LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Wednesday, August 5, 2020, 6:30pm AGENDA

1. Welcome and Call to Order Agenda Page 2. Additional Agenda Items 3. Declaration of Conflicts of Interest 4. Minutes of the Previous Meeting:

a) Board of Directors Meeting of June 3, 2020 Pg 1-4 5. Business Arising: none 6. Correspondence:

a) Haldimand County Re: Support for Conservation Authorities Pg 5-7 b) Long Point World Biosphere Reserve Re: New Brochures Pg 8-12 7. New Business:

a) Completion of the 2019/20 LPRCA Riverine Flood Hazard Pg 13-22 Mapping Update (B. Hodi & Presentation by Matthew Senior, M.A.Sc., P.Eng., Associate Water Resources Engineer, Wood Environment and Infrastructure) b) General Manager’s Report (J. Maxwell) Pg 23-24 c) Christmas Operating Schedule (J. Maxwell) Pg 25-26 nd d) 2 Quarter Financial Report (A. LeDuc) Pg 27-40 e) Norwich Dam Safety Review Tender (B. Hodi) Pg 41-42 f) Deer Creek Dam Lift Chamber Report (B. Hodi) To Follow g) Timber Tender LP-328-20 Tarcza-Roberts-Hird Tract Block 1 Pg 43-44 (J. Maxwell) h) EBR Response to Proposed Water Taking Regulation Pg 45-48 Amendments (L. Minshall) i) Campground Operations (A. LeDuc) Pg 49-51 j) Watershed Conditions Update (B. Hodi) Pg 52-54 8. Development Applications: (B. Hodi)

a) Staff-approved applications Pg 55-66 b) General Manager’s Delegated Authority Applications Report Pg 67-69 9. Closed Session

a) Regular closed session minutes of June 3, 2020 Pg 1-2 b) Out of closed session 10. Adjournment LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Virtual Meeting Minutes of June 3, 2020

Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall, Z. Cox and D. McLachlan Regrets: Kristal Chopp and Ken Hewitt

The meeting was called to order at 6:20 pm Wednesday, June 3, 2020.

ADDITIONAL AGENDA ITEMS

None

DECLARATION OF CONFLICTS OF INTEREST

None

MINUTES OF PREVIOUS MEETINGS

A-52/20 moved: D. Beres seconded: J. Scholten

THAT the minutes of the Board of Directors Meeting held May 6, 2020 be adopted as circulated. CARRIED

BUSINESS ARISING

a) UTV Side by Side Tender

The motor pool tender to purchase two Side by Side vehicles was evaluated after opening. Of the four bids, only two were within budget although neither met all specifications. It was determined that the units would meet the parks’ needs.

Staff requested, and were granted, a 90-day extension due to the uncertainties of the various operations within the organization resulting from the COVID-19 Pandemic. As such, the campground operations will be limited and it was decided to defer this capital purchase to 2021.

FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma

Agenda Page 1 A-53/20 moved: P. Ypma seconded: V. Donnell

THAT the LPRCA Board of Director’s receives the UTV Motor Pool Follow-up report as information. CARRIED

REVIEW OF COMMITTEE MINUTES

None

CORRESPONDENCE

a) Association of Municipalities of Ontario Re: Conservation Authorities: Next Steps

A-54/20 moved: T. Masschaele seconded: V. Donnell

THAT the correspondence outlined in the Board of Director’s Agenda of June 3, 2020 be received as information. CARRIED

DEVELOPMENT APPLICATIONS

a) Staff Approved applications

Staff approved 15 applications since the last meeting in May. LPRCA-76/20, LPRCA- 78/20, LPRCA-79/20, LPRCA-80/20, LPRCA-86/20, LPRCA-89/20, LPRCA-90/20, LPRCA-91/20, LPRCA-92/20, LPRCA-93/20, LPRCA-94/20, LPRCA-95/20, LPRCA- 96/20, LPRCA-98/20 and LPRCA-100/20.

A-55/20 moved: J. Scholten seconded: D. Beres

That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated May 26, 2020 as information. CARRIED

b) New applications

The Planning Department recommended approval for one application.

A-56/20 moved: V. Donnell seconded: P. Ypma

THAT the LPRCA Board of Directors approves the following Development Application contained within the background section of this report:

FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma

Agenda Page 2 A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-102/20

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED

NEW BUSINESS

a) GENERAL MANAGER’S REPORT

Conservation Ontario continues to work with the Minister’s office and various stakeholders on the Conservation Authorities Act review. Unfortunately, the review has been delayed by the Province, due to the COVID-19 Pandemic.

All LPRCA properties have been reopened to the public except the campgrounds, the office and the workshop. Seasonal camping only is scheduled to reopen June 12.

The spring tree planting required modified protocols due to the Pandemic but is now complete. Some planting locations were deferred until next year as they were public areas that were required to shut down.

A-57/20 moved: J. Scholten seconded: P. Ypma

That the LPRCA Board of Directors receives the General Manager’s Report for May 2020 as information. CARRIED

b) CAMPGROUNDS OPERATIONS

On March 14, it was announced Ontario was entering Stage 1 of the reopening plan beginning May 16. Stage 1 allows for the opening of private campgrounds for seasonal campers only with various conditions. Staff have put a number of safety protocols in place for campground staff and seasonal campers.

Campground supervisors and assistant supervisors have been hired; grass has been cut, water systems started and water testing as begun. Some staff will be shared between Deer Creek and Backus.

Staff provided a worst-case scenario revenue projection based on receiving 75% of the

FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma

Agenda Page 3 normal seasonal fee, no overnight camping or day-use and an increase for signage and cleaning costs.

A-58/20 moved: J. Scholten seconded: T. Masschaele

THAT the LPRCA Board of Directors receives Campgrounds Operations report as information. CARRIED

A-59/20 moved: P. Ypma seconded: V. Donnell

THAT the LPRCA Board of Directors does now enter into a closed session to discuss:

 Personal matters about an identifiable individual, including employees of the Authority  A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the Authority, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization

CARRIED

A-60/20 moved: P. Ypma seconded: V. Donnell

THAT the LPRCA Board of Directors does now adjourn from the closed session.

CARRIED

A-61/20 moved: J. Scholten seconded: P. Ypma

THAT the LPRCA Board of Directors accepts the tender submitted by Ken White for marked standing timber at the Devos Tract – LP-329-20 for a total tendered price of $92,500. CARRIED

The Chair adjourned the meeting at 7:15pm.

Michael Columbus Dana McLachlan Chair Administrative Assistant

FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma

Agenda Page 4 Agenda Page 5 Agenda Page 6 Agenda Page 7 Agenda Page 8 Amazing Places are must-visit destinations within the Long Point Biosphere Reserve that are rich in natural history, have breathtaking scenery, and are home to extraordinary plants and wildlife.

This exceptionally rich mix of habitats “Amazing Places” is a sustainable consists of open lake, beaches, tourism initiative led by the Long The Long Point World Biosphere Reserve dunes, ponds, marshes and forests. Point Biosphere Reserve. It began in Foundation is dedicated to conserving 20 distinct biotic communities have 2014 with funding from the Ontario been described on the Point, biodiversity, promoting sustainable Trillium Foundation and the Ontario containing about 700 species of communities, and partnering in research, Ministry of Tourism, Culture and vascular plants, 90 of which are monitoring, outreach and education. Sport. classified as rare and at least four of which are found nowhere else in In 1986, Long Point was designated P.O. Box 338 Canada. as one of a handful of biosphere Port Rowan, ON N0E 1M0 reserves in Canada by UNESCO’s To date, over 280 species of birds Man and the Biosphere Programme. www.longpointbiosphere.com have been observed in the Long The Long Point region contains the [email protected] Point area. You will know an largest area of wetlands and woodlands remaining in southern amazing place Ontario. the moment you see it...

Agenda Page 9 An agency of the Government of Ontario Un organisme du gouvernement de l’Ontario 5 Bonnieheath Estate Lavender 14 Port Rowan Wetlands: Former and Winery: An ecological sewage lagoons were converted agri-tourism destination that provides successfully into a functioning wetland 19 a small farm experience through which serves as a riparian buffer to culture and education from field to downstream tributaries and Lake Erie. 5 final product The alternative use of land creates an 24 innovative, first-of-its-kind project with numerous ecological and cultural 19 benefits. 19 24 6 Canada’s First Forestry Station: 25 The Interpretive Centre features the 4 74 history of the area and is at the 15 Quance Dam & Mill: The Park 4 entrance to the Forest Capital Trail highlights the beauty of the Big Creek 18 which features 100 year old white valley as it meanders through the Town 67 9 pines and other native species 9 of Delhi. Big Creek is a significant waterway for migratory Rainbow and 25 Brown Trout and serves as a natural 37 5 13 59 4 7 Deer Creek Conservation Area: habitat for many native birds and 15 Experience the tranquility of northern animals. 19 Ontario, without taking the drive. This 17 scenic conservation area has often 16 Sandhill Park: Climb to the top of 30 38 been called the best-kept secret in 16 350 foot sand dunes for the best view 59 Norfolk County. of Lake Erie in Norfolk County. 46 3 21 5 8 Joe Csubak Viewing Area: 12 Whether it’s first thing in the morning or a late sunset, this is one 10 of the most picturesque vistas of the 23 21 6 13 Inner Bay of Long Point. 17 Sutton Conservation Area: The 1 removal of the Sutton Pond Dam has 26 7 57 provided several natural functions 10 24 through better surface and ground 45 45 9 Long Point Bird Observatory: water quality, more coldwater fish 16 habitat and homes for wildlife. 6 24 During spring and fall migrations, 10 visitors to LPBO’s Old Cut Research Station can watch as volunteer 28 2 biologists and birders from across 18 Waterford Heritage & Agricultural 1 8 Canada and around the world count Museum: Exhibits the rich and diverse 60 and band migratory birds. history of Waterford and its 59 42 surrounding communities through 42 16 Attawandaron engaging permanent and temporary 9 14 displays. It is home to the Norfolk 23 Cycling Route 10 Long Point Eco-Adventures: 20 An ecological enterprise consisting County Agricultural Hall of Fame and is of zip-line canopy tours, stargazing, located on the Norfolk Trails system. 3 kayaking, kayak fishing and much 42 11 more. 19 Whistling Gardens: What was once a former cornfield is now home to the largest public collection of conifers in the world with over 2,500 species. 11 Long Point Provincial Park The property is “hand sculpted” into six Beach: Long Point Provincial Park major gardens all seamlessly and its 1.5 km sandy beach along the connected with nearly four km of Each location is marked with a number Long Point shores of Lake Erie is located within accessible walking paths. a designated World Biosphere Reserve. 20 Attawandaron Cycling Route: Enjoy breathtaking scenery, while you “cruise” along historical pathways of 1 Backus Heritage Conservation 3 Big Creek National Wildlife Area: 12 Lynn Valley Trail: A 10 km former the indigenous people who called this Area: Nestled in the heart of An essential staging, feeding and rail line was converted into a home in the 17th and 18th centuries. Carolinian Canada, BHCA is a special resting habitat for over 390 species of pedestrian trail. Starting In Port place where you can spend the day waterfowl and other migratory birds Dover and ending in Simcoe, you can enjoying nature and history. passing through the Long Point area hike or cycle the trail to enjoy some during migration; a two km trail stunning scenery. through the marsh is accessible on the Hwy 59 causeway. 13 Port Dover Harbour Museum: 2 Backus Woods: Maintained 4 Black Bridge - Waterford Visit an authentic net shanty and learn walking trails guide you through about the commercial fishing industry numerous habitats such as dry Heritage Trail: Breathtaking views from a 166 metre long bridge while discovering the town’s history forested ridge, wet slough, and marine heritage. Discover buttonbush swamp and floodplain. overlooking the Waterford PondsAgenda Page 10 to the west and the picturesque shipwrecks, tales of heroism, and Explore old growth hardwood forests more! nestled in the Carolinian Life Zone. town of Waterford to the east. Members of the Long Point Long Point Walsingham Forest Walsingham Forest Collaborative include: Priority Place • ALUS Norfolk Inc. • Bird Studies Canada A significant portion of the Long Point Biosphere Reserve has been chosen as a “Priority Place” for conservation by the • Carolinian Canada Coalition federal government. It's one of 11 Priority Places identified in Canada and the only one so far identified in Ontario. • Environment and Climate Change Canada The Long Point Walsingham Forest (LPWF) Priority Place was selected by Environment and Climate Change Canada in Introducing the • Long Point Basin Land Trust partnership with the Province of Ontario because of its high biodiversity, large number of species at risk, highly-engaged local conservation community and significant environmental threats. The Priority Place initiative is implementing the • Long Point Region Conservation Authority Long Point Pan-Canadian Approach to Species at Risk Conservation through an agreement between Federal, Provincial and Territorial • Long Point World Biosphere Reserve Foundation governments across Canada to conserve species and their habitat. • Nature Conservancy of Canada Walsingham Forest • Natural Resource Solutions Inc. • Norfolk County • Ontario Ministry of Agriculture, Food and Rural Priority Place Affairs • Ontario Ministry of Environment, Conservation and Parks Local conservation groups • Ontario Ministry of Natural Resources and Forestry working • Ontario Nature together to protect the future of the • Ontario Plant Restoration Alliance Long Point Biosphere Reserve, • Ontario Road Ecology Group one of Canada’s high biodiversity St. Williams Conservation Reserve • ecosystems. Tallgrass Ontario Biosphere Zone of Cooperation • Biosphere Buffer Zone Biosphere Core Areas

The LPWF Priority Place includes the Biosphere Reserve's core areas on Long Point and Backus Woods; its buffer zone, which includes the Big Creek National Wildlife Area and Turkey Point marshes; and its zone of cooperation in the south- western portion of Norfolk County. The Long Point peninsula is the longest freshwater sand spit in the world, has the largest variety of plants and animals in Canada, and is a world-famous spot for migrating birds and rare Carolinian forests. All this led to the designation of the Long Point area as a Biosphere Reserve by the United Nations Educational, Scientific and Cultural Organization (UNESCO) in 1986. The area is also home to 65,000 people and the beautiful natural heritage is a key part of the local economy. Agenda Page 11 Top Threats IDENTIFIED within the

Long Point Walsingham Forest Tall grass prairies, an integral part of the LPWF ecosystem, helps reduce soil erosion. Burning removes invasive species Priority Place and keeps the prairies healthy. Photo courtesy of Tallgrass Ontario  • The invasive species, Phragmites australis (Common Reed). This fast-growing, thick, tall grass has spread swiftly, forming dense thickets of vegetation where native flora and fauna can't survive. • The loss of Tallgrass Prairie habitat, a rare ecosystem that requires regular burning to thrive. Tallgrass prairies are an important habitat for bees and nesting birds. They also make the soil richer, clean the water and air, keep riverbanks strong, and allow wildflowers to grow. • Road Mortality is the main threat to many of the reptiles and amphibians found in LPWF, including the Blanding’s Turtle. Phragmites australis (common reed), an invasive European plant overtaking the Long Point coastal wetlands, is being eradicated • Rich farmlands surround the Long Point Biosphere Reserve where farmers grow food through a pilot project managed by several local groups. for their communities and beyond. Runoff pollution from the farms has created algae Photo courtesy of Giles Restoration Services  blooms in downstream coastal wetlands and Lake Erie. ALUS Norfolk Inc. is working with farmers to support natural soil and land use methods that help protect wildlife and the natural habitat.

LPWF Priority Place Many species of turtles and snakes, some of them Alternative Land Use Services (ALUS) in Norfolk Action Plan and Collaborative endangered, have been spared death by passing County is helping local farmers develop land vehicles after fencing and tunnels were use methods and create wetlands to protect In the LPWF Priority Place, the federal and provincial installed along the Long Point Causeway. wildlife habitat and reduce soil erosion. governments are working with conservation partners Photo courtesy of Long Point Biosphere Reserve  Photo courtesy of ALUS Canada  and stakeholders to develop and implement a Conservation Action Plan. The vision for the LPWF Priority Place is to create healthy, resilient and connected ecosystems that support biodiversity, productive landscapes and a thriving community.

In order to effectively implement the Conservation Action plan, a Collaborative of many local conservation groups formed in 2019. This Collaborative will set priorities for improving biodiversity conservation, create new partnerships, seek funding and implement coordinated actions on-the-ground for species at risk and their habitat. Agenda Page 12 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 28th, 2020 File: 5.12.4.2

To: Chair and Members LPRCA Board of Directors

From: General Manager

RE: Completion of the 2019/20 LPRCA Riverine Flood Hazard Mapping Update

RECOMMENDATION

THAT the 2020 LPRCA Riverine Flood Hazard Mapping prepared by Wood Environment & Infrastructure Solutions be approved for use as the guiding document in the administration of LPRCA’s Section 28 regulation (Ontario Regulation 178/06) and with matters under the Planning Act in the study areas.

AND THAT amendments to LPRCA’s Ontario Regulation 178/06 mapping be made to incorporate the revisions to the floodplain and associated regulated allowance.

STRATEGIC PLAN

Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People

LPRCA administers Ontario Regulation 178/06, Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, made under Section 28 of the Conservation Authorities Act. The updated floodplain mapping provides the most up-to-date and accurate information available to protect lives and property from flooding hazards in the study areas.

In addition, LPRCA has been delegated the responsibility by the Ministry of Natural Resources and Forestry to represent the provincial interest with respect to natural hazards under Section 3.1 of the Provincial Policy Statement 2020 (PPS 2020). This responsibility includes LPRCA commenting on municipal documents such as Official Plans, Zoning Bylaws and Planning Act applications. The updated floodplain mapping will support these documents and applications using the most up-to-date and accurate information available.

BACKGROUND

Through 2019 and into 2020, the LPRCA with support from the federal National Disaster Mitigation Program (NDMP) updated over 89 km of riverine topographic mapping and floodlines. This was the last intake and opportunity for the NDMP program to support the

Agenda Page 13 updating of floodplain mapping, flood mitigation planning, and small scale mitigation works. A key requirement of the program in Ontario was for Conservation Authorities to partner with municipalities to undertake the projects; Conservation Authorities have the lead for natural hazards mapping and flood forecasting and warning, while municipalities have the lead for land use planning and flood emergency response.

The historic LPRCA riverine floodplain mapping and models were produced between 1975 to 1985 with the best available information and technology at the time. These models have limited capability for flood warning and do not reflect physical changes including dam removals, new and reconstructed bridges, fill and grading, and demolished, new, and reconstructed buildings.

The 2019/20 Riverine Flood Hazard Mapping Update primarily focused on the watershed’s most vulnerable flood damage centres including the Town of Tillsonburg, Norwich, Vienna, Port Burwell, Cultus, Gilbertville, Simcoe, Port Dover, Waterford, Jarvis, and Garnett shown on Figure 1: Study Areas. A request for proposals was issued in the spring of 2019 and the project was awarded to Wood Environment & Infrastructure Solutions (Wood) of Burlington. LPRCA staff has worked with Wood to complete the project to produce the following key deliverables:

- New digital topographic mapping using available LiDAR elevation data, - Flood levels and floodlines for a range of flood events including the 2, 5, 10, 20, 25, 50, 100-year, and Regional Storm - Public consultation with the public, stakeholders, and organizations, - New and updated digital computer models and tools to support hydraulic studies, risk assessments, dam safety studies, and enhanced flood forecasting and warning capability on the Big Otter Creek through Norwich, the Town of Tillsonburg, and Vienna to Port Burwell, and on the Lynn River from Simcoe to Port Dover - Update of the Risk Assessment and the calculation of flood damages resulting from the 100-year flood and Regional Storm flood.

Examples of the map sheets produced as part of the project are shown on page 17 Figure 2 through page 19 Figure 6. An online interactive map showing the updated riverine 100-year riverine floodlines through the study areas can be accessed and viewed with the following link: https://camaps.maps.arcgis.com/apps/webappviewer/index.html?id=114ad39a165e480e8e ebb595a4df7e04. The introduction summarizing the Wood technical report has been attached to this staff report, agenda pages 20 through 22.

Municipal staff participated actively and worked collaboratively in the project as members of the Project Team. Staff members from Elgin County, the Municipality of Bayham, Oxford County, Norfolk County and Haldimand County were part of the Project Team led by LPRCA staff. Key input by the Project Team included supplying available information, providing input on the deliverables, and assisting with public consultation including advertising.

Public consultation included notification of project initiation in local newspapers in the watershed, on social media, and on municipal and LPRCA websites. A series of Public Information Centres (PICs) were held across the study area to present results and collect information and feedback from the public. PIC No. 1 provided an opportunity for the public to review background information related to the project, view past and draft updated

Agenda Page 14 floodplain mapping in areas of interest. Attendees were encouraged to provide input through conversation with the Project Team and on comment sheets. PIC No. 1 was held at the following locations:

-November 26, 2019 - LPRCA Head Office, Tillsonburg -November 27, 2019 – Dogwood Room, Annaleise Carr Aquatic Centre, Simcoe -November 28, 2019 – Vienna Community Centre, Vienna, Municipality of Bayham

At PIC No. 2., the public and stakeholders were provided the opportunity to view the updated draft floodplain mapping digitally. PIC No. 2 was held at the following locations:

-February 19, 2020 – Vienna Community Centre, Vienna, Municipality of Bayham -February 26, 2020 – LPRCA Head Office, Tillsonburg -February 27, 2020 – Dogwood Room, Annaleise Carr Aquatic Centre, Simcoe

Stakeholders and groups with a potential interest in the project were notified directly of the project at key milestones. Local chapters of the following agriculture groups were notified by letter: Christian Farmers Federation of Ontario, National Farmers Union, and Ontario Federation of Agriculture. Indigenous Communities including the Mississaugas of the New Credit First Nation and Six Nations of the Grand River were notified of the project, PICs, and invited to participate in the project.

This project has updated the riverine floodplain mapping in LPRCA’s key riverine flood damage centres resulting in an amendment to the area regulated by LPRCA under Ontario Regulation 178/06 in the study areas. The public consultation undertaken as part of this project has satisfied the requirements to update the regulation mapping in accordance with the Procedure for Updating Section 28 Mapping: Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulations published by Conservation Ontario. Currently LPRCA staff are updating the regulated area mapping as part of the 2020 work plan. A staff report on the updated regulated area will be presented to the LPRCA Board of Directors at a later date.

Under LPRCA’s delegated responsibility to represent the provincial interest with respect to natural hazards under Section 3.1 of the PPS 2020, LPRCA will provide the updated riverine flood hazard information to municipalities to support the preparation of Official Plan and Zoning By-Law documents. LPRCA will use the information to provide technical advice and comments on municipal Official Plan and Zoning Bylaws, and on Planning Act applications. The updated riverine floodplain mapping produced by the project will support these documents and applications using the most up-to-date and accurate information available.

BUDGET IMPLICATION The total project cost was $234,616 and LPRCA was successful in 2019 in securing $120,000 funding for the 2019/2020 project from the National Disaster Mitigation Program. The budget was $224,500 for the project and there was an additional $10,116 for surveying and it was within the contingency allowance approved. Updating the area regulated by Ontario Regulation 178/06 is included in the 2020 LPRCA budget and work plan.

Agenda Page 15 Prepared by: Approved and submitted by:

Ben Hodi, M.A.Sc Judy Maxwell, CPA, CGA Watershed Services Manager General Manager

Figure 1: Study Areas

Agenda Page 16 Figure 2: Updated Floodplain Mapping - Calton to Port Burwell

Figure 3:Updated Floodplain Mapping - Tillsonburg

Agenda Page 17 Figure 4: Updated Floodplain Mapping - Norwich

Figure 5: Updated Floodplain Mapping - Simcoe to Port Dover

Agenda Page 18 Figure 6: Updated Floodplain Mapping - Jarvis

Agenda Page 19 Technical Report Long Point Region Riverine Flood Hazard Mapping Update

1.0 Introduction

1.1 Study Scope Long Point Region Conservation Authority (LPRCA) is undertaking an update of its flood hazard mapping for portions of its watershed jurisdiction. The work is partially funded through the Federal Government of Canada’s National Disaster Mitigation Program (NDMP). Two (2) separate studies are being undertaken. The current study, being completed by Wood Environment & Infrastructure Solutions (Wood), involves update of the riverine (watercourse-based) flood hazard mapping for selected, typically more vulnerable/flood susceptible watercourses. Currently approved floodplain/flood hazard mapping for the LPRCA watershed is generally quite dated, originating between 1977 and 1987, some 35 to 45 years in age. Given the advancement in hydraulic modelling tools since that time, the current project provides an opportunity to modernize and update the hydraulic modelling and associated flood hazard mapping. Recently completed LiDAR topographic data (as collected for the Ministry of Natural Resources and Forestry) is available for the Lake Erie extent, which generally includes the Grand River watershed and areas west, which includes the entirety of the LPRCA jurisdiction. This data forms the basis of the current flood hazard mapping update, as described in subsequent sections. Hydrologic modelling is not part of the current scope of work. Hydrologic data has been supplied by LPRCA based on the work completed as part of “LPRCA Hydrology Model Update Study” (Schroeter & Associates, April 18, 2019). In addition to the primary effort related to the generation of updated flood hazard mapping, a flood damage and flood risk assessment are also included in the current study, in order to characterize and assess the most flood vulnerable areas. This includes identification of potential mitigation measures and projects, where feasible and effective. The current technical report is intended to summarize the works completed for the current study, including field work and data collection, hydraulic modelling and floodplain mapping delineation, risk assessment and flood damage calculations, and other related works.

1.2 Study Area Overview The LPRCA jurisdiction encompasses the Municipality of Bayham, the Town of Tillsonburg, most of Norfolk County and portions of Haldimand County, the County of Brant, and the Townships of Malahide, Norwich, and South-West Oxford. The area encompasses some 2,782 km2 of area and is home to approximately 102,000 people. Primary watercourses/watersheds within LPRCA’s jurisdiction are presented in Figure 1.1, and include:  Big Otter Creek  Big Creek  Lynn River  Nanticoke Creek  Sandusk Creek

Project # TPB198049 | 3/31/2020 Page 1 of 46

TPB198049 (LPRCA FPM Technical Report) Agenda Page 20 Technical Report Long Point Region Riverine Flood Hazard Mapping Update

Figure 1.1. Long Point Region Jurisdiction

Figure 1.2. Study Area Limits

Project # TPB198049 | 3/31/2020 Page 2 of 46

TPB198049 (LPRCA FPM Technical Report) Agenda Page 21 Technical Report Long Point Region Riverine Flood Hazard Mapping Update

As noted in Section 1.1, the current study involves the update of flood hazard mapping for only a subset of the watercourses within the LPRCA’s jurisdiction, generally those with an identified (by LPRCA) higher level of flood risk or flood susceptibility. Subject reaches are presented in Figure 1.2, and include:  Big Otter Creek o Norwich o Tillsonburg . Stoney Creek . Big Otter Creek o From Calton to Port Burwell (including Vienna)  Clear Creek (Cultus)  Stoney Creek (Gilbertville)  Lynn River (Simcoe to Port Dover) o Davis Creek o Patterson Creek o Kent Creek o Black Creek o Lynn River  Nanticoke Creek o Waterford o Villa Nova  Sandusk Creek o Garnett o Jarvis o Sandusk The study area limits presented in Figure 1.2 include a total of approximately 89 km of watercourse where updated flood hazard mapping has been generated. As noted previously, a flood risk assessment and flood damage calculations have also been undertaken for the subject areas. The subject areas are generally located in urban areas of varying sizes, from smaller to larger towns. Flood damage calculations have considered the potential impact to different property classifications accordingly. The subject watercourses reflect a range of different drainage system characteristics, with larger and deeper watercourses (such as Big Otter Creek and Lynn River), and shallower smaller systems (such as Sandusk Creek). Topography varies similarly, with larger watercourses generally having more defined valley systems in many cases, and other areas indicating flatter topography. There are also several reservoirs and dams within the study limits which required further consideration. These include, but are not limited to:  Norwich Dam (Big Otter Creek – Norwich)  Crystal Lake and Quance Dam (Lynn River – Simcoe)  Silver Lake and Misner Dam (Lynn River – Port Dover)  Waterford Ponds (Nanticoke Creek - Waterford)

Project # TPB198049 | 3/31/2020 Page 3 of 46

TPB198049 (LPRCA FPM Technical Report) Agenda Page 22 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 29, 2020 File: 1.1.2

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: GM’s REPORT – June & July 2020

RECOMMENDATION

THAT the LPRCA Board of Directors receives the General Manager’s Report for June and July 2020 as information.

STRATEGIC Direction

Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence

BACKGROUND

We continue to adapt the operations as we move into the different phases related to COVID- 19. As of Aug 4th, we will have all staff back working at the administrative office and there may be an exception to this due to specific circumstances. We have implemented a new protocol of when you are not at your desk or office that a face mask is worn. This is a precaution as we move around the office in an effort to minimize the spread of COVID-19. The administration office remains closed to the public at this time. The Joint Health and Safety Committee is continuing to hold weekly conference calls to review issues and develop operating procedures relating to COVID-19.

There have been 152 permit applications reviewed as of July 28th by staff and is similar to the amount in 2019. Staff have also reviewed and provided comments to municipal staff on 56 Planning Act applications.

I have been contacted by a family that is interested in donating a 50-acre bush lot to LPRCA in Norfolk County. Forestry staff have cruised the property and are preparing a summary report for the Land Acquisition Committee.

The Department of Canadian Heritage announced COVID emergency funding and we have submitted an application to the Museum Assistance Program. We qualify for $16,000 and we are waiting to hear if we are successful. The program is to help with the continuous care of heritage collections.

I am very pleased to share a new organizational structure that was effective July 1st, 2020. Ben Hodi was promoted from Water Resources Analyst to our new Watershed Services

Agenda Page 23 Manager. Lorrie Minshall, Interim Manager of Watershed Services will be working with Ben through a transition to the end of August. Leigh-Anne Mauthe was promoted from Planning Technician and Regulations Officer to the new position of Supervisor of Planning Services. Debbie Thain was promoted from Forest Technician to the new position of Supervisor of Forestry. Brandon Good Supervisor BHCA successfully completed the Conservation Authority Compliance Training and is now the Superintendent of Conservation Areas.

All staff have been working hard and it is greatly appreciated as we continue to alter operations to reflect the changing rules. Flexibility has been key and many staff have assisted in areas that are not necessarily their normal job. It has been a group effort to stay informed of the information that is provided by our local health units, the Government of Ontario and the Government of Canada as the health and safety is a priority for our employees and visitors.

Prepared and submitted by:

Judy Maxwell CPA, CGA General Manager

Agenda Page 24 LONG POINT REGION CONSERVATION UTHORITY STAFF REPORT

Date: July 29, 2020 File:1.6.2

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: 2020 Christmas Operating Schedule (J. Maxwell) ______

Recommendation:

THAT the LPRCA Board of Directors closes operations (except for emergency response) on Thursday December 31, 2020: and

That staff working at that time be granted one complimentary day off with pay (December 31, 2020); and

THAT staff wishing to be off are required to utilize two (2) vacation days during the period or take unpaid leave - along with three statutory holidays.

STRATEGIC GOAL

Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence

Background:

The LPRCA has for a number of years closed down operations (except for emergency response) over the Christmas-New Year’s period. The period includes three working days and three statutory holidays that fall within this period. The Board of Directors has traditionally granted a complimentary day off with pay for staff that work during this time period of the year.

This year LPRCA staff is proposing the office remain open for the holiday period. If the Board of Directors decides to again grant one complimentary day off with pay, those staff wishing to utilize vacation over this period would be required to use two vacation days for this period or take unpaid leave.

If the Board approves the complimentary day off with pay it is proposed this day would be Thursday December 31, 2020 in which the office would be closed (except for emergency response).

Agenda Page 25 Budget Implications:

The projected value of one complimentary paid vacation day in December is $5,900. There would be no additional cash payment as staff is salaried employees but each employee would receive an additional vacation day.

Prepared by: Approved and submitted by:

______Aaron LeDuc, CPA, CGA Judy Maxwell, CPA, CGA Manager of Corporate Services General Manager

Agenda Page 26 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 27, 2020 File: 1.4.1

To: Chair and Members LPRCA Board of Directors

From: General Manager/Secretary Treasurer, LPRCA

Re: 2st Quarter, 2020 Budget Performance Report

Recommendation

THAT the LPRCA Board of Directors receives the 2nd Quarter 2020 Budget Performance Report for the period up to and including June 30th, 2020 as information.

STRATEGIC DIRECTION

Strategic Direction #1 – Protect People & Property from Flooding & Natural Hazards Strategic Direction #2 – Deliver Exceptional Services & Experiences Strategic Direction #3 – Support & Empower Our People Strategic Direction #4 – Organizational Excellence

Background

The Q2 financial report provides a summary of the budget vs actual comparison of revenues and expenditures for LPRCA for the period up and including June 30th, 2020. The consolidated statement of operations is attached as Appendix 1 accompanied with the departmental budget vs actual results. The capital projects are summarized in Appendix 2.

The Board approved the 2020 Operating and Capital Budgets on January 8, 2020. The Operating Budget in the amount of $4,441,340 and the Capital Budget was approved in the amount of $963,450.

Discussion

The Q2 operating revenues totaled $1,921,509 with expenditures of $1,659,132. Revenues represented 43.3% of the annual budget and expenditures 37.5% with a surplus of $262,377 for the period.

Revenues are down $353,027 or 15.5% for the same period year over year as a result of the closing of the non-essential part of the economy. Expenditures are down $382,572 or 18.7% for the same period year over year.

The operating surplus of $262,377 for the period up to and including June 30th of the fiscal is 12.6% greater than the 2019 surplus of $232,833 and 25.5% less than the 2018 surplus of $329,437.

Agenda Page 27

Analysis

Campgrounds

The operating surplus from the five campgrounds owned by LPRCA are used to offset the municipal levy for mandated services and programs. Our campgrounds began re-opening on June 12th to seasonal campers and have since opened up for nightly campers in self-contained units and most recently for day-use.

Campground revenues are projected to be 43% of the approved budget of $1,470,864 or $632,070 and expenditures are projected to be 46.8% of the approved budget of $1,195,940 or $559,892. The campgrounds profit is projected to contribute $72,178 or 26.2% of the approved budget surplus of $274,924.

Forestry

Our second program that operating surpluses are used to offset the municipal levy is Forestry. At the end of the second quarter the Forestry program has successfully awarded two tenders to harvest in the amount of $172,675. There is one more forest tender to be issued for 2020 and staff are confident the programs revenue target of $300,000 will be attain for the fiscal. The forestry program surplus is anticipated to remain on budget at $83,968.

Budget Implications:

As was reported at the May meeting of the Board of Directors LPRCA had reduced the number of staff which would normally be hired on a seasonal/contract basis for the various programs and services. We have continued with a regular staff (full-time, part-time, and contract) of 25 of a normal staffing level of 32. The purchasing restriction still remains in effect to those materials, supplies and services that are absolutely necessary.

Overall for the period revenues are down 15.5% and $299,162 short of the quarterly threshold. At this same time expenditures are down 18.7% or $561,539. This puts LPRCA in a surplus position for the period up to and including June 30th of $262,377.

The Q1 Financial Report forecasted operating deficit of $172,511 or 3.88% of budget. Now that we have opened the campgrounds and successfully awarded two forestry tenders the financial outlook is looking more positive.

Although annual revenues will miss their budget target of $4,441,342 the actions taken to date and the continued operational restraints on the expenditure side it is reasonable to forecast a fiscal result range from zero to a surplus of $95,489 or 2.15% of budget.

Management will continue to monitor the financial operations and as greater information becomes available staff may have to take further action to mitigate the potential risk of running a deficit without impacting the services levels of our mandated services and programs.

Prepared by: Approved and submitted by:

______Aaron LeDuc, CPA, CGA Judy Maxwell, CPA, CGA Manager of Corporate Services General Manager/Secretary Treasurer

Agenda Page 28 Long Point Region Conservation Authority Consolidated Statement of Operations For the Period Ending June 30, 2020 Appendix 1

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Program: Watershed Planning and Technical Services $273,122 $357,474 ($84,352) $165,431 $112,397 Watershed Flood Control Services 94,558 232,699 (138,141) 152,790 129,551 Healthy Watershed Services 107,016 186,136 (79,120) 158,288 118,748 Community Relations 32,602 112,275 (79,673) 33,991 34,618 Backus Heritage and Education Services 113,301 606,661 (493,360) 222,331 204,332 Public Forest Land Management Services 92,399 224,538 (132,139) 99,117 81,249 Private Forest Land Management Services 80,913 161,659 (80,746) 141,268 90,896 Conservation Parks 148,522 863,376 (714,854) 300,114 250,051 Other Conservation and Land Management Services 198,242 586,725 (388,483) 245,785 229,184 Corporate Services 518,457 1,109,799 (591,342) 522,588 484,834 $1,659,132 $4,441,342 ($2,782,211) $2,041,704 $1,735,860

Objects of Expenses Staff Expenses $928,805 $2,922,871 ($1,994,066) $1,094,969 $1,000,299 Staff Related Expenses 12,745 55,375 (42,630) 21,842 13,221 Materials and Supplies 99,653 326,848 (227,195) 194,143 139,733 Purchased Services 566,081 1,038,260 (472,179) 655,190 513,395 Equipment 26,891 31,800 (4,909) 32,483 25,175 Other 24,956 66,188 (41,232) 43,077 44,037 Total Expenditures $1,659,132 $4,441,342 ($2,782,210) $2,041,704 $1,735,860

Sources of Revenue: Municipal Levy - Operating $822,481 $1,644,961 ($755,523) $803,726 $776,837 Municipal Levy - Capital - NDMP Riverine Mapping 19,076 0 19,076 0 0 Municipal Levy - Special Capital - Norfolk County Shoreline 48,100 0 48,100 48,100 0 Provincial Grants 87,822 35,998 6,367 20,058 31,388 MNR Grant 0 35,228 (35,228) 0 0 Federal Grants 12,500 16,165 (25,165) 121,966 7,395 User Fees 844,029 2,325,396 (1,481,364) 1,131,200 1,132,409 Community Support 87,500 383,594 (296,094) 149,486 117,268 Total Revenue $1,921,509 $4,441,342 ($2,519,833) $2,274,536 $2,065,297

Excess (deficiency) of revenue over expenditures $262,377 $0 $262,377 $232,833 $329,437

Agenda Page 29 Long Point Region Conservation Authority Statement of Operations Watershed Planning and Technical Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Technical and Planning Services $122,243 $248,967 ($126,724) $93,534 $85,609 Technical Study Services 27,552 108,507 (80,955) 11,239 26,788 NDMP Norfolk Shoreline 47,204 0 47,204 35,196 0 NDMP Riverine Mapping 76,123 0 76,123 25,461 0 Total Activities $273,122 $357,474 ($84,352) $165,431 $112,397

Objects of Expenses Staff Expenses $151,775 $340,404 ($188,629) $107,252 $108,871 Staff Related Expenses 270 2,620 (2,350) 850 726 Materials and Supplies 2,294 3,850 (1,556) 236 260 Purchased Services 118,783 10,600 108,183 57,093 2,540 Total Expenditures $273,122 $357,474 ($84,352) $165,431 $112,397

Sources of Revenue Municipal Levy - Operating $86,621 $173,242 ($86,621) $62,129 $61,411 Municipal Levy - Capital - NDMP Riverine Mapping 19,076 0 19,076 0 0 Municipal Levy - Special Capital - Norfolk County Shoreline Study 48,100 0 48,100 48,100 0 Provincial Grants 58,178 3,500 54,678 0 0 MNR Grant 0 8,807 (8,807) 0 0 User Fees - Lawyer Inquiry Revenue 7,071 22,500 (15,429) 12,104 14,361 34 Planning inquires User Fees - Planning / Technical Service Fees 45,815 82,000 (36,185) 43,975 70,663 123 Planning permits User Fees - Planning Act Review Fees 15,105 67,425 (52,320) 25,514 0 12 Planning reviews Total Revenue $279,967 $357,474 ($77,507) $191,822 $146,435

Excess (deficiency) revenue over expenditures $6,845 $0 $6,845 $26,391 $34,038

Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards. Update flood and erosion hazard mapping under NDMP for Lake Eric shoreline and riverine communities. #2 Deliver Exceptional Services & Experiences Leverage new mapping technologies in planning decision making. Implement new customer service standards for planning and permitting. Report regularly on application turnaround times.

Agenda Page 30 Long Point Region Conservation Authority Statement of Operations Watershed Flood Control Services For the Period Ending June 30, 2020

Current 2019 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Flood Control Administrative Services $31,328 $107,794 ($76,466) $25,324 $34,712 Flood Forecasting and Warning Services 21,855 46,974 (25,119) 20,852 23,105 General Operational Services 8,019 20,955 (12,936) 13,552 7,736 Structures - Minor Maintenance Services 17,399 45,290 (27,891) 21,374 24,677 Structures - Preventative Maintenance Services 42 11,686 (11,644) 2,919 244 General Maintenance Erosion Control Services 0 0 0 0 18 NDMP - Forecasting & Warning Systems Improvements 84 0 84 68,769 0 OMAFRA - Phosphorous 15,831 0 15,831 0 0 Teeterville Dam - WECI 0 0 0 0 6,049 Teeterville Dam Tree Removal - WECI 0 0 0 0 2,057 Vittoria Dam - WECI 0 0 0 0 9,057 Backus Mill Dam - Bridge Inspection - WECI 0 0 0 0 21,896 Total Activities $94,558 $232,699 ($138,141) $152,790 $129,551

Objects of Expenses Staff Expenses $85,514 $195,149 ($109,635) $115,917 $93,895 Staff Related Expenses 92 3,950 (3,858) 564 151 Materials and Supplies 3,503 12,550 (9,047) 20,351 6 Purchased Services 5,448 21,050 (15,602) 7,849 35,499 Equipment 0 0 0 8,110 0 Total Expenditures 94,558 232,699 (138,141) 152,791 129,551

Sources of Revenue Municipal Levy - Operating $103,139 $206,278 ($103,139) $90,090 $92,821 Provincial Grants 14,375 0 14,375 19,955 (6,251) MNR Grant 0 26,421 (26,421) 0 0 Total Revenue 117,514 232,699 (115,185) 110,045 86,570

Excess (deficiency) revenue over expenditures $22,956 $0 $22,956 ($42,746) ($42,981)

Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards Work with Bayham, Norfolk and Haldimand emergency management on joint efforts to increase awareness in flood prone areas. Flood forecasting and warning system improvement project to be completed under NDMP. Operator safety and concreate repairs to be completed at Deer Creek Dam. Complete dam safety plans and evaluate options.

Agenda Page 31 Long Point Region Conservation Authority Statement of Operations Healthy Watershed Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Healthy Watershed Technical Support Services $15,771 $44,494 ($28,723) $31,447 $39,649 Drain Classification - DFO/LPRCA 0 4,293 (4,293) 0 0 Watershed Low Water Response Services 2,011 4,998 (2,987) 2,602 0 Surface & Groundwater Quality Monitoring Services 12,708 38,513 (25,805) 28,042 8,513 Flood Gauge Installation Project 0 0 0 134 0 Lamprey Barrier Inspection Services 0 973 (973) 758 956 Water Supply Source Protection Planning 5,736 10,893 (5,157) 6,279 3,681 Lynn River Water Quality Monitoring Project 5,604 13,333 (7,729) 1,460 3,275 Clean Water Projects 0 0 0 4,863 3,877 Sediment and Erosion Control Services 4,726 12,949 (8,223) 4,586 4,559 Big Creek / Hahn Marsh Buffer 0 0 0 0 12,170 Essex Erie Species at Risk 10,580 7,400 3,180 1,484 4,498 HSP / SAR Ecosystem Restoration 31,360 0 31,360 54,764 0 Federal grant funded projects $31,360 Prairie Grass / Norf Land Stewardship 0 0 0 0 1,742 Big Creek Water Quality Monitoring 6,179 15,483 (9,304) 1,914 4,204 Backus Wetland Project 10,470 20,500 (10,030) 32 0 Phragmites Control 1,871 12,307 (10,436) 10,739 0 OPG Wetlands 0 0 0 9,184 8,367 National Wetland Conservation Fund 0 0 0 0 14,340 ANSI Big Otter Project 0 0 0 0 8,918 Total Activities $107,016 $186,136 ($79,120) $158,288 $118,748

Objects of Expenses Staff Expenses $49,780 $122,701 ($72,921) $69,581 $58,399 Staff Related Expenses 102 2,050 (1,948) 1,483 33 Materials and Supplies 1,772 18,448 (16,676) 887 2,631 Purchased Services 55,362 42,937 12,425 86,336 57,685 Total Expenditures $107,016 $186,136 ($79,120) $158,288 $118,748

Sources of Revenue Municipal Levy - Operating $43,729 $87,458 ($43,729) $70,808 $56,864 Provincial Grants 15,269 4,998 10,271 104 23,600 Federal Grants 12,500 16,165 (3,665) 121,966 7,395 User Fees 0 0 0 0 0 Community Support 19,306 82,698 (63,392) 23,744 33,633 Total Revenue $90,804 $191,319 ($100,515) $216,622 $121,492

Excess(deficiency) revenue over expenditures ($16,212) $5,183 ($21,395) $58,334 $2,744

Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards Work with property owners and complete 10 wetland restoration projects and three erosion control #2 Deliver Exceptional Services & Experiences projects. Monitor water quality and report on watershed health.

Agenda Page 32 Long Point Region Conservation Authority Statement of Operations Community Relations For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Communication and Marketing Services $32,535 $103,650 ($71,115) $33,132 $32,833 Leighton & Betty Brown Scholarship Trust Fund 0 1,000 (1,000) 0 0 LPRCA Memorial Woodlot Services 67 7,625 (7,558) 859 1,785 Total Activities $32,602 $112,275 ($79,673) $33,991 $34,618

Objects of Expenses Staff Expenses $26,484 $65,025 ($38,541) $25,811 $21,610 Staff Related Expenses 0 2,500 (2,500) 400 869 Materials and Supplies 1,656 17,050 (15,394) 5,282 9,051 Purchased Services 4,462 27,700 (23,238) 2,497 3,087 Total Expenditures $32,602 $112,275 ($79,673) $33,991 $34,618

Sources of Revenue Municipal Levy - Operating $45,888 $91,775 ($45,887) $53,416 $71,066 Provincial Grants 0 6,000 (6,000) 0 0 Community Support 3,888 14,500 (10,612) 4,229 2,829 Total Revenue $49,776 $112,275 ($62,499) $57,645 $73,895

Excess(deficiency) revenue over expenditures $17,174 $0 $17,174 $23,654 $39,277

Strategic Directions Action Plan #1 Protect People & Property From Flooding & Natural Hazards New LPRCA website and increase social media following. #2 Deliver Exceptional Services & Experiences Promote LPRCA Conservation Parks #4 Organizational Excellence Leverage Technology to improve the effectiveness of flood forecasting warnings.

Agenda Page 33 Long Point Region Conservation Authority Statement of Operations Backus Heritage and Education Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Educational and Interactive Program Services $26,915 $104,636 ($77,721) $27,033 $42,642 Heritage Village and Historical Services 29,390 169,461 (140,071) 68,515 41,031 Backus Conservation Area Services 56,996 332,564 (275,568) 126,783 117,637 TD Trail Revitalization 0 0 0 0 1,722 Display Revitalization 0 0 0 0 1,300 Total Activities $113,301 $606,661 ($493,360) $222,331 $204,332

Objects of Expenses Staff Expenses $75,271 $469,761 ($394,490) $166,782 $151,368 Staff Related Expenses 305 3,300 (2,995) 3,950 1,319 Materials and Supplies 5,080 26,900 (21,820) 9,714 9,843 Purchased Services 29,045 103,100 (74,055) 38,285 38,202 Equipment 3,600 3,600 0 3,600 3,600 Total Expenditures $113,301 $606,661 ($493,360) $222,331 $204,332

Sources of Revenue Municipal Levy - Operating $66,956 $133,913 ($66,957) $76,354 $83,504 Provincial Grants 0 21,500 (21,500) 0 9,271 User Fees - Seasonal Sites 58,748 142,000 (83,252) 132,654 117,942 32 Seasonal campers User Fees - Summer Storage 2,854 0 2,854 0 0 15 Summer storage units User Fees - Winter Storage 0 10,500 (10,500) 0 0 User Fees - Camping Revenue 897 127,650 (126,753) 35,194 25,705 User Fees - Church Rentals/Weddings/Photograp 125 1,000 (875) 403 199 User Fees - Heritage Village 102 11,052 (10,950) 1,637 1,153 User Fees - Education & Interactive Program 106 30,400 (30,294) 1,149 17,768 User Fees - Property/Building Rentals 8,800 9,000 (200) 8,664 8,797 Other - Interest on Investments 0 1,525 (1,525) 132 (722) Endowment Funding 0 102,000 (102,000) 0 0 Backus Mill Donations - Deferred 0 0 0 30,172 30,172 Community Support 7,757 16,121 (8,364) 64,552 18,543 Total Revenue $146,346 $606,661 ($460,315) $350,910 $312,332

Excess(deficiency) revenue over expenditures $33,045 $0 $33,045 $128,579 $108,000

Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Continue to provide visitors and campers exceptional experiences. #4 Organizational Excellence Revitalization Project of the Education Centre to enhance visitor experiences. Support staff & volunteers to continue & improve the Backus Heritage CA experience.

Agenda Page 34 Long Point Region Conservation Authority Statement of Operations Public Forest Land Management Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities General Forestry Management Services $92,399 $224,538 ($132,139) $99,117 $81,249 Total Activities $92,399 $224,538 ($132,139) $99,117 $81,249

Objects of Expenses Staff Expenses $70,380 $159,788 ($89,408) $68,628 $59,152 Staff Related Expenses 7,886 10,300 (2,414) 7,584 7,694 Materials and Supplies 1,158 3,600 (2,442) 373 294 Purchased Services 12,975 50,850 (37,875) 22,532 14,109 Total Expenditures $92,399 $224,538 ($132,139) $99,117 $81,249

Sources of Revenue User Fees $176,365 $300,000 ($123,635) $64,100 $96,372 Forestry tenders (2) $172,675 Community Support 0 0 0 0 0 Contribution from Reserves 0 0 0 0 Total Revenue $176,365 $300,000 ($123,635) $64,100 $96,372

Excess (deficiency) revenue over expenditures $83,966 $75,462 $8,504 ($35,017) $15,123

Strategic Directions Action Plan #1 Organizational Excellence Continue sustainable harvesting practices (ecological surveys and FMP). #3 Support & Empower Our People Support our staff in continuing education programs. Research Carbon Offset Program. Continue to focus on healthy & safety.

Agenda Page 35 Long Point Region Conservation Authority Statement of Operations Private Forest Land Management Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Private Property Tree Planting Services $43,781 $119,561 ($75,780) $120,149 $72,556 OPG Tree Planting Services 25,719 32,129 (6,410) 3,051 5,182 LPB/OPG Long Term Tree Planting Services 2,286 6,429 (4,143) 142 3,190 Conservation Land Tree Cutting Bylaw 0 0 0 0 106 Trees for Roads 9,126 0 9,126 5,697 9,862 Dereham Wetlands Restoration 0 3,540 (3,540) 0 0 Norfolk ALUS Restoration 0 0 0 12,229 0 Total Activities $80,913 $161,659 ($80,746) $141,268 $90,896

Objects of Expenses Staff Expenses $16,162 $39,244 ($23,082) $9,612 $11,732 Staff Related Expenses 0 850 (850) 25 0 Materials and Supplies 39,199 75,925 (36,726) 87,060 55,650 Nursery stock $38,792 Purchased Services 25,552 45,640 (20,088) 44,571 23,514 Tree planting $24,368 Total Expenditures $80,913 $161,659 ($80,746) $141,268 $90,896

Sources of Revenue User Fees $75,975 $119,561 ($43,586) $92,823 $35,209 Trees Ontario $75,975 Community Support 52,482 42,098 10,384 26,622 25,415 OPG $37,981 Total Revenue $128,458 $161,659 ($33,201) $119,445 $60,624

Excess (deficiency) revenue over expenditures $47,545 $0 $47,545 -$21,823 -$30,272

Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences The projection is to plant 60,000 trees funded by private landowners and Forest Ontario. #4 Organizational Excellence The projection is to plant 12,000 trees with the OPG funding. Dereham Wetlands Restoration - Woodcock enhancement project. Tree survival monitoring and reporting.

Agenda Page 36 Long Point Region Conservation Authority Statement of Operations Conservation Parks For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities: Norfolk Conservation Park Services $35,703 $227,376 ($191,673) $83,007 $74,503 Deer Creek Conservation Park Services 23,182 159,292 (136,110) 50,526 47,377 Haldimand Conservation Park Services 42,821 266,825 (224,004) 101,620 74,891 Waterford North Conservation Park Services 46,816 209,883 (163,067) 64,961 53,280 Total Activities $148,522 $863,376 ($714,854) $300,114 $250,051

Objects of Expenses: Staff Expenses $78,793 $537,116 ($458,323) $173,521 $157,999 Staff Related Expenses 0 2,855 (2,855) 1,392 1,702 Materials and Supplies 10,663 50,475 (39,812) 22,340 15,510 Purchased Services 44,666 258,530 (213,864) 88,461 60,440 Hydro $7,482, firewood $10,320, septic $7,932 Equipment 14,400 14,400 0 14,400 14,400 CAMIS resevation system Total Expenditures $148,522 $863,376 ($714,854) $300,114 $250,051

Sources of Revenue User Fees-Seasonal Sites Fees & AC Fees $347,129 $694,250 ($347,121) $500,112 $569,005 205 Seasonal campers User Fees-Summer Storage 11,797 0 11,797 0 0 55 summer storage units User Fees-Winter Storage 381 45,250 (44,869) 0 0 User Fees-Camping Revenue 3,198 392,050 (388,852) 95,684 75,072 User Fees-Rental at Haldimand 3,420 6,750 (3,330) 3,360 3,300 Firewood $1,535 Total Revenue $365,925 $1,138,300 ($772,375) $599,156 $647,377

Excess (deficiency) revenue over expenditures $217,403 $274,924 ($57,521) $299,042 $397,326

Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Continue to provide visitors and campers exceptional experiences. #4 Organizational Excellence Review and improve seasonal camper's policies for consistency across all parks. Support supervisors and staff with enhanced training.

Agenda Page 37 Long Point Region Conservation Authority Statement of Operations Other Conservation and Land Management Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities Parkettes Services $6,048 $48,092 ($42,044) $9,150 $10,137 Lee Brown Waterfowl Management Services 42,360 139,330 (96,970) 47,012 57,556 Fish and Wildlife Support Services 0 3,500 (3,500) 918 918 General Facility Maintenance Services 70,131 163,302 (93,171) 72,686 59,694 Motor Pool Services 74,228 172,177 (97,949) 101,053 80,530 Ash Tree Removal 5,475 59,324 (53,849) 13,019 19,487 Camp Trillium Fish Derby 0 1,000 (1,000) 1,947 862 Total Activities $198,242 $586,725 ($388,483) $245,785 $229,184

Objects of Expenses Staff Expenses $128,639 $384,150 ($255,511) $131,121 $127,045 Staff Related Expenses 928 3,850 (2,922) 139 1,487 Materials and Supplies 29,347 106,050 (76,703) 43,297 41,716 Motor pool repairs $20,734 Purchased Services 39,328 92,675 (53,347) 71,228 58,936 Gas $16,628, Diesel $4,042 Total Expenditures $198,242 $586,725 ($388,483) $245,785 $229,184

Sources of Revenue Municipal Levy - Operating $166,523 $333,045 ($166,522) $123,300 $128,793 User Fees 81,815 253,680 (171,865) 108,587 92,667 Total Revenue $248,338 $586,725 ($338,387) $231,887 $221,460

Excess(deficiency) revenue over expenditures $50,096 $0 $50,096 ($13,898) ($7,724)

Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Support operations for parks, flood control structures, forestry and motorpool. #4 Organizational Excellence Manage Lee Brown Marsh for sustainable hunting opportunities and a healthy ecosystem. Utilize staff and their skills to complete capital projects and improve LPRCA facilities and campgrounds.

Agenda Page 38 Long Point Region Conservation Authority Statement of Operations Corporate Services For the Period Ending June 30, 2020

Current 2020 Annual Budget Actual Actual YTD Budget Variance 2019 2018 Comments Activities LPRCA Board $9,487 $35,250 ($25,763) $14,005 $16,716 Conservation Ontario Fees 15,469 30,938 (15,469) 29,072 27,321 Corporate / IT Services 493,501 1,043,611 (550,110) 479,511 440,797 Total Activities $518,457 $1,109,799 ($591,342) $522,588 $484,834

Objects of Expenses Staff Expenses $246,007 $609,533 ($363,526) $226,743 $210,228 Staff Related Expenses 3,162 23,100 (19,938) 5,454 (760) Materials and Supplies 4,981 12,000 (7,019) 4,603 4,772 Purchased Services 230,460 385,178 (154,718) 236,338 219,383 Insurance $78,260, IT $8,230, Cleaning $5,445, Legal $3,863 Equipment 8,891 13,800 (4,909) 6,373 7,175 Accounting Software $2,350, Equiment $2,700 Other 24,956 66,188 (41,232) 43,077 44,037 Total Expenditures $518,457 $1,109,799 ($591,342) $522,588 $484,834

Sources of Revenue: Municipal Levy - Operating $309,625 $619,250 ($309,625) $327,629 $282,379 Provincial Grants 0 0 0 0 4,767 User Fees 4,325 8,800 (4,475) 5,109 4,918 Community Support 4,067 126,177 (122,110) 167 6,676 Leased property to be invoiced in Q3 Total Revenue $318,017 $754,227 ($436,210) $332,905 $298,740

Excess(deficiency) revenue over expenditures ($200,440) ($355,572) $155,132 ($189,683) ($186,095)

Strategic Directions Action Plan #2 Deliver Exceptional Services & Experiences Update polices and procedures: Health & Safety Policy, Procurement Policy, Record Retention Policy #3 Support & Empower Our People Implement EFT module in Accounts Payable. #4 Organizational Excellence

Agenda Page 39 Long Point Region Conservation Authority CAPITAL SUMMARY JUNE 30, 2020 Appendix 2

PROGRAMS AND PROJECTS Total $'s PRIOR 2020 2020 WECI Federal Spent to Total $'s YEARS Capital Special Reserves Status Confirmed NDMP June 30, Remaining OBJECTS OF EXPENSES Capital Levy Levy Levy 2020 Watershed Services Flood Control Operation Chamber Modification- Deer Creek $12,500 $12,500 Started - Quotes $25,000 Flood Control Structure Concrete Repairs - Deer Creek Note:1 $175,000 $0 No WECI funding $175,000 Flood Control Structure Studies - Norwich Dam Safety Review $41,500 $3,500 $45,000 Started-RFP $90,000 Flood Control Structure Studies - Deer Creek Dam Safety Review $45,000 $0 No WECI funding $45,000 NDMP Riverine Floodplain Mapping $34,500 $41,623 $76,123 Complete $0 NDMP Norfolk County Lake Erie Shoreline Hazard Mapping $48,100 $23,601 $71,701 Complete $0 Flood Control Structure Repairs and Studies Surplus $36,784 $12,500 Future Projects $49,284

Backus Heritage and Education Services Backus Hydro Upgrades $10,000 $10,000 $11,481 In progress $8,519 Pool Deck Concrete Replacement $19,500 Not started $19,500 Backus Water Systems Upgrades $17,349 Not started $17,349

Conservation Parks Management Services Haldimand CA Water System Upgrades / Well Access $12,000 $2,204 In progress $9,796 Haldimand CA Fire Pit Rings $2,090 Not started $2,090 Haldimand Hydro Upgrades $13,685 $14,356 Completed -$671 Norfolk CA Hydro Upgrades $14,101 $10,000 $8,500 In progress $15,601 Norfolk CA Beach / Pumphouse Stair Access Upgrade $5,000 $711 In progress $4,289 Norfolk CA Water Intake Upgrade $7,597 $899 In progress $6,698 Waterford North CA Office / Pavilion Roof Replacement $8,000 $5,888 In progress $2,112 Waterford North CA Water and Electrical Additions Phase 3 $57,700 $100,000 Not started $157,700 Waterford North CA Floating Dock / Canoe Station $6,000 Not started $6,000 Waterford North CA Water and Electrical Additions - Phase 2 $55,574 $42,721 In progress $12,852 Deer Creek CA Campsite Water & Hydro Upgrades $14,000 $1,361 In progress $12,639 Canoes and Related Watersports Equipment $324 Not started $324

Other Conservation and Land Management Services Vehicle Replacement ( 2 pickup trucks) $70,000 In progress $70,000 Utility Task Vehicle (2) $32,000 On hold $32,000 Equipment Replacement ( 1 riding lawnmower) $15,000 $9,600 Completed $5,400 Park Sign Replacement & Roadway Signage for Parks $11,285 Not started $11,285 Foresty Tract Signage $6,450 $6,450 $336 In progress $12,564 Forestry Tract Gates $1,444 $4,200 $2,247 In progress $3,397 911 Signs for all Properties $14,000 Not started $14,000

Corporate Services Computer Upgrades $4,932 $8,500 $1,217 In progress $12,215 Administration Office Flooring Upgrades $26,500 Not started $26,500 Administration Capital Levy from not upgrading parking lot $38,550 Future projects $38,550 Phone System Administration Office Upgrade $15,000 Not started $15,000 Administration Office Furniture $44,389 $984 Window Blinds $43,405

$361,554 $386,350 $223,100 $57,500 $65,224 $100,000 $250,328 $943,400 Note 1: Norfolk County Special Levy in the budget howvever WECI was not secure so the project is deferred and WECI will be applied for in 2021.

Agenda Page 40 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 28th, 2020 File: 2.1.C.22.3

To: Chair and Members LPRCA Board of Directors

From: General Manager

RE: Norwich Dam – Dam Safety Review

RECOMMENDATION

That the LPRCA Board of Directors accepts the proposal submitted by D.M. Wills Associates Limited for engineering services to undertake a Dam Safety Review of the Norwich Dam at a cost of $79,625.00 (excluding applicable taxes) plus $8,000.00 for provisional contingency items.

STRATEGIC PLAN

Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence

BACKGROUND

The Norwich Dam was originally constructed in the late 1960’s by the Big Otter Conservation Authority approximately 103 km upstream of Lake Erie on Big Otter Creek within the village of Norwich. In 1970, the dam came under the ownership of the LPRCA after the Big Creek and Big Otter Creek Conservation Authorities merged. Currently the dam serves as a feature to the Norwich Conservation Area and has historically provided low flow augmentation on occasion.

The structure is approximately 50-years old and its condition is typical for a structure of its age. In 2014, Riggs Engineering undertook a close-up visual inspection of the dam. The inspection identified potential concerns and made recommendations relating to its structural condition, operational capability, public safety, and that a Dam Safety Review be completed.

REQUEST FOR PROPOSALS

Requests for proposal (RFP) were solicited from engineer consulting firms to complete the Dam Safety Review for the Norwich Dam. The RFP was posted to MERX and the LPRCA website on June 15th, 2020. Thirteen (13) engineering consulting firms obtained the RFP document and seven (7) proposals were received by the July 13th deadline.

Proposals were reviewed and evaluated by the Evaluation Committee to determine the strengths and qualifications most advantageous to LPRCA in accordance with the following RFP selection criteria:

Agenda Page 41 Compliance of the proposal with the RFP, 1. Quality of the proposal, 2. Resources and capability/commitment to complete project within timelines, 3. References, 4. Cost.

Proposals were received from:

Company Price (excluding HST) • AECOM -Assuming low hazard classification of dam $ 86,000.00 -Including provisional costs if dam is determined to be $ 99,600.00 classified as high hazard • D.M. Wills Associates Ltd. $ 79,625.00 • Geosyntec Consultants International, Inc. $103,794.37 • GHD Limited $ 79,016.00 • Hatch Ltd. $ 78,698.00 • SNC-Lavalin GEM Ontario Inc. $ 88,251.00 • Stantec $ 78,374.00

The total value of the submitted proposals was between $78,374.00 and $103,794.37. Based on the evaluation of the submitted proposals in accordance with the RFP selection criteria, staff recommends that the proposal submitted by D.M. Wills Associates Limited be accepted. D.M. Wills Associates has provided a comprehensive proposal that includes a detailed sediment sampling program of the reservoir to assesses the quantity and quality of accumulated sediment and an intrusive geotechnical investigation with four (4) boreholes of the embankment. D.M. Wills Associates and its team have significant experience working with Conservation Authorities and undertaking dam safety reviews.

BUDGET IMPLICATIONS

The approved 2020 Capital Budget includes $90,000 ($45,000 levy and $45,000 WECI) to complete the Dam Safety Review for the Norwich Dam. A successful application was made to the MNRF Water Erosion Control infrastructure program (WECI) to co-fund 50% of the cost for an amount up to $45,000. The recommended proposal is within the approved 2020 budget.

Prepared by: Approved and submitted by:

Ben Hodi, M.A.Sc Judy Maxwell, CPA, CGA Watershed Services Manager General Manager

Agenda Page 42 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 27, 2020 File: 1.3.7.1

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: Timber Tender LP-328-20 Tarzca-Roberts-Hird Tract – Block #1 (J Maxwell)

RECOMMENDATION:

THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber Inc. for marked standing timber at the Tarzca-Roberts-Hird Tract – Block #1– LP-328-20 for a total tendered price of $131,275.00.

STATEGIC PLAN:

Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #4 – Organizational Excellence

BACKGROUND:

As part of the ongoing forestry program of the .LPRCA, staff prepared and the Board of Directors approved the prescription/operating plan for the Tarzca-Roberts-Hird Tract – Block #1. The Tarzca-Roberts-Hird (Block 1) is 51 acres and is located on Norfolk County Road 19 West, Windham Township.

The marking in the field with forestry staff was completed and tenders were prepared and mailed to various sawmills and timber buyers.

Results of the tendering process are as follows:

a) Harris-Floyd Tract – Block #1 1) Townsend Lumber Inc. $131,275. 2) Bauman Sawmill Inc. $107,000. 3) Springwater Mills $ 95,000.

The bid submitted by Townsend Lumber Inc. was higher than the expected bid range and LPRCA has successfully dealt with this watershed-based company previously.

Agenda Page 43 BUDGET IMPLICATIONS:

To date, $307,600 revenue has been generated which includes the Tarzca-Roberts-Hird Tract – Block #1. The 2020 budget was $300,000 for forestry revenue and with this tender the actual revenue has exceeded budget. Prepared by: Approved & Submitted by:

Debbie Thain Judy Maxwell, CPA, CGA Supervisor of Forestry General Manager

Agenda Page 44 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 29, 2020 File: 1.2.10

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: EBR Response to Proposed Water Taking Regulation Amendments

RECOMMENDATION

THAT the LPRCA Board of Directors receives the report for information on LPRCA’s response to the MECP Proposal Paper, Updating Ontario’s Water Quantity Framework.

STRATEGIC PLAN

Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences

BACKGROUND

The Ministry of the Environment, Conservation and Parks has posted a Proposal Paper on the Environmental Bill of Rights Registry (EBR) soliciting comments until August 2, 2020. The Proposal Paper describes proposed updates to Ontario’s Water Quantity Management Framework including amendments to the Water Taking and Transfer Regulation (O.Reg. 387/04) and the Environmental Activity Sector Registry – Water Taking Regulation (Reg. 63/16). LPRCA’s response to the posting is attached.

In 2004, O.Reg. 387/04 designated the Long Point Region watershed a High Water Use Area and imposed restrictions prohibiting new or increased water takings for purposes that incorporate water into products, such as beverage manufacturing, fruit or vegetable canning, and ready-mix concrete. Given the significant impacts of the restrictions in this region, LPRCA and Norfolk County have repeatedly asked the Province and the Ministry for a change in approach.

The proposed amendments to O.Reg. 387 would remove the designation and associated prohibitions. They would instead include a more flexible approach that allows water taking to be managed on an area-basis (e.g. watershed, aquifer) in recognition of local circumstances. It should be noted that the technical experts, based on data now available, have deemed water taking in the Norfolk Sand Plain to be sustainable.

Agenda Page 45 The proposed amendments also provide better direction on priorities of water use to assist in water taking decisions where there are competing demands for water. The priorities recognize the importance of water for environmental, drinking water and agricultural irrigation purposes.

More information about the proposed amendments is included in the attached LPRCA response.

BUDGET IMPLICATION

None

Prepared by: Approved and submitted by:

Lorrie Minshall, P.Eng. Judy Maxwell, CPA, CGA Interim Manager Watershed Services General Manager

Agenda Page 46

Long Point Region Conservation Authority 4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123 Email: [email protected] ˖ www.lprca.on.ca

ERO 019-1340 Updating Ontario’s Water Quantity Management Framework Response to Discussion Paper Submitted July 30, 2020

Thank you for the opportunity to comment on the Proposal Paper for Updating Ontario’s Water Quantity Management Framework (EBR #019-1340). The Long Point Region Conservation Authority generally supports the proposed amendments to the Water Taking and Transfer Regulation (O.Reg. 387/04) and the Environmental Activity Sector Registry - Water Taking Regulation (O.Reg. 63/16) with the goal to: 1. Establish clear provincial priorities of water use; 2. Update the approach to managing water takings in stressed areas; 3. Make water taking data more accessible; and 4. Give host municipalities more input into water bottling decisions. LPRCA supports the proposed priorities for water resource management as outlined in the Proposal Paper: I. Highest 1. Environment and Drinking Water (equally) priority uses • Environment (e.g. maintaining stream flows, water levels and water quality to protect human health and sustain freshwater ecosystems) • Drinking Water (e.g. municipal and indigenous water supplies, private domestic use, livestock watering, schools, hospitals) 2. Agricultural Irrigation

II. Priority 1. Industrial / Commercial (e.g. golf course irrigation, aggregate Among washing, industrial cooling) Other Uses 2. Others (e.g. aesthetic, other non-essential uses)

The proposed priorities recognize the special water needs of living things as well as the municipal need to secure sustainable, affordable water supplies necessary for long-term growth. At the same time, the proposed priorities balance the water needs for agriculture and for other commercial and industrial users vital to community prosperity. LPRCA strongly believes that the existing high water use area designation and regulatory restrictions reflected in the current O.Reg. 387/04 Sections 3 and 5 must be amended as proposed. LPRCA along with Norfolk County has advocated for a change in approach for many years.

Agenda Page 47

We are happy to see that, with the information now available, the technical experts have deemed water taking in the Norfolk Sand Plain to be sustainable. LPRCA also believes that the assessment and management of water takings proactively, on an area basis is the best solution in stressed areas. We ask that processes be flexible and encourage local water user communities to work collaboratively to manage water resources and deal with drought. LPRCA applauds the proposal to make water taking data more accessible. The data is vital to LPRCA’s water management programs through which LPRCA: - chairs and provides information and support to the LPR Low Water Response Team; - is circulated and provides comments on PTTW applications; - maintains a water use inventory for the watershed; - monitors related conditions such as water temperature, and reports on watershed health. Thank you once again for the opportunity to comment on “Updating Ontario’s Water Quantity Management Framework” (EBR #019-1340). LPRCA is prepared to assist with the updates to technical guidelines through our continued participation in the provincial Water Quantity External Working Group. Sincerely,

Judy Maxwell General Manager

Agenda Page 48

LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 27, 2020 File: 1.4.1

To: Chair and Members LPRCA Board of Directors

From: General Manager/Secretary-Treasurer, LPRCA

Re: Campground Operations

Recommendation

THAT the LPRCA Board of Directors receives the Campgrounds Operations report as information.

Strategic Goal

Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower Our People Strategic Direction #4 – Organizational Excellence

Background

Long Point Region Conservation Authority operates five seasonal campgrounds which operate annually May 1 thru October 15. The profit generated through campground operations is used to offset the Municipal Levy for mandated programing and services.

On March 17, 2020 the Government of Ontario declared a provincial emergency due to the COVID-19 pandemic. On Saturday April 25th, 2020 the Ontario Government announced the closure of Ontario’s provincial parks and conservation reserves till May 31, 2020.

On Thursday May 14, 2020 as part of the Stage 1 Openings the Provincial Government announced that Outdoor recreational Amenities may begin operations. Private campgrounds are included under the Outdoor Recreational Amenities category.

The five campgrounds were opened June 12, 2020 to our seasonal campers with a trailer or RV with water/electric hook ups in the park to use their trailer. Common amenities, recreational facilities and pool will remain closed.

Discussion

Seasonal Camping

We had 207 of our seasonal campers return for the 2020 season and 70 campers elected to store their campers in light of the COVID-19 pandemic. We had projected 10% of

Agenda Page 49

our seasonal campers would elect to store their campers for the season due to the COIVD- 19; however, approximatly 25% decide to defer the 2020 camping season. We were able to attract 30 new seasonal campers and we are optimistic the majority of these campers will return for the 2021 season.

Overnight Camping

On July 10, 2020 we opened two of our five campgrounds to overnight camping for self- contained units with a functioning washroom (Backus Heritage and Waterford North Conservations Areas). The decision to open these two campgrounds to overnight camping was based on the following factors:

(i) If we opened up for nightly camping can it be done safely for our staff and customers (ii) Recruitment of sufficient staff to provide acceptable service levels (iii) These two parks have segregate sections for seasonal and nightly camping

We opened 15 campsites at Waterford North and 21 at Backus Heritage Conservation Area. In the first two weeks of opening overnight camping 45 and 72 overnight visits were booked at Waterford North and Backus Heritage Conservation Areas respectively. This represents a 21% (WNCA) and 24% (BHCA) utilization rate.

For the August long weekend Waterford North is 80% booked and Backus Heritage 79%. Overall, for the month of August Waterford North is 15% booked and Backus Heritage 18%.

Campground Day-Use Access

On July 18, 2020 we opened three of our five campgrounds for day-use (Deer Creek, Backus Heritage and Waterford North Conservation Areas). We worked with CAMIS to implement day-use passes so they can be booked 7-days in advance using the reservations system to limit contact at the gatehouses and to provide a control regarding the capacity at each Conservation Area. Deer Creek has 35, Backus Heritage 30 and Waterford North Conservation Area 30 day-use passes available. Overall, 168 day-use passes were purchased in the first week of re-opening.

Budget Implications

The seasonal revenue forecasted in June before the opening of the campgrounds anticipated that 10% of seasonal campers would elected to pay for the summer storage and forgo the 2020 camping season; however, 25% of our returning seasonal campers decided to go this route. We are projected to attain 90% of the $511,622 forecasted seasonal camping fees through the summer storage fee and the addition of 30 new seasonal campers. Other Sales for the period end June 30, 2020 include: reservation fees, firewood, ice, and property rentals. The Other Sales forecasts considers sales made up to and including July 26, 2020 and booked reservations.

The wages are projected to remain stable with the forecast provide in June as we have reduced our scheduled work hours on the weekday evenings. Additionally, to optimize the

Agenda Page 50

limited availability of workers we have scheduled staff to rotate through two Conservation Areas (Backus Heritage and Deer Creek). We were successful in obtaining grant funding through the Canada Summer Jobs program for 10 positions and they have now been filled.

Materials Supplies & Services are projected to increase by $28,822 (12.1%) over the June forecast and then additional expenses are related to the maintenance, cleaning and disposal of refuse required with the phased in approach we are taking.

The following revised pro forma statement of operations is based on the phased in re- opening of campgrounds opening:

Parks Operations Projections:

2020 Campgrounds Forecast 2020 Forecast 2019 Actual 2020 Budget (June Meeting) Q2 Actual 2020 Forecast Revenues Seasonal Fees $ 662,294 $ 836,250 $ 511,622 $ 405,877 $ 443,862 Summer Storage $ 14,651 $ 15,412 Winter Storage Fees $ 55,668 $ 55,750 $ 55,668 $ 381 $ 55,668 Other Sales $ 593,136 $ 578,864 $ - $ 20,127 $ 117,127 Total Revenue $ 1,311,098 $ 1,470,864 $ 567,290 $ 441,035 $ 632,070

Expenses Wages $ 669,615 $ 763,767 $ 302,301 $ 128,375 $ 293,375 Material Supplies & Services $ 377,000 $ 432,173 $ 237,695 $ 121,144 $ 266,517 Total Expenes $ 1,046,615 $ 1,195,940 $ 539,996 $ 249,519 $ 559,892

Profit $ 264,483 $ 274,924 $ 27,294 $ 191,517 $ 72,178

The phased in re-opening of the campgrounds is forecasted to positively contribute to the overall financial position in the projected amount of $72,178.

Prepared by: Approved and submitted by:

______Aaron LeDuc, CPA, CGA Judy Maxwell, CPA, CGA Manager of Corporate Services General Manager/Secretary Treasurer

Agenda Page 51 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 29, 2020 File: 3.6.2

To: Chair and Members, LPRCA Board of Directors

From: General Manager/Secretary Treasurer, LPRCA

Re: Watershed Conditions Update

RECOMMENDATION

THAT the LPRCA Board of Directors receives the watershed conditions update report as information.

STRATEGIC PLAN

Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards Strategic Direction #2 – Deliver Exceptional Services and Experiences Strategic Direction #3 – Support and Empower our People Strategic Direction #4 – Organizational Excellence

SUMMARY

Lake Erie levels remain near record summer highs and current forecasts are expecting above average levels for the Great Lakes into next year. The high lake levels with strong sustained wind events can cause wave uprush and lake surges leading to erosion, flooding and property damage. LPRCA staff continue to provide daily Lake Erie Flood Outlook updates to shoreline municipalities.

Overall, the summer of 2020 has been dry. However, a July 11th thunderstorm brought significant rain to the southern parts of the Municipality of Bayham, and parts of Norfolk and Haldimand Counties. LPRCA has reactivated the local Low Water Response Team and continues to monitor weather conditions, stream levels and groundwater conditions.

BACKGROUND

Lakeshore flooding and erosion are two on-going problems in the Long Point Region watershed. As noted in the Flood Contingency Plan, LPRCA is responsible for operating a flood forecasting and warning system in collaboration with the Ontario Ministry of Natural Resources and Forestry. This system includes monitoring weather conditions and forecasts, forecasting flood potential, issuing bulletins and communicating updates to municipalities. Through this flood warning system, municipalities can take the necessary actions to minimize loss of life and property damage due to flooding by local watercourses or Lake Erie.

Agenda Page 52

Since the summer of 2015, water levels in Lake Erie have generally been well above average. This continued high static lake level, combined with minor to moderate surge events, have had continuous erosion impacts along the shoreline in addition to the accompanying shoreline flooding.

Thus far in 2020, records for average monthly lake levels were set for February through May. June 2020 was second to 2019’s record high with July expected to rank the same. The lakewide daily water level peaked this year at the end of May at 175.14 m IGLD85; last year had an all-time record lakewide daily peak at 175.19 m on June 22nd. No significant surge events have occurred since April 13th of this year; this is typical for the period May-September. Two smaller surges occurred on June 11th and June 23rd; messages were issued to municipal flood coordinators in affected municipalities. LPRCA continues to issue daily lakeshore Flood Outlook updates to municipal flood coordinators in the Municipality of Bayham, and Norfolk and Haldimand Counties.

As of July 29th, Lake Erie’s level was about 175.02 m; which is about 0.7 m (or 2.3 feet) above average for this time of year. Lake Erie levels are expected to remain well above average into next year with current forecasts projecting each remaining month of 2020 to be amongst the top 6 recorded since comprehensive record keeping of Lake Erie levels began in 1918. This means the risk of shoreline flooding and erosion will remain high, particularly in the fall and early winter before the lake ices up, or if there is a weak lake ice cover.

Figure 1: Lake Erie Observed & Forecast Levels, courtesy of Environment and Climate Change Canada

Inland, after a wet start to 2020, the summer has seen drier conditions across much of LPRCA. As of July 29th, the past 3 months have seen roughly 60-80% of normal amount of rain across the northern and central parts of LPRCA. An event which passed through on July 11th dropped significant rain in the former Townships of Houghton,

Agenda Page 53

Walsingham and lower Charlotteville; with some reports suggesting up to 175 mm (~6.9”) near St. Williams; Backus Heritage Conservation Area recorded 120.4 mm (~4.75”). The areas affected by this rainfall are near or above normal over the past 3 months (e.g. Backus is at about 110%).

With the dry weather, water levels in local streams and aquifers are declining. The Ontario Low Water Response Team for the Long Point Region has been reactivated and is assessing whether conditions warrant a Level 1 declaration. A level 1 declaration focusses on water use conservation and typically targets a 10% reduction in water use.

Watercourses across the LPRCA watershed are below average, running at approximately 25th to 45th percentile levels (meaning that during 25% to 45% of years in the historical record, streams are running lower at the same time) as of July 27th. Generally, watercourses in the northern part of LPRCA are at the lower levels while those areas in the south that were more impacted by the July 11th rain event are closer to normal.

Groundwater levels at monitoring wells across the area were measured on July 21st. A similar pattern to water levels in local watercourses was observed, with many at levels seen about once every 4 years (e.g. 25th percentile, or 3 out of 4 years are higher at this time). The July 11th rain event resulted in well levels showing some pause or recovery in their water levels; with significant rises seen in well in the area that experienced the heaviest rainfall on the 11th.

BUDGET IMPLICATION

Staff time to monitor weather conditions, forecast flood potential, issue flood messages, provide technical assistance during and around flood events, engage the Water Response Team and liaise with municipal staff, media and the public.

Prepared by: Approved and submitted by:

Craig Jacques, BSc Judy Maxwell, CPA, CGA Water Resources Specialist General Manager

Agenda Page 54 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 28, 2020 File: 3.3.1

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information.

STRATEGIC PLAN Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards

BACKGROUND

Application# LPRCA-98/20 Plan 124, Lot 7, 65 Cedar Drive, Norfolk - Charlotteville • The proposed work – to construct a crawl space for an existing vacation home; • A portion of the existing foundation had collapsed due to high water; • The structure will be raised above the 100-year flood elevation and the foundation has been designed to withstand static and dynamic pressures generated during a lake storm event; • A satisfactory engineered foundation design and drawing were submitted in support of this application; • A satisfactory geotechnical investigation was submitted in support of this application; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding; • The application is within the Lake Erie shoreline erosion hazard and this proposal will not negatively affect the control of erosion; • The application is within an area of Turkey Point known to contain unstable/organic soils. This proposal has been designed for these specific soil conditions.

Agenda Page 55

Application# LPRCA-99/20 Plan 7483, Lot 55, 999 Lakeshore Road, Haldimand - Rainham • The proposed work – to construct a foundation for an existing dwelling; • The dwelling was subject to flooding during the October 31, 2019 storm event; • The structure will be raised above the 100-year flood elevation and the foundation has been designed to withstand static and dynamic pressures generated during a lake storm event; • A satisfactory engineered foundation design and drawing were submitted in support of this application; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding;

Application# LPRCA-100/20 Concession 1, Lot 5, 4 Hoover Point Lane, Haldimand - Rain • The proposed work – the maintenance repair of the existing shoreline protection structure; • A satisfactory site plan and construction details were submitted in support of this application; • The application is within the Lake Erie erosion hazard allowance and the control of erosion should not be affected.

Application# LPRCA-101/20 Concession 1, Lot 14 &15, 644 South Coast Drive, Haldimand - Walpole • The proposed work – to place concrete rubble along approximately 29 meters (95 feet) of shoreline and regrade the slope; • The work is considered an emergency as the shoreline has suffered significant erosion and is threatening the structural integrity of South Coast Drive; • A satisfactory design sketch was submitted in support of this application; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal will not negatively affect the control of flooding and erosion

Application# LPRCA-105/20 Plan 429, Lot 14, 27 Poplar Road, Norfolk – South Walsingham • The proposed work - to construct a 41.2 m² minor addition to the second story of an existing vacation home and cover an existing open wood deck; • A satisfactory site plan and construction details were submitted in support of this application; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.

Agenda Page 56

Application# LPRCA-106/20 Concession 10, Lot 9, 3484 Highway 6, Haldimand - Walpole • The proposed work – to replace the septic field bed with a raised sand filter bed; • There is no feasible alternative outside of the Riverine Flooding Hazard and the site location is not subject to frequent flooding; • The application is within the Riverine Hazard Allowance and will not negatively affect the control of flooding.

Application# LPRCA-107/20 Concession 1, Lot 24, 2190 Lakeshore Road, Site 147 Knights Beach, Haldimand - Rainham • The proposed work – to remove a portion of the existing deck, place fill material and seed with grass, install guard rails and a removable stair; • Susceptibility to natural hazards is not increased or new hazards created; • The application is within the Lake Erie shoreline flooding and erosion hazard and the proposal should not negatively affect the control of flooding and erosion.

Application# LPRCA-108/20 Concession 9, Lot 11, 64 Dover Street, Oxford - Norwich • The proposed work – to replace the septic field bed with a new filter bed approximately 40 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-109/20 Concession 9, Lot 23, 1773 Concession 10, Norfolk - Townsend • The proposed work - to install a new septic system. • A satisfactory site plan and construction details were submitted in support of this application; • All development will be sufficiently setback form the watercourse; • The application is within regulated allowance of the floodplain of the Paauw Drain and it will not negatively affect the control of flooding.

Application# LPRCA-110/20 Plan 159, Lot 25, 5 Head Street, Norfolk – Charlotteville • The proposed work - to construct a 1.4m² covered wood landing and an 11m² covered wood deck; • A satisfactory site plan and construction drawings were submitted in support of this application; • The application is within the Lake Erie shoreline flood hazard and this proposal will not negatively affect the control of flooding.

Agenda Page 57

Application# LPRCA-111/20 Concession 1, Lot 24, 2190 Lakeshore Road Site 149 Knights Beach, Haldimand - Rainham • The proposed work – to a remove portion of the deck boards, place fill material and seed grass. Construct access stairs to be removed during off-season. • Susceptibility to natural hazards is not increased or new hazards created; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal should not negatively affect the control of flooding and erosion.

Application# LPRCA-112/20 Plan 41M-264, Lot 16, 10 River Oaks Drive, Oxford - Norwich • The proposed work – to recognize the installation of a concrete pad and the construction of a 14.8 m2 storage shed approximately 85 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-113/20 Plan 41M297, Lot 15, 88 Otterview Drive, Oxford - Norwich • The proposed work – to construct an outdoor amenity area to include a pool, interlock brick patio, an approximate 43 m2 pool house and 30 m2 shed approximately 65 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-114/20 Plan 546, Lots 6 & 7, 18 Macaulay Avenue, Norfolk - Charlotteville • The proposed work – to construct a 37.6 m2 uncovered deck adjacent to the boat channel; • Satisfactory drawings were submitted in support of this application; • The application is within the Lake Erie shoreline flooding hazard and this proposal should not negatively affect the control of flooding.

Application# LPRCA-116/20 Concession 6, Lot 8, 680 6th Concession Road ENR, Norfolk - Houghton • The proposed work – to construct an inground pool and the associated decking approximately 105 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

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Application# LPRCA-117/20 Plan 41M-297, Lot 3, 14 Van Parys Drive, Oxford - Norwich • The proposed work - to construct a single family dwelling, detached garage and septic system approximately 80 metres from a provincially significant wetland; • The residential lot is part of a previously approved subdivision; • A satisfactory site plan and construction details were submitted in support of this application; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-118/20 Concession 1, Lot 24, 2190 Lakeshore Road, Haldimand - Rainham • The proposed work – to relocate an existing trailer and deck further away from the shoreline, • A satisfactory site plan was submitted in support of the application, • The trailer will be relocated to an area where the risk of flooding, erosion and property damage will be reduced, • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal will not negatively affect flood flows or the erosion of the shoreline.

Application# LPRCA-119/20 Plan 7267, Lot 46, 1060 Lakeshore Road, Haldimand - Rainham • The proposed work - to construct a 20 m² open wood deck; • There is no opportunity for conversion to habitable space in the future; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within regulated allowance of the floodplain of Lake Erie and it will not negatively affect the control of flooding.

Application# LPRCA-120/20 Plan 436, Lot 337, 76 Beach Avenue, Norfolk – South Walsingham • The proposed work - to construct a 37 m² non habitable accessory structure; • There is no opportunity for conversion to habitable space in the future; • A satisfactory site plan and construction details were submitted in support of the application; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.

Application# LPRCA-121/20 Plan 124, Lot 7, 65 Cedar Drive, Norfolk - Charlotteville • The proposed work – to construct a septic system; • A satisfactory site plan and construction details were submitted in support of the application; • The filtration bed has been designed to be effective when the water table reflects the maximum monthly Lake Erie water level; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.

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Application# LPRCA-122/20 Concession 7, Lot 10, 805 Concession 6 Walpole Road, Haldimand – Walpole • The proposed work - to construct a 190 m² non-habitable building and an in- ground swimming pool; • A satisfactory site plan and construction details we submitted in support of the application; • The proposed will be sufficiently setback from the top of the bank; • The application is within the erosion hazard allowance associated with Sandusk Creek and will not negatively affect slope stability.

Application# LPRCA-124/20 Concession 7, Part Lot 14, 288 8th Concession Road, Brant - Burford • The proposed work – construct an 80 m2 accessory structure with minor grading approximately 90 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-125/20 Plan 182, Block 76C, Lot 67, 20 Crescent Blvd., Norfolk - Simcoe • The proposed work – to construct a 4 m2 addition on a pier foundation; • All habitable floor space is at the existing ground floor elevation and there is no crawl space/basement proposed; • The application is within the Lynn River flooding hazard and this proposal should not negatively affect the control of flooding.

Application# LPRCA-126/20 Concession 1, Lot 21, 2000 Lakeshore Road, Haldimand - Rainham • The proposed work – Maintenance/repair of the existing shoreline protection - install concrete between the existing rock rubble; • There are no adverse impacts on the natural shoreline processes of Lake Erie; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal should not negatively affect the control of flooding and erosion.

Application# LPRCA-127/20 Concession 10, Lot 6, 1408 Windham East Quarter Line Road, Norfolk - Windham • The proposed work - to add approximately 2000 loads of fill and the associated grading approximately 50 m from a provincially significant wetland; • A satisfactory grading plan was submitted in support of this application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.

Agenda Page 60

Application# LPRCA-128/20 Plan HGH, Lot 8, 29 Beech Lane, Norfolk - Houghton • The proposed work - to add approximately 10,000 m³ to a residential lot approximately 65m from a provincially significant wetland; • A satisfactory site grading plan was provided in support of the application; • The application is within the regulated area adjacent to a wetland. The hydrological function of the wetland will not be negatively impacted by this development.

Application# LPRCA-130/20 Concession 2 STR, Lot 38, 2170 1st Concession STR, Norfolk - Middleton • The proposed work – to place and grade approximately 400 yards of fill; • A satisfactory site plan and grading plan was submitted in support of the application, • Silt fence has been installed to minimize any potential surficial erosion, • The application is within the riverine flooding hazard allowance and the proposed work will not negatively affect flood flows, • The application is within the riverine erosion hazard allowance and the proposed work will not negatively affect the stability of the slope.

Application# LPRCA-132/20 Plan 36-2 M-12, Lot 36, 37, 35 Ridge Blvd, Oxford County – Tillsonburg • The proposed work – to construct a 14.9m2 non-habitable accessory building; • A satisfactory site plan and construction details were submitted in support of the application, • The proposed development is setback from the stable top of bank, • The application is within the riverine hazard allowance and it will not negatively affect the slope stability.

Application# LPRCA-133/20 Concession 11, Part Lot 12, Haldimand - Walpole • The proposed work – to remove and place material for the purpose of inspecting and repairing an existing pipeline with the potential for water diversion in the existing swale – weather dependent; • The excavation area will be approximately 15m long X 5m wide X 3m deep with temporary workspace of approximately 45m X 10m for soil stockpile and equipment/vehicle parking; • After pipeline inspection/repair is completed the site will be re-established to the original grade and revegetated; • Satisfactory construction notes & mitigation measures were submitted in support of this application; • The application is within the riverine flooding hazard allowance and it will not negatively affect flood flows.

Agenda Page 61

Application# LPRCA-135/20 Lot 6, Con 7, 1446 Windham Road 7, Norfolk – Windham • The proposed work – construct a 1040m2 non-habitable addition onto the existing accessory building approximately 45metres from a wetland; • A satisfactory site plan has been submitted; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-136/20 Concession 1, Lot 12,17 Heather Lane, Haldimand - Rainham • The proposed work – to raise the existing vacation dwelling on concrete piers; • Satisfactory construction design plans were submitted in support of this application; • The structure is floodproofed to the elevation of the 100-year design flood • The application is within the Lake Erie shoreline flooding hazard allowance and this proposal will not negatively affect the control of flooding.

Application# LPRCA-137/20 Plan 546, Lot 56, 372 Cedar Drive, Norfolk - Charlotteville • The proposed work – to construct second story (storage) onto the existing boathouse; • Satisfactory construction design plans were submitted in support of this application; • There is no opportunity for conversion to habitable space in the future; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.

Application# LPRCA-138/20 Concession 1, Lot 24, 2190 Lakeshore Road, Site 139 Knights Beach, Haldimand - Rainham • The proposed work – to remove 3 feet x 20 feet of deck on the south side (lakeward) and re-support the deck on undisturbed soil. Install guard railings; • The proposed deck is not located closer to the lake and is not being replaced in the same location; • There is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding and erosion hazard and this proposal should not negatively affect the control of flooding and erosion.

Application# LPRCA-139/20 Plan 436, Lot 475, 328 Erie Blvd., Norfolk – South Walsingham • The proposed work – to construct a new 18.5 m2 open, covered front porch; • Satisfactory construction design plans were submitted in support of this application; • The is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding hazard and this proposal will not negatively affect the control of flooding.

Agenda Page 62

Application# LPRCA-140/20 Concession 1, Lot 24, 2190 Lakeshore Road, Site 140 Knights Beach, Haldimand - Rainham • The proposed work – to remove 3 feet x 20 feet of deck on the south side (lakeward) and re-support the deck on undisturbed soil. Install guard railings; • The proposed deck is not located closer to the lake and is not being replaced in the same location; • There is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding and erosion Hazard and this proposal should not negatively affect the control of flooding and erosion.

Application# LPRCA-141/20 Plan 7483, Lot 38, 1014 Lakeshore Road, Haldimand - Rainham • The proposed work – to raise the existing vacation dwelling on concrete piers and install a new floor joist system; • Satisfactory construction design plans were submitted in support of this application; • The vacation dwelling is floodproofed to the elevation of the 100-year design flood; • The application is within the Lake Erie shoreline flooding hazard allowance and this proposal will not negatively affect the control of flooding.

Application# LPRCA-142/20 Plan 7483, Lot 39, 1016 Lakeshore Road, Haldimand - Rainham • The proposed work – to raise the existing vacation dwelling on concrete piers and install a new floor joist system; • Satisfactory construction design plans were submitted in support of this application; • The vacation dwelling is floodproofed to the 100-year design flood elevation; • The application is within the Lake Erie shoreline flooding hazard allowance and this proposal will not negatively affect the control of flooding.

Application# LPRCA-143/20 Concession 1, Lot 24, 2190 Lakeshore Road, Site 49 & 50, Knights Beach, Haldimand - Rainham • The proposed work – to move the existing trailer and sunroom from site 136 to site 49/50 and construct an unenclosed deck; • The proposed site location is further from the lake than the existing site with no new habitable space proposed; • The proposed deck is not located lakeward of the shoreline top of bank and there is no opportunity for conversion into habitable space in the future; • The application is within the Lake Erie shoreline flooding and erosion Hazard and this proposal should not negatively affect the control of flooding and erosion.

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Application# LPRCA-144/20 Lot 19, Con 3, 452 Little Lake Road, Norfolk – Windham • The proposed work – construct a 232.25m2 single family dwelling and a new septic system located approximately 10 metres from a wetland and top dress with gravel the existing entrance driveway; • A satisfactory site plan has been submitted in support of this application; • LPRCA staff completed a site inspection and were satisfied with the site layout of the proposed structure and septic system as well as the upgrades to the entrance driveway; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-145/20 Lot 13-15, Con 8, 790 Windham Centre Road, Norfolk – Windham • The proposed work – construct a 446 m2 pole barn located approximately 70 metres from a wetland; • A satisfactory site plan has been submitted in support of this application; • The application is within the regulated area adjacent to a wetland. The hydrologic function of the wetland will not be negatively impacted by this development.

Application# LPRCA-146/20 Plan 500, Lot 716, 68 Concession Street West, Oxford - Tillsonburg • The proposed work – to construct a 92.9 m2 residential accessory building. Implement the bank stabilization planting plan; • A satisfactory bank stabilization planting plan was submitted in support of this application; • Satisfactory construction design drawings and a site location sketch was submitted in support of this application; • There is no risk of structural failure due to potential hydrostatic/dynamic pressures; • There is no habitable floor space below the elevation of the Regulatory Flood; • The application is within the Big Otter Creek flooding and erosion hazard allowance and this proposal will not negatively affect the control of flooding and erosion.

Application# LPRCA-147/20 Plan 37R-9637, Pt Lots 1-4, 2 Creekside Lane, Norfolk - Woodhouse • The proposed work – to construct a 6 m2 addition onto the existing dwelling; • Satisfactory construction drawings and a site layout plan were submitted in support of this application; • The application is within Youngs Creek flooding hazard allowance and this proposal will not negatively affect the control of flooding.

Agenda Page 64

BUDGET IMPLICATION

N/A

Prepared by: Approved and submitted by:

Bonnie Bravener Judy Maxwell, CPA, CGA Resource Technician General Manager

Agenda Page 65 LPRCA-108/20 LPRCA-112/20 LPRCA-113/20 LPRCA-117/20 LPRCA-124/20 LPRCA-144/20 LPRCA-145/20

LONG POINT REGION LPRCA-107/20 LPRCA-135/20 CONSERVATION LPRCA-130/20 LPRCA-106/20 LPRCA-111-20 LPRCA-127/20 LPRCA-118/20 AUTHORITY LPRCA-132/20 LPRCA-125/20 LPRCA-133/20 LPRCA-138/20 LPRCA-109/20 LPRCA-140/20 LPRCA-146/20 LPRCA-122/20 LPRCA-143/20

Approved Application O. Reg. 178/06

LPRCA-126/20

LPRCA-101/20 LPRCA-147/20 LPRCA-100/20

LPRCA-99//20 LPRCA-98/20 LPRCA-110/20 LPRCA-119/20 LPRCA-114/20 LPRCA-121/20 LPRCA-136/20 LPRCA-137/20 LPRCA-141/20 LPRCA-142/20

LPRCA-128/20 LPRCA-116/20 LPRCA-105/20 LPRCA-120/20 LPRCA-139/20

Agenda Page 66 LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: July 28, 2020 File: 3.3.1

To: Chair and Members, LPRCA Board of Directors

From: General Manager, LPRCA

Re: Section 28 Regulation Approval Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION THAT the LPRCA Board of Directors receives the General Manager Approved Section 28 Regulation Applications LPRCA-115/20, LPRCA-129/20 and LPRCA- 131/20 as information.

STRATEGIC PLAN Strategic Direction #1 – Protect People and Property from Flooding and Natural Hazards

BACKGROUND The Board of Directors delegated authority on July 3rd to the General Manager to approve staff recommended planning applications until the August 5th Board of Directors meeting. There was no scheduled Board meeting in July and this delegated authority allowed 3 applications to be permitted which otherwise would have been considered on August 5th.

Application# LPRCA-115/20 Right-of-way, Simcoe Street Bridge, Oxford - Tillsonburg • The proposed work –rehabilitate the existing retaining walls as well as repair the existing slope protection; • Satisfactory Engineered design and drawings were submitted in support of this application; • The application is within the riverine valley system and it should not negatively affect the slope stability.

Application# LPRCA-129/20 Concession 1, Lot 15, 8 Reicheld Road, Haldimand - Rainham • The proposed work – to construct a new 153 m2 single-family dwelling; • A satisfactory site/grading plan and topographic survey was submitted in support of this application;

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• Satisfactory construction design plans were submitted in support of this application; • The single-family dwelling is floodproofed to the elevation of the 100-year design flood • The application is within the Lake Erie shoreline flooding hazard allowance and this proposal will not negatively affect the control of flooding.

Application# LPRCA-131/20 Concession 5, Lot 31 & 32, 7900 Carter Road, Elgin - Malahide • The proposed work – to construct a 348 m2 single family dwelling, attached garage, septic system and the associated grading; • A satisfactory site plan and construction details were submitted in support of this application, • The application is set back from the top of bank, • The application is within the riverine erosion hazard allowance and the proposed development will not negatively affect the stability of the slope.

BUDGET IMPLICATION

N/A

Prepared by: Approved and submitted by:

Bonnie Bravener Judy Maxwell, CPA, CGA Resource Technician General Manager

Agenda Page 68 LPRCA-115/20 LONG POINT REGION CONSERVATION AUTHORITY

LPRCA-129/20

Approved Application Delegated Authority O. Reg. 178/06

LPRCA-131/20

Agenda Page 69