BOARD OF DIRECTORS MEETING Wednesday, May 6, 2020 @ 6:30PM Virtual Meeting via Zoom AGENDA
1. Welcome and Call to Order Agenda Page 2. Additional Agenda Items 3. Declaration of Conflicts of Interest 4. Deputations: none 5. Minutes of the Previous Meeting:
a) Board of Directors Annual General Meeting of February 28, 2020 Pg 1-7 b) Board of Directors Special Teleconference of April 22, 2020 Pg 8-9 6. Business Arising: none 7. Review of Committee Minutes: none 8. Correspondence: a) Municipality of Chatham-Kent letter to the Honourable Jeff Yurek, Ministry of the Environment, Conservation and Parks, Re: Resolution to Support Role of Conservation Authorities Pg 10 b) Township of South West Oxford letter to the Honourable Dave MacKenzie, Member of Parliament Re: Commitment to Plant Two Billion Trees Pg 11 c) Message from the Honourable John Yakabuski, Minister of Natural Resources and Forestry Re: Release of Protecting People and Property: Ontario’s Flooding Strategy Pg 12-13 9. Development Applications: (L. Minshall)
a) Staff-approved applications Pg 14-31 b) New Applications Pg 32-37 10. New Business:
a) General Manager’s Report (J. Maxwell) Pg 38-39 b) March 2020 Delegated Duties Summary (J. Maxwell) Pg 40-94 st c) 1 Quarter 2020 Budget Performance Report (A. LeDuc) Pg 95-108 d) April 2020 Flood Event and Watershed Conditions Update (L. Minshall) Pg 109-112 11. Adjournment
PLEASE CALL 519-842-4242 OR 1-888-231-5408 IF YOU CANNOT ATTEND LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS ANNUAL GENERAL MEETING MINUTES February 28, 2020
Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall and D. McLachlan
Regrets: Kristal Chopp and Tom Masschaele
Special Guests: Jeff Helsdon, Rich Cerna, Elizabeth Van Hoorn, Ed Ketchabaw, Alan Dale, Larry Martin and David Mayberry *Ken Hewitt arrived at 1:55pm
WELCOME/CALL TO ORDER
Chair, Michael Columbus, introduced himself and welcomed everyone to the Long Point Region Conservation Authority’s 2020 Annual General Meeting. The meeting was called to order at 1:30 pm Friday, February 28, 2020 in the Tillsonburg Administration Office Boardroom.
DECLARATION OF CONFLICTS OF INTEREST
None
ADDITIONAL AGENDA ITEMS
None
MINUTES OF PREVIOUS MEETINGS
A-32/20 moved: R. Chambers seconded: P. Ypma
THAT the minutes of the Board of Directors Meeting held February 5, 2020 be adopted as circulated. Carried
INTRODUCTION OF THE BOARD OF DIRECTORS
The Board members were asked to rise as their names were called.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 1 CHAIR’S REMARKS
Chair Columbus thanked the municipal partners for their financial support and noted a number of milestones in 2020 including the closing of the lease-to-own agreement with Port Burwell Marina, the hydro and water upgrades occurring at the campground areas and the three current floodplain mapping projects currently underway.
The Chair thanked staff, volunteers, the Vice-Chair and Members for the hard work in 2019 and continued success in 2020.
INTRODUCTION AND GREETINGS FROM SPECIAL GUESTS
The Chair introduced Jeff Helsdon, Constituency Assistant to Toby Barrett, MPP Haldimand-Norfolk; Rick Cerna, Chair, Catfish Creek Conservation Authority; Elizabeth Van Hooren, General Manager, Kettle Creek Conservation Authority; Ed Ketchabaw, Mayor, Municipality of Bayham; Alan Dale, Vice-Chair, Upper Thames Region Conservation Authority; Larry Martin, Mayor, Township of Norwich and Warden, Oxford County; and Dave Beres, Deputy Mayor, Town of Tillsonburg.
AUDIT AND FINANCE COMMITTEE
The Chair called upon Dave Beres, Chair of the Audit and Finance Committee to present the committee report.
After introducing Ashley Didone, Audit Partner of MNP, Chair Beres stated that the Audit and Finance Committee met February 19, 2020 and received and reviewed the financial statements in detail. MNP issued a clean opinion of the Authority’s 2019 financial reports and found that the financial statements fairly presented the Authority’s position.
A–33/20 Moved: V. Donnell seconded: J. Scholten
THAT the minutes of the LPRCA Audit and Finance Committee’s meeting held February 19, 2020 be adopted as circulated. Carried
A–34/20 Moved: J. Scholten seconded: V. Donnell
THAT the LPRCA Board of Directors approves the financial statements for the year ended December 31st, 2019 prepared by MNP, LLP, Chartered Accountants.
Carried
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 2 A–35/20 Moved: V. Donnell seconded: J. Scholten
THAT the LPRCA Board of Directors approves the appointment of MNP, LLP Chartered Accountants as LPRCA’s auditors for the 2020 fiscal period. Carried
2019 COMMITTEE REPORTS
a) 2019 ANNUAL REPORT
The GM presented the 2019 annual report and highlighted the many projects, events and achievements of LPRCA over the past year. Shoreline and riverine mapping data were updated, over 80,000 trees were planted, 14 wetland restoration projects were completed, and staff worked with the watershed municipal emergency management partners through 12 flood events.
The GM thanked staff, the board, municipal partners, and the various community partners for their participation and efforts in helping LPRCA improve the environment for those living within the LPRCA watershed.
b) BACKUS MUSEUM COMMITTEE
Chair Betty Chanyi introduced and thanked the Backus Museum Committee for their work and provided a few highlights of the past year including the new Vic Gibbons Gallery and the “At Home at Backus” exhibit about the Backus family immigrating to Canada. The Summer Theatre – Pirates of Long Point event was well attended and the 2-day War of 1812 is always a visitor-favourite event. The Chair made note of the events of 2020 including the new Summer Theatre – The Witches of Long Point and the return of the Masquerade Ball.
Chair Chanyi thanked the staff and board for their support of the museum and heritage program and invited everyone to attend the many events this summer.
c) LEE BROWN MARSH MANAGEMENT COMMITTEE
Chair Tom Haskett reviewed the activities conducted at the Lee Brown Waterfowl Management Area and of the Lee Brown Marsh Management Committee. The committee is very proud to have taken the lead in managing the invasive plant phragmites that is damaging Ontario’s wetlands and beaches and continues to support the Long Point Phragmites Action Alliance. The controlled waterfowl hunting program went very well and was fully booked in 2019. The winner of the Leighton and Betty Brown Scholarship, Zach Peck, was introduced and congratulated for obtaining summer employment in Manitoba with Delta Waterfowl this summer.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 3 Chair Haskett thanked the committee, the board and staff with special mention to Kim Brown, Lee Brown Marsh Manager.
A-36/20 moved: P. Ypma seconded: R. Chambers
THAT the LPRCA Board of Directors receives the 2019 Annual Report, the Backus Museum Committee and the Lee Brown Marsh Management Committee reports as information. Carried
DEVELOPMENT APPLICATIONS
a) New application
The Planning Department recommended the approval of one application.
A-37/20 moved: P. Ypma seconded: V. Donnell
THAT the LPRCA Board of Directors approves the following Development Application contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),
LPRCA-28/20
B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. Carried
NEW BUSINESS a) VEHICLE TENDERS
As per the approved 2020 budget, one new ½ ton 2WD pick-up truck and one new ½ ton 4x4 pick-up were tendered to replace two fleet trucks. Tender documents were forwarded to ten dealers. Of the five bids received for the 2WD truck, and the 4 bids received for the 4x4 truck, staff recommended the lowest bidders for both tenders.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 4 A-38/20 moved: V. Donnell seconded: P. Ypma
That the LPRCA Board of Directors accepts the tenders submitted by De-Groote Hill for one new 2020 Chevy Silverado 4x2 for $32,418 and Stauffer Motors for one new 2020 Ford F-150 4x4 for $34,928. Carried
b) NOTICE OF FORMAL MOTIONS
A–39/20 moved: R. Chambers seconded: P. Ypma
That the LPRCA Board of Directors authorizes the Chair or Vice-Chair and the General Manager or Manager of Corporate Services to borrow funds as required for the day-to- day operations of the Authority. Carried
A–40/20 moved: R. Geysens seconded: D. Beres
That the LPRCA Board of Directors approves the Chair, Vice-Chair, General Manager and Manager of Corporate Services as designated signing officers for Authority business for the year 2020. Carried
A–41/20 moved: D. Beres seconded: R. Geysens
That the LPRCA Board of Directors authorizes all members appointed to the Lee Brown Committee from the Community at Large be deemed to be Authority members for the purpose of receiving remuneration for their services on the same basis as regular members of the Authority for 2020. Carried
A–42/20 moved: R. Chambers seconded: R. Geysens
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 5 That the LPRCA Board of Directors designates the Authority Chair as the Authority’s representative to Conservation Ontario (CO), with the Vice-Chair designated as alternate, and further that the General Manager be directed to participate on appropriate committees of CO, and be authorized to vote in the absence of the designated representatives. Carried
SERVICE AWARD PRESENTATIONS
The following board member and staff were recognized for reaching service milestones with LPRCA this past year.
John Scholten, Director 5 years Lorrie Minshall, Manager of Watershed Services 5 years Sean Chechalk, Workshop/General Labourer 5 years Judy Maxwell, General Manager 10 years Ben Hodi, Water Resources Analyst and Regulations Officer 10 years Craig Jacques, Water Resources Specialist 10 years Darell Rohrer, Workshop/General Labourer 10 years Kim Brown, Lee Brown Marsh Manager 30 years
STEWARDSHIP AWARD PRESENTATION
LPRCA encourages everyone to help enhance and protect the watershed and supports private land stewardship. The Conservation Stewardship award was created to recognize those individuals who have acted to enhance and protect the watershed as well as their own properties. The third annual LPRCA Conservation Stewardship Award, presented by Vice-Chair John Scholten, was awarded to Stephen and Katie Hotchkiss for their commitment to positive environmental actions contributing to a more sustainable and healthier watershed.
The Hotchkisses have partnered with LPRCA and the Alternative Land Use Services (ALUS) Elgin to establish more than 40 acres of habitat; they have created four wetlands, 20 acres of forest, and more than 16 acres of pollinator habitat. They regularly share their time and insight with others in the community and have participated in events such as the ALUS Elgin Pollinator Awareness Workshop, ALUS Elgin Planting Days, ALUS Seed Sourcing Workshop and ALUS Elgin Annual Environmental Stewardship Tour.
Mr. and Mrs. Hotchkiss felt honoured to receive this award and to be part of the community as the Carolinian Zone is very unique and important to them. They also felt the need to set an example for other businesses and showcase that it is possible to provide an environmentally beneficial pathway towards a sustainable and economically positive business model.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 6 KEYNOTE PRESENTATION
Dr. Frank Seglenieks, Water Resources Engineer, National Hydrological Service of Canada within Environment and Climate Change Canada was introduced by Chair Columbus. Dr. Seglenieks works out of Burlington, Ontario, pursuing his research interests in hydrological modelling and historical water level data of the Great Lakes. He was also the coordinator of the University of Waterloo Weather Station, a role he continues now on a volunteer basis
Lake Erie Water Levels: Where are they now and where are they going in the future, a look into the status of the lake whose shore we call home.
In his presentation, Dr. Seglenieks pointed out the various factors required to keep the lake level in balance; the inflows versus the outflows. There is no actual control of inflows and outflows on Lake Erie, and the persistent wet weather conditions across the Great Lakes basin has been the major contributing factor to the continuous high Lake Erie water levels since 2017.
The future of Lake Erie water level depends primarily on the amount of water going into the system. Outflows from all the Great Lakes are at or near record highs and are predicted to remain so for several months. Based on his modelling and research, Dr. Seglenieks said the great lakes have tended to lock into patterns that last between 10 to 15 years of either very low water levels or very high waters levels. We are currently at three years of record highs but it cannot be assumed that the record highs will continue for the next several years. For instance, if there are average weather conditions for the next several months, the models predict that the Lake Erie water level will reach record highs in the next couple of months but the summer months would be lower than 2019.
In conclusion, Dr. Seglenieks said that regulation has a limited role. Nature will do what it wants and we have to adapt through resilient measures for both flooding and drought.
The Chair thanked Dr. Seglenieks for his presentation and then adjourned the meeting at 3:05pm.
______Michael Columbus Dana McLachlan Chair Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 7 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS SPECIAL MEETING VIA TELECONFERENCE - MINUTES of April 22, 2020
Members in attendance: Dave Beres, Kristal Chopp*, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson and John Scholten Staff in attendance: J. Maxwell, A. LeDuc and D. McLachlan Regrets: Robert Chambers and Peter Ypma *K. Chopp joined the meeting at 2:05pm The meeting was called to order at 2:00 pm Wednesday, April 22, 2020 via conference call.
DECLARATION OF CONFLICTS OF INTEREST
None
NEW BUSINESS
a) LPRCA ADMINISTRATIVE BY-LAW AMENDMENT
The purpose of the amendment is to permit electronic meetings during any period where an emergency has been declared.
Jeff Yurek, Minister of the Environment, Conservation and Parks, forwarded a directive to the 36 Conservation Authorities on March 26 outlining the necessary steps required to enable the electronic meetings.
The regular Board of Directors meeting on May 6, 2020 at 6:30 pm will be held via Zoom.
MOTION A-43/20 moved: D. Beres seconded: V. Donnell
THAT the LPRCA Board of Directors repeals the LPRCA Administrative By-Law (Resolution A-50/19) adopted April 3, 2019;
And
THAT the LPRCA Board of Directors adopts the LPRCA Administrative By-Law as presented. CARRIED
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 8 Board Member Chopp expressed that during times like this it is even more important that all organizations work together to ensure economic recovery.
The Chair asked for a brief update on operations and measures taken during this pandemic. Staff noted that there has been a review of operations and there has been mitigating steps taken and a financial update for the 1st quarter will be presented at the May board meeting with a projection.
The Chair adjourned the meeting at 2:20 pm.
Michael Columbus Dana McLachlan Chair Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma
Agenda Page 9 Agenda Page 10 Agenda Page 11 To: CAOs From: Kim Gavine Re: Letter from Minister Yakabuski and link to report
From: MIN Feedback (MNRF) [mailto:[email protected]] Sent: March 9, 2020 11:27 AM To: Kim Gavine Subject: Message from the Honourable John Yakabuski, Minister of Natural Resources and Forestry
Ministry of Natural Ministère des Richesses Resources and Forestry naturelles et des Forêts
Office of the Minister Bureau du ministre
Room 6630, Whitney Block Édifice Whitney, bureau 6630 99 Wellesley Street West 99, rue Wellesley Ouest
Toronto ON M7A 1W3 Toronto (Ontario) M7A 1W3 Tel: 416-314-2301 Tél.: 416-314-2301
354-2020-331
Ms. Kim Gavine General Manager Conservation Ontario [email protected]
Dear Ms. Gavine:
I am very pleased to advise you that our government has released Protecting People and Property: Ontario’s Flooding Strategy.
The safety of the public and the protection of our communities is our number one priority. The flooding that impacted extensive areas of the province in the spring of 2019 was a reminder that communities all around Ontario are vulnerable to these frequent, naturally occurring events. We know that we can’t prevent flooding—we can only become more resilient when it occurs.
Ontario’s Flooding Strategy introduces a series of new and enhanced actions that will reduce flood risks and make our province better prepared for flooding events, better equipped to respond to them, and more capable of recovering from them quickly. We have been working across government to strengthen our approach to flooding in the province. This will ensure that our actions are well-coordinated and as effective as possible in protecting people and property.
The Strategy has been developed after public consultations and also draws on the expert advice of Doug McNeil, Ontario’s Special Advisor on Flooding, whose counsel our government sought following the 2019 floods.
Increasing resiliency to flooding is a shared responsibility. All levels of government, Indigenous communities, conservation authorities, landowners, the agricultural community, industry and non-government organizations all have a role to play.
Agenda Page 12
I look forward to continuing to work with you on this vital matter.
Sincerely,
John Yakabuski Minister of Natural Resources and Forestry
Confidentiality Notice: This e-mail contains information intended only for the use of the individual whose e-mail address is identified above. If you have received this e-mail in error, please advise us by responding to it. Please also destroy all copies of this message. Thank you
Agenda Page 13 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: April 16, 2020 File: 3.3.1
To: Chair and Members, LPRCA Board of Directors
From: General Manager, LPRCA
Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)
RECOMMENDATION THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information.
STRATEGIC PLAN Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards
BACKGROUND
Application# LPRCA-3/20 Concession 14, Lot 24, 41 Townline Road, Haldimand - Townsend • The proposed work – to construct a stormwater outlet; • Satisfactory engineered design drawings and report were submitted in support of this application; • The application is within the river or stream valley and it will not negatively affect slope stability; • The application is within the riverine flooding hazard and it will not negatively affect flood flows.
Application# LPRCA-4/20 Plan 206, Lot 33, 33 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 14
Application# LPRCA-5/20 Plan 129, Lot 11-12, 329 Main Street, Oxford - Norwich • The proposed work – demolish the existing 60m2 open deck and reconstruct a 34m2 open deck approximately 80 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.
Application# LPRCA-6/20 Plan 190, Lot 128, 13 Walmsley Street, Norfolk - Charlotteville • The proposed work – to construct a 31 m2 single storey detached garage; • There is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding hazard and this proposal should not negatively affect the control of flooding.
Application# LPRCA-8/20 Plan 251, Lot 36, 121 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair- reposition fallen rock onto the existing structure, place posts adjacent to existing structure and place additional rock/concrete to match adjacent lands to the west; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A-173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-11/20 Concession 9/10, Lot 14, Best Line, Mun. of Bayham Concession 8, Lot 16, Sandytown Road., Mun. of Bayham Concession 1, Lot 14, Lakeshore Line, Mun. of Bayham • The proposed work – the maintenance and repair of public infrastructure; • Remove the existing culvert (2 locations) and replace with a new culvert same size or larger. • Repair eroded area around precast bridge structure; • Satisfactory design details were submitted in support of this application. All work will be carried out as per the OPSS PROV 421 – Pipe Culvert Installation in Open Ditch; • The applications are within the riverine flooding and erosion hazard and it should not negatively affect the control of flooding and erosion.
Application# LPRCA-12/20 Concession 1, Lot 5, 18 Winger Bay Lane, Haldimand - Rainham • The proposed work – shoreline protection repair – replace damaged blocks in the existing vertical block wall and conduct minor site grading; • A satisfactory design sketch was submitted in support of this application; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal will not negatively affect the control of flooding and erosion.
Agenda Page 15
Application# LPRCA-13/20 Plan 206, Lot 48, 11 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place three rows of concrete blocks landward of an existing row of blocks and conduct minor site grading; • A satisfactory site plan and construction details were submitted in support of the application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-14/20 Plan 206, Lot 24, 57 Erie Boulevard, Norfolk – South Walsingham • The proposed work - replace a gabion basket protection structure; • A satisfactory site plan and construction details were submitted in support of the application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-15/20 Concession 1, Lot 24, 82 Evans Point Lane, Haldimand – Rainham • The proposed work - to construct an 8.9 m² non-habitable accessory structure; • The proposed structure is landward of the existing vacation home; • The application is within the Lake Erie shoreline erosion hazard and this proposal will not negatively affect the control of erosion.
Application# LPRCA-16/20 Plan 206, Lot 46, 5 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place three rows of concrete blocks landward of an existing row of blocks and conduct minor site grading; • A satisfactory site plan and construction details were submitted in support of the application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 16
Application# LPRCA-17/20 Concession 1, Lot 45, 396 William Street, Norfolk - Delhi • The proposed work - to replace an existing holding tank in the same location approximately 59 m from a Provincially Significant Wetland; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development. • The application is within regulated allowance of the floodplain of North Creek and the proposal will not negatively affect the control of flooding.
Application# LPRCA-18/20 Plan 1/18R-6016, Lot 13, 522 South Coast Drive, Haldimand – Walpole • The proposed work - to recognize the construction of a 130 m² non-habitable accessory building; • A satisfactory site plan and construction details were submitted in support of the application; • The structure is located landward of the existing vacation home; • The application is within the Lake Erie shoreline erosion hazard and this proposal will not negatively affect the control of erosion.
Application# LPRCA-19/20 Plan 436, Lot 551, 29 Rogers Avenue, Norfolk – South Walsingham • The proposed work – to raise the existing vacation home onto a pier foundation; • The top of foundation is at or exceeds the elevation of the Shoreline Flooding Hazard - 176.5m GSC (CGVD28); • Satisfactory construction details and a site plan were submitted in support of this application; • The application is within the Lake Erie shoreline flooding hazard and this proposal should not negatively affect the control of flooding
Application# LPRCA-20/20 Plan 546, Lot 29, 385 Cedar Drive, Norfolk - Charlotteville • The proposed work – enlarge an existing 8m X 6m steel sheet pile boatwell within the existing boathouse by 2.4 m; • A satisfactory design sketch was submitted in support of this application; • The application is within the Lake Erie flooding and this proposal will not negatively affect the control of flooding.
Agenda Page 17
Application# LPRCA-21/20 Concession 11, Lot 12, 2691 Nixon Road, Norfolk - Windham • The proposed work - to construct an 83 m² non-habitable accessory structure approximately 90 m from a Provincially significant wetland; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.
Application# LPRCA-22/20 Plan 207, Lots 18-19, 34 Grand Street, Norfolk – Port Dover • The proposed work – to repair the existing steel sheet pile shoreline protection structure with the installation of a new steel sheet pile structure immediately in front of the existing structure; • There will be no adverse impacts on the natural shoreline processes; • The application is an alteration to a watercourse and it should not negatively affect the watercourse.
Application# LPRCA-23/20 Concession 1, Lot 12, 1082 Lakeshore Road, Haldimand - Rainham • The proposed work – maintenance repair/upgrade to an existing shoreline protection structure; • The existing rock rubble will be replaced with a concrete block shoreline protection structure; • The replacement structure will tie into a rock rubble structure on the municipal road allowance to the east and will tie into shoreline (wing wall) on the subject property approximately 18m from the neighbour; • Satisfactory design drawings were submitted in support of this application; • The proposed shoreline structure is protecting existing development and is in accordance with recommendations of the Shoreline Management Plan; • The application is within the Lake Erie shoreline flooding and erosion hazards and this proposal should not negatively affect eh control of flooding and erosion.
Application# LPRCA-24/20 Concession 1, Lot 14, 16 Erie View Lane, Haldimand - Walpole • The proposed work – maintenance repair/upgrade to an existing shoreline protection structure; • The existing gabion basket/rubble rock structure will be replaced with a concrete block shoreline protection structure; • The replacement structure will fill the gap between the similar structures to the east and west; • Satisfactory design drawings were submitted in support of this application; • The proposed shoreline protection structure is protecting existing development and is in accordance with recommendations of the Shoreline Management Plan;
Agenda Page 18
• The application is within the Lake Erie shoreline flooding and erosion hazards and this proposal should not negatively affect the control of flooding and erosion.
Application# LPRCA-25/20 Plan 436, Lot 28, 37 Woodstock Avenue, Norfolk – South Walsingham • The proposed work – to construct an armour stone revetment shoreline protection structure in front of an existing steel sheet pile shoreline protection structure; • A satisfactory design sketch was submitted in support of this application; • The application is within the Lake Erie shoreline flood and erosion hazard and this proposal should not negatively affect the control of flooding and erosion.
Application# LPRCA-26/20 Concession 1, Lot 16, 1485 Lakeshore Road, Haldimand - Rainham • The proposed work – to raise a vacation home and install a crawl space foundation; • A satisfactory engineered design was submitted in support of this application; • The structure has been designed to withstand potential hydrostatic/dynamic pressures; • The structure has been flood proofed with the top of foundation above the Shoreline Flooding Hazard; • Electrical, mechanical and heating services are located above the Shoreline Flooding Hazard; • The proposed development is in accordance with the recommendations of the Shoreline Management Plan; • The application is within the Lake Erie shoreline flooding hazard allowance and erosion hazard and this proposal should not negatively affect the control of flooding and erosion.
Application# LPRCA-27/20 Concession 5, Lot 7, 529 Charlotteville Road 5, Norfolk - Simcoe • The proposed work - to repair an existing foundation approximately 100 m from a Provincially Significant Wetland; • Satisfactory construction details were submitted in support of this application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.
Application# LPRCA-29/20 Concession 12, Lot 24, Forestry Farm Road, Norfolk – North Walsingham • The proposed work – bridge rehabilitation including concrete repair and addition of rip rap; • No in-water work is required; • There are no adverse hydraulic or fluvial impacts on the watercourse; • The application within the riverine flooding and erosion hazard and it will not negatively affect flood flows or erosion.
Agenda Page 19
Application# LPRCA-30/20 Plan 226, Lot 11, 4 Old Hill Road, Norfolk – Charlotteville • The proposed work - to replace an existing vacation home with a 136 m² vacation home, install a septic system and the associated grading; • The proposed structure is floodproofed to the elevation of the 100 year flood; • This application is located in an area with potentially unstable soils. A satisfactory geotechnical report was submitted and the recommendations are reflected in the foundation design; • A satisfactory site plan, grading plan and construction details were submitted in support of the application; • As per the July 5, 2017 Board Resolution# A-178/17, the requirement for safe access is deemed to be satisfied by the Norfolk County Safety Strategy for Long Point and Turkey Point; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Application# LPRCA-31/20 Concession 4 NTR, Part Lot 1-2, 107 Highway 19, Norfolk - Middleton • The proposed work –to construct a 11m2 addition on a pier foundation; • The proposed development is setback from the top of slope and is located in area where there is no impact on existing and future slope stability; • The application is within the riverine valley system and it will not negatively affect slope stability.
Application# LPRCA-32/20 Concession 1, Lot 19, 544 New Lakeshore Road, Norfolk - Woodhouse • The proposed work – upgrade/extend an existing concrete block shoreline protection structure; • The proposed concrete block shoreline protection structure will tie into an existing concrete block structure to the west and end to the east on the subject property approximately 70 m from the neighbour; • Satisfactory drawings were submitted in support of this application; • The proposed shoreline structure is protecting existing development and is in accordance with the recommendations of the Shoreline Management Plan; • The application is within the Lake Erie shoreline flooding and erosion hazards and this proposal should not negatively affect the control of flooding and erosion.
Application# LPRCA-33/20 Plan 546, Part Lot 1, 236 Ordnance Avenue, Norfolk - Charlotteville • The proposed work – recognize the construction of a 74 m2 at grade open deck addition onto the existing deck; • Satisfactory engineered design drawings were submitted in support of this application; • There is no opportunity for conversion into habitable space in the future;
Agenda Page 20
• The application is within the Lake Erie shoreline flooding hazard and the proposal should not negatively affect the control of flooding.
Application# LPRCA-34/20 Concession 14, Part Lot 24, 60 Scott Street, Norfolk - Windham • The proposed work – to install an 852 metre gas pipeline using a directional drill method; • A satisfactory design drawing was submitted in support of this application; • A satisfactory emergency response plan was submitted in support of this application; • The application is within the riverine flooding and erosion hazard and this proposal will not negatively affect the control of flooding and erosion.
Application# LPRCA-35/20 Plan 16B, Blk D,F,H, Con A Pt Lot 16-17, Norfolk – Port Rowan • The proposed work – to install an 86 metre gas pipeline using a directional drill method; • A satisfactory design drawing was submitted in support of this application; • A satisfactory emergency response plan was submitted in support of this application; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal will not negatively affect the control of flooding and erosion.
Application# LPRCA- 36/20 Plan 347, Lot 4, 10 Head Street, Charlotteville - Norfolk • The proposed work – to raise an existing non-habitable accessory structure; • There is no opportunity for conversion into habitable space, • The proposed development is within the flood hazard of Lake Erie and the proposed development will not negatively impact the control of flooding, • The proposed development is approximately 8 meters from a Provincially Significant Wetland and the hydrologic function of the wetland will not be negatively impacted by this development.
Application# LPRCA- 37/20 Plan 251, Lot 130 309 Hastings Drive, Norfolk – South Walsingham • The proposed work - shoreline protection repair – replace existing cedar posts and add concrete rubble; • A satisfactory site plan and construction details was submitted in support of the application • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 21
Application# LPRCA-38/20 Concession 3, Part Lot 2, 1785 Norfolk County Road 19 West, Norfolk - Windham • The proposed work – to construct an in-ground pool and a 49m2 non-habitable accessory building; • The proposed development is located approximately 64 metres from a Provincially Significant Wetland and the hydrologic function of the wetland will not be negatively impacted by this development.
Application# LPRCA-39/20 Plan 500, Lot 698, 65 Victoria Street, Oxford - Tillsonburg • The proposed work - to construct a 44.5 m² non-habitable accessory building; • The proposed structure is sufficiently setback from the top of slope; • A satisfactory site plan and construction details were submitted in support of this application • The application is within the erosion hazard allowance associated with an apparent valley system and will not negatively affect slope stability.
Application# LPRCA-40/20 Plan 12RP11R1623, Lot 10, 30 Brock Street East, Elgin - Bayham • The proposed work - to construct a 40 m² minor addition and a 97 m² attached garage; • A satisfactory site plan and construction details were submitted in support of the application; • All development is located landward of the existing structure. • The application is within the erosion hazard allowance associated with the Lake Erie Shoreline and will not negatively affect slope stability.
Application# LPRCA-41/20 Plan 206, Lot 38/39, 29 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 22
Application# LPRCA-42/20 Plan 206, Lot 35, 35 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-43/20 Concession 3, Lot 27, Light Line, Bayham – Elgin • The proposed work – to install a gas line using a directional drill method, the temporary entry and exit sites for the drilling equipment will be located 25 and 35 meters, respectively, from the watercourse; • A design drawing was submitted as part of the application; • A contingency plan was submitted as part of the application; • The application is within the regulation limit associated with South Otter Creek and the control of flooding and erosion should not be affected by the proposed development; • The proposed entry and exit sites are located within approximately 5 metres from a Provincially Significant Wetland, and based on the temporary nature of the development the proposed work will not negatively impact the hydrology of the wetland.
Application# LPRCA-44/20 Plan 19B, Lot 5, 174 Mechanic Street, Norfolk - Waterford • The proposed work – to construct a 137m2 single-family dwelling and the associated grading; • A satisfactory site plan and construction details were submitted as part of the application; • The proposed development is located approximately 105 meters from a Provincially Significantly Wetland and the proposed development will not negatively impact the hydrology of the wetland.
Application# LPRCA-45/20 Plan 19B, Lot 5, 176 Mechanic Street, Norfolk - Waterford • The proposed work – to construct a 137m2 single-family dwelling and the associated grading; • A satisfactory site plan and construction details were submitted as part of the application; • The proposed development is located approximately 101 meters from a Provincially Significantly Wetland and the proposed development will not negatively impact the hydrology of the wetland.
Agenda Page 23
Application# LPRCA-46/20 Plan 120, Lot 34 & 35, 2011 Maple Blvd., Norfolk – Port Dover • The proposed work – to construct a 7 m2 open carport; • Satisfactory drawings were submitted in support of this application; • The proposed structure is no closer to the lake than the existing structures and a maintenance access setback has been retained; • The application is within the Lake Erie shoreline erosion hazard and this proposal should not negatively affect slope stability or negatively affect the control of erosion.
Application# LPRCA-47/20 Concession 13, Lot 21, Between 945 & 980 Fertilizer Road, Norfolk - Windham • The proposed work - to abandon, replace and relocate approximately 94 m of steel gas main using a horizontal directional drill method; • A satisfactory site plan and construction details were submitted in support of this application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.
Application# LPRCA-48/20 – PERMIT RENEWAL Concession 1 Lot 2, 123 Lakeshore Road, Haldimand - Rainham • The proposed work – Permit Renewal LPRCA-15/18 - to demolish a single storey residence and reconstruct an approximate 176.5 m2 two storey seasonal residence; • There are no modifications proposed from the original submission/approved permit; • The application is within the Lake Erie shoreline erosion hazard allowance and this proposal should not negatively affect the control of erosion.
Application# LPRCA-49/20 Plan M12, Lot 43, 21 Ridge Drive, Oxford - Tillsonburg • The proposed work – to demolish a 17 m2 open deck and construct a 37 m2 covered open deck, associated with the existing single-family dwelling; • The structure is setback from the top of slope and there is no requirement for bank stabilization work; • The risk of creating new or aggravating the riverine hazards as a result of the development is negligible; • The application is within the riverine valley and it will not negatively affect slope stability.
Agenda Page 24
Application# LPRCA-50/20 Plan 436, Lot 540, 7 Rogers Ave, Norfolk – South Walsingham • The proposed work – to construct a 32 m2 open carport; • There is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Application# LPRCA-51/20 Plan 206, Lot, 41, 23 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-52/20 Plan 206, Lot, 40, 25 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-53/20 Plan 206, Lot 34, 37 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 25
Application# LPRCA-54/20 Plan 206, Lot, 33, 39 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-55/20 Plan 206, Lot 32, 41 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-56/20 Plan 206, Lot, 31, 43 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-57/20 Plan 206, Lot 30, 45 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Agenda Page 26
Application# LPRCA-58/20 Plan 206, Lot 28/29, 47/49 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-59/20 Plan 206, Lot 26, 47/49 Erie Boulevard, Norfolk – South Walsingham • The proposed work - shoreline protection repair – place stone immediately lake ward of an existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • This proposal is not in accordance with the currently approved Shoreline Management Plan. However, as per the July 5, 2017 Board Resolution #A- 173/17, the emergency repair of existing shoreline protection and the extension of shoreline protection to fill gaps between protected lots are supported.
Application# LPRCA-60/20 Concession 8, Lot 5, 1576 Windham Centre Road, Norfolk - Windham • The proposed work - to construct a 89 m² single family dwelling, construct a 46 m² two story non-habitable structure, construct an 84 m² non-habitable accessory structure, place a 22 m² shipping container and install a septic system approximately 30 m from a Provincially Significant Wetland. • A satisfactory site plan and construction details were submitted in support of this application; • All development will take place within a building envelope delineated by LPRCA staff; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.
Application# LPRCA-61/20 Plan 436, Lot 314, 77 Beach Avenue, Norfolk – South Walsingham • The proposed work - to construct an 11 m² minor addition; • All development is located landward of the existing structure; • The addition will match the existing first floor elevation; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Agenda Page 27
Application# LPRCA-62/20 Concession 1, Lot 16, 28 Wilcox Drive, Haldimand – Walpole • The proposed work - to install a natural gas to a residential dwelling through a directional drill; • All development will take place landward of the existing dwelling; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within the Lake Erie shoreline erosion hazard and this proposal will not negatively affect slope stability.
Application# LPRCA-68/20 Concession 1, Lot 19, 1836 Lakeshore Road, Haldimand - Rainham • The proposed work – to repair the existing septic system with the replacement of the septic tile bed; • The replacement septic tile bed will be in the same location with a smaller footprint/further landward from the lake; • The septic bed will be effective when the water table reflects the maximum monthly Lake Erie water level; • The application is within Lake Erie shoreline flood hazard and this proposal should not negatively affect the control of folding.
Application# LPRCA-69/20 Concession 1, Lot 10, Nelson Street, Norfolk – Port Dover • The proposed work – to reconstruct Nelson Street West which will include improved drainage and outlet; • Satisfactory engineered design drawings were submitted in support of this application; • The proposed work will not impact upstream/downstream flooding and erosion; • The application is within the riverine flooding and erosion hazard and it will not negatively impact flood flows and erosion.
Application# LPRCA-71/20 Concession 12, Lots 4-6, John Pound Road, Oxford - Tillsonburg • The proposed work – to replace the storm sewer within the road allowance of John Pound Road, divert water to an existing culvert and repair a wash-out area; • Satisfactory engineered drawings were submitted in support of this application; • The risk of aggravating erosion hazards is minimized through design and final geotechnical inspection; • The application is within the riverine valley hazard associated with Big Otter Creek and this proposal will not negatively affect slope stability and the control of flooding and erosion.
Agenda Page 28
Application# LPRCA-72/20 Concession 3 & 4, Lot 18, Lynn Valley Road, Norfolk - Woodhouse • The proposed work – remove a fallen tree at culvert inlet and concrete repairs at the culvert inlet and outlet; • Satisfactory engineered design and drawings were submitted in support in this application; • The awarded contractor will submit an Environmental Mitigation Plan for LPRCA review and approval; • The application is within the riverine valley hazard associated with Black Creek and this proposal will not negatively impact the control of flooding and erosion.
Application# LPRCA-73/20 Concession 1 & 2, Lots 23 & 24, Windham Road 2, Norfolk - Windham • The proposed work – minor concrete repair through the culvert barrel and the placement of rip rap/river stone for slope protection; • Satisfactory engineered design and drawings were submitted in support in this application; • The awarded contractor will submit an Environmental Mitigation Plan for LPRCA review and approval; • The application is within the riverine valley hazard associated with Big Otter Creek and this proposal will not negatively impact the control of flooding and erosion.
Application# LPRCA-74/20 Concession A & B, Lot 14, Dedrick Road, Norfolk – South Walsingham • The proposed work – minor concrete repair through the culvert barrel and the placement of rip rap/river stone for slope protection; • Satisfactory engineered design and drawings were submitted in support in this application; • The awarded contractor will submit an Environmental Mitigation Plan for LPRCA review and approval; • The application is within the riverine valley hazard associated with Dedrick Creek and this proposal will not negatively impact the control of flooding and erosion.
Application# LPRCA-75/20 Concession 3 & 4, Lot 2, Norfolk County Road 19 East, Norfolk – Townsend • The proposed work – removal of built-up debris at culvert inlet; • Satisfactory engineered design and drawings were submitted in support in this application; • The awarded contractor will submit an Environmental Mitigation Plan for LPRCA review and approval; • The application is within the riverine valley hazard associated with Nanticoke Creek and this proposal will not negatively impact the control of flooding and erosion.
Agenda Page 29 BUDGET IMPLICATION
N/A
Prepared by: Approved and submitted by:
Bonnie Bravener Judy Maxwell, CPA, CGA Resource Technician General Manager
Agenda Page 30 Summary Map
Agenda Page 31 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: May 6, 2020 File: 3.3.1
To: Chair and Members, LPRCA Board of Directors
From: General Manager, LPRCA
Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)
RECOMMENDATION
THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),
LPRCA-65/20 LPRCA-82/20 LPRCA-87/20 LPRCA-70/20 LPRCA-83/20 LPRCA-88/20 LPRCA-77/20 LPRCA-84/20 LPRCA-81/20 LPRCA-85/20
B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations.
STRATEGIC PLAN Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards
BACKGROUND
Application# LPRCA-65/20 Concession 1, Lot 14, 1280 Lakeshore Road, Haldimand – Rainham • To recognize the repair of approximately 15 meters of shoreline protection; • A satisfactory site plan and construction details were submitted in support of this application, and • The application is within the Lake Erie shoreline flooding and erosion hazard and the work will not negatively affect flood flows or erosion of the shoreline.
Agenda Page 32
Application# LPRCA-70/20 Plan 357, Lots 1-4, 396 Cedar Street, Norfolk - Simcoe • The proposed work – to replace the existing CSP culvert with a new pre-cast concrete box culvert which will include new barriers, retaining walls and the associated road work; • Satisfactory engineered design and drawings were submitted in support of this application, • The awarded contractor will submit an Environmental Mitigation Plan for LPRCA review and approval, and • The application is within the riverine valley hazard associated with Kent Creek and this proposal will not negatively impact the control of flooding and erosion.
Application # LPRCA-77/20 Plan 429, Lot 52, 38 Pickerel Road, Norfolk – South Walsingham • The proposed work – to construct a 475m2 vacation home, garage, boathouse, septic system and the associated grading; • A satisfactory site plan and construction details were submitted in support of this application, • The application is located adjacent to a Provincially Significant Wetland and the hydrologic function of the wetland should not be negatively impacted by this development, • As per the July 5, 2017 Board Resolution# A-178/17, the requirement for safe access is deemed to be satisfied by the Norfolk County Safety Strategy for Long Point and Turkey Point, and • The application was previously approved by LPRCA in 2018.
Application # LPRCA-81/20 Plan 190, Lot 192, 1 Pellum Street, Norfolk – Charlotteville • The proposed work – to replace an existing vacation home with a 261 m² two storey vacation home and attached garage, install a septic system and the associated grading; • A satisfactory site plan and construction details were submitted in support of this application; • The proposed structure is floodproofed to the 100 year flood elevation; • As per the July 5, 2017 Board Resolution# A-178/17, the requirement for safe access is deemed to be satisfied by the Norfolk County Safety Strategy for Long Point and Turkey Point, • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Application # LPRCA-82/20 Concession A, Lot 15, 2202 Front Road, Norfolk – Charlotteville • The proposed work – to install a 52 m shoreline protection structure constructed from a combination of sheetpiling and armour stone; • A satisfactory site plan and stamped engineered designs were submitted in
Agenda Page 33
support of this application; • The proposed shoreline protection is to protect existing development. • The structure is located approximately 150 metres from neighbouring properties and will not have a negative impact on them; • The application is within the Lake Erie shoreline flooding and erosion hazard and the work will not negatively affect the control of flooding and erosion.
Application # LPRCA-83/20 Concession 10, Part Lot 17, 56597 Talbot Line, Elgin - Bayham • The proposed work – Construct a 4064 m2 industrial warehouse; • A satisfactory site plan, grading plan and stormwater management plan was submitted in support of this application, • The proposed development is setback from the top of slope and there are no impacts on the existing and future slope stability, • The risk of creating new Riverine Erosion Hazards or aggravating existing Riverine Erosion Hazards as a result of the development is negligible, and • The application is within the river or stream valley and it will not negatively affect slope stability.
Application # LPRCA-84/20 Concession B, Part Lot 14, Long Point Causeway, Norfolk – South Walsingham • The proposed work – Construct a new bridge to replace the existing bridge crossing over Big Creek; • Satisfactory engineered design and drawings were submitted in support of this application, • A satisfactory Environmental Study Report was submitted in support of this application, • The proposed work will not impact upstream/downstream flooding and erosion; • The application is within the riverine flooding and erosion hazard and is will not negatively impact flood flows and erosion, and • The application is within a wetland. Best management practices and appropriate remedial measures will be undertaken to minimize impacts.
Application# LPRCA-85/20 Concession 9, Lot 5, 384 Concession 9, Haldiamand- Walpole • The proposed work - to construct a 276 m² single family dwelling, install a swimming pool, install a septic system and the associated grading; • All development is setback from the 100 year flood elevation; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within regulated allowance of the floodplain of Sandusk Creek and it will not negatively affect the control of flooding.
Agenda Page 34
Application # LPRCA-87/20 Concession 1, Lot 16, 1500 Lakeshore Road, Haldimand – Rainham • The proposed work – to raise an existing vacation home on a pier foundation; • The structure will be raised above the 100 flood elevation; • The foundation is designed to withstand potential debris and dynamic forces from flooding; • A satisfactory site plan and engineered foundation design was submitted in support of this application, • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Application # LPRCA-88/20 Concession 8, Lot 28, Bayham-Norfolk Boundary Road, Elgin – Bayham • The proposed work – to remove an existing concrete single span bridge over Little Otter Creek and replace with three 3.6 m (12’) diameter corrugated steel culverts; • An engineered design was submitted in support of the application, • The application is an alteration to a watercourse, • A peer review has been completed of the proposal, • The proposal does not the meet relevant LPRCA Policies for the Administration of Ontario Regulation 178/06, specifically, 9.1.2 c) crossing structure avoid the Riverine Erosion Hazard in order to accommodate natural watercourse movement, wherever possible, 9.1.2 f) where unavoidable, intrusions on significant natural features or hydrologic or ecological functions are minimized and it can be demonstrated that best management practices including site and infrastructure design and appropriate remedial measures will adequately restore and enhance features and functions. 9.1.2 h) maintenance requirements are minimized. • Culverts are at risk for debris jams that reduce the crossing conveyance and therefore requiring regular maintenance to maintain conveyance. The uncertainty of the culvert lifespans could lead to the lifecycle and replacement costs being higher for culverts than bridges. LPRCA staff have advised municipal staff to consider alternative approaches; however, they wish to continue with this project, and • Notwithstanding the proposal failing to meeting above sections of policy, impacts to flooding and erosion will be limited to the area immediately surrounding the crossing.
Agenda Page 35 BUDGET IMPLICATION: N/A
Prepared by: Approved and submitted by:
Chris Boothe Judy Maxwell, CPA, CGA Resource Planning Technician General Manager
Agenda Page 36 Summary Map
Agenda Page 37
LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: April 28, 2020 File: 1.1.2
To: Chair and Members, LPRCA Board of Directors
From: General Manager, LPRCA
Re: GM’s REPORT – March & April 2020
RECOMMENDATION
That the LPRCA Board of Directors receives the General Manager’s Report for March and April 2020 as information.
STRATEGIC GOAL
Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence
BACKGROUND
The past 2 months have been challenging with the evolving situation regarding the COVID-19. We continue to monitor the information provided by our local health units, the Government of Ontario and the Government of Canada to ensure the health and safety of our employees. Currently all LPRCA property and buildings are closed for public use.
Difficult decisions had to be made to reduce our staff levels and defer hiring seasonal staff. We have staff working from home, at the administrative office and at the workshop. Measures have been put in place to ensure that the workplaces are safe for staff. The joint health and safety committee are holding weekly conference calls to review issues relating to COVID-19.
The scheduled opening of the campgrounds of May 1st has been delayed. Staff are working on contingency plans to cover varying scenarios to evaluate the feasibility of operating the campgrounds on a shortened timeline. Online reservations for overnight camping have been suspended and refunds started in April. In March we did confirm the staff for the parks excluding the students and they are on hold until we have an opening date. We have interest for 22 new seasonal campsites.
We are offering the tree planting program, however, due to the availability of stock we will be at 60% of the original plan.
The Flood Forecast and Warning duties are continuing with the duty officers working from home. There was a significant flood event on Monday April 14th.
The Riverine Flood Hazard Mapping project and the Lake Erie Shoreline Mapping project in Norfolk County have been completed as of March 31, 2020. Presentations from the consultations will be arranged for a Board Meeting at a later date. Agenda Page 38
It was confirmed that WECI funding is available this year and we submitted applications for the two Dam Safety Reviews (Deer Creek and Norwich Dams) and the Deer Creek Wing Walls and Control Chamber Repairs.
Planning staff are working from home and continue to receive and process permits. In 2020, there were 84 permit applications received. In April, there were 17 applications received. There have been 34 Planning Act applications reviewed and the comments provided in 2020.
Forestry staff has completed marking three forest tracts and are preparing tender documents. Field work is being completed for prescriptions that will be completed for the 2021 operating plan.
The workshop staff has been maintaining equipment and vehicles. Spring cleanup in the campgrounds is ongoing in preparation of grass cutting. We have increased security patrols for the campgrounds and other Conservation Areas and focusing on known areas for visitors.
Accounting and administrative staff have been working from home and rotating into the office to ensure the finance and accounting functions are completed.
We have been able to continue operations with modifications as we navigate the pandemic and workplace safety is paramount during this time as we contribute to limiting the spread of COVID
Prepared and submitted by:
Judy Maxwell CPA, CGA General Manager
Agenda Page 39 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: April 27, 2020 File: 1.1.2 To: Chair and Members, LPRCA Board of Directors From: Judy Maxwell, General Manager Re: March 2020 Delegated Duties Summary
RECOMMENDATION
THAT the LPRCA Board of Directors receives the Delegated Duties Summary report of the executed items effective April 1, 2020 as information.
STRATEGIC PLAN
Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence
BACKGROUND
On March 20, 2020, the LPRCA Board of Directors delegated the following four responsibilities to the General Manager.
1. Approval of procurement activities that have already been approved in the budget which quotes are within the budgeted amount (attachment 1) 2. Approval of planning applications that staff is recommending for approval (attachment 2) 3. Approval of forestry prescriptions (attachment 3) 4. Approval of forestry tender (attachment 4)
BUDGET IMPLICATIONS
The procurement items are within the 2020 budgeted amounts; the planning applications incur no budget implications; the forestry prescriptions are completed by staff and are part of the forestry operations; and, the forestry tender is within the expected bid range.
Prepared by and submitted by:
______Judy Maxwell, CPA, CGA General Manager/Secretary Treasurer
Agenda Page 40 Attachment 1
PROCUREMENT
ITEM #1
Re: 2020 Motor Pool Purchase – Lawn Tractor
Background
As part of the 2020 Capital Budget the 2007 lawn mower in operation at Backus Conservation Area is set for replacement with a new front-mount diesel lawn mower.
The 2020 Budget was set at $15,000.00.
Tender Results
The tender for the diesel lawn mower was posted on the LPRCA website and sent out to seven vendors. The tender closed on Monday March 23rd, 2020 at 1:00 pm with five vendors submitting bids. The accepted bids were opened publicly with the following results (all are plus HST):
Price Bidder Model (Excluding HST)
Blue West Equipment Kioti CS2210 $ 12,200.00 Hal-Nor Equipment Kioti CS2210 $ 11,550.00 Farm Power Equipmnt Mahindra eMax 205HST $ 13,050.00 Norfolk Tractor Kubota GR2120-2-54 $ 9,600.00 Premiere Equipment Ltd. John Deere X758 $ 14,900.00
Comments
All vendor bids/models met or exceeded the required tender specifications. It is recommended the Board award the tender to Norfolk Tractor (Kubota GR2120-2-54) the lowest bidder.
Budget Implication
The total capital budget was $15,000.00 with the difference between the budgeted and actual transferred to internally restricted capital levy reserve as part of the fiscal year- end process.
ITEM #2
Re: 2020 Motor Pool Purchase – Side by Side Utility Vehicles
Background
Agenda Page 41 As part of the 2020 Capital Budget two 2008 pick-up trucks will be eliminated from our tangible capital asset registry and disposed of from the Motor Pool fleet. The two new side by side utility vehicles will be put into operations at Waterford North CA and Deer Creek Conservation Areas.
The 2020 Budget was set at $32,000.00 or $16,000.00 per unit.
Tender Results
The tender for the side by side utility vehicles was posted on the LPRCA website and sent out to eight vendors. The tender closed on Monday March 23rd, 2020 at 1:00 pm with four vendors submitting bids. The accepted bids were opened publicly with the following results (all are plus HST):
Meets/Exceeds Price / Unit Total Price Bidder Model Tender Requirements (Excluding HST) (Excluding HST)
Norfolk Tractor Kubota RTV X900G - Diesel $ 14,500.00 $ 29,000.00 Premiere Equipment Ltd. John Deere XUV865E - Diesel $ 19,600.00 $ 39,200.00 Halnor Equipment Kioti - Mehron 2200 - Diesel $ 13,300.00 $ 26,600.00 Farm Power Equipment Mahindra - Retriever 1000 Diesel $ 20,051.00 $ 40,102.00
Comments
Two of the submitted bids met or exceeded the tender requirements and two did not. Specifically, the two low bid models did not meet the tow capacity, and the low bidder additionally did not meet the winch capacity. In consultation with the Supervisor of the Workshop responsible for the motor pool fleet it is staffs opinion the low bid Kioti – Mehron 2200 submitted by Halnor Equipment will meet the needs of the campgrounds the vehicles will be put into use and within budget. It is recommended the Board award the tender to Halnor Equipment (Kioti – Mehron 2200) the lowest bidder.
Budget Implication
The total capital budget was $32,000.00 with the difference between the budgeted and actual transferred to internally restricted capital levy reserve as part of the fiscal year- end process.
ITEM #3
Re: 2020 Septic Tender
Background
The tender for septic services was posted on the LPRCA website and sent out to four vendors. The tender closed March 20, 2020 and a total of two tenders were received with the following quotes per load by conservation area:
Agenda Page 42 Bayside Septic Conservation Area Bills Septic Ltd. Service 2012 Inc. Haldimand CA $ 199.00 $ 168.41 Norfolk CA $ 144.00 $ 144.47 Waterford North CA $ 199.00 $ 144.47 Backus CA $ 144.00 $ 144.47 Deer Creek CA $ 144.00 $ 144.47
We have used both vendors for septic disposal in the past and are satisfied with their services. It is recommended we award the contracts to the lowest bidder by park:
• Haldimand CA– Bills Septic Ltd. • Norfolk CA- Bayside Septic Services • Waterford North CA– Bills Septic Ltd. • Backus CA- Bayside Septic Services • Deer Creek CA– Bayside Septic Services
Budget Implication
The overall budget for the five locations septic disposal is $93,050.00. The following chart projects the individual campgrounds septic costs based on 2019 volumes:
2019 2019 2020 2020 Conservation Area 2020 Budget Actual Loads Actual $ Rate $ Projection $ Haldimand CA $ 54,000.00 323$ 51,611.56 $ 168.41 $ 54,396.43 Norfolk CA $ 18,500.00 122$ 17,549.11 $ 144.00 $ 17,568.00 Waterford North CA $ 12,000.00 5 $ 505.24 $ 144.47 $ 722.35 Backus CA $ 6,250.00 30 $ 3,750.00 $ 144.00 $ 4,320.00 Deer Creek CA $ 2,300.00 15 $ 2,010.00 $ 144.00 $ 2,160.00 $ 93,050.00 495$ 75,425.91 $ 79,166.78
Based on 2019 volume the costs for septic in 2020 will be approximately 5% higher than the 2019 season.
ITEM #4
Re: Ecological Survey Quotes – 2020 Survey Season (J Maxwell)
Background
On an annual basis, LPRCA conducts ecological inventories on properties where forest management activities will be undertaken. A qualified ecologist is contracted to complete the necessary field work to ensure any protected species or their habitat is not impacted as defined by the Endangered Species Act. Surveys are conducted in the spring, summer and fall to ensure all vegetative communities are sampled. This year a
Agenda Page 43 total of four properties; Harris Floyd Tract (Block #2), Sackrider Tract, Parrott Tract and Nemeth Tract with a total of 285.00 acres/115.33 hectares will be surveyed. The scope of the project will be limited to only those species that are protected by legislation, or species that may potentially be designated under the Act within the next one to two years.
Requests for quotes were prepared and emailed to seven consultants that specialize in Ecological Surveys
Results were as follows:
1) Natural Resource Solutions Inc. $12,900 2) WSP Global Inc. $20,768 3) Beacon Environmental $21,070 4) LGL Limited $27,831 5) Blue Oak Native Landscape $38,900
Budget Implication
The 2020 approved budget included $25,000 for Ecological Surveys.
ITEM #5
Re: 2020 – Restoration Tender
Background
Through LPRCA’s Watershed Services – Healthy Watershed Department, staff undertake a variety of restoration activities including landscape restoration, native groundcover establishment, and tree planting. To help fulfill our goals, we contract out the tree planting activities. The following tenders were received for 2020:
● TRITREE Restoration - $13,692.89 (Tax included) ● Giles Restoration Services Inc. - $15,214.96 (Tax included) ● Kayanase - $32,001.60 (Tax included)
Budget Implication
The tree planting sites covered under this tender are funded by Forests Ontario’s 50 Million Program, the OPG/Forest Corridor Project, ALUS Projects and user pay for the Private Land Tree Planting Program. It is within LPRCA’s budget to plant 24,480 trees.
Agenda Page 44 ITEM #6
Re: Agricultural Land Rental Tender - Backus Heritage CA
Background
The agricultural lands at Backus Heritage Conservation Area are located immediately west of the entrance road leading into the park and north of South Walsingham Concession Road 2. The fields are rented on a three-year term and the last contract was with Juhasz Farms c/o Gary Juhasz, at a rate of $270.75 per acre, per year plus HST.
Tender Results
Request for Tender for the land rental was completed once soil samples were completed which was delayed due to weather conditions and the farmer’s ability to take the crops off. Staff advertised the agricultural lands for rent in mid-March, 2020 and the results of the tendering process are listed below:
1. Brad DeCloet. 229 McDowall Rd W, RR1 Langton ON $275/acre/year + HST
2. Juhasz Farms Ltd. c/o Gary Juhasz 760 Concession 11, RR2 Langton ON $271.25/acre/year + HST
Budget Implication
Revenues derived from land rentals are credited to the Backus Heritage Conservation Area Operations Budget. The contract will be a total of $8,800 plus hst per year for three years.
Agenda Page 45 Attachment 2
PLANNING APPLICATIONS
Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)
Background
Application# LPRCA-63/20 Concession 1, Part Lot 11 &12, Norfolk – Port Dover • The proposed work – to rehabilitate the existing Misner Dam, remove the bridge piers and deck, re-enforce and repair concrete; • Satisfactory construction drawings including a sediment and erosion control plan completed by a Professional Engineer were submitted in support of this application; • The application is an alteration to a watercourse and the proposed work will not negatively affect the watercourse; • The application is located within the riverine flooding hazard associated with the Lynn River and the proposed work will not negatively affect flood flows; and • The application was previously approved by LPRCA in 2018 and no amendments to the original plans are proposed.
Application# LPRCA-64/20 Concession 1, Lot 9, 807 Lakeshore Road, Haldimand – Walpole • The proposed work - to construct a 78 m² vacation home and install a septic system; • A satisfactory site plan and construction details were submitted in support of the application; • The proposed structure is setback from the 100 year flood elevation; and • The application is within the Lake Erie shoreline flooding hazard allowance and this proposal will not negatively affect the control of flooding.
Application# LPRCA-66/20 Concession 1, Lot 24, 341 Bluewater Parkway, Haldimand - Walpole • The proposed work – to demolish the existing 55.7m2 vacation home and construct a 107m2 replacement vacation home; • A satisfactory site plan, construction details and engineered pier foundation design were submitted in support of this application;
Agenda Page 46 • The vacation home is floodproofed to the elevation of the 100-year design flood; and • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.
Budget Implication
N/A
Agenda Page 47 SUMMARY MAP
LPRCA-64/20
The Long Point Region Conservation Authority (LPRCA) assumes no responsibility for the correctness of the information contained in this map nor liability to any user of such information, regardless of the purpose. (2020)
Copyr;ght2020 Long Point Region ConservationAuthor ity
Agenda Page 48 Attachment 3
FORESTRY PRESCRIPTIONS
Re: Forest Management Prescription/Operating Plans
Background
On an annual basis, staff prepares prescriptions/operating plans for each individual tract that will receive some form of silvicultural treatment. The plan outlines current stand conditions, the silvicultural treatment that will be applied and identifies the goals LPRCA aims to achieve.
The Swick King (Block #1) is 100.00 ac/40.47 ha, Devos 94.12 ac/38.91 ha and the Tarcza/Hird/Roberts (Block #2) 43.00 ac/17.40 ha of operable area.
These plans incorporate all collected data from forestry field crews, ecological concerns and past management activities. This plan was prepared in-house by LPRCA forestry staff, and reviewed and approved by an external consultant. Following board approval the forested tracts will be marked and tendered for 2020 revenue.
Budget Implication
All revenues derived from forest management operations are credited to the forestry section of the budget. The overall revenue target for 2020 for forestry is $300,000.
Agenda Page 49 TREE MARKING
PRESCRIPTION / OPERATING PLAN
SWICK KING BLOCK #1 (West)
2020/2021
LONG POINT REGION CONSERVATION AUTHORITY
Agenda Page 50 TREE MARKING PRESCRIPTION / OPERATING PLAN LONG POINT REGION CONSERVATION AUTHORITY
Ownership: Swick King – Block #1 Special Designations: Regionally M.N.R. District: Aylmer M.N.R. Significant Agreement Forest Lot/Concession: Lot 7, Con 5 Total Area: 200.00 Ac. /80.93 Ha. Township: Charlotteville Treatment Area: 100.00/40.47 Ha. County: Norfolk
Stand Access: From the town of Tillsonburg take Hwy #3, south on Hwy #59, proceed through the town of Langton, East on McDowell Road, proceed south on Hwy #16 (Forestry Farm Rd.) to St. John's Rd. Property located on the corner of St. John's Rd and Charlotteville West Quarter Line. Access on Charlotteville West Quarter line. Property gated and marked by LPRCA signage.
Soil Type: Sand
Objectives: Long Term: Un-even aged stand with potential to obtain 95% quality growing stock. Currently 92% within the operating area. Maintain species diversity currently located on all sites within the woodlot. This woodlot will be managed as a sawlog production woodlot, promoting high quality forest products for future consideration by employing good forestry practices, while maintaining all I.R.M. objectives. Exotic/Invasive species control by approved methods, to help protect natural heritage features. Short Term: Reduce basal area on site to ±20.11 m2 /Ha from current 28.11 m2 /Ha. Remove high risk, poor quality and over mature stems from the stand to maintain the health and vigor of the regeneration and residual stems. Single tree selection will be the silvicultural method to obtain these goals. Currently Soft Maple comprises 60% and Red Oak 10%, of the stand. Black Gum, Black Cherry, Black Oak, White Pine, White Oak, Poplar, Tulip, Swamp White Oak, Sassafras, White Elm, Yellow Birch, American Beech, White Birch, and Ash species comprise the remaining 30% of the stand. During prism cruising large amounts of new Gypsy Moth egg masses were noticed on a variety of different tree species throughout the property. Gypsy moth egg masses will be monitored during marking operations. Target all merchantable Ash species for removal. E.A.B. is well established in the stand, and surrounding municipalities. All dead/dying Ash Species, excluding Black Ash will be salvaged. All Black Ash will be retained for protection and flagged in blue flagging tape. In December 2018 the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as Threatened. The loss of Black Ash will remove an important source of wood for commercial and traditional uses such as furniture, flooring, snowshoes and baskets. Target Beech stems infected with Beech Bark Disease. Select crop trees that display genetically superior qualities for seed production and future harvests and Agenda Page 51 mark competitors for removal to promote regeneration efforts.
Stand Information: Species Composition: Ms₆, Or₁, (Bg,Cb,Ob,Pw,Ow,Po,Tu,Osw,Sass,Ew,By,Be,Bw,Ash)₃
Percentage
Soft Maple
Red Oak
Bg,Cb,Ob,Pw,Ow,Po,Tu,Osw,Sass, Ew,By,Be,Bw,Ash
Age Class: Un-even age with pockets of even age. Height (m): 25 Stocking: Over Stocked
Regeneration Notes: Regeneration is light to moderate throughout the entire stand for early and advanced regeneration. Distribution is patchy and quality is fair to good overall.
Early Species Include: Ag,Aw,Or,Sass,Bg,Ms,Be,Tu,Cb,By. Growth is light to moderate and quality is fair to good.
Advanced Species Include: Sass,Ag,Aw,Be,Cb,Bg,Ms,Hbn,Tu,Pw,By. Growth is light to heavy and quality is fair to good.
Stand Quality Notes: 92% A.G.S., 8% U.G.S. Stand has potential to reach 95% quality growing stock, after current operations, if careful logging practices are employed and enforced.
Agenda Page 52 Site and Topography Notes: The Swick King Tract is approximately a 200.00 Acre (80.93 ha) property in Charlotteville Township. Only the 100 Acres (40.47 Ha) section (Block #1) on the west side of the Swick King Tract was surveyed. The northern boundary of the Swick-King Tract runs along St. Johns Road with the Hanson Earl Danylevitch Tract to the north. The easterly boundary borders onto private forested land to the south east and agricultural land to the north east. The west boundary borders the Charlotteville West Quarter line with the Smith Tract to the west. The topography is relatively flat to rolling with small 2-3 rises in elevation. The soil is fresh and is mainly sand throughout the tract. The property lies on the Norfolk Sand Plains and is part of the Big Creek watershed.
Field Notes: Plot Locations:
Plot #1 UTM: X: 547237 y: 4732479 refer to location on map Plot #2 UTM: X: 547343 y: 4732527 refer to location on map Plot #3 UTM: X: 547470 y: 4732596 refer to location on map Plot #4 UTM: X: 547600 y: 4732704 refer to location on map Plot #5 UTM: X: 547691 y: 4732783 refer to location on map Plot #6 UTM: X: 547537 y: 4732983 refer to location on map Plot #7 UTM: X: 547380 y: 4732930 refer to location on map Plot #8 UTM: X: 547463 y: 4732808 refer to location on map Plot #9 UTM: X: 547331 y: 4732738 refer to location on map Plot #10 UTM: X: 547244 y: 4732865 refer to location on map Plot #11 UTM: X: 547133 y: 4732825 refer to location on map Plot #12 UTM: X: 547191 y: 4732708 refer to location on map Plot #13 UTM: X: 547034 y: 4732971 refer to location on map Plot #14 UTM: X: 547201 y: 4733046 refer to location on map Plot #15 UTM: X: 547347 y: 4733123 refer to location on map Plot #16 UTM: X: 547445 y: 4733100 refer to location on map Plot #17 UTM: X: 547155 y: 4732976 refer to location on map Plot #18 UTM: X: 547260 y: 4732661 refer to location on map
Ecological Report and Findings: A private consultant was retained by the Authority in 2019 to conduct field work. Field data collected for the Swick-King (Block #1) Tract is attached and all of the Provincially Rare Vascular Plants and Provincially Rare Vegetation types that were identified will be protected. Two hundred and thirteen (213) vascular plants were recorded, Blue flagging ribbon will be placed on these species and vegetation types and Modified Management will be implemented in these Areas of Concern as recommended in best management guidelines. As of December 2018 the committee on the Status of Endangered Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as threatened. A copy of the ecological inventory has been forwarded to the Ministry of Environment, Conservation and Agenda Page 53 Parks S.A.R. ecologist for consideration and comment, as it relates to management around or in proximity to species of concern.
Actual Basal Area Distribution (M2/Ha) Tree Size Classes (cm) 10 - 24 26 - 36 38 - 48 50 - 60 62+ TOTAL
Actual Ba M2/Ha 4.00 6.56 9.89 5.89 1.78 28.11
Actual Basal Area Distribution 12
10
8
6 Actual Basal Area Distribution
4
2
0 10-24 26-36 38-48 50-60 >62
Basal Area Distribution Chart (Table 6.1.5.) Tree Size (cm) Ideal Prov. Rec. Ba M2/Ha
Pole Wood (10 - 24 cm D.B.H.) 4
Small Sawlog (26 - 36 cm D.B.H.) 5
Medium Sawlog (38 - 48 cm D.B.H.) 5
Large Sawlog (50 - 60 cm D.B.H) 4
X-Large Sawlog (>62 cm D.B.H) 2
TOTAL 20.0
Agenda Page 54 Basal Area Distribution Chart 6
5
4
3 Basal Area Distribution Chart
2
1
0 10-24 26-36 38-48 50-60 >62
Recommended Basal Area to Remove by Size Class Size Class (cm) Current Ba M2/Ha Ideal Prov. Rec. Ba Ba M2/Ha to Remove M2/Ha
10 - 24 4.00 4.00 0.00
26 - 36 6.56 5.00 1.50
38 - 48 9.89 5.00 4.00
50 - 60 5.89 4.00 2.00
>62 1.78 2.00 0.50
TOTAL 28.11 20.00 8.00
Agenda Page 55 Recommended Basal Area to Remove by Size Class 4.5 4 3.5 3 2.5 Recommended Basal Area to 2 Remove by Size Class 1.5 1 0.5 0 10-24 26-36 38-48 50-60 >62
Stand Prescription: Treatment Instructions: Target UGS and poor quality stems for removal. Remove AGS only to reduce Ba to desired level and maintain spacing were necessary. Landings already exist on site from previous forest management operations. Existing skid trails will be utilized for timber extraction and are well established. Where necessary due to the presence of species of concern, skid trails will be re-located to other acceptable locations. Treat all size classes according to the breakdown in the prescription, removing all trees exhibiting signs of infectious diseases/insects. Remove stems in state of decline and/or standing dead merchantable stems where not required for IRM targets. Dead standing stems posing a safety threat to crews will be marked for felling. Mark all merchantable salvageable stems on the ground or tipped. All high risk, large size class stems to be re-assessed by tree markers during marking operations.
This section of woodlot will be managed as a sawlog production woodlot. Certified marking crews will need to evaluate Ba distribution frequently to ensure targets are met. Commercial timber to be marked clearly with three dots at D.B.H. and stump level using orange paint. Mark bumper trees on main skid routes. All measurements to be Ontario Log Rule Form Class ‘79. All non-commercial material to be marked with a slash of orange paint on two sides at D.B.H. as well as ground level. Authority winter work crews have carried out vine control prior to harvest.
Agenda Page 56 I.R.M. Instructions: Maintain species diversity throughout the stand to benefit all forms of fauna during all seasons. Retain recommended number of cavity (10/Ha) and mast (10/Ha) trees of different species to ensure annual mast production, nesting, roosting and escape opportunities. Identify and protect significant wildlife habitat. Mark low areas in a manner that will facilitate easy removal of marked timber to minimize damage. Candidate cavity and mast trees will be identified with either blue flagging ribbon or paint. All stick nests if encountered to be identified with blue flagging ribbon as A.O.C. and appropriate boundaries established for protection. Ensure all habitat guidelines contained within the Endangered Species Act are met or exceeded. Recommendations contained within the new management guidelines for forest birds in Southern Ontario will also be implemented by tree markers. Special Instructions: All machinery to be used in this timber extraction activity will be previously cleaned to help prevent the spread of invasive/exotic non-desirable species. All cutting and skidding crews will be instructed to use the recommended careful logging procedures as per the new Silvicultural Guide to Managing Southern Ontario Forests. Careful logging around advanced growth will be implemented in all areas. All other considerations will be outlined in the standard Long Point Region Conservation Authority “Agreement for the Sale of Standing Timber”. Operations will only be undertaken during dry or frozen ground conditions to minimize impacts on the forest floor. All A.O.C.’s to be marked with blue flagging ribbon or blue paint. Non-Treed wetland areas that are unique to this area will be avoided by all mechanical timber removal equipment. Once timber marking operations are complete, the Ministry of Environment, Conservation and Parks S.A.R. division will be invited to assess the marking plan and provide any further comments prior to tendering the timber sale. If the S.A.R. Biologist is not immediately available the Ministry of Environment, Conservation and Parks - SAR has the option to appoint another qualified Ministry of Environment, Conservation and Parks staff person for site inspections. LPRCA Property Other Uses: The Swick-King (Block #1) tract is one of a vast network of forest tracts owned and managed by L.P.R.C.A. A wide range of permitted land uses are enjoyed by the public during the various seasons. Activities include hunting, nature viewing, and gathering of nuts/seeds/edible mushrooms (with written permission), X-country skiing, and nature trails. In order to eliminate user conflicts during timber harvesting activities, this tract will be posted restricting public use until operations are completed. Follow Up Recommendations: Monitor stand on an annual basis for blow down and signs of further insect/disease presence. Monitor regeneration to determine if desirable species are regenerating. If not, follow up treatments will be required such as manual removal with a brush saw, or approved herbicide application to remove competition or non-desirable species. (Invasive/Exotic Species) All areas of High Conservation Values will be inspected and assessed after commercial timber operations are completed to ensure that there has been no impact to the site. Follow-up inspections will be completed every three years or sooner if required. If necessary, a qualified consultant that manages invasive/exotic species will be contacted for control of these species.
Agenda Page 57 Previous Forest Management Operations: 2020 • Property was cruised to determine basal area and species composition. Stick nests were marked in blue for protection. Area was surveyed for any additional SAR throughout the West block. EAB, Beech Bark Disease and Gypsy Moth are all present on this property. 2019 • Ecological survey was completed on the West block (Block #1) of the property by a private consultant to identify any SAR. 2019 • Boundary was established identifying the two separate blocks. A boundary line was established through the middle of the property in pink flagging tape dividing into two blocks. 2017 • property was cruised for 2017 MFTIP 2013 • R.D.L. Logging and Fuelwood, removed 167 standard cords of Fuelwood. • Craig Gundry removed 2000 F.B.M. of White Pine. • New signage on property. 2012 • Dave Thomson removed 21,846 F.B.M. of White Pine. 2011 • East half of tract was marked for harvest Approx: 100 Ac’s total of 205,709 Board Feet Measure. Tendered out, Porter Lumber was awarded the contract. Pine Plantation was also marked: Red Pine (Sawlogs) 787.48 Cubic Feet (41 Trees), Red Pine (Poles): 817.80 Cubic Feet (31 Trees), White Pine (Sawlogs): 1792.3 Cubic Feet (63 Trees). • West side of Tract was cut for fuelwood for all Authority parks for the summer of 2011. Approx. 400 face cords were removed. 2010 • Tract was cruised for basal area. Boundaries walked and re-flagged. • Savage cut of 7 White Pine was removed by Townsend Lumber. 2006 • This tract was cruised for basal area calculations, and a regeneration survey was conducted. 2004 • A commercial timber harvest of Scot’s pine was carried out on the King tract and Swick tract, producing 10,381.2 ft3. 2003 • A standing timber harvest was carried out on the King tract and the Swick tract, producing 1724 F.B.M. 2002 • A fuelwood harvest was carried out on the King Tract and Swick Tract which produced 26 standard cords of wood. 2001 • A fuelwood harvest was undertaken on the King Tract and Swick Tract this year, producing 320 standard cords of wood. 2000 • Regeneration plot surveys were conducted throughout the entire tract. 1999 • A mixed conifer plantation thinning was undertaken, producing; Red Pine - 1872.1 ft3 White Pine - 339.9 ft3 Scots Pine – 9971.1 ft3 Poplar – 64.3 ft3 • An improvement/fuelwood harvest producing 70 cords of wood was carried out. • A white pine plantation thinning was conducted; which produced 4546 F.B.M. • This took place on both the King Tract and the Swick Tract. 1998 • A commercial timber harvest was carried out on both the King Tract and the Swick Tract, which produced 222,498 F.B.M. • The entire tract was cruised. 1996-1997 • An improvement harvest, tops from commercial harvest, and standing fuelwood harvest was carried out on both the King Tract and the Swick Tract; producing 2049.94 stacked m3 (569.43 stacked cords). 1995-1996 • Regeneration Cut Commercial Timber harvest (sawlog and veneer), over 80 acres which is divided between both the King Tract and the Swick Tract. This harvest produced 249,782 F.B.M. Agenda Page 58 1994 • This entire tract was cruised. 1993 • The road system was completed by filling in the lower areas with sand fill. This was completed over the entire tract. 1987-1988 • A fuelwood cut and tending cut was carried out over the Swick Tract, producing 12.6 cords. • A commercial poplar harvest was carried out the same year, which produced 206.6m3. 1987 • A firewood harvest along with a thinning of the pine plantation was carried out on both the King and Swick Tracts. This produced 71 cords of wood. Note 33 cords went to Haldimand Park and 38 cords were sold. 1985-1986 • A thinning of Eastern white pine and Scot’s pine was carried out on the Swick Tract, producing 30 cords of wood. 1981-1982 • L.P.R.C.A cut 40 cords of fuelwood along the north-west corner of the tract. This area was previously girdled. This took place on the King Tract. 1970-1980 • A thinning of Red pine and Scot’s pine was done. This thinning produced 30.33 cords of wood. This took place on the Swick Tract. 1978-1979 • Pruning, girdling, and cleaning were carried out on 80 acres of this tract. This took place on both the King Tract and the Swick Tract. 1977-1978 • A salvage cut of Red pine was carried out, which produced 9.25 cords of wood on the Swick Tract. 1976-1977 • 600 Red oak were planted over a 1 acres area on the Swick Tract. 1976 • Maintenance of roads was carried out. This took place on the King Tract. 1975-1976 • A bulldozer was used as part of the road maintenance and ditch cleaning. • A thinning of 3 acres was carried took place on the Swick Tract. 1975 • ¾ of a mile of road was maintained on the King Tract. 1974 • Gates, signs, and posts were erected. • Basic road maintenance was completed on the roads within the tract. • During this year the tract was also cruised. This took place on the King Tract • This tract was cruised. • 15 cords of Eastern white pine and Red pine were removed on the Swick Tract. 1973 • The cutting of poplar performed which produced 22.5 cords of wood. This took place on the King Tract. • Signs and gates were placed at the tract. • A harvest of Scots pine produced 855 F.B.M. • Road maintenance was also carried out during this year on the Swick Tract. 1972 • Work on the boundaries was carried out on the Swick Tract. 1971 • A cut was carried out producing 130.3 cords. • Basic road maintenance was also performed during this year on the King Tract. 1969 • Basic road maintenance was carried out. This took place on the King Tract • 8000 Eastern White Pine and 3500 White spruce were planted over an 11 acre area. • Over a 7 acre area, Red pine and White pine were pruned on the Swick Tract. 1964 • 16,500 Eastern white pine were planted over a 9 acre area on the King Tract. 1963 • 14,500 Eastern White pine were under planted over a 12 acre area on the King Tract. 1962 • 31,000 Eastern White pine and 1300 Carolina poplar were planted over 31 acres on the King Tract. 1961 • 2000 Red oak were planted over 1 acre on the King Tract.
Agenda Page 59 Year of Next Cut: 2036 Prescription Reviewed/Approved by: David Holmes Prescription Prepared by: Debbie Thain Adopted by: LPRCA Full Authority
STAND ANLYSIS FOR HARVEST OR INTERMEDIATE CUTTING MANAGEMENT UNIT Swick King - Block #1 LOT # 7 COUNTY Norfolk CONCESSION # 5 TOWNSHIP Charlotteville ROLL # 3310493050033000000.00 MNR DISTRICT Aylmer TOTAL AREA 80.93 Ha 200 Acres COMPARTMENT C. Reinhart INSPECTED BY AREA: 100.00/40.47 Ac/Ha SOIL TYPE Sand February 24th, 25th, N/A DATE INSPECTED 2020 AREA OF DESIGNATION Ha SPECIAL DESIGNATIONS N/A STAND ACCESS From the town of Tillsonburg take Hwy #3, south on Hwy #59, proceed through the town of Langton, East on McDowell Road, proceed south on Hwy #16 (Forestry Farm Rd.) to St. John's Rd. Property located on the corner of St. John's Rd and Charlotteville West Quarter Line. Access on Charlotteville West Quarter line. Property is marked by LPRCA signage and gated.
PRISM TALLY: 2m2/ha STATIONS TALLIED 18
STAND ANALYSIS TALLY (BY SPECIES, SIZE CLASS, AND QUALITY CLASS)
TREE SIZE SAWTIMBER LARGE TOTAL CLASSES POLEWOOD SMALL MEDIUM LARGE GROWTH ALL 10-24cm 26-36cm 38-48cm 50-60cm 62+ cm
SPECIES AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS
Soft Maple 16 0 33 5 51 3 27 2 8 1 135 11
Red Oak 4 0 6 0 14 0 10 0 1 0 35 0
Poplar 0 0 2 1 1 0 1 0 0 0 4 1
White Pine 6 0 1 0 0 0 0 0 0 0 7 0
Black Cherry 1 0 6 0 8 0 1 0 0 0 16 0
Black Oak 1 0 3 0 5 0 2 0 0 0 11 0
White Oak 1 0 0 0 2 0 2 1 1 0 6 1
Black Gum 4 0 0 0 3 0 2 1 2 2 11 3
Swamp Oak 0 0 0 0 0 0 1 0 0 0 1 0
Ash Spc. 0 0 0 0 0 1 0 1 0 0 0 2
Tulip 0 0 0 0 0 0 2 0 1 0 3 0
White Elm 1 0 0 0 0 0 0 0 0 0 1 0
Yellow Birch 0 0 1 0 0 0 0 0 0 0 1 0
American Beech 0 1 0 0 0 0 0 0 0 0 0 1
Sassafras 1 0 0 0 1 0 0 0 0 0 2 0
White Birch 0 0 1 0 0 0 0 0 0 0 1 0
TOTAL TREES 35 1 53 6 85 4 48 5 13 3 234 19
BA (m2/ha) ** 3.89 0.11 5.89 0.67 9.44 0.44 5.33 0.56 1.44 0.33 26.00 2.11
BA (m2/ha) TOTAL 4.00 6.56 9.89 5.89 1.78 28.11
Agenda Page 60 Agenda Page 61 Agenda Page 62 Agenda Page 63 Agenda Page 64 TREE MARKING
PRESCRIPTION / OPERATING PLAN
DEVOS TRACT
2020/2021
LONG POINT REGION CONSERVATION AUTHORITY
Agenda Page 65 TREE MARKING PRESCRIPTION / OPERATING PLAN LONG POINT REGION CONSERVATION AUTHORITY
Ownership: Devos Tract Special Designations: Regionally M.N.R. District: Aylmer M.N.R. Significant Agreement Forest Lot/Concession: Lot 15, Con 12 Total Area: 94.12 Ac. /38.91 Ha. Township: North Walsingham Treatment Area: 94.12/38.91 Ha. County: Norfolk
Stand Access: From the town of Tillsonburg proceed east on Hwy #3 to Hwy #59 south. Proceed south on Hwy #59 to North Walsingham Concession #13. Turn east on Concession Road #13. Tract is located approximately one kilometre on the south side of Concession Road 13. Property gated and marked by LPRCA signage.
Content: The prescription will consist of detailed guidelines to be followed by the certified marking crew, detailed/surrounding area mapping, location of prism plots, Species at Risk mapping, stand analysis and property history to guide markers to obtain a good understanding of the property.
Soil Type: Sand and Sandy Loam
Objectives:
Long Term: Un-even aged stand with potential to obtain 90% quality growing stock. Currently 82% within the operating area. Maintain species diversity currently located on all sites within the woodlot. This woodlot will be managed as a sawlog production woodlot, promoting high quality forest products for future consideration by employing good forestry practices, while maintaining all I.R.M. objectives. Exotic/Invasive species control by approved methods, to help protect natural heritage features.
Agenda Page 66 Short Term:
Reduce basal area on site to ±18 m2 /Ha from current 21.88 m2 /Ha. Remove high risk, poor quality and over mature stems from the stand to maintain the health and vigor of the regeneration and residual stems. Improvement cut of the Beech and a thinning throughout the property to promote Hickory regeneration will be the silvicultural method to obtain these goals. Beech Bark Disease is very severe in the tract and full removal will be applied, with the exception of Black Ash which will be flagged in blue for protected. Beech snapping is occurring, posing a safety risk to forest users. Hickory species will be favored throughout tract, concentrating on removing poor quality stems and thinning to potentially create openings to promote regeneration where possible. Currently Soft Maple comprises 20%, American Beech 10%, White Oak 10%, Shagbark Hickory 10%, Hard Maple 10%, Black Oak 10%, White Pine 10% and Yellow Birch 10%, of the stand. Big Shellbark Hickory, Black Cherry, Ironwood, Red Oak, Bitternut Hickory, Poplar, and Bur Oak comprise the remaining 10% of the stand. During prism cruising large amounts of new Gypsy Moth egg masses were noticed on a variety of different tree species throughout the property. Gypsy moth egg masses will be monitored during marking operations. If Black Ash is encountered it will be retained for protection and flagged in blue flagging tape. In December 2018 the Committee on the Status of Endangered Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as Threatened. Black Ash trees will be noted and mapped for any potential recovery efforts or to support future indigenous needs. Select crop trees that display genetically superior qualities for seed production and future harvests and mark competitors for removal to promote regeneration efforts where appropriate.
Stand Information:
Species Composition:
Ms₂,Be₁,Ow₁,Hsb₁,Mh₁,Ob₁,Pw₁,By₁, (Hisb,Cb,Id,Or,Hib,Po,Obur)₁
Agenda Page 67 Percentage
Soft Maple
American Beech
White Oak
Shagbark Hickory
Hard Maple
Black Oak
White Pine
Yellow Birch
Bigshell Hickory,Black Cherry,Ironwood,Bitternut Hickory,Red Oak,Poplar,Bur Oak
Age Class: Un-even age with pockets of even age. Height (m): 26 Stocking: Over Stocked
Regeneration Notes: Regeneration overall is light to moderate throughout the entire stand for early and advanced regeneration. Distribution is patchy and quality is good overall. Early Species Include: Or,Obur,Ow,Ob,Pw,Ms,Mh,Ag,Aw,Hsb,Hib,Be,Cb,By,Ew. Growth is light to heavy and quality is good. Advanced Species Include: Ow,Ob,Obur,Or,Pw,Ms,Mh,By,Aw,Ag,Cb,Ew,Po,Hsb. Growth is light to moderate and quality is good.
Agenda Page 68 Stand Quality Notes: 82% A.G.S., 18% U.G.S. Stand has potential to reach 90% quality growing stock, after current operations, if careful logging practices are employed and enforced.
Site and Topography Notes: The Devos Tract is 94.15Acre (38.10 ha) property in North Walsingham Township. The Devos Tract is bordered by private agricultural lands to the east, west and south. The north boundary borders the 13th Concession road with private forested area to north. The topography is relatively flat to rolling with small 2-3 rises in elevation. The soil is mainly sand to sandy loam throughout the tract with good drainage in a south-easterly direction.
Field Notes: Plot Locations: Gate/ Access - UTM X: 535031, Y: 4734074 Plot #1 - UTM X: 535037, Y: 4734013 ; Refer to map Plot #3 - UTM X: 535236, Y: 4733836; Refer to map Plot #4 - UTM X: 535290, Y: 4733741; Refer to map Plot #5 - UTM X: 535351, Y: 4733644; Refer to map Plot #6 - UTM X: 535232, Y: 4734092; Refer to map Plot #8 - UTM X: 535369, Y: 4733907; Refer to map Plot #9 - UTM X: 535406, Y: 4733800; Refer to map Plot #10 - UTM X: 535451, Y: 4733684; Refer to map Plot #11 - UTM X: 535448, Y: 4733621; Refer to map Plot #12 - UTM X: 535350, Y: 4733572; Refer to map Plot #13 - UTM X: 535583, Y: 4733700; Refer to map Plot #14 - UTM X: 535533, Y: 4733829; Refer to map Plot #15 - UTM X: 535503, Y: 4733963; Refer to map Plot #17 - UTM X: 535652, Y: 4733911; Refer to map Plot #18 - UTM X: 535604, Y: 4734014; Refer to map Plot #19 - UTM X: 535474, Y: 4734072; Refer to map Plot #20 - UTM X: 535567, Y: 4734138; Refer to map
Ecological Report and Findings: A private consultant was retained by the Authority in previous years to conduct field work. Field data collected for the Devos Tract is attached and all of the Provincially Rare Vascular Plants and Provincially Rare Vegetation types that were identified will be protected. Blue flagging ribbon will be placed on these species and vegetation types and Modified Management will be implemented in these Areas of Concern as recommended in best management guidelines. As of December 2018 the committee on the Status of Endangered Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as threatened. If any concerns the Ministry of Environment, Conservation and Parks S.A.R. ecologist will be asked for advice and comment, as it relates to management around or in proximity to species of concern.
Agenda Page 69 Actual Basal Area Distribution (M2/Ha) Tree Size Classes (cm) 10 - 24 26 - 36 38 - 48 50 - 60 62+ TOTAL
Actual Ba M2/Ha 2.59 5.53 4.94 5.88 2.94 21.88
Actual Basal Area Distribution 7
6
5
4
Actual Basal Area Distribution 3
2
1
0 10-24 26-36 38-48 50-60 >62
Basal Area Distribution Chart (Table 6.1.5.) Tree Size (cm) Ideal Prov. Rec. Ba M2/Ha
Pole Wood (10 - 24 cm D.B.H.) 4
Small Sawlog (26 - 36 cm D.B.H.) 5
Medium Sawlog (38 - 48 cm D.B.H.) 5
Large Sawlog (50 - 60 cm D.B.H) 4
X-Large Sawlog (>62 cm D.B.H) 2
TOTAL 20.0
Agenda Page 70 Basal Area Distribution Chart 6
5
4
3 Basal Area Distribution Chart
2
1
0 10-24 26-36 38-48 50-60 >62
Our goal is to adopt this general direction to meet the ideal provincial recommendations for basal area distribution for tolerants, while adding some small group selection openings and encouraging regeneration in patches and will monitor for regeneration or movement towards the distribution over future cutting cycles.
Recommended Basal Area to Remove by Size Class Size Class (cm) Current Ba M2/Ha Ideal Prov. Rec. Ba Ba M2/Ha to Remove M2/Ha
10 - 24 2.59 4.00 0.00
26 - 36 5.53 5.00 0.50
38 - 48 4.94 5.00 0.33
50 - 60 5.88 4.00 1.50
>62 2.94 2.00 0.50
TOTAL 21.88 20.00 3.88
Agenda Page 71 Recommended Basal Area to Remove by Size Class 1.6 1.4 1.2 1
0.8 Recommended Basal Area to Remove by Size Class 0.6 0.4 0.2 0 10-24 26-36 38-48 50-60 >62
Stand Prescription:
Treatment Instructions:
Target UGS and poor quality stems for removal. Remove AGS only to reduce Ba to desired level and maintain spacing were necessary. Landings already exist on site from previous forest management operations. Existing skid trails will be utilized for timber extraction and are well established. Where necessary due to the presence of species of concern, skid trails will be re-located to other acceptable locations. Treat all size classes according to the breakdown in the prescription, removing all trees exhibiting signs of infectious diseases/insects excluding Black Ash. Remove stems in state of decline and/or standing dead merchantable stems where not required for IRM targets. Dead standing stems posing a safety threat to crews will be marked for felling. Mark all merchantable salvageable stems on the ground or tipped. All high risk, large size class stems to be re-assessed by tree markers during marking operations. This section of woodlot will be managed as a sawlog production woodlot. Certified marking crews will need to evaluate Ba distribution frequently to ensure targets are met. Commercial timber to be marked clearly with three dots at D.B.H. and stump level using orange paint. Trees containing reduced volume will be marked clearly with three dots at D.B.H. and stump level using orange paint and a visible “X” stating there has been a reduction in volume. Mark bumper trees on main skid routes. All measurements to be Ontario Log Rule Form Class ‘79. All non-commercial material to be marked with a slash of orange paint on two sides at D.B.H. as well as ground level. Authority winter work crews have carried out vine control prior to harvest.
Agenda Page 72 I.R.M. Instructions: Maintain species diversity throughout the stand to benefit all forms of fauna during all seasons. Retain recommended number of cavity (10/Ha) and mast (10/Ha) trees of different species to ensure annual mast production, nesting, roosting and escape opportunities. Identify and protect significant wildlife habitat. Mark low areas in a manner that will facilitate easy removal of marked timber to minimize damage. Candidate cavity and mast trees will be identified with either blue flagging ribbon or paint. All stick nests if encountered to be identified with blue flagging ribbon as A.O.C. and appropriate boundaries established for protection. Ensure all habitat guidelines contained within the Endangered Species Act are met or exceeded. All species at risk encountered during marking will be flagged/painted in blue for protection and GPS’ed. Recommendations contained within the management guidelines for forest birds in Southern Ontario will also be implemented by tree markers.
Special Instructions: All machinery to be used in this timber extraction activity will be previously cleaned to help prevent the spread of invasive/exotic non-desirable species. All cutting and skidding crews will be instructed to use the recommended careful logging procedures as per the new Silvicultural Guide to Managing Southern Ontario Forests. Careful logging around advanced growth will be implemented in all areas. All other considerations will be outlined in the standard Long Point Region Conservation Authority “Agreement for the Sale of Standing Timber”. Operations will only be undertaken during dry or frozen ground conditions to minimize impacts on the forest floor. No harvesting will take place from March 31st – August 1st to protect birds and habitat during breeding season. All A.O.C.’s to be marked with blue flagging ribbon or blue paint.
LPRCA Property Other Uses: The Devos Tract is one of a vast network of forest tracts owned and managed by L.P.R.C.A. A wide range of permitted land uses are enjoyed by the public during the various seasons. Activities include hunting, nature viewing, and gathering of nuts/seeds/edible mushrooms (with written permission), X- country skiing, and nature trails. In order to eliminate user conflicts during timber harvesting activities, this tract will be posted restricting public use until operations are completed.
Follow Up Recommendations: Monitor stand on an annual basis for blow down and signs of further insect/disease presence. Monitor regeneration to determine if desirable species are regenerating. If not, follow up treatments will be required such as manual removal with a brush saw, or approved herbicide application to remove competition or non-desirable species. (Invasive/Exotic Species) If necessary, a qualified consultant that specializing in management of invasive/exotic species will be contacted for control of these species. Monitor sprouting regeneration of American Beech to determine its presence is not hampering regeneration of other native hardwood species.
Agenda Page 73 Previous Forest Management Operations:
2020 • The entire property was prism cruised to determine basal area and species composition prior to potential harvest 2016 • The entire property was prism cruised to determine basal area, species composition, and compartment definition as per the requirements of the 10 year renewal for the MFTIP program. 2013 • New Signage erected on property. 2010 • Fuelwood Cut, 580 Standard Cords of Fuelwood. 2009 • Manual Vine Control done on property. • Tract was prism cruised. • 231,313 F.B.M. Commercial Timber removed from the West side of the Tract. • 228,592 F.B.M. Commercial Timber removed from the East side of the Tract. 2006 • The property boundary was re-established. • The entire property was cruised (B.A. calculations). 1999 • The boundaries were established. 1986 • Tract was cruised. 1984-1985 • Road work was completed. 1979-1980 • L.P.R.C.A. removed 400 face cords of fuel wood. 1978-1979 • A commercial harvest was conducted producing 88,261 F.B.M. 1976-1977 • The entire tract was girdled. • White Pine was pruned. • A road was constructed measuring 28 chains long. 1971 • 94.15 Acres/38.10 Ha was purchased from Clarence Devos. Special Designation: Significant Natural Area
Year of Next Cut: 2037 Prescription Reviewed/Approved by: David Holmes Prescription Reviewed by: Ken Elliott, RPF Prescription Prepared by: Debbie Thain Adopted by: LPRCA Full Authority
Agenda Page 74 STAND ANLYSIS FOR HARVEST OR INTERMEDIATE CUTTING
TREE SIZE SAWTIMBER LARGE TOTAL
CLASSES POLEWOOD SMALL MEDIUM LARGE GROWTH ALL 10-24cm 26-36cm 38-48cm 50-60cm 62+ cm
SPECIES AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS
Poplar 0 0 1 0 0 0 0 0 0 0 1 0
Soft Maple 7 1 8 0 9 1 7 0 2 0 33 2
Yellow Birch 5 0 6 1 0 0 0 0 0 0 11 1
American Beech 0 2 0 7 0 8 0 8 0 2 0 27
Bitternut Hickory 0 0 1 0 3 1 4 0 1 0 9 1
Shagbark Hickory 2 0 7 0 2 0 3 0 0 0 14 0
Bur Oak 0 0 0 0 1 0 2 0 2 0 5 0
Hard Maple 3 0 3 0 1 0 5 0 3 1 15 1
Black Oak 0 0 2 0 6 0 6 0 2 0 16 0
Red Oak 0 0 0 0 0 0 3 0 3 0 6 0
Ironwood 1 0 0 0 0 0 0 0 0 0 1 0
White Pine 0 1 1 0 2 0 3 0 9 0 15 1
Black Cherry 0 0 0 0 1 0 2 0 0 0 3 0
White Oak 0 0 8 1 7 0 7 0 0 0 22 1
Big Shellbark Hickory 0 0 1 0 0 0 0 0 0 0 1 0
TOTAL TREES 18 4 38 9 32 10 42 8 22 3 152 34
BA (m2/ha) ** 2.12 0.47 4.47 1.06 3.76 1.18 4.94 0.94 2.59 0.35 17.88 4.00
BA (m2/ha) TOTAL 2.59 5.53 4.94 5.88 2.94 21.88
Agenda Page 75 Agenda Page 76 Agenda Page 77 Agenda Page 78 Agenda Page 79 TREE MARKING
PRESCRIPTION / OPERATING PLAN
TARCZA/ROBERTS/HIRD BLOCK #2 (East)
2020/2021
LONG POINT REGION CONSERVATION AUTHORITY
Agenda Page 80 TREE MARKING PRESCRIPTION / OPERATING PLAN LONG POINT REGION CONSERVATION AUTHORITY
Ownership: Tarcza/Roberts/Hird – Block #2 Special Designations: Regionally M.N.R. District: Aylmer M.N.R. Significant Agreement Forest Lot/Concession: Lot 8 & 9, Con 4 Total Area: 100.33 Ac. /40.60 Ha. Township: Windham Treatment Area: 43.00 Ac./17.40 Ha. County: Norfolk
Stand Access: From the town of Tillsonburg proceed east on Potter’s Road to Oxford County Road #59. Turn north on Oxford County Road #59 to County Road #19. Proceed east on County Road #19 (Otterville Road). Property located on the south side of County Road #19. Property is marked by L.P.R.C.A forest signage. No Gate.
Content: The prescription will consist of detailed guidelines to be followed by the certified tree marking crew, detailed/surrounding area mapping, location of prism plots, Species at Risk mapping, stand analysis and property history to guide markers to obtain a good understanding of the property.
Soil Type: Sand
Objectives:
Long Term: Un-even aged stand with potential to obtain 90% quality growing stock. Currently 87% within the operating area. Maintain native species diversity currently located on all sites within the woodlot. This woodlot will be managed as a sawlog production woodlot, promoting high quality forest products for future consideration by employing good forestry practices, while maintaining all I.R.M. objectives. Exotic/Invasive species control by approved methods, to help protect natural heritage features. Hill’s Oak will be monitored on a regular basis to assess how the harvesting has affected potential regeneration developing and existing stems. The goal is to promote oak regeneration by removing understory and creating small patches allowing for sufficient light levels.
Short Term: Reduce basal area on site to ±20.00 m2 /Ha from current 26.33 m2 /Ha. Remove high risk, poor quality and over mature stems from the stand to maintain the health and vigor of the regeneration and residual stems. The property is over mature and in need of forest management, last recorded harvest was over 30 years ago. Single tree selection will be the main silvicultural method to obtain these goals for the majority of the stand excluding the area containing Hill’s Oak; the marking crew will be doing a Shelterwood with small patch removal to help promote Agenda Page 81 regeneration while retaining Oak species. Where possible undesirable species will be removed to open areas up creating needed light to promote oak regeneration. Currently Soft Maple comprises 70% and Hill’s Oak 10%, of the stand. White Ash, Green Ash, White Elm, Black Cherry, Poplar, White Oak, White Spruce, Yellow Birch, Red Oak, Bur Oak and Black Oak comprise the remaining 20% of the stand. Select crop trees that display genetically superior qualities for seed production and future harvests and mark competitors for removal to promote regeneration efforts.
Stand Information: Species Composition: Ms₇, Ohills₁, (Aw,Ag,Ew,Cb,po,Ow,Sw,By,Or,Ob,Ob)₂
Percentage
Soft Maple
Hills Oak
White Ash,Green Ash,White Elm,Black Cherry,Poplar,White Oak,White Spruce,Yellow Birch,Red Oak,Bur Oak,Black Oak
Age Class: Un-even age with pockets of even age. Height (m): 29 Stocking: Over Stocked
Regeneration Notes: Regeneration is light to moderate throughout the entire stand for early and advanced regeneration. Distribution is patchy and quality is fair to good overall.
Early Species Include: Ms,Be,Ew,Cb,Ohill,Ag,Aw. Growth is light to moderate and quality is fair to good.
Advanced Species Include: Ms,Ew,Be,Pw,Cb,Ag,Aw. Growth is light to heavy and quality is fair to good.
Agenda Page 82 Stand Quality Notes: 87% A.G.S., 13% U.G.S. Stand has potential to reach 90% quality growing stock, after current operations, if careful logging practices are employed and enforced.
Site and Topography Notes: The Hird/Tarcza/Roberts Tract is approximately a 100.00 Acre (40.46 ha) property in Windham Township about one kilometer west of the hamlet of Vanessa on Norfolk County Road #19. Only the 43.00 Acres (17.40 Ha) section (Block #2) on the east side of the Tarcza- Roberts-Hird Tract was surveyed. Stems containing Hill’s Oak run north south on the east portion of the property. The property is bordered by private woodlands to the east, north and south, with County Road #19 running along the northern boundary and Serles Tract located to the north. Private cleared agricultural lands are present to the west. The topography is relatively flat to rolling with small 2-3 rises in elevation. The soil is fresh to moist and is mainly sand throughout the tract. The property lies on the Norfolk Sand Plains and is part of the Big Creek watershed.
Field Notes: Plot Locations:
Plot #1 - UTM X: 548051, Y: 4757304 ; Refer to map Plot #2 - UTM X; 548079, Y: 4757188; Refer to map Plot #3 - UTM X: 548107, Y: 4757081; Refer to map Plot #4 - UTM X: 548140, Y: 4756978; Refer to map Plot #5 - UTM X: 548005, Y: 4756935; Refer to map Plot #6 - UTM X: 547967, Y: 4757059 ; Refer to map Plot #7 - UTM X: 547951 , Y: 4757210; Refer to map Plot #8 - UTM X: 547915, Y: 4757285; Refer to map Plot #9 - UTM X: 547859, Y: 4757232; Refer to map Plot #10 - UTM X: 547859, Y: 4757119; Refer to map Plot #11 - UTM X: 547873, Y: 4757013; Refer to map Plot #12 - UTM X: 547875, Y: 4756924; Refer to map
Ecological Report and Findings: A private consultant was retained by the Authority in previous years to conduct field work. Field data collected for the Tarcza/Roberts/Hird (Block #2) Tract is attached and all of the Provincially Rare Vascular Plants and Provincially Rare Vegetation types that were identified will be protected. Blue flagging ribbon will be placed on these species and vegetation types and Modified Management will be implemented in these Areas of Concern as recommended in best management guidelines. As of December 2018 the committee on the Status of Endangered Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as threatened. If any concerns the Ministry of Environment, Conservation and Parks S.A.R. ecologist will be asked for advice and comment, as it relates to management around or in proximity to species of concern.
Agenda Page 83 Actual Basal Area Distribution (M2/Ha) Tree Size Classes (cm) 10 - 24 26 - 36 38 - 48 50 - 60 62+ TOTAL
Actual Ba M2/Ha 2.17 6.83 8.50 5.67 3.17 26.33
Actual Basal Area Distribution 9
8
7
6
5
4 Actual Basal Area Distribution
3
2
1
0 10-24 26-36 38-48 50-60 >62
Basal Area Distribution Chart (Table 6.1.5.) Tree Size (cm) Ideal Prov. Rec. Ba M2/Ha
Pole Wood (10 - 24 cm D.B.H.) 4
Small Sawlog (26 - 36 cm D.B.H.) 5
Medium Sawlog (38 - 48 cm D.B.H.) 5
Large Sawlog (50 - 60 cm D.B.H) 4
X-Large Sawlog (>62 cm D.B.H) 2
TOTAL 20.0
Agenda Page 84 Basal Area Distribution Chart 6
5
4
3 Basal Area Distribution Chart
2
1
0 10-24 26-36 38-48 50-60 >62
Our goal is to adopt this general direction to meet the ideal provincial recommendations for basal area distribution for tolerants, while adding some small group selection openings and encouraging regeneration in patches and will monitor for regeneration or movement towards the distribution over future cutting cycles.
Recommended Basal Area to Remove by Size Class Size Class (cm) Current Ba M2/Ha Ideal Prov. Rec. Ba Ba M2/Ha to Remove M2/Ha
10 - 24 2.17 4.00 0.00
26 - 36 6.83 5.00 1.50
38 - 48 8.50 5.00 2.88
50 - 60 5.67 4.00 1.50
>62 3.17 2.00 1.00
TOTAL 26.33 20.00 6.88
Agenda Page 85 Recommended Basal Area to Remove by Size Class 3.5
3
2.5
2 Recommended Basal Area to 1.5 Remove by Size Class
1
0.5
0 10-24 26-36 38-48 50-60 >62
Stand Prescription: Treatment Instructions: Target UGS and poor quality stems for removal. Remove AGS only to reduce Ba to desired level and maintain spacing were necessary. Landings already exist on site from previous forest management operations. Existing skid trails will be utilized for timber extraction and are well established. Where necessary due to the presence of species of concern, skid trails will be re-located to other acceptable locations. Treat all size classes according to the breakdown in the prescription, removing all trees exhibiting signs of infectious diseases/insects. Remove stems in state of decline and/or standing dead merchantable stems where not required for IRM targets. Dead standing stems posing a safety threat to crews will be marked for felling or in cases where they are potentially good nesting/cavities for wildlife habitat will be retained and trees will not be marked within a safe distance to limit safety issues or damage to the retained dead standing stem, stems will be marked in blue paint for protection. Mark merchantable salvageable stems on the ground or tipped but leave low grade logs as the benefits will out way the revenue. The downed logs provide shelter and denning sites for mammals, birds, amphibians and reptiles such as salamanders and snakes. Woody debris contributes to the overall ecosystem of the forest and the wildlife therein. During prism cruising large amounts of new Gypsy Moth egg masses were noticed on a variety of different tree species throughout the property. Gypsy moth egg masses will be monitored during marking operations. Oak wilt could potentially be a concern on the forested tract containing oak species, the tract will be monitored by marking crew for any signs throughout the tract, it has not be reported in Ontario but all markers will be aware of the signs and symptoms of oak wilt. Target all merchantable Ash species for removal, excluding Black Ash. E.A.B. is well established in the stand, and surrounding municipalities. All dead/dying Ash Species, excluding Black Ash will be salvaged. All Black Ash will be retained for protection and flagged in blue flagging tape. In December 2018 the Committee on the Status of Endangered
Agenda Page 86 Wildlife in Canada (COSEWIC) has listed Black Ash (Fraxinus Nigra) as Threatened. Black ash trees will be noted and mapped for any potential recovery efforts or to support future indigenous needs. Target Beech stems infected with Beech Bark Disease. This section of woodlot will be managed as a sawlog production woodlot. Certified marking crews will need to evaluate Ba distribution frequently to ensure targets are met. Commercial timber to be marked clearly with three dots at D.B.H. and stump level using yellow paint. Trees containing reduced volume will be marked clearly with three dots at D.B.H. and stump level using yellow paint and a visible “X” stating there has been a reduction in volume. Mark bumper trees on main skid routes. All measurements to be Ontario Log Rule Form Class ‘79. All non-commercial material to be marked with a slash of yellow paint on two sides at D.B.H. as well as ground level. Authority winter work crews have carried out vine control prior to harvest. Hill’s Oak on all sites within this property will be retained; exception will be made if high risk or poor quality, decision to be made on site by certified tree markers. Previous commercial timber harvesting operations were conducted to encourage the regeneration of Hill’s Oak. These harvesting activities which included removing undesirable species which created opens to create more light to promote regeneration while retaining Hill’s Oaks. These measures were very successful, which is indicating by the current number of Hill’s Oak stems in all size classes.
I.R.M. Instructions: Maintain species diversity throughout the stand to benefit all forms of fauna during all seasons. Retain recommended number of cavity (10/Ha) and mast (10/Ha) trees of different species to ensure annual mast production, nesting, roosting and escape opportunities. Identify and protect significant wildlife habitat. Mark low areas in a manner that will facilitate easy removal of marked timber to minimize damage. Candidate cavity and mast trees will be identified with either blue flagging ribbon or paint. All stick nests if encountered to be identified with blue flagging ribbon as A.O.C. and appropriate boundaries established for protection. Ensure all habitat guidelines contained within the Endangered Species Act are met or exceeded. All species at risk encountered during marking will be flagged/painted in blue for protection and GPS’ed. Recommendations contained within the management guidelines for forest birds in Southern Ontario will also be implemented by tree markers.
Special Instructions: All machinery to be used in this timber extraction activity will be previously cleaned to help prevent the spread of invasive/exotic non-desirable species. All cutting and skidding crews will be instructed to use the recommended careful logging procedures as per the Silvicultural Guide to Managing Southern Ontario Forests. Careful logging around advanced growth will be implemented in all areas. All other considerations will be outlined in the standard Long Point Region Conservation Authority “Agreement for the Sale of Standing Timber”. Operations will only be undertaken during dry or frozen ground conditions to minimize impacts on the forest floor. No harvesting will take place from March 31st – August 1st to protect birds and habitat during breeding season. Any exceptions to this rule will be authorized by Bird Studies Canada. All A.O.C.’s to be marked with blue flagging ribbon or blue paint. Agenda Page 87 LPRCA Property Other Uses: The Tarcza/Roberts/Hird (Block #2) tract is one of a vast network of forest tracts owned and managed by L.P.R.C.A. A wide range of permitted land uses are enjoyed by the public during the various seasons. Activities include hunting, nature viewing, and gathering of nuts/seeds/edible mushrooms (with written permission), X-country skiing, and nature trails. In order to eliminate user conflicts during timber harvesting activities, this tract will be posted restricting public use until operations are completed.
Follow Up Recommendations: Monitor stand on an annual basis for blow down and signs of further insect/disease presence. Monitor regeneration to determine if desirable species are regenerating. If not, follow up treatments will be required such as manual removal with a brush saw, or approved herbicide application to remove competition or non-desirable species. (Invasive/Exotic Species) Follow-up inspections will be completed every three years or sooner if required. If necessary, a qualified consultant specializing in management of invasive/exotic species will be contacted for control of these species.
Previous Forest Management Operations: 2020 • Property was cruised to determine basal area and species composition. Stick nests were marked in blue for protection. Area was surveyed for any additional SAR throughout the West/East block. EAB, Beech Bark Disease and Gypsy Moth are all present on this property. 2019 • Ecological survey was completed on the West block (Block #1) of the property by a private consultant to identify any SAR. No major concerns found. • Boundaries were identified. 2019 • Boundary was established identifying the two separate blocks. A boundary line was established through the middle of the property in pink flagging tape dividing into two blocks. 2017 • The entire tract was cruised for basal area calculations and MFTIP plan updating. 2016 • Relocated boundary sign on Northwest corner of property. 2013 • New signage establishing ownership of property. 2009 • East half of the property was surveyed by MMM Group. Hill’s Oak and Black Gum were identified and flagged for protection. 2006 • The entire tract was cruised for basal area calculations and MFTIP plan updating. 2000 • Gypsy Moth Survey completed on the Tarcza Tract, 9 plots were established in partnership with Norfolk County. 1998 • This entire tract was prism cruised. 1991-1992 • A fuelwood harvest was conducted, producing 2148.2m³. This harvest was conducted on the entire tract. 1989-1990 • A commercial timber harvest was conducted, which produced 325,634 F.B.M. This harvest was conducted on the entire tract. 1989 • Regeneration Plots were established. 1988-1989 • A poplar harvest was conducted producing 321.4 m³ for both years/ 1979-1980 • A timber salvage operation was conducted on the Tarcza Tract after a tornado. This Salvage produced 43,436 F.B.M plus 200 full cords of mixed hardwood tops. Agenda Page 88 1975 • The Hird tract was inspected and trees girdled as required. 1970 • A harvest was conducted on the Hird Tract, which produced 14,294 F.B.M. 1961 • Girdling activities were carried out on the Tarcza Tract. 1956 • Tarcza Tract was spot planted with Pw and Sw under poplar. 1970/1955/1967 • Property was purchased from Arley Hird, Robert Roberts (1970), Joseph Tarcza (1955), O.K. Roberts (1967)
Year of Next Cut: 2037 Prescription Reviewed/Approved by: David Holmes Prescription Reviewed by: Ken Elliott, RPF Prescription Prepared by: Debbie Thain Adopted by: LPRCA Full Authority
STAND ANLYSIS FOR HARVEST OR INTERMEDIATE CUTTING
TREE SIZE SAWTIMBER LARGE TOTAL CLASSES POLEWOOD SMALL MEDIUM LARGE GROWTH ALL 10-24cm 26-36cm 38-48cm 50-60cm 62+ cm
SPECIES AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS AGS UGS
Soft Maple 7 1 21 1 22 1 12 1 11 1 73 5
Ash sp. 0 1 0 3 0 6 0 2 0 1 0 13
White Elm 0 0 2 0 1 0 0 0 0 0 3 0
Hills Oak 1 0 3 1 9 0 10 0 4 0 27 1
Black Cherry 1 0 2 0 1 0 0 0 0 0 4 0
Poplar 0 0 3 0 1 0 0 0 0 0 4 0
White Oak 0 0 0 0 3 0 4 0 0 0 7 0
White Spruce 1 0 0 0 0 0 0 0 0 0 1 0
Yellow Birch 1 0 1 0 0 0 0 0 0 0 2 0
Red Oak 0 0 0 0 3 0 0 0 2 0 5 0
Bur Oak 0 0 2 1 3 0 4 1 0 0 9 2
Black Oak 0 0 1 0 1 0 0 0 0 0 2 0
TOTAL TREES 11 2 35 6 44 7 30 4 17 2 137 21
BA (m2/ha) ** 1.83 0.33 5.83 1.00 7.33 1.17 5.00 0.67 2.83 0.33 20.00 3.50
BA (m2/ha) TOTAL 2.17 6.83 8.50 5.67 3.17 26.33
Agenda Page 89 Agenda Page 90 Agenda Page 91 Agenda Page 92 Agenda Page 93 Attachment 4
FORESTRY TENDER
Re: Timber Tender LP-327-20 Harris-Floyd Tract – Block #1 (J Maxwell)
Background
As part of the ongoing forestry program of the .LPRCA, staff prepared and the Board of Directors approved a prescription/operating plan for the Harris-Floyd Tract – Block #1. The Harris-Floyd Tract (Block 1) is 50 acres and is located on the 5th Concession of Houghton Township.
The marking in the field with forestry staff was completed and tenders were prepared and mailed to various sawmills and timber buyers.
Results of the tendering process are as follows: a) Harris-Floyd Tract – Block #1 1) Townsend Lumber Inc. $73,250.00 2) Springwater Mills $56,000.00 3) Leonard Pilkey $80,175.00
The bid submitted by Leonard Pilkey was within the expected bid range and LPRCA has successfully dealt with this watershed-based company previously.
Budget Implication
Funds are to be applied towards the 2020 Forestry Operations Budget that has an anticipated $300,000 in revenues. To date, $80,375.00 has been generated which includes the Harris-Floyd Tract – Block #1.
Agenda Page 94 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: April 27, 2020 File: 1.4.1
To: Chair and Members LPRCA Board of Directors
From: General Manager/Secretary Treasurer, LPRCA
Re: 1st Quarter, 2020 Budget Performance Report
Recommendation
THAT the LPRCA Board of Directors receives the 1st Quarter 2020 Budget Performance Report as at March 31st, 2020 as information.
Background
The Q1 financial report provides a summary of the budget vs actual comparison for revenues and expenditures for LPRCA as of March 31st, 2020. The consolidated statement of operations is attached as Appendix 1 accompanied with the departmental budget vs actual results. The capital projects are summarized in Appendix 2.
The Board approved the 2020 Operating and Capital Budgets on January 8, 2020. The Operating Budget in the amount of $4,441,340 and the Capital Budget was approved in the amount of $963,450.
Discussion
The Q1 operating revenues totaled $833,754 with expenditures of $839,519. Revenues represented 18.7% of the annual budget and expenditures 18.9% with a deficit of $5,765 for the period.
Revenues are up $123,359 or 18% for the same period year over year as a result of the following items: externally funded grant projects that were completed in the amount of $106,278 and donations for the display revitalization at Backus Heritage of $29,100. Expenditures are up $85,834 or 11% for the same period year over year as a result of professional services related to the externally funded grant projects in the amount of $123,327.
Excluding these items which are not included in the 2020 budget revenues and expenses are in-line with 2019. The 2020 deficit of $5,765 for the period is less that of 2019 in the amount of $48,290.
Analysis
The Government of Ontario declared a provincial emergency on March 17, 2020 due to the COVID-19 pandemic. Following the emergency declaration LPRCA put in place a hiring freeze and restricted all non- essential purchasing until further notice. On Saturday April 25th, 2020 the Ontario Government announced the closure of Ontario’s provincial parks and conservation reserves till May 31, 2020.
Compensation expenses account for 65.8% or $2,922,869 of LPRCA’s 2020 Budget. For the period ending March 31 LPRCA typically has 32 employees on staff (contract, part-time and full-time) and at the end of the period we had 28 staff. As a result of the closure of campgrounds/non-essential services staffing has further been reduced to 25 staff by the third week of April. Forward looking the reduction in staffing will Agenda Page 95
reduce compensations costs by $286,670 for the 2020 fiscal. There are four seasonal staff positions that have been postponed that work outside of the campgrounds and this reduction in compensation expenditures results in $129,290. In total the actions taken to date could potentially reduce compensation expense up to $415,960 for fiscal 2020.
The restriction of purchasing to only necessary materials, supplies and services has resulted in a drastic reduction in the number of invoices being processed in the latter half of March and throughout April. In the first three months of 2020 there has been $44,000 or 11.5% of budget incurred for staff related expenses and materials and supplies. Given the seasonality of LPRCA’s non-profit driven departments these line items are projected to be approximately 70% or down $115,000. The purchased services budget line is forecasted to remain on budget as these services are mainly fixed such as rent, insurance, audit, legal, and cleaning services.
Budget Implications:
The profit from the operation of campgrounds and the forestry program are used to offset the municipal levy for mandated services and programs. These two programs were budgeted to contribute $355,572 in fiscal 2020. In addition we projected there is $347,899 of fixed costs required to support the profit driven programs. In the worst-case scenario if campgrounds and forestry program generate zero revenue the forecasted 2020 deficit would be approximately $703,347. Staff will continue to monitor the timber markets to ensure LPRCA receives fair and full value for timber tenders awarded.
The actions taken to date will reduce operating expenditures by $530,960. In the worst-case scenario this would result in an annual operating deficit of $172,511 or 3.88% of budget.
Staff will continue to monitor the directives of the Government of Ontario and local public health units. As staff receives greater information regarding the impacts of the current emergency on the organization’s financial operations, we may have to take further action to reduce the potential of running a deficit.
Prepared by: Approved and submitted by:
______Aaron LeDuc, CPA, CGA Judy Maxwell, CPA, CGA Manager of Corporate Services General Manager/Secretary Treasurer
Agenda Page 96 Long Point Region Conservation Authority Consolidated Statement of Operations For the Month Ending March 31, 2020 Appendix 1
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Program: Watershed Planning and Technical Services $186,515 $357,474 ($170,959) $49,830 $50,850 Watershed Flood Control Services 56,214 232,699 (176,485) 74,359 83,461 Healthy Watershed Services 69,109 186,134 (117,025) 86,637 43,763 Community Relations 15,951 112,275 (96,324) 17,323 17,728 Backus Heritage and Education Services 56,573 606,661 (550,088) 68,622 55,178 Public Forest Land Management Services 45,216 224,538 (179,322) 51,364 43,196 Private Forest Land Management Services 17,044 161,659 (144,615) 28,157 14,896 Conservation Parks 44,636 863,376 (818,740) 44,641 20,474 Other Conservation and Land Management Services 96,085 586,725 (490,640) 98,528 101,437 Corporate Services 252,176 1,109,799 (857,623) 234,224 256,863 $839,519 $4,441,340 ($3,601,821) $753,685 $687,846
Objects of Expenses Staff Expenses $459,617 $2,922,869 ($2,463,252) $459,840 $415,310 Staff Related Expenses 3,152 55,375 (52,223) 6,651 129 Materials and Supplies 40,825 326,848 (286,023) 28,959 30,679 Purchased Services 307,171 1,038,260 (731,089) 219,634 214,810 Equipment 6,765 31,800 (25,035) 16,144 4,949 Other 21,989 66,188 (44,199) 22,457 21,969 Total Expenditures $839,519 $4,441,340 ($3,601,821) $753,685 $687,846
Sources of Revenue: Municipal Levy - Operating $411,239 $1,644,961 ($1,133,287) $401,863 $388,419 Municipal Levy - Capital 19,076 0 19,076 0 0 Municipal Levy - Special Capital 48,100 0 (705,471) 0 0 Provincial Grants 73,446 35,998 (41,487) 25,439 10,577 MNR Grant 0 35,229 (35,228) 0 0 Federal Grants 6,756 16,165 (30,909) 54,406 7,394 User Fees 189,881 2,302,143 (1,812,847) 173,304 191,626 Community Support 85,255 406,844 (547,562) 50,383 68,531 Total Revenue $833,754 $4,441,340 ($3,607,586) $705,395 $666,546
Excess (deficiency) of revenue over expenditures ($5,765) $0 ($5,765) ($48,290) ($21,300)
Agenda Page 97 Long Point Region Conservation Authority Statement of Operations Watershed Planning and Technical Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Technical and Planning Services $61,562 $248,967 ($187,405) $42,862 $37,641 Technical Study Services 1,626 108,507 (106,881) 6,968 13,209 NDMP Norfolk Shoreline 47,204 0 47,204 0 0 NDMP Riverine Mapping 76,123 0 76,123 0 0 Total Activities $186,515 $357,474 ($170,959) $49,830 $50,850
Objects of Expenses Staff Expenses $72,907 $340,404 ($267,497) $49,553 $49,828 Staff Related Expenses 0 2,620 (2,620) 0 334 Materials and Supplies 7 3,850 (3,843) 41 129 Purchased Services 113,601 10,600 103,001 236 559 Total Expenditures $186,515 $357,474 ($170,959) $49,830 $50,850
Sources of Revenue Municipal Levy - Operating $43,310 $173,242 ($129,932) $31,065 $30,705 Municipal Levy - Capital 19,076 0 19,076 0 0 Municipal Levy - Special Capital 48,100 0 48,100 0 0 Provincial Grants 58,178 3,500 54,678 0 0 MNR Grant 0 8,807 (8,807) 0 0 User Fees - Lawyer Inquiry Revenue 4,061 22,500 (18,439) 6,449 9,239 User Fees - Planning / Technical Service Fees 23,490 82,000 (58,510) 19,955 35,118 User Fees - Planning Act Review Fees 10,475 67,425 (56,950) 24,935 0 Total Revenue $206,690 $357,474 ($150,784) $82,404 $75,062
Excess (deficiency) revenue over expenditures $20,175 $0 $20,175 $32,574 $24,212
Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards. Update flood and erosion hazard mapping under NDMP for Lake Eric shoreline and riverine communities. #2 Deliver Exceptional Services & Experiences Leverage new mapping technologies in planning decision making. Implement new customer service standards for planning and permitting. Report regularly on application turnaround times.
Agenda Page 98 Long Point Region Conservation Authority Statement of Operations Watershed Flood Control Services For the Month Ending March 31, 2020
Current 2019 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Flood Control Administrative Services $17,952 $107,794 ($89,842) $13,298 $14,431 Flood Forecasting and Warning Services 11,563 $46,974 (35,411) 10,949 13,073 General Operational Services 4,090 $20,954 (16,864) 6,373 4,050 Structures - Minor Maintenance Services 7,303 $45,290 (37,987) 11,217 12,715 Structures - Preventative Maintenance Services 0 $11,687 (11,687) 2,485 115 General Maintenance Erosion Control Services 0 $0 0 0 18 NDMP - Forecasting & Warning Systems Improvements 38 $0 38 30,037 0 OMAFRA - Phosphorous 15,268 $0 15,268 0 0 Teeterville Dam - WECI 0 $0 0 0 6,049 Teeterville Dam Tree Removal - WECI 0 $0 0 0 2,057 Vittoria Dam - WECI 0 $0 0 0 9,057 Backus Mill Dam - Bridge Inspection - WECI 0 $0 0 0 21,896 Total Activities $56,214 $232,699 ($176,485) $74,359 $83,461
Objects of Expenses Staff Expenses $51,086 $195,149 ($144,063) $60,237 $49,883 Staff Related Expenses 92 3,950 (3,858) 387 139 Materials and Supplies 3,503 12,550 (9,047) 404 6 Purchased Services 1,533 21,050 (19,517) 5,221 33,433 Equipment 0 0 0 8,110 0 Total Expenditures 56,214 232,699 (176,485) 74,359 83,461
Sources of Revenue Municipal Levy - Operating $51,569 $206,278 ($154,709) $45,045 $46,411 Provincial Grants 15,268 0 15,268 25,439 (6,250) MNR Grant 0 26,421 (26,421) 0 0 Total Revenue 66,837 232,699 (165,862) 70,484 40,160
Excess (deficiency) revenue over expenditures $10,623 $0 $10,623 ($3,875) ($43,301)
Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards Work with Bayham, Norfolk and Haldimand emergency management on joint efforts to increase awareness in flood prone areas. Flood forecasting and warning system improvement project to be completed under NDMP. Operator safety and concreate repairs to be completed at Deer Creek Dam. Complete dam safety plans and evaluate options.
Agenda Page 99 Long Point Region Conservation Authority Statement of Operations Healthy Watershed Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Healthy Watershed Technical Support Services $7,541 $44,494 ($36,953) $14,195 $19,967 Drain Classification - DFO/LPRCA 0 $4,293 (4,293) 0 0 Watershed Low Water Response Services 1,020 $4,997 (3,977) 1,704 0 Surface & Groundwater Quality Monitoring Services 6,785 $38,513 (31,728) 11,443 4,630 Flood Gauge Installation Project 0 $0 0 134 0 Lamprey Barrier Inspection Services 0 $973 (973) 168 493 Water Supply Source Protection Planning 2,562 $10,893 (8,331) 2,489 1,356 Lynn River Water Quality Monitoring Project 2,866 $13,333 (10,467) 1,426 972 Clean Water Projects 0 $0 0 4,863 0 Sediment and Erosion Control Services 2,369 $12,949 (10,580) 2,242 2,315 Big Creek / Hahn Marsh Buffer 0 $0 0 0 8,996 Essex Erie Species at Risk 10,580 $7,400 3,180 1,484 0 HSP / SAR Ecosystem Restoration 31,360 $0 31,360 35,923 0 Big Creek Water Quality Monitoring 2,750 $15,483 (12,733) 615 2,134 RBC Blue Water - Office Project 348 $20,500 (20,152) 0 0 Phragmites Control 928 $12,306 (11,378) 9,951 0 OPG Wetlands 0 $0 0 0 2,900 Total Activities $69,109 $186,134 ($117,025) $86,637 $43,763
Objects of Expenses Staff Expenses $24,788 $122,699 ($97,911) $31,376 $29,883 Staff Related Expenses 102 2,050 (1,948) 623 21 Materials and Supplies 1,607 18,448 (16,841) (87) 758 Purchased Services 42,612 42,937 (325) 54,725 13,101 Total Expenditures $69,109 $186,134 ($117,025) $86,637 $43,763
Sources of Revenue Municipal Levy - Operating $21,865 $87,458 ($65,593) $35,404 $28,432 Provincial Grants 0 4,998 (4,998) 0 15,000 Federal Grants 6,756 16,165 (9,409) 54,406 7,394 User Fees 0 0 0 0 0 Community Support 4,254 82,698 (78,444) 12,804 30,185 Total Revenue $32,875 $191,319 ($158,444) $102,614 $81,011
Excess(deficiency) revenue over expenditures ($36,234) $5,185 ($41,419) $15,977 $37,248
Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards Work with property owners and complete 10 wetland restoration projects and three erosion control #2 Deliver Exceptional Services & Experiences projects. Monitor water quality and report on watershed health.
Agenda Page 100 Long Point Region Conservation Authority Statement of Operations Community Relations For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Communication and Marketing Services $15,942 $103,650.00 ($87,708) $17,318 $17,721 Leighton & Betty Brown Scholarship Trust Fund 0 $1,000.00 (1,000) 0 0 LPRCA Memorial Woodlot Services 9 $7,625.00 (7,616) 5 7 Total Activities $15,951 $112,275.00 ($96,324) $17,323 $17,728
Objects of Expenses Staff Expenses $13,040 $65,025.00 ($51,985) $12,944 $12,079 Staff Related Expenses 0 $2,500.00 (2,500) 400 507 Materials and Supplies 1,261 $17,050.00 (15,789) 3,077 3,875 Purchased Services 1,650 $27,700.00 (26,050) 902 1,267 Total Expenditures $15,951 $112,275.00 ($96,324) $17,323 $17,728
Sources of Revenue Municipal Levy - Operating $22,944 $91,775 ($68,831) $26,708 $35,533 Provincial Grants 0 6,000 (6,000) 0 0 Community Support 3,211 14,500 (11,289) 1,222 1,903 Total Revenue $26,155 $112,275 ($86,120) $27,930 $37,436
Excess(deficiency) revenue over expenditures $10,204 $0 $10,204 $10,607 $19,708
Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards New LPRCA website and increase social media following. #2 Deliver Exceptional Services & Experiences Promote LPRCA Conservation Parks #4 Organizational Excellence Leverage Technology to improve the effectiveness of flood forecasting warnings.
Agenda Page 101 Long Point Region Conservation Authority Statement of Operations Backus Heritage and Education Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Educational and Interactive Program Services $18,388 $104,636 ($86,248) $10,233 $19,369 Heritage Village and Historical Services 19,175 169,461 (150,286) 19,493 6,117 Backus Conservation Area Services 19,010 332,564 (313,554) 38,896 26,670 Backus Mill Restoration Project Expenses 0 0 0 0 0 Norfolktales ON150 0 0 0 0 0 TD Trail Revitalization 0 0 0 0 1,722 Display Revitalization 0 0 0 0 1,300 Total Activities $56,573 $606,661 ($550,088) $68,622 $55,178
Objects of Expenses Staff Expenses $42,067 $469,761 ($427,694) $50,268 $38,458 Staff Related Expenses 305 3,300 (2,995) 2,011 314 Materials and Supplies 3,111 26,900 (23,789) 1,110 2,515 Purchased Services 11,090 103,100 (92,010) 15,233 13,891 Equipment 0 3,600 (3,600) 0 0 Total Expenditures $56,573 $606,661 ($550,088) $68,622 $55,178
Sources of Revenue Municipal Levy - Operating $33,478 $133,913 ($100,435) $38,177 $41,752 Provincial Grants 0 21,500 (21,500) 0 0 Federal Grants 0 0 0 0 0 User Fees 10,462 309,877 (299,415) 10,031 5,565 Community Support 67,929 141,371 (73,442) 42,224 39,197 Total Revenue $111,869 $606,661 ($494,792) $90,432 $86,514
Excess(deficiency) revenue over expenditures $55,296 $0 $55,296 $21,810 $31,336
Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Continue to provide visitors and campers exceptional experiences. #4 Organizational Excellence Revitalization Project of the Education Centre to enhance visitor experiences. Support staff & volunteers to continue & improve the Backus Heritage CA experience.
Agenda Page 102 Long Point Region Conservation Authority Statement of Operations Public Forest Land Management Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities General Forestry Management Services $45,216 $224,538 ($179,322) $51,364 $43,196 Total Activities $45,216 $224,538 ($179,322) $51,364 $43,196
Objects of Expenses Staff Expenses $37,106 $159,788 ($122,682) $45,831 $38,538 Staff Related Expenses 857 10,300 (9,443) 570 448 Materials and Supplies 567 3,600 (3,033) 173 266 Purchased Services 6,686 50,850 (44,164) 4,790 3,944 Total Expenditures $45,216 $224,538 ($179,322) $51,364 $43,196
Sources of Revenue User Fees $8,218 $300,000 ($291,782) $1,700 $34,722 Community Support 0 0 0 0 0 Contribution from Reserves 0 0 0 0 Total Revenue $8,218 $300,000 ($291,782) $1,700 $34,722
Excess (deficiency) revenue over expenditures ($36,998) $75,462 ($112,460) ($49,664) ($8,474)
Strategic Directions Action Plan #1 Organizational Excellence Continue sustainable harvesting practices (ecological surveys and FMP). #3 Support & Empower Our People Support our staff in continuing education programs. Research Carbon Offset Program. Continue to focus on healthy & safety.
Agenda Page 103 Long Point Region Conservation Authority Statement of Operations Private Forest Land Management Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Private Property Tree Planting Services $10,224 $119,561 ($109,337) $12,733 $13,256 OPG Tree Planting Services 5,688 32,129 (26,441) 3,053 0 LPB/OPG Long Term Tree Planting Services 1,132 6,429 (5,297) 142 1,640 Conservation Land Tree Cutting Bylaw 0 0 0 0 0 Trees for Roads 0 0 0 0 0 Dereham Wetlands Restoration 0 3,540 (3,540) 0 0 Norfolk ALUS Restoration 0 0 0 12,229 0 Total Activities $17,044 $161,659 ($144,615) $28,157 $14,896
Objects of Expenses Staff Expenses $8,132 $39,244 ($31,112) $4,662 $6,153 Staff Related Expenses 0 850 (850) 25 0 Materials and Supplies 5,143 75,925 (70,782) 7,852 8,484 Purchased Services 3,769 45,640 (41,871) 15,618 260 Total Expenditures $17,044 $161,659 ($144,615) $28,157 $14,897
Sources of Revenue User Fees $64,385 $119,561 ($55,176) $25,000 $23,000 Community Support 7,905 42,098 (34,193) 0 0 Total Revenue $72,290 $161,659 ($89,369) $25,000 $23,000
Excess (deficiency) revenue over expenditures $55,246 $0 $55,246 -$3,157 $8,103
Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences The projection is to plant 60,000 trees funded by private landowners and Forest Ontario. #4 Organizational Excellence The projection is to plant 12,000 trees with the OPG funding. Dereham Wetlands Restoration - Woodcock enhancement project. Tree survival monitoring and reporting.
Agenda Page 104 Long Point Region Conservation Authority Statement of Operations Conservation Parks For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities: Norfolk Conservation Park Services $7,123 $227,376 ($220,253) $10,537 $5,215 Deer Creek Conservation Park Services 5,934 159,292 (153,358) 9,866 5,863 Haldimand Conservation Park Services 10,438 266,825 (256,387) 10,817 7,737 Waterford North Conservation Park Services 21,141 209,883 (188,742) 13,421 1,659 Total Activities $44,636 $863,376 ($818,740) $44,641 $20,474
Objects of Expenses: Staff Expenses $25,772 $537,116 ($511,344) $33,623 $12,684 Staff Related Expenses 0 2,855 (2,855) 242 235 Materials and Supplies 10,015 50,475 (40,460) 465 220 Purchased Services 8,849 258,530 (249,681) 10,311 7,335 Equipment 0 14,400 (14,400) 0 0 Total Expenditures $44,636 $863,376 ($818,740) $44,641 $20,474
Sources of Revenue User Fees-Seasonal Sites Fees & AC Fees $0 $694,250 ($694,250) $6,710 $5,092 User Fees-Winter Storage 0 45,250 (45,250) 0 0 User Fees-Camping Revenue 1,735 392,050 (390,315) 1,704 1,418 User Fees-Rental at Haldimand 1,710 6,750 (5,040) 1,680 1,650 Total Revenue $3,445 $1,138,300 ($1,134,855) $10,094 $8,160
Excess (deficiency) revenue over expenditures ($41,191) $274,924 ($316,115) ($34,547) ($12,314)
Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Continue to provide visitors and campers exceptional experiences. #4 Organizational Excellence Review and improve seasonal camper's policies for consistency across all parks. Support supervisors and staff with enhanced training.
Agenda Page 105 Long Point Region Conservation Authority Statement of Operations Other Conservation and Land Management Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Parkettes Services $680 $48,092 ($47,412) $31 $583 Lee Brown Waterfowl Management Services 20,585 139,330 (118,745) 20,738 19,670 Fish and Wildlife Support Services 0 3,500 (3,500) 0 0 General Facility Maintenance Services 34,841 163,302 (128,461) 33,515 34,304 Motor Pool Services 34,504 172,177 (137,673) 34,440 34,883 Ash Tree Removal 5,475 59,324 (53,849) 9,804 11,997 Camp Trillium Fish Derby 0 1,000 (1,000) 0 0 Total Activities $96,085 $586,725 ($490,640) $98,528 $101,437
Objects of Expenses Staff Expenses $62,712 $384,150 ($321,438) $58,784 $61,324 Staff Related Expenses 928 3,850 (2,922) 132 515 Materials and Supplies 13,626 106,050 (92,424) 13,835 12,588 Purchased Services 18,819 92,675 (73,856) 25,777 27,010 Total Expenditures $96,085 $586,725 ($490,640) $98,528 $101,437
Sources of Revenue Municipal Levy - Operating $83,261 $333,045 ($249,784) $61,650 $64,397 User Fees 63,009 253,680 (190,671) 72,858 73,327 Community Support 0 0 0 0 0 Total Revenue $146,270 $586,725 ($440,455) $134,508 $137,724
Excess(deficiency) revenue over expenditures $50,185 $0 $50,185 $35,980 $36,287
Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Support operations for parks, flood control structures, forestry and motorpool. #4 Organizational Excellence Manage Lee Brown Marsh for sustainable hunting opportunities and a healthy ecosystem. Utilize staff and their skills to complete capital projects and improve LPRCA facilities and campgrounds.
Agenda Page 106 Long Point Region Conservation Authority Statement of Operations Corporate Services For the Month Ending March 31, 2020
Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities LPRCA Board $6,521 $35,250 ($28,729) $7,921 $8,309 Conservation Ontario Fees 15,469 30,938 (15,469) 14,536 13,661 Corporate / IT Services 230,186 1,043,611 (813,425) 211,767 234,893 Total Activities $252,176 $1,109,799 ($857,623) $234,224 $256,863
Objects of Expenses Staff Expenses $122,007 $609,533 ($487,526) $112,562 $116,480 Staff Related Expenses 868 23,100 (22,232) 2,261 (2,384) Materials and Supplies 1,985 12,000 (10,015) 2,089 1,838 Purchased Services 98,562 385,178 (286,616) 86,821 114,010 Equipment 6,765 13,800 (7,035) 8,034 4,949 Other 21,989 66,188 (44,199) 22,457 21,969 Total Expenditures $252,176 $1,109,799 ($857,623) $234,224 $256,862
Sources of Revenue: Municipal Levy - Operating $154,812 $619,250 ($464,438) $163,815 $141,189 Provincial Grants 0 0 0 0 1,827 User Fees 2,336 8,800 (6,464) 2,282 2,495 Community Support 1,956 126,177 (124,221) (5,867) (2,754) Contribution from Reserves 0 355,572 (355,572) 0 0 Total Revenue $159,104 $1,109,799 ($950,695) $160,230 $142,757
Excess(deficiency) revenue over expenditures ($93,072) $0 ($93,072) ($73,995) ($114,105)
Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Update polices and procedures: Health & Safety Policy, Procurement Policy, Record Retention Policy #3 Support & Empower Our People Implement EFT module in Accounts Payable. #4 Organizational Excellence
Agenda Page 107 Long Point Region Conservation Authority CAPITAL SUMMARY MARCH 31, 2020 Appendix 2
PROGRAMS AND PROJECTS Total $'s PRIOR 2020 2020 WECI Federal Spent to Total $'s YEARS Capital Special Applied Reserves Status NDMP March 31, Remaining OBJECTS OF EXPENSES Capital Levy Levy Levy for 2020 Watershed Services Flood Control Structure Repairs - Deer Creek $25,000 $175,000 $100,000 WECI applied for $300,000 Flood Control Structure Studies -Deer Creek & Norwich $41,500 $48,500 $90,000 WECI applied for $180,000 NDMP Riverine Floodplain Mapping $34,500 $41,623 $76,123 Complete $0 NDMP Norfolk County Lake Erie Shoreline Hazard Mapping $48,100 $23,601 $47,203 Complete $24,498 Flood Control Structure Repairs and Studies Surplus $36,784 Future Projects $36,784
Backus Heritage and Education Services Backus Hydro Upgrades $10,000 $10,000 In progress $20,000 Pool Deck Concrete Replacement $19,500 Not started $19,500 Backus Water Systems Upgrades $17,349 Not started $17,349
Conservation Parks Management Services Haldimand CA Water System Upgrades / Well Access $12,000 Not started $12,000 Haldimand CA Fire Pit Rings $2,090 Not started $2,090 Haldimand Hydro Upgrades $13,685 $13,956 Completed -$271 Norfolk CA Hydro Upgrades $14,101 $10,000 $8,500 In progress $15,601 Norfolk CA Beach / Pumphouse Stair Access Upgrade $5,000 $711 In progress $4,289 Norfolk CA Water Intake Upgrade $7,597 In progress $7,597 Waterford North CA Office / Pavilion Roof Replacement $8,000 Not started $8,000 Waterford North CA Water and Electrical Additions Phase 3 $57,700 $100,000 Not started $157,700 Waterford North CA Floating Dock / Canoe Station $6,000 Not started $6,000 Waterford North CA Water and Electrical Additions - Phase 2 $55,574 $40,995 In progress $14,578 Deer Creek CA Campsite Water & Hydro Upgrades $14,000 Not started $14,000 Canoes and Related Watersports Equipment $324 Not started $324
Other Conservation and Land Management Services Vehicle Replacement ( 2 pickup trucks) $70,000 In progress $70,000 Utility Task Vehicle (2) $32,000 On hold $32,000 Equipment Replacement ( 1 riding lawnmower) $15,000 In progress $15,000 Park Sign Replacement & Roadway Signage for Parks $11,285 Not started $11,285 Foresty Tract Signage $6,450 $6,450 Not started $12,900 Forestry Tract Gates $1,444 $4,200 In progress $5,644 911 Signs for all Properties $14,000 Not started $14,000
Corporate Services Computer Upgrades $4,932 $8,500 In progress $13,432 Administration Office Flooring Upgrades $26,500 Not started $26,500 Administration Capital Levy from not upgrading parking lot $38,550 Future projects $38,550 Phone System Administratin Office Upgrade $15,000 Not started $15,000 Administrative Office Furniture $44,389 $984 Window Blinds $43,405
$361,554 $386,350 $223,100 $190,000 $65,224 $100,000 $188,472 $1,137,756
Agenda Page 108 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT
Date: April 29, 2020 File: 3.6.2
To: Chair and Members, LPRCA Board of Directors
From: General Manager, LPRCA
Re: April 13, 2020 Lake Erie Flood Event and Watershed Conditions Update
RECOMMENDATION
THAT the LPRCA Board of Directors receives the April 13, 2020 Flood Event and Watershed Conditions Update report as information.
STRATEGIC PLAN
Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #4 – Support and Empower our People Strategic Direction #4 – Organizational Excellence
BACKGROUND
As noted in the LPRCA Flood Contingency Plan, LPRCA is responsible for operating a flood forecasting and warning system in collaboration with the Ontario Ministry of Natural Resources and Forestry (MNRF). This system includes monitoring weather conditions and forecasts, forecasting flood potential, issuing bulletins and communicating updates to municipalities. Through this flood warning system, municipalities can take the necessary actions to ensure the welfare of residents and minimize property damage due to flooding. Since early May 2019, LPRCA has had a standing Shoreline Conditions Statement - Flood Outlook or Flood Watch in effect for the Lake Erie shoreline due to the high static lake levels being experienced. Daily updates have also been provided since then to municipal emergency management coordinators in affected municipalities. Moderate to strong southwest and west winds ranging from 40-50 km/h with gusts exceeding 60 km/hr were forecast for Thursday, April 9th and Wednesday, April 10th. The Ministry of Natural Resources and Forestry (MNRF) forecast predicted Lake Erie to rise 0.15 metres to 175.28 metres and 0.39 metres to 175.50 metres in the Long Point and Port Colborne areas, respectively. In advance of the event, LPRCA staff notified emergency coordinators of the forecast conditions and issued a flood watch on April 8th to the public, media and emergency coordinators. Forecast levels met the criteria for notifying Haldimand County residents
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and businesses within LPRCA’s watershed that flooding could reach Lake Erie Flood Zone 1. Predominate west winds from this event caused Lake Erie water levels to be elevated between the afternoon of Thursday, April 9th and into the early evening of April 10th. Water levels reached 175.32 metres in Long Point and 175.45 metres in Port Colborne (see Figure 1: April Lake Erie Levels). These numbers do not include the impact of wave uprush. No significant damage or impacts from flooding were noted from this event. The forecast for significant winds continued early into the next week with 65-75 km/h southwest winds with gusts up to 100 km/h over Lake Erie for Monday, April 13th. The MNRF forecast predicted Lake Erie to rise 0.43 metres to 175.51 metres and 0.98 metres to 176.06 metres in the Long Point and Port Colborne areas, respectively. Peak levels were expected to occur between late Monday afternoon and into the evening. Wave heights were forecast to reach up to 2 metres along the shoreline. LPRCA staff notified emergency management coordinators of the event in their daily update and issued a flood warning on April 12th to the public, media and emergency coordinators. Forecast levels met the criteria for notifying Haldimand County residents and businesses within LPRCA’s watershed that flooding could reach Lake Erie Flood Zone 3. As forecasted, water levels peaked during the afternoon and evening across the LPRCA shoreline on April 13th. Recorded gauged water levels ultimately reached 175.84 metres in Port Dover and 175.99 metres in Port Colborne (Figure 1: April Lake Erie Levels). Comparative numbers for October. 27th, 2019 were 175.77 metres and 176.01 metres respectively; and for Oct. 31st, 2019 were 175.92 metres and 176.41 metres, respectively. Anecdotal reports for the April 13th event, indicate the depth of flooding over the Causeway Road exceeded the October 27th and 31st events and was the most significant since the 1980s. Lake levels remained elevated following the event and a Flood Watch was issued on April 14th.
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Figure 1: April Lake Erie Levels Levels of Lake Erie continue to be above its long-term average for this time of year and is setting records for its monthly mean level. At the beginning of April, the National Hydrological Services Great Lakes Water Levels Information Memorandum reported: • Lake Erie’s level was 86 cm above average, the highest March mean level on record and 10 cm above the previous record high of 1987. • Lake Erie rose 22 cm in March, on average it rises by 16 cm in March. • At the beginning of April, Lake Erie’s level was the highest on record. It was 90 cm above average, 33 cm higher than last year, and 12 cm above the previous record-high beginning-of-April level set in 1985.
Water supplies over the last three months were generally above average throughout the Great Lakes and Lake Erie’s static water level continues to set records with a daily average level of approximately 175.0 m. Assuming average water supply conditions, Lake Erie static levels are expected to remain well above average and continue to increase into May (Figure 2: Lake Erie Monthly Mean Levels). There is the potential for record high monthly mean levels to be set for the months of April and May.
Due to the high level of Lake Erie and forecast, there continues to be a heightened risk of flooding from lake surges and wave uprush, and wave-driven erosion along the shoreline. On April 17th, an updated Shoreline Conditions Statement was issued to the media, public and emergency coordinators advising of the potential for flooding.
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Figure 1 – Lake Erie Monthly Mean Levels, Environment and Climate Change Canada
LPRCA flood forecasting and warning staff continue to provide flood forecasting and warning services during the COVID-19 situation. Staff are equipped to work and communicate remotely. LPRCA vehicles are available to flood forecast and warning staff with the necessary hygienic and cleaning protocols in place to address COVID-19 concerns. These protocols are in place for the routine inspection, operation and maintenance of water control structures.
BUDGET IMPLICATION
Staff time associated with monitoring weather conditions, forecasting flood potential, issuing flood messages, providing technical assistance during and around flood events, and liaising with municipal staff, media and the public.
Prepared by: Approved and submitted by:
Ben Hodi, M.A.Sc Judy Maxwell, CPA, CGA Water Resources Analyst General Manager
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