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Request for Proposals CITY OF EL CENTRO PARKS AND RECREATION DEPARTMENT REQUEST FOR PROPOSALS Martin Luther King Community-Oriented Skatepark Contact Information: City of El Centro Parks and Recreation Department 375 South 1st Street El Centro, CA 92243 Phone: 760.337.4555 Fax: 760.337.4551 1 of 20 MLK Park COS Request for Proposals www.cityofelcentro.org REQUEST FOR PROPOSALS for the CITY OF EL CENTRO MARTIN LUTHER KING COMMUNITY-ORIENTED SKATEPARK FOR PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR CONSTRUCTION OF THE MARTIN LUTHER KING COMMUNITY-ORIENTED SKATEPARK: I. BACKGROUND AND OVERVIEW: The City of El Centro (“the City”) is located within the County of Imperial in one of the most highly developed agricultural regions of the country. The County comprises thousands of acres of prime farmland that has transformed the desert into one of the most productive farming regions in California with annual crop production of over one billion dollars ($1,000,000,000). Agriculture is the largest industry in Imperial County and accounts for forty-eight percent (48%) of all employment. The City, which serves as the County seat, has a council/manager form of government. El Centro is a major commercial center within the region’s predominant agribusiness economy. The City is located along Interstate 8 and is about one hundred twenty (120) miles east of San Diego, sixty (60) miles west of Arizona and fourteen (14) miles north of the Mexican border. The City consists of eleven thousand nineteen (11,019) square miles and supports a population of forty-three thousand three hundred sixteen (43,316) people. The City updated its General Plan in 2004, its Zoning Ordinance in 2007, and its Sign Ordinance in 2008. As the result of a recent residential boom and in conformance with the Parks and Recreation Facilities Master Plan (adopted December 17, 2008), the City wants to provide improved and upgraded facilities within its park system. 2 of 20 MLK Park COS Request for Proposals The City’s Parks and Recreation Department is seeking proposals from qualified parties through a Request for Proposals (“RFP”) process to design a community-oriented skatepark (“the Project”) and related facilities on approximately fifty-four thousand (54,000) square feet located between Adams and Park Avenues and 7th and 6th Streets within Adams Park in the City, as illustrated on the Project Location Map attached hereto as on Figure 1. Funding for this project is being provided through Proposition 84, the Statewide Park Development and Community Revitalization Act of 2008. Included are schematic architectural renderings from the Skatepark Coalition for Theme and Concept attached as Attachments A and B. The Project has completed a Negative Declaration under CEQA. Qualified entities are invited to submit written proposals for consideration in accordance with this RFP. These services will be conducted under a contract with the City. The responder(s) to this request is hereinafter referred to as “Consultant.” Any contract awarded from this RFP shall be regulated according to the provisions of all applicable Federal, State and local laws and ordinances. The City requires evidence of general liability, automobile liability, workers compensation and professional errors and omissions coverage. If the Consultant does not have coverage in accordance with the City’s policies, then evidence must be submitted indicating that such coverage will be effective prior to entering into a contract with the City. A sample agreement is attached to this RFP. Project Description The Project site, which is owned by the City, has been previously developed with a children’s jungle gym, a walking/bike path and various landscaping, as depicted on the Project Aerial Photograph, attached hereto as Attachment A. The successful Consultant shall be responsible for designing the Project, as well as identifying any conflicting objects/improvements/vegetation in a demolition plan. The Project will serve primarily skateboarders, bmx and skate enthusiasts. The Project will be mostly poured in place concrete with a new restroom and snack stand facility and complimentary landscaping. A general theme for the Project park and landscaping has already been developed by the Desert Skatepark Coalition (“DSC”) and the City which needs further exploration and definition by the Consultant. The DSC’s and City’s recommendations are shown in Attachment B and shall be used by the Consultant to enhance the final concept design. II. SCOPE OF SERVICES: Following is a summary of the scope of services to be performed by the Consultant. The Consultant shall be a licensed Civil Engineer or Architect within the State of California. A landscape architect may be considered as the lead consultant as long as the team has several successful skateparks in their resume and has appropriate licensed team members for the necessary disciplines to complete the work. 3 of 20 MLK Park COS Request for Proposals TASK 1. BASE MAP: 1. Perform surveying services to establish topography and existing improvements within the adjacent streets right-of-way and Project limits. Obtain necessary bench mark information from the City or County as available and tie the survey to existing benchmarks. A copy of the survey field notes shall be delivered to the City. This survey shall combine aerial photogrammetry augmented by field measurements. Set aerial targets as prescribed by the City Engineer at the locations stipulated by the Consultant's aerial photogrammetrist. 2. Reduce the survey data and prepare a base map at a scale of 1"=40' which reflects right-of-way, sidewalks, curb and gutter, street lighting, power poles, building structures and physical obstructions such as fire hydrants, catch basins, drain ditches, manholes, etc. The base map should also reflect the location of all existing underground utilities depicted from existing utility plans (including private or public untreated raw water lines). All necessary research to establish precise location of existing utilities shall be undertaken. Utility companies are to be notified to ensure that their facilities are shown correctly and to coordinate any improvements that they may be doing in the Project area. Preliminary and final plans are to be sent to the utility companies. The City shall be provided with copies of all correspondence with utilities companies. 3. Base map at 1"=40' scale shall show new improvements, curb, gutter, sidewalks, street lighting, relocation of any utilities, storm drains, cross gutters and street sectional layouts with attached city details. Plans are to be drawn in AutoCad format 2006 or higher. All plans will be D size drawings twenty-four (24) x thirty- six (36). Consultant will submit to Engineer one (1) mylar original, four (4) blueline sets and one (1) copy on diskette for review by the City Engineer at the completion of the Base Map Phase. 4. Coordination with the City Parks and Recreation Department and the DSC on the Community involvement in the mosaics and community forum. TASK 2. CONCEPTUAL PLANIPRELIMINARY ENGINEERING STUDIES: 1. The Consultant shall prepare a Conceptual Plan/Preliminary Design Study for approval by the City prior to commencing final design. The Consultant shall perform a comprehensive field visit and provide the best feasible construction design concept plan. Consideration is to be given to Attachment A, outlining the DSC’s vision. Said plan shall indicate and summarize the Consultant's professional opinions/findings relative to the proposed methods and materials for construction of the Project. Proposed general grades and cross sections shall be included along with the general location of all the skate park amenities. 4 of 20 MLK Park COS Request for Proposals Conceptual plans and profiles of the restroom and snack stand shall be provided along with a general landscaping theme for review. The Consultant shall take into consideration the master plan for the overall Project when considering the conceptual design plan. The conceptual plan shall identify the existing Class I bike way within the site to be removed and relocated as a Class II bikeway along Park Avenue. The preliminary engineering study shall also address the location and size of all proposed wet and dry utilities as well as relocations of utilities if necessary. The report shall specify any drainage improvements and proposed discharge locations. It is expected that the Consultant (and/or the Consultant’s subcontractor) will provide a geotechnical evaluation for the Project site with recommendations for civil design work and construction of a skatepark facility. The report will be included with the final design plan submittal In addition, the conceptual plan/engineering study will indicate the makeup, methodology and description of the format and organization proposed for the final improvement plans. 2. The Consultant shall present said conceptual plan/preliminary design study to the Skate Park Committee for discussion and modification and/or approval. Once the preliminary design study has Skate Park Committee approval, the final design plans may commence. The Skate Park Committee shall be made up from City staff and other appointed community members. 3. A preliminary statement of probable construction costs will be required at the completion of the conceptual design plans TASK 3. FINAL IMPROVEMENT AND ARCHITECTURAL PLANS: 1. Prepare improvement plans for construction improvements. The Consultant shall perform a comprehensive field visit and provide the best feasible construction design in
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