Page 1 of 156 Regular Council Tuesday, January 20, 2015 7:00 PM Zima Room, Library and Cultural Centre 425 Holland Street West, Bradford Agenda A regular meeting of Council of The Corporation of the Town of Bradford West Gwillimbury will be held Tuesday, January 20, 2015 at 7:00 PM, in Zima Room, Library and Cultural Centre. A closed meeting will precede the regular meeting at 6:00 PM in the Boardroom, Library and Cultural Centre. Pages 1. Call to Order The Presiding Officer calls the meeting to order. 2. Adoption of Closed Session Agenda Recommendation: That the Closed Session Agenda dated January 20, 2015 be adopted as printed. 3. Declarations of Pecuniary Interest and the General Nature - Closed Session Items 4. Closed Session 4.1 Convene Closed Session Recommendation: That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) (b) in order to discuss: 1. Consideration of Committee Members (Identifiable Individuals) 2. Selection of Community Torchbearer for the 2015 Pan Am Games (Identifiable Individuals) Page 2 of 156 Regular Meeting - Agenda January 20, 2015 4.2 Reconvene Regular Meeting The Presiding Officer reconvenes the Regular Meeting and leads those present in a moment of contemplation. 4.3 Motions Arising out of Closed Session 5. Adoption of Agenda Recommendation: That the Council Agenda dated January 20, 2015 be adopted as printed. 6. Declarations of Pecuniary Interest and the General Nature 7. Presentations There are no presentations. 8. Public Meeting 8.1 Convene Public Meeting Recommendation: That the statutory public meeting be called to order at _______ p.m. 8.2 Report of Development and Engineering Services Introduction: Purpose of Meeting This meeting is the statutory public meeting held pursuant to Sections 51(20) and 34(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended, to discuss a proposed plan of subdivision and amendments to Zoning By-law 2010-050 of the Town of Bradford West Gwillimbury. Comments presented at this public hearing are being recorded by staff. Personal information is being recorded according to the Municipal Act and the Municipal Freedom of Information and Protection of Privacy Act. Questions regarding the collection and use of personal information should be directed to the Clerk. Under the Planning Act, the applicant, residents, or anyone having an interest in the matter have the right to appeal any decision of Council to the Ontario Municipal Board. The public must verbally express any comments or concerns Page 3 of 156 Regular Meeting - Agenda January 20, 2015 here tonight or submit their comments in writing to the Clerk prior to Council’s decision on the matter. If a person or public body does not make oral submissions at the public meeting, or make written submissions to Council before a decision is made on the proposal, that person or public body is not entitled to appeal the decision to the Ontario Municipal Board and may not be added as a party to the hearing of an appeal, unless, in the opinion of the Board, there are reasonable grounds to do so. 9 - 26 8.3 Applications for Subdivision Approval and Zoning By-law Amendment Owner: Fernmark Homes Ltd. Location: 742 Simcoe Road PDS File Nos.: S-13-07 and Z-13-06 The subject property is located on the west side of Simcoe Road, south of Golfview Boulevard, and is municipally known as 742 Simcoe Road. Application S-13-07 seeks approval of an 18 lot residential plan of subdivision containing 18 detached dwellings and Application Z-13-06 would rezone the subject lands to implement the zoning standards for the proposed plan of subdivision. (a) Planning Report Planning staff will now present the contents of the staff report and outline any written responses received from the notice circulation. The applicant or their representative is now invited to provide any additional details of the proposal. (b) Public Participation Members of the public are now invited to address Council and provide any comments and ask questions. Please provide your name and address and speak directly into the microphone. If residents have prepared a written submission that they are reading from, please submit it to the Clerk upon completion of your presentation. Page 4 of 156 Regular Meeting - Agenda January 20, 2015 Planning staff, the applicant or their representative is now invited to respond to questions from the public. Council is now invited to ask final questions of planning staff, the applicant or their representative. (c) Further Action Council will not make a decision on this matter tonight, but will receive the staff report for information. The matter will be referred back to staff for a further recommendation report at a later date. Recommendation: That Report PDS 2015 03 entitled "Public Information Meeting - Applications for Subdivision Approval and Zoning By-law Amendment - Fernmark Homes Ltd. at 742 Simcoe Road (PDS File Nos.: S- 13-07 and Z-13-06)", be received. 27 - 42 8.5 Application for Zoning By-law Amendment Owner/Applicant: Roger Sorensen 4009 Sideroad 5 PDS File No.: Z-14-16 The subject property is located on the east side of Sideroad 5, south of Line 12, and is municipally known as 4009 Sideroad 5. The purpose of the proposed amendment is to rezone the lands from the Rural "RU" zone to the Rural Exception "RU*4" zone in order to permit an accessory dwelling unit in an existing detached garage. (a) Planning Report Planning staff will now present the contents of the staff report and outline any written responses received from the notice circulation. The applicant or their representative is now invited to provide any additional details of the proposal. Page 5 of 156 Regular Meeting - Agenda January 20, 2015 (b) Public Participation Members of the public are now invited to address Council and provide any comments and ask questions. Please provide your name and address and speak directly into the microphone. If residents have prepared a written submission that they are reading from, please submit it to the Clerk upon completion of your presentation. Planning staff, the applicant or their representative is now invited to respond to questions from the public. Council is now invited to ask final questions of planning staff, the applicant or their representative. (c) Further Action Council will not make a decision on this matter tonight, but will receive the staff report for information. The matter will be referred back to staff for a further recommendation report at a later date. Recommendation: That Report No. PDS 2015 01 entitled “Public Information Meeting – Application for Zoning By-law Amendment – filed by Roger Sorensen (PDS File No.: Z-14-16), dated January 20, 2015, be received as information. 8.7 Follow Up It is very important that the Town receive the correct names and addresses of the individuals having an interest in each planning application. Therefore, prior to leaving the meeting, persons requesting formal notice of Council’s decision on the proposal must provide their full name, mailing address, and telephone number on the Attendance Register at the rear of Council Chambers. Additional information regarding the proposal is available for inspection during regular business hours (Monday to Friday, 8:30 a.m. to 4:30 p.m.) at the Town’s Planning and Development Services Office located at 3541 Line 11, Bradford. Anyone requiring notice of when the planning report will be brought before Council is asked to email their request to [email protected]. 8.8 Adjourn Public Meeting Recommendation: That the Public Meeting is hereby adjourned at _____ p.m. Page 6 of 156 Regular Meeting - Agenda January 20, 2015 9. Deputations 43 - 48 9.1 Kelly Kearns Concerns regarding parking and general safety issues. 49 - 59 9.2 Lynda Mitchell-Reynolds - South Simcoe Arts Council Update on the Arts Council and Request for Funding 10. Open Forum Members of the public who are in attendance are invited to address Council by signing the Open Forum Register located at the back of Council Chambers. 11. Adoption of Minutes and Committee of the Whole Recommendations 11.1 Committee of the Whole Recommendations There are no Committee of the Whole recommendations. 60 - 68 11.2 Adoption of Council Minutes Recommendation: That the minutes of the regular Council meeting dated December 16, 2014 be adopted as printed. 12. Correspondence 69 - 70 12.1 Correspondence for Information Recommendation: That the Correspondence for Information items dated January 20, 2015 be received. 13. Staff Reports 71 - 73 13.1 Report of Finance Department Section 357/358 Tax Write-offs Recommendation: That the property taxes for the years 2013 and 2014 in the amount of $2,805.51 as itemized in report FIN 2015 04 be approved for write-off. Page 7 of 156 Regular Meeting - Agenda January 20, 2015 74 - 93 13.2 Report of Development and Engineering Services Community Transportation Pilot Grant Program - Application Recommendation: That report ENG 2015 11, be received for information; And that the Mayor and Council Members authorize staff to submit an application for the Community Transportation Pilot Grant Program. 94 - 109 13.3 Report of Development and Engineering Services Winter Operations Update and Options Recommendation: That Council authorize staff to install a sand/salt unit to one truck in the urban yard to ensure all 6 plow trucks in the urban yard have a sand/salter unit at a cost estimated at $20,000; And that Council authorize staff to proceed with Option 3 as outlined in this report to augment existing winter operations; And that Council authorize staff to hire one additional part time winter help staff in addition to the one shown in the draft proposed 2015 budget at an estimated cost of $5,000 as noted in Option 3; 110 - 150 13.4 Report of Development and Engineering Services Initiation of Heritage Designation Process: 108 Moore Street & 3380 Line 6 Recommendation: That Report PDS 2015 02 be received; and that staff be directed to give notice of the town’s intention to designate 108 Moore Street and 3380 Line 6 in accordance with Section 29(3) of the Ontario Heritage Act.