 1•iolations occ11rring in the workplace; (c) Making it a requirement that each employee to be e11gagecl in the perfonnance (cl) Notifying the employee in the statement required by paragraph (a) that. as a condition ofemployment 11111/er tire grant. the employee will: ( 1) Abide hy the terms ofthe statement; and (2) Notify the employer in ll'riting of /11:1· or her corr~·iction for a 1·iolation of a cn'mina/ drng statute occurring in the ll'Orkplace no later than ji1·e calendar days after such conviction; (e) Nor(f,.irrg the agenq in writing. within ten calendar clays after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convictio11. Employers of conviczed employees must provide notice, including position title. to every grant officer on whose gmnt activity the convicted empfoyee was wor~irrg. unless tire Federal agency has designated a central point for the receipt ofsuch notices. Notice shall include the identification numher(.1·) ofeach aj]ecJed grant; (/) Taking one of the Joliowi ng actions. wilh in 30 calendar days of receiving notice under subparagraph (d){2), with respect to wry employee who is so corr victed; (I) Taking appropriate pe1:ronnel action against such an employee, up to and including temrination, consistent with the requirements ofth e Rehabilitation Act of1 97 3, as amended: or (2) Requiring such employee to par1icipate satisjacto1i(v in a drog abuse assistance or rehabilitation program approved for such purpm·es by a Federal. State. or local health, law enforcement. or other appropriate agency; (g) .Hoking a good faith ejj'ort to continue to maintain a drug-free workplace through implementation ofparagraphs (a). {b), (c), {d), (e) and(/). The State mus t include with its application for assistance a specification of the site(s} for tbe performance of work to be done in connection with the grant. I. Civil RighL~ Assurance Tire Stale certifit'.1· that, as a condition to receiving any Federal assistance from the Department oft ire Interior, it id/I comp(v with all Federal laws relating to nondiscrimination. These laws include. but are not limited to: (a) Title VI oftire Civil Rights Act of 1964 (./2 U.S.C. 2000d-l}, which prohibits disc1imi11atio11 on tire basis ofrace. color, or national origin; (h) Section 504 of the Rehabilitation .-kt r~{ 1973, as amended (29 U.S.C. 794). which prohibits cliscrimination on the basis oflrandic:ap ; (c} the Age Discrimination Act of 1975. as amended (42 U.S.C. 6/01 et. seq.). which prohibits discriminMion 011 the basis of age; and applicable regulatory requirements to the end that no person in the United States shall, on tire grounds of race, color, national oriRin. handicap or age. be excluded from participation in, be denied the benefits of or be olhenvise subjected to discrimination 1111der any program or activity conducted by tire applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediate(\' take any measures necesswy to e..ffeci11ate this agreement. THIS ASSURANCE shall app~v to all aspects of the applica111's operations including those parts that have not received or benefited from Federal financial assistance. If any real property or structure thereon is provided or improi·ecf ll'ith the aid of Federal jina11ci11/ assistance extended to the Applicant by the Department, this assurance shall obligate tire Applicant, or in the case of any transfer of such property, any transjeree.for the period during which it retains ownership or possession oft he property. Jn all or her cases. this assurance shall obligate the Applicant for the period dwing which tire Federalj incmcial assistance is extended to it by tire Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans. contracts. properry. discounts or other Federal j inancial assistance extended after the date hereof to the Applicant hy the Department. including installment payments after such date on account ofap plications for Federal Ji11ancial assistance ll'hich were approved before such elate. T11 e Applicant recognizes and agrees that such Federal financial assistance will be ettended in reliance on the represenrations and agreements made in this assurance. and that the United State shall hare the right to seek juclicial enforcement of this assurance. 171is assurance is binding 011 the Applicant. ilS successors, transferees, assignees. and suhrecipients and the person \\'hose signature appears on the grant agreement a11d who is authorized to sign on behalfof tire Applicant. .I. Qehannent and Suspension Certificafion Regarding Debarment, Suspension u11d Other Responsibility Matters - Primary Covered Transactions (I J Tire prospectfre primary parlicipant certijies lo the best ofi ts knowledge and belie}: that it and its principals: (a ) Are not present(v debarred, suspended, proposed for deharment. declared ineligible. or l'Olr111tari(1: e::ccluded from co1·ered tru11Sactions by any Federal department or agency; (b) Ha\·e not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them f or commission ojfraud or a criminal offense in connection with obtaining. attempting to ohtain, or performing a p11hlic (Federal, State or local) transaction or contract 1111der a public transaction; l'iolation of Federal or State antitrust statutes or commissio11 or embe--=lement, theft, forgery. bribery. falsification or destruction of records. making jalse statement, or receiving stolen property; (c) Are not presently indicted }or or otherwise criminal(v or civil(v charged by a govern111 e11tal entiry (Federal. State or local) with commission ofan y ofth e offenses enumerated in paragraph (I )(b) ofthis cerli}ication; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or deja ult. (2) Wh ere tire prospective primary participant is unable to cenifa. to any ofthe statements in this certijication. s11ch prospective participant shall attach an explanation to this proposal. The State further agrees that it will include the clause "Certification Regarding Debanncnt, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions" appearing below io any agreement entered into with lower tier participants in the implementation of this grant Department of Interior form 1954 {Dl- l 954) may be used fo r this purpose. Cenijicafion Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactiuns (I) n1e prospective lower tier panicipant cert{/ies. hy submission of this application that neither it nor its principals is presently debarred. suspended, proposed for debarment, declared ineligible, or volrmtari(v etc/ruled .fi·om participation in this transaction by any Federal depanment or agency. (2) Wh ere the prospective lower tier participant is unable to certify to any of the statements i11 this cenijication. such prospective participant shall attach an e'Cplanation to this application. OMB Approval No. 0348-0042 Attachments: Visitor Shuttle Route (Attachment 1) Harbor Site Plan (Attachment 2) Chilkoot Indian Association Letter of Commitment (Attachment 3) Notice for Public Comment Period (Attachment 4) Letters of Support (Attachment 5) on 3rd Ave. on on 2nd Ave. on 2nd 11am Drop off, 3 pm pick-up 3 pm Drop off, 11am Picture Point Golf Course Golf Course ( Chilkoot Lake—11 miles miles Chilkoot Lake—11 Watching | Bear Fishing Alaska State Ferry—4.5 mi (907) 766-2111,x3 1 800 642 0066 SHUTTLE BUS STOPS STOPS BUS SHUTTLE 8am-6pm route Downtown minutes) (runs every 15 Dock 1. Cruise Ship 2. Visitor Center Museum 3. Haines Sheldon 4. Main St. & 3rd Ave. 5. Bald Eagle Foundation 6. Historic Fort Seward 7. Long Route) FREE WiFi FREE WiFi Fogcutter Bar | Rusty Compass on Main St. Restaurant/ Bamboo Room Pioneer Bar Public Library Restaurant/Harbor Lighthouse Bar LEGEND Attachment 1 ss a Salvation Army p m r /Water a o B C s ’ er y t t t m s Moose Horn Laundry/Showers—1+ mile Moose Horn Laundry/Showers—1+ u o u c o R R o @ Tesoro/Delta Western Tesoro/Delta Western Fog o i V f d Car Wash i R n mb w a e Ba d i @ s i f n i 7 T E a E w R T S e N RV RV I MA Oc K-12 y y School School Haines r 4 a Playground r b 3 Li @ i f i w 2 Mtn. Market Market Haines Propane Chilkoot Interpretative Trail Chilkoot Estates Playground 5 White Fang Movie Set Set Movie Fang White Valley of the Eagles Golf Course-1 + mileValley of the Eagles Deishu Deishu Passenger Only Only Passenger 1 6 D R K A T U L MUD BAY RD MUD BAY RIVER RD RIVER d d (Turn right at deadend, R Haines Hwy Haines Hwy s t c a trailheadisroad) at end of r T l l a d Sm R y a B d • Extreme Dreams Art Gallery—7 miles Mu Welcome to Haines, Alaska to Haines, Welcome Hostel Hostel DESIGN: DRAWN: E G EERS NGI N APPROVED: CHECKED: ,. I NC SCALE: 9360 GlacierHighway,Ste. 100 Juneau, Alaska99801 www.pndengineers.com Fax: 907-586-2099 Phone: 907-586-2093 TIE DOWN TIE DOWN MAKE READY DATE: MAKE READY PND PROJECT NO.: SHEET TITLE: BOAT LAUNCH IMPROVEMENTS OVERALL SITEPLAN Attachment 2 PORTAGE COVE HARBOR 65% DESIGN REVIEWSUBMITTAL HAINES BOROUGH 5 1.05 SHEET OF 28 Attachment 3 Chilkoot Indian Association Federally Recognized Tribe P.O. Box 490 Haines, Alaska 99827 907.766.2323 Dear Grant Committee member, The Chilkoot Indian Association (CIA) intends to partner with the Haines Borough (HB) on the Tlingit Park Rehabilitation and Harbor Park Connection. CIA will provide the labor, materials, and equipment to build the trail and HB will provide the plans and specifications for the project. CIA values this partnership for several reasons. First, this project will en,hance one of the center pieces of our community for local residents and visitors alike. Additionally this project will help bring Tlingit art and culture to Tlingit Park. For a long time now the park has carried the name but not been connected much to living Tlingit people. This project will also give our trail crew work and give CIA positive exposure in the community. We're excited to get started and hope that our project will receive the award. Sincerely, ~ Georgiana Hatch Tribal President Chilkoot Indian Association Attachment 4 HAINES BOROUGH PUBLIC NOTICE REQUEST FOR PUBLIC COMMENTS TLINGIT PARK REHABILITATION AND HARBOR PARK CONNECTION The Haines Borough, in partnership with the Chilkoot Indian Association, is applying for a Land and Water Conservation Fund (LWCF) grant of up to $250,000 for this project. Local support and public participation will strengthen the grant application. Comments on the proposed work are encouraged at the Haines Borough Assembly meeting 6:30 p.m. Tuesday, October 23rd, or via email to [email protected] until 5 p.m. Thursday, October 25th. Scope of Work: Provide an ADA-accessible ramp at the south end of Tlingit Park connecting to the Portage Cove Trail and Harbor Park and boat launch. Install approximately 350 feet of ADA-accessible gravel pathways connecting the new ramp at the south of Tlingit Park to the existing trail through Tlingit Park and the current pavilion location. Upgrade the existing trail through Tlingit Park to ADA accessibility standards and replace the existing pavilion, which is failing due to age, with an ADA-accessible pavilion. Partnership: Chilkoot Indian Association is named as a partner and will construct the ramp and inner Tlingit Park trail. Alaska Arts Confluence is generating and documenting aspects of public engagement to include in the application packet. Matching Funds: State funding for the Portage Cove Harbor Expansion Project has been approved to cover relocation and reconstruction costs for Lookout Park. The new Harbor Park pavilion would be matched against the cost of the LWCF-funded Tlingit Park pavilion. About the Grant: The State of Alaska, Department of Natural Resources, Division of Parks and Outdoor Recreation administers the LWCF grant program. LWCF provides up to 50% matching funds for public outdoor recreation projects. The maximum grant award is $250,000. One of the high priority project types for this grant is to meet ADA accessibility standards, as referred to in the Statewide Comprehensive Outdoor Recreation Plan: "Projects that are designed to meet ADA accessibility requirements are projects that benefit everyone. New and existing sites can be designed or re-designed to include elements that allow access for all. The Survey for Recreation Professionals revealed that Southeast’s biggest barrier preventing people from recreating is a lack of accessibility for people with disabilities." Posted 10/11/18 – Krista Kielsmeier, Executive Assistant Attachment 5 From: Aptalaska.net [[email protected]] Sent: Monday, October 22, 2018 10:58 AM To: Krista Kielsmeier Subject: Tlingit park Portage cove trail Good morning this is Tim Ackerman commenting on the Portage cove trail boardwalk. And the Tlingitpark. The walking trail from Portage cove to picture point will promote exercise in the form of walking or jogging the route. The locals would use it and in the summertime the visitors from the cruise ships and independent travelers. I think this is a good addition to the community to promote healthy life style.. In Tlingit park I would like to see the unknown graves marked before they disappear. The park is used for all campers in tents by our neighbors in the Yukon and our neighbors from Juneau. Hats off to the city for providing and maintaining areas including the beach and other areas that are in use. Have a good day! 1 From: Courtney Culbeck [[email protected]] Sent: Sunday, October 14, 2018 10:02 PM To: Krista Kielsmeier Subject: Tlingit Park Rehabilitation and Harbor Park Connection Thank you for reaching out to the community for this project. I am excited to see that new energy is going into our trails and our park, I am fully supportive of the collaborative work that is happening on this project. ‐I love that the pavilion will be enlarged. I would love to see it made with products that will be easy to maintain, but still aesthetically pleasing. Concrete? Artistic molds in the concrete? Dyed concrete so that it doesn’t look too gray? I wonder if it would be more welcoming if it were round? ‐I like the new direction of the trail. It will pull people further into the park. I think the trees along the cemetery should stay as they are, they protect the park from the big south winds that we get. ‐The widening of the trails will make them more user friendly for all kinds of mobilities. Thank you, Courtney Culbeck 1 From: Keri Eggleston [[email protected]] Sent: Thursday, October 18, 2018 10:18 PM To: Krista Kielsmeier Subject: Tlingit park public comment Hi Krista, I've been asking everyone else and almost forgot to send my own 2 cents regarding Tlingit Park! I would love to see a bigger pavilion, one with decent acoustics that could accommodate a band. I fully support ADA ramp and trails. I would like to see attractive signs marking the entrances where the ramp will be and the one near the post office. It would be great if there could be a totem pole or other art included with the pavilion. Also, this hasn't been brought up by anyone else, but my husband and I were at Tlingit Park with our kids a couple days ago when it was raining hard, and there were giant puddles everywhere in the grass and my husband suggested that the park could use a drainage system. It's a very good point. Water pools up there really badly and much of the park is practically unusable if it's been raining hard. I wonder if that could be included in the ground work before a new pavilion is put up. Just a thought... Thanks for all of your hard work! -Keri 1 From: Alekka Fullerton Sent: Thursday, October 11, 2018 2:22 PM To: Krista Kielsmeier Subject: Tlingit Park Rehabilitation and Harbor Park Connection Ms. Kielsmeier, I would like to express my resounding support for this project. I really appreciate having accessible trails close to town. Just today I took my dogs on a long walk on the CIA trails close to my office during lunch. This provided me with the opportunity to get some exercise, be in nature and forget about work for a spell. My dogs certainly appreciated it too. I welcome more trails and fully support the partnership with CIA. Thank you for providing this opportunity to our community. Alekka Fullerton Borough Clerk Haines Borough P.O. Box 1209 Haines, AK 99827 (907)766‐6402 fax (907)766‐2716 Public Records Law Disclosure: This e‐mail may be considered public record and be subject to public disclosure. Confidentiality Notice: This e‐mail may contain confidential or privileged information. It is intended only for the use of the recipient named above. If you believe you have received this message in error, please notify me immediately by reply email, delete the message from your computer, and destroy any paper copies. 1 From: Eugene Kennedy [[email protected]] Sent: Thursday, October 18, 2018 9:32 AM To: Krista Kielsmeier Subject: Tlinget Park ADA project Krista. Carol Tynman has requested input on this project, and so I'm replying with this observation. The pathway design and construction are straightforward. The really interesting element is going to be the pavilion. A couple of ideas occur: 1. It be designed and built by one of our local timber framers and with a fancy flourish or two. Something gaudy. Something grand. Think Victorian, with gingerbread. Open all around, but tall, with two or three roof lines. 2. Timber frame in a traditional Tlinget longhouse style. Open all around, with carved house posts facing the water. On an easily accessible cement pad. This structure is going to be much viewed and used by visitors and locals alike. It should be memorable and reflect the vibrant and skilled artistry of our local talent. Thanks. Gene Kennedy 1 Haines Community Services (907) 766-3457 P.O. Box 1484 • Haines, Alaska 99827 • tax (907) 766-2753 October 24, I2018 Re: Suppo~ of Tlingit Park Upgrades for Wheel Jean Ayers, brants Administrator State of Alaska Department pf Natural Resources Division of Parks and Outdoor Recreation 550 West 7t~ Avenue, Suite 1380 Anchorage, f'K 9950 I As the manafer of a habilitative organization in Haines I am writing to express the need of wheelchair access in Tlingit Park. The proposed Tlingit Park Rehabilitation and Harbor Park Connection being submitted to the LWCF program b) the Haines Borough covers just some of the improvements really needed to be1done to make Tlingit Park more accessible and a useable park for all of Haines citizens. Improvements including ADA trails in Tlingit Park are long overdue. The sidewalks along the harbor side are not connected to the park in appropriate ADA walkways. The limited physical abilities of Reach ·s clients require pathways that will allow" heelchairs to enter and enjoy the park. The overall drainage and layout of the park needs adjustment and redesign. I was part of the original team that worked to create the park in the late 70's. This park needs a facelift and redesign that was never really profes~ionally designed upon donation of existing lands. Jn my op ion ion an overall usage plan needs to be a~dressed for the entire area. Tlingit Park lies in a critical and significant location for tourism, an ancient Chi lkoot Native graveyard, and community center for events and activities i.e. 4th of July. Better usage of this limited space and consideratio" for all those that benefit from a waterfront DO\vntO\' n Park needs LO be seriously studied. This would also include a new improved pavilion and integration with the existing playground. My opinions stem from a background in landscape design therefore I am not a fan of band-aide corrections and additions. I am in speak\ng out to address the needs for the individuals Reach serves. But also just as much to improve the enjoyment of the park for all in Haines. Thank you for your considerations in support of this request, Haines Borough . Parks and Recreation Advisory Committee RECORD OF DECISION DATE: October17, 2018 TO: Borough Assembly FROM: Parks and Recreation Advisory Committee (PRAC) ACTION : The Parks and Recreation Advisory Committee voted to recommend support of the Haines Borough's Land and Water Conservation Fund Grant proposal to rebuild the pavilion in Tlingit Park, i ncorporating Tlingit art in the structure, and to construct ADA-compliant trails that will connect Tlingit Park to Front Street and the new Harbor Park, to the Old Haines Highway, to the playground, and to downtown streets. RATIONALE: The current Tlingit Park pavilion is decaying and is not ADA accessible. The current trails within Tlingit Park and connecting Tlingit Park to the surrounding streets are not ADA compliant. The Borough staff have developed a proposal to collaborate with Chilkoot Indian Association to build ADA-compliant trails and an ADA-compliant pavilion that will incorporate Tlingit art. This cooperative project will greatly improve public enjoyment of Tlingit Park and will enhance walking connectivity of the Haines downtown and waterfront area. BOARD REQUEST: PRAC requests that the Borough Assembly approve submission of the Borough's Land and Water Conservation Foundation grant proposal. 12;' ~' j I tJ _f' 1 di SUBMITTED BY c1_J ~--~~~~~~~~~~~~~~~ Richard Chapell, Chair Parks and Recreation Advisory Committee From: Haines SeniorCenter [[email protected]] Sent: Thursday, October 25, 2018 12:15 PM To: Krista Kielsmeier Subject: Letter Of Support Hello Krista, Below is the Haines Senior Center letter of support. Let me know if you have any questions! Have a wonderful weekend, Caroline Hankins Site Manager Haines Senior Center PO Box 801 Haines, AK 99827 907-766-2383 907-766-3083 fax [email protected] "Dear Jean Ayers, Grants Administrator, The Haines Senior Center fully supports the Tlingit Park Rehabilitation project. Our Senior Center is located right next to the Tlingit Park. Adding an ADA ramp at the south entrance of Tlingit Park across from the harbor, upgrade existing trails in the park to ADA, and build a new, bigger pavilion in the park would make it much more accessible to our wonderful seniors. It would be much easier for us to utilize the park. I 100% believe it would enhance the Haines seniors, and people with disabilities lives for the better! Thank you, Caroline Hankins Site Manager Haines Senior Center PO Box 801 Haines, AK 99827 907-766-2383 907-766-3083 fax [email protected]" 1 Haines Borough TOURISM ADVISORY BOARD RECORD OF DECISION DATE: October 23, 2018 TO: Borough Assembly FROM: Tourism Advisory Board BOARD DECISION: Sean Gaffney of the Tourism Advisory Board moved "to support the trail improvement efforts of CIA and the Borough," and the motion carried unanimously. RATIONALE: The board supports the partnership with CIA and the addition of ADA-accessible trails in Haines.