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LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Wednesday, August 5, 2020, 6:30Pm AGENDA 1. Welcome and Call

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LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Wednesday, August 5, 2020, 6:30Pm AGENDA 1. Welcome and Call LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Wednesday, August 5, 2020, 6:30pm AGENDA 1. Welcome and Call to Order Agenda Page 2. Additional Agenda Items 3. Declaration of Conflicts of Interest 4. Minutes of the Previous Meeting: a) Board of Directors Meeting of June 3, 2020 Pg 1-4 5. Business Arising: none 6. Correspondence: a) Haldimand County Re: Support for Conservation Authorities Pg 5-7 b) Long Point World Biosphere Reserve Re: New Brochures Pg 8-12 7. New Business: a) Completion of the 2019/20 LPRCA Riverine Flood Hazard Pg 13-22 Mapping Update (B. Hodi & Presentation by Matthew Senior, M.A.Sc., P.Eng., Associate Water Resources Engineer, Wood Environment and Infrastructure) b) General Manager’s Report (J. Maxwell) Pg 23-24 c) Christmas Operating Schedule (J. Maxwell) Pg 25-26 nd d) 2 Quarter Financial Report (A. LeDuc) Pg 27-40 e) Norwich Dam Safety Review Tender (B. Hodi) Pg 41-42 f) Deer Creek Dam Lift Chamber Report (B. Hodi) To Follow g) Timber Tender LP-328-20 Tarcza-Roberts-Hird Tract Block 1 Pg 43-44 (J. Maxwell) h) EBR Response to Proposed Water Taking Regulation Pg 45-48 Amendments (L. Minshall) i) Campground Operations (A. LeDuc) Pg 49-51 j) Watershed Conditions Update (B. Hodi) Pg 52-54 8. Development Applications: (B. Hodi) a) Staff-approved applications Pg 55-66 b) General Manager’s Delegated Authority Applications Report Pg 67-69 9. Closed Session a) Regular closed session minutes of June 3, 2020 Pg 1-2 b) Out of closed session 10. Adjournment LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Virtual Meeting Minutes of June 3, 2020 Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Valerie Donnell, Roger Geysens, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall, Z. Cox and D. McLachlan Regrets: Kristal Chopp and Ken Hewitt The meeting was called to order at 6:20 pm Wednesday, June 3, 2020. ADDITIONAL AGENDA ITEMS None DECLARATION OF CONFLICTS OF INTEREST None MINUTES OF PREVIOUS MEETINGS A-52/20 moved: D. Beres seconded: J. Scholten THAT the minutes of the Board of Directors Meeting held May 6, 2020 be adopted as circulated. CARRIED BUSINESS ARISING a) UTV Side by Side Tender The motor pool tender to purchase two Side by Side vehicles was evaluated after opening. Of the four bids, only two were within budget although neither met all specifications. It was determined that the units would meet the parks’ needs. Staff requested, and were granted, a 90-day extension due to the uncertainties of the various operations within the organization resulting from the COVID-19 Pandemic. As such, the campground operations will be limited and it was decided to defer this capital purchase to 2021. FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma Agenda Page 1 A-53/20 moved: P. Ypma seconded: V. Donnell THAT the LPRCA Board of Director’s receives the UTV Motor Pool Follow-up report as information. CARRIED REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE a) Association of Municipalities of Ontario Re: Conservation Authorities: Next Steps A-54/20 moved: T. Masschaele seconded: V. Donnell THAT the correspondence outlined in the Board of Director’s Agenda of June 3, 2020 be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 15 applications since the last meeting in May. LPRCA-76/20, LPRCA- 78/20, LPRCA-79/20, LPRCA-80/20, LPRCA-86/20, LPRCA-89/20, LPRCA-90/20, LPRCA-91/20, LPRCA-92/20, LPRCA-93/20, LPRCA-94/20, LPRCA-95/20, LPRCA- 96/20, LPRCA-98/20 and LPRCA-100/20. A-55/20 moved: J. Scholten seconded: D. Beres That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated May 26, 2020 as information. CARRIED b) New applications The Planning Department recommended approval for one application. A-56/20 moved: V. Donnell seconded: P. Ypma THAT the LPRCA Board of Directors approves the following Development Application contained within the background section of this report: FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma Agenda Page 2 A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-102/20 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER’S REPORT Conservation Ontario continues to work with the Minister’s office and various stakeholders on the Conservation Authorities Act review. Unfortunately, the review has been delayed by the Province, due to the COVID-19 Pandemic. All LPRCA properties have been reopened to the public except the campgrounds, the office and the workshop. Seasonal camping only is scheduled to reopen June 12. The spring tree planting required modified protocols due to the Pandemic but is now complete. Some planting locations were deferred until next year as they were public areas that were required to shut down. A-57/20 moved: J. Scholten seconded: P. Ypma That the LPRCA Board of Directors receives the General Manager’s Report for May 2020 as information. CARRIED b) CAMPGROUNDS OPERATIONS On March 14, it was announced Ontario was entering Stage 1 of the reopening plan beginning May 16. Stage 1 allows for the opening of private campgrounds for seasonal campers only with various conditions. Staff have put a number of safety protocols in place for campground staff and seasonal campers. Campground supervisors and assistant supervisors have been hired; grass has been cut, water systems started and water testing as begun. Some staff will be shared between Deer Creek and Backus. Staff provided a worst-case scenario revenue projection based on receiving 75% of the FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma Agenda Page 3 normal seasonal fee, no overnight camping or day-use and an increase for signage and cleaning costs. A-58/20 moved: J. Scholten seconded: T. Masschaele THAT the LPRCA Board of Directors receives Campgrounds Operations report as information. CARRIED A-59/20 moved: P. Ypma seconded: V. Donnell THAT the LPRCA Board of Directors does now enter into a closed session to discuss: Personal matters about an identifiable individual, including employees of the Authority A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the Authority, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization CARRIED A-60/20 moved: P. Ypma seconded: V. Donnell THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED A-61/20 moved: J. Scholten seconded: P. Ypma THAT the LPRCA Board of Directors accepts the tender submitted by Ken White for marked standing timber at the Devos Tract – LP-329-20 for a total tendered price of $92,500. CARRIED The Chair adjourned the meeting at 7:15pm. Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma Agenda Page 4 Agenda Page 5 Agenda Page 6 Agenda Page 7 Agenda Page 8 Amazing Places are must-visit destinations within the Long Point Biosphere Reserve that are rich in natural history, have breathtaking scenery, and are home to extraordinary plants and wildlife. This exceptionally rich mix of habitats “Amazing Places” is a sustainable consists of open lake, beaches, tourism initiative led by the Long The Long Point World Biosphere Reserve dunes, ponds, marshes and forests. Point Biosphere Reserve. It began in Foundation is dedicated to conserving 20 distinct biotic communities have 2014 with funding from the Ontario been described on the Point, biodiversity, promoting sustainable Trillium Foundation and the Ontario containing about 700 species of communities, and partnering in research, Ministry of Tourism, Culture and vascular plants, 90 of which are monitoring, outreach and education. Sport. classified as rare and at least four of which are found nowhere else in In 1986, Long Point was designated P.O. Box 338 Canada. as one of a handful of biosphere Port Rowan, ON N0E 1M0 reserves in Canada by UNESCO’s To date, over 280 species of birds Man and the Biosphere Programme. www.longpointbiosphere.com have been observed in the Long The Long Point region contains the [email protected] Point area. You will know an largest area of wetlands and woodlands remaining in southern amazing place Ontario. the moment you see it... Agenda Page 9 An agency of the Government of Ontario Un organisme du gouvernement de l’Ontario 5 Bonnieheath Estate Lavender 14 Port Rowan Wetlands: Former and Winery: An ecological sewage lagoons were converted agri-tourism destination that provides successfully into a functioning wetland 19 a small farm experience through which serves as a riparian buffer to culture and education from field to downstream tributaries and Lake Erie. 5 final product The alternative use of land creates an 24 innovative, first-of-its-kind project with numerous ecological and cultural 19 benefits. 19 24 6 Canada’s First Forestry Station: 25 The Interpretive Centre features the 4 74 history of the area and is at the 15 Quance Dam & Mill: The Park 4 entrance to the Forest Capital Trail highlights the beauty of the Big Creek 18 which features 100 year old white valley as it meanders through the Town 67 9 pines and other native species 9 of Delhi.
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