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Thursday, October 20, 2016 12:00 PM ADMINISTRATION & FINANCE COMMITTEE Thursday, October 20, 2016 12:00 PM PLEASE NOTE CHANGE IN MEETING ROOM LOCATION VTA Conference Room B-106 3331 North First Street San Jose, CA AGENDA CALL TO ORDER 1. ROLL CALL 2. PUBLIC PRESENTATIONS: This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing. 3. ORDERS OF THE DAY CONSENT AGENDA 4. ACTION ITEM - Approve the Regular Meeting Minutes of September 15, 2016. 5. ACTION ITEM -Review and accept the Fiscal Year 2016 Statement of Revenues and Expenses for the period ending June 30, 2016. 3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300 Santa Clara Valley Transportation Authority Administration & Finance Committee October 20, 2016 6. ACTION ITEM -Authorize the General Manager to execute a Dedication Agreement (Agreement) and subsequent real estate documents with the City of Mountain View (City) regarding the dedication of public access and utility easements that will provide better pedestrian, bike and vehicular connections around VTA’s Whisman Light Rail Station in Mountain View. 7. ACTION ITEM -Program $300,000 in 1996 Measure B funds to the Caltrain Los Gatos Creek Bridge project, and authorize the General Manager to enter into funding agreements with Caltrain Joint Powers Board (JPB)to implement this action. 8. ACTION ITEM -Authorize the General Manager to execute an agreement between the Metropolitan Transportation Commission (MTC), Alameda Contra Costa Transit District (AC Transit), and VTA regarding management of the Regional Transit Discount Card (RTC) program. The agreement will go into effect upon execution and be in effect until June 30, 2020. 9. ACTION ITEM -Adopt the amended Conflict of Interest Code for the Santa Clara Valley Transportation Authority (VTA) and its Appendix of Designated Positions and Disclosure Categories and direct the Board Secretary to submit the revised Conflict of Interest Code and the list of designated positions to the Santa Clara County Board of Supervisors for approval. 10. INFORMATION ITEM -Review the Quarterly Purchasing Report for July 1 through September 30, 2016. 11. INFORMATION ITEM -Receive the Monthly Investment Report for August 2016. 12. INFORMATION ITEM -Review the Final Legislative Update Matrix for 2016. REGULAR AGENDA 13. ACTION ITEM -1) Approve the Silicon Valley Radio Interoperability Authority (SV- RIA) Joint Powers Agreement (JPA) and authorize the General Manager to execute the JPA and any other documents necessary to assure VTA’s full entry into the Joint Powers Authority; and 2) Appoint VTA’s two members to the SV-RIA’s Board of Directors. 14. ACTION ITEM -Authorize the General Manager to execute a contract with WACHTER, Inc. in the amount of $3,500,000 for Close Circuit Television (CCTV) repair and maintenance on bus and light rail vehicles. The initial term of contract is for five years with an option to extend the contract on an annual basis for two additional years. The cost of the initial five year term is $2,500,000, plus an optional $500,000 per year for each of the optional one-year periods, for a total of $3,500,000. Page 2 Santa Clara Valley Transportation Authority Administration & Finance Committee October 20, 2016 15. ACTION ITEM -Authorize the General Manager to execute contracts with the following manufacturers to supply proprietary and non-proprietary Light Rail Vehicle (LRV) parts, and to comply with the Original Equipment Manufacturer’s (OEM) recommended mid- life overhaul program: Voith Turbo, Inc. for OEM Gearbox overhaul parts in the amount of $1,954,120; Motion Industries for gearbox overhaul parts manufactured for Voith Gearboxes in the amount of $964,415; Trelleborg Industrial for chevron suspension system springs in the amount of $573,345; Enidine ITT, Inc for suspension parts, shock absorbers and connecting link assemblies in the amount of $543,575; Penn Machine for center and motor truck axle rebuild components in the amount of $2,588,930; Kinkisharyo, Inc. for body and Suspension leveling system components including articulation shock absorber system in the amount of $1,954,005; and Knorr, Inc. for brake assembly parts in the amount of $4,832,190. The aggregate amount for all contracts is $13,410,580. 16. ACTION ITEM -Adopt the Resolution to approve the results of monitoring VTA’s system-wide service standards and policies to ensure that no person is discriminated against because of their race, color, or national origin with regard to the quality of service, routing, or scheduling of transportation services VTA provides. Adopt the Resolution to approve VTA’s Title VI Program. VTA’s Title VI Program is a compilation of documents that is submitted to the Federal Transit Administration (FTA) triennially as evidence of VTA’s compliance with Title VI of the Civil Rights Act of 1964. 17. INFORMATION ITEM -Receive 2016/2017 VTA On-board Survey Questionnaire. 18. INFORMATION ITEM -Receive a status update on the Minority, Women, Disabled Veteran, and LGBT Business Enterprise Program. 19. INFORMATION ITEM -Receive a Small Business Enterprise (SBE) Program status update. 20. INFORMATION ITEM -Receive a status update on Disadvantaged Business Enterprise (DBE) Program. OTHER ITEMS 21. Items of Concern and Referral to Administration. Page 3 Santa Clara Valley Transportation Authority Administration & Finance Committee October 20, 2016 22. Review Committee Work Plan. (Srinath) 23. Committee Staff Report. (Srinath) 24. Chairperson's Report. (Baker) 25. Determine Consent Agenda for the November 3, 2016, Board of Directors Meeting. 26. ANNOUNCEMENTS 27. ADJOURN In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights Act of 1964, VTA will make reasonable arrangements to ensure meaningful access to its meetings for persons who have disabilities and for persons with limited English proficiency who need translation and interpretation services. Individuals requiring ADA accommodations should notify the Board Secretary’s Office at least 48-hours prior to the meeting. Individuals requiring language assistance should notify the Board Secretary’s Office at least 72-hours prior to the meeting. The Board Secretary may be contacted at (408) 321-5680 or [email protected] or (408) 321-2330 (TTY only). VTA’s home page is www.vta.org or visit us on www.facebook.com/scvta. (408) 321-2300: 中文 / Español / 日本語 / 한국어 / tiếng Việt / Tagalog. Disclosure of Campaign Contributions to Board Members (Government Code Section 84308) In accordance with Government Code Section 84308, no VTA Board Member shall accept, solicit, or direct a contribution of more than $250 from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency. Any Board Member who has received a contribution within the preceding 12 months in an amount of more than $250 from a party or from any agent or participant shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision. A party to a proceeding before VTA shall disclose on the record of the proceeding any contribution in an amount of more than $250 made within the preceding 12 months by the party, or his or her agent, to any Board Member. No party, or his or her agent, shall make a contribution of more than $250 to any Board Member during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law. All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Monday, Tuesday, and Wednesday prior to the meeting. This information is available on VTA’s website at http://www.vta.org and also at the meeting. NOTE: THE BOARD OF DIRECTORS MAY ACCEPT, REJECT OR MODIFY ANY ACTION RECOMMENDED ON THIS AGENDA. Page 4 ADMINISTRATION & FINANCE COMMITTEE Thursday, September 15, 2016 MINUTES CALL TO ORDER The Regular Meeting of the Administration and Finance Committee (A&F) was called to order at 12:04 p.m. by Chairperson Baker in Conference Room B-104, VTA River Oaks Campus, 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Cindy Chavez Member Present Perry Woodward Member N/A Howard Miller Alternate Member N/A Raul Peralez Alternate Member N/A Larry Carr Alternate Member Present Dave Cortese Alternate Member N/A Manh Nguyen Vice Chairperson Present Jason Baker Chairperson Present *Alternates do not serve unless participating as a Member. A quorum was present. 2. PUBLIC PRESENTATIONS There were no Public Presentations. 3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA Chairperson Baker noted that a member of the public has requested to speak on Agenda Item #9. Single Bore Tunnel Technical Studies, removed the item from the Consent Agenda and placed the item on the Regular Agenda. 4. Meeting Minutes of August 18, 2016 M/S/C (Nguyen/Carr) to approve the Regular Meeting Minutes of August 18, 2016.
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