Regular Council

Page 1 of 156

Regular Council

Tuesday, January 20, 2015 7:00 PM Zima Room, Library and Cultural Centre 425 Holland Street West, Bradford

Agenda

A regular meeting of Council of The Corporation of the Town of Bradford West Gwillimbury will be held Tuesday, January 20, 2015 at 7:00 PM, in Zima Room, Library and Cultural Centre. A closed meeting will precede the regular meeting at 6:00 PM in the Boardroom, Library and Cultural Centre. Pages

1. Call to Order The Presiding Officer calls the meeting to order.

2. Adoption of Closed Session Agenda

Recommendation: That the Closed Session Agenda dated January 20, 2015 be adopted as printed.

3. Declarations of Pecuniary Interest and the General Nature - Closed Session Items

4. Closed Session

4.1 Convene Closed Session Recommendation: That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) (b) in order to discuss:

1. Consideration of Committee Members (Identifiable Individuals) 2. Selection of Community Torchbearer for the 2015 Pan Am Games (Identifiable Individuals)

Page 2 of 156 Regular Meeting - Agenda January 20, 2015

4.2 Reconvene Regular Meeting The Presiding Officer reconvenes the Regular Meeting and leads those present in a moment of contemplation.

4.3 Motions Arising out of Closed Session

5. Adoption of Agenda

Recommendation: That the Council Agenda dated January 20, 2015 be adopted as printed.

6. Declarations of Pecuniary Interest and the General Nature

7. Presentations There are no presentations.

8. Public Meeting

8.1 Convene Public Meeting Recommendation: That the statutory public meeting be called to order at ______p.m.

8.2 Report of Development and Engineering Services Introduction: Purpose of Meeting

This meeting is the statutory public meeting held pursuant to Sections 51(20) and 34(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended, to discuss a proposed plan of subdivision and amendments to Zoning By-law 2010-050 of the Town of Bradford West Gwillimbury.

Comments presented at this public hearing are being recorded by staff. Personal information is being recorded according to the Municipal Act and the Municipal Freedom of Information and Protection of Privacy Act. Questions regarding the collection and use of personal information should be directed to the Clerk.

Under the Planning Act, the applicant, residents, or anyone having an interest in the matter have the right to appeal any decision of Council to the Ontario Municipal Board. The public must verbally express any comments or concerns Page 3 of 156 Regular Meeting - Agenda January 20, 2015

here tonight or submit their comments in writing to the Clerk prior to Council’s decision on the matter.

If a person or public body does not make oral submissions at the public meeting, or make written submissions to Council before a decision is made on the proposal, that person or public body is not entitled to appeal the decision to the Ontario Municipal Board and may not be added as a party to the hearing of an appeal, unless, in the opinion of the Board, there are reasonable grounds to do so. 9 - 26 8.3 Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06

The subject property is located on the west side of Simcoe Road, south of Golfview Boulevard, and is municipally known as 742 Simcoe Road. Application S-13-07 seeks approval of an 18 lot residential plan of subdivision containing 18 detached dwellings and Application Z-13-06 would rezone the subject lands to implement the zoning standards for the proposed plan of subdivision.

(a) Planning Report

Planning staff will now present the contents of the staff report and outline any written responses received from the notice circulation.

The applicant or their representative is now invited to provide any additional details of the proposal.

(b) Public Participation

Members of the public are now invited to address Council and provide any comments and ask questions. Please provide your name and address and speak directly into the microphone. If residents have prepared a written submission that they are reading from, please submit it to the Clerk upon completion of your presentation.

Page 4 of 156 Regular Meeting - Agenda January 20, 2015

Planning staff, the applicant or their representative is now invited to respond to questions from the public.

Council is now invited to ask final questions of planning staff, the applicant or their representative.

Council will not make a decision on this matter tonight, but will receive the staff report for information. The matter will be referred back to staff for a further recommendation report at a later date.

Recommendation: That Report PDS 2015 03 entitled "Public Information Meeting - Applications for Subdivision Approval and Zoning By-law Amendment - Fernmark Homes Ltd. at 742 Simcoe Road (PDS File Nos.: S- 13-07 and Z-13-06)", be received.

27 - 42 8.5 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16

The subject property is located on the east side of Sideroad 5, south of Line 12, and is municipally known as 4009 Sideroad 5. The purpose of the proposed amendment is to rezone the lands from the Rural "RU" zone to the Rural Exception "RU*4" zone in order to permit an accessory dwelling unit in an existing detached garage.

(a) Planning Report

Planning staff will now present the contents of the staff report and outline any written responses received from the notice circulation.

The applicant or their representative is now invited to provide any additional details of the proposal.

Page 5 of 156 Regular Meeting - Agenda January 20, 2015

(b) Public Participation

Planning staff, the applicant or their representative is now invited to respond to questions from the public.

Council is now invited to ask final questions of planning staff, the applicant or their representative.

Recommendation: That Report No. PDS 2015 01 entitled “Public Information Meeting – Application for Zoning By-law Amendment – filed by Roger Sorensen (PDS File No.: Z-14-16), dated January 20, 2015, be received as information.

8.7 Follow Up It is very important that the Town receive the correct names and addresses of the individuals having an interest in each planning application. Therefore, prior to leaving the meeting, persons requesting formal notice of Council’s decision on the proposal must provide their full name, mailing address, and telephone number on the Attendance Register at the rear of Council Chambers. Additional information regarding the proposal is available for inspection during regular business hours (Monday to Friday, 8:30 a.m. to 4:30 p.m.) at the Town’s Planning and Development Services Office located at 3541 Line 11, Bradford.

Anyone requiring notice of when the planning report will be brought before Council is asked to email their request to [email protected].

8.8 Adjourn Public Meeting Recommendation: That the Public Meeting is hereby adjourned at _____ p.m. Page 6 of 156 Regular Meeting - Agenda January 20, 2015

9. Deputations

43 - 48 9.1 Kelly Kearns Concerns regarding parking and general safety issues.

49 - 59 9.2 Lynda Mitchell-Reynolds - South Simcoe Arts Council Update on the Arts Council and Request for Funding

10. Open Forum Members of the public who are in attendance are invited to address Council by signing the Open Forum Register located at the back of Council Chambers.

11. Adoption of Minutes and Committee of the Whole Recommendations

11.1 Committee of the Whole Recommendations There are no Committee of the Whole recommendations.

60 - 68 11.2 Adoption of Council Minutes Recommendation: That the minutes of the regular Council meeting dated December 16, 2014 be adopted as printed.

12. Correspondence

69 - 70 12.1 Correspondence for Information Recommendation: That the Correspondence for Information items dated January 20, 2015 be received.

13. Staff Reports

71 - 73 13.1 Report of Finance Department Section 357/358 Tax Write-offs Recommendation: That the property taxes for the years 2013 and 2014 in the amount of $2,805.51 as itemized in report FIN 2015 04 be approved for write-off.

Page 7 of 156 Regular Meeting - Agenda January 20, 2015

74 - 93 13.2 Report of Development and Engineering Services Community Transportation Pilot Grant Program - Application Recommendation: That report ENG 2015 11, be received for information;

And that the Mayor and Council Members authorize staff to submit an application for the Community Transportation Pilot Grant Program.

94 - 109 13.3 Report of Development and Engineering Services Winter Operations Update and Options Recommendation: That Council authorize staff to install a sand/salt unit to one truck in the urban yard to ensure all 6 plow trucks in the urban yard have a sand/salter unit at a cost estimated at $20,000;

And that Council authorize staff to proceed with Option 3 as outlined in this report to augment existing winter operations;

And that Council authorize staff to hire one additional part time winter help staff in addition to the one shown in the draft proposed 2015 budget at an estimated cost of $5,000 as noted in Option 3;

110 - 150 13.4 Report of Development and Engineering Services Initiation of Heritage Designation Process: 108 Moore Street & 3380 Line 6 Recommendation: That Report PDS 2015 02 be received; and that staff be directed to give notice of the town’s intention to designate 108 Moore Street and 3380 Line 6 in accordance with Section 29(3) of the Ontario Heritage Act.

14. Request for Staff Report

15. Committee of the Whole

15.1 Convene Committee of the Whole Recommendation: That Council resolve itself into Committee of the Whole to consider matters on the Committee of the Whole agenda dated January 20, 2015.

15.2 Reconvene Regular Meeting Page 8 of 156 Regular Meeting - Agenda January 20, 2015

16. Committee Minutes and Recommendations

17. New Business

18. By-laws

151 - 152 18.1 By-law 2015-02 - A By-law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act.

153 - 155 18.2 By-law 2015-03 - A By-Law to provide for interim tax levies for the year 2015 for the Corporation of the Town of Bradford West Gwillimbury. Recommendation: That By-laws 2015-02 and 2015-03 be enacted.

19. Announcements

20. Motions/Notices of Motion

21. Confirm Proceedings

156 21.1 Confirm Proceedings Recommendation: That By-law 2015-04 A By-law to Confirm Proceedings of the Council Meeting dated January 20, 2015 be enacted.

22. Adjourn

Recommendation: That the meeting is hereby adjourned at ______p.m.

Page 9 of 156

Report of Planning and Development Services

REPORT #: PDS 2015 03

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Public Information Meeting Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06

PREPARED BY: Geoff McKnight, Director of Planning & Development Services

1. RECOMMENDATIONS:

That Report PDS 2015 03 entitled "Public Information Meeting - Applications for Subdivision Approval and Zoning By-law Amendment - Fernmark Homes Ltd. at 742 Simcoe Road (PDS File Nos.: S-13-07 and Z-13-06)", be received.

2. PREAMBLE:

The Planning and Development Services Department is in receipt of applications for subdivision approval and zoning by-law amendment. The applications have been submitted by Michael Smith of Michael Smith Planning Consultants on behalf of Fernmark Homes Inc., for lands in Part of Lot 14, Concession 5, municipally known as 742 Simcoe Road (see Location Map - Attachment #1).

The lands are designated “Residential” in the Town’s Official Plan and zoned Future Development “FD” in Zoning By-law 2010-050. The applicant is proposing to rezone and subdivide the lands in order to permit the development of 18 detached residential units (see Proposed Plan of Subdivision - Attachment #2).

3. BASIC DATA PERTAINING TO THE MATTER:

Site Details

The subject lands are located on the west side of Simcoe Road immediately east of Kathryn Court. The property is 2.2 hectares in size, with 113 metres of frontage on Simcoe Road and 20 metres frontage on Kathryn Court.

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Page 10 of 156 PDS 2015 03 Public Information Meeting Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06 2

The site directly abuts the Golfview estate residential development to the west and north. The Bradford Alliance Church is located to the south; the Portuguese Cultural Centre, Danube Seniors Centre and detached homes are located to the east.

Existing Official Plan Designation and Zoning By-law

The lands are designated “Residential” in the town’s official plan and are located within the Bradford Urban Area. The lands are also located within the Green Valley Community Plan (Area 1) secondary plan and designated “Residential”. Simcoe Road is designated as a collector road.

The applicant is not proposing to change the official plan or secondary plan designations.

The lands are zoned Future Development “FD” in the town’s Zoning By-law 2010-050. The applicant is proposing to rezone the lands to Residential One “R1-1” Zone in order to permit low density residential uses.

Proposal

The applicant is proposing 18 detached residential units, with lot frontages ranging from 15.3 to 21.4 metres and lot areas ranging from 745 to 1660 square metres - with a general gradient of diminishing area and frontage from west to east. The lots would be arranged on the north and south sides of an extended Kathryn Court, which would provide for through traffic to Simcoe Road.

The proposed R1-1 zone permits detached dwellings and requires minimum front, side and rear yard setbacks of 3.0, 1.2 and 7.5 metres respectively.

If approved, the development would proceed on full municipal services once available to the north within the Simcoe Road right-of-way. Development could not proceed until the Green Valley sewage pumping station is complete, connecting infrastructure is available, and the proponent has obtained sufficient servicing allocation.

Public Consultation

The subject application was received by the Planning and Development Services Department on August 1, 2013 and subsequently deemed complete on August 15, 2013. Notice of a "complete application" was given in accordance with the regulations of the Planning Act and signage was erected on the property on September 3, 2013. Notice of the public meeting was mailed to all property owners within 120 metres of the lands and placed in the Bradford West Gwillimbury Times on December 18, 2014.

To date, written correspondence has been received from six residents of the Golfview

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Page 11 of 156 PDS 2015 03 Public Information Meeting Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06 3

neighbourhood - five of which are located on Kathryn Court. The comments and concerns expressed by the residents are very well composed and greatly appreciated. Many similarities exist among the input received, and is summarized as follows:

 all writers object to the project as currently proposed;  concerns are expressed regarding the potential impacts of the development on current property values and quality of life;  opening Kathryn Court to additional traffic will create an increase in traffic thereby causing safety concerns for children and other pedestrians; it will also lead to increased noise levels, reduced privacy and pose a security concern due to unfamiliar vehicles using the road;  the proposed development would not be compatible with the existing development, thereby contradicting specific provisions within the Green Valley secondary plan;  the development will detract from the uniqueness and special character of the estate subdivision; and,  concerns are expressed regarding potential impacts on existing wells and septic beds.

Several of the respondents requested that the plan be revised such that new lots would be similar in size to existing, a vegetated buffer area be provided between existing and new lots at the current terminus of Kathryn Court, and that the subject lands be accessed via a separate dead-end street running from Simcoe Road rather than the proposed extension of Kathryn Court. Requests were also made regarding the placement of time limitations on development of the lands and correcting some existing drainage issues on Kathryn Court.

Comments were also received from the developer of two emerging subdivisions to the north of the subject lands, reminding the town that all development is to occur in accordance with the Green Valley secondary plan - including the requirement for cost sharing among developers.

Agency Consultation

The application was circulated to internal departments and external agencies for review and comment on August 20, 2013. Correspondence has been received from the following, advising that they have no concerns or objections with the application:

 Simcoe County District School Board;  Simcoe Muskoka Catholic District School Board;  Southlake Regional Health Centre;  Enbridge Gas Distribution Inc.;  Canada Post;  Simcoe County;  Hydro One;  Bell Canada;  Rogers Cable Communications Inc.;

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Page 12 of 156 PDS 2015 03 Public Information Meeting Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06 4

 Finance Department;  Fire & Emergency Services Department;  Clerks Division;  Enforcement Division;  Leisure Services Department;  South Simcoe Police Services; and,  Chief Building Official.

Engineering Services advises that additional work and information is required on various servicing plans, environmental impacts studies and hydrogeological reports. Similarly, the Lake Simcoe Region Conservation Authority advise that additional submissions are required on storm water management and erosion control plans.

Planning staff will continue to evaluate the merits of the proposal and expect to report back to council with a recommendation at a future date.

4. EFFECT ON TOWN FINANCES:

N/A

5. ATTACHMENTS:

1. Location Map 2. Proposed Plan of Subdivision

6. APPROVALS:

Ian Goodfellow, Director of Finance/Treasurer Approved - 13 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 13 Jan 2015

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Page 13 of 156

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Page 14 of 156

Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Applications for Subdivision Approval and Zoning By-law Amendment Owner:...

BWG Public Meeting Fernmark Homes Ltd.

Plan of Subdivision & Zoning By-law Amendment (S-13-07 & Z-13-06) 742 Simcoe Road

Town of Bradford West Gwillimbury Public Information Meeting Page 15 of 156 January 20, 2015 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Overview

 agenda package

 attendance roster

 purpose of meeting

 overview of application

 next steps Page 16 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Subject Lands

LINE 6

 located on the west side of Simcoe Road immediately east of Kathryn Court

 site directly abuts the Golfview estate residential development to the west and north

 Bradford Alliance Church is located to the south; the Portuguese Cultural Centre, Danube Seniors Centre and detached homes are located to the east Page 17 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Subject Lands

 the property is 2.2 hectares in size, with 113 metres of frontage on Simcoe Road and 20 metres frontage on Kathryn Court

 site is vacant; slopes mildly down towards south-east corner. Page 18 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Official Plan & Zoning

 property is designated “Residential” in the town’s official plan

 Simcoe Road is designated as a collector road

 the lands are zoned Future Development “FD” in the town’s Zoning By-law 2010-050; any new uses require a zoning by-law amendment Page 19 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Proposed Development

 lots for 18 detached residential units are proposed, with frontages ranging from 15.3 to 21.4 metres and lot areas ranging from 745 to 1660 square metres

 SWM facility proposed at south-east corner

 development cannot proceed until the Green Valley sewage pumping station is complete, connecting infrastructure is available, and the proponent has obtained sufficient servicing

allocation Page 20 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Results of Public Consultation

 notice of the public meeting was provided on December 18, 2014 in accordance with the regulations of the Planning Act

 to date, the town has received written correspondence from 16 members of the public – 14 of which reside in the Golfview neighbourhood

 many similarities exist among the input received, and is summarized as follows: Page 21 of 156

 all writers object to the project as currently proposed;

 concerns are expressed regarding the potential impacts of the development on current property values and quality of life;

 opening Kathryn Court to additional traffic will create an increase in traffic thereby causing safety concerns for children and other pedestrians; it will also lead to increased noise levels, reduced privacy and pose a security concern due to unfamiliar vehicles using the road;

 the proposed development would not be compatible with the existing development, thereby contradicting specific provisions within the Green Valley secondary plan;

 the development will detract from the uniqueness and special character of the estate subdivision; and,

 concerns are expressed regarding potential impacts on existing wells and

septic beds. Page 22 of 156

Several of the respondents requested that the plan be revised such that:

 new lots are similar in size to existing lots

 a vegetated buffer area be provided between existing and new lots at the current terminus of Kathryn Court

 the subject lands be accessed via a separate dead-end street running from Simcoe Road rather than the proposed extension of Kathryn Court

 time limitations be placed on development of the lands

 existing drainage issues on Kathryn Court be corrected Page 23 of 156

 applications were circulated for review and comment on August 20, 2013, in accordance with the regulations of the Planning Act

 the following advised they have no concerns or objections: Simcoe County District School Board; Simcoe Muskoka Catholic District School Board; Southlake Regional Health Centre; Enbridge Gas Distribution Inc.; Canada Post; Simcoe County; Hydro One; Bell Canada; Rogers Cable Communications Inc.; Finance Department; Fire & Emergency Services Department; Clerks Division; Enforcement Division; Leisure Services Department; South Simcoe Police Services; and, Chief Building Official

 Engineering Services advises that additional work and information is required on various servicing plans, environmental impacts studies and hydro-geological reports. Similarly, the Lake Simcoe Region Conservation Authority advise that additional submissions are required on storm water management and erosion control plans Page 24 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Next Steps

 applicant’s comments

 public input

 questions from council

 referred to staff for further review Page 25 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Applications for Subdivision Approval and Zoning By-law Amendment Owner:... Future Meetings To receive notice of future meetings at which this application will be considered, please send an email to: [email protected] Page 26 of 156

Town of Bradford West Gwillimbury Public Information Meeting NovemberJanuary 20, 2, 2015 2010 Page 27 of 156

Report of Planning and Development Services

REPORT #: PDS 2015 01

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Public Information Meeting Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16

PREPARED BY: Caroline Murphy, Planner

1. RECOMMENDATIONS:

That Report No. PDS 2015 01 entitled “Public Information Meeting – Application for Zoning By-law Amendment – filed by Roger Sorensen (PDS File No.: Z-14-16), dated January 20, 2015, be received as information.

2. PREAMBLE:

The Planning and Development Services Department is in receipt of an application to amend the Town’s Zoning By-law 2010-050 for lands municipally known as 4009 Sideroad 5. The application was submitted by the property owner, Roger Sorensen.

The application proposes to rezone the subject property from the Rural “RU” zone to a site- specific Rural “RU*4” zone in order to permit an accessory dwelling unit in an existing detached garage.

3. BASIC DATA PERTAINING TO THE MATTER:

3.1 Site Details

The subject property is located on the east side of Sideroad 5, south of Line 12, west of Highway 400, and is municipally known as 4009 Sideroad 5. The neighbouring properties are also zoned Rural “RU” in the Town’s comprehensive Zoning By-law 2010-050, as amended. A location map is attached for ease of reference (please see Attachment No. 5.1).

The subject property is rectangular in shape with a frontage of approximately 104 metres (341.2 feet), a depth of approximately 176 metres (577.4 feet), and a lot area of approximately

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Page 28 of 156 PDS 2015 01 Public Information Meeting Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16 2

1.8 hectares (4.4 acres). The property is currently occupied by a one and a half storey detached dwelling, a detached garage and another accessory structure. The applicant advises that the single-detached dwelling has been on the property since 1968 and that the garage has been on the property since 1975. A survey prepared by Peter J. Mansfield, and dated July 27, 2001 was submitted as part of the application (please refer to Attachment No. 5.2).

3.2 Existing Official Plan Designation and Zoning

As per Schedule “A” to the Town’s Official Plan, the subject lands are designated Rural and are located outside of the Bradford Urban Area on private services. Section 7.3.2.2 of the Town’s Official Plan permits site specific zoning amendments to allow for accessory apartments or garden suites, golf courses or recreational commercial uses. Therefore, an amendment to the Official Plan is not required.

As per Schedule “A” Map 8, the subject lands are zoned Rural “RU” in By-law 2010-050, the comprehensive zoning by-law for the Town of Bradford West Gwillimbury, as amended. The Rural “RU” zone permits accessory dwelling units on the subject property, provided that it is in compliance with other sections of the zoning by-law, more specifically section 4.3 as reproduced below:

"4.3 Accessory Dwellings

4.3.2 All Other Zones

a) A dwelling unit shall be permitted accessory to permitted non-residential uses in any Zone, except: i) Where a dwelling unit is identified as a permitted use in the same Zone; and, ii) In the Institutional “I” zone, only one accessory dwelling unit shall be permitted accessory to a place of worship;

b) The maximum number of accessory dwellings permitted on a lot shall be 1;

c) An accessory dwelling shall only be permitted within the main building;

d) The minimum required net floor area for the accessory dwelling shall be 35.0 square metres, plus 10.0 square metres for each bedroom;

e) The maximum gross floor area of the accessory dwelling shall be the lesser of 45% of the gross floor area of the main building or 110m2; and,

f) No dwelling unit shall be located within a portion of a non-residential building that is used: i) To house livestock; ii) As part of a bulk fuel storage operation or any premises that has flammable fluids or

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Page 29 of 156 PDS 2015 01 Public Information Meeting Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16 3

hazardous materials stored in bulk for commercial purposes; iii) For a motor vehicle body shop; iv) For a motor vehicle gas bar; v) For a motor vehicle repair establishment; or, vi) For a service shop."

In addition to the above-mentioned provisions, Table 5.18 outlines the residential parking requirements for a single-detached dwelling and accessory dwelling. A minimum of 2 parking spaces are required for a detached dwelling and an additional 1 parking space is required for the accessory dwelling unit.

Since the proposed accessory dwelling unit is not contained within the main building, an application to amend the zoning by-law is necessary to permit the proposal.

3.3 Proposal

The applicant is proposing to construct an accessory dwelling unit in an existing detached garage on their property. The applicant has indicated that the intent of this accessory unit would be to accommodate family and/or a caregiver. The applicant has specified that it is not intended for rental purposes.

3.4 Public Consultation

The subject application was received by the Planning and Development Services Department on November 4, 2014 and subsequently deemed complete on November 13, 2014. Notice of a complete application was placed in the Bradford West Gwillimbury Times on November 20, 2014 in accordance with the regulations of the Planning Act. Notice of the public meeting for the rezoning application was given in accordance with the regulations of the Planning Act and signage was erected on the property on December 16, 2014. Notice of the public meeting was mailed to all property owners within 120 metres of the lands and placed in the Bradford West Gwillimbury Times on December 18, 2014.

To date, no written submissions have been received.

3.5 Agency Consultation

The application was circulated to internal departments and external agencies for review and comment on November 21, 2014. Correspondence has been received from the following, advising that they have no concerns or objections with the rezoning application:

• Southlake Regional Health Centre; • Simcoe County District School Board;

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Page 30 of 156 PDS 2015 01 Public Information Meeting Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16 4

• Enbridge Gas Distribution Inc.; • Nottawasaga Conservation Authority; • Rogers Communications Inc.; • Finance Department (advises that development charges are applicable); • Canada Post; • Leisure Services Department; • Enforcement Department; • Conseil Scolaire de District Catholique Centre-Sud; and • Simcoe Muskoka Catholic District School Board.

The Building department advises that a change of use permit will be required as prescribed by Section 10 of the Ontario Building Act.

Planning staff will continue to evaluate the merits of the proposal and expect to report back to Council with a recommendation in the near future.

4. EFFECT ON TOWN FINANCES:

4.1 CURRENT YEAR:

None Anticipated.

4.2 FUTURE YEARS:

None Anticipated.

5. ATTACHMENTS:

5.1 Location Map 5.2 Survey

6. APPROVALS:

Geoff McKnight, Director of Planning & Development Approved - 13 Jan 2015 Services Ian Goodfellow, Director of Finance/Treasurer Approved - 13 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 14 Jan 2015

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Page 31 of 156

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Page 32 of 156

Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ... Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Public Information Meeting Roger Sorensen 4009 Sideroad 5| Z-14-16

January 20, 2015 Page 33 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Introduction

 Overview of application  Purpose of meeting/next steps  Attendance roster – further notification Page 34 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Public Notice

 Notice of the public information meeting:  Regulated by the Planning Act  All property owners within 120m  Signage erected on the property  Published in the Bradford Times Page 35 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Subject Lands

 4009 Sideroad 5  Frontage: 104 metres (341.2 feet)  Depth: 176 metres (577.4 feet)  Area: 1.8 hectares (4.4 acres)  Surrounded by rural and agricultural lands. Page 36 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Proposal

 Zoning By-law Amendment  To allow for an accessory dwelling unit in an existing detached garage Page 37 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Official Plan

 Official Plan:  Rural  Outside of Bradford urban area  On private services  No change required

Rural Page 38 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Zoning By-law 2010-050

 Zoned: Rural “RU”

 Requesting a site specific exception in the Rural zone Page 39 of 156 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Public Consultation

 Email correspondence received from 3989 Sideroad 5 property owners

 Concerns:  Lack of privacy  Constant Construction  Septic system capacity  Status of permits Page 40 of 156

8 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Circulation

 Circulation: November 21, 2014  No concerns or objections:  Southlake Regional Health Centre  Simcoe County District School Board  Enbridge Gas Distribution Inc.  Nottawasaga Conservation Authority  Rogers Communications Inc.  Canada Post  Conseil Scolaire de District Catholique Centre Sud  Simcoe Muskoka Catholic District School Board  BWG Director of Leisure Services  BWG Manager of Enforcement  BWG Director of Finance/Treasurer; advises that development charges are applicable Page 41 of 156

 BWG Chief Building Official: The applicant must obtain a change of use permit. Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen ...

Next Steps

 Public Input  Questions from Council  To receive notice of future Council meetings where this application will be considered, please send an email to:

[email protected] Page 42 of 156 Kelly Kearns Concerns regarding parking and general safety issues.

Issue: Safety concerns over street parking along Magani Drive where it curves at the intersection of Harmony Circle. • The road design, intersection and street parking are all contributing to the problem as cars travelling along the road often cannot see oncoming traffic until they are near the intersection, • Add to this situation a parked car limiting the road width and someone pulling out of the intersection and the potential for an accident is greatly increased. Page 43 of 156 Kelly Kearns Concerns regarding parking and general safety issues.

• There have been a number of near misses, recently a car came over the curb and onto our lawn at 20 Magani Drive to avoid another oncoming vehicle, • In the past, street parking was not an issue, however now there are always cars parked on the street near the intersection, • Presumably this is because of

overflow parking from the Page 44 of 156 Townhome complex on Harmony Circle. Kelly Kearns Concerns regarding parking and general safety issues.

• Often cannot see oncoming traffic proceeding west bound on Magani Drive due to vehicles, • People parking on the North side (no boulevard) are consistently on our property to access their vehicles. Page 45 of 156 Kelly Kearns Concerns regarding parking and general safety issues.

No person shall park any vehicle: • Within 15 metres of any intersection or railway crossing; Inconsistency: Town does not allow parking on the side of the street without a Boulevard in some areas of Bradford,

To allow people to park on the non- boulevard side of the street is to actively promoting trespass onto

the landowners property. Page 46 of 156 Kelly Kearns Concerns regarding parking and general safety issues.

• Request that the Town restrict parking on the north side of Magani Street where no Boulevard exists, • That the Town restrict parking on both sides of the street within 15 metres of the intersection

at Harmony Circle. Page 47 of 156 Kelly Kearns Concerns regarding parking and general safety issues.

Thank you for your consideration. Page 48 of 156

Page 49 of 156

Thursday, January 15, 2015

Tara Reynolds Deputy Clerk, Legislative Services South Simcoe 100 Dissette Street, Unit 7 & 8, Arts Council P.O. Box 100, Bradford, ON L3Z 2A7 Office Location 3rd Floor, Alice’s Attic Gibson Centre Dear Tara; 63 Tupper St. W. Please bring to the attention of Mayor Bob Keefer and Members Alliston, Ontario L9R 1E4 of Council.

705.435.2378 Further to our request to Council last September; Adele Kostiak, Fax 705.435.7455 President and I shall be in attendance as confirmed by you on Mailing Address: Tuesday, January 20th, 2015, 7:00 pm to provide a Deputation to the Box 313 Alliston ON L9R 1V6 Council for a 2015 funding request as follows: www.southsimcoeartscouncil.com [email protected] For the past 6 years, we have been administering the Bradford West Gwillimbury Studio Art Tour on a $3,000.00 sponsorship from the Town of BWG. We are currently receiving Applications for 2015 with the deadline to be included in this year’s event being January 31, 2015. Our office has provided this service with no increase.

We understand that you are well into your Budget Process and like us

must be fiscally responsible. As our name specifies, we were established to be the South Simcoe Arts Council, an umbrella organization. We currently are active in the Towns of New Tecumseth and Bradford West Gwillimbury as the Town of Innisfil has over the

past three years organized its own Arts and Culture through Innisfil

YOU can help! Tourism. Please note that the Town of New Tecumseth has in the Charitable # past provided us with $25,000 program funding towards any and all 839954559RR0001 events held in New Tecumseth only. Both Adjala Tosorontio and Cash, Cheques, Visa & MasterCard accepted Essa, very rural municipalities contribute as they see fit.

Please make cheques payable to: South Simcoe Arts Council Over the past year we have been called upon to assist the Town of New Tecumseth with a “Policy on the Arts” which was deemed to be a valuable tool for the Council to go forward with. Due to the election, the Preliminary Proposal has been held in abeyance for the new Council and CAO to entertain in 2015. We have attached a copy of that Preliminary Proposal as a tool to be considered by your new Council as well.

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We have continued to foster collaborative partnerships within your community. As well, we provided opportunities for many of your artists to show and sell their works and artistic talents. We encourage the use of your facilities for our events, programs and workshops that in turn enhance arts & culture in your community. We are actively involved with the Bradford West Gwillimbury Library providing exhibits, workshops, as well as events such as the Bradford West Gwillimbury Studio Art Tour and in 2013 we administered an event for the Bradford Art Guild.

We are requesting the following funds for events, festivals in 2015: $1,500.00 towards the Choral Workshop which we are pleased to carry out in Bradford West Gwillimbury $1,000 towards the Music Festival $1,000.00 towards the production and distribution of Arts Directories through the Welcome Wagon in Bradford West Gwillimbury. We have also facilitated an online presence. These Directories have become a valuable tool for attraction and retention of professionals i.e. Doctors $1,000 to carry out the Spotlight on the Festival of the Arts Showcase which is the wind up reception for all festival events.

We recognize that our Deputation is limited to 10 minutes. We would not require electronic equipment.

Sincerely, “Original being delivered at the meeting”

Lynda Mitchell Reynolds Executive Director

cc. Mike Disano

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THE CORPORATION OF THE TOWN OF NEW TECUMSETH

CORPORATE POLICY

Subject Title: ART DISPLAY POLICY

Date Approved: July 14, 2014 By-law No: N/A, Res. No. 2014-173 Date Amended: Resolution No.

PURPOSE:

The Town of New Tecumseth wishes to support its local Arts Council by providing the opportunity for artists’ work to be displayed in the Town municipal office and recreational facilities. A policy will assist in managing such exhibits.

POLICY:

The Town of New Tecumseth encourages the display artworks in the Town’s municipal office and recreational facilities including painting, photography etc for civic, cultural, educational and recreational purposes. Wall space in locations specified from time to time in the Town’s municipal office will be available on an equitable basis to individuals or groups from the New Tecumseth and South Simcoe area for artworks that meet the standards for acceptance. Displays will be accessible to the public during business hours.

PROCEDURES AND GUIDELINES:

1. All displays of original art must be reviewed by the South Simcoe Arts Council to determine if the artwork is suitable for display in a public facility. Only artwork that is approved shall be accepted for display. The Town does not accept responsibility for ensuring that all points of view are represented in any single display. Granting of permission to display materials does not imply staff or Council endorsement of content, nor will the Town accept responsibility for the accuracy of statements made in such materials. All displays will meet existing Provincial and Federal laws on obscenity, libel, defamation of character or invasion of privacy.

2. Arrangements for a display will be scheduled through the South Simcoe Arts Council. The set up of the display and the removal at the end of the display period shall be the responsibility of the South Simcoe Arts Council and the artist. All displays must use the hardware approved by the Town for displays.

3. Where there is a waiting list for display space, art shall be displayed for a maximum of 8 weeks.

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Art Display Policy Page 2 of 2

4. Art may be displayed in public areas of Town recreational facilities as designated by the Parks, Recreation and Culture Department from time to time and the following areas of the Town Municipal Office:

Main Floor front lobby/reception area of the Municipal office Hallway leading to Victoria Room Stairway to Second Floor Second Floor lobby and hallway

5. Town use of display areas takes precedence over any other use and the Town reserves the right, without notice, to cancel the use of the display area by exhibits if it is determined that the display space is needed for Town purposes.

6. All artwork and photography shall be appropriately framed and/or matted.

7. The Artist may price his/her work, display a price list and sales shall be administered by the SSAC in conjunction with the artist. The Town of New Tecumseth is not responsible for arranging any sales of work displayed and no sales shall be administered on Town property.

8. Artists may post an Artist’s statement or other description to the display.

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THE TOWN OF NEW TECUMSETH

POLICY ON THE ARTS

A HISTORY AND SUMMARY

February 9, 2014

Lynda Mitchell-Reynolds - South Simcoe Arts Council Update on the Arts C... Page 54 of 156

POLICY ON THE ARTS

A HISTORY OF THE TOWN OF NEW TECUMSETH POLICY ON THE ARTS

(TO BE SUPPLIED BY THE TOWN OF NEW TECUMSETH)

A HISTORY OF THE SOUTH SIMCOE ARTS COUNCIL

Incorporated in 1994, the Arts Council was formerly known as the New Tecumseth and Area Arts Council. In 2005, the Council was awarded a Trillium Foundation Grant, to expand programming. An office administrator was hired to help with organization of the festival, and help develop additional programming. In 2007, NTAAC re-incorporated changed its name to South Simcoe Arts Council to reflect the actual area of service and members and in eight more months, August of 2008 attained Charitable Status.

The South Simcoe Arts Council is an umbrella organization composed of many individuals and groups in the area who are engaged in the arts (visual, dance, music, drama, literary, structural, architecture). The council has been largely run by volunteers and is governed by a Board of Directors. The South Simcoe Arts Council is a non-profit organization with charitable status. Members range from budding artists to professional artists, to business owners to supporters of the arts. The geographic area served is South Simcoe and includes the towns of Bradford West Gwillimbury, Innisfil, and largely New Tecumseth (where the office is located in the Alliston community); the two townships – Essa and Adjala- Tosorontio; and Base Borden.

The Council seeks to make the Arts accessible to all members of the communities, by providing information about arts events and programs, by engaging the community through festivals and events, and by advocating for a central role for the Arts in the economic and social development of the community. Arts involvement enhances the well being of every individual.

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The South Simcoe Arts Council, now in it’s 20th year, showcases “arts for all” through programs such as an 8 day Music Festival, a Choral Workshop, Youth Arts, Emerging Arts, many visual arts programs, literary arts, youth theatre annually in the spring through to mid June. The popularity and calibre of its programs has been the impetus for growth. The South Simcoe Arts Council continues to contribute to community festivals such as the Beeton Garden & Honey Festival, the Tottenham Bluegrass Festival and the Potato Festival. It also works to meet its goals in order to portray our vision of “Arts for All” by providing outreach programs throughout South Simcoe.

It’s vision is ‘arts for all’. It provides programs for young and old, from ages five to ninety-seven including people with special needs.

Its role is to encourage the people of South Simcoe to become involved with the arts in our communities. It is important for our participants to have the opportunity to learn from the best educators that we can bring to our area.

The South Simcoe Arts Council collaborates and works with its community partners to increase, entice and enhance economic development opportunities for the area.

POLICY ON THE ARTS

A. STATEMENT OF PURPOSE

The Town of New Tecumseth through the development of a “Policy on the Arts” for the performing, visual and creative arts is indicating support for the “Arts” in their broadest sense, both amateur and professional, as an essential and integral component of the quality of life for the citizens of the Town of New Tecumseth.

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B. IMPLEMENTATION

This statement of commitment on the part of the Town of New Tecumseth is based upon the principle that the Arts Community, through the South Simcoe Arts Council, is best qualified through sensitivity, expertise and dedication to enhancement of the Arts in the Town of New Tecumseth. Accordingly, while the Council by the approval of this policy has indicated its support for the goals and objectives therein, the Council has the primary responsibility for assessing and establishing need and responding to those needs directly or in concert with others. It is understood that the Town will assist physically and financially where feasible in the opinion of the Town Council. It is also understood that the applicable Town departments will try to meet requests for administrative and other assistance, which are both reasonable and achievable.

The South Simcoe Arts Council will represent the consensus within the Arts Community. The Town Council undertakes to respond to this representation within the framework of this policy.

It must be recognized that implementation of some parts of the general commitment to the arts represents significant financial long-term obligations and in these instances the means to be used and the ability to achieve the objective will have to be supported by confirmation of need and guarantee of funding support. It cannot be assumed that the Town Corporation will represent the primary source of funding in any and all cases and the Arts Council should review on a continuing basis and give consideration to structuring itself so as to promote its ability to seek and secure other funding.

C. DEFINITION

The Arts are to be defined as all those activities or pursuits in which a person chooses to participate to satisfy the individual need for creativity. This, therefore, encompasses the performing, visual, creative and media arts, museums, buildings and sites of historical and architectural significance, and the overall visual and natural aesthetics of the Town of New Tecumseth.

D. GOALS & E. OBJECTIVES

1. To provide adequate opportunity for all citizens of the Town of New Tecumseth to enjoy and participate in the arts, at the level of interest or skills appropriate to their needs and choice.

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1.1 Periodic surveys of all artistic opportunities available to the citizens of New Tecumseth, in order to establish and maintain an ongoing inventory, and in addition the production and maintenance of a Directory which will provide current information regarding the Arts in the Town of New Tecumseth.

1.2 Broadening of services for participants at all levels of artistic ability in cooperation with organizations and agencies such as School Boards, etc.

1.3 Efforts by the Arts Council and others towards diversity in the Arts by supporting individuals and organizations in the Town.

1.4 Expansion of entertainment opportunities for citizens of the Town of New Tecumseth through co-sponsoring of performances and events.

1.5 Provision of adequate facilities and administration to further the opportunity of touring groups or individuals to be available within the Town of New Tecumseth for the enjoyment of the citizens of the Town of New Tecumseth and for the promotion of business and tourism.

2. To support the South Simcoe Arts Council and encourage its development as the representative to the Town of New Tecumseth, of the Arts Community.

2.1 Recognition of the South Simcoe Arts Council as a source of advice and assistance to the Town in applicable matters of Town participation in artistic affairs including programme and facility needs, planning and administration, training and organization, funding and grants, affiliation policies and promotion for the Arts.

2.2 Recognition of involvement of the South Simcoe Arts Council and its members in surveys, research and the identification of artistic needs in New Tecumseth.

2.3 Recognition of an annual review by the South Simcoe Arts Council of existing policies affecting the Arts and their implementation.

2.4 The establishment by the South Simcoe Arts Council of policies and criteria for membership in the Arts Council which may be considered appropriate by the Town Council to permit the South Simcoe Arts Council to perform its assigned function.

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2.5 Recognition of membership in the Arts Council as the basis for municipal financial assistance to Arts Groups and individuals.

2.6 Assistance to Arts Council member groups and individuals through reduced facility fees, promotion, liability insurance coverage and advisory service.

3. Use of present facilities and the planning and development of future facilities that recognize the importance and needs of the performing, visual, creative and media arts.

3.1 Support for the operation, improvement and replacement of theatres and consideration of expansion or upgrading thereto if necessary and/or feasible.

3.2 Support for the Town’s Heritage Board (L.A.C.A.C.) in its endeavors within the Town.

3.3 Support for the Town of New Tecumseth Public Library and Town Recreation and Culture Facilities and their respective Exhibit Areas in the allocation of available funds and through encouragement and support for the expansion of artistic public viewing displays within the Exhibit Areas and other public places.

3.4 Enhancement of the aesthetic appearance of all buildings which are open to the public and the acquisition, through purchase, rental, loan or donations of visual arts for the buildings, including town owned buildings, giving preference to works of local artists, seeking and considering where appropriate, the recommendation of the South Simcoe Arts Council.

3.5 Consideration to the acquisition/adaptation and/or construction of centres for the arts.

3.6 Identification of existing facilities appropriate for artistic activities in the opinion of the Arts Council and determination of individual adequacy in relation to perceived needs.

4. Promotion and encouragement of adequate planning and administration in order to achieve coordinated development of artistic activities and facilities within the Town.

4.1 Recognition of the South Simcoe Arts Council as the advisory and information resource by Town committees and departments involved in the various planning aspects of the Town.

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4.2 Inter-agency training courses and seminars for persons engaged in leading or instructing in the Arts, to pertain to all individuals and organizations.

4.3 Efforts by all appropriate sources to increase public information and communications concerning the Arts by utilizing all levels of government.

5. Advancement of quality and excellence in the arts and the promotion of the benefits of the arts to all citizens of New Tecumseth through:

5.1 Encouragement to the Arts Council to organize and conduct exhibitions, workshops, seminars and training courses for the benefit and improvement of its members.

5.2 Consideration of the need for and creation of appropriate facilities for the Arts in New Tecumseth.

5.3 Assistance in the acquisition of teachers, instructors, judges and technical expertise for art disciplines within the Town.

5.4 Financial and other assistance to art groups or individuals resident within the Town as a method of promoting the Arts, where appropriate and available and as recommended by the South Simcoe Arts Council.

5.5 Support for Town-wide events that promote all aspects of the Arts in the Town of New Tecumseth.

5.6 Establishment of a distinct annual recognition event that will honour individual and group contribution or achievement in the Arts.

5.7 Promotion of the Arts in all available opportunities and locations including Town owned facilities and through all available promotional material.

6. “Establishment of a clear grant policy of support and assistance for the arts that reflects the total financial position and capability of the Town” through:

6.1 Establishment of a separate policy with criteria and procedures for grants to the Arts.

6.2 Establishment and review of financial guidelines for grants to the Arts in consultation with the South Simcoe Arts Council.

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The Corporation of the Town of Bradford West Gwillimbury Regular Council December 16, 2014 Zima Room, Library and Cultural Centre 425 Holland Street West, Bradford, ON

Minutes

Members Present: Regrets: Mayor Rob Keffer Deputy Mayor James Leduc Councillor Raj Sandhu Councillor Gary Baynes Councillor Gary Lamb Councillor Ron Orr Councillor Peter Ferragine Councillor Mark Contois Councillor Peter Dykie

Call to Order The Presiding Officer called the meeting to order at 7:00 p.m.

Adoption of Agenda

Mayor Keffer noted that By-law 2014-101 – a by-law to appoint a Chief Administrative Officer will be added as Item 14.8. Resolution 2014-356 Lamb/Leduc That the Council Agenda dated December 16, 2014 be adopted as amended.

CARRIED.

Declarations of Pecuniary Interest and the General Nature There were no declarations of pecuniary interest made.

Presentations There were no presentations.

Adoption of Council Minutes Page 61 of 156 Regular Council - Minutes December 16, 2014

Deputations James McNeill, President, Bradford Board of Trade Bradford Board of Trade Events, Communications and Financials

Mr. McNeill addressed Council regarding Bradford Board of Trade events, communications and financial statements. Mr. McNeill requested funding of a minimum of $20,000 for three years.

John Playford, Principal, Bradford District High School Expansion of the relationship between the Town and the High School

Mr. Playford was in attendance to address Council regarding Bradford District High School's involvement in the community. Mr. Playford advised Council that the high school has outgrown their capacity to hold graduation ceremonies and has booked the Community Centre Auditorium for this year's ceremony. Mr. Playford requested that Council waive the Community Centre rental fee of $1,083.86 to off-set the school's graduation costs.

Angie Wright, The Wright Way Global Accessibility Awareness Day

Ms. Wright was in attendance to address Council regarding accessibility issues at the Bradford West Gwillimbury Leisure Centre. Ms. Wright also encouraged Council to support the Global Accessibility Awareness Day taking place on May 21, 2015.

Open Forum David Bourgeois, 138 Luxury Avenue

Mr. Bourgeois was in attendance to address Members of Council regarding the lack of maintenance of streets and trees in his neighbourhood in an older part of the Town.

Diane Milos, 63 Frederick Street

Ms. Milos was in attendance to address Council regarding heritage preservation and saving 108 Moore Street from demolition.

Dave Crocker, 130 Moore Street

Mr. Crocker was in attendance to address Members of Council regarding the preservation of the heritage home located at 108 Moore Street.

Adoption of Council Minutes Page 62 of 156 Regular Council - Minutes December 16, 2014

Max Papillon, 99 Essa Street

Mr. Papillon was in attendance to address Members of Council regarding the preservation of the heritage home located at 108 Moore Street.

Adoption of Minutes and Committee of the Whole Recommendations Committee of the Whole Recommendations

There were no Committee of the Whole recommendations.

Adoption of Council Minutes Resolution 2014-357 Sandhu/Orr That the minutes of the Regular Council meeting dated October 7, 2014 be adopted as printed. CARRIED.

Correspondence Correspondence for Information Resolution 2014-358 Baynes/Dykie That the Correspondence for Information items dated December 16, 2014 be received. CARRIED.

Correspondence for Action - Doors Open Ontario 2015 Registration Resolution 2014-359 Leduc/Baynes That Council approve Bradford West Gwillimbury's participation in Doors Open Ontario 2015; and

That staff be directed to submit the required documentation and registration fee of $1,695 ($1500 + HST) to the Ontario Heritage Trust. CARRIED.

Correspondence for Action - Notice of Intent to Demolish, 108 Moore Street Resolution 2014-360 Orr/Lamb That Council receive the correspondence from the owner of 108 Moore Street regarding the intention to demolish the home on the property; and

That staff to directed to report with recommendations at the next Regular Council meeting. CARRIED.

Adoption of Council Minutes Page 63 of 156 Regular Council - Minutes December 16, 2014

Correspondence for Action - Old Bradford High School Resolution 2014-361 Ferragine/Sandhu That Council receive the correspondence from Simcoe County District School Board regarding the disposition of surplus property, 28 Queen Street, Old Bradford High School and request that staff prepare a report evaluating the property. CARRIED.

Correspondence for Action - Bradford & District Skating Club, Request for Donation and Sponsorship Correspondence for Action - Lake Simcoe Conservation Foundation, Request for Funding Correspondence for Action - Simcoe County Farm Fresh, Request for Funding Correspondence for Action - Autism Ontario, Request for Funding Resolution 2014-362 Leduc/Orr That all four funding requests be referred to the budget meetings for further review. CARRIED.

Staff Reports Report of Planning and Development Services Building Permit Activity Report: July 1, 2014 – September 30, 2014 Resolution 2014-363 Sandhu/Dykie That the report of the Chief Building Official entitled “Building Permit Activity Report: July 1, 2014 – September 30, 2014” and dated December 16, 2014, be received for information purposes. CARRIED. Report of Finance Department November 30, 2014 Financial Results Resolution 2014-364 Baynes/Orr That the report of the Director of Finance/Treasurer dated December 16, 2014 and entitled “November 30, 2014 Financial Results” be received for information purposes. CARRIED. Report of Finance Department 2015 Interim Tax Levy By-law Resolution 2014-365 Lamb/Ferragine That Council adopt the 2015 Interim Tax Levy By-law as outlined in Report FIN 2014 26. CARRIED.

Adoption of Council Minutes Page 64 of 156 Regular Council - Minutes December 16, 2014

Report of Fire and Emergency Services Fire Protection Agreement with the Town of Innisfil Resolution 2014-366 Sandhu/Dykie That Report No FIR 2014 06 dated December 16, 2014 entitled "Fire Protection Agreement with the Town of Innisfil" be received; and

That Council authorize the Mayor and Clerk to sign a Memorandum of Agreement allowing the Town of Bradford West Gwillimbury to participate with the Town of Innisfil in a Fire Protection Agreement for the provision of fire protection services within the Town of Bradford West Gwillimbury as identified in appendix "A" of the agreement. CARRIED.

Report of Legislative Services Approval of Funding Agreements Resolution 2014-367 Lamb/Dykie That Council approves entering into the following agreements with Her Majesty the Queen in Right of Ontario: 1. Letter of Agreement Related to Funding Provided by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for Public Transportation Program; 2. Contribution Agreement Related to Ontario Community Infrastructure Fund - Formula- Based Component 3. Funding Agreement Related to the Court Security and Prisoner Transportation Program;

And the Mayor and Clerk, or Mayor and Treasurer, as appropriate, be authorized by by-law to execute these agreements, any extensions thereof, and all documents necessary to give effect thereto. CARRIED.

Report of Legislative Services Appointments to Committees and Boards and Establishment of Advisory Committees Resolution 2014-368 Leduc/Orr That a Striking Committee be established to review the applications for committees and that the following members of Council be appointed to the Striking Committee: Mayor Keffer, Deputy Mayor Leduc, Councillor Lamb and Councillor Sandhu. CARRIED.

Resolution 2014-369 Contois/Sandhu That the following advisory committees be established by by-law, including a new terms of reference and that staff be directed to advertise for the public members on such committees: Active Transportation and Recreation Committee, Heritage Committee and Downtown Revitalization Committee. CARRIED.

Adoption of Council Minutes Page 65 of 156 Regular Council - Minutes December 16, 2014

Resolution 2014-370 Contois/Baynes That the following members of Council be appointed to outside organizations as follows: Nottawasaga Valley Conservation Authority - Councillor Ron Orr Lake Simcoe Region Conservation Authority - Councillor Peter Ferragine South Simcoe Streams Network - Councillor Peter Dykie. CARRIED.

Request for Staff Report Deputy Mayor Leduc requested a staff report on establishing Community Access Network (CAN) meetings in which Council can informally meet with residents in each ward.

Councillor Baynes requested a staff report on the feasibility of a 4 way stop at Bingham and Back Streets instead of a 3 way stop.

Councillor Dykie requested a staff report on how the Town can better maintain/replace trees and better maintain sidewalks in older residential areas of Town.

Committee of the Whole There was no Committee of the Whole meeting.

Committee Minutes and Recommendations Fire and Emergency Services Committee - September 24, 2014 Resolution 2014-371 Lamb/Orr That the minutes of the Fire and Emergency Services Committee meeting dated September 24, 2014 be received. CARRIED.

Downtown Revitalization Committee - November 5, 2014 Resolution 2014-372 Lamb/Leduc That the minutes of the Downtown Revitalization Committee meeting dated November 5, 2014 be received. CARRIED.

Resolution 2014-373 Leduc/Sandhu That Council approves the Downtown Revitalization Committee's request to sponsor the Board of Trade's Annual Holiday Window Decorating Contest for a fee of $1000. CARRIED.

Adoption of Council Minutes Page 66 of 156 Regular Council - Minutes December 16, 2014

Resolution 2014-374 Lamb/Ferragine Regarding the lack of lines delineating parking spots along Holland street, Barrie Street north to John Street, and Simcoe Road south to Centre Street;

That council authorize the expenditure if additional budget is required to complete the work. CARRIED.

Active Transportation Committee Minutes - November 20, 2014 Resolution 2014-375 Leduc/Lamb That the minutes of the Active Transportation Committee Minutes dated November 20, 2014 be received. CARRIED.

Holland Marsh Drainage System Joint Municipal Services Board - 2015 Business Plan Resolution 2014-376 Lamb/Baynes That the Council of the Corporation of the Town of Bradford West Gwillimbury approve the 2015 Business Plan of the Holland Marsh Drainage System Joint Municipal Services Board. CARRIED.

New Business There was no new business.

By-laws By-law 2014-92 - A by-law to provide for drainage works - Horlings Drain. Resolution 2014-377 Sandhu/Baynes That By-law 2014-92 be read a third time and enacted this 16th day of December, 2014. CARRIED.

By-law 2014-94 - A By-law to appoint a Deputy Fire Chief - Olaf Lamerz By-law 2014-95 - A by-law to appoint an alternate Community Emergency Management Coordinator. By-law 2014-96 - A by-law to authorize a Fire Protection Agreement with the Town of Innisfil. By-law 2014-97 - A by-law to authorize the entering into an agreement with Her Majesty the Queen in right of the Province of Ontario related to funding provided by the Province of Ontario under the Dedicated Gas Tax Funds for Public Transportation Program.

Adoption of Council Minutes Page 67 of 156 Regular Council - Minutes December 16, 2014

By-law 2014-98 - A by-law to authorize the entering into an agreement with Her Majesty the Queen in right of Ontario related to the Ontario Community Infrastructure Fund - Formula Based Component. By-law 2014-99 - A by-law to authorize entering into an agreement with Her Majesty the Queen in right of Ontario related to the Court Security and Prisoner Transportation Program. Resolution 2014-378 Orr/Lamb That By-laws 2014-94, 2014-95, 2014-96, 2014-97, 2014-98 and 2014-99 be enacted. CARRIED.

By-law 2014-101 - A by-law to appoint a Chief Administrative Officer - Geoff McKnight. Resolution 2014-379 Leduc/Lamb That By-law 2014-101 be enacted. CARRIED.

Announcements Councillor Leduc announced that he will be attending a Bridges out of Poverty workshop on January 23, 2015 at the Innisfil Public Library in Cookstown and invited others to attend.

Mayor Keffer announced that he is disappointed with the snow removal procedures that are in place and will work to improve the service, recognizing there are challenges as we are growing.

Mayor Keffer thanked Jay Currier, Town Manager for his years of service to the Town and his guidance and presented a card for his retirement

Motions/Notices of Motion

Mayor Keffer handed the Chair over to Deputy Mayor Leduc in order to speak to the motion. Motion by Mayor Keffer: Resolution 2014-380 Contois/Baynes WHEREAS Council wishes to encourage responsible New Year’s Eve celebrations on December 31, 2014 and accommodation of travelers of all ages, family and friends visiting in the municipality attending late night activities; and

WHEREAS Council wishes to support the South Simcoe Police Festive Ride Program and promote awareness of the dangers of drinking and driving; and

Adoption of Council Minutes Page 68 of 156 Regular Council - Minutes December 16, 2014

WHEREAS Council wishes to temporarily permit on street overnight parking on New Year's Eve while still requiring all regulations of the Highway Traffic Act and all other parking restrictions in effect throughout the municipality to be complied with; and

WHEREAS information regarding this one-time, on street overnight parking exception will be displayed on the Town website, the Town Facebook and Twitter accounts.

THEREFORE BE IT RESOLVED that Council permit on street overnight parking in the Town of Bradford West Gwillimbury between the hours of 2:00 a.m. to 6:00 a.m. on Thursday, January 1, 2015, otherwise in compliance with By-law 1994-047. CARRIED.

Confirm Proceedings Confirm Proceedings Resolution 2014-381 Contois/Dykie That By-law 2014-100 A By-law to Confirm Proceedings of the Council Meeting dated December 16, 2014 be enacted. CARRIED.

Adjourn Resolution 2014-382 Orr/Lamb That the meeting is hereby adjourned at 10:23 p.m. CARRIED.

Rebecca Murphy, Clerk Rob Keffer, Mayor

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Correspondence for Information – Regular Council Meeting January 20, 2015

1. Ministry of Community Safety and Correctional Services – Retrofit of Automatic Sprinklers in Vulnerable Occupancies As of January 1, 2014, Ontario became the first province to require the retrofit of automatic sprinklers in all vulnerable occupancies. There are no other building retrofits that are required by the Fire Code in these occupancies. Some alterations require a building permit under the Building Code Act, 1992. Therefore Chief Building Officials are encouraged to dialogue with Chief Fire Officials to develop policies to administer the changes. Link:http://www.mcscs.jus.gov.on.ca/english/FireMarshal/FireServiceResources/ Announcements/Retrofit.html

2. Lake Simcoe Region Conservation Authority – Public Information Centres: LSRCA Watershed Development Guidelines The LSRCA is currently undertaking a review of their Watershed Development Guidelines. Public Information Centres are scheduled for Tuesday, January 27, 2015 and Thursday, January 29, 2015. Link: http://www.lsrca.on.ca/

3. Tec We Gwill Women’s Institute – Street Light Request Requesting consideration for a street light to be installed at the intersection of Line 11 and County Road 27 in order to address safety concerns.

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Protocol: The full items listed above are NOT attached to the agenda. If Council or the public wishes to review a piece of correspondence for information they may request it from the Clerk’s Division at any time. The file will be brought to every Council meeting for review. If Council wishes to pull an item from the Correspondence for Information list for separate discussion they may do so by amending the resolution to receive. The item will then be the next order of business on the agenda.

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Report of Finance Department

REPORT #: FIN 2015 04

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Section 357/358 Tax Write-offs

PREPARED BY: Bernie Colameco, Supervisor of Revenue Services

1. RECOMMENDATIONS:

That the property taxes for the years 2013 and 2014 in the amount of $2,805.51 as itemized in report FIN 2015 04 be approved for write-off.

2. PREAMBLE:

In order to approve applications for property tax write offs under section 357 and 358 of the Municipal Act, sections 357.(5) and 358.(9) of the Act require the Town to “hold a meeting at which the applicants may make representations to council”. This meeting is also required to allow for Council to make its decision on the applications. As required by the Act, notices of the meeting have been mailed to all of the affected property owners. The property taxes are being written off due to changes in assessment values subsequent to the annual taxes being levied.

3. BASIC DATA PERTAINING TO THE MATTER:

There are two applications at this time as follows: one involves a property that became exempt after the return of the roll and one involves a property that ceases to be liable to be taxed at the rate at which it was taxed or should have been exempt after the return roll. Furthermore, these assessment changes can be considered routine in nature and do not represent any unusual dollar amounts either. The property details of these adjustments are identified in the attachment to this report.

4. EFFECT ON TOWN FINANCES:

The tax write-offs for the Town and Police portions are not allowed for in the annual operating budget, however they are more than offset by the supplementary taxation revenue which has not been budgeted for. The Education and Upper-Tier portion of the tax write-offs are recoverable from those respective parties. The total amount of the write-offs is $2,805.51 and the Town and Police portions represent $1,182.77 of this amount. These write-offs are not

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expected to negatively impact the overall results of the 2015 Town Tax Levy Operating Budget.

5. ATTACHMENTS:

Schedule of Sec 357/358 Write-offs

6. APPROVALS:

Ian Goodfellow, Director of Finance/Treasurer Approved - 07 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 08 Jan 2015

Section 357/358 Tax Write-offs Section 357/358 Tax Write-offs

Attachment 5.1

Staff Report #FIN 2015 04 DECEMBER 2014 SECTION 357 WRITE-OFF

ACCOUNT WRITE-OFF EFFECTIVE ASSESSMENT RTC/RTQ NUMBER OF WRITE-OFF INTEREST TOTAL NUMBER TYPE DATE WRITE-OFF DAYS AMOUNT ADJUSTMENT WRITE-OFF (DD/MM/YY) 00058322 s.357,(1)(c) 1/1/2013 68,000 CT 365 1,667.07 0.00 1,667.07 00205824 s.357,(1)(a) 6/13/2014 180,267 RTP 202 1,138.44 0.00 1,138.44 2,805.51 0.00 2,805.51

Reason for Application s.357,(1)(a) Ceased To Be Liable To Be Taxed At The Rate At Which It Was Taxed s.357,(1)(c) Became Exempt After Return Of Roll s.357,(1)(d)(i) Razed By Fire Or Demolished After Return Of Roll s.357,(1)(d)(ii) Damaged By Fire, Demolished After Return Of Roll s.357,(1)(f) Overcharged By Gross Or Manifest Error s.357,(1)(g) Repairs/Reno's Preventing Normal Use (min. 3 months) Page 73 of 156 Page 74 of 156

Report of Engineering Services

REPORT #: ENG 2015 09

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Community Transportation Pilot Grant Program - Application

PREPARED BY: Adam Alessandrini, Transit Coordinator

1. RECOMMENDATIONS:

That report ENG 2015 11, be received for information;

And that the Mayor and Council Members authorize staff to submit an application for the Community Transportation Pilot Grant Program.

2. PREAMBLE:

The purpose of this report is to provide information regarding the Community Transportation Pilot Grant Program that is available to all municipalities within Ontario. The program allows municipalities to apply for financial assistance for the development and implementation of community transportation initiatives. The program is established by The Ministry of Transportation and the application must be filed prior to the January 31, 2015 deadline.

3. BASIC DATA PERTAINING TO THE MATTER:

The Community Transportation Pilot Grant Program was established by The Ministry of Transportation. The program is a pool of $1 million that will be divided to awarded municipalities that successfully demonstrate community transportation initiatives by improving or creating transportation services within those municipalities. The program is an opportunity for the Ministry to explore the effectiveness of different models of coordinating community transportation as a means to addressing transportation challenges. The project for which the funding may be considered are those related to the development of community transportation solutions to address local transportation needs, including ways to better utilize existing transportation resources. The guideline information outlined within this staff report are pursuant to the attached document "Community Transportation Pilot Grant Program Guidelines".

The objectives of the program as stated within the attached guidelines are:  Improve mobility options for individuals who do not have access to their own

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transportation, including seniors, people with disabilities, and others;  Build capacity to better meet local transportation demand, particularly where it is challenging or not feasible to provide conventional or specialized transit service due to population size or density; and  Create networks of coordinated community transportation service that leverages existing services and pools resources to provide more rides, to more people, and to more destinations.

Funding To be eligible for funding under the Community Transportation Program, the project must be carried out by or on behalf of the municipality in collaboration with at least one community organization. The Community Transportation Program is for a two-year period, from April 1, 2015 to March 31, 2017. In addition, the maximum funding that could be provided to a municipality for the specified project is $100,000.00. The grant applications will be assessed and evaluated based on set criteria, including the extent to which a proposed project meets the objectives and requirements of the Community Transportation Program. The project must be implemented within one year of the effective date of the agreement with MTO in order to receive funding.

Payment of Funds The funding provided by the Ministry will be paid in three separate installments:

First Installment - 50% The purpose of the first installment is to provide the municipality with the necessary funding to implement the Community Transportation Project. The funding will be paid when all required documentation by the Ministry is received and accepted.

Second Installment - 40% The second installment of the grant will be paid to the municipality when the project is 75% complete upon the submission and acceptance of:  A project status report; and  A draft financial report

Third Installment - 10% The remainder of the grant will be paid upon the receipt of:  A final financial report; and  A report on coordinated community transportation service

The Town of Bradford West Gwillimbury's Community Transportation Project Proposal The most beneficial way to implement the grant for the Town of Bradford, while at the same time, be eligible for the Community Transportation Program, is to provide a senior shuttle service. This shuttle service is most beneficial for a number of reasons:  The existing transit infrastructure (bus stops, shelters, etc) is currently in place for the BWG Transit system and could be used for the shuttle service.  There are three town-owned buses, two currently in operation and one spare. The spare bus would be utilized for the Community Transportation Program.  The shuttle service would engage seniors to travel for shopping, appointments, Bradford

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Leisure and Library Centers, etc. where otherwise the current BWG Transit system may not suit the needs of seniors due to wait times, bus stop distances, etc.

The implementation of the proposed shuttle service would serve as a pick-up/drop-off style system; whereas the bus will travel in a loop, directly to high density senior locations and transport them to key areas within the Town of Bradford.

The community organization that would be in collaboration with the Town of Bradford for this project, and that also meets the eligibility requirements as stated above, is Switzer-Carty Transportation Inc.

The cost of the shuttle service will be entirely funded by the Community Transportation Pilot Grant for the two years of the duration of the agreement with the Ministry. It should be noted however, that the adoption of the service - should it be a successful program - may have to be absorbed in the Town's budget upon the expiry of the agreement in 2017. The entirety of this service, is reliant upon the successful award of the grant and will not be implemented unless that award has been given.

4. EFFECT ON TOWN FINANCES:

This report and application does not have any implication on town finances.

5. ATTACHMENTS:

Community Transportation Pilot Grant Program Guidelines

6. APPROVALS:

Arup Mukherjee, Director of Engineering Approved - 11 Jan 2015 Ian Goodfellow, Director of Finance/Treasurer Approved - 12 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 13 Jan 2015

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Community Transportation Pilot Grant Program Application Guidelines and Requirements 2014-2015

Issued: November 2014 Ministry of Transportation Municipal Transit Policy Office, Transit Policy Branch

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Overview:

The Ministry has established the Community Transportation Pilot Grant Program (the “CT Program”) to provide financial assistance to municipalities across Ontario for the planning and implementation of local, coordinated community transportation projects.

Guide:

The purpose of this Guide is to describe the CT Program and to outline related requirements.

To be considered for CT Program funding, applicants must meet the criteria set out in this Guide.

Applications:

Applications must be submitted either by email, postage-prepaid (regular mail), or personal delivery (including prepaid courier) at the addresses below.

Applications must be received (not solely postmarked) by the Ministry before 5:00 p.m. (EST) on Friday, January 30, 2015.

How to Reach Us:

By Mail: Community Transportation Pilot Grant Program Municipal Transit Policy Office, Ministry of Transportation 777 Bay St, 30th Floor Toronto, Ontario M7A 2J8

By Email: [email protected]

By Phone: 416-585-7362

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Table of Contents PART 1: DEFINITIONS ...... 4 Part 2: INTRODUCTION ...... 5 PART 3: COMMUNITY TRANSPORTATION PROGRAM DESCRIPTION ...... 5 a. Objectives ...... 5 b. Funding ...... 6 c. Funding From Other Sources ...... 6 PART 4: GENERAL ELIGIBILITY REQUIREMENTS ...... 7 a. Eligible Applicants & Community Organizations ...... 7 i. Applicants - Eligibility Criteria ...... 7 ii. Community Organizations - Eligibility Criteria ...... 7 b. Eligible Projects ...... 8 i. Eligibility Criteria for Community Transportation Projects ...... 8 ii. Examples of Coordinated Community Transportation Projects ...... 8 c. Eligible and Ineligible Expenditures ...... 10 i. Expenditures - Eligibility Criteria ...... 10 ii. Eligible Expenditures - Examples ...... 10 iii. Ineligible Expenditures ...... 11 d. Fares ...... 11 PART 5: APPLICATION AND REVIEW PROCESS ...... 12 a. Submitting the Application ...... 12 b. Selection Process and Evaluation ...... 12 c. Clarification and Notification ...... 14 d. Agreement ...... 14 PART 6: PAYMENT OF COMMUNITY TRANSPORTATION FUNDS ...... 14 First Instalment - 50% ...... 14 Second Instalment - 40% ...... 15 Third Instalment - 10% ...... 15 PART 7: REPORTING REQUIREMENTS ...... 15 a. Project Status Report ...... 15 b. Financial Report ...... 15

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c. Report on Coordinated Community Transportation Services ...... 16 d. Other Reporting ...... 16 e. Unmet Reporting Requirements ...... 16 PART 8: INFORMATION AND NOTICES ...... 17

PART 1: DEFINITIONS

When used in this Guide, the words set out below that import the singular include the plural and vice versa:

“Application Deadline” means 5:00 p.m. (EST) on Friday, January 30, 2015.

“Agreement” means an agreement entered into between the Ministry and a municipality that sets out the terms and conditions under which the Ministry agrees to provide CT Funding to the municipality, and includes any amending agreement entered into pursuant to the agreement.

“CT” refers to community transportation services, as further described in this Guide, offered to the public by or on behalf of a municipality in collaboration with at least one community organization.

“CT Funds” means the money the Ministry provides to a municipality pursuant to an Agreement to be used strictly toward Eligible Expenditures for a CT Project and in accordance with and as set out in the Agreement; “CT Funding” has the same meaning.

“CT Funds Reserve Account” means an interest bearing account set up by a municipality receiving CT Funds, under the name of the municipality and in a Canadian financial institution, where CT Funds are deposited and tracked separately from any other funds.

“CT Program” means the Community Transportation Pilot Grant Program the Ministry has established to provide municipalities with CT Funds.

“CT Project” means a project described in an application for CT Funding, including any modification to the project which has received the prior written approval of the Ministry, and that has been selected by the Ministry for funding under the CT Program.

“CT Project Budget” means the budget for a CT Project described in an applicant’s application for CT Funding.

“Eligible Expenditure” means an eligible expenditure as described in Part 4: General Eligibility Requirements.

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“Guide” means this guide entitled “Community Transportation Pilot Grant Program Guidelines and Requirements 2014-2015”, including Appendix A (Community Transportation Pilot Grant Program - Application Form) and Appendix B (Sample of Project Budget), which the Ministry may, at its sole discretion, amend from time to time.

“Ministry” and “Minister”, respectively, means the Ministry of Transportation that is responsible for the administration of the CT Program and the Minister responsible for the Ministry.

“Reporting Forms” means the forms attached as Schedule D to the Agreement.

Part 2: INTRODUCTION

The Ministry of Transportation (MTO) has established the Community Transportation Pilot Grant Program (the “CT Program”), a $1 million pilot grant program, to provide financial assistance to Ontario municipalities for the development and implementation of community transportation initiatives. The program is an opportunity for the Ministry to explore the effectiveness of different models of coordinating community transportation as a means to addressing transportation challenges. The projects for which funding may be considered are those related to the development of community transportation solutions to address local transportation needs, including ways to better utilize existing transportation resources.

Community transportation is a way of providing transportation services to a community that extends beyond public transit services. In many communities, individuals often rely on transportation services provided by community organizations, such as health service or social service agencies, or volunteer organizations. Coordinating the range of transportation services available within a community can be a solution to providing more transportation options to more people, improving services, and optimizing existing services within current budgets.

Coordinated community transportation services can help municipalities meet new and growing transportation needs. Such services require grassroots collaboration, sharing of resources, and a flexible approach to service delivery. Ontario’s CT Program is a pilot grant program that encourages a collaborative approach to addressing local transportation needs and priorities, as determined by the local community, through the coordination of existing community resources.

Projects that meet the requirements set out in this Guide may be eligible for funding under the CT Program.

PART 3: COMMUNITY TRANSPORTATION PROGRAM DESCRIPTION

a. Objectives

The objectives of the CT Program are to:

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• Improve mobility options for individuals who do not have access to their own transportation, including seniors, people with disabilities, and others; • Build capacity to better meet local transportation demand, particularly where it is challenging or not feasible to provide conventional or specialized transit service due to population size or density; and • Create networks of coordinated community transportation service that leverages existing services and pools resources to provide more rides, to more people, and to more destinations.

Subject to annual appropriation of funds by the Legislative of Assembly of Ontario, the CT Program is for a two-year period, from April 1, 2015 to March 31, 2017. To be eligible for funding, the proposed coordinated community transportation project must be implemented within one year of the effective date of the Agreement and last until the end of the CT Program.

b. Funding

As further described in Part 4: General Eligibility Requirements, to be eligible for funding under the CT Program, a CT project must be carried out by or on behalf a municipality in collaboration with at least one community organization.

For greater clarity, while a municipality receiving CT Funds will be responsible for those funds, the CT Project may be carried out by the municipality itself or one or more community organization(s) collaborating with the municipality.

In addition to being responsible for such funds, a municipality receiving CT Funds will be responsible for ensuring the CT Project for which those funds are provided is carried out in accordance with the terms and conditions set out in this Guide and an Agreement.

The maximum funding that may be provided to a municipality for a CT Project is $100,000.00. The application process is competitive, and not all community transportation projects will receive funding. Grant applications will be assessed and evaluated based on set criteria, including the extent to which a proposed project meets the objectives and requirements of the CT Program.

c. Funding From Other Sources

A municipality will be required, as part of its application for funding, to identify any other sources of funding, including that from the municipality or the community organization(s) with which it collaborates for its proposed coordinated community transportation project.

In addition, a municipality receiving CT Funding will be required to inform the Ministry of any contribution, other than the CT Funds, the municipality receives from any source whatsoever towards costs related to its CT Project. This information would be indicated in the financial report, as described in Part 7: Reporting Requirements.

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PART 4: GENERAL ELIGIBILITY REQUIREMENTS

a. Eligible Applicants & Community Organizations

i. Applicants - Eligibility Criteria

Only Ontario municipalities that collaborate with at least one community organization are eligible to apply for CT Program funding to undertake a coordinated community transportation project of mutual interest and benefit, and which meets the criteria set out in this Guide. If the CT Project involves the participation of more than one municipality, only one municipality may apply on behalf of other(s).

ii. Community Organizations - Eligibility Criteria

To be eligible, community organizations must be: Incorporated; • In operation for at least one year prior to the Application Deadline; and • At least one community organization must provide transportation services or have transportation resources or assets, or both.

The application must provide the strategic rationale for the involvement of each organization, and demonstrate that each organization will: Support the application; • Participate in the planning and execution of the project; • Contribute to the project, either financially or through in-kind contributions; and • Benefit from the project.

The level of contribution, including financial or in-kind (e.g., sharing of assets or resources), will be determined by the municipality and the community organization(s).

Ultimately the municipality, as the lead applicant, will be responsible for ensuring the municipality and collaborating community organization(s) have all the resources, experience and expertise required to carry out the CT Project.

The following provides a non-exhaustive list of community organization(s) that a municipality may collaborate with for the purpose of carrying out a CT Project: • Health service agencies (e.g., community support service agencies); • Social service agencies (e.g., community outreach services); • District Social Service Administrative Boards; • Seniors’ organizations; • Registered charitable organizations; • Other public transit agencies (i.e., a public transit agency that is not operated by or on behalf of the municipality applying for funding under the CT Program); • Bus operators, including school and private buses; • Taxi companies; and

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• Employers.

b. Eligible Projects

i. Eligibility Criteria for Community Transportation Projects

In general, coordinated community transportation is a service delivery model whereby two or more organizations collaborate through the sharing and/or coordination of transportation resources and services to jointly accomplish their transportation objectives.

To be considered for funding, a coordinated community transportation project must: • Meet the objectives of the CT Program; • Result in the improvement of transportation services through the implementation of new or enhancements to existing coordinated community transportation services, within one year of the effective date of the Agreement.

To demonstrate the above, the application for funding must indicate the expected service improvements and include a plan that describes how the applicant will monitor and report on these measurable service improvements. For example, the plan may illustrate how the proposed project will measure the following types of service improvements: • Increase the number of rides, and customers/passengers, including seniors, using the coordinated community transportation services for which CT Funding is provided. • Increase hours of service, days of service (e.g., expand from weekday service to include weekend service), and number of destinations. • Reduce wait times, unaccommodated trips, and travel times. • Expand the service area(s).

The service area for a proposed community transportation project will be determined by the municipality and the community organization(s) with which the municipality is collaborating. The service area may be within a municipality, a region or a county, or could encompass several municipalities.

ii. Examples of Coordinated Community Transportation Projects

Coordinated community transportation is not a “one size fits all” solution to the many challenges of providing transportation in underserved areas. In the application for funding, a municipality and the organization(s) with which it is collaborating, can propose a model of coordinated community transportation that best meets the needs of the community and is within its resources.

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Below is a list of examples of coordinated community transportation projects that could be eligible for funding. This list is not exhaustive. Applicants may propose variations or a mix of service delivery models.

Referral Service

Coordinating the use of one contact number for several community organizations is often the first step in a coordinated community transportation service. A toll free 1-800 number or website is provided as the first point of contact for residents seeking transportation or information. When new customers call they are screened centrally and referred to the most appropriate organization for service. Registration of customers, trip planning information, and other services can also be provided.

Centralizing Functions

The centralizing of functions is the next step in coordination after a referral service. In this instance, a central point of access, through a common software, offers ride and vehicle information data and centralized trip booking and dispatching.

Enhancements to centralizing administrative functions could be standardizing the intake and registration procedures of participating community organizations, centralizing service and route planning, marketing of the service, or pursuing joint procurements.

Collaboration with School Bus Operators

School bus operators are experienced local transportation providers and often have the information technology, vehicles, and staff resources to help communities coordinate, plan, book and dispatch trips, and increase service levels. A municipality may collaborate with a local school bus operator, whereby the school bus operator could provide vehicles and/or drivers to increase local capacity and/or take on the role of centralizing booking and dispatch of trips to help coordinate multiple transportation services in the community.

Sharing of Transportation Assets or Resources

CT Projects could propose the pooling of assets, funding and staff resources of a municipality(ies) and community organizations. There are no requirements as to what transportation resources and assets must be shared or how they are to be shared. The benefits resulting from the sharing of resources are to be reinvested for transportation service improvements.

Potential assets and resources that could be shared include: • Vehicles; • Administrative staff; • Service planning expertise;

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• Drivers (paid or volunteer); • Vehicle maintenance; • Information technology; • Facilities; • Staff/volunteer training programs; • Promotion and marketing of services; and • Other operating costs.

Collaboration with Other Public Transit Agencies

Municipal transit agencies, whether conventional or specialized, may participate in coordinated community transportation projects by providing booking and dispatch services for participating community organizations or by acting as a mobility manager in referring individuals to community organizations and other transportation providers. Participating in coordinated community transportation projects could be a way for public transit agencies to use accessible vehicles to increase capacity and/or expand service hours and to meet accessibility requirements.

Public transit agencies may also coordinate their services with other public transit agencies to improve or provide new inter-municipal and inter-regional service.

c. Eligible and Ineligible Expenditures

i. Expenditures - Eligibility Criteria

A CT Project expenditure will only be eligible for funding under the CT Program (an “Eligible Expenditure”) if it meets all of the following general criteria: • Directly related to and necessary for the successful completion of the CT Project; • Specifically identified in, and made in accordance with, the budget the municipality provided to the Ministry as part of its application for funding under the CT Program. No changes to the budget will be allowed without the prior written approval of the Ministry; • Incurred and paid after the effective date of the Agreement and prior to April 1, 2017. No expenditures incurred outside of this period will be eligible for payment under the CT Program; and • Documented through paid invoices or original receipts, or both.

ii. Eligible Expenditures - Examples

Provided that the above-noted general eligibility criteria are met, Eligible Expenditures for a CT Project may include: • Salary and benefits of a coordinator responsible for planning and implementing coordinated community transportation services; • Consultant services to assist the applicant municipality and community organization(s) in implementing coordinated services (e.g., to assist in the

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implementation of information technology or the facilitation of cooperative initiatives between the municipality and community organizations); • Purchase and implementation of a contact number or website, or both; • Purchase and implementation/installation of software or hardware, or both; • Acquisition of community transportation services (e.g., vehicles, drivers, booking and dispatch services) that are part of the CT Project from third-party service providers (i.e., a provider that is not indicated as a community organization in the application for CT Funding); • Legal services for the drafting of legal agreements; • Costs of holding and facilitating meetings/consultation events/workshops with community transportation organizations for the CT Project; • Training costs related to the implementation of the CT Project; • Ontario-only travel and accommodation costs directly related to the CT Project. Expenses must align with the Government of Ontario’s Travel, Meal and Hospitality Expenses Directive; • Facilities costs of centralizing functions; • Public outreach, communications materials and activities to promote the CT Project and service; and • Equipment, supplies and materials associated with the implementation of the CT Project.

iii. Ineligible Expenditures

Notwithstanding anything else contained in this Guide, the following expenditures are not eligible for CT Funding: • Cash prizes or direct subsidies to individuals, including multi-use transit passes; • Food and beverages; • Refundable goods and services tax, pursuant to the Excise Tax Act, R.S.C. 1985, c. E. 15, as amended, or other refundable expenses; • Deficit reduction; • Monetary service referral incentives; and • Any other costs as determined by the Ministry from time to time and in its sole discretion.

The aforementioned lists are not exhaustive and only intended as general guides. If you are unsure whether or not a particular cost is eligible, please contact the Ministry for clarification prior to incurring the cost.

d. Fares

Fares must be charged for the community transportation services supported through the CT Project. Fares may be any amount and may be subsidized or waived.

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PART 5: APPLICATION AND REVIEW PROCESS

The application process is not intended to create a formal, legally binding procurement process and must not give rise to the rights or duties applied to a formal legally binding procurement process.

A municipality applying for funds under the CT Program for a coordinated community transportation project must submit an application package that provides information about the project. The Ministry will review the application packages from all applicants and select the projects that best meet the criteria set out in this Guide. Once the Ministry selects a project, the municipality will be required to enter into an Agreement with the Ministry prior to receiving funding. A municipality relying on CT Funds for the successful completion of a CT Project should not commence such CT Project prior to the effective date of the Agreement, and having met all relevant conditions precedent (e.g., providing any necessary insurance certificates). For greater clarity, CT Funds cannot be used to pay for expenses incurred prior to the effective date of an Agreement.

a. Submitting the Application

The application package submitted to the Ministry must include: • An application form (in the form attached to this Guide as Appendix A), completed in full; • Project work plan; • Project budget; and, • Any other documents deemed necessary by the applicant.

If submitted by means other than email, one (1) electronic copy of the application, in Microsoft Word format, emailed to [email protected] .

The documents listed above must be submitted to the Ministry by email, postage- prepaid mail (regular mail) or personal delivery (including prepaid courier) in accordance with and at the addresses set out in Part 8: Information and Notices.

Applications must be received (not postmarked) before 5:00 p.m. (EST) on Friday, January 30, 2015. Applications received after such time or which do not comply with this Guide will NOT be considered.

b. Selection Process and Evaluation

CT Funding will be awarded through a competitive process. The Ministry reserves the right to exercise its discretion to select a range of projects that promote coordinated community transportation throughout the Province; are within communities of varying sizes; and, offer diverse solutions to community transportation needs and challenges. Only applications meeting all applicable requirements will be considered for review.

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Applications will be evaluated and projects selected for funding, at the Ministry’s sole discretion, based on the following considerations.

Project Proposal (Section 2 of the Application Form) - 40%

The application will be evaluated on how well the proposed coordinated community transportation project would: • Meet the objectives of the CT Program listed in Paragraph a (Objectives) of Part 3: CT Program Description; • Optimize local community transportation services; • Address identified transportation service gaps and needs of the community; • Improve service levels (i.e., number of trips provided or customers/passengers served); and • Involve a range of community organizations.

Project Implementation (Section 3 of the Application Form) - 30%

The application will be evaluated on whether the CT Project and the resulting coordinated community transportation service being proposed are reasonably feasible for the municipality and collaborating organization(s) to implement.

To that effect, the application must demonstrate that the municipality and the community organization(s) have the experience and organizational capacity to lead and undertake the proposed coordinated community transportation project.

The work plan for the proposed project must adequately describe the tasks and resources required to implement the project.

Funding Requirements/Budget (Section 4 of the Application Form) - 20%

The application will be evaluated on whether the budget for the proposed coordinated community transportation project: • Is realistic in terms of total estimated costs relative to proposed CT service and the tasks required; • Demonstrates an efficient use of resources; • Includes in-kind or cash contributions; and • Factors in funding from sources, other than that which may be received under the CT Program, required for the implementation of the project.

Pilot Evaluation (Section 5 of the Application Form) - 10%

The application will be evaluated on whether the proposed coordinated community transportation project improves community transportation as demonstrated by the: • Performance measures to be tracked as indicated in the application; • Immediate and long-term impacts of the CT Project to the municipality(s); and

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• Plan to monitor and report outcomes.

c. Clarification and Notification

When the selection process is completed, the Ministry will notify each applicant, in writing, whether or not the applicant is eligible for funding under the CT Program.

Although an applicant will not be allowed to make changes to its application package after the application deadline, as part of the review process, the Ministry may seek clarification and supplementary information. The clarification and additional information received from the applicant will form an integral part of the application package. The Ministry may elect not to consider an applicant whose application package, in the Ministry’s opinion, contains misrepresentations or any inaccurate, misleading, or incomplete information.

d. Agreement

A municipality selected for funding will be required to enter into an Agreement. In addition to confirming the CT Funds for which the municipality may be eligible, the Agreement will set out the terms and conditions upon which the Ministry will provide the CT Funds to the municipality and by which it will be bound.

Furthermore, under the terms and conditions of the Agreement, the municipality will be required to provide the Ministry with copies of the municipal by-law(s) designating the signing officers for and authorizing the execution of the Agreement, and any certificates of insurance, or other proof the Ministry may request to confirm the insurance coverage required pursuant to the Agreement. The by-law and any insurance certificate will need to specifically reference the CT Project.

For greater clarity, the application process, including notice to the municipality that its CT Project has been accepted, does not constitute a legally binding offer to enter into an agreement on the part of the Ministry.

PART 6: PAYMENT OF COMMUNITY TRANSPORTATION FUNDS

Any amount of CT Funds provided to a municipality will be subject to adjustment as set out in an Agreement.

Although this may be modified at the discretion of the Ministry, the Ministry’s intent is for CT Funding to be provided as follows:

First Instalment - 50%

To support project implementation, the Ministry may, once the Ministry and a municipality have executed an Agreement and the municipality has provided the

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Ministry with all required documentation, deposit the first instalment of the grant into the municipality’s CT Funds Reserve Account.

Second Instalment - 40%

The second instalment may be paid when the project is 75% complete and upon submission and acceptance of: • A project status report; and • A draft financial report.

Third Instalment - 10%

The remaining 10% of the grant will be paid upon receipt of: • A final financial report; and • A report on coordinated community transportation service.

The content required for the above reports is described in Part 7: Reporting Requirements.

PART 7: REPORTING REQUIREMENTS

Unless otherwise approved in writing by the Ministry, all reports provided by a municipality must be signed by a municipal chief administrative officer. The following reports will follow the format of the Reporting Forms.

a. Project Status Report

To receive the second instalment, the municipality must prepare and deliver to the Ministry a report on the implementation of the CT Project that confirms 75% completion and indicates the relevant milestones completed. The report should reflect the work plan submitted as part of the application.

b. Financial Report

In order to receive the second and third funding instalment, a municipality must prepare and deliver to the Ministry draft and final financial reports containing a statement of revenues and expenditures of the CT Project, including CT Funds received, interest earned, other funding sources, and Eligible Expenditures broken down by category. The statement of revenues and expenditures will reflect actual project expenditures and will provide an explanation for any variances.

At the same time, additional detailed financial reporting may also be required from the municipality to reflect the amount of the CT Funds received for the CT Project and the Eligible Expenditures that occurred during the fiscal year.

Community Transportation Pilot Grant Program - Application Page 92 of 156

c. Report on Coordinated Community Transportation Services

To aid in the evaluation of CT Projects, the municipality will be required to submit a final report on the CT Project implementation and the resulting coordinated community transportation services to the Ministry on February 28, 2017. The report must provide the following information: • Level of community transportation services provided prior to the implementation of the CT Project; • Description of the community transportation services implemented and operational through the CT Project, including any technology used, resources shared; service optimization, and centralizing functions; • Level of performance of the community transportation services that have been implemented and are operational using the performance indicators provided as part of the municipality’s application for funding; • Lessons learned; • The level of collaboration of the municipality and the community organization(s); and • Any feedback from clients/passengers and other community members.

d. Other Reporting

The municipality, upon the Ministry’s request, will be required to submit records and documentation, including all evidence of payment, relating to expenditures to which CT Funds apply. A municipality may also be subject to audit. The Ministry may, at its sole discretion, audit or have audited by any third party, any records and documentation related to the CT Project, including CT Funds.

In addition, the municipality, upon the Ministry’s request, will be required to participate in post-program evaluation session(s) to report on its experiences and lessons learned in carrying out a CT Project.

e. Unmet Reporting Requirements

The reports a municipality submits must be completed to the Ministry’s satisfaction.

The final ten (10) percent of the CT Funds allocated to the CT Project will not be released until all reporting requirements to date are met to the satisfaction of the Ministry.

Accuracy in the calculation and reporting of CT Funds is paramount. Payment of CT Funds may be adjusted or withheld, or both, where incorrect amounts have been reported.

Community Transportation Pilot Grant Program - Application Page 93 of 156

PART 8: INFORMATION AND NOTICES

For questions/information regarding the CT Program please contact the MTO, Municipal Transit Policy Office, by phone at 416-585-7362 or by email at [email protected] .

Notices and exchange of documents between the Ministry and a municipality for matters related to the CT Program, including those required pursuant to the Agreement and this Guide, must be in writing and delivered by email, postage-prepaid mail (regular mail) or personal delivery (including prepaid courier), and must be addressed to the Ministry and the municipality as set out below:

To the Ministry:

Mailing Address:

Community Transportation Pilot Grant Program Municipal Transit Policy Office Ministry of Transportation 777 Bay St., 30th Floor Toronto, Ontario M7A 2J8 Attention: Katrina Fernandez

E-mail Address: [email protected]

To the Municipality:

Notices to the municipality will be sent to either the mailing address or the email address provided by the municipality in its application for CT Funding.

Community Transportation Pilot Grant Program - Application Winter Operations Update and Options

Winter Operations Overview

Summary Presentation for Report ENG 2015 11 January 20, 2015 Page 94 of 156 Winter Operations Update and Options December 11, 2014 Storm

Storm blankets region; causes chaos for drivers Mike Walker, Videographer, CTV News Barrie @mikewalkertv

Rob Cooper, Reporter, CTV News Barrie @CTVBarrieNews

Published Thursday, December 11, 2014 10:22AM EST Last Updated Friday, December 12, 2014 11:34AM EST

A low pressure system hung around the region on Thursday, leaving behind lots of snow and causing chaos for drivers. The OPP were forced to close Highway 89 between County Road 56 and Highway 27 Thursday afternoon due to stuck snowplow. Dufferin & Caledon OPP are advising drivers to avoid any unnecessary travel due to the snow

"Everybody needs to slow down. A lot of traffic is travelling far too fast and that's why Page 95 of 156 they're ending up in the ditch," says Dufferin OPP Constable Paul Nancekivell.

It was also difficult to get around from Barrie to Muskoka on Thursday. Winter Operations Update and Options Here’s a look at the amount of snow that has fallen in our region as of 4 p.m. – according to Environment Canada:

Coldwater – 11 cm Orillia West – 12 cm Orillia South - 21 cm Barrie North – 15 cm Barrie South – 26 cm Orangeville - 22 cm Mono Centre - 25 cm Beeton - 28 cm Richmond Hill - 20 cm Holland Landing - 25 cm Vaughan - 20 cm Aurora – 21 cm Uxbridge – 15 cm Bradford – 20 cm

The Weather Office says the storm was expected to last through the rush hour Thursday evening, and taper off around midnight. Page 96 of 156

Environment Canada now says some areas of the region could see as much as 35cm by the time this storm ends. Winter Operations Update and Options Historical Accumulation Seasonal Year Jan Feb March Nov Dec Average 2014 Average Snow Fall (cm) Barrie 6.6 3.3 3.6 9.1 5.7 5.7 2013 Average Snow Fall (cm) Barrie 4.1 6.8 4.1 4.3 4.1 4.7 2012 Average Snow Fall (cm) Barrie 1.5 4.6 0.9 5.9 4.4 3.5 2008 Average Snow Fall (cm) Shanty Bay 2.3 4.9 4.9 6.2 4.3 4.5 1980 Average Snow Fall (cm) Shanty Bay 3.8 2.9 2.3 1.4 6.2 3.3 Page 97 of 156 Monthly average 3.7 4.5 3.2 5.4 4.9 4.3 Winter Operations Update and Options Dec 11, 2014 Storm Event

• Significant Event • 20 cm of accumulation • 5 X the average • Long duration – 18 hours

• NO WARNING – for duration or amount

Page 98 of 156 Winter Operations Update and Options Communications (During Unusual Conditions) • Better communications needed • Advise all stakeholders, set expectations • Provide updates • Proposed “storm response team” – field staff, communications, by-law enforcement Page 99 of 156 Winter Operations Update and Options Plowing Routes

Page 100 of 156 Winter Operations Update and Options Plowing Plan

• Arterials and Collectors are highest priority • 4 trucks required on Arterials and Collectors – wide roads • 2 trucks start on Local roads • Once Arterials/Collectors are acceptable – 4 trucks divert to Local roads • Crucial to keep Arterials/Collectors in acceptable conditions Page 101 of 156 Winter Operations Update and Options Options (Risk vs Service Level)

Option 1 - Adds significant costs to - Will provide very high Contract out roads to tax base level of service augment existing staff - Paying for stand by - Consider for future (interchange, swar, sear)

Option 2 - Adds some costs to tax - Frees up additional staff Contract out municipal lots base - Can provide a larger 3rd - Paying for stand by shift potential - Better to wait for 2016 when contract is renewed

Option 3 - Least impact to current - Provides a 2 man crew Add part time staff, add a budget for third shift

sander/salter unit - Can be implemented - Provides some Page 102 of 156 this winter insurance for large snow event

Winter Operations Update and Options

Thank You

Questions Page 103 of 156 Page 104 of 156

Report of Engineering Services

REPORT #: ENG 2015 11

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Winter Operations Update and Options

PREPARED BY: Arup Mukherjee, Director of Engineering

1. RECOMMENDATIONS:

That Council authorize staff to install a sand/salt unit to one truck in the urban yard to ensure all 6 plow trucks in the urban yard have a sand/salter unit at a cost estimated at $20,000;

And that Council authorize staff to proceed with Option 3 as outlined in this report to augment existing winter operations;

And that Council authorize staff to hire one additional part time winter help staff in addition to the one shown in the draft proposed 2015 budget at an estimated cost of $5,000 as noted in Option 3.

2. PREAMBLE:

The storm event on December 11, 2014 was a prolonged event that resulted in significant accumulation. Staff resources were fully utilized to respond to the storm event. There was significant response from the community about winter maintenance activities during this storm. Members of Council met with staff and requested a report on options to improve winter service levels.

3. BASIC DATA PERTAINING TO THE MATTER:

The Storm Event

The December 11, 2014 storm event was a significant event compared to typical snow events in the recent past. Data from Environment Canada indicates that the typical average snowfall is about 4cm. The December 11th event exceeded these norms by a significant factor. As reported by Environment Canada, Bradford received 20cm of snow by 4:00 pm. The storm started shortly after midnight and continued into the rush hour on Thursday which is a very long storm duration. The two key factors were the duration of the storm and the ongoing

Winter Operations Update and Options Page 105 of 156 ENG 2015 11 Winter Operations Update and Options 2

steady accumulation. These factors had a direct impact on the available resources to manage the storm.

There was no advance notice of the intensity of the storm as forecasts called for 5-10 mm of snow. This is an important factor as the weather forecasts are used by staff to determine the deployment of resources.

Existing Winter Operations Plan

BWG has a compliment of 6 trucks for roadway plowing in the urban area. The established routes for the trucks is shown in Attachment A. In accordance with established municipal standards, arterial and collector roads are given priority before local streets are serviced. The service levels for these streets as per the minimum municipal standards is noted in Attachment B. Four trucks are required to plow the arterial and collector roads. The other 2 trucks start on their designated local roads. Once the arterials and collectors are completed, the 4 trucks on the arterials and collectors are assigned to the remaining local routes.

Clearing primary roads first and then local roads is the industry standard employed by municipalities. As a result, plowing on local roads are always delayed until the arterials and collectors are in an acceptable condition. Therefore, the time frame for service on the local roads is directly related to the duration of the storm and the accumulation on the arterial and collector roads. The longer the duration and accumulation, the greater the delay on the local roads.

With respect to staffing and shifts, the deployment of staff is undertaken based on two shifts, a 4:00 am shift and a 7:30 am shift. In accordance with the Town's Collective Agreement, plow operators can work a maximum of 13 hours for one shift followed by an 8 hour period of rest.

Options to Augment the Existing Plan

One of the key complaints from the storm event was the amount of time it took to service some local streets. Many streets were not completed until the end of the business day on Friday, December 13. As noted earlier, this was due to the storm duration and the ongoing accumulation on the local roads. Members of Council have asked staff to investigate options to reduce the time required to plow local streets.

The current urban fleet has 6 trucks for roadway plowing. One of the trucks is not equipped with a sand/salt unit. Adding this to the last truck will improve the efficiency of snow removal operations. Currently a separate sander truck is required to provide sand/salt and this reduces the efficiency of the application of sand/salt. The cost for adding the sand/salt unit is approximately $20,000 and it is recommended that this be added to the draft proposed 2015 budget.

With respect to augmenting the existing winter operations plan, staff have identified three options to enhance the level of service as noted below.

Option 1 - contract services for roads This option considers augmenting existing resources by adding contracted services. In order

Winter Operations Update and Options Page 106 of 156 ENG 2015 11 Winter Operations Update and Options 3

to have the resources available for this winter, this contract will need to be a single source contract. At this time, it is not known how busy other contractors are and whether they are available to take on additional work. Staff would need to negotiate a price and will likely incur significant premiums to undertake this work. Contractors require stand-by costs plus an hourly rate when deployed. A review of a recent bid for a nearby municipality revealed a cost of $400/day per truck for stand-by and $50/hour for operating costs. These costs should be treated with a great deal of caution as it was an older contract and these reflect competitive bids. Staff are not able to determine what current prices might be, given that we are well into the winter season and the work would need to be negotiated as a single source contract.

Option 2 - contract services for municipal lots Leisure Services currently has a contractor to plow the parking lot at the library/Leisure Centre complex. Public works staff also plow a number of municipal properties. This option considers transferring all municipal lots to the Leisure Centre contract. The Leisure Services contract is approximately $20,000 for the year. The addition of all existing lots currently plowed by staff to the Leisure Services contract would be a substantial increase to their contract. Furthermore, plowing several small lots would be considered a different operation and will likely result in higher costs. As such it is not advisable to simply add this service under the Town's procurement by-law. In order to do this, Council will need to direct staff to single source this work and negotiate a price.

Option 3 - additional part time help This option considers the addition of part time winter operations staff. At this time in the season, it is very difficult to find skilled operators to drive the plows. One alternative is to hire part time staff that can work on the sidewalk crew and re-allocate existing sidewalk operators with the right skills to plow operators. A review of existing staff shows that there is an opportunity to re-allocate two such staff. Furthermore, a preliminary investigation shows that there may be some part time workers available that can be hired to work on the sidewalk crew or the manual grounds crew. The draft proposed 2015 budget already recommended one part time winter help. Adding one additional part time staff will allow for a third shift for the remainder of this winter.

Options 1 and 2 will likely be the most expensive and will require further time and effort by staff to negotiate prices and report back to Council for approval. Option 3 is the least expensive option and allows for the quick addition of a few staff to complement the existing staffing.

Inter-departmental "storm response team" and communication strategy

In addition to the options to augment snow plowing resources, staff are proposing the formation of a "storm response team". This team will include representatives from public works, by-law enforcement and communications. In addition to staff that are involved in plowing operations, additional public works staff will be included on the team to patrol the roads and provide feedback regarding the status of the plowing operations. In addition, they will be able to respond to potential site specific problem areas. For example, they can identify areas where parked cars may impede snow clearing operations. Working closely with By-law staff, these areas can be cleared ahead of time so that plowing operations are not impeded. A dedicated communications strategy is proposed to keep residents and councillors updated

Winter Operations Update and Options Page 107 of 156 ENG 2015 11 Winter Operations Update and Options 4

on the status of conditions. This involves preparing a consistent message for various front counter staff during the day time hours and updating and responding to questions on social media. In addition, after-hours assistance up to a reasonable time at night can be provided. Staff are proposing to have a dedicated phone number and email address so residents will have a single point of contact during the storm.

Windrow Clearing Options

In response to several inquiries by residents and councillors, staff have investigated options for windrow cleaning. Windrows are the pile of snow that is left at the foot of a driveway as a result of road plowing. In general, municipalities are not involved in clearing windrows for residents. The City of Vaughan is the only GTA municipality that provides windrow services for residents. The City of Vaughan pays a contractor $1.0M for stand-by fees and then pays $250,000 for each snow event that requires windrow clearing. Their contractor has 42 special windrow plowing units that follow the regular plows to clear the driveways.

Staff have also identified a volunteer program that is run by Magna International called "Neighbourhood Network". This program matches those with the greatest need for assistance (seniors, physically disabled) to a group of volunteers (often high school students). The program is administered by Magna, but depends on the pool of volunteers available in the area. The Neighbourhood Network program is currently available in Aurora, East Gwillimbury, Georgina and Newmarket.

Should Council wish to pursue either of the above options, staff will need to undertake further investigations and report back in time for the 2015/16 winter season.

4. EFFECT ON TOWN FINANCES:

For Option 3, the impact of an additional part time staff beyond what is identified in the draft proposed 2015 budget, will be approximately $5,000 exclusive of any benefits the remaining two months of winter. The estimated cost of the additional sander/salter unit is $20,000, exclusive of taxes and should be added to the draft proposed 2015 budget.

5. ATTACHMENTS:

Attachment A - Snow Plowing Routes Attachment B - Minimum Municipal Standards

6. APPROVALS:

Ian Goodfellow, Director of Finance/Treasurer Approved - 13 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 14 Jan 2015

Winter Operations Update and Options Winter Operations Update and Options

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LEONARD / Graham I 5 1 27 9 9 Kilometers DANUBE 9 Meters A B C D 0 0.5 1 2 3 0 245 490 KATHRYN Street Index Street Name: Map Grid Brownlee Dr: G5-6 Cummings Rd: B6 Frederick St: H7, I7 I F5, G4-5 Martin St: H6, I6 Orville Hand Ct: G6 S Veseli Ct: H6 A Buce Av: I6 D G Imperial Cr: H6 Line 6: A6, B6, C6, D6, E6, Mary St: I6 Osler Ct: B6 Saint Av: G6, H6 Village Green La: H7 Acorn Ln: G7 C dePeuter Cr: H7, I7 Gapp La: I6 Industrial Ct: J7 F6, G6, H6, I6 Mason Av: I7 Outlook Av: G6 Scanlon Av: I7 Vipond Way: G8, H8 5

Adams St: H6 Cambridge Cr: I7 Dale Cr: F12-13 Gardiner Dr: H8, I8 Industrial Rd: I7, J7 Line 7: A7, B7 Maurino Ct: H6, I6 P Scarlett Way: G7 Vista Dr: G6 5 Juliana Agar Av: H6 Canal Rd: C1-2, D2, E2-3, Danube La: H5 Geddes St: G8 Irwin Pl: G7, H7 Line 8: B8, C8, D8, E8, F8, McCann Cr: G8 Pace Cr: G6, H6 Sdrd 10: F4-7, G7-13 W Aishford Rd: G6, H6 F3-4, G4-5, H5, I5-6, J6 Davey Blvd: H6-7 Given Rd: I6-7, J7 J G8, H7-8, I7, J7 McKenzie Way: H8 Park Rd: B6 Sdrd 20: K10-11, L11-13 Walker Av: I6 Allan La: I7 Carrington Pl: H7 David St: I7 Golfview Blvd: H5 James St: H7, I7 Line 9: A9, B9, C9, D8-9, McDonald La: I7 Parkside Ct: I7 Sdrd 5: D2-8, E8-13 Wanda St: F3 Amberwing Ldg: G7, H7 Carter St: G6 Davis Rd: E2-3 Gordon Ct: I7 Jane St: G3-4 E8, F8, G8, H8, I8, J8 McKinstry Rd: E7-8 Parkwood Av: H6, I6 Simcoe Rd: H4-6, I6-7 Waterton Way: H7 Andrews Dr: A7, B7-8 Cassells Dr: A7, B7 Day St: F3 Gosnel Cir: H8 Jay St: I7 Line 10: B9-10, C10, D9-10, Meadowhawk Tr: G7, H7 Patrician Ct: I7 Smith St: H6 Webber Rd: C1 Archer Av: H7 Catania Av: H6 Deer Run Cr: H6-7 Grandview Cr: I8 Jennifer Ct: I7 E9, F9, G9, H9, I9-10, J9, Meadowview Dr: I8 Peterman La: I6, J6 Southfield Gt: G6 Weir St: G6 / Armstrong Cr: G6 Centre St: I6 Devald Rd: E3, F3 Green Darner Tr: G7, H7 John St E: I7 K9, L9 Melbourne Dr: H6-7 Pine Hill Rd: F4 Spence La: H7, I7 West Park Av: G6, H6-7 Artesian Industrial Pkwy: Cerswell Dr: B6-7 Dissette St: I7 Grencer Rd: I6 John St W: H7, I7 Line 11: B10, C10, D10, Metcalfe Dr: G6, H6 Porter St: I7 Stewart Cr: G7 William St: I6 I7-8, J8 Chelsea Cr: H8 Dixon Rd: B6-7 Gres Ct: H6 Joseph St: I7 E10, F10, G10, H10, I10, Miller Park Av: F6, G6, H6-7 Prince Dr: H7 Stoddart Ct: I7 Wilson Dr: H6 Arthur Evans Cr: G8 Christina Cr: H6 Doctor's La: I7 Gwillimbury Dr: G6 Julie Ct: I7 J10, K10 Milligan St: G6 Private Dr: J6 Summerlyn Tr: G7-8 Wist Rd: E2-3 This map, either in whole or in part, may not be reproduced without the Legend Averill Ct: A7, B7-8 Church St: I7 Downy Emerald Dr: G7, H7 H K Line 12: B11, C11, D11, E11, Mills Ct: H7 Professor Day Dr: H7 Sundragon Tr: G7 Wood Cr: I7 written consent of the Town of Bradford West Gwillimbury. B Citrine Dr: G7 Drury St: I6-7 Harmony Cir: H6 Kathryn Ct: H5 F11, G11, H11, I11, J11, Mooney St: G6 Pumphouse Rd: J6 Sunrise Cir: K10-11 Wyman Cr: H8, I8 WARNING! Back St: I6 Coffey Rd: D4, E4-5 E Hazel St: G3-4 Keele La: H3-4 K11, L11 Moore St: I7 Q Sutherland Av: G6 Y The information contained herein is compiled from other documentation and may UR3 RR3 Bales La: H7 Colborne St: I7 Edward St: I6 Hearn St: B7 Kilkenny Tr: G12-13 Line 13: B12-13, C12, D12, Morris Rd: I5-7 Queen St: H7, I7 T Yonge St: I7-12, J12-13 contain errors, omission or inaccuracies. The Town of Bradford West Gwillimbury, RoadSegment Bannerman Dr: H8, I8 Collings Av: H6-7 Eldridge St: G7 Highland Ter: H8, I8 Kneeshaw Pl: I7 E12, F12, G12, H12, I12, Mulock Dr: B6, C6-7 R Taylor Ct: H6 Z its officers, employees and agents are not responsible for, and the users by Engineering Services - GIS January 2012 Barrie St: I7 Compton Cr: H7, I7 Elizabeth St: I6 Hillsview Rd: D2 Kulpin Av: H6, I6 J12, K12, L12, M12 N Rak Ct: I6 Tecumseth Cr: B6 Zima Cr: H6, I6 accepting this document hereby waive as against the said City, its officers, not yet maintained UR4 RR4 Bartram Cr: G7 Corwin Dr: G7 Empire Dr: G7 Holland Ct: I6-7 L Long St: G6 Natale Ct: I7 Reagens Industrial Pkwy: Thomas St: I6 Zima Pkwy: I5-6 employees, agents, any claim for damages arising from or in any way related to any errors, omissions, misrepresentation or inaccuracies contained in this Belfry Dr: G8 Countryside Ct: I7 Essa St: H7 Holland St E: I7 Lallien Dr: B6-7 Longview Dr: H7 Naylor Dr: H8 G7-8 Thornton Av: H7 document whether due to negligence or otherwise. Any user is advised to verify Bingham St: I6 Cousins Ct: F4 Evans Av: I7 Holland St W: F7, G7, Langford Blvd: G6 Lotto La: H7 Nelson St: I7 Rebecca St: I7 Tigertail Cr: G7, H7 all information and assume all risk in relying on the information contained hereon. UR5 RR 6 Urban & Rural Blue Dasher Blvd: G7, H7 Cousteau Dr: G7, H7 Eve Ct: G6, H6 H7, I7 Lawndale Ct: B6-7 Lowes Gt: I7-8 Noble Dr: H7-8 Regency Ct: H6 Tornado Dr: F4, G4, H4 Winter Route Booth St: G6 Crossland Blvd: G8, H8 F Hudson Cr: H7 Lee Av: I7 Luxury Av: H6, I6 Northgate Dr: H7, I7 Richardson Cr: G6 Toronto St: H7 © Teranet Enterprises Inc. and its suppliers. Bradford St: G6 Crown Cr: H6 Fairside Dr: G6 Hulst Dr: H6 Leonard Rd: A1-2 Lynn St: H6 Nottingham Forest Rd: River Rd: D1-2 Tower Ct: H7 All rights reserved. NOT A PLAN OF SURVEY CL UR6 Under maintenance Agreement Street Map Breeze Dr: H7 Cty Rd 1: A8, B8 Faris St: G6 Hurd St: H7, I7 Line 2: A2, B2, C2 M F4, G4 Rogers Tr: G8 Townsend Av: I6 Bridge St: I6-7, J6 Cty Rd 27: Fletcher St: H7, I7 Huron Ln: H7 Line 3: A3, B3, C3, D3 Magani Av: H6 O Roughley St: H7 Trailside Dr: G6 Produced (in part) under licence from: Ontario Ministry of Natural Resources Britannia Av: I7 A1-2, B2-10, C10-13 Fox Run La: H7 Hwy 400: D4-5, E2-11, Line 4: A4, B4, C4, D4, E4, Mandalane Dr: B2 Ondrey St: H6, I6 Royal Ct: H6 Turner Ct: I7 © Queen's Printer for Ontario, 2012 UR1 RR1 County of Simcoe Bronze Cr: H6 Cty Rd 88: Fraser St: G4 F11-13 F4 Maple Ct: H6 Orr Dr: G6 Russell Dr: H7 V Brown's La: B6-7 B7, C7, D7, E7, F7 Fred Cook Dr: H6 Hwy 9: A1 Line 5: A5, B5, C5, D5, E5, Maplegrove Av: H6, I6 Orsi Av: I7 Rutherford Rd: G6 Valleyview Cr: H6, I6 To order copies or report any changes: (905) 778-2055 ext. 2105 0 250 500 1,000 mms UR2 RR2 Meters Page 108 of 156 Page 109 of 156

Minimum Maintenance Standards for Municipal Highways

Classiﬁcation of Highways Average Annual Daily Posted or Statutory Speed Limit (kilometres per hour) Trafﬁc (number of McCAGUE motor vehicles) PEACOCK 90 80 70 60 50 40 BORLACK 15,000 or more 1112222 M INNIS 12,000 - 14,999 1112233 10,000 - 11,999 1122333 LL&YDLLP Barristers & Solicitors 8,000 - 9,999 1123333 6,000 - 7,999 1223333 McCague Peacock Borlack McInnis & Lloyd LLP 5,000 - 5,999 1223333 Suite 2700, 130 King Street West, 4,000 - 4,999 1233334 Toronto, Ontario 3,000 - 3,999 1233344 M5X 1C7 2,000 - 2,999 1233444 Tel: (416) 860-0001 Fax: (416) 860-0003 1,000 - 1,999 1333445 500 - 999 1344445 Contact: Van Krkachovski 200 - 499 1344555 416-860-0034 50 - 1991345555 [email protected] 0 - 49 1366666 Class 1 Class 2 Class 3 Class 4 Class 5 Routine 3 times every 7 days 2 times every 7 days once every 7 days once every 14 days once every 30 days Patrolling Frequency

Snow Depth: 2.5 cm Depth: 5 cm Depth: 8 cm Depth: 8 cm Depth: 10 cm Accumulation Time: 4 hours Time: 6 hours Time: 12 hours Time: 16 hours Time: 24 hours Icy Roadways Time: 3 hours Time: 4 hours Time: 8 hours Time: 12 hours Time: 16 hours

Potholes on Surface Area: 600 cm2 Surface Area: 800 cm2 Surface Area: 1000 cm2 Surface Area: 1000 cm2 Surface Area: 1000 cm2 Paved Surface Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm of Roadway Time: 4 days Time: 4 days Time: 7 days Time: 14 days Time: 30 days

Potholes on n/a n/a Surface Area: 1500 cm2 Surface Area: 1500 cm2 Surface Area: 1500 cm2 Non-Paved Depth: 8 cm Depth: 10 cm Depth: 12 cm Surface of Time: 7 days Time: 14 days Time: 30 days Roadway

Potholes on Surface Area: 1500 cm2 Surface Area: 1500 cm2 Surface Area: 1500 cm2 Surface Area: 1500 cm2 Surface Area: 1500 cm2 Paved or Non- Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 10 cm Depth: 12 cm Paved Surface Time: 7 days Time: 7 days Time: 14 days Time: 30 days Time: 60 days of Shoulder

Shoulder Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm Drop-offs (for a Time: 4 days Time: 4 days Time: 7 days Time: 14 days Time: 30 days continuous distance of 20 metres or more)

Table Cracks Width: 5 cm Width: 5 cm Width: 5 cm Width: 5 cm Width: 5 cm (for a continuous Depth: 5 cm Depth: 5 cm Depth: 5 cm Depth: 5 cm Depth: 5 cm distance of 3 metres or Time: 30 days Time: 30 days Time: 60 days Time: 180 days Time: 180 days more)

Luminaires 7 days 7 days 14 days 14 days 14 days

Conventional If 3 or more consecutive luminaires on a If 3 or more consecutive luminaires on a highway are not functioning, Illumination highway are not functioning with a posted speed limit of 80kph or more Conventional If 30% or more of the luminaires on any If 30% or more of the luminaires on any kilometre of highway are not and High Mast kilometre of highway are not functioning functioning, with a posted speed limit of 80kph or more Illumination

Signs If any of the following signs is illegible, • Checkerboard • Stop • Wrong way improperly oriented or missing, the • Curve sign with • Stop ahead • Yield minimum standard is to deploy resources as advisory speed tab • Trafﬁc signal ahead • Yield ahead soon as practicable after becoming aware: • Do not enter • Two-way trafﬁc ahead • School zone speed limit •One way

All Other 7 days 14 days 21 days 30 days 30 days Regulatory or Warning Signs

Bridge Deck Surface Area: 600 cm2 Surface Area: 800 cm2 Surface Area: 1000 cm2 Surface Area: 1000 cm2 Surface Area: 1000 cm2 Spalls Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm Depth: 8 cm Time: 4 days Time: 4 days Time: 7 days Time: 7 days Time: 7 days

Surface Height: 5 cm Height: 5 cm Height: 5 cm Height: 5 cm Height: 5 cm Discontinuities Time: 2 days Time: 2 days Time: 7 days Time: 21 days Time: 21 days Other Than a Bridge Deck

Bridge Decks If discontinuity exceeds 5 cm on a bridge deck, the minimum standard is to deploy resources as soon as practicable after becoming aware. Always consult Counsel. Chart is for reference use only.

Winter Operations Update and Options Page 110 of 156

Report of Planning and Development Services

REPORT #: PDS 2015 02

DATE: 20 Jan 2015

TO: Mayor and Members of Council

SUBJECT: Initiation of Heritage Designation Process: 108 Moore Street & 3380 Line 6

PREPARED BY: Geoff McKnight, Director of Planning & Development Services

1. RECOMMENDATIONS:

That Report PDS 2015 02 be received; and that staff be directed to give notice of the town’s intention to designate 108 Moore Street and 3380 Line 6 in accordance with Section 29(3) of the Ontario Heritage Act.

2. PREAMBLE:

The Ontario Heritage Act enables municipalities to designate properties of cultural heritage value or interest. Designation can apply to individual properties or to a whole neighbourhood or district. Once a property or district is designated, it gains public recognition as well as a measure of protection from demolition or unsympathetic alteration. Designation helps to guide future changes to the property so that the heritage attributes of the property can be maintained.

The town has received correspondance from the owners are 108 Moore Street indicating their intent to demolish the existing dwelling. Staff recommend that council proceed with the heritage designation process in order to protect the dwelling from demolition.

Additionally, the town's Heritage Committee has recommended that the town-owned Auld Kirk church located at 3380 Line 6, be designated. Staff concur with the recommendation.

The purpose of this report is to seek council's direction on both matters.

3. BASIC DATA PERTAINING TO THE MATTER:

108 Moore Street

The dwelling at 108 Moore Street - known as the "Collings House", was constructed circa 1878. In 2014, the property was added to the town's municipal heritage registry; a detailed

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heritage assessment of the property was completed later that year. A location map is found at Attachment #1 and the heritage assessment report is found at Attachment #2.

On December 1, 2014, the owner of 108 Moore Street - Mr. Dino De Luca submitted a "Letter of Intent to Demolish" the existing home. This letter was provided in accordance with Ontario Heritage Act provisions that require such notice for properties listed on municipal heritage registries.

The purpose of the notice is to provide municipalities with up to 60 days to decide whether to move forward with the designation process. In this case, if no action is taken by January 29, 2015, Mr. De Luca is free to apply for a demolition permit.

Fortunately, the heritage assessment prepared by ERA Architects Inc. provides a thorough evaluation of the property. Their assessment is based on criteria established by the Ontario Heritage Act, which consider the cultural heritage value of a site based on architecture or design, historic associations, and the value of the site in contributing to its surrounding context.

In conclusion, ERA states that "The Collings House site is found to have considerable cultural heritage value related to its architecture, historic associations, and contextual value, and which merits designation under the Ontario Heritage Act." A summary of the author's evaluation is found at pages 19 through 21 of the attached report.

Given this advice, staff recommend that the town proceed with the heritage designation process for 108 Moore Street.

3380 Line 6

The Auld Kirk Scotch Settlement is a historic settlement located in the former township of West Gwillimbury in an area generally stretching from Line 3 to Line 6. Shortly after the lands were settled in 1819, a cemetery and place of worship were established on a property located on Line 6, west of Sideroad 10 (Location Map at Attachment #3).

As a community gathering place for one of the original and largest settlements in Simcoe County, the Auld Kirk property is undoubtedly of significant cultural value. The property is 0.42 hectares in size and continues to feature a semi-active cemetery and a 110 sq. m. church constructed in 1869. The church has not been used on a continual basis for over 100 years; cemetery internments occur periodically.

Ownership of the property was transferred to the town in late 2012. Since that time, staff and local volunteers have made various improvements to the site including refinishing the church's roof and electrifying the building. A physical assessment of the church has been prepared as well as a sub-surface survey of the cemetery.

In 2014, council established an Auld Kirk advisory committee to provide recommendations on future uses for the property. The committee's term expired prior to presenting its final recommendations to council, but council can expect further dialogue on this matter later in

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2015.

In June 2014, the town's municipal heritage committee passed a resolution recommending that council proceed with the designation process for the Auld Kirk property; staff concur. Notwithstanding the relatively small and simple stature of the building, there are very few properties in town that feature the cultural value of the Auld Kirk. As such, staff recommend that the town proceed with the heritage designation process for 3380 Line 6.

Next Steps

The key steps of the heritage designation process are: (1) identification and evaluation; (2) providing notice; and (3) passing and registering a heritage designation by-law. The first step has been completed thanks to the efforts of the town’s heritage committee and ERA Architects Inc. (regarding 108 Moore St.) - efforts which have led to the recommendation to designate the properties.

The next step is notice – the purpose of which is to advise the owner and members of the public of council’s intention to designate the property. Those who may have an issue with that intent have 30 days to submit an objection to the town. The third step would be passage of the designation by-law.

In staff's view, both properties are worthy of designation for protection under Part IV of the Heritage Act. Staff recommend that notice of the town’s intention to designate 108 Moore Street and 3380 Line 6 be given in accordance with Section 29(3) of the Ontario Heritage Act. This process consists of placing an advertisement in the BWG Times outlining the town’s intent to designate, followed a minimum of 30 days later with council’s consideration of a designation by-law. Of final note, if council supports the recommendations of this report, it will freeze the demolition permitting process for either property until a final decision on a designation by-law is rendered.

4. EFFECT ON TOWN FINANCES:

Current Year:

The cost of advertisements for the notices will be accommodated within the Planning Division's budget. The heritage assessment report prepared for 108 Moore Street cost $3100, which was drawn from the Planning Division's 2014 budget.

If either designation effort is challenged, staff will report back to council with the associated cost implications.

Future Years:

None anticipated.

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5. ATTACHMENTS:

1. Location Map - 108 Moore Street 2. Heritage Assessment Report - 108 Moore Street 3. Location Map - 3380 Line 6

6. APPROVALS:

Ian Goodfellow, Director of Finance/Treasurer Approved - 13 Jan 2015 Geoff McKnight, Chief Administrative Officer Approved - 14 Jan 2015

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LOCATION MAP – 108 MOORE STREET

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LOCATION MAP – 3380 LINE 6

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The Corporation of the Town of Bradford West Gwillimbury

By-law 2015-02

Rating By-law

A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, R.S.O 1990, c. T.8, s.8.

WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land;

AND WHEREAS the council has, upon their application, lent the owners the total sum of $100,000 to be repaid with interest by means of rates hereinafter imposed;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF BRADFORD WEST GWILLIMBURY ENACTS AS FOLLOWS: 1. That annual rates as set out in Schedule “A” attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes.

This By-Law shall come into force and take effect on the day of the final passing thereof and may be cited as the “Rating By-law”.

Enacted this 20th day of January, 2015.

______Rebecca Murphy, Clerk Rob Keffer, Mayor

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Schedule “A” to By-law 2015-02

Description of Land Proposed Property Owner Parcel to Which the Sum to be Annual rate to Date of loan Information Repayment Charge will be loaned $ be imposed $ (YY-MM-DD) Levied 2335076 Ontario Limited Lot: 16 Con: 12 SHANSHAN, XU (Owner) 2015-Feb-01 $50,000.00 $6,793.40 25 AAI Circle Roll #: 4312 020 003 28700 Markham, ON EDNEY, LARRY Lot: 19 and 20 Con: 10 2047 Line 11 2015-Feb-01 $50,000.00 $6,793.40 Bradford, ON Roll #: 4312 020 003 16900

TOTAL $100,000.00 $13,586.80

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The Corporation of the Town of Bradford West Gwillimbury

By-law 2015-03

2015 Interim Tax Levy By-law

A By-Law to provide for interim tax levies for the year 2015 for the Corporation of the Town of Bradford West Gwillimbury. ______

WHEREAS Section 317 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the council of a local municipality may, before the adoption of estimates for the year, pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipal purposes;

AND WHEREAS the Council of the Corporation of the Town of Bradford West Gwillimbury has not yet adopted the estimates for the year 2015;

AND WHEREAS the Council deems it appropriate to provide for such interim levy on the assessment of rateable property in the Town of Bradford West Gwillimbury;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF BRADFORD WEST GWILLIMBURY ENACTS AS FOLLOWS:

1. DEFINITIONS

The following terms shall have the following meanings in this By-law:

1.1. “By-law” means this 2015 Interim Tax Levy By-law.

1.2. “Collector” means the tax collector for the Corporation of the Town of Bradford West Gwillimbury and includes the Town’s Director of Finance/Treasurer or designate.

1.3. “Current Tax Year” means the 2015 tax year.

1.4. “Previous Tax Year” means the 2014 tax year.

1.5. “Town” means the Corporation of the Town of Bradford West Gwillimbury.

2. The Town is hereby authorized to levy in 2015 on property that is rateable for local municipality purposes an amount no greater than fifty percent (50%) of the annualized taxes for municipal and school purposes levied in the Previous Tax Year.

3. Taxes may be levied under this By-law on any property that is rateable for local municipality purposes for the Current Tax Year, even if the property was not rateable for local municipality purposes for the Previous Tax Year, including assessment of property that is added to the assessment roll after the By-law is passed. The interim levy will be the amount produced by applying 50% of the Previous Tax Year’s rates to the assessment value in accordance with the last revised tax rolls.

4. In addition to the foregoing, the following special charges, collections, levies and rates shall also be levied and collected:

(a) A levy for the purpose of recovering amounts advanced under the provisions of the Tile Drainage Act, R.S.O. 1990, c. T.8, as amended, from benefiting properties;

(b) A levy for the purpose of recovering amounts expended under the provisions of the Drainage Act, 1990 from the benefiting properties; (c) A levy for any or all other amounts collectable pursuant to any statute or by- law and chargeable to any or all real property and business and/or person or persons to be raised in the same manner and at the same time as all other

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5. The Collector shall send to each person so taxed, a printed bill specifying the amounts and due dates of taxes payable by the taxpayer in the form and with the information required under subsection 343(2) of the Municipal Act, 2001.

6. The Collector shall send the tax bill to the taxpayer’s residence or place of business unless the taxpayer directs the Collector, in writing, to send the tax bill to another address, in which case it shall be sent to that address. This direction will continue until it is revoked by the taxpayer in writing.

7. The interim tax levy imposed by this By-law shall become due and payable in two (2) equal instalments each comprising fifty percent (50%) of the interim tax levy as follows:

1st Interim Instalment - Wednesday, February 25, 2015

2nd Interim Instalment - Tuesday, April 28, 2015

8. All tax under this By-law shall be payable into the hands of the Collector in accordance with the provisions of this By-law. No discount shall be allowed for punctual payment of any taxes or prepayment under this By-law.

9. The Collector shall add to the amount of all taxes due and levied under this By-Law that remain unpaid as of the due dates set out above a penalty charge equal to one and one-quarter percent (1.25%) of such amount. The penalty charge shall be added on the first day of default.

10. The Collector shall add an interest charge of 1.25 percent (15% per annum), on the first day of each calendar month to the amount of all taxes due and unpaid for each month until taxes are paid.

11. The Collector shall, not later than twenty-one (21) days prior to the date that the first instalment is due, mail or cause to be mailed to the address of the residence or place of business of each person taxed under this By-law, a notice setting out the amount of each instalment, the date by which it is to be paid, and the penalty charge imposed for late payment.

12. Taxes shall be paid either in full or by instalment:

12.1. by cash, cheque or debit card (no credit cards accepted) at the Municipal Finance Office, 61 Holland Street East, Bradford, Ontario during business hours from 8:30 a.m. to 4:30 p.m.;

12.2. or at any financial institution where permitted by personal payment or dial-in payment service with any service charge that may be applicable for payment at a financial institution is the responsibility of the person(s) paying the taxes and not that of the Town; or

12.3. by means of pre-authorized payments either on a monthly basis or on the due date as arranged through the office of the Treasurer.

13. The Collector is authorized and directed to collect any penalty or interest or any other levies, rates, charges or collections in the same manner as empowered to collect taxes levied by the Council.

14. The Collector shall be authorized to accept part payment from time to time on account of any such taxes that are due, except for accounts affected by tax registration procedures, and to give a receipt for such part payment, provided that acceptance of any such part payment shall not affect the collection of any penalty charges imposed and collectable in respect of non-payment of the taxes or any instalment thereof.

15. Nothing in this By-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of any statutes or by-laws governing the collection of taxes.

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16. CONFLICTING LEGISLATION

In the event of any conflict between the provisions of this By-law and any other by-law, the provisions of this By-law shall prevail to the extent of the conflict.

17. VALIDITY AND SEVERABILITY

Notwithstanding any section, subsections, clause, paragraph or provision of this By-Law or parts thereof, may be declared by a court of competent jurisdiction to be invalid, unenforceable, illegal or beyond the powers of Council to enact, such section or sections or parts thereof shall be deemed to be severable and that the all other sections or parts of this By-Law are separate and independent there from and enacted as such as a whole and shall not affect the validity or enforceability of any other provisions of this By-Law or of the By-Law as a whole. Whenever any reference is made in this By-Law to a statute of the Legislature of the Province of Ontario, such reference shall be deemed to include all subsequent amendments to such statute and all successor legislation to such statute.

18. ADMINISTRATION

This By-Law shall be administered by the Collector.

19. REPEAL/RESCIND

By-Law 2014-01 is hereby repealed.

20. FORCE & EFFECT

This By-Law shall come into force and take effect on the day of the final passing thereof and may be cited as the “2015 Interim Tax Levy By-Law”.

Enacted this 20th day of January, 2015.

______Rebecca Murphy, Clerk Rob Keffer, Mayor

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The Corporation of the Town of Bradford West Gwillimbury

By-law 2015-04

Confirm Proceedings By-law

A By-Law to Confirm the Proceedings of Council of The Corporation of the Town of Bradford West Gwillimbury at its Meeting held on January 20, 2015.

WHEREAS pursuant to Section 5 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (“Municipal Act, 2001”) the powers of a municipality are to be exercised by its council by by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of the Town of Bradford West Gwillimbury at this meeting be confirmed and adopted by by-law.

NOW THEREFORE the Council of The Corporation of the Town of Bradford West Gwillimbury hereby enacts as follows:

1. The actions of the Council of The Corporation of the Town of Bradford West Gwillimbury at its meeting held on January 20, 2015 with respect to each recommendation contained in the reports of the Committee of the Whole as adopted or amended and adopted and each resolution passed and other action taken by the Council of The Corporation of the Town of Bradford West Gwillimbury at this meeting is hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.

2. The Mayor and Clerk and the appropriate other officials of the Town of Bradford West Gwillimbury are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of The Town of Bradford West Gwillimbury referred to in the preceding section.

3. The Mayor and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the corporation of the Town of Bradford West Gwillimbury.

4. This By-Law shall come into force and take effect on the date it is enacted.

Enacted this 20th day of January, 2015.

______Rebecca Murphy, Clerk Rob Keffer, Mayor

Confirm Proceedings