AGENDA Regular Meeting of the Council Tuesday, January 14, 2020 County Administration Office 9:30 AM ****************************** Appointments 10:00 am - Public Hearing - Redistricting By-law 1457 Pt Lot 1, Block 1, Plan 092-6826 (SE 26-47-20-W4) 10:30 am - City of Camrose - Recreation Funding
Page
1. CALL TO ORDER
2. OPENING PRAYER 2.1. Pastor Ralph Kassen, Camrose Community Church
3. AGENDA
4. ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) 5 - 15 4.1. Council Meeting - December 10, 2019
5. COMMITTEE OF THE WHOLE/PUBLIC FORUM
6. BUSINESS ARISING FROM THE MINUTES
7. ADMINISTRATOR'S REPORT 17 - 18 7.1. Administrator's Report
19 - 42 7.2. December 2019 Cheque/EFT register
43 - 44 7.3. December 2019 Bank Reconciliation Report
45 - 47 7.4. 2019 Tax Cancellations and Re-Instatement
49 - 50 7.5. 2020 Emerging Trends in Municipal Law presented By Brownlee LLP.
8. CORPORATE SERVICES MANAGER'S REPORT 51 - 52 8.1. Corporate Services Manager's Report
9. PUBLIC WORKS MANAGER'S REPORT 53 - 62 9.1. Public Works Manager's Report
10. MANAGER OF PROTECTIVE SERVICES REPORT 63 - 65 10.1. Protective Services Manager's Report
67 - 88 10.2. Amended - Fire Quality Management Plan (QMP)
11. MANAGER OF PLANNING & DEVELOPMENT REPORT
12. MANAGER OF AGRICULTURE SERVICES REPORT
13. NEW/UNFINISHED BUSINESS 89 - 127 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Plan 092-6826 (SE-26-47-20-4) from A to CR2
129 13.2. 10:30am - City of Camrose - Recreation Agreement
Page 1 of 188 Page
131 - 133 13.3. Request for Letter of Support - City of Camrose for Camrose Connector
135 - 142 13.4. Legacy Grant Revision - Bawlf Lions Club
143 - 149 13.5. Sale of Pt. SE 30-45-20-W4
151 - 154 13.6. Fusarium graminearum tolerances at Seed Cleaning Plant
155 - 156 13.7. By-law 1459 Hamlet of Ferintosh Curbside Waste/Recycling Collection By-law
157 - 159 13.8. By-law 1460 Hamlet of New Norway Curbside Waste/Recycling Collection By-law
161 13.9. Waste And Recycling Collection Rates - Hamlet of Ferintosh
163 - 183 13.10. Health Care Spending Account - Health and Wellness Benefit Policy 7.28
185 - 186 13.11. Local Improvement Plan for the installation of a storm sewer along Gregory Street in New Norway
14. REEVE'S REPORT 187 - 188 14.1. Reeve's Report
15. OTHER COMMITTEE REPORTS
15.1. Asset Management Committee
15.2. Bashaw Seed Cleaning Plant
15.3. Battle River Alliance for Economic Development
15.4. Building and Planning Committee
15.5. Budget Committee
15.6. Buffalo Lake Inter Municipal Development Plan
15.7. Camrose and Area Lodge Authority
15.8. C.D.S.S. Representatives' Report
15.9. Camrose Regional Exhibition
15.10. Camrose Library Board
15.11. Camrose Regional Landfill
15.12. Capital Regional Southwest Water Service Commission
15.13. City/County Inter Municipal Development Committee
15.14. Emergency Services Committee
15.15. Fire Protection Committee
15.16. Health and Safety Committee
15.17. Hwy 12/21 Regional Water Commission
15.18. Parkland Library Committee
15.19. Personnel & Labour Relations Committee
15.20. Physician Recruitment and Retention Committee
15.21. Recreation Committee
15.22. Standing Committee to Investigate Complaints
15.23. Tourism Camrose
15.24. West Dried Meat Lake Regional Landfill
16. COUNCIL MEMBER REPORTS 16.1. Council Memeber Reports
Page 2 of 188 Page
17. INFORMATION 17.1. a) Thank you from Arklow Angus b) the Canora Chronicle c) Alberta Home Visitation Network Association - connections d) Letter from Municipal Affairs - Notice of Termination of Hybrid Contract for Designated Industrial Property e) Municipal World Magazine f) Letter from Alberta Municipal Affairs - Assessment Year Modifirers g) RMA Annual Report 18/19
18. IN-CAMERA (if necessary)
19. NEXT MEETING DATE(S): 19.1. ASB Meeting - January 16 @ 9:00 am CDSS Meeting - January 20 @ 9:00 am CT, DL ASB Conference - January 21 - 23 Bull Congress Breakfast - January 24 @ 7:45 am Council Meeting - January 28 @ 9:30 am
20. ADJOURNMENT - Indicating Time and Number of Members Present
Page 3 of 188 Page 4 of 188 Agenda Item # 4.1. MINUTES OF A REGULAR MEETING OF THE COUNCIL OF CAMROSE COUNTY HELD ON TUESDAY, DECEMBER 10, 2019 IN THE COUNTY COMPLEX LOCATED AT 3755 - 43 AVE, CAMROSE COMMENCING AT 9:30 AM.
PRESENT Jack Lyle Cindy Trautman Don Gregorwich Trevor Miller Brian Willoughby Greg Gillespie Doug Lyseng
Paul King, County Administrator Jody Yuha, Executive Assistant Teresa Gratrix, Corporate Services Manager Murray Green, Camrose Booster
CALL TO ORDER
Reeve C. Trautman opened the meeting at 9:30 am.
OPENING PRAYER Pastor Calvin Skriver, Messiah Lutheran Church
Pastor Calvin Skriver opened the meeting with Prayer.
AGENDA
#413/19 B. WILLOUGHBY - That the Agenda be approved with the additions of 13.6 Fusarium Granimarium 9.3 Road Maintenance bordering the City of Camrose CARRIED.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS(S) Council Meeting - November 26, 2019
#414/19 B. WILLOUGHBY - That the Minutes from the November 26, 2019 Council meeting be approved as presented. CARRIED.
COMMITTEE OF THE WHOLE/PUBLIC FORUM
There was no Committee of the Whole/Public Forum.
BUSINESS ARISING FROM THE MINUTES
There was no Business Arising from the Minutes.
ADMINISTRATOR'S REPORT Administrator's Report
P. King reviewed the Administrator's Report for November 22 to December 5, 2019.
#415/19 B. WILLOUGHBY - That the Administrator's report for the period of November 22 to December 5, 2019 be accepted as information. CARRIED.
Council Meeting - December 10, 2019 Page 5 of 188 Agenda ItemPage # 2 4.1. of 11 Council, December 10, 2019 #416/19 G. GILLESPIE - That any Councillor wishing to attend the RMA Zone 5 meeting on January 10, 2020 in St. Paul be authorized to attend. CARRIED.
November 2019 Cheque/EFT register
#417/19 D. LYSENG - That the Cheque Register and Electronic Fund AGD - Transfer accounting for the month of November 2019 comprised 3902 of cheques 201922296 through 20192499 be accepted as presented. CARRIED.
Councillor Expense Claim Approval
#418/19 G. GILLESPIE - That Camrose County Council approve the May AGD - 2019, June, 2019 Council Expense Claims of Councillor Miller, 3899 and further that County Council approve the Expense Claims for all Councillors except Councillor Willoughby for the months of July, August and September, 2019. CARRIED.
November 2019 Bank Reconciliation Report
#419/19 J. LYLE - That the Bank Reconciliation report for November 2019 AGD - be approved as presented. 3915 CARRIED.
CORPORATE SERVICES MANAGER'S REPORT Corporate Service Manager's Report
T. Gratrix reviewed the Corporate Services Manager's Report for November, 2019.
#420/19 G. GILLESPIE - That the Corporate Services Manager's report for the month of November, 2019 be accepted as information. CARRIED.
Recreation Master Plan
T. Gratrix reported the City of Camrose and Camrose County began work on an Intermunicipal Recreation Master Plan in February 2019. The final Intermunicipal Recreation Master Plan document was presented to both Councils on December 4.
#421/19 J. LYLE - That Council accept the Intermunicipal Recreation AGD - Master Plan for information. 3906 CARRIED.
PUBLIC WORKS MANAGER'S REPORT Public Works Manager's Report
Z. Mazure reviewed the Public Works Manager's Report for November, 2019.
#422/19 B. WILLOUGHBY - That the Public Works Manager's report for the month of November be accepted as information. CARRIED.
Council Meeting - December 10, 2019 Page 6 of 188 Agenda ItemPage # 3 4.1. of 11 Council, December 10, 2019
Road Maintenance Agreement Amendment - Bittern Lake
Z. Mazure reviewed the changes made to the Road Maintenance Agreement with the Village of Bittern Lake.
#423/19 T. MILLER - That Camrose County Council ratify the amended AGD - Road Maintenance Agreement with the Village of Bittern Lake. 3907 CARRIED.
10:00 am - Lee and Dawn Wilson - Borrow Concerns for Project 3-12-15 Windsor Lake Road
Lee and Dawn Wilson reviewed their concerns regarding the borrow that was taken for the Road Project 3-12-15.
#424/19 B. WILLOUGHBY - That Council receive the report from Lee and Dawn Wilson as information. CARRIED.
Road Maintenance - City of Camrose/Camrose County boundary
T. Miller reported on the complaints he has received regarding the condition of the roads along the City of Camrose/Camrose County boundary. He asked if the County could provide maintenance on these roads.
Z. Mazure reported that the County could not maintain those roads until they were brought up to an acceptable standard. If the roads were at an acceptable standard the Public Works department could then put some maintenance costs together.
MANAGER OF PLANNING & DEVELOPMENT REPORT
There was no Manager of Planning & Development Report.
MANAGER OF AGRICULTURE SERVICES REPORT
There was no Manager of Agriculture Services Report.
NEW/UNFINISHED BUSINESS Non-Potable Water Rates - 2020
P. King reviewed the 2020 Non Potable Water Rates.
#425/19 J. LYLE - That as per By-law 1443 that Camrose County Council AGD - establish the 2020 rate for non-potable water at the water 3910 dispensing stations at New Norway/Edberg, Bashaw, Kelsey and Hay Lakes at two dollars and fifty cents ($2.50) per cubic meter. CARRIED.
#426/19 G. GILLESPIE - That as per By-law 1443 the Consumption Charge for Temporary Construction Services be established at Five Dollars ($5.00) per cubic meter. CARRIED.
Council Meeting - December 10, 2019 Page 7 of 188 Agenda ItemPage # 4 4.1. of 11 Council, December 10, 2019 2020 Metered Potable Water Rates
Z. Mazure reviewed the 2020 Metered Potable Water rates.
#427/19 B. WILLOUGHBY - That Camrose County establish the 2020 AGD - metered water consumption rate at five dollars and fifteen cents, 3908 ($5.15), per cubic meter, for the communities including Armena, Braim, Duhamel, Ervick, Ferintosh, New Norway, and Ohaton.
CARRIED.
#428/19 B. WILLOUGHBY - That the 2020 rate for potable water from County truckfills at New Norway, Armena and Ohaton be set at five dollars and forty-three cents, ($5.43), per cubic meter. CARRIED.
2020 Wastewater Levy Hamlets of Kingman, Round Hill and Ohaton
Z. Mazure reviewed the 2020 Wastewater Levy recommendations for the hamlets of Kingman, Round Hill and Ohaton.
#429/19 B. WILLOUGHBY - That Camrose County Council establishes the AGD - annual levy for wastewater services for 2020, as per By-law 1319, 3912 for the Hamlet of Kingman at four-hundred-seventy-seven dollars and eighty-nine cents ($477.89). CARRIED.
#430/19 G. GILLESPIE - That Camrose County Council establish the annual levy for wastewater services for 2020, as per By-law 1318, for the Hamlet of Round Hill at three-hundred-nine dollars ($309.00), CARRIED.
#431/19 J. LYLE - That Camrose County Council establish the annual levy for wastewater services for 2020, as per By-law 1320, for the Hamlet of Ohaton at four-hundred-thirty-two dollars and sixty cents. ($432.60). CARRIED.
2020 Metered Wastewater Disposal Rates
Z. Mazure reviewed the 2020 Metered Wastewater Disposal Rates.
#432/19 T. MILLER - That Camrose County establish the 2020 AGD - Consumption rate for wastewater disposal at fifty percent (50%), 3909 or equivalently two dollars and fifty-eight cents ($2.58) per meter cube of metered water consumption for those services in the Hamlets of Ferintosh and New Norway and the Residential Subdivision of Braim. CARRIED.
By-Law 1456 Community Aggregate Payment Levy
P. King reviewed the change made to the Community Aggregate Payment Levy By-law.
#433/19 J. LYLE - That Camrose County Council give First Reading to By- AGD - Law 1456, Community Aggregate Payment Levy. 3898 CARRIED.
Council Meeting - December 10, 2019 Page 8 of 188 Agenda ItemPage # 5 4.1. of 11 Council, December 10, 2019 #434/19 G. GILLESPIE - That Camrose County Council give Second Reading to By-Law 1456, Community Aggregate Payment Levy. CARRIED.
#435/19 D. LYSENG - That Camrose County Council consider Third Reading to By-Law 1456, Community Aggregate Payment Levy. CARRIED UNANIMOUSLY.
#436/19 T. MILLER - That Camrose County Council give Third and Final Reading to By-Law 1456, Community Aggregate Payment Levy. CARRIED.
10:30 am - Andrew Boitchenko - Request to Consider Varying Density Limits in Sanctuary Estates (N 1/2-6-50-20-4)
A. Howard reported the owner of Lot 48, Block 1, Plan 092-6324 in Sanctuary Estates has asked if the County would be willing to vary the subdivision density limits in Sanctuary Estates to allow for the creation of two additional residential parcel.
A. Boitchenko reviewed his request to vary the subdivision density limits.
#437/19 D. LYSENG - That the Density Limit on N 1/2 of 6-50-20-W4 AGD - (Sanctuary Estates) be increased from 48 to 50 residential units. 3904 CARRIED.
Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Plan 092-6826 (SE-26-47-20-4) from A to CR2
A. Howard reported we are in receipt of a Redistricting Application for Lot 1, Block 1, Plan 092-6826 (SW 26-47-20-W4).
#438/19 T. MILLER - That Council give First Reading to Bylaw 1457 to AGD - redistrict a portion of Lot 1, Block 1, Plan 092-6826 (SE-26-47-20- 3900 4) from A - Agricultural to CR2 - Large Lot Country Residential. CARRIED.
10:00 am - Lee and Dawn Wilson - Borrow Concerns for Project 3-12-15 Windsor Lake Road
Z. Mazure reviewed the background information for Road Project 3-12-15.
#439/19 D. GREGORWICH - That Camrose County Council agree to compensation in the amount of two thousand one hundred fifty eight dollars and ninety one cents ($2,158.91) to the landowners of NW 9-42-22-W4 in regard to works associated with Project 3- 12-15 (TWP 422 Road Construction) subject to the landowner signing the Acceptance and Release form. CARRIED. The meeting recessed at 11:32 am - 11:44 am (7 Councillors Present)
MANAGER OF PROTECTIVE SERVICES REPORT Protective Services Manager's Report
M. Kuzio reviewed the Protective Services Manager's Report for November, 2019.
#440/19 J. LYLE - That the Protective Services Manager's report for the month of November, 2019 be accepted as information. CARRIED.
Council Meeting - December 10, 2019 Page 9 of 188 Agenda ItemPage # 6 4.1. of 11 Council, December 10, 2019 Cancellation of Taxes on Oil and Gas Properties
P. King reported on the cancellation of taxes on oil and gas properties.
#441/19 D. LYSENG - That Council cancel the outstanding 2016 - 2019 AGD - taxes for the properties Roll #'s 817302, 815620, 815621, 3911 816516, 817700, 819941, 820006, 814600, 820011, 817500, 817501, 817504, 817505, 819500, 819501, 843000, 813304, 814900, 814901, 814902, 814905, 814906, 814907, 814908, 817824, 844000, 813405, 816203, 816206, 816225, 820012, and direct Administration to apply to the Province of Alberta for both the Provincial Requisition Credit for Uncollected Education Property Taxes on Oil and Gas Properties as well as the Designated Industrial Requisition Credit. CARRIED.
Outstanding Oil and Gas Tax - Classifying as Bad Debt
P. King reviewed the outstanding Oil and Gas Tax and indicated that the County will not write off the taxes but classify the tax as Bad Debt.
#442/19 J. LYLE - That Council expense as bad debt the outstanding AGD - taxes for properties identified by the following Roll #'s 813401, 3913 813402, 813403, 813404, 813411, 813701, 813704, 817416, 817800, 817801, 817805, 817806, 817808, 817809, 817812, 817813, 817814, 817816, 817820, 817821, 817822, 817823, 817825, 817827, 817828, 817829, 817831, 817832, 817833, 817836, 817837, 817838, 817839, 817841, 817842, 817843, 817844, 817845, 817846, 817849, 817850, 817852, 818685, 819909, 819937, 841800, 813301, 813302, 814200, 814201, 814202, 817300, 819300, 819301, 819302, 819303, 819304, 819305, 819306, 819307, 819312, 819313, 819314, 819315, 819316, 819320, 819321, 819322, 819905, 819912, 819928, 819929, 819930, 820025 and direct Administration to apply to the Province of Alberta for both the Provincial Education Requisition Credit for Uncollected Property Taxes on Oil and Gas Properties and the Designated Industrial Requisition Credit. CARRIED.
2019 Policy Review/Update
P. King reviewed the proposed changes to Policies 2.01, 2.05, 4.01, 5.12, 6.03, 7.05, 7.22, 10.07.
#443/19 T. MILLER - That Camrose County Council approve the proposed AGD - changes to Policy 2.01 Council Remuneration and Expenses, 3901 Policy 4.01 Release of Assessment Data, Policy 5.12 Insurance Coverage, Policy 6.03 Collection of Outstanding Accounts, Policy 7.05 Staff Recruitment, Policy 7.22 Professional Development, Policy 10.07 Application for Road/Reserve Closure and Policy 2.05 Council Benefit Plan. CARRIED.
The meeting recessed at 12:20 pm - 12:47 pm (7 Councillors Present)
By-Law 1458 Fee for Service 2020
P. King reviewed the proposed changes to the Fee for Service By-law.
#444/19 J. LYLE - That the Fee for Service Bylaw 1458 be given First AGD - Reading. 3897 CARRIED. Council Meeting - December 10, 2019 Page 10 of 188 Agenda ItemPage # 7 4.1. of 11 Council, December 10, 2019
#445/19 B. WILLOUGHBY - That Fee for Service Bylaw 1458 be given Second Reading. CARRIED.
#446/19 G. GILLESPIE - That the Fee for Service Bylaw 1458 be considered for Third Reading.
CARRIED UNANIMOUSLY.
#447/19 D. LYSENG - That Bylaw 1458 Fee for Service be given Third and Final Reading. CARRIED.
Budget Committee Recommendations Grants to Organizations
#448/19 B. WILLOUGHBY - That Camrose County Council approves the AGD - recommendation from the budget committee for the 2020 3914 operational budget grants to organizations as follows: Alberta Womens Institute - $100 Augustana Scholarship - $5200 Bailey Theatre - $2000 Battle River Watershed Alliance @ $0.50 per capita $3,535.44 Bashaw Spring Round-up - $100 Bashaw Victim Services - $300 Bull Congress Thursday night sponsorship - $2,500 Camrose Chamber - $4,000 Camrose Association for Community Living-$5,000 operations Camrose Hospice Society - $3,500 Camrose Women's Shelter Breakfast with the Guys - $350 Camrose Victim Services - $0.00 Camrose Arts Society - $100 for fireworks on Canada Day Camrose Tourism - $0.00 Canadian Northern Historical Society $2,500 Meeting Creek Rail Station, $1,000 - school programs Duhamel Campground - $200 Ferry Point Campground - $200 Friends of Little Beaver Lake - $500 CRE Garlands and Gatherings - $500.00 Kingman Museum - $500 Scholarship for grade 12 all schools at $300 - $3300 STARS Annual for 2019 - $16,916 Living Heritage - In-kind donation Kinsmen Radio Auction - $100 Physician Recruitment - $0.00 Legion - Remembrance Day Wreaths - $300 Sponsorship Requests throughout the year - $23,398.56
Total Grants to Organizations - $74,000
CARRIED. Councillor 2020 Salaries
P. King indicated that Council had decided, during budget deliberations, to freeze Councillor salaries at the 2019 rates for 2020.
#449/19 T. MILLER - That Camrose County Council freeze Councillor AGD - salaries at the 2019 rates for 2020 budget year. 3896 CARRIED.
Council Meeting - December 10, 2019 Page 11 of 188 Agenda ItemPage # 8 4.1. of 11 Council, December 10, 2019 2020 Interim Operating Budget
P. King reported the 2020 interim budget reflects Administration's goal to maintain a high level of service to our ratepayers, Council's strategic direction and Municipal Operating Principles. The proposed interim budget is based on assessment data for the 2019 final budget and subsequent reductions based on the SGWTI program implemented by the Provincial Government as well as required changes as a result of the dissolution of the Village of Ferintosh.
Discussion ensued.
#450/19 B. WILLOUGHBY - That Camrose County Council approves the AGD - 2020 Operating Interim Budget - Total Operating Revenue - 3903 $19,159,453.00 Total Operating Expenses - $33,075,293.00 and a total estimated 2020 Tax Levy (Operating) - $13,915,841.00. CARRIED.
2020 Interim Capital Budget
#451/19 J. LYLE - That Camrose County Council approve the 2020 Interim AGD - Capital Budget - Total Capital and Project Expenses - Seven 3905 Million Two Hundred and Thirty-Nine Thousand Six Hundred and Ninety-Six Dollars ($7,239,696.00), to be funded by internal resources (own resources - grants, debentures or reserves) of, Six Million and Eighty-Five Thousand One Hundred and Ninety- Six Dollars ($6,085,196.00), and a Total Capital Levy of One Million One Hundred and Fifty-Four Thousand Five Hundred Dollars ($1,154,500.00). CARRIED.
Fusarium Granimarium
B. Willoughby reported there is a concern with regard to the number of samples that are testing positive with Fusarium Granimarium. The current policy has a zero tolerance.
P. King will talk with M. VanPetten to obtain additional information with a recommendation brought back to Council.
REEVE'S REPORT Reeve's Report
Reeve’s Report for November 23th - December 6th, 2019 • November 26th – Camrose County council meeting, sign cheques, Camrose County Budget Meeting, Camrose Regional Exhibition meeting. • November 27th – Camrose County Budget Meeting, • December 2nd – Camrose Regional Exhibition 50/50 draw • December 4th –Presentation to County and City Councillors of the Recreation Master Plan, Camrose Chamber of Commerce Lunch, R.C.M.P. Townhall Meeting in Hay Lakes with Councilor Lyseng, CAO Paul King, CPOs Mike K. and Mike D. • The R.C.M.P. Townhall meeting was presenting the merger between the Wetaskiwin and Camrose detachments and the positive aspects that have resulted. Good questions came from the approximately 40 attendees. Another R.C.M.P. Townhall is proposed for New Norway in the new year. • December 6th – Attended the Highway 12/21 Water Commission at the Lacombe County Office. Attended Minister of Indigenous Relations Rick Wilson’s Open House in Wetaskiwin • Minister Wilson and I were able to have a good conversation regarding the police funding model, he is suggesting that we write a letter to get confirmation on what our investment will mean to Camrose County. It is his belief that we will be credited for the amount that we currently are paying for
Council Meeting - December 10, 2019 Page 12 of 188 Agenda ItemPage # 9 4.1. of 11 Council, December 10, 2019 the administration position at our detachment office as well that any amounts we will be paying for the police funding model will be directly beneficial to our area for “boots on the ground”. Rick also mentioned that all of the Indigenous stakeholders that have the Trans Mountain Pipeline crossing their land have signed agreements and are happy with the pipeline project. There are two other groups that remain unhappy with the project, mostly because the line does not cross their land and they would also like to have financial benefit. • Dec 6th – Participated in the Santa Claus Parade in Camrose.
#452/19 B. WILLOUGHBY - That a letter be sent, under the Reeve's signature, to Minister Schwitzer with copies to our MLA's requesting clarification on the RCMP funding model. CARRIED.
#453/19 T. MILLER - That the Reeve's report for the period November 23 - December 6, 2019 be accepted as information. CARRIED.
OTHER COMMITTEE REPORTS Asset Management Committee
G. Gillespie reported on the Asset Management Committee meeting he attended.
Bashaw Seed Cleaning Plant
J. Lyle reported on the Bashaw Seed Cleaning Plant meeting he attended.
Camrose and Area Lodge Authority
D. Lyseng reported on the Camrose and Area Lodge Authority meeting he and D. Gregorwich attended.
Camrose Regional Exhibition
C. Trautman reported on the Camrose Regional Exhibition meeting she attended.
Camrose Regional Landfill
T. Miller reported on the Camrose Regional Landfill meeting he attended.
City/County Inter Municipal Development Committee
J. Lyle reported on the City/County Intermunicipal Development Plan Committee meeting he attended.
Council Meeting - December 10, 2019 Page 13 of 188 Agenda ItemPage #10 4.1. of 11 Council, December 10, 2019 Health and Safety Committee
D. Lyseng reported that the Health and Safety Awards will be given out at the County Christmas Awards Breakfast that is scheduled for December 20.
Hwy 12/21 Regional Water Commission
J. Lyle reported on the Hwy 12/21 Regional Water Commission meeting he and C. Trautman attended.
Tourism Camrose
D. Lyseng reported on the Tourism Camrose meeting he attended.
West Dried Meat Lake Regional Landfill
C. Trautman reported on the West Dried Meat Lake Regional Landfill meeting she attended.
COUNCIL MEMBER REPORTS G. GILLESPIE
G. Gillespie reported he attended the following: • Council meeting • Budget meetings • Asset Management meeting • Recreation Master Plan meeting • MPC meeting
D. GREGORWICH
D. Gregorwich reported he attended the following: •27 November – budget planning •29 November – CALA meeting with Councillor Lyseng •4 December – City/County Recreation Masterplan presentation •9 December – tour Metalnecks operation Phone calls re: sanding, brushing, Activist Invasion Training, economic development
D. LYSENG
D. Lyseng reported he attended the following: • Budget meetings • Tourism Camrose meeting • Camrose and Area Lodge Authority meeting • RCMP Town Hall meeting in Hay Lakes • Hay Lakes Ag Society meeting
T. MILLER
T. Miller reported he attended the following: • Budget meetings • Camrose Landfill Authority meeting • Recreation Master Plan meeting • MPC meeting
Council Meeting - December 10, 2019 Page 14 of 188 Agenda ItemPage # 11 4.1. of 11 Council, December 10, 2019
J. LYLE
J. Lyle reported he attended the following: • Budget meetings • Bashaw Seed Cleaning Plant meeting • Area Structure Plan meeting • Recreation Master Plan meeting • MPC meeting
B. WILLOUGHBY
B. Willoughby reported he attended the following: • Council meeting • Budget meetings • Recreation Master Plan meeting • MPC meeting
IN-CAMERA (if necessary) Land FOIP Section 24(1)
Land FOIP Section 24(1)
Based on information provided during the meeting no In-Camera was necessary.
NEXT MEETING DATE(S): Ag Communications Committee meeting - December 11 @ 10:00 am Staff/Council Awards Breakfast -December 20 @ 7:00 am IDP Open House - January 8 @ 5:00 pm Council meeting - January 14 @ 9:30 am
ADJOURNMENT - Indicating Time and Number of Members Present
The meeting adjourned at 2:35 pm (7 Councillors Present)
______Reeve
______County Administrator
Council Meeting - December 10, 2019 Page 15 of 188 Page 16 of 188 Agenda Item # 7.1.
Administrators Report December 06, 2019 – January 7,2020 County Business: Follow-up on issues from Council meeting from December 10 Ratepayer concerns and issues: access to Dried Meat Lake on road allowance, IDP open house what is it about, unsightly property, police funding model Correspondence: Letter to Minister Justice and Solicitor general seeking clarification on Police Funding Model Edit Booster article on County Budget Letter to Daysland Drainage District regarding bridge culvert replacement project New Norway LIP completed sent to affected landowners Dan Peskett/Chris Young Brownlee re: Ohaton water dispute mediation Response to ratepayer regarding access issue along Little Beaver Lake Draft ICF’s sent to Beaver and Flagstaff Counties Completed ICF with Lacombe, approval at next meeting Letter of concern regarding decision of SDAB Finance: Sign Cheques Submit ACP Grant application Ferintosh Dissolution transitional and infrastructure $6,081,589.00 Submit SFE for ACP Grant for ICF/IDPs with Villages and Town of Bashaw Purchase and begin transition to Questica budgeting software Review/approve year end holiday/OT/vacation payout/carry over requests Review and approve 3-year FCSS (CDSS) funding agreement with the Province Land value adjustments on properties taken back in tax sale Review of millrate/tax rates of equivalent assessment municipalities Review and sign of Journal Entries for 2019, preparation for Audit Administration: Personnel issue Performance Appraisals New Employee Orientation (Ag. Services Manager) Complete negotiations for purchase of Panhandle properties/assets Visits to grader operators, grader shed inspection Operations transfer Village of Ferintosh to the County Review proposed timelines for resolution of Planning issue Division 2 cancel SDAB hearing Recycling Agreement City of Camrose, requisition agreement has expired Agenda items, By-laws for Council meeting
Administrator's Report Page 17 of 188 Agenda Item # 7.1.
Meetings: Council WDML Authority meeting and scale house grand opening Reeve’s presentation to Rotary Tax Sale Other Miscellaneous Activities: Dynamite Magazine inspection and training/inventory Council Staff Christmas breakfast/long service awards Marilyn’s retirement function Sign contract with Brandt for purchase on new grader
Respectfully submitted, Paul King, CAO
Administrator's Report Page 18 of 188 Agenda Item # 7.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3940 Confidential: No Originated By: Paul King Title: December 2019 Cheque/EFT register
ACTION / RECOMMENDATION:
That the Cheque Register and Electronic Fund Transfer accounting for the month of December 2019 comprised of cheques 201922500 through 20192785 be accepted as presented.
BACKGROUND INFORMATION:
The cheque registers and electronic fund transfer accounts are presented for council information and approval.
Policy, Bylaws, Provincial Acts or Regulations: MGA Section 207(c) Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: December 2019 Cheque/EFT report DISCUSSION:
Reviewed and Approved:
December 2019 Cheque/EFT register Page 19 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Nov-27 9:25:08AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10383 20192500 11/27/2019 EFT EFT 1349 AMSC Insurance Services Ltd 35,882.83
35,882.83
Total 35,882.83 *** End of Report ***
December 2019 Cheque/EFT register Page 20 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-2 4:18:15PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10407 20192501 11/27/2019 EFT EFT 1349 AMSC Insurance Services Ltd 35,973.97 20192502 11/27/2019 EFT EFT 1192 Camrose County 132,429.68 20192503 11/27/2019 EFT EFT 1133 Local Authorities Pension Plan 33,454.59 20192504 11/27/2019 EFT EFT 1154 Receiver General For Canada 38,142.15
240,000.39
Total 240,000.39 *** End of Report ***
December 2019 Cheque/EFT register Page 21 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-6 2:46:10PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10449 20192505 12/13/2019 3474 Accord Appraisal Company 4,347.00 20192506 12/13/2019 3406 ADR Education 1,545.29 20192507 12/13/2019 3477 Audio Experts Inc., dba Audio Video Unlimited 796.95 20192508 12/13/2019 3275 Badger Trenching 3,675.00 20192509 12/13/2019 1023 Bashaw Farm & Building Supplies 144.36 20192510 12/13/2019 2373 Bridgemen Services Ltd 144,018.00 20192511 12/13/2019 1092 Camrose County 1,680.00 20192512 12/13/2019 1215 Camrose Registry Ltd 67.35 20192513 12/13/2019 3473 Canadian Food Inspection Agency 179.50 20192514 12/13/2019 1085 Canadian Tire 265.47 20192515 12/13/2019 3471 Cancen Oil Processors Inc 4,914.00 20192516 12/13/2019 1936 Cassady's Lock & Key Ltd 1,152.90 20192517 12/13/2019 3470 Davison PC Pros 1,312.50 20192518 12/13/2019 3478 Eagle Builders 13,814.81 20192519 12/13/2019 1250 Federation of Canadian Municipalities 2,216.81 20192520 12/13/2019 3475 FT Aggregates Inc 31.50 20192521 12/13/2019 3480 Goransrud, James 173.69 20192522 12/13/2019 3082 Leduc Goldsmiths 778.05 20192523 12/13/2019 1054 Lyle, Jack 341.23 20192524 12/13/2019 3476 McNary, Mark Andrew 41.50 20192525 12/13/2019 3479 NewWest Freightliner Inc. 82.03 20192526 12/13/2019 1940 NUTEC/ Electro Tel 1,519.28 20192527 12/13/2019 2898 Peavey Mart 83.98 20192528 12/13/2019 3379 Quest Emergency Lighting 551.26 20192529 12/13/2019 1269 Staples #165 (Camrose) 365.43 20192530 12/13/2019 1165 Strebs Automotive & Industrial 66.14 20192531 12/13/2019 3033 Wideman Paint & Decor 2,088.17
CEO CAO 186,252.20 Starting Count Number 5897 5897 Number Used 25 25 Next Count Number 5922 5922 Total 186,252.20 *** End of Report ***
December 2019 Cheque/EFT register Page 22 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 2
Cheque Listing For Account Payable 2019-Dec-6 4:06:14PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10451 20192532 12/13/2019 EFT EFT 1317 A-1 Supply 1,092.22 20192533 12/13/2019 EFT EFT 1002 ABC Fire Safety Ltd 83.48 20192534 12/13/2019 EFT EFT 1686 Alberta One-Call Corporation 28.35 20192535 12/13/2019 EFT EFT 1607 Alberta Professional Planners 616.00 20192536 12/13/2019 EFT EFT 2642 Avery Weigh-Tronix 41,809.56 20192537 12/13/2019 EFT EFT 2959 Axia Connect Ltd 1,504.65 20192538 12/13/2019 EFT EFT 2935 Battle River Transit Mix Ltd 204.75 20192539 12/13/2019 EFT EFT 1433 Black Press Group Ltd 323.75 20192540 12/13/2019 EFT EFT 2528 Bobcat of Camrose & Ray's Trailer Sales 272.41 20192541 12/13/2019 EFT EFT 2956 Boden Sand & Gravel Ltd 10.40 20192542 12/13/2019 EFT EFT 1393 Bowie, Wesley 89.00 20192543 12/13/2019 EFT EFT 1038 Brownlee LLP 1,257.17 20192544 12/13/2019 EFT EFT 1079 C & C Software Solutions Inc 520.80 20192545 12/13/2019 EFT EFT 1065 Camrose & District Chamber of Commerce 180.00 20192546 12/13/2019 EFT EFT 1055 Camrose Booster Ltd 1,762.34 20192547 12/13/2019 EFT EFT 1397 Camrose Glass & Overhead Doors 486.78 20192548 12/13/2019 EFT EFT 1082 Camrose Regional Exhibition 8,500.00 20192549 12/13/2019 EFT EFT 1649 Can Seed Equipment Ltd 2,228.69 20192550 12/13/2019 EFT EFT 1375 Canadian National 296.00 20192551 12/13/2019 EFT EFT 1442 Capital Region Southwest Water 1,714.54 20192552 12/13/2019 EFT EFT 2801 Case Receivable Management Inc 351.76 20192553 12/13/2019 EFT EFT 1584 CDW Canada Inc 87.40 20192554 12/13/2019 EFT EFT 1089 City of Camrose 18,378.54 20192555 12/13/2019 EFT EFT 1920 Clearwest Solutions 21.00 20192556 12/13/2019 EFT EFT 1950 County Enviro Pickup 2,448.52 20192557 12/13/2019 EFT EFT 1095 D-2 Electrical Ltd 923.48 20192558 12/13/2019 EFT EFT 1340 Dee-Jay Plumbing & Heating Ltd 5,092.80 20192559 12/13/2019 EFT EFT 1654 Digitex CA 930.51 20192560 12/13/2019 EFT EFT 1384 Drever Agencies 26,535.66 20192561 12/13/2019 EFT EFT 2310 Foster, Mathew 100.71 20192562 12/13/2019 EFT EFT 1109 Fountain Tire Stores 2,520.82 20192563 12/13/2019 EFT EFT 2871 Frontier Power Products Ltd 1,461.64 20192564 12/13/2019 EFT EFT 1595 Gillespie, Gregory 120.00 20192565 12/13/2019 EFT EFT 2055 Glover International Trucks Ltd 151,180.75 20192566 12/13/2019 EFT EFT 2054 Gregg Distributors Co Ltd 864.23 20192567 12/13/2019 EFT EFT 1353 Gregorwich, Donald 60.00 20192568 12/13/2019 EFT EFT 1029 Hauser Home Hardware Building 86.17 20192569 12/13/2019 EFT EFT 2816 Hay Lakes Fuels Plus Ltd 2,254.07 20192570 12/13/2019 EFT EFT 2654 Henderson, Linnet 21.00 20192571 12/13/2019 EFT EFT 2748 Hunter, Curtis 147.66 20192572 12/13/2019 EFT EFT 3369 Iconix Waterworks LP 641.76 20192573 12/13/2019 EFT EFT 3400 Iron Stone Services Ltd. 394,672.24 20192574 12/13/2019 EFT EFT 3061 Kelndorfer, Susan 32.40 20192575 12/13/2019 EFT EFT 3015 Korchinski, Tanner 15.00 20192576 12/13/2019 EFT EFT 1202 Levers, Rhonda 1,000.00 20192577 12/13/2019 EFT EFT 1989 Manitoulin Transport 71.62 20192578 12/13/2019 EFT EFT 1272 Maximum Mechanical Repair Camrose 5,022.83 20192579 12/13/2019 EFT EFT 2730 McDonald Aggregates 62,020.97
December 2019 Cheque/EFT register Page 23 of 188 Agenda Item # 7.2.
Camrose County Page 2 of 2
Cheque Listing For Account Payable 2019-Dec-6 4:06:14PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount 20192580 12/13/2019 EFT EFT 1136 Mega-Tech 386.45 20192581 12/13/2019 EFT EFT 1390 Miller, Trevor 420.00 20192582 12/13/2019 EFT EFT 2283 Moench, Peter 7.35 20192583 12/13/2019 EFT EFT 1273 MPA Engineering Ltd 7,705.43 20192584 12/13/2019 EFT EFT 3040 MuniSight Ltd 3,444.00 20192585 12/13/2019 EFT EFT 1479 OPT Inc 5,300.40 20192586 12/13/2019 EFT EFT 2761 Pitney Bowes Canada 305.52 20192587 12/13/2019 EFT EFT 2656 Prairie Water & Equipment Sales Inc 3,220.59 20192588 12/13/2019 EFT EFT 3427 PTW Industrial Services Ltd. 539.12 20192589 12/13/2019 EFT EFT 1152 Purolator Inc 350.96 20192590 12/13/2019 EFT EFT 1288 Ray's Trailer Sales 1,747.43 20192591 12/13/2019 EFT EFT 1013 RMA 12,477.17 20192592 12/13/2019 EFT EFT 1006 RMA Insurance 273,326.98 20192593 12/13/2019 EFT EFT 2336 Rona Inc 1,522.08 20192594 12/13/2019 EFT EFT 1157 Ross Agri 391.00 20192595 12/13/2019 EFT EFT 1161 Schnell & Barrie (2011) Ltd 434.82 20192596 12/13/2019 EFT EFT 2918 Shaw's Enterprises Ltd. 3,246.52 20192597 12/13/2019 EFT EFT 1164 Soap Stop 122.42 20192598 12/13/2019 EFT EFT 2152 Source Office Furnishings 909.30 20192599 12/13/2019 EFT EFT 1172 Town of Bashaw 3,077.21 20192600 12/13/2019 EFT EFT 3124 Trautman, Cindy Rose 1,011.43 20192601 12/13/2019 EFT EFT 1175 United Farmers of Alta Co-Op 132.87 20192602 12/13/2019 EFT EFT 1176 United Farmers of Alta Co-Op 26,674.26 20192603 12/13/2019 EFT EFT 3164 Valley Traffic Systems 55.90 20192604 12/13/2019 EFT EFT 2811 Van Houtte Coffee Services Inc 251.63 20192605 12/13/2019 EFT EFT 3005 Van Nieuwkerk, Bettina 1,660.25 20192606 12/13/2019 EFT EFT 1395 Van Petten, Murray 115.12 20192607 12/13/2019 EFT EFT 1265 Village of Bawlf Fire Dept 504.00 20192608 12/13/2019 EFT EFT 1178 Village of Bittern Lake 1,696.76 20192609 12/13/2019 EFT EFT 1181 Village of Rosalind 67.22 20192610 12/13/2019 EFT EFT 3180 Wallace, Ryan 39.96 20192611 12/13/2019 EFT EFT 2204 WCI Whyte Communications Inc 486.41 20192612 12/13/2019 EFT EFT 1070 Wild Rose Co-op 232.42 20192613 12/13/2019 EFT EFT 2882 Wild Rose Foodservice Distributors Inc 495.15 20192614 12/13/2019 EFT EFT 3148 Wilson, Trista 349.80 20192615 12/13/2019 EFT EFT 2429 WSP Canada Inc 6,613.43 20192616 12/13/2019 EFT EFT 3036 Xtreme Holdings 183.75
1,099,549.54
Total 1,099,549.54 *** End of Report ***
December 2019 Cheque/EFT register Page 24 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-9 8:42:14AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10454 20192617 12/13/2019 EFT EFT 3329 Enterprise FM Canada, Inc 19,975.11
19,975.11
Total 19,975.11 *** End of Report ***
December 2019 Cheque/EFT register Page 25 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-9 9:23:14AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10457 20192618 12/13/2019 900100 Mulloy, Shaun & or Rikki 152.54
CEO CAO 152.54 Starting Count Number 5922 5922 Number Used 1 1 Next Count Number 5923 5923 Total 152.54 *** End of Report ***
December 2019 Cheque/EFT register Page 26 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-9 3:39:52PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10461 20192619 12/13/2019 3484 Chartier, Attn:Tamara Solon 224.52 20192620 12/13/2019 3482 Erdmann, Ron 324.96 20192621 12/13/2019 3481 Friesen, Brock 150.00 20192622 12/13/2019 3485 Griebel, Ian 290.40 20192623 12/13/2019 3483 Kearns, Meghan 274.20
CEO CAO 1,264.08 Starting Count Number 5923 5923 Number Used 5 5 Next Count Number 5928 5928 Total 1,264.08 *** End of Report ***
December 2019 Cheque/EFT register Page 27 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-9 3:46:27PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10462 20192624 12/13/2019 EFT EFT 1080 Camrose Machine & Welding Ltd 84.00 20192625 12/13/2019 EFT EFT 3015 Korchinski, Tanner 125.72 20192626 12/13/2019 EFT EFT 3271 Lethbridge, Megan 108.28
318.00
Total 318.00 *** End of Report ***
December 2019 Cheque/EFT register Page 28 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-10 9:10:19AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10464 20192627 12/13/2019 2776 B Panas Trucking 11,529.10 20192628 12/13/2019 3486 CJ Power Service 9,859.33
CEO CAO 21,388.43 Starting Count Number 5928 5928 Number Used 1 1 Next Count Number 5929 5929 Total 21,388.43 *** End of Report ***
December 2019 Cheque/EFT register Page 29 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-10 9:19:59AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10466 20192629 12/13/2019 EFT EFT 1302 Bill Johnson Trucking 9,347.91 20192630 12/13/2019 EFT EFT 3289 Boden, Blair 9,692.37 20192631 12/13/2019 EFT EFT 1372 Boden, Lenard 9,976.88 20192632 12/13/2019 EFT EFT 2746 Brockhoff Enterprises Ltd, o/a Brock Rock 9,320.87 20192633 12/13/2019 EFT EFT 1301 Dale Campbell Trucking 10,353.94 20192634 12/13/2019 EFT EFT 3290 Dingman Transport Ltd. 9,320.22 20192635 12/13/2019 EFT EFT 2987 Leemur Holdings 9,524.38 20192636 12/13/2019 EFT EFT 2623 Motley's Trucking 9,543.10
77,079.67
Total 77,079.67 *** End of Report ***
December 2019 Cheque/EFT register Page 30 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-11 1:58:19PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10474 20192637 12/13/2019 EFT EFT 2642 Avery Weigh-Tronix 14,069.47
14,069.47
Total 14,069.47 *** End of Report ***
December 2019 Cheque/EFT register Page 31 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-12 11:50:36AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10476 20192638 12/12/2019 3487 Fielding & Company LLP In Trust 50,000.00
50,000.00
Total 50,000.00 *** End of Report ***
December 2019 Cheque/EFT register Page 32 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-13 1:39:03PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10480 20192639 12/13/2019 3488 Patrie, Curtis 9,859.33
CEO CAO 9,859.33 Starting Count Number 5929 5929 Number Used 1 1 Next Count Number 5930 5930 Total 9,859.33 *** End of Report ***
December 2019 Cheque/EFT register Page 33 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-20 9:51:53AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10517 20192753 12/27/2019 EFT EFT 1991 Access Gas Services Inc. 5,396.73 20192754 12/27/2019 EFT EFT 1659 Alberta School Foundation Fund 1,208,365.43 20192755 12/27/2019 EFT EFT 1237 AltaGas Utilities Inc 154.31 20192756 12/27/2019 EFT EFT 1349 AMSC Insurance Services Ltd 34,982.39 20192757 12/27/2019 EFT EFT 1016 Ankerton Gas Co-op 380.16 20192758 12/27/2019 EFT EFT 1025 Battle River Gas Co-op 599.83 20192759 12/27/2019 EFT EFT 1249 Battle River Power Coop 654.52 20192760 12/27/2019 EFT EFT 3336 Campus Energy 13,774.74 20192761 12/27/2019 EFT EFT 1192 Camrose County 239,663.70 20192762 12/27/2019 EFT EFT 1088 Chain Lakes Gas Co-op Ltd 145.66 20192763 12/27/2019 EFT EFT 3156 City of Camrose (Utilities) 5,143.20 20192764 12/27/2019 EFT EFT 1892 Desjardins Cards Services 370.81 20192765 12/27/2019 EFT EFT 2863 Enmax 2,467.40 20192766 12/27/2019 EFT EFT 1270 Epcor Energy Services (Alberta) 5,401.35 20192767 12/27/2019 EFT EFT 1737 John Deere Financial, Acct No:82000-50237 3,939.62 20192768 12/27/2019 EFT EFT 1133 Local Authorities Pension Plan 41,389.01 20192769 12/27/2019 EFT EFT 1434 Microsoft Corporation 1,452.37 20192770 12/27/2019 EFT EFT 1130 Minister of Finance 42.00 20192771 12/27/2019 EFT EFT 1154 Receiver General For Canada 71,553.84 20192772 12/27/2019 EFT EFT 2229 Royal Bank 14,484.30 20192773 12/27/2019 EFT EFT 1974 Syban Systems Inc 262.25 20192774 12/27/2019 EFT EFT 1004 Telus Communications Inc 394.72 20192775 12/27/2019 EFT EFT 2633 Workers' Compensation Board 23,803.13 20192776 12/27/2019 EFT EFT 1495 Xplornet Communications Inc 157.48
1,674,978.95
Total 1,674,978.95 *** End of Report ***
December 2019 Cheque/EFT register Page 34 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-24 11:13:21AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10531 20192786 12/27/2019 EFT EFT 1192 Camrose County 160,499.84 20192787 12/27/2019 EFT EFT 1892 Desjardins Cards Services 276.98 20192788 12/27/2019 EFT EFT 1133 Local Authorities Pension Plan 32,926.47 20192789 12/27/2019 EFT EFT 1154 Receiver General For Canada 54,198.19
247,901.48
Total 247,901.48 *** End of Report ***
December 2019 Cheque/EFT register Page 35 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2020-Jan-2 9:32:18AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10546 20200001 12/27/2019 EFT EFT 2938 Eastlink 645.75 20200002 12/27/2019 EFT EFT 1004 Telus Communications Inc 220.59
866.34
Total 866.34 *** End of Report ***
December 2019 Cheque/EFT register Page 36 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-19 1:43:05PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10512 20192640 12/31/2019 2074 1520504 Alberta Ltd 49.07 20192641 12/31/2019 3489 1933409 Alberta Ltd 378.00 20192642 12/31/2019 3490 2020 Provincial ASB Conference Registration 2,520.00 20192643 12/31/2019 2260 AAAF - Central Region 150.00 20192644 12/31/2019 1843 Accu-Flo Meter Service Ltd 109.20 20192645 12/31/2019 1214 Battle River Recreation Repair 26.20 20192646 12/31/2019 2305 Battle River Watershed Alliance 5,087.50 20192647 12/31/2019 1797 Beekman, Gerrit 339.42 20192648 12/31/2019 3492 Berg, Kevin R & Sonia 3,654.00 20192649 12/31/2019 3491 Berg, Lorne A & Laura A 343.00 20192650 12/31/2019 3493 Bohmer, Brenda 3,584.00 20192651 12/31/2019 3496 Calliou, Carter 224.00 20192652 12/31/2019 1386 Campbell, Cory 90.00 20192653 12/31/2019 3494 Canadian Pacific Railway Company 1,575.00 20192654 12/31/2019 1085 Canadian Tire 437.79 20192655 12/31/2019 1135 CI Investments 2,675.54 20192656 12/31/2019 3344 Crackin River Welding Ltd. 1,575.00 20192657 12/31/2019 2639 Do More Automotive Ltd 1,543.08 20192658 12/31/2019 1271 Embroidery Concepts Ltd 441.00 20192659 12/31/2019 3509 Farnham West Stolee Kambeitz LLP , In Trust 133,756.70 20192660 12/31/2019 2292 Hagglund, Leanne C 116.64 20192661 12/31/2019 3497 Haugen's Backhoe Service Ltd. 14,302.05 20192662 12/31/2019 2240 Highway 12 21 Regional Water Services Com 6,727.79 20192663 12/31/2019 3508 Homeniuk, Dallas 40.00 20192664 12/31/2019 3498 Kennedy, Bruce & Lucille 17,668.00 20192665 12/31/2019 1346 Kushnerick, Jason P 90.00 20192666 12/31/2019 1131 Levers, Lynn L 154.55 20192667 12/31/2019 3499 Majeski, James E & Mary Michelle 1,120.00 20192668 12/31/2019 3500 Mattis, Glen Roy 924.00 20192669 12/31/2019 2898 Peavey Mart 209.98 20192670 12/31/2019 3505 Schlaut, Rodney & Marit 7,042.00 20192671 12/31/2019 3504 Sereda, David Peter & Tracey Lynn 9,912.00 20192672 12/31/2019 3503 Sonfloo, Marvin R & Barbara A 1,092.00 20192673 12/31/2019 3502 Sonfloo, Ronald K 707.00 20192674 12/31/2019 3501 Steinke, Alan C 1,575.00 20192675 12/31/2019 1165 Strebs Automotive & Industrial 28.90 20192676 12/31/2019 3506 Tennant, Daryl & Karen 574.00 20192677 12/31/2019 3507 Tennant, Norman & Kathleen 2,352.00 20192678 12/31/2019 2781 Toews, Vaughn 634.88 20192679 12/31/2019 3147 Wildrose Safety Solutions 1,148.76 20192680 12/31/2019 1714 Zimmer, Daryl 90.00
CEO CAO 225,068.05 Starting Count Number 5930 5930 Number Used 38 38 Next Count Number 5968 5968 Total 225,068.05 *** End of Report ***
December 2019 Cheque/EFT register Page 37 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 2
Cheque Listing For Account Payable 2019-Dec-19 1:51:56PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10513 20192681 12/31/2019 EFT EFT 1001 A-1 Septic & Rentals 328.55 20192682 12/31/2019 EFT EFT 1317 A-1 Supply 2,273.27 20192683 12/31/2019 EFT EFT 2775 Adamson, Laurie John 90.00 20192684 12/31/2019 EFT EFT 2286 AECOM Canada Ltd 26,651.80 20192685 12/31/2019 EFT EFT 2672 Alberta Sand & Gravel Association 420.00 20192686 12/31/2019 EFT EFT 2398 Andres, Kevin 90.00 20192687 12/31/2019 EFT EFT 3146 AWWOA 60.00 20192688 12/31/2019 EFT EFT 1020 Barkman, Dallas W 196.23 20192689 12/31/2019 EFT EFT 2956 Boden Sand & Gravel Ltd 28,093.61 20192690 12/31/2019 EFT EFT 2501 Broker, Lana 32.40 20192691 12/31/2019 EFT EFT 1038 Brownlee LLP 242.44 20192692 12/31/2019 EFT EFT 2617 Bruller Corp 556.50 20192693 12/31/2019 EFT EFT 1220 Campbell, Gerald 90.00 20192694 12/31/2019 EFT EFT 1065 Camrose & District Chamber of Commerce 18.00 20192695 12/31/2019 EFT EFT 1216 Camrose & District Support Services 1,000.00 20192696 12/31/2019 EFT EFT 1291 Camrose Dynamic Sales & Service 1,414.21 20192697 12/31/2019 EFT EFT 1084 Camsign & Decal 47.25 20192698 12/31/2019 EFT EFT 1042 Can Pak Environmental 2,083.28 20192699 12/31/2019 EFT EFT 1223 Canadian Seed Institute 1,295.70 20192700 12/31/2019 EFT EFT 1584 CDW Canada Inc 6,902.79 20192701 12/31/2019 EFT EFT 1087 Centra Cam Vocational Training 64.05 20192702 12/31/2019 EFT EFT 1089 City of Camrose 1,850.20 20192703 12/31/2019 EFT EFT 1920 Clearwest Solutions 375.90 20192704 12/31/2019 EFT EFT 3138 Crawford, Travis 90.00 20192705 12/31/2019 EFT EFT 1654 Digitex CA 852.16 20192706 12/31/2019 EFT EFT 3319 Elk Island Catholic Separate Regional, Div No. 41 1,143.92 20192707 12/31/2019 EFT EFT 1109 Fountain Tire Stores 66.13 20192708 12/31/2019 EFT EFT 2637 Friesen, Andrew 90.00 20192709 12/31/2019 EFT EFT 1595 Gillespie, Gregory 120.00 20192710 12/31/2019 EFT EFT 2055 Glover International Trucks Ltd 2,141.68 20192711 12/31/2019 EFT EFT 2024 Gratrix, Teresa D 90.00 20192712 12/31/2019 EFT EFT 2054 Gregg Distributors Co Ltd 1,566.59 20192713 12/31/2019 EFT EFT 1411 H20 Pure Ltd 178.50 20192714 12/31/2019 EFT EFT 1029 Hauser Home Hardware Building 172.15 20192715 12/31/2019 EFT EFT 2973 Hoskins, Roy 90.00 20192716 12/31/2019 EFT EFT 1336 Howard, Anjah 90.00 20192717 12/31/2019 EFT EFT 2748 Hunter, Curtis 90.00 20192718 12/31/2019 EFT EFT 1119 International Union of Operations 2,403.46 20192719 12/31/2019 EFT EFT 3281 Irvine, Alyssa 289.99 20192720 12/31/2019 EFT EFT 2180 LaCria Trucking 195.00 20192721 12/31/2019 EFT EFT 1129 Lamb Ford Sales Ltd 94.37 20192722 12/31/2019 EFT EFT 1202 Levers, Rhonda 1,000.00 20192723 12/31/2019 EFT EFT 2780 Luckwell, Chad 90.00 20192724 12/31/2019 EFT EFT 2895 MacMurray, Kimberly 90.00 20192725 12/31/2019 EFT EFT 1989 Manitoulin Transport 108.57 20192726 12/31/2019 EFT EFT 2730 McDonald Aggregates 37,535.21 20192727 12/31/2019 EFT EFT 2283 Moench, Peter 90.00 20192728 12/31/2019 EFT EFT 1273 MPA Engineering Ltd 19,365.88
December 2019 Cheque/EFT register Page 38 of 188 Agenda Item # 7.2.
Camrose County Page 2 of 2
Cheque Listing For Account Payable 2019-Dec-19 1:51:56PM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount 20192729 12/31/2019 EFT EFT 2191 New Norway Gas Bar 92.79 20192730 12/31/2019 EFT EFT 1925 Nordin, Wilmer C 90.00 20192731 12/31/2019 EFT EFT 1479 OPT Inc 241.50 20192732 12/31/2019 EFT EFT 1704 Padilla, Daniel 90.00 20192733 12/31/2019 EFT EFT 1248 Pitney Works 787.70 20192734 12/31/2019 EFT EFT 1152 Purolator Inc 108.16 20192735 12/31/2019 EFT EFT 1806 Robbins, Derek 90.00 20192736 12/31/2019 EFT EFT 1157 Ross Agri 1,582.34 20192737 12/31/2019 EFT EFT 2006 Safety Starts Here 162.75 20192738 12/31/2019 EFT EFT 1161 Schnell & Barrie (2011) Ltd 174.29 20192739 12/31/2019 EFT EFT 2918 Shaw's Enterprises Ltd. 519.75 20192740 12/31/2019 EFT EFT 3276 SMS Equipment Inc. 4,436.25 20192741 12/31/2019 EFT EFT 1934 Stinson Catering 504.00 20192742 12/31/2019 EFT EFT 3277 The Edmonton Sun 18.90 20192743 12/31/2019 EFT EFT 1170 Tofield Mercury Publishing 403.20 20192744 12/31/2019 EFT EFT 1172 Town of Bashaw 268.00 20192745 12/31/2019 EFT EFT 2811 Van Houtte Coffee Services Inc 248.03 20192746 12/31/2019 EFT EFT 3005 Van Nieuwkerk, Bettina 146.16 20192747 12/31/2019 EFT EFT 1395 Van Petten, Murray 300.00 20192748 12/31/2019 EFT EFT 1177 Village of Bawlf 72.50 20192749 12/31/2019 EFT EFT 3180 Wallace, Ryan 146.39 20192750 12/31/2019 EFT EFT 3105 Werner, Mark 90.00 20192751 12/31/2019 EFT EFT 1070 Wild Rose Co-op 704.52 20192752 12/31/2019 EFT EFT 3148 Wilson, Trista 42.56
153,539.58
Total 153,539.58 *** End of Report ***
December 2019 Cheque/EFT register Page 39 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-20 11:32:31AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10519 20192777 12/31/2019 3512 Bogstie, Jodie, Petty Cash 129.69 20192778 12/31/2019 3510 Caldwell, Richard 150.00 20192779 12/31/2019 3511 Diligent Canada Inc 15,589.82
CEO CAO 15,869.51 Starting Count Number 5968 5968 Number Used 2 2 Next Count Number 5970 5970 Total 15,869.51 *** End of Report ***
December 2019 Cheque/EFT register Page 40 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-20 11:37:27AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10520 20192780 12/31/2019 EFT EFT 2775 Adamson, Laurie John 150.00 20192781 12/31/2019 EFT EFT 1089 City of Camrose 551.25 20192782 12/31/2019 EFT EFT 1095 D-2 Electrical Ltd 4,147.50 20192783 12/31/2019 EFT EFT 2575 Municipal Information Systems II 1,690.47 20192784 12/31/2019 EFT EFT 2469 Rohi Engineering Ltd 71,498.70
78,037.92
Total 78,037.92 *** End of Report ***
December 2019 Cheque/EFT register Page 41 of 188 Agenda Item # 7.2.
Camrose County Page 1 of 1
Cheque Listing For Account Payable 2019-Dec-23 9:55:48AM
Cheque # Cheque Date CEO CAO Vendor # Vendor Name Amount Batch # 10523 20192785 12/31/2019 EFT EFT 3330 640 Earthworks 29,265.96
29,265.96
Total 29,265.96 *** End of Report ***
December 2019 Cheque/EFT register Page 42 of 188 Agenda Item # 7.3. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 14 Meeting Date: 14 Jan 2020 Jan 2020 Regular Meeting of the Council Agenda Item No: AGD - 3932 Confidential: No Originated By: Jaime Aicken Title: December 2019 Bank Reconciliation Report
ACTION / RECOMMENDATION:
That the bank reconciliation report for December 2019 be approved as presented.
BACKGROUND INFORMATION:
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: None. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
December 2019 Bank Reconciliation Report Page 43 of 188 Agenda Item # 7.3.
December 2019 Bank Reports
Royal Bank Camrose County GL Accts
General Account Bank Balance -Beginning$ 5,279,261.18 Beginning Book Balance$ 5,077,767.68 1097419 Month Transactions$ 61,255.50 Monthly transactions$ 150,410.68 5-3-00-01-121-00-0000 Bank Balance - Ending $ 5,340,516.68 Book Balance - Ending $ 5,228,178.36 Adjustments Adjustments $ 5,340,516.68 Interest $ 35,838.37 Outstanding Checks-$ 280,094.45 Bank/Credit Card Charges$ 3,101.15 Outstanding Deposits$ 167,756.13 Reconciled Balance $ 5,228,178.36 Book Balance $ 5,228,178.36
Payroll Account Bank Balance -Ending$ 10,000.00 Book Balance$ 10,000.00 1097732 Outstanding transactions$ - Monthly transactions$ - 5-3-00-02-121-00-0000 Reconciled Balance $ 10,000.00 Book Balance $ 10,000.00
Tax Sale Trust Bank Balance$ 241.36 Book Balance$ 241.36 1098375 Outstanding transactions Monthly transactions Interest$ 39.61 Interest$ 39.61 5-3-00-01-477-00-0000 Reconciled Balance $ 280.97 Book Balance $ 280.97
Public Reserve Trust Bank Balance$ 86,681.54 Book Balance$ 86,681.54 1098052 Outstanding transactions Monthly transactions Interest$ 153.18 Interest$ 153.18 5-3-00-02-477-00-0000 Reconciled Balance $ 86,834.72 Book Balance $ 86,834.72
December 2019 Bank Reconciliation Report Page 44 of 188 Agenda Item # 7.4. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3498 Confidential: No Originated By: Paul King Title: 2019 Tax Cancellations and Re- Instatement
ACTION / RECOMMENDATION:
That County Council approve the 2019 Tax Cancellation and Re-instatement list as presented.
BACKGROUND INFORMATION:
Annually Council approves any and all changes post tax notice to the tax roll as well as the justification for the same.
Cancellation, reduction, refund or deferral of taxes 347(1) If a council considers it equitable to do so, it may, generally or with respect to a particular taxable property or business or a class of taxable property or business, do one or more of the following, with or without conditions: (a) cancel or reduce tax arrears; (b) cancel or refund all or part of a tax; (c) defer the collection of a tax.
Policy, Bylaws, Provincial Acts or Regulations: MGA Section 347(1) Financial Implications: -$365,923.76 Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: 2019 Tax Cancellations and Re-Instatement Summary DISCUSSION:
Reviewed and Approved:
2019 Tax Cancellations and Re-Instatement Page 45 of 188 Agenda Item # 7.4.
2019 Property Tax Cancellations & Re-instatements
Roll # Name Amount Description Wrote off taxes as per J. Aicken - reference: email dated Feb 27 2019 - see electronic Roll file 681600 Her Majesty the Queen - GIPOT -$409.01 (under Roll Data drive) 820400 Ember Resources Inc -$31,334.61 Ember Linear Appeal - Amended Board Order Dec. 3 2018 3123 Beck, Robert & Patricia -$37.92 August 1st 2 % penalty reversed - deemed on time 656604 Woolsey, Michael Ross & Dawn -$64.67 August 1st 2 % penalty reversed - deemed on time 60300 Musser, Darlene -$45.11 August 1st 2 % penalty reversed - deemed on time 404902 McRae, Jacqueline Marie -$40.41 August 1st 2 % penalty reversed - deemed on time 691947 Meunier, Steven Allen -$12.29 August 1st 2 % penalty reversed - deemed on time 413601 Kusk, Kenneth Bernard $45.40 Applied penalty - Cheque was returned - account closed 367700 Freeslawn Farms Limited -$9.53 August 1st 2 % penalty reversed - deemed on time 367800 Freeslawn Farms Limited -$8.51 August 1st 2 % penalty reversed - deemed on time 372400 Freeslawn Farms Limited -$9.52 August 1st 2 % penalty reversed - deemed on time 376700 Freeslawn Farms Limited -$7.75 August 1st 2 % penalty reversed - deemed on time 376900 Freeslawn Farms Limited -$9.78 August 1st 2 % penalty reversed - deemed on time 377000 Freeslawn Farms Limited -$9.48 August 1st 2 % penalty reversed - deemed on time 377100 Freeslawn Farms Limited -$8.77 August 1st 2 % penalty reversed - deemed on time 377200 Freeslawn Farms Limited -$8.01 August 1st 2 % penalty reversed - deemed on time 377100 Freeslawn Farms Limited -$8.11 August 1st 2 % penalty reversed - deemed on time 377500 Freeslawn Farms Limited -$8.17 August 1st 2 % penalty reversed - deemed on time 377600 Freeslawn Farms Limited -$8.56 August 1st 2 % penalty reversed - deemed on time 390500 Freeslawn Farms Limited -$50.83 August 1st 2 % penalty reversed - deemed on time 390600 Freeslawn Farms Limited -$8.15 August 1st 2 % penalty reversed - deemed on time 391200 Freeslawn Farms Limited -$8.10 August 1st 2 % penalty reversed - deemed on time 637500 Freeslawn Farms Limited -$8.62 August 1st 2 % penalty reversed - deemed on time 643900 Freeslawn Farms Limited -$11.33 August 1st 2 % penalty reversed - deemed on time 669700 Morse, Diana -$26.99 Reversed August penalty - partial payment was made 669700 Morse, Diana $3.54 Applied partial penalty (only partial payment made) 507000 Broen, Darren -$29.24 Reversed August penalty - payment came date stamped on time 411503 Baptist, Ross & Cynthia -$7.98 Reversed August penalty - payment came date stamped on time 820012 West Isle Energy Inc. -$614.49 Shallow Gas Producers Refund 820025 Trident Exploration Corp -$8,244.71 Shallow Gas Producers Refund 820038 Vantage Point Resources Inc -$43.81 Shallow Gas Producers Refund 841800 Sequoia Resources Corp -$584.56 Shallow Gas Producers Refund 844000 Horseshoe Bay Resources Limited -$461.84 Shallow Gas Producers Refund 820012 West Isle Energy Inc. -$614.49 Shallow Gas Producers Penalty Refunds 820025 Trident Exploration Corp -$8,244.71 Shallow Gas Producers Penalty Refunds 820038 Vantage Point Resources Inc -$43.81 Shallow Gas Producers Penalty Refunds 841800 Sequoia Resources Corp -$584.56 Shallow Gas Producers Penalty Refunds 844000 Horseshoe Bay Resources Limited -$461.84 Shallow Gas Producers Penalty Refunds 656604 Woolsey, Michael Ross & Dawn -$5,727.83 305 Assessment Change - initial tax amount was reversed 656604 Woolsey, Michael Ross & Dawn $5,652.43 305 Assessment Change - corrected to this amount 681000 Heinz, Bryan -$1,708.35 305 Assessment Change - initial tax amount was reversed 681000 Heinz, Bryan $1,348.13 305 Assessment Change - corrected to this amount 313701 Yoder, Nicole Hope -$1,414.01 305 Assessment Change - initial tax amount was reversed 313701 Yoder, Nicole Hope $919.92 305 Assessment Change - corrected to this amount 628900 Kenyon, Trent & Patricia -$3,454.46 305 Assessment Change - initial tax amount was reversed 628900 Kenyon, Trent & Patricia $3,323.77 305 Assessment Change - corrected to this amount 687003 Wilson, Todd & Sheila -$3,041.95 305 Assessment Change - initial tax amount was reversed 687003 Wilson, Todd & Sheila $2,577.03 305 Assessment Change - corrected to this amount 468701 Clark, Brent & Beverly -$1,428.25 305 Assessment Change - initial tax amount was reversed 468701 Clark, Brent & Beverly $1,244.20 305 Assessment Change - corrected to this amount
2019 Tax Cancellations and Re-Instatement Page 46 of 188 Agenda Item # 7.4.
468702 Clark, Brent & Beverly -$10.49 305 Assessment Change - initial tax amount was reversed 468702 Clark, Brent & Beverly $191.42 305 Assessment Change - corrected to this amount 814400 AlphaBow Energy Ltd -$1,000.43 305 Assessment Change - initial tax amount was reversed 814400 AlphaBow Energy Ltd $150.89 305 Assessment Change - corrected to this amount 818725 Canadian Natural Resources Limited -$501.73 305 Assessment Change - initial tax amount was reversed 818725 Canadian Natural Resources Limited $78.33 305 Assessment Change - corrected to this amount 818759 Canadian Natural Resources Limited -$1,174.66 305 Assessment Change - initial tax amount was reversed 818759 Canadian Natural Resources Limited $381.73 305 Assessment Change - corrected to this amount 818775 Canadian Natural Resources Limited -$698.28 305 Assessment Change - initial tax amount was reversed 818775 Canadian Natural Resources Limited $172.32 305 Assessment Change - corrected to this amount 24500 County of Stettler -$2.68 Reversed 2% penalty as per J. Aicken - copy wasn't sent to leasee
153400 700179 Alberta Ltd -$5.56 Reversed Aug penalty. Property was still in previous owner's name in Muniware
461500 Huseby, Merrill Duane & Audrey Ann -$9.30 Reversed Aug penalty. This roll was on his tax notice, but was not receipted. Reason unknown.
588500 Hodgetts, Stephen Selby -44.11 Cheque came in the mail post-marked on time. 588600 Hodgetts, Stephen Selby -46.58 Cheque came in the mail post-marked on time. 588900 Hodgetts, Stephen Selby -41.89 Cheque came in the mail post-marked on time. 594400 Hodgetts, Stephen Selby -184.63 Cheque came in the mail post-marked on time. 461200 Van Cauwenberge, Paula -52.81 Cheque came in the mail post-marked on time. 461400 Van Cauwenberge, Paula -51.87 Cheque came in the mail post-marked on time. Cancelled Aug. 1st penalty. Linda paid on May 31st at the bank. The bank clerk sent it to the 479200 Nedohin, Linda, Tracy, & Bernice -26.13 City. The City sent the payments to the County in mid-August Cancelled Aug. 2st penalty. Linda paid on May 31st at the bank. The bank clerk sent it to the 479500 Nedohin, Linda, Tracy, & Bernice -8.22 City. The City sent the payments to the County in mid-August Cancelled November Penalty. Linda paid on May 31st at the bank. The bank clerk sent it to the 479200 Nedohin, Linda, Tracy, & Bernice -2.61 City. The City sent the payments to the County in mid-August Cancelled Aug. 1st penalty. Linda paid on May 31st at the bank. The bank clerk sent it to the 479500 Nedohin, Linda, Tracy, & Bernice -0.82 City. The City sent the payments to the County in mid-August 813304 Horseshoe Bay Resources Limited -2184.19 Wrote-off, as per Council motion 813405 West Isle Energy Inc. -3851.06 Wrote-off, as per Council motion 814600 Scollard Energy Ltd. -3401.39 Wrote-off, as per Council motion 814900 Horseshoe Bay Resources Limited -2254.03 Wrote-off, as per Council motion 814901 Horseshoe Bay Resources Limited -3263.47 Wrote-off, as per Council motion 814902 Horseshoe Bay Resources Limited -3713.35 Wrote-off, as per Council motion 814905 Horseshoe Bay Resources Limited -2169.7 Wrote-off, as per Council motion 814906 Horseshoe Bay Resources Limited -3672.55 Wrote-off, as per Council motion 814907 Horseshoe Bay Resources Limited -3535.46 Wrote-off, as per Council motion 814908 Horseshoe Bay Resources Limited -3401.31 Wrote-off, as per Council motion 815620 Quattro Exploration & Production Ltd. -564.06 Wrote-off, as per Council motion 815621 Quattro Exploration & Production Ltd. -154.35 Wrote-off, as per Council motion 816203 West Isle Energy Inc. -5803.4 Wrote-off, as per Council motion 816206 West Isle Energy Inc. -4631.39 Wrote-off, as per Council motion 816225 West Isle Energy Inc. -4325.05 Wrote-off, as per Council motion 816516 Quattro Exploration & Production Ltd. -164.25 Wrote-off, as per Council motion 817302 Lockwood Resources Ltd. -1067.73 Wrote-off, as per Council motion 817500 Canadian Oil & Gas Internation Inc. -9454.66 Wrote-off, as per Council motion 817501 Canadian Oil & Gas Internation Inc. -4634.5 Wrote-off, as per Council motion 817504 Canadian Oil & Gas Internation Inc. -3127.59 Wrote-off, as per Council motion 817505 Canadian Oil & Gas Internation Inc. -3678.55 Wrote-off, as per Council motion 817700 Quattro Exploration & Production Ltd. -794.98 Wrote-off, as per Council motion 817824 Horseshoe Bay Resources Limited -10893.29 Wrote-off, as per Council motion 819500 Canadian Oil & Gas Internation Inc. -2256.29 Wrote-off, as per Council motion 819501 Canadian Oil & Gas Internation Inc. -10551.92 Wrote-off, as per Council motion 819941 Quattro Exploration & Production Ltd. -241.42 Wrote-off, as per Council motion 820006 Quattro Exploration & Production Ltd. -673.35 Wrote-off, as per Council motion 820011 Scollard Energy Ltd. -12433.04 Wrote-off, as per Council motion 820012 West Isle Energy Inc. -156193.76 Wrote-off, as per Council motion 843000 Canadian Oil & Gas Internation Inc. -20111.01 Wrote-off, as per Council motion 844000 Horseshoe Bay Resources Limited -26083.85 Wrote-off, as per Council motion
Total: -$365,923.76
2019 Tax Cancellations and Re-Instatement Page 47 of 188 Page 48 of 188 Agenda Item # 7.5. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3944 Confidential: No Originated By: Paul King Title: 2020 Emerging Trends in Municipal Law presented By Brownlee LLP.
ACTION / RECOMMENDATION:
That any Council or staff member wishing to attend the 2020 Emerging Trends in Municipal Law presented By Brownlee LLP. on February 13, 2020 in Edmonton be authorized to do so.
BACKGROUND INFORMATION:
This is an exclusive legal educational seminar for municipal elected officials & employees of municipalities only presented annually by Brownlee LLP.
Topics include: Harassment Liability for Employers in the #Metoo Era Council Code of Conduct in Practice Judicial Reviews: Insulating, Mitigating, Successfully Litigating Environmental Compliance: Responding to Inspections and Investigations Year in Review: Recent Cases and Legislative Amendments Impacting Municipalities
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Registration $180 + GST per person Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION:
Reviewed and Approved:
2020 Emerging Trends in Municipal Law presented By Brownlee LLP. Page 49 of 188 Agenda Item # 7.5.
2020 Emerging Trends in Municipal Law presented By Brownlee LLP. Page 50 of 188 Agenda Item # 8.1.
Corporate Services Manager Report December 2019 Communication and Promotion
Advertised on Facebook, Website and/or Twitter o Round Hill Ag. Society December Events o RCMP Town Hall meeting in Hay Lakes o Ice Thickness safety information o Emergency Information o Bob Prestage - Canadian Ag. Hall of Fame o Santa Claus Parade o Battle River Rural Crime notices o Buckskins Christmas information o Food Artisans Christmas Contest o Public Hearing information o Survey Results from 2019 o Holiday Hours o Young Agrarians – Central Alberta Winter Mixer o Century Farm Awards – Ag Wall of Honor nominations o City/County IDP Open House Corporate Services
City of Camrose o Mediation – Final Meeting, open house in January o Recreation Master Plan - DONE o Area Structure Plan WDML Scale Office opening Asset Management o Grader Operator Inspection Forms o Onsite visit with PSD Consultant o Inspection Work Order testing Staff Breakfast slide show Marilyn retirement slide show Ohaton Sign Installation – agreement signed, and payment made Budget Software system reviews Newsletter draft for January
Corporate Services Manager's Report Page 51 of 188 Agenda Item # 8.1.
Update on Hospice Grief Training Workshop Email from Bill Harder
Teresa In response to your letter dated Sept 27th, 2019, I am pleased to inform the county that our child-grief training event has 40 registrants as of Jan 6. Our minimum registration, and the number upon which the grant was based, was 20 participants.
Please extend our gratitude to the Reeve and to council for their ongoing support of our programming in Camrose County.
Bill Harder
The Cheque for sponsorship will be sent out in the mid-January cheque run.
Corporate Services Manager's Report Page 52 of 188 Agenda Item # 9.1.
Public Works Monthly Report December 2019
A. CAPITAL EXPENDITURES & REVENUES
New Combined Sanding/Plow/Dump Truck
B. CAPITAL & LARGE OPERATIONAL PROJECT SUMMARIES
C. ROAD MAINTENANCE Roads Superintendent Monitor Grader Operators and Areas Address complaints, requests, and review concerns Submit weekly reports and attend meetings Monitor Brushing crews
December 2 - 6 SR-0746 Road inspection, RR 192, North of Hwy 13 – Div 5
Grader Operators/Road Maintenance Getting ready for winter with wing installation. Operators Brushing, Snow Plowing and De-Icing as weather requires. Assisting in spreading winter gravel in operators designated areas.
December 2 - 6 Brushing in the following areas: Robbins, Padilla, Crawford on RR 181, between Twp 450 & Twp 452 – Div 3 Public Works Manager's Report Page 53 of 188
Agenda Item # 9.1.
Kushnerick, C. Campbell, Nordin on RR 185, South of Twp 472 – Div 5 J. Campbell, Olds, Friesen, Hunter on RR 204A, South of Twp 424 – Div 1
December 9-13 Brushing in the following areas: Robbins, Padilla, Crawford on RR 181, between Twp 450 & Twp 452 – Div 3 Kushnerick, C. Campbell, Nordin on RR 185, South of Twp 472 – Div 5 J. Campbell, Olds, Friesen, Hunter on RR 204A, South of Twp 424 – Div 1
December 16-20 Brushing in the following areas: Robbins, Padilla, Crawford on RR 181, between Twp 450 & Twp 452 – Div 3 Kushnerick, C. Campbell, Nordin on RR 185, South of Twp 480 – Div 5 J. Campbell, Olds, Friesen, Hunter on RR 221, South of Twp 464 – Div 4
December 23-27 Brushing in the following areas: Robbins, Padilla, Crawford on RR 181, between Twp 450 & Twp 452 – Div 3 Kushnerick, C. Campbell, Nordin on RR 185, South of Twp 480 – Div 5 J. Campbell, Olds, Friesen, Hunter on RR 221, South of Twp 464 – Div 4
Driveway Request Totals Total requests completed for December 2019 = 1
D. ROAD AND BRIDGE CONSTRUCTION Road Construction Road Construction is done for the winter.
Bridge Construction December 2 - 6 All work on bridge files were completed and Final Inspections were passed. BF6579 BF7039 BF8970 BF2366
December 9-13 Bridge Construction is done for the winter.
E. GRAVEL December 2 - 6 Gravel Exploration Drilling set up for Dec. 18 -20 with approx. 28-32 holes.
2020 Winter Gravel Haul Moved the scale to Ferintosh on Dec 2/19 Started hauling out of the Ferintosh pit Dec 3/19. Gravelled Approximately: 39 miles 8,200t/38,000t out of Ferintosh 38 Miles 8,600t/33,000t out of Blatz Pit Public Works Manager's Report Page 54 of 188
Agenda Item # 9.1.
40 Miles 9,500t/13,000t out of Schultz Pit 0 Miles 0t/27,000t out of Dried Meat Lake Pit
22.5% of the Miles are completed Total = 126.5/560Miles
December 9-13 Gravel Exploration WSP got back with revised drilling quote to reflect the fewer number of holes being drilled and will drill Dec. 18 -20. Report to follow.
2020 Winter Gravel Haul Scheduled to complete Ferintosh on Dec 19th and move scale Dec 20th. Finished hauling out of the Schultz pit Dec 11th, with remaining areas to be hauled in Spring. Graveling Approximately 38% Complete: 39miles 18,815t/35,400t out of Ferintosh 38Miles 8,600t/33,000t out of Blatz Pit 48Miles 12,520t/13,000t out of Schultz Pit 0Miles 0t/27,000t out of Dried Meat Lake Pit 2,573t from Boden Pit to conserve miles and gravel from Ferintosh
35% of the Miles are completed 197.5/560Miles
December 16-20 Gravel Exploration WSP drilled at Dingman property and will use the results from in drilling along with the hammer drill results to compile a report. Hammer drill on site Dec 18 -20.
2020 Winter Gravel Haul Completed Ferintosh pit haul on Dec 19th and moved scale Dec 20th. Finished hauling out of the Schultz pit Dec 11th with remaining areas to be hauled in Spring. Gravelled Approximately 49% Complete: 163/177 Miles 28,730/32,300t out of Ferintosh 60/161 Miles 11,480t/33,000t out of Blatz Pit 48/52 Miles 12,520t/13,000t out of Schultz Pit 0Miles 0t/27,000t out of Dried Meat Lake Pit 5,696t from Boden Pit to conserve miles and gravel from Ferintosh
48% of the Miles are completed 271/560Miles
December 23-27 2020 Winter Gravel Haul Inputting data from the gravel haul to a spreadsheet to put into Asset management.
F. UTILITIES December 2 - 6 WO6061 - Pump out catch basin at Ervick - Div. 4 Full rounds, bacti samples, station inspections and rounds - Div 2, 4, 5, 6, 7 Public Works Manager's Report Page 55 of 188
Agenda Item # 9.1.
Add water to septic tank at Ervick reservoir site - Div 4 WO6056 - Inspect Fire Hydrants at New Norway and Ferintosh - Div 2 RUSA conference WO6037 - Install new water and Sewer services for Lot 5 and Lot 6 on South side of Gregory Street New Norway - Div 2 WO6065 - turn water services on New Norway - Div. 2 WO6037 - Install water/sewer services - Div. 2
December 9-13 Full rounds, bacti samples and station inspections - Div 2, 4, 5, 6, 7 Installed new lighting at Ohaton Lift Station - Div 5 Investigated and repaired leaking suction line at Ferintosh Reservoir - Div 2 Investigated and replaced check valves on distribution pumps at Ferintosh reservoir - Div 2 Observed power loss at Armena reservoir and confirmed operation of bypass system - Div 7 Steamed out south east flush point at Ohaton - Div 5 Inspected manhole - intersection of Taylor Street and Railway Ave in Ohaton-will require flushing - Div 5 WO6088 - Investigate meter issues 1003 Taylor Street, diagnose and repair - Div 5 Emptied lift station basket at Ferintosh L/Stn - Div 2 Checked temperature of water in Ervick reservoir and chlorine level WO6106 - Ferintosh reservoir maintenance - Change out foot valve and check valve on Pump #1 - Div 2 WO5989 - Hard line for LEL detector at Kingman L/Stn - Div 6 WO5994 - Hard line for LEL detector at Ohaton L/Stn - Div 5
New Lighting at Ohaton Lift Station
December 16-20 Full rounds, bacti samples and station inspections - Div 2, 4, 5, 6, 7 Finished flushing Armena to Ervick reservoir – Div 7 WO6046 - Blow out VFD's at Ohaton Reservoir – Div 5 WO6057 - Final inspection water meter at 105 McGill Street, Ferintosh – Div 2 Meter reads in Ferintosh - Div 2 Meeting CEL at Ervick – Div 4 Public Works Manager's Report Page 56 of 188
Agenda Item # 9.1.
WO6118 - Flush Taylor Street and Railway Ave in Ohaton - Div. 5
December 23-27 Full Rounds - Div 2, 4, 5, 6, 7 THM and BTEX samples - Div 2, 4, 5, 6, 7 Inventory
G. LABOUR CREW December 2 - 6 WO6060 - Pick up gun case left on roadside at Twp 462/Rge 203 - Div 4 Work on the boiler/willow burner Install cell phone booster in New Norway grader shed WO6075 - Haul gravel for bridge file construction - Div. 5 WO6059 - Haul Cat for brushing crew - Div. 1 WO6047 - Driveway sign North of Rge 180 Hwy 26 - Div. 5 Sanding Twp 500, northern hamlets, DML Road
December 9-13 Moved small cat from Twp Rd 452 and Rge Rd 181 to Twp Rd 464 and Rge Rd 181 - Div 3 Moved tracks for skid steer from Camrose shop to New Norway - Div 2 Snow removal on Twp 500 - Div 7 Snow removal, intersection sanding in South Hamlets - Div 1, 2 & 3 Snow removal, intersection sanding in North Hamlets - Div 4, 5, 6 & 7 Worked on chainsaw for Will Nordin WO6109 - Test holes with ROHI / Glen Sandin - Div 4 Serviced and clean sand trucks Cleaned VO493 Plowed Twp Rd 500 and Kingman Resolved gate issues at ASB yard site CO-326 needs to be moved to Twp Rd 464 - Div 4 WO6109 - Test holes with ROHI / Glen Sandin - Div 5 Repaired squeaky door near Council Doors Plowed Twp Rd 500 - Div 7 Took VO269 over to Maxim Mechanical for servicing Met D-2 Electric at New Norway Utilities shop to discuss issues with ceiling fans - Div 2
December 16-20 Cleaning hamlet streets from Monday to Wednesday Inventory Changing blades on plow truck Moved Cat Dozer to shop WO6138 - Remove deer off Twp 464 East of Hwy 21 - Div. 4 WO4479 - Changed out County Decal on Hwy sign - Div. 6 WO6148 - Removed ice on Twp 461A SW of Peter Fiddler Bridge - Div. 2 WO6111 - Purchased a tin mouse trap for the Bashaw grader shed - Div. 1 WO6113 - Dug Test Holes on Twp 444 for Consultant - Div. 3
December 23-27 WO6048 - patch gravel 19530 Twp 462 (November 28 completed) – Div 5 Plowing snow Inventory Public Works Manager's Report Page 57 of 188
Agenda Item # 9.1.
H. SHOP December 2 - 6 TO-317 repair and weld sideboard brackets on trailer VO-268 replace drivers’ windshield and replace secondary air gauge in cab GO-207 install 6 new Yokohama tires and send old tires for casing credits GO-207 take broken mirrors to Camrose Glass for repair CO-328 go out to Round Hill to repair master switch, remove right angle cylinder hoses & get new ones made . Go back and install & add 20 liters hydraulic oil AD-002 replace wiper blades VO-632 wash truck POL-15 70000 km. service GO-201 replace 4 rear drive tires, installed 2 best used on front VO-489 distance meter not working, check vibration in truck LO-464 fuel up skid steer VO498- 19950 km service VO-482 repair exhaust Complete online training Morning meetings Work orders Order parts Unload freight VO-509 receive new plow truck order decals and unit numbers, shorten rear mud flaps and order seat covers
December 9-13 LO203 Go to Ferintosh Pit to fill auto greaser, drop off antenna for loader, loader teeth changed LO407 Go to New Norway shop, replace dirt tracks with ice tracks on skid steer GO209 Replace saddle lock leaking hydraulic oil, warranty Brandt Tractor POL14 adjust tire pressures VO509 Install County logo seat covers, and unit # on truck, plow and sander VO504 Install beacon plate and beacon GO210 Replace turbo, warranty Brandt Tractor VO492 Engine missing, replace sparkplugs and faulty injector GO211 Replace 4 rear tires with 14.00-24 snow plus tires LO405 Replace left front tire with 12.5/80-18 from tire shed VO267 Remove and weld passenger seat reinstall VO506 16093 km service Swap tires and rims for winter tires and rims VO500, VO501, V0502, VO503, VO504, VO505, VO506 VO496 40238 service, replace 6 tires at fountain tire VO484 Repair electrical for tidy tank Morning meetings Weekly report Work orders Freight Order parts
Public Works Manager's Report Page 58 of 188
Agenda Item # 9.1.
December 16-20 POL-17 30000 km service VO- 484 Replace all 4 tires and 1 tire sensor AD-002 240000 km service VO-274 Build 4” adapter plate for hydro vac CO-326 Change out heater controls, cable and water valve VO-483 113000 km service VO 485 Install new front plow harness GO-210 Go to New Norway and change inside circle inserts LO-407 Adjust tracks, take oil samples and grease machine CO-326 Change fan belts and grease machine POL-014 123000 km service LO-405 Order new windshield Weekly Report Inventory Morning meetings Order parts Unload freight Clear snow away from shop
December 23-27 CO-326 Change front window and both door windows LO-405 Install new front window and clean glass out of cab VO-011 Replace front head lights GO-214 Bring carbide blades and wing blades into shop haul used blades out Inventory Weekly report Morning meetings Work orders Order parts Receive freight Clean shop
I. COMPANY CONTACTS
Phone conversations or meetings with Companies that were made.
Manager of Public Works
Recall Gravel Shoulder Pull Contract Village of Bittern Lake Road Maintenance Agreement Commercial Truck New Sanding/Plow Truck WSP Back Shop HVAC EC&M Ferintosh Ritchie Bros. Grader & Packer Disposal Options Farnham West Stolee Kambeitz LLP 640 Earthworks Payment Issue Brownlee LLP Ferintosh Upgrade Project Edge Equipment Mulcher Information City of Camrose Sand and Salt Supply TNT Ferintosh Upgrades Project Public Works Manager's Report Page 59 of 188
Agenda Item # 9.1.
Fountain Tire Winter Tires Village of Ferintosh Dissolution Proceedings WSP Armena to Ervick Waterline Invoicing
Design / Construction Coordinator
WSP 3-61-16 FAC G&J Construction 3-61-16 FAC WSP CN Crossings MPA 2019 Bridge repairs MPA BF2095 damage ROHI 3-51-17 (Twp 460), 2020 Road Projects Badger Trenching Culvert Installations
Project Coordinator
Levitt Safety Atmosphere testing Ipex Pipe Novaform Waste Go Lagoon sludge treatment D-2 Electric Lighting upgrades at Lift stations Wolseley Canada Braim sewer flush points Alpha Construction Ervick/Braim PTW Ferintosh Reservoir EC&M Ferintosh PTW Duhamel reservoir alarm Western Boat Lift & Dock Tillicum Beach Boat Docks Accuflo Neptune 360 upgrades Fabco Plastics Supplier of PVC 8760 Armena gas service Fortis Electric Armena power upgrades AHS Bacteriological tests ISL Bawlf infrastructure study Element Labs THM and BTEX samples
Respectfully submitted,
Zach Mazure, P.Eng. Manager of Public Works
Public Works Manager's Report Page 60 of 188
Agenda Item # 9.1.
RUSA Conference Highlights/Notes from Attendees
The week of December 3-6, 2019 Curtis Smith, Lynn Levers, Mark Werner and Chad Luckwell participated in the 2019 RUSA conference in Red Deer. The following is some of the take-away information from the conference:
Cargo Securement - This was a very informative course with lots of information to take in from Al Saunders the presenter. The legislation for cargo securement was a lot more in depth that I previously thought. The course talked about all the different regulations in place, the responsivities of the carrier, the shipper and receiver. It also discussed different ways to strap loads down, the regulations and recommended best practices. It was also discussed as to how one would properly load articles for shipment on flat deck trailers enclosed cargo vans and even load securement inside truck boxes. Forces, friction and the way different loads would react during evasive maneuvers was discussed. There was a book which was used as part of the course “Practical Cargo Securement – Guidelines for Drivers, Carriers and Shippers”, the purchase of this book for our Health and Safety program was highly recommended by both Lynn Levers and myself to Linnet H.
Lagoon Operators – This course touched on some of the regulatory ministries and upcoming changes to standards with regards to lagoon discharge effluent quality, as well as some of the common pitfalls and issues that municipalities run into with regards to their wastewater lagoons. They also highlighted some technologies for lagoon solids mitigation/removal and wastewater reclamation/reuse. I found the idea that was presented for a metered wastewater truck dumping station intriguing as it could be a great source of added revenue for the County and a site like the New Norway Lagoon has massive amounts of capacity to accommodate such a venture.
Alberta Environment Lead Management – This was probably the best course I have taken in my time going to the RUSA conferences. In 2019 Health Canada lowered the MAC (maximum allowable concentration) for Lead in drinking water. This in itself is not a huge deal however the regulation that has been put into place requires levels of Lead in drinking water to be monitored all the way to the end user. This no longer means that a municipality can simply test from distribution. Alberta Environment has come out with a process they are implementing to mirror the Health Canada regulation changes, as well as processes and monitoring requirements. This is all explained in a 50-page guidance document for managing Lead in municipal drinking water systems in Alberta. I personally have read the document prior to this course but had a completely different mindset for the implementation process for the new regulations. The presenters walked us through what AEP recommends and requires for the Phase 1, tools for utilities to plan, assess and implement lead management. They discussed phase 1 in detail covering everything from developing policies, procedures and SOP’s for the regulations to suggestions of determining places and areas of concern for the different municipalities to planning and record keeping, FOIP (freedom of information and privacy), system assessment, sampling, reporting and they also provided case study reviews as well. It’s not very often I can say that a course put on by AEP was 100% beneficial and held my attention all the way through, but this one did.
What’s Trending in Water and Wastewater
Fortis – The basic steps of performing a line locate and who to contact. Fortis would come to site to provide a informative course on power line safety.
Tradeshow Vendors Ipex Novaform – Discussed a new product used for relining both sewer mains and culverts up to 36”. This would be a beneficial product for the County to look into if full sewer line replacement is being considered due to infrastructure reaching the end of it’s life cycle. Checkmate - Working alone app, Camrose County will be looking into a similar style of app, this one specifically was very easy to use based off the demonstration. https://proteleccheckmate.com/ NS Pauluk – Discussed hot taps and valve inserts. Camrose County utilities typically does not require this Public Works Manager's Report Page 61 of 188
Agenda Item # 9.1.
service but should the situation arise this specific company has been in the industry for many years and it appears they would be a good company to contact due to their experience and track record. Badger Hydrovac – Discussed overall hydrovac steps, they also discussed the benefits of a “hydrovac” over a “combo flusher/vac truck”. Two items that were of interest which need to be looked into further was the discussion of completing a Bill of Lading and how to properly dispose of hydrovac waste.
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Protective Services Monthly Council Report December 2019
During the month of December, Protective Services staff received 15 complaints from the public which are as follows:
Animal (3), General (1), Theft (1), Suspicious Person/Vehicles (2) Litter (1), Trial (1), Trespass (1), First Appearance (1), OHV (1), MVC (1), Noise (1), Nuisance Properties (1),
These files are over and above all other requests for information from the public that Protective Services staff receive daily.
57 Violation Tickets were issued during the month of November. County Officers also issued 19 Verbal Warnings and attended 4 Motor Assists. 22 over dimensional/overweight permits were approved.
Traffic Stop of Interest: On December 15th, as part of an ongoing complaint regarding suspicious activity in this area, a County Officer stopped a motor vehicle in the area of TWP 474 & RRD 194. The vehicle was originally pulled over for failing to stop at a stop sign. Further investigation revealed the driver was Criminally Suspended. The County Officer seized the vehicle and laid the following charges:
• S. 54(1)(a) TSA – Drive uninsured motor vehicle on Hwy. (A79087466) • S. 52(1)(a) TSA – Operate motor vehicle without subsisting certificate of registration. (A79087470) 1
Protective Services Manager's Report Page 63 of 188 • S. 37(a) UHRRR – Fail to obey stop sign before entering intersection. (A7908Agenda7455) Item # 10.1. • S. 53(1)(c) TSA – Drive motor vehicle with expired licence plate. (A79087481) • S. 87.1(2)(b) GLCA – Transport liquor in vehicle when liquor is within easy access of occupant. (A79087444)
The Driver was released on a Promise to Appear (PTA).
Meetings/Projects
• RCMP Town Hall Meeting – Hay Lakes – 4th • BRRCW Meeting – Hay Lakes – 11th • AFRRCS Presentation/Meeting – 19th • Completed Liquor Bag Campaign with New Norway School – Drinking and Driving Initiative • Completed Joint Work Health and Safety Committee (JWHSC) Online Course – 2nd • Completed Performance Appraisals – Protective Services staff
Municipality Enforcement
Ferintosh - had no files to investigate,
Edberg - had no files to investigate.
Bawlf – The County Officers conducted eight (8) hours of patrols during the month of December. During these patrol hours, County Officers patrolled the Village to monitor traffic. Officers received no new complaints from the Village Office. Bawlf was generally quiet.
Bashaw – County Officers conducted two (2) one (1) hour patrols within the Town of Bashaw during the month of December. During these designated times, County Officers patrolled the Playground zones and operated radar within the 50km/h zone on highway 53. Officers has one trial file related to a speeding charge. The Officer attended Court on December 9th and the accused was found guilty. Officers issued three (3) Tickets/Summons and issued one (1) verbal warning within the Town of Bashaw, all traffic related offences.
Bittern Lake – During the month of December, County Officers conducted two (2) one (1) hour patrols within the Village of Bittern Lake. During these designated patrol times, County Officers patrolled the Village to be visible. No new complaints received from the Village of Office.
Hay Lakes – During the month of December, County Officers conducted two (2) one (1) hour patrols within the Village of Hay Lakes. During these designated patrol times, County Officers patrolled the Village to be visible and monitored traffic for moving violations. Officers issued one (1) traffic related Violation Ticket and three (3) verbal warnings. Officers currently have one ongoing Nuisance Property complaint.
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Health and Safety
Highlights of the Health and Safety Officer’s activities during the month of December include:
• Attended the Rural Utilities and Safety Association (RUSA) Conference – Red Deer • Organized Health and Safety Awards Presentation at Christmas Breakfast • Coordinate upcoming First Aid Training
Camrose County Fire Services
• Fire Billing – Continuous • Meet with NNFD Chief – 18th • Meeting with Ferintosh Fire Chief – 20th • Approved one (1) Fireworks Permit • Updated Standard Operating Guidelines (SOG’s) to include Ferintosh Fire Department
Emergency Management
• Continually updating Regional Emergency Plan (REP) • Meeting with representative from Enbridge regarding Pipeline Emergency Response – 17th
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Protective Services Manager's Report Page 65 of 188 Page 66 of 188 Agenda Item # 10.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 14 Meeting Date: 14 Jan 2020 Jan 2020 Regular Meeting of the Council Agenda Item No: AGD - 3942 Confidential: No Originated By: Mike Kuzio Title: Amended - Fire Quality Management Plan (QMP)
ACTION / RECOMMENDATION:
That Camrose County Council approve the attached amended Fire Quality Management Plan (QMP) and authorize the Reeve and CAO to sign the document.
BACKGROUND INFORMATION:
The Fire Quality Management Plan (QMP) is a document that ensure Municipalities administer and provide services listed under the Safety Codes Act (SCA) as it pertains to Fire Services, such as Fire Inspections and Fire Investigations. The QMP has now been amended to include the Town of Bashaw and remove the Village of Ferintosh; all other content remains the same.
Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: NONE Alternatives to the Recommendation: Pro's: Con's: Communication: 1) Paul King - County Administrator 2) Mike Kuzio - Protective Services Manager Documentation: 1) 2020 Fire Quality Management Plan (QMP) DISCUSSION:
Reviewed and Approved:
Amended - Fire Quality Management Plan (QMP) Page 67 of 188 Agenda Item # 10.2.
Fire Quality Management Plan (QMP)
Joint Municipalities: City of Camrose Camrose County Village of Bawlf Village of Bittern Lake Village of Edberg Village of Hay Lakes Village of Rosalind Town of Bashaw
Version: January 2, 2020
Amended - Fire Quality Management Plan (QMP) Page 68 of 188 Agenda Item # 10.2.
Fire Quality Management Plan City of Camrose Camrose County Village of Bawlf Village of Bittern Lake Village of Edberg Village of Hay Lakes Village of Rosalind Town of Bashaw
This Quality Management Plan that includes Schedule A – Scope and Administration, and Schedule B –Service Delivery Standards, has been accepted by the Administrator of Accreditation.
Administrator of Accreditation
Date
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QUALITY MANAGEMENT PLAN TABLE OF CONTENTS Page Table of Contents ...... 1
Schedule A Scope and Administration ...... 2 Scope of Accreditation ...... 3 Administration of the Quality Management Plan ...... 4 Adherence to the Quality Management Plan ...... 4 Policy for Personnel Training ...... 4 Freedom of Information ...... 4 Records Retention and Retrieval ...... 5 Declaration of Status ...... 5 Annual Review ...... 5 Revisions ...... 5 Revision Control System ...... 5 Notices ...... 6 Municipal Agreement ...... 7
Schedule B Service Delivery Standards ...... 7 Section 1: Scope of Services ...... 8 Section 2: Performance ...... 8 Section 3: Personnel ...... 8 Section 4: Quality Management Plan Training ...... 8 Section 5: Records ...... 9 Section 6: Orders ...... 9 Section 7: Alternative Solutions / Variances ...... 9 Section 8: Compliance Monitoring ...... 10 General ...... 10 Site Inspections ...... 10 Inspection Reports ...... 10 Verification of Compliance ...... 11 No-Entry Policy ...... 11
Appendix A: Fire Discipline ...... 12 General ...... 12 Fire Code Compliance Inspections ...... 13 Fire Code Compliance Inspections ...... 14 Fire Investigations ...... 15
Appendix B: List of Administrative Forms Available on the SCC Web Site ...... 16
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Schedule A
Scope and Administration
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SCOPE OF ACCREDITATION
The Municipality will administer the Safety Codes Act (SCA) including all pursuant regulations applicable to the following indicated discipline, within the municipal jurisdiction:
Fire Alberta Fire Code Administration: (one is mandatory)
All parts of the Alberta Fire Code, or
All parts of the Alberta Fire Code except for those requirements pertaining to the installation, alteration, and removal of storage tank systems for flammable liquids and combustible liquids regulated under the Alberta Fire Code.
Fire Investigations: (mandatory)
Cause, origin, and circumstance determination.
Fire Prevention Programs: (optional)
Public Education.
Fire pre-plans
Other (list)
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ADMINISTRATION OF THE JOINT MUNICIPALITIES UNIFORM QUALITY MANAGEMENT PLAN
Adherence to the Uniform Quality Management Plan
“City of Camrose, Camrose County, Village of Bawlf, Village of Bittern Lake, Village of Edberg, Village of Hay Lakes, Village of Rosalind Town of Bashaw” herein referred to as “The Joint Municipality” is responsible for the administration, effectiveness, and compliance with this Quality Management Plan (QMP) that includes Schedule A – Scope and Administration and Schedule B - Service Delivery Standards.
The Joint Municipality will provide services under Schedule B –Service Delivery Standards through their own staff or one or more accredited agencies. When providing services through an agency(s), the Municipality will contract with the agency(s) to provide services in accordance with Schedule B –Service Delivery Standards. The Municipality is responsible for monitoring the contracted agency’s compliance with Schedule B –Service Delivery Standards.
The Municipality recognizes that the Safety Codes Council (SCC) or its representative may review/audit for compliance to this QMP and will give full cooperation to the SCC or its representative in business related to the administration of the SCA including the conduct of reviews/audits. The Municipality will implement the recommendations of the reviewer/auditor.
The Joint Municipality will encourage and maintain an atmosphere that supports objective and unbiased decisions. All Safety Codes Officers (SCOs) working in the Municipality have the ability and opportunity to make decisions relative to compliance monitoring independently, without undue influence of management, appointed or elected officials.
The Municipality, in the event that it ceases to administer the SCA for any new thing, process, or activity under the SCA, retains responsibility for services provided under the SCA while accredited, including the administration and completion of services for permits issued.
The Municipality recognizes that failure to follow this QMP may result in suspension or cancellation of the Municipality's accreditation.
Policy for Personnel Training
The Municipality will ensure that SCOs of the Municipality attend updating seminars required by the SCC to maintain current SCO certification.
Freedom of Information
The Canadian Charter of Rights and Freedoms applies to all activities undertaken in the administration of this Quality Management Plan. The Freedom of Information and Protection of Privacy Act applies to all information and records relating to, created, or collected under this QMP.
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Records Retention & Retrieval
The Joint Municipality will retain the files of all projects including those where an accredited agency(s) was involved, for at least three (3) years or in accordance with the Joint Municipality’s record retention policy, whichever is greater. Such files will be available at the Joint Municipality’s office. Files where an accredited agency was involved are the property of the Municipality and will be returned to the Joint Municipality within a reasonable time after completion of the services, or upon request.
Declaration of Status
The SCOs, staff, officers, and accredited agency(s), whether employed, retained or otherwise engaged by the Joint Municipality will not participate in any safety codes administration, inspection, or investigation of properties or fires where they may have pecuniary interest.
Annual Review
Internal reviews will be carried out annually by the QMP Manager or the Manager’s delegates to evaluate whether or not compliance of the Quality Management Plan is being achieved. At the conclusion of the internal review, the QMP Manager will provide, to the Safety Codes Council, a letter of QMP compliance that has been signed off by the municipality’s executive authority. The letter must be comprised of all findings of the review including any successes, areas for improvement and the methodology used to achieve improvement or correction as it relates to the approved Quality Management Plan.
This is a mandatory requirement and failure to comply may result in cancellation or suspension of a municipalities’ accreditation designation. All findings for the annual internal reviews are due to the Safety Codes Council no later than the last day of March of the following year that is being reviewed.
Revisions
Revisions to this QMP may only be made to the Scope and will only be made by the Chief Administrative Officer responsible for this QMP. A Resolution from the Municipal Council will be included with a revision. The SCC must approve any change in the QMP.
Revision Control System
The Joint Municipality will ensure its SCOs have ongoing access to a copy of this QMP and contracted accredited Agencies are provided with a copy of this QMP and any amendments.
The Joint Municipality will maintain a registry of the SCOs and Agency(s) that have been provided with a copy of this QMP and amendments. The Municipality will immediately distribute copies of approved amendments to all registered holders of this QMP.
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Notices
Any correspondence in regards to this QMP will be forwarded both the CAO of the primary municipality as well as the primary delegated QMP Manager. All correspondence will be communicated to all other accredited municipalities under this QMP.
Malcolm Boyd [email protected]
Name of Chief Administrative Officer E-mail address
City of Camrose 5204 – 50th Avenue, Camrose, AB T4V 0S8
Name of Municipality Address of Municipality
780 – 672 – 4426 780 – 672 – 2469
Phone number of Municipality Fax number of Municipality
NAME OF DELEGATED QMP MANAGER
Jeremy Enarson [email protected]
Name of Delegated QMP Manager E-mail address
City of Camrose 5204 – 50th Avenue, Camrose, AB T4V 0S8
Name of Municipality Address of Municipality
780 – 672 – 4428 780 – 672 – 6316
Phone number of Municipality Fax number of Municipality
Joint Municipalities Agreement
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It is agreed between the municipalities that the City of Camrose will be the primary municipality overseeing the administration of this QMP.
In accordance with Council Resolution # of (insert date) the City of Camrose hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Malcolm Boyd, City Manager Norm Mayer, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
In accordance with Council Resolution # of (insert date) the Camrose County hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Paul King, County Administrator Cindy Trautman, Reeve
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
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In accordance with Council Resolution # of (insert date) the Village of Bawlf hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Ann Flynn , CAO John Demerchant, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
In accordance with Council Resolution # of (insert date) the Village of Bittern Lake hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Jill Tinson, CAO Charlie Debnam, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
In accordance with Council Resolution # of (insert date) the Village of Edberg hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Sherri Klevgaard, CAO Ian Daykin, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
In accordance with Council Resolution # of (insert date) the Village of Hay Lakes hereby
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provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Shannon Yearwood, CAO Dawn Pauls, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
In accordance with Council Resolution # of (insert date) the Village of Rosalind hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Nancy Friend, CAO Jim McTavish, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
In accordance with Council Resolution # of (insert date) the Town of Bashaw hereby provides agreement and signature to this QMP.
Signature of Chief Administrative Officer Signature of Chief Elected Official
Theresa Fuller, CAO Penny Shantz, Mayor
Name & title of Chief Administrative Officer Name & title of Chief Elected Official
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Schedule B
Service Delivery Standards
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Section 1: Scope of Services
The Service Delivery Standards establishes responsibilities and minimum performance criteria for providing compliance monitoring services under the SCA including: • code advice, • plans examinations, • site inspections, • site investigations, • alternative solutions/variances, • orders, • verification of compliance, • identification and follow-up of deficiencies and unsafe conditions, • collection and remittance of SCC fees, • maintaining files and records.
Section 2: Performance
The Joint Municipality will: • perform the services in an effective and timely manner, • endeavour to work co-operatively with the owner and/or the owner’s representative(s) to achieve compliance with the SCA and applicable Regulation(s), • perform the services with impartiality and integrity, and • provide services in a professional and ethical manner.
Section 3: Personnel
The Joint Municipality will: • employ persons knowledgeable about the applicable codes, standards and regulations, relative to the services it provides, • employ SCOs who are certified and designated at an appropriate level to provide compliance monitoring and investigations relative to service levels the Municipality provides, and • maintain a registry of all SCOs they employ, their level(s) of Certification, and Designation of Powers.
Section 4: Quality Management Plan Training
The Joint Municipality will: • train its SCOs and other involved staff in the requirements of this QMP, and • maintain the training records on the employee’s file.
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Section 5: Records
The Municipality will maintain a file system for all the records associated with performing the services including: • plans, specifications, and other related documents, • plans review reports, • inspection reports, • investigation reports, • verifications of compliance, • Alternative Solutions / Variances, • Orders, and • related correspondence and/or other relevant information.
Section 6: Orders
Will be issued and served in accordance with the SCA, the Administrative Items Regulation, and SCC policy. Orders will be in the format provided on the SCC web site: www.safetycodes.ab.ca. Upon compliance with an Order, a notice of compliance will be provided to the person(s) to whom the Order was served and to the SCC.
Section 7: Alternative Solutions / Variances
Will be issued in accordance with the SCA and SCC policy. An Alternative Solution / Variance will be in the format directed by the SCC (available on the SCC web site: www.safetycodes.ab.ca. ).
A SCO may issue an Alternative Solution / Variance from a code or referenced standard if the SCO is of the opinion that the Alternative Solution / Variance provides approximately equivalent or greater safety performance than that prescribed by the code or standard.
A request for Alternative Solution / Variance must be made in writing and include support documentation. A SCO will only make a decision respecting an Alternative Solution / Variance after having thoroughly researched the subject matter.
A copy of an Alternative Solution / Variance issued will be provided to the: • owner, • contractor if applicable, • SCC, and • the Municipality’s file.
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Section 8: Compliance Monitoring
General
The Joint Municipality will monitor compliance through a program of , plans examination (when applicable), site inspection, and follow-up inspections or verification of compliance; using appropriately certified and designated SCOs to provide compliance monitoring in accordance with the SCA and associated codes and standards.
Site Inspections
An SCO will inspect: • to determine if the use, occupancy, sites or work complies with the SCA and relevant codes and standards, permits, and conditions, • within the time frames noted in the discipline specific sections of this QMP, • in a timely fashion (endeavour to inspect within 2 working days and will not exceed 5 working days, when contacted for a required inspection unless otherwise noted in this QMP), • at the stage(s) indicated in the discipline specific sections of this QMP, and • all work or occupancy(s) in place at the time of the inspection.
The Municipality may, at their discretion, extend the time frame for a required site inspection(s) by documenting in the file: • the reason for the extension, and • the new time frame or date for conducting the inspection(s).
Inspection Reports
A SCO will, for each inspection required by this QMP, complete an inspection report noting: • file number (if applicable), • discipline, • municipality name and date, • owner name, address, phone number, and email, • contractor name, address, phone number, and email, • legal description, address (if applicable), and municipality, • stage(s) of work being inspected, • a description of the work in place at the time of inspection, • all observed deficiencies (any condition where the work is incomplete, or does not comply with the SCA or an associated code or regulation and in the opinion of the SCO is not an unsafe condition), • all observed unsafe conditions (any condition that, in the opinion of a SCO, could result in property loss, injury, or death, and is not a situation of imminent serious danger), • all observed situations of imminent serious danger and the action taken by the SCO to remove or reduce the danger, and • name, signature, and designation number of the SCO conducting the inspection.
The Municipality will, for each required inspection: • provide copies of Inspection Reports to the applicant, contractor, and Municipality’s file; and if requested to the owner, project consultant, architect, or consulting engineers, and • follow-up on noted deficiencies or unsafe conditions through re-inspection(s) (or at the discretion of the SCO, a verification of compliance may be accepted in lieu of an on-site reinspection).
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Verification of Compliance
A SCO may, at their discretion, accept a verification of compliance (reasonable assurance provided from a third party that work complies): • as follow-up to deficiencies or unsafe conditions noted on a site inspection, or • in lieu of a site inspection when permitted in this QMP (eg. labelled mobile home siting, minor residential improvements).
An SCO, when accepting a verification of compliance, will document the information to the permit file including: • identification of the document as a verification of compliance, • name and title of the person who provided the verification of compliance and how it was provided (i.e. written assurance, verbal assurance, site visit by designate, etc.), • date accepted by the SCO, and • signature and designation number of the SCO.
No-Entry Policy
When a SCO is unable to gain entry to a site for a required inspection, the SCO will leave a notification on- site in a visible location, or forward notification to the Owner or permit applicant (as appropriate), advising of the inspection attempt and requesting that the Municipality be contacted to arrange for the site inspection.
If the Joint Municipality does not receive a response within 30 days of notification, the Municipality will mail the Owner or permit applicant (as appropriate), a second notification requesting that the Municipality be contacted within 30 days to arrange for a site inspection.
If the Joint Municipality is not contacted within 30 days of the second notification, the inspection stage may be considered a “no-entry” and counted as the required interim or final inspection.
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APPENDIX A: FIRE DISCIPLINE
General
The Joint Municipality will provide Alberta Fire Code services that include but are not limited to: • code advice including but not limited to: o new construction under the Alberta Fire Code, o building upgrade programs, o Fire Safety Plan, development and implementation, o storage of dangerous goods, and o tire storage, • plans examinations including but not limited to: o new construction under the Alberta Fire Code, o building upgrade programs, o residential secondary suites, and o Fire Safety Plans with emphasis to addressing the risk to occupied residential buildings, • compliance monitoring site inspections for, o construction addressed in the Alberta Fire Code, o Fire Safety Plan practices with emphasis to addressing the risk to occupied residential buildings, o post-occupancy of facilities identified in the following Fire Code Compliance Inspection chart, and o special or other activities addressed in the Alberta Fire Code or at the discretion of the Fire SCO, • Occupant Load Certificates for, o assembly occupancies, and o other occupancies at the discretion of the SCO, • Alternative Solutions / Variances issuance, • Orders and their enforcement, • Verification of Compliance, • no-entry advisory, • identification and follow-up of deficiencies and unsafe conditions, • collection and remittance of SCC fees, and • maintaining files and records.
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Fire Code Compliance Inspections
For the purpose of ensuring compliance with the SCA, a SCO may, at the discretion of the SCO, carry out an inspection for any thing, process, or activity to which this Act applies. In addition, inspections will be conducted in accordance with the following schedule.
Activity / Project Type of use, Inspection Frequency Range occupancy, sites, (May be by occupancy or individual unit) or work Fire Safety Plan All new o 1 site inspection on request where a risk to implementation and practices construction, occupied residential building(s) has been alteration, addition, identified renovation, reconstruction, or removal Compliance Inspections Special Events or o Not Applicable Sites o On request or complaint o Once per event o More than one per event Group A, Division o Not Applicable 1 o On request or complaint Assembly o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group A, Division o Not Applicable 2 o On request or complaint Assembly o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group A, Division o Not Applicable 3 o On request or complaint Assembly o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group A, Division o Not Applicable 4 o On request or complaint Assembly o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group B, Division o Not Applicable 1 o On request or complaint Care or Detention o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group B, Division o Not Applicable 2 o On request or complaint Care or Detention o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group C o Not Applicable Residential – 1 to 5 o On request or complaint family o Once every month o Once every 6 months o Once every 12 months o Once every 24 months
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Group C o Not Applicable Residential – 5 to o On request or complaint 12 family o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group C o Not Applicable Residential – 12 to o On request or complaint 25 family o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group C o Not Applicable Residential – 25 o On request or complaint and more family o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group D o Not Applicable o On request or complaint o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group E o Not Applicable o On request or complaint o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group F, Division 1 o Not Applicable o On request or complaint o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group F, Division 2 o Not Applicable o On request or complaint o Once every month o Once every 6 months o Once every 12 months o Once every 24 months Group F, Division 3 o Not Applicable o On request or complaint o Once every month o Once every 6 months o Once every 12 months o Once every 24 months
“On request or complaint” means the process as defined by municipal operational policy.
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Fire Investigations
Investigations will be conducted by a Fire SCO to determine the cause, origin, and circumstance of every fire in which a person dies or suffers injury that requires professional medical attention or in which property is damaged or destroyed. The results of each investigation will be reported to the Fire Commissioner in accordance with the Administrative Items Regulation. A Fire SCO may arrange for any additional municipal, law enforcement, agency, or other resources as required to assist in an investigation including representatives from the Fire Commissioner’s Office. In the event of a fire resulting in a death or where arson is suspected, the investigation will include immediate notification to the Alberta Fire Commissioner’s Office.
Fire Investigations will include the following information: • file number, • location of fire, • date of fire, • date of investigation, • building / property use, • cause of fire, • origin of fire, • value of loss, • name and designation number of SCO conducting the investigation, • comments, and • date of completion/sign off.
Fire Investigations will utilize the applicable forms/reports as provided on the SCC web site: www.safetycodes.ab.ca.
Fire Prevention Programs
Fire prevention programs will include but are not limited to public awareness and consultative services orientated to assisting one or more of the following: • individuals, • business, and • industry in understanding and providing effective Fire Safety Plans.
The Joint Municipality will support and provide one or more but is not limited to the following educational programs annually: • school curriculum, • minority focused programs, • seniors programs, • community education, and • other programs such as but not limited to: o Risk Watch (an injury prevention program), o Getting to Know Fire (fire educator lesson plans), o Seniors Fire Safety Programs, o Juvenile Firesetter Intervention Program, o Fire Smart, and o Shelter-in-Place.
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Amended - Fire Quality Management Plan (QMP) Page 87 of 188 Agenda Item # 10.2.
APPENDIX B: List Of Administrative Forms Available On The SCC Web Site: www.safetycodes.ab.ca
1. Order 2. Alternative Solution / Variance 3. Request for Alternative Solution / Specific Variance 4. Model Fire Safety Plan 5. Fire Investigation Reports (samples) a. Voluntary Consent to Search and/or Seizure b. To Obtain a Warrant to Enter a Private Dwelling Place to Conduct a Fire Investigation c. Casualties d. Witness Statement e. Physical Evidence f. Sketches g. Structure Fires h. Motor Vehicle Fires i. Wildland Fires j. All Fires k. Incident Investigation Field Notes l. Insurance Information m. Release From Responsibility n. Records / Documents 6. Application for Designation of Powers 7. Sample Permits (SCA & non-SCA) 8. Sample Permission forms
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Amended - Fire Quality Management Plan (QMP) Page 88 of 188 Agenda Item # 13.1. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3931 Confidential: No Originated By: Anjah Howard Title: 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Plan 092-6826 (SE-26-47-20-4) from A to CR2
ACTION / RECOMMENDATION:
That Council deny Second Reading to Bylaw 1457 to redistrict a portion of Lot 1, Block 1, Plan 092- 6826 (SE-26-47-20-4) from A - Agricultural to CR2 - Large Lot Country Residential.
BACKGROUND INFORMATION:
The applicants want to divide the existing acreage into 4 parcels. One with the existing residence and three vacant residential parcels. In order to approve this type of subdivision, the land must be rezoned.
This quarter already has 4 parcels on it, each with a residence.
The property is classified as a mix of good and poor farmland. While our policies allow rezoning of poor farmland (rated less than 40%), in this case the property is marked as an area prone to flooding, which makes it unsuitable for residential development.
The ASP submitted with the redistricting states that the intent is to provide water by cistern or other means, water wells would require a water study. The sewage will be covered by holding tanks or other system, and drainage will rely on the natural flows. The proposal will add two or three additional approaches onto
Policy, Bylaws, Provincial Acts or Regulations: Municipal Development Plan Policies: 4.3.4 Lands with a lower capability of supporting agricultural activities may be used for non- agricultural uses, subject to being compatible with the surrounding land use and development.
5.1.2 To allow for residential development while minimizing the loss of high capability agricultural land.
5.2.1 To ensure future residential development occurs in continuation with compatible existing development and within low capability agricultural lands.
5.3.8 Multi-lot residential development shall be within the identified growth centres and in the existing serviced areas provided the following criteria are met: a) The proposed development is supported by an approved ASP or ARP, as deemed necessary by the County Council. If Council deems it applicable, an Outline Plan may be considered as an alternative to an ASP (unless otherwise specified in the IDP). b) The residential development should be proposed adjacent to any existing
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 89 of 188 Agenda Item # 13.1. development or approved subdivision that is or will be serviced with municipal infrastructure. c) Servicing shall be outlined clearly during the ASP, ARP, or Outline Plan process. Servicing solutions shall meet or exceed the standards of both the County and Alberta Environment.
5.3.11 Residential development shall not be permitted within the floodplain of any watercourse.
5.3.15 Notwithstanding any other policies in this Plan, subdivision and development shall not be permitted if the land is unstable, subject to erosion or flooding, does not have access, and/or is unsuited for permanent structures.
Land Use Bylaw 633.1 Notwithstanding that a use of land may be permitted or discretionary in a land use district, the Subdivision Authority may refuse to approve the subdivision of a lot and the Development Authority may refuse to issue a Development Permit, if in his opinion, the proposed building site is not safe and/or suitable for the intended structure.
633.2 A building site is deemed unsafe or unsuitable if it: b. is subject to more than a 1:100 annual risk of flooding, calculated using methods acceptable to Alberta Environment and Parks; c. has a high water table which makes the site unsuitable for foundations and sewage disposal systems; k. has an inadequate or unsafe water supply;
633.3 Nothing in this Section shall prevent the Subdivision Authority approving a lot, or prevent the Development Authority from issuing a Development Permit, if he is satisfied that there is no risk to persons or property, or that these concerns will be met by appropriate engineering measures.
634.2 The Municipal Planning Commission may approve a Development Permit for the construction of a second residence on a parcel if: a. the parcel is over 2 ha (5 acres) in size; b. the parcel is zoned General A - Agricultural, CR2 – Large Lot Country Residential or WP – Watershed Protection; c. the dwelling unit meets all other requirements of this Bylaw; and d. the Commission is satisfied that the residence will not unduly affect the use or enjoyment of surrounding properties.
Water Act and Regulations Act 23(3) If, on or after January 1, 1999, a subdivision of land of a type or class of subdivision specified in the regulations is approved under the Municipal Government Act, a person residing within that subdivision on a parcel of land that adjoins or is above a source of water described in section 21 has the right to commence and continue the diversion of water under section 21 only if
(a) a report certified by a professional engineer or professional geoscientist, as defined in the Engineering and Geoscience Professions Act, was submitted to the subdivision authority as part of the application for the subdivision under the Municipal Government Act, and the report states that the diversion of 1250 cubic metres of water per year for household purposes under section 21 for each of the households within the subdivision will not interfere with any household users, licensees
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 90 of 188 Agenda Item # 13.1. or traditional agriculture users who exist when the subdivision is approved, and
(b) the diversion of water for each of the households within the subdivision under section 21 is not inconsistent with an applicable approved water management plan.
Regulation 9(1) Subject to subsection (2), a type of subdivision of land for the purposes of section 23(3) of the Act is a subdivision that results in 6 or more parcels of land in a quarter-section or in a river lot. Financial Implications: Alternatives to the Recommendation: Alternative 1: That Council give Second Reading to Bylaw 1457 to redistrict a portion of Lot 1, Block 1, Plan 092- 6826 (SE-26-47-20-4) from A - Agricultural to CR2 - Large Lot Country Residential.
and Further
That Council postpone Third Reading to Bylaw 1457 until the applicant provides a report showing that there are suitable building sites on each proposed property without being impacted by flooding, and that the proposed development will not increase drainage impacting downstream properties. In addition, they must provide a report showing that there is an adequate supply of water for the additional 3 residential parcels on this quarter without impacting the adjacent properties or sign a caveat stating that no wells will be drilled on the property.
Alternative 2: That Council give Second Reading to Bylaw 1457 to redistrict a portion of Lot 1, Block 1, Plan 092- 6826 (SE-26-47-20-4) from A - Agricultural to CR2 - Large Lot Country Residential.
and Further
That Council give Third Reading to Bylaw 1457 to redistrict a portion of Lot 1, Block 1, Plan 092- 6826 (SE-26-47-20-4) from A - Agricultural to CR2 - Large Lot Country Residential. Pro's: Con's: Communication: Documentation: DISCUSSION:
Planning does not support the proposed redistricting of the parcel for the following reasons: 1. Historic assessment records, aerial photos and the documents submitted by the applicant indicate that large portions of the proposed parcels are subject to flooding and are in a depressional area. There is a large dugout and clear drainage path within the middle lot, as well as low ground in the northern lot. Building in areas that are prone to flooding is not supported by our planning documents, see MDP Policy 5.3.11 & 5.3.15 and LUB Policies around safety and suitability of site. 2. Administration has received feedback from two adjacent landowners who do not feel that the intensification of residential uses on this property it compatible with the community in compliance with MDP Policy 4.3.4. The landowners live directly north and south of the proposed subdivision, on the same quartersection. They also raised concerns on drainage from the new properties and impact on groundwater sources. Letters attached.
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 91 of 188 Agenda Item # 13.1. 3. The provision of an additional 3 lots on this quarter is not in keeping with the neighbouring properties. This proposal would create 7 lots on a single quarter. The only similar development is about 1.5 miles away at Finley Subdivision, adjacent to the City of Camrose. The 25 quarters within 1 mile of this property are: Unsubdivided - 11, one subdivision - 9, two subdivisions - 4, three subdivisions - 1. 4. There is a gas pipeline that bisects the building envelope of the north property. While the site allows accommodation of development around the pipeline, it isn't best practice to have a pipeline divide a residential lot. 5. This property is not within an identified growth node, nor is it adjacent to a subdivision that is or will be serviced with municipal infrastructure (water & sewer) in compliance with MDP Policy 5.3.8.
Reviewed and Approved:
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 92 of 188 Agenda Item # 13.1.
CAMROSE
C.N.R
CREEK
Road
ABANDONED
Avonroy
RAILWAY
CAMROSE
Drive
Camrose
Location Map - Bylaw 1457
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 93 of 188 Agenda Item # 13.1.
BY-LAW NO. 1457
BY-LAW NO.1457 A By-law of Camrose County in the Province of Alberta, introduced for the purpose of amending Land Use By-law No. 1373 to change the land use of part of Lot 1, Block 1, Plan 092-6826 (Pt SE 26-47-20-W4), as shown on the attached sketch, from A – Agricultural to CR2 – Large Lot Country Residential District all being located within Camrose County.
WHEREAS The Development Officer having received a properly completed application to amend the Land Use By-law accompanied by the appropriate fees.
NOW THEREFORE Pursuant to the Municipal Government Act, Section 606, the Council of the Camrose County duly assembled, hereby enacts as follows:
That By-law No. 1373 be amended as follows:
Land Use District Map of Camrose County for part of Lot 1, Block 1, Plan 092-6826 (Pt SE 26-47-20-W4) as shown on the attached sketch, is changed to CR2 – Large Lot Country Residential District.
RECEIVED FIRST READING THIS *______10th DAY OF December , A.D. 2019 *REEVE IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______*COUNTY ADMINISTRATOR
RECEIVED SECOND READING THIS *______DAY OF , AD 2019 *REEVE PROVINCE OF ALBERTA * IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______*COUNTY ADMINISTRATOR
RECEIVED THIRD AND FINAL *______READING THIS DAY OF *REEVE A.D. 2019, IN THE CITY OF CAMROSE,* IN THE PROVINCE OF ALBERTA *______*COUNTY ADMINISTRATOR
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 94 of 188 Agenda Item # 13.1.
Bylaw 1455
SE26 47-20-4
1 1
092 6826 RGE RD 201
TWP RD 474
From A to CR2
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 95 of 188 Agenda Item # 13.1.
Bylaw 1455
SE26 47-20-4
1 1
092 6826 RGE RD 201
TWP RD 474
From A to CR2
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 96 of 188 Agenda Item # 13.1.
REDISCTIGTRI N APPLICOATI N
YOUR PLACE TO -
I/We hereby make application to amend Land Use Bylaw No. 13.73 of the Camrose County. Applicant(s) Telephone Address Email ity Prov Postal Code Registered Owner(s\. Telephone Address‘ Email:
City » Prov AB Postal Code:
Location of property containing the proposed redistricting: SE 1/4 Se :3 26 Twp 47 Range 20 W4 lot 1 Block 1 Registered Plan 0925325 paroer size 43.22 acres ** Include a sketch of the proposed redistricting
Amendment Proposed: Current Zoning 1 Proposed Zoning 4 The Wennerstrom's are looking to further divide one of the existing parcelsinto 3 parcels
Right of Entry: I authorize staff of Camrose County and referral agencies to enter my land for the purpose of conducting a site inspection with respect to my 6*‘ Lr‘2» Date of Application of Applicant
Signature of Registered Owner
Return form to: Camrose County Planning Department, 3755 — 43 Avenue, Camrose, AB T4V 388 or email: [email protected].
Have u included : l2{wC{fomp|eteapplication form of?ce use e °“',%‘ ication fee geceipt:’ S'tle SketCh ate‘ W Bylaw \E/IArea Structure Plan (if required) #:
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 97 of 188 Agenda Item # 13.1. /\$ Solutions no
10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 98 of 188 Agenda Item # 13.1.
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LAND TITLE CERTIFICATE S LINC SHORT LEGAL TITLE NUMBER 0037 539 807 0926826;1;1 172 076 428 +1 LEGAL DESCRIPTION PLAN 0926826 BLOCK 1 LOT 1 CONTAINING 17.49 HECTARES( 43.22 ACRES) MORE OR LESS EXCEPTING THEREOUT: HECTARES (ACRES) MORE OR LESS A) PLAN 1721056 SUBDIVISION 3.00 7.41 EXCEPTING THEREOUT ALL MINES AND MINERALS ATS REFERENCE: 4;20;47;26;SE ESTATE: FEE SIMPLE MUNICIPALITY: CAMROSE COUNTY REFERENCE NUMBER:092 217 582 REGISTERED OWNER(S) REGISTRATION DATE(DMY) DOCUMENT TYPE VALUE CONSIDERATION 172 076 428 27/03/2017 SUBDIVISION PLAN OWNERS GARY PHILIP WENNERSTROM AND ROSALYN L WENNERSTROM BOTH OF: RR 2 CAMROSE ALBERTA T4V 2N1 AS JOINT TENANTS ( CONTINUED ) 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 105 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 106 of 188 Agenda Item # 13.1. PARAGRAP 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 107 of 188 Agenda Item # 13.1. AREA STRUCTURE PLAN 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 108 of 188 Agenda Item # 13.1. Table of Contents 1. INTRODUCTIONAND BACKGROUND PROPOSEDUSE COMPLIANCEWITHTHEMUNICIPALDEVELOPMENTPLAN ENVIRONMENTIMPACT SERVICESPLAN 5.1 Water 5.2 Sanitary Sewer 5.3 Storm Water Drainage 5.4 Power 5.5 Gas 6 IMPACTON ADJACENT USES 7 INTENDEDFORM OF OWNERSHIP 8. TOPOGRAPHY 9 SITEDEVELOPMENTPLAN 10. CONCULSION 11. ENCLOSURES 11.1 Application for Subdivison 11.2 Duplicate Certificate of Title 11.3 Title Search 11.4 Subdivision Application Fee Page | -b-P-b-I3 UU 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 109 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 110 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 111 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 112 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 113 of 188 Vi W , MMM T W W .W. mmM : mm.mm3 M 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block Pl... LANDTITLESOFFICE PLANNa. HHEEDAND D ON M AD. EGIGINAR NALRD. CAMROSE COUNTY PLAN SHOWINGSURVEYOF SUBDIVISION OF LOT 1.BLOCK 1,PLAN092 6826 WNHMI S.E. 1/4 SEC. 20, TWP. 47, RGE. 20, W. 40! M. S.E. 1/4 SEC. 20-47-20-W4M CAMROSE COUNTY- ALBERTA 8%‘ 1.1% 201! PIUTRSTRGIVK AL-9. Z LEGEMJJ NOTES‘ Lzwamurundnnasmmcnumuuunmnu ______"PO Amcouvul uln- REMAINDEROFLOT1 EL OCK 1 uv nawramna 1- namarecuna A mm-mum can namsua.-non PLAN mam an nauarsuranu ma navarurowuwr 1 was namanwns H mus: u and-nevarausesunua: M nsumsunvrm H 5. 5 nsmsns/wr m nanrsuusvr I01 SURVEYOR: PM A1 In. LOT 2 BLOCK 1 LOT A AREA=J.WII. PLAN M23155 LOT 1 Agenda Item # 13.1. MyLWL PLAN 052 6526 SUBDIVISIONAUTHORITY: FILENOI RUMD9 Albanb Geoma?cs Inc. lll??l. WHJOAVEIE 58%"?! ALE!“ IEIG wwuouta-ta-I Page 114 of 188 ROAD ALLOWANCE u...,.... GOVERNMENT ROAD ALLOWANCE .....m.»... Agenda Item # 13.1. Farmland Calculation Report Year of General Assessment: 2018 Roll:518902 Alt. Key: 20116 TWP RD 474 Camrose 4 miles 100% Legal: 0926826 1 1 SE-26-47-20-4 PT. Access: 100% Agroclimatic Zone: 13 1-NE Photo: Type: Net Location: 100% No: 1 10.00 Acres Soil: 2 Bk Dryland Arable Adjusted Rating: 91.0% %Fld NPR ICP 30 Ap Depth/Color 1 AP0-AP1 (avg) 90 50% -1.4 0.0 30 Ap Depth/Color 2 AP1 50 50% -2.7 0.0 41 Subsoil 1 HC (Sz - Z) 10 25% -7.7 0.0 41 Subsoil 8 CL 50 50% 0.0 0.0 51 Ap Texture 9 SiL-CL (avg) 50 100% 0.0 0.0 64 Flooding 2 FD2 50 100% -2.0 0.0 71 Topography 2 L-GS 50 100% 0.0 0.0 72 Stone Cover 22 S1 50 100% 0.0 -3.0 73 Miscellaneous 1 Obstacles 12 100% 0.0 -12.0 -13.9 -15.0 Group ID: 232000563 10.00 Acres x 350.0 Acres x 1.0000 x 62.1 % = 2,173 No: 2 17.00 Acres Soil: 2 Bk Dryland Arable Adjusted Rating: 91.0% %Fld NPR ICP 30 Ap Depth/Color 1 AP0-AP1 (avg) 90 50% -1.4 0.0 30 Ap Depth/Color 2 AP1 50 50% -2.7 0.0 41 Subsoil 1 HC (Sz - Z) 10 25% -7.7 0.0 41 Subsoil 2 HC (Sd - Sz) 10 25% -4.1 0.0 41 Subsoil 8 CL 50 50% 0.0 0.0 51 Ap Texture 9 SiL-CL (avg) 50 100% 0.0 0.0 64 Flooding 3 FD3 50 100% -3.0 0.0 71 Topography 1 F-D 50 100% 0.0 0.0 72 Stone Cover 21 S0-S1 (avg) 50 100% 0.0 -1.5 73 Miscellaneous 1 Obstacles 13 100% 0.0 -13.0 -19.0 -14.5 Group ID: 232000564 17.00 Acres x 350.0 Acres x 1.0000 x 57.5 % = 3,421 No: 3 5.81 Acres Soil: 80 Pasture Dryland Pasture Comments: -7.41 for 2017 sub %Fld NPR ICP 81 Native 24 24 Ac/AU 50 100% 23.0 0.0 99 Description 9 Trees 50 50% 0.0 0.0 99 Description 17 Depressional Area 50 100% 0.0 0.0 23.0 0.0 Group ID: 232000565 5.81 Acres x 350.0 Acres x 1.0000 x 23.0 % = 468 Areas Asmt Code Areas A.U.V. 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NKDHXMP JZCWNDW mU<.._w:..m EDOEU J__OW .12 aw Qu § mwmorwhwxx.ww wm ~...... z 22.56% 35...... 9759. nu=u< u.:..nE. .5: aux .3: due ._.=<._ 3E: .25.. EMOE .~.Zm=>_mmI..—mm <|ILI.I( 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 116 of 188 Agenda Item # 13.1. Building Envelopes for proposed lots. 2016 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 117 of 188 Agenda Item # 13.1. 2012 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 118 of 188 Agenda Item # 13.1. 2007 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 119 of 188 Agenda Item # 13.1. 2003 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 120 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 121 of 188 Agenda Item # 13.1. Steven and Amy Prichard RR #2 Camrose, AB T4V 2N1 January 6, 2020 Camrose County 3755 43 Avenue Camrose, AB T4V 3S8 To Whom It May Concern, We are writing you in regards to Bylaw No. 1457, the proposal to redistrict Pt. Lot 1, Block 1, Plan 092-6826 (SE-26-47-20-4) from A- Agricultural to CR2- Large Lot Country Residential. As neighboring landowners, and the owners of the largest portion of SE-26-47-20-4, we are strongly opposed to this subdivision proposal. The first concern that we have is the well water quantity. Many homes in the area have cisterns to ensure enough water supply due to unsuccessful well drilling attempts; we currently have a working well, however are concerned that if more wells are drilled next to our property, the water supply will decrease. This is especially concerning as we currently have livestock to water. Our second concern is water drainage. The property being proposed to subdivide and the surrounding land is low and wet; this spring and summer there was water sitting in the furthest north section of the proposed plot. Our concern is that if there are houses and other buildings going up, and the land is elevated to do so, the water will be pushed onto our property. Lastly, we bought land in the country to appreciate the quiet and have fewer neighbors; if this land is subdivided then there will be seven subdivisions on SE-26- 47-20-4. According to Camrose County Municipal Development Plan Bylaw 1372, residential goal 5.1.4 states: "To support the rural lifestyle while maintaining a balance between the urban and rural residential, and agricultural land uses." We view the rest of the quarter section (SE-26-47-20-4) as agricultural land, therefore in our opinion this amendment to the bylaw is not upholding this balance between agricultural land use and residential development. We appreciate your consideration of the above concerns. Sincerely, W jm?u Steven and Amy Prichard 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 122 of 188 Agenda Item # 13.1. ,9?’ ...';a‘}'Z..53‘ ‘§.I:,.’£ ‘' r- ow‘ 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 123 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 124 of 188 Agenda Item # 13.1. an Tr 1~—.2'.«k : "I~s>X‘‘ J"”"' ,,§?4€-1‘-\ ..\ up 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 125 of 188 Agenda Item # 13.1. 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 126 of 188 Agenda Item # 13.1. Mai; 10:00a.m. Public Hearing - Bylaw 1457: Redistrict Pt. Lot 1, Block 1, Pl... Page 127 of 188 Page 128 of 188 Agenda Item # 13.2. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3945 Confidential: No Originated By: Paul King Title: 10:30am - City of Camrose - Recreation Agreement ACTION / RECOMMENDATION: That Camrose County accept the presentation from the City of Camrose on their consultants report on recreation funding, as information. BACKGROUND INFORMATION: As council is aware the County and the City have been discussing an alternative Recreation Funding method to the current deficit funding model. The County made a proposal to the City in February of 2018. December 18, 2019 Administration received a request form the City to do a presentation to council on the Recreation Cost Sharing Report that the City commissioned. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: undetermined Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: 10:30am - City of Camrose - Recreation Agreement Page 129 of 188 Page 130 of 188 Agenda Item # 13.3. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3930 Confidential: No Originated By: Paul King Title: Request for Letter of Support - City of Camrose for Camrose Connector ACTION / RECOMMENDATION: That Camrose County Council provide a letter of support for the continuation of the Regional Shuttle Service, also known as the ‘Camrose Connector’. BACKGROUND INFORMATION: December 30, 2019 the following e-mail correspondence was received from the City of Camrose, City Manager: As you may recall, in 2018 the Province of Alberta funded a 2-year pilot project to provide a regional bus service between Camrose and Edmonton. The “Camrose Connector” service has been in place since September 2018 and we have seen ridership grow from an initial 300 rides per month to over 600 rides per month by the end of 2019. Provincial funding for the service is scheduled to end in August of 2020. The City of Camrose is contemplating approaching the Province to continue providing funding for this lifeline transit service. With that in mind, please consider providing a letter of support from your municipality / organization in order that we can evaluate the level of support and approach the Province as a region. If possible, please respond by January 23rd in order that we can ensure a timely conversation with the Province and potentially prevent an interruption to the service in 2020. Also note that, other than minimal administrative support, the City of Camrose has not budgeted any municipal funding for this service. Nor is it our intention to request funding from our other regional municipal, education or healthcare partners. If this program is not supported at the Provincial level, it will most likely end in August 2020. To put this in perspective, at the current pricing and ridership levels, that annual subsidy would amount to approximately $230k. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: None Alternatives to the Recommendation: That Camrose County Council respectfully deny the request for a letter of support for the Camrose Connector as requested by the City of Camrose. Pro's: Con's: Communication: Documentation: Draft Letter of Support DISCUSSION: Request for Letter of Support - City of Camrose for Camrose Connector Page 131 of 188 Agenda Item # 13.3. Reviewed and Approved: Request for Letter of Support - City of Camrose for Camrose Connector Page 132 of 188 Agenda Item # 13.3. File 135-28 January 15, 2020 Sent VIA E-mail – January 15, 2020 Re: Letter in Support of the Continuation of the Camrose Connector To Whom It May Concern: Camrose County is providing this letter of support for the continuation of the Regional Shuttle Service, also known as the ‘Camrose Connector’. We believe that this service will continue to provide a valuable lifeline transportation option to the residents of our region. The continuation of this service will enable those in our region to access special medical care and extended options for education. Furthermore, it will enhance overall quality of life by providing those without access to private transportation, a safe and independent option for travel from the City of Camrose to the City of Edmonton (with a stop in Hay Lakes). If there are any questions in relation to this letter of support, kindly contact the County at 780-672-4446 or Paul King by email at [email protected] Sincerely: Cindy Trautman, Reeve Camrose County cc. Malcolm Boyd, City Manager City of Camrose 3755 – 43 Avenue, Camrose, Alberta T4V 3S8 780-672-4446 www.county.camrose.ab.ca E-mail: [email protected] Request for Letter of Support - City of Camrose for Camrose Connector Page 133 of 188 Page 134 of 188 Agenda Item # 13.4. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3941 Confidential: No Originated By: Teresa Gratrix Title: Legacy Grant Revision - Bawlf Lions Club ACTION / RECOMMENDATION: That Council approve funding under the County Legacy Grant program in the amount of $4,946.50 to the Bawlf Lions Club for renovations to the Community Hall including: refinished flooring, LED light conversion, and a Gas Range; rescinding the previous motion #296-19 of August 27, 2019. BACKGROUND INFORMATION: At the Regular Council meeting on August 27, 2019, Council passed a motion from the Recreation Committee to award a Legacy Grant to the Bawlf Lions Club for upgrades to the Community Hall in the amount of $11,792.25. The grant was contingent on the Lions receiving CFEP grant funding. Unfortunately, the Bawlf Lions were unsuccessful in their CFEP grant application and as such they have reduced the scope of their project to only include refinishing the floor, LED lights, and a gas range (the air exchanger has been removed from the project). They have requested that Camrose County reduce the Legacy Grant for the project to $4946.50 (25% of project costs of $19,786.00) and remove the contingency of CFEP funds. The remainder of the project will be paid for as follows: • Bawlf Lions $3840 • Bawlf Recreation $4000 • Bawlf Seniors $5000 • Bawlf Legion $2000 Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Motion #296/19 is as follows: #296/19 G. GILLESPIE - That Council approve funding under the County Legacy Grant Program in the amount of $11,792.25 to the Bawlf Lions Club for renovations to the Community Hall including: refinished flooring, LED light conversion, Air Exchanger and installation, and a Gas Range; subject to confirmation that the CFEP grant application is successful. CARRIED. Legacy Grant Revision - Bawlf Lions Club Page 135 of 188 Agenda Item # 13.4. Reviewed and Approved: Legacy Grant Revision - Bawlf Lions Club Page 136 of 188 Agenda Item # 13.4. VTeServe Bawlf and District Lions Club Box 123 Bawlf, AB TOB 0J0 Dec 19, 2019 Camrose County 3755-43 Ave Camrose, Ab T4V 3S8 Attn:Teresa Gatrix, Corporate Services Manager RE:Revised County Legacy Grant Application As we discussed previously the Bawlf and District Lions Club did not receive a CFEP grant for our Community Centre Improvements project. While our submission scored high on community need and bene?ts we were turned down because the Community of Bawlf has received several -gaminggrants over the last few years and one of the goals of the program is to spread funding to as many communities as possible. Our County Legacy Grant was approved in the amount of $11,792.25. Without the CFEP grant we do not have the ?nancial resources to complete all the items we had plarmedfor this project. In consultationwith the various community stakeholderswe have reviewed the project and propose to proceed with a items the community considers a priority. We have therefore eliminatedthe air exchange portion of the project painting the hall,insta1lingLED 1ights,re?nishing the ?oor curling surface and installing a gas range. We are aware the Legacy Grant does not cover painting, so our revised grant request is for $4946 as detailed in the attached application. With the help of our supporting community groups we will provide the remaining ?mds We have not provided the various supporting documents requested as they remain the same as our previous grant submission. If required we can provide new copies. On behalf of the Bawlf Community we thank the Recreation Committee for considering our Legacy Grant application. Legacy Grant Revision - Bawlf Lions Club Page 137 of 188 Agenda Item # 13.4. Legacy Grant Revision - Bawlf Lions Club Page 138 of 188 Agenda Item # 13.4. SUMMARY OF PROJECT COST S /.iJ}H$ 615 Run]: 651 6'04 PROVISION OF DOCUMENTS Si .Iicam Re .resentative y 4 6’ M17‘ Tgnrq gIu«\w:// s&u\~o\¢V\9: Legacy Grant Revision - Bawlf Lions Club Page 139 of 188 Agenda Item # 13.4. LEGACYGRANT APPLICATION FORM ORGANIZATION INFORMATION Legal Name: /)‘;,..///¢ 0557‘/.11‘Lnms C/u/) Date: ?ea 2*) Contact Person: [3 /32. Address: /wk /3-3 Street Address Ismxx /-M‘ /M 070 City Prov Postal Code Phone: Wé0"‘J"73"?".§6§ Email /De,/49*@ (:1o.7L/ Incorporation/Act Registered Under: Sec}: 1if 5 AC7‘ Registration Number: i09~43_O_?6/ Sc; Primary Purpose of Organization: us 1 Supgp? 1‘731n J; w-’~//I:,\ 0;;J" CaIvI Description of Clientele 4l/ nL.,_A.,s of +A1 cum ;. nig.J Primary Geographic Number of Clients Served Annually Region Served: L Baw/f/9D5571/ft/7LmI/ Annual Operating Budget 7-8’ In/2'7 FACILITYINFORMATION Name of Facility: Qg._y¢h’Gm"-nm+5G411‘/LAddress: 3- H A5 Registered Holder of Land Title: ‘I 1( Ant. Facility Operator/Leaseholder: B01,/’{.jZ);§fIf L7 Li r.rY‘5 I/I PROJECT Name of Project: ?aw")-t[ GJ7V\1Y\I/In-7L’:Gm?/Ll’>n/Jvm/4-»rv~bnT5 Start Date: j_‘3,_@'7 Project Description: past gm ai-;,o/L«u(/{‘)Ioj€c,“}c/rsc»,«;,;fion (Please include how the need for this project was established, the anticipated impact of this project, and the ability of the organization to sustain the facility in the future.) Legacy Grant Revision - Bawlf Lions Club Page 140 of 188 Agenda Item # 13.4. BAWLFCOMMUNITYCENTREIMPROVEMENTS " Thei-.1-rn.-n-u-'1-I-.'—.-—-—-uliBawlf Community Centre was constructed in 2006 and now requires several maintenance projects and upgrades. The- proposed -»—work includes painting the hall, re?nishing the hardwood ?oor light fixtures to LED to reduceM.-'.='.;="energy costs and replacing M curling surface, converting the fluorescent ~51?’-— ?n-«existing kitchen ranges with a new commercial gas range. We are aware the LegacyF"-" Grant does not' Kmcover painting andu'——we have2'1 not included it in..F...|'.'iLI."""""'our project costs. We are a service club providing volunteer services and financial support for local programs, facilities and charities, as well as support for other local nonprofit organizations such as the recreation board, seniors association, the Bawlf School and Bawlf playgroup. We also make yearly donations to STARS Canada, Camp He Ho Ha, Ronald McDonald House and The Stollery Chi|dren’s Hospital. The Lions Club currently manages and maintains the Bawlf Community Centre which is a 6000 ‘ square-foot multi use facility open to the general"".__+'*"public. It has a meeting$3-'='-""'=room, community kitchen, 1.m"common hall area with the hardwood floor curling surface and a raised stage. The facility was booked for 165 events last year. The goal of this project is to enhance the =—lifespan and support-—=h'r—-I-I-I':.I-;?_?_.'-EIE—-lI'li'-'-'-the creation of public use of our facility. Without regular maintenance, community facilities can fall quickly into disrepair and are prone to abuse by users as a poorly maintained facility can communicate a lack of community pride and ;;_—.;4;;*-commitment. Keeping the Bawlf Community Center clean and well-maintained willencourage people to use the facility in a responsible manner. Our project consists of repainting the interior of the hall while fixing the wear and tear gouges in .-..l'.'.?£-the process. The hall has not been painted since it's erection"""""p.'.".'n_-‘T.-|::E"5in 2006. The hardwood floor has been repaired once before,I-'-I-.'|I--I-'but now must be sanded ‘Hdown, repainted & refinished as the existing finish has been worn down to bare wood""""H§.%=..aEin some places and is negatively affecting the quality of the curling '-?oor. The Bawlfseniors curl once I-—|u-ulr-.-nl-.'a week and also hold a number of curling tournaments throughout the year. Thejgrq?-—-jcommunity kitchen currently has rian old residential electricin stove -Iand a small gas range forh food preparation. The ovens are too small to accommodate larger roasters used by caterers. Installing 1-.a new commercial gas range with ..two largeI?=....,"".‘.:ovens will significantly improve the viability of the commercial community*-5-..kitchen. AllI contractorsJI—jI-jl_'lZ""f'dand equipment are being sourced locally?h'I'l-'—-H‘to maximize the economic?ml bene?ts i our community. n -II-H.--EIt is the intention of theE Bawlf Lions-I'I*-hclub to continue to manage the Community centre under a leaseI-I-I-I-I‘-I-ll-—with the Village of Bawlf. Like most community halls, rental income*-.-:--.--..----.-does not cover the entire operating costHIS-IE‘.of the facility. The-—-.l.-ILions Club subsidizes the 5-.cost of running the community centre by running community events such as the Mother’s Day breakfast, meat.a:!:r=::.::r.:sales,r.- Community auctions and other family oriented,_.£...... events. Various Community groups have agreed to partner on this project. The seniors club has pledged $5000 towards refinishing the hardwood floors. The Bawlf Recreation board has pledged $4000. The Bawlf Legion2*-~has pledged r%.1$2000. These'"'"" groups are all regular users of the- facility and "“recognize it's -Emaii"importance to the community. Legacy Grant Revision - Bawlf Lions Club Page 141 of 188 Agenda Item # 13.4. Legacy Grant Revision - Bawlf Lions Club Page 142 of 188 Agenda Item # 13.5. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3927 Confidential: No Originated By: Anjah Howard Title: Sale of Pt. SE 30-45-20-W4 ACTION / RECOMMENDATION: That Council authorize the sale of the 1 acre parcel known as Pt. SE 30-45-20-4 for the agricultural land value of $5,937 + GST and all legal, survey and registration costs, with the condition that the parcel be consolidated with the remainder of SE 30-45-20-4. BACKGROUND INFORMATION: Camrose County obtained Pt. SE 30-45-20-4, an approximately 1 acre parcel along Aberhart Road, through the tax recovery process. The property was included in the December 2019 tax sale with a price of $53,000. The price was determined based on residential property values. The property did not sell, but the owner of the remainder of SE-30-45-20-4, who is currently farming this parcel as part of the remainder of their farmland has expressed interest in purchasing this land and consolidating it with the remainder of SE 30, provided the County sells the land at farmland value. See attached letter. The property has an approach that the adjacent landowner already uses to access the farmland and some trees along the north property boundary. The property does not contain power, a well, or any structures. The property is 50.29m deep. Setbacks on this property are 10m from the rear property line and 40m from the front (road) property line. This leaves a developable strip of 0.29m (approximately one foot) of land that meets the setback requirements. Since there is no developable site, we would not approve this subdivision today. The MPC could, on request, relax the front and/or rear setback to create a small developable area. However, because the Aberhart Road has significant traffic volumes planning would not recommend reduction to the front property line setback and a reduction of the only the rear setback still makes this site almost impossible to develop for residential purposes. Assessment provided a residential value of $53,000 for the tax sale. They have provided an average farmland value per acre south of Camrose at $4,437, with prices ranging from $3,875 to $5,188 on the 9 relevant sales. The purchaser should also be responsible for any registration, legal, and survey fees related to the transfer. Policy, Bylaws, Provincial Acts or Regulations: Financial Implications: If sold $1,891.53 to County for back taxes, $4,045.47 into trust account Alternatives to the Recommendation: That Council leave the sale price of Pt. SE 30-45-20-4 at the residential rate of $53,000 an wait for a Sale of Pt. SE 30-45-20-W4 Page 143 of 188 Agenda Item # 13.5. suitable offer. Pro's: Con's: Communication: Documentation: Offer to Purchase Aerial images DISCUSSION: Reviewed and Approved: Sale of Pt. SE 30-45-20-W4 Page 144 of 188 Agenda Item # 13.5. 2%; 244?/5/“ Sale of Pt. SE 30-45-20-W4 Page 145 of 188 Agenda Item # 13.5. Sale of Pt. SE 30-45-20-W4 Page 146 of 188 Agenda Item # 13.5. Developable area shown in Red. Sale of Pt. SE 30-45-20-W4 Page 147 of 188 Agenda Item # 13.5. Sale of Pt. SE 30-45-20-W4 Page 148 of 188 Agenda Item # 13.5. Sale of Pt. SE 30-45-20-W4 Page 149 of 188 Page 150 of 188 Agenda Item # 13.6. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council - 14 Meeting Date: 14 Jan 2020 Jan 2020 Regular Meeting of the Council Agenda Item No: AGD - 3934 Confidential: No Originated By: Kevin MacDonald Title: Fusarium graminearum tolerances at Seed Cleaning Plant ACTION / RECOMMENDATION: That Camrose County Council amend Policy 11.29(9) to permit cleaning of seed lots that have up to 0.5% fusarium graminearium, providing the Seed Plant provides a list of best recommendations to treat seed with a reputable seed treatment applied at recommended rates and all grain lots having a maximum 0.5% fusarium graminearium test result be processed at the end of each run of the given seed type. BACKGROUND INFORMATION: Currently before any wheat or barley lots get cleaned at the Plant, it must get a fusarium graminearium (fusarium) test done by an accredited seed test lab, Policy 11.29 (9): 9.Prior to cereal grains being accepted into the facility for processing, a certified negative test result from an accredited laboratory verifying the grain is free of fusarium graminearium. During the 2019/2020 cleaning season, there are a significant amount of samples coming back with trace levels, (.05% or lower) of fusarium detected. The current policy at the seed plant is 0%. Neighbouring seed plants are cleaning seed that has 0.5% fusarium, (Strome, Bashaw, Wetaskiwin, Lougheed, Strathmore). In the 19/20 cleaning season, 32 samples have come back positive for fusarium graminearium. In past years, 5-10 samples have come back with fusarium. Of concern to our producers with the amount of fusarium and low germination, finding good viable seed is a significant issue. Research shows that samples contaminated with very low levels of fusarium graminearium once cleaned and retested show a negative result, which indicates that the fusarium graminearium is on the small seed or chaff which is removed through the cleaning process. The plant is able to do a complete sanitization following the cleaning of any contaminated seed to prevent any spread of the disease. Policy, Bylaws, Provincial Acts or Regulations: Seed Plant Posted Policy 11.29 Financial Implications: Additional cleaning of cereal lots, sale of seed treatment products Alternatives to the Recommendation: That Camrose County remain a zero tolerance policy for fusarium graminearium as per current Policy 11.29. Fusarium graminearum tolerances at Seed Cleaning Plant Page 151 of 188 Agenda Item # 13.6. Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Fusarium graminearum tolerances at Seed Cleaning Plant Page 152 of 188 Agenda Item # 13.6. 1 Section: Page: Adopted: November 12, 2014 A.S.B. #512/14 Subject: Control Code: SEED PLANT POSTED POLICY 11.29 Purpose: To define the operations within the Seed Cleaning Plan and the expectations of their customers. 1. All grain will be cleaned by appointment only. Pre-booking is to be arranged with the Seed Cleaning Plant Manager or staff. 2. All serviced grain and clean-out material must be removed from the plant within 12 hours of notifications of readiness. Grain not removed and causing plant shut down will result in a charge as outlined in the Fee for Service By-law until such time as grain clears the premises. 3. Tartary Buckwheat is prohibited in this plant. There will be a charge for resulting plant contamination clean-up, at the posted per hour plant rate. 4. Mustard Seed will not be accepted for cleaning at any time. 5. No treated grain will be accepted for cleaning into the Seed Cleaning Plant. 6. All grain accepted shall be cleaned to the highest possible seed grade standard. 7. Any grain submitted for cleaning may be refused if in the opinion of the Plant Manager it cannot be cleaned to a Canada No. 1 seed standard. 8. Prior to canola being accepted into the facility for processing and cleaned for seed, a certified negative test result from an accredited laboratory verifying the seed is free of Virulent Blackleg is required. 9. Prior to cereal grains being accepted into the facility for processing, a certified negative test result from an accredited laboratory verifying the grain has a is free of fusarium graminearium level of 0.5% or lower. 10. A two (2) percent shrink tolerance is allowed on all grain. 11. All accounts are due at completion of servicing of lot of grain. Accounts outstanding after thirty (30) days will be charged at the current monthly interest rate established by Camrose County. #69/03 – Jan/03 #159/09-Apr 14/09 Fusarium graminearum tolerances at Seed Cleaning Plant Page 153 of 188 Agenda Item # 13.6. 2 Section: Page: Adopted: November 12, 2014 A.S.B. #512/14 Subject: Control Code: SEED PLANT POSTED POLICY 11.29 12. Any account in arrears of more than 6 months may at the discretion of the Board be subject to court action and also liable for all court costs. 13. No services shall be performed for patrons whose accounts are 12 months in arrears. 14. Customers are responsible to inspect their grain for quality concerns at the time of loading. No complaints will be acknowledged after grain clears the premises. 15. The rates for services performed at the Seed Cleaning Plant will be established annually by the Agricultural Services Board, and the rates shall be posted at the Seed Cleaning Plant. 16. Seed cleaning and treating rates are subject to revision by the Agricultural Service Board at any time. 17. The Seed Cleaning Manager is authorized to adjust the rate for bagging as required (i.e. increase/decrease as per cost of bag for the use of the Camrose County Seed Cleaning Plant Bagging machine). 18. That the Seed Cleaning Plant Manager is authorized to adjust the seed treatment rates, as required, to reflect a reasonable profit margin and to remain competitive within the marketplace. 19. Any seed grain that cannot be cleaned to an acceptable standard in during initial cleaning will be reprocessed upon request of the owner at a rate established by the Agricultural Service Board. 20. Seed Cleaning will have priority over dockage or separation cleaning. #69/03 – Jan/03 #159/09-Apr 14/09 Fusarium graminearum tolerances at Seed Cleaning Plant Page 154 of 188 Agenda Item # 13.7. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3936 Confidential: No Originated By: Paul King Title: By-law 1459 Hamlet of Ferintosh Curbside Waste/Recycling Collection By-law ACTION / RECOMMENDATION: That Camrose County Council give first reading to By-law 1459; and further That Camrose County Council give second reading to By-law 1459; and further That Camrose County Council consider third reading to By-law 1459; and further That Camrose County Council give third and final reading to By-law 1459. BACKGROUND INFORMATION: The former Village of Ferintosh had established rates for waste and recycling in Village By-law 607, in order to bring the Hamlet into alignment with the other communities that receive curbside collection and recycling services the County needs to rescind By-law 607 and pass a new replacement By-law that will establishes the rates going forward. A motion will be brought forward which will establish the rates for 2020 they will then be incorporated into the Fee for Service By-law in 2021. Policy, Bylaws, Provincial Acts or Regulations: By-law 1459 Financial Implications: Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: Bylaw 1459 DISCUSSION: Reviewed and Approved: By-law 1459 Hamlet of Ferintosh Curbside Waste/Recycling Collection By-l... Page 155 of 188 Agenda Item # 13.7. BY-LAW NO. 1459 BYLAW 1459 Being a By-law of Camrose County in the Province of Alberta to provide Utility Rates for Curbside Solid Waste/Recycling Collection in the Hamlet of Ferintosh. WHEREAS Pursuant to the provisions of the Municipal Government Act, Chapter M-26, RSA 2000, as amended or repealed and replaced from time to time. WHEREAS Section 7 (f) of the Municipal Government Act allows a Council to pass By-Laws for municipal purposes respecting services provided by or on behalf of the municipality; NOW THEREFORE The Council of the Camrose County, in the Province of Alberta, duly assembled, hereby enacts as follows: 101 TITLE This By-Law may be cited as the “Hamlet of Ferintosh Curbside Waste/Recycling Collection By-Law”. 102 REGULATIONS A) OBJECTIVES To provide for curbside municipal solid waste/recycling collection within the Hamlet of Ferintosh. B) UTILITY RATES The following Utility Rate shall apply to each and every residential and commercial utility account within the Hamlet of Ferintosh that the County supplies service to: (a) Curbside municipal solid waste/recycling collection at a rate as defined in the Camrose County Fee for Service By-law. 103 SEVERABILITY If any portion of this By-Law is declared invalid by a court of competent jurisdiction, then the invalid portion must be severed and the remainder of the By-Law is deemed valid. 104 AUTHENTICATION This by-law shall come into full force and effect on the day that it is finally passed by Council by giving it third and final reading and it is signed in accordance with the Municipal Government Act. 105 This By-law rescinds By-Law 607 of the former Village of Ferintosh. RECEIVED FIRST READING THIS *______14th DAY OF JANUARY , A.D. 2020 * REEVE IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______COUNTY ADMINISTRATOR RECEIVED SECOND READING THIS *______14th DAY OF, JANUARY AD 2020 * REEVE PROVINCE OF ALBERTA * IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______* COUNTY ADMINISTRATOR RECEIVED THIRD AND FINAL *______READING THIS 14th DAY OF JANUARY * REEVE A.D. 2020, IN THE CITY OF CAMROSE, * IN THE PROVINCE OF ALBERTA *______* COUNTY ADMINISTRATOR By-law 1356 By-law 1459 Hamlet of Ferintosh Curbside Waste/Recycling Collection By-l... Page 156 of 188 Agenda Item # 13.8. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3937 Confidential: No Originated By: Paul King Title: By-law 1460 Hamlet of New Norway Curbside Waste/Recycling Collection By-law ACTION / RECOMMENDATION: That Camrose County Council give first reading to By-law 1460; and further That Camrose County Council give second reading to By-law 1460; and further That Camrose County Council consider third reading to By-law 1460; and further That Camrose County Council give third and final reading to By-law 1460. BACKGROUND INFORMATION: Currently the County does not have a By-law for the delivery of curbside waste collection in the Hamlet. This service is provided by a third party contractor that was providing the service when the Hamlet dissolved and the County just continued the contract. Section 7(f) of the MGA indicates that if a municipality is going to charge for the delivery of a municipal service those fees should be established by By-law. Policy, Bylaws, Provincial Acts or Regulations: MGA Section 7(f) 7 A council may pass bylaws for municipal purposes respecting the following matters: (f) services provided by or on behalf of the municipality By-law 1460 Financial Implications: None Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: By-law 1460 DISCUSSION: Reviewed and Approved: By-law 1460 Hamlet of New Norway Curbside Waste/Recycling Collection By-... Page 157 of 188 Agenda Item # 13.8. By-law 1460 Hamlet of New Norway Curbside Waste/Recycling Collection By-... Page 158 of 188 Agenda Item # 13.8. BY-LAW NO. 1460 BYLAW 1460 Being a By-law of Camrose County in the Province of Alberta to provide Utility Rates for Curbside Solid Waste/Recycling Collection in the Hamlet of New Norway. WHEREAS Pursuant to the provisions of the Municipal Government Act, Chapter M-26, RSA 2000, as amended or repealed and replaced from time to time. WHEREAS Section 7 (f) of the Municipal Government Act allows a Council to pass By-Laws for municipal purposes respecting services provided by or on behalf of the municipality; NOW THEREFORE The Council of the Camrose County, in the Province of Alberta, duly assembled, hereby enacts as follows: 101 TITLE This By-Law may be cited as the “Hamlet of New Norway Curbside Waste/Recycling Collection By- Law”. 102 REGULATIONS A) OBJECTIVES To provide for curbside municipal solid waste/recycling collection within the Hamlet of New Norway. B) UTILITY RATES The following Utility Rate shall apply to each and every residential and commercial utility account within the Hamlet of New Norway that the County supplies service to: (a) Curbside municipal solid waste/recycling collection at a rate as defined in the Camrose County Fee for Service By-law. 103 SEVERABILITY If any portion of this By-Law is declared invalid by a court of competent jurisdiction, then the invalid portion must be severed and the remainder of the By-Law is deemed valid. 104 AUTHENTICATION This by-law shall come into full force and effect on the day that it is finally passed by Council by giving it third and final reading and it is signed in accordance with the Municipal Government Act. RECEIVED FIRST READING THIS *______14th DAY OF JANUARY , A.D. 2020 * REEVE IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______COUNTY ADMINISTRATOR RECEIVED SECOND READING THIS *______14th DAY OF, JANUARY AD 2020 * REEVE PROVINCE OF ALBERTA * IN THE CITY OF CAMROSE, IN THE * PROVINCE OF ALBERTA *______* COUNTY ADMINISTRATOR RECEIVED THIRD AND FINAL *______READING THIS 14th DAY OF JANUARY * REEVE A.D. 2020, IN THE CITY OF CAMROSE, * IN THE PROVINCE OF ALBERTA *______* COUNTY ADMINISTRATOR By-law 1356 By-law 1460 Hamlet of New Norway Curbside Waste/Recycling Collection By-... Page 159 of 188 Page 160 of 188 Agenda Item # 13.9. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3933 Confidential: No Originated By: Paul King Title: Waste And Recycling Collection Rates - Hamlet of Ferintosh ACTION / RECOMMENDATION: That Camrose County Council establish the curbside household waste collection rate at Fifteen Dollars ($15.00) per month and the curbside recycling collection rate at Five Dollars and Seventy- Five Cents ($5.75) per month for the Hamlet of Ferintosh for 2020. BACKGROUND INFORMATION: Currently our fee for service By-law does not address curbside waste collection, will be added for 2021 rates for the Hamlets of Ferintosh and New Norway which are both currently being serviced under third party provider contracts. Recycling increase results as a result of a new contract which has a specified rate of $5.75 per month per house. The increase in waste collection brings the Hamlet of Ferintosh in line with cost for all County curbside collection communities. Policy, Bylaws, Provincial Acts or Regulations: By-law 1459 Financial Implications: This represents a $2.75 increase in the waste collection fee and a $0.75 increase in the recycling collection fee. Alternatives to the Recommendation: Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Waste And Recycling Collection Rates - Hamlet of Ferintosh Page 161 of 188 Page 162 of 188 Agenda Item # 13.10. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3768 Confidential: Originated By: Teresa Gratrix Title: Health Care Spending Account - Health and Wellness Benefit Policy 7.28 ACTION / RECOMMENDATION: That Council cancel the Camrose County Health Spending Benefit Policy 7.28 effective December 31, 2019 and implement the Health Care Spending Account through Sunlife Financial effective January 1, 2020. BACKGROUND INFORMATION: The current Health and Wellness Policy allows employees to describe what they will achieve physically, mentally, or emotionally if they purchase a certain item and can make it difficult when making a decision whether to approve or deny the claim. Some of the items that are currently being purchased would not be allowed under the Federal Income Tax Act, and should be treated as a taxable benefit. The costs to the County for the current benefit are: • 2019: $55,257.94 • 2018: $53,712.55 • 2017: $58,352.69 The County budgeted $66,260 in 2019 for this benefit. By implementing a Health Care Spending Account there would be no guessing as to what would be covered. The items would be listed in the employee’s benefits booklet. County Administration would not have to review the claims; making the process confidential. The claims would be paid directly to the employee's bank account through our benefit provider. • Employee’s dependents would also be eligible for this benefit (currently only the employee is eligible) • Annual credits are not pro-rated, it doesn’t matter when an employee is hired they will get the full benefit for that calendar year. • The amount must be divisible by 25, as such would need to be raised from $918 to $925, or lowered to $900. • This benefit can be carried forward for one year, if it hasn’t been used in the calendar year. • Medical items would be paid from the tax free Health Spending Account and other items would be paid from the taxable Personal Spending Account. • The amounts can be allocated to either the HSA or the PSA – the employee can pick which one they want their credit to go to before the start of the year and payroll will notify Sun life. So for example, you can have 100% to the Personal Spen ding Account or 100% to the Health Spending Account, or a split of the amounts • The cost to the employer would be the claim plus 9.5% Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 163 of 188 Agenda Item # 13.10. • Part-time employees have been historically included in the program at a pro-rated amount, but as these employees don't receive benefits, they would not be eligible for the new program. Currently Camrose County has 5 part-time employees (of these, only 3 have used the benefit). There has been mostly positive feedback from the staff. The program would be retroactive to January 1, 2020, and claims can be processed once the set up is complete. Policy, Bylaws, Provincial Acts or Regulations: Canada Revenue Agency RC4065(E) Rev.18 Financial Implications: Minimal $378.00 to bring contribution to $925.00 Alternatives to the Recommendation: Pro's: Compliance with Canada Revenue Agency rules regarding taxation of benefits Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 164 of 188 Agenda Item # 13.10. Health Spending Account Working for you When it comes to meeting your needs and those of your family, your Health Spending Account could prove one of the most valuable features of your group benefits plan. How does it work? What can HSAs cover? A Health Spending Account, or HSA, is a great Any expense that qualifies as a medical expense under the federal Income addition to your group plan. It can cover Tax Act qualifies for payment under your HSA. You’ll find a list of the expenses that aren’t covered by your group types of expenses eligible under an HSA in your benefits booklet or on our health or dental benefits. Your employer Plan Member Services website. allocates credits into your HSA, and you In addition to health or dental care expenses your benefits plan doesn’t can then use your credits to pay for a wide cover, you can use your HSA to pay deductibles, the percentage of variety of health and dental care expenses. your expenses you normally pay and any amounts over your benefit If you don’t use your credits or if you leave plan’s maximums. your employer, you’ll lose them. Are my dependents covered too? Use HSA credits to pay for expenses for your dependents, even if they aren’t covered under your health and dental benefits plan. In addition to your spouse and children, you can claim expenses for family members, as long as they qualify as dependents under the federal Income Tax Act. Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 165 of 188 Agenda Item # 13.10. Making the most of your credits A reminder about drug cards and You need to use your HSA credits within a certain time period or you’ll electronic dental claims lose them. If you use a drug card or if your dentist Your plan allows a specified number of days after the end of your benefit submits your claims electronically, the year to claim expenses incurred during that benefit year. After this time, balance of your claim isn’t automatically you can no longer submit claims for the previous year’s expenses. processed through your HSA. You’ll need to submit a separate claim to your HSA for the Any credits remaining in your account at the end of a benefit year are unpaid amount. automatically carried forward to the following benefit year. You have until the end of the second benefit year to use any credits carried forward, or they’ll be lost. What if I’m covered under more than one plan? To find out your plan’s benefit year, and the amount of time you have to submit claims after the end of the benefit year (e.g. 60 or 90 days), check If you’re covered under more than one your benefits booklet. plan, such as your spouse’s plan, it’s to your advantage to send the balance of your claim Making a claim to the other plan before claiming any amount from your HSA. Simply attach the claim There are two ways to submit HSA claims: online or by mail. statement from the other insurer, if you’re Online coordinating with the other plan. If you prefer Sign in to our Plan Member Services website. Click ‘Submit a Claim’ and the to pay for the expense from your HSA first, easy-to-follow directions will help guide you through the process. From simply indicate this in the HSA section of your the site, you can link to a list of the types of expenses eligible under your claim form. HSA. The system will process your claim and let you know if the expense is If Sun Life Financial administers both covered and, if so, the amount and details of your claim payment. your plan and your spouse’s plan, we can Not all types of HSA expenses can be submitted online. You’ll be asked to automatically coordinate regular health claims select your expense from a drop-down list. If you don’t see your expense for you. Just indicate your preference on the on the list, you’ll need to submit a paper claim. Also, HSA claims over claim form. $1,000 can’t be submitted online. Remember to visit our Plan Member Services If you submit an HSA claim online, please keep your original receipts for website at mysunlife.ca to: twelve months. We conduct random checks to ensure all e-claims are valid • Check your HSA balance and accurate. • Check the status of your claim By mail • Find a list of types of expenses eligible You can also submit Health Spending Account (HSA) claims by mail. Simply under an HSA complete a combined Extended Health Care/HSA or Dental/HSA claim form. Complete the HSA section and we’ll process the claim as you’ve • Request to have your claim payments directed, using your HSA to process all or part of your claim. deposited directly into your bank account You’ll find personalized claim forms on our Plan Member Services website. Your benefits administrator should also have a supply. QUESTIONS? Remember to include original receipts when you submit your claim. If you any have questions about your Health Spending Account, please call us toll-free at 1-800-361-6212 to speak to a Sun Life Financial customer care representative. Life’s brighter under the sun Group Benefits are offered by Sun Life Assurance Company of Canada, a member of the Sun Life Financial group of companies. GRP1612-E 08-12 vg-rn Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 166 of 188 Agenda Item # 13.10. Section: Page: 1 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 Health and Wellness Benefit Purpose The Camrose County Health and Wellness Benefit encourages and promotes Health and Wellness among Camrose County employees and creates a balance for our employees between their own well-being and the quality of work life they experience. This employment-related program supports the Camrose County’s Core Organization and Workplace Values: 1. Customer Service 2. Continuous Improvement/Learning 3. Open Communication 4. Quality of Work Life 5. Participation Benefits of the Program The Camrose County Health and Wellness Benefit has defined health as being physical, mental and/or emotional. An employee can choose an activity that frees them up, both mentally and physically, from their day-to-day work environment. Must be a direct benefit to the employee Overall improvement of health and wellness Positive physical, emotional, spiritual and cultural benefits into the workplace by reducing barriers among co-workers through participation Feeling of personal satisfaction – increases self responsibility and confidence Improves morale Increases motivation Improves Quality of Work Life Benefits to Camrose County Gains in productivity Decreases in absenteeism and turnover Lower medical costs and decreases in injuries Reduction in long term disability claims Reduced cardiovascular mortality Happier, more positive employees Improvements in corporate image and recruitment Improvement in staff retention Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 167 of 188 Agenda Item # 13.10. Section: Page: 2 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 Eligibility Full time staff - 35 hours a week or more Permanent part-time staff - on a pro-rated basis New employees will be eligible after probation period on a pro-rated basis County Councillors Non Eligibility Part Time Seasonal Employees Criteria Two (2) written requests (Schedule A & B) must be submitted by the employee to the County Administrator or designate prior to accessing this benefit. January – June = $500.00 (schedule A) July –December = $418.00 (schedule B) Eligible employee/councillor will be required to complete Schedules “A” & “B”: Schedule A - Stage 1 - January – June for a total Health and Wellness Benefit of $500.00 – must be submitted to the County Administrator or designate on or before June 30. Schedule B - Stage 2 - July – December for a total Health and Wellness Benefit of $418.00 - must be submitted to the County Administrator or designate on or before December 31. The request must address the physical, mental, and emotional wellness of the employee, and speak to how this benefit will assist the employee with their physical, mental and/or emotional health. Upon approval from the County Administrator or designate, the employee will provide receipts for reimbursement up to the maximum allotment per request. Please Note: As per the above criteria, the written request must be completed, received and approved by the County Administrator, prior to the purchase of an Employee Health and Wellness Benefit. Receipts will not be accepted with the written request. Once approval is received it is the responsibility of the employee to submit their receipts to the payroll department for payment. Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 168 of 188 Agenda Item # 13.10. Section: Page: 3 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 Use of the Camrose County Health and Wellness Benefit is not mandatory. However, if the employee chooses not to use their benefit or utilize only a portion of the benefit it will not be carried forward to the next year. Submissions are valid for only the current calendar year. (Budget year). As per Revenue Canada Rules and Regulations, the Health and Wellness Benefit will be considered to be a Taxable Benefit. If the employee leaves the employment of Camrose County before the end of the year in which their claim is made, the amount paid to the employee will be prorated and the employee will be required to repay the County or have the amount owning deducted from their final pay If the employee returns an item that has been purchased through the Camrose County Health and Wellness Benefit, the funds retrieved must be returned to Camrose County and the employee Health and Wellness Benefit Account will be credited accordingly If, in the event, approval is not given by the County Administrator or designate as per Schedule A or Schedule B, a written grievance may be submitted through the County Administrator to the Labour Relations Committee of Council within 5 working days. Examples of items that may be approved. Personal Development Books, Videos, Courses, Seminars Health & Fitness Facility Membership or Equipment (treadmills, stationary bikes, yoga mats and balls, weights, pedal bikes, inline skates, and associated classes such as belly dancing, martial arts, dance, and yoga) Computers (includes software) Cameras, Ipods, MP3 Players, CD players Smoking Programs – not covered under medical (stress management) Relaxation Tapes Organized sports and recreation memberships – (hockey, golf, curling, softball, baseball, volleyball, soccer) Fishing / Hunting Licenses Medical Procedures (MRI, massage therapy, laser therapy) Personal Trainers Health or nutrition education programs (diet programs) Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 169 of 188 Agenda Item # 13.10. Section: Page: 4 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 Examples of items that may not be approved. Satellite Dish / Cable TV Motorcycle Helmet – required by law Firearms Vehicle Parts or Maintenance Prescription Drugs Interest Charges Purchases for anyone other than yourself Newspapers, general interest magazines Extra Warranty on approved hardware/equipment SCHEDULE A Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 170 of 188 Agenda Item # 13.10. Section: Page: 5 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 HEALTH & WELLNESS - WRITTEN REQUEST – JANUARY TO JUNE Employee name: ______ Employee status: Full-time Permanent Part-time Council Please circle one This application for the Employee Health & Wellness Benefit will address the needs of the employee Physical Mental Emotional Please circle one I believe that by participating in the following program or by purchasing the following: ______Please describe program or purchase That this will assist me in achieving the following: Please describe your goals and how you see this addressing your physical, mental or emotional needs. ______ ______Employee signature Date Approved Denied ______County Administrator Date Cc - HR Employee File SCHEDULE B HEALTH & WELLNESS - WRITTEN REQUEST – JULY – DECEMBER Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 171 of 188 Agenda Item # 13.10. Section: Page: 6 Adopted: November 12, 2014 STAFF #512/14 Subject: Control Code: HEALTH AND WELLNESS BENEFIT 7.28 Employee name: ______ Employee status: Full-time Permanent Part-time Council Please circle one This application for the Employee Health & Wellness Benefit will address the needs of the employee Physical Mental Emotional Please circle one I believe that by participating in the following program or by purchasing the following: ______Please describe program or purchase That this will assist me in achieving the following: Please describe your goals and how you see this addressing your physical, mental or emotional needs. ______ ______Employee signature Date Approved Denied ______County Administrator Date Cc - HR employee file Commenced in 2009 (Camrose County Health and Wellness Initiative) #317/14 – June 24/14 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 172 of 188 Agenda Item # 13.10. Health Spending Account - List of eligible expenses You can use your Health Spending Account to cover expenses that are eligible medical expenses under the Income Tax Act (Canada) and that are not paid (or not paid in full) by any other private or government plan. These include eligible expenses incurred outside your province of residence. Eligible expenses include the items listed below. To be sure your expense meets the conditions necessary to qualify under the Income Tax Act, you should visit the Canada Revenue Agency website for more details. Go to www.cra-arc.gc.ca and enter Medical Expense Tax Credits in the search window. Go to the most current version of publication #IT519 (Medical Expense and Disability Tax Credits and Attendant Care Expense Deduction). A Health Spending Account can cover the portion of expenses not covered by a health or dental benefits plan. This includes your deductible, coinsurance (portion not covered if your plan covers less than 100%), or amounts that are over your plan maximums. You can also claim expenses not covered under your spouse’s plan. Drugs Drugs, medications or other preparations Oxygen, including the cost of buying or substances prescribed by a licensed medical or renting oxygen equipment. practitioner or dentist and dispensed by Needles and syringes prescribed by a pharmacist a medical practitioner Insulin, test tape or test tablets Vision care (must be prescribed by a medical practitioner) Eyeglasses Contact lenses Laser eye surgery Medical practitioners (must be licensed to practice in the province where the service is provided) Acupuncturists Naturopaths Podiatrists Chiropodists Nurses Psychoanalysts Chiropractors Occupational therapists Psychologists Christian Science Optometrists Speech therapists practitioners Osteopaths Therapeutists Dental hygienists Pharmacists Dentists Physicians Dieticians Physiotheraptists Dental services Preventive services Diagnostic services Restorative services (eg. dental check-ups, (eg. x-rays) (eg. fillings) cleanings) Orthodontic treatment Group Benefits products are offered by Sun Life Assurance Company1 of Canada, a member of the Sun Life Financial group of companies. Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 173 of 188 Agenda Item # 13.10. Attendant care Remuneration of a full-time attendant, or Remuneration of a full-time attendant if the full-time care in a nursing home, of a patient lives independently (e.g. in his or her patient who has a severe/prolonged mental home) and is dependent on others due to physical or physical impairment. Condition must be or mental infirmity. Condition must be certified certified by a medical practitioner. by a medical practitioner. Hospitals and other facilities Payments to a public or licensed private Payments to a special school, institution or other hospital place for care and training of a mentally or Payments to a nursing home for the physically impaired person. An appropriately full-time care of a patient who is dependent qualified person must certify the person requires on others due to mental infirmity. the equipment, facilities or personnel specially provided by that facility. Devices, supplies and equipment Artificial eyes Laryngeal speaking aids Rocking bed for Artificial kidney machines Limb braces poliomyelitis victims Artificial limbs Oxygen tent or equipment Spinal braces Crutches Products required for Truss for a hernia Hearing aid devices incontinence caused by Wheelchairs Ileostomy or colostomy illness, injury or affliction, pads such as diapers, disposable Iron lung, including a briefs, catheters, catheter portable chest respirator trays and tubing Group Benefits products are offered by Sun Life Assurance Company2 of Canada, a member of the Sun Life Financial group of companies. Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 174 of 188 Agenda Item # 13.10. These items must be prescribed in writing by a medical practitioner: Air conditioner required to Device to decode special Electronic environmental control cope with a severe chronic television signals to permit system for the use of a person ailment, disease or the vocal portion of the with a severe and prolonged disorder, up to $1,000 or signal to be visually mobility restriction 50% of the cost of the air displayed Electronic speech synthesizer conditioner, whichever is Device designed to be that enables less attached to infants a mute person to communicate Device or equipment for diagnosed as being prone using use by a person suffering to sudden infant death a portable keyboard from a severe chronic syndrome, to sound an External breast prosthesis respiratory ailment or a alarm if the infant stops required after mastectomy severe chronic immune breathing Heart pace maker or monitor system disregulation, such Elastic support hose or Hospital bed, including as an air or water purifier extremity pump to relieve attachments Device to enable a person swelling caused by chronic Inductive coupling osteogenesis with a mobility lymphedema stimulator for treating non-union impairment to operate Optical scanner or similar of fractures or aiding in bone a vehicle device to enable a blind fusion Infusion pump, including person to read print Synthetic speech system, Braille disposable peripherals, Orthopaedic shoe or boot, printer and large print-on-screen used in diabetes treatment or an insert for a shoe or device, to allow a blind person to or a device designed to boot, made to order operate a computer measure blood sugar Power-operated lifts to Teletypewriter or similar device, Mechanical device or allow people with including a telephone ringing equipment to assist a disabilities access to indicator, that enables a deaf person to enter or leave a different levels of a or mute person to make and bathtub or shower, or to building or assist them to receive telephone calls get on or off a toilet gain access to a vehicle, or Walkers to place wheelchairs in or Wig made to order on a vehicle Group Benefits products are offered by Sun Life Assurance Company3 of Canada, a member of the Sun Life Financial group of companies. Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 175 of 188 Agenda Item # 13.10. Diagnostic procedures Diagnostic, laboratory and radiological procedures or services used for maintaining health, preventing disease or assisting in diagnosis or treatment, when prescribed by a medical practitioner Rehabilitative therapy Reasonable expenses relating to rehabilitative therapy, including training in lip reading and sign language, incurred to adjust for the patient's hearing or speech loss Transportation and travel expenses Transportation of a patient Transportation costs to Reasonable expenses for meals by ambulance to or from a transfer a patient and one and accommodation for the public or licensed private additional person (if patient and, if required, the hospital necessary) to receive accompanying individual, if medical services, if conditions for transportation conditions for expenses are satisfied and the transportation expenses are distance travelled is at least satisfied and the distance 80km travelled is at least 40km Other Costs of acquisition, care and maintenance Reasonable expenses to locate a bone marrow (including food and veterinary care) of an or organ transplant donor, and reasonable animal, specially-trained to assist a patient travelling, board and lodging expenses of the who is blind or profoundly deaf or has a donor and the patient in respect of the severe and prolonged impairment that transplant markedly restricts the use of arms or legs. Modifications to the principal home of the person who lacks normal physical development or who has severe and prolonged mobility impairment, to enable the person to gain access to a dwelling or to be functional within it This list is subject to any changes that are made to the list of items qualifying as medical expenses under the Income Tax Act (Canada). For more information on eligible expenses, go to www.cra-arc.gc.ca and enter Medical Expense Tax Credits in the search window. Go to the most current version of publication #IT519 (Medical Expense and Disability Tax Credits and Attendant Care Expense Deduction). Group Benefits products are offered by Sun Life Assurance Company4 of Canada, a member of the Sun Life Financial group of companies. Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 176 of 188 Agenda Item # 13.10. Marketing, Communications & Events Plan | Insurance & Risk Services Personal Spending Account Taxable Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 177 of 188 Agenda Item # 13.10. Benefit Offering | Personal Spending Account Personal Spending Account A Personal Spending Account (PSA) offers more opportunities for health and wellness outside of your regular benefits plan. This can contribute to a healthier, happier, and more productive workplace. A PSA is a natural extension of the health and disability solutions you’re already offering employees through your core benefits plan. Our PSA covers a wide range of eligible expenses supporting the mental, physical, and financial well-being of working Canadians. How it works A defined credit amount is added to each employee’s account annually. Any unused credits will carry forward into the next benefit year and forfeit after one year. A PSA is a taxable benefit and you are responsible for the payroll-related taxes and deductions as well as related tax reporting to employees. AMSC provides you with a report following the end of the year listing the claim paid amounts for each plan member to support this process. Claims from the attached list of the approved expenses can be submitted utilizing SunLife’s digital platform, which allows for an easy claim submitting through the Sunlife app or website. 2 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 178 of 188 Agenda Item # 13.10. Benefit Offering | Personal Spending Account Eligible Expenses With Sun Life’s enhanced Personal Spending Account (PSA), employees will benefit from a broad range of expenses in one inclusive list. This is a list of the eligible expenses available for the PSA Fitness services Health products and services ✓ fitness club or gym memberships ✓ weight management programs (excluding ✓ registration fees for fitness-related programs, food) lessons or courses (such as aerobics, yoga, ✓ nutrition programs and counselling dance and martial arts) ✓ cholesterol and hypertension screening ✓ sports team memberships and registration ✓ smoking cessation programs and products fees ✓ services provided by iridologists, herbalists, ✓ annual memberships or daily passes to athletic Chinese medical practitioners and facilities (such as access to golf courses, acupressurists racquet clubs and ski hills) ✓ other alternative wellness services (such as ✓ personal trainers, fitness consultants, lifestyle Reiki, Rolfing and light therapy) consultants and exercise physiologists ✓ stress management programs ✓ registration fees for fitness-related events ✓ first aid and CPR (cardiopulmonary (such as walks, runs and races) resuscitation) training ✓ recreational activity fees (such as boating fees, ✓ health, fitness or lifestyle assessments camping fees and trail passes) ✓ vitamins and supplements, including herbal ✓ fees for athletic facilities and equipment rental products costs ✓ sleeping aids (such as orthopaedic mattresses ✓ fitness-related apps, software and programs and pillows, darkening blinds, white noise ✓ hunting and fishing licenses machines and ear plugs) ✓ Medical alert products and services Fitness equipment ✓ personal care items (such as heating pads, ✓ purchase or rental of exercise equipment (such thermometers, sunscreen, teeth whitening kits as treadmills, exercise bikes, universal gyms and denture products) and weights) ✓ life coach services or fees for spiritual or ✓ specialized sports equipment (such as skates, wellness retreats (excludes the cost of travel bikes, nonmotorized boats, rackets and clubs) and accommodations) jogging or cycling strollers ✓ cosmetic procedures (such as Botox, ✓ fishing gear and supplies, camping gear, tents dermabrasion and tattoo removal) and sleeping bags ✓ health-related apps, software and programs ✓ specialized athletic footwear (such as running ✓ day-spa services (such as baths, saunas and shoes, golf shoes and swim fins) aesthetic treatments) ✓ fitness related apparel (such as running jackets, cycling shorts and swim caps) Professional services ✓ athletic safety equipment (such as helmets, ✓ estate planning, financial investment eye protection and mouth guards) counselling and tax return preparation ✓ fitness tracking tools (including watches) and ✓ legal expenses (such as wills, divorces, and heart-rate monitors house purchases or sales) ✓ fitness consoles and accessories, DVDs and downloadable work-out videos 3 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 179 of 188 Agenda Item # 13.10. Benefit Offering | Personal Spending Account Education and personal development Work-life balance ✓ tuition fees for university, college or ✓ childcare expenses continuing education (including books and ✓ elder-care expenses supplies) ✓ pet-care services (such as kenneling, ✓ fees for language training and tutoring obedience training, dog walking and ✓ fees or dues for professional memberships or veterinarian fees) associated with maintaining a professional ✓ domestic services (such as house cleaning, designation snow removal, landscaping and moving ✓ hobby or general interest classes and supplies services) (including cameras) ✓ intelligent personal assistant (IPA) devices ✓ personal computers, accessories and software ✓ online courses offered through a recognized Safety initiatives educational institution requiring registration ✓ baby safety equipment ✓ internet services (statements used as receipts ✓ first aid products (such as bandages, must include the payment amounts and date) Automated External Defibrillators (AED) and ✓ cultural activity passes or tickets (for things disinfectant) like museums, zoos, music concerts, plays, ✓ smoke alarms, carbon monoxide (CO) operas and symphonies) detectors, fire extinguishers and fire escape ✓ lessons, courses, seminars and conferences ladders (including books, instruments, supplies and ✓ Personal protective gear (such as safety boots, accessories) eye protection and safety gloves) ✓ reading materials and book club memberships ✓ life jackets, bear spray, rescue equipment and (including e-readers and books) avalanche kits ✓ finance related apps, software and programs ✓ home security systems and associated fees ✓ smartphones and tablets Professional services Green living ✓ estate planning, financial investment ✓ public transit passes counselling and tax return preparation ✓ solar energy and wind energy products ✓ legal expenses (such as wills, divorces, and ✓ energy home audits, cost to upgrade windows, house purchases or sales) programmable thermostats and weather stripping Insurance premiums ✓ lead pipe and asbestos removal from home ✓ Life and Critical Illness insurance premiums, as ✓ composters, rain barrels, recycling bins and well as recycling fees for atypical items (such as ✓ Long Term Care facility premiums electronics) ✓ pet insurance premiums ✓ appliances certified as energy efficient and other energy efficient products for home Financial heating, cooling and lighting (such as tankless ✓ Registered Retirement Savings Plan (RRSP) water heaters and compact fluorescent light contributions bulbs) ✓ Registered Education Savings Plan (RESP) ✓ car or bike sharing memberships and usage contributions fees (excluding fuel costs and repair fees) Tax-Free Savings Account (TFSA) contributions 4 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 180 of 188 Agenda Item # 13.10. Marketing, Communications & Events Plan | Insurance & Risk Services Health Spending Account Non-Taxable Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 181 of 188 Agenda Item # 13.10. Benefit Offering | Health Spending Account Health Spending Account A Health Spending Account (HSA) is a great addition to your group plan. It can cover expenses that aren’t covered by group health or dental benefits. HSA credits are allocated annually and can be used to pay for a wide variety of health and dental care expenses as deemed eligible by the CRA. You can establish a set amount for each class of employee of $250 or $500 which is allocated annually. The employee would be reimbursed by Sun Life for their expenses up to the annual amount. Please note that the amount from one year can be carried over to the next. If they do not use it the second year it is no longer available to them. An HCSA can provide several key advantages to a benefits plan including: ✓ you can offer new types of health-related benefits to employees without being locked into providing benefits that may become expensive in the future; ✓ employees are provided with the opportunity to claim for expenses which would otherwise not have been reimbursable under the benefits plan; ✓ coverage for predictable expenses, such as vision care, may be eliminated from benefits options to reduce the potential for adverse selection and coverage provided through the HSA instead. 2 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 182 of 188 Agenda Item # 13.10. Benefit Offering | Health Spending Account Eligible Expenses You can use your Health Spending Account (HSA) to cover medical, hospital and dental expenses that are eligible under the Income Tax Act (Canada) and are not paid, or not paid in full, under your group plan, your spouse’s plan or any government-sponsored plan Eligible expenses include but are not limited to the items listed below: ✓ portion of expenses not covered by a health ✓ reasonable expenses related to rehabilitative or dental benefits plan such as deductibles, therapy including training in lip reading and coinsurances or amounts over plan maximums. sign language, incurred to adjust for a ✓ premiums for health or dental benefits. patient’s hearing or speech loss. ✓ drugs or other preparations when prescribed ✓ transportation costs to transfer a patient and by a qualified medical practitioner or dentist. one additional person (if necessary) to receive ✓ services performed by a qualified medical or medical services, if conditions for dental practitioner. transportation expenses are satisfied and the ✓ payments to a hospital or another facility such distance travelled is at least 40 kilometres. as nursing home, special school, institution or ✓ reasonable expenses for meals and other place for care and training of a mentally accommodation for a patient and, if required, or physically impaired individual. the accompanying individual, if conditions for ✓ remuneration for a full-time attendant, or for transportation expenses are satisfied and the the cost of full-time care in a nursing home of distance travelled is at least 80 kilometres. a mentally or physically impaired individual. ✓ modifications to the principal home of a Condition must be certified by a qualified person who has a physical impairment or who medical practitioner. has severe and prolonged mobility ✓ emergency services or referred services impairment, to enable the person to gain outside of the person’s province of residence. access to a dwelling or to be functional within ✓ eyeglasses, contact lenses or laser eye surgery it. when prescribed by a qualified medical ✓ reasonable expenses to locate a bone marrow practitioner. or organ transplant donor, and reasonable ✓ medical devices, supplies or equipment when travelling, board and lodging expenses of the prescribed by a qualified medical practitioner. donor and the patient in respect of the ✓ diagnostic screening, laboratory or transplant radiological procedures when prescribed by a qualified medical practitioner. 3 Health Care Spending Account - Health and Wellness Benefit Policy 7.28 Page 183 of 188 Page 184 of 188 Agenda Item # 13.11. CAMROSE COUNTY AGENDA ITEMS Meeting: Regular Meeting of the Council Meeting Date: 14 Jan 2020 Agenda Item No: AGD - 3943 Confidential: No Originated By: Paul King Title: Local Improvement Plan for the installation of a storm sewer along Gregory Street in New Norway ACTION / RECOMMENDATION: That Camrose County Council accept the petition subject to Section 392 of the MGA as sufficient as declared by the Chief Administrative Officer and the local improvement plan for the installation of a storm sewer along Gregory Street between 2nd and 3rd Avenue in New Norway will not proceed. BACKGROUND INFORMATION: During the October 8, 2019 Council meeting the following motion was approved: J. LYLE - That Camrose County Council as per Section 394 of the Municipal Government Act, direct administration to prepare a Local Improvement Plan for the installation of a storm sewer along Gregory Street between 2nd and 3rd avenue in the Hamlet of New Norway on the basis of 90% funded by the petitioners and 10% funded by the municipality and further when the local improvement plan has been prepared, that Camrose County send notice to the persons who will be liable to pay the local improvement tax. Administration prepared the Local Improvement Plan and a notice was sent to the persons who will be liable to pay the local improvement tax. As per Section396(3) Subject to subsection (3.1), if a petition objecting to the local improvement is filed with the chief administrative officer within 30 days from the notices’ being sent under subsection (1) and the chief administrative officer declares the petition to be sufficient, the council must not proceed with the local improvement. After reviewing the petition submitted January 7, 2020 the Chief Administrative Officer has found that it meets the criteria as outlined in the MGA Section 392(2): A petition is not a sufficient petition unless (a) it is signed by 2/3 of the owners who would be liable to pay the local improvement tax, and (b) the owners who sign the petition represent at least 1/2 of the value of the assessments prepared under Part 9 for the parcels of land in respect of which the tax will be imposed. Therefore as per the CAO has declared the petition sufficient, therefore council must not proceed with the local improvement. Policy, Bylaws, Provincial Acts or Regulations: MGA Sections 392, 396 Financial Implications: None Alternatives to the Recommendation: Local Improvement Plan for the installation of a storm sewer along Grego... Page 185 of 188 Agenda Item # 13.11. Pro's: Con's: Communication: Documentation: DISCUSSION: Reviewed and Approved: Local Improvement Plan for the installation of a storm sewer along Grego... Page 186 of 188 Agenda Item # 14.1. Reeve’s Report for December 7th, 2019 – Jan 10, 2020 December 9th - West Dried Lake Landfill meeting and the new scale house opening. December 10th – Municipal Planning Commission mtg. - Regular Council Meeting - Met with Councilors to begin the annual CAO evaluation - Sign cheques. December 11th – Camrose County Agriculture Communication Committee meeting. December 13th – attended Camrose County Tax Sale December 14th – attended New Norway Hall Community Christmas Supper. December 17th – attended Camrose Regional Exhibition meeting. December 20th – attended Council/Staff Breakfast and Long Service Awards December 23rd – signed cheques January 2nd-5th – prepared presentation for the Rotary with the assistance of Paul King and Teresa Gratrix January 3rd – attended Marilyn Nordin’s retirement event. January 6th – Gave a presentation to the Rotary Club of Camrose “Leadership in Agriculture” January 8th – attended Camrose County/City of Camrose IDP Open House with councilors Lyseng, Gillespie, Gregorwich, Lyle, and Miller from 5-7pm. - 9pm attended Camrose Regional Exhibition Annual General Meeting. January 9th – attended a meeting with Paul King, Anjah Howard, Mike Kuzio and ratepayers regarding enforcement issues. - Attended Strategic Planning meeting with the Food Artisans of Camrose County along with councilor Lyseng. Answered email request for information regarding Community Needs Assessment. Highlights of ratepayer phone calls regarding: 1. Campground concerns (fires, trespassing & vagrants) and possibility of its closure. 2. IDP Open House – “is the City of Camrose annexing again?” 3. His compliment to Public Works – he has the best gravel on his road he has ever seen! Reeve's Report Page 187 of 188 Agenda Item # 14.1. January 10th – Attended RMA District 5 meeting in St. Paul with councilors Lyle and Gillespie. Highlights of the meeting: Organization Meeting – Elected Gene Hrabec (Beaver County) Chairman, George L’Heureux (Lac La Biche County) Vice Chairman, Resolutions Alternate Kevin Smook (Beaver County). FCM representative Steve Upham (County of St. Paul). Membership fees will remain the same. Financial statement shows opening balance January 1, 2019 of $11,730.59 and December 31, 2019 balance of $27,606.42. Regular Meeting – RMA President President Al Kemmere – reported that originally there was to be 4 advisory committees for police funding implementation but now appears there will be only one. For 2019 there is $145,000,000 in unpaid oil and gas taxes. The Western Economic Advocacy Committee will now include representatives from B.C. Other reports came from Soren Odegard and Steve Upham. Guest Speakers were David Hanson MLA for Bonnyville-Cold Lake-St. Paul, RCMP Sergeant David Henry – Elk Point Detachment and RCMP Sergeant James Morton – St. Paul Detachment. Sergeant Morton spoke regarding his RCRU – Rural Crime Reduction Unit - $8 million was given to 4 of these units and he feels they are doing an amazing job apprehending the “bad guys” but did not want to comment on what happens after they are arrested. He has offered to speak to any groups of elected officials if they request it. Out of 69 municipal counties 8 do not have a RCMP detachment located in them. Reeve's Report Page 188 of 188