Members’ Guide 52nd Parliament

Members’ Guide Aratiki Mema

52nd Parliament

Connect with Parliament online

The Parliamentary Precinct Ballance Statue Upper rear carpark

Parliamentary Library

Creche

Ballantrae Place Forecourt Secure delivery Secure Lower rear carpark

Parliament House Seddon Statue

combined entry Memorial

Museum Street Cook Cook Building

Bowen State Public open Annex Executive Wing space (The Beehive)

BOWEN STREET

This plan shows the aerial layout Turnbull No1 House of the buildings (shaded green) The Terrace that make up the parliamentary precinct. Bowen House

THE TERRACE

SelectRooms Committee 1&2

LAMBTON QUAY Contents

Welcome 2 At Parliament Security and access 48 Overview Business continuity 53 Legislative framework 4 Buildings and maintenance 54 Members’ accountability 6 Library 55 Agencies working at Parliament 8 Information management and 57 Te Reo and Tikanga 13 privacy

Health, safety and wellbeing 14 Mail and newspapers 59 Guide to funding for support 17 Parliament facilities 63 services Food and functions 69

Funding Press Gallery 73

Salary, expense allowance 20 and superannuation The House

Hiring support staff 23 Overview 78

Travel and accommodation 27 Business of the House 80

Out-of-Parliament office 32 Select Committees 89

Parliament office 33 Outcomes from the Review of 91 Standing Orders ICT 34 Inter-Parliamentary Relations 93 Publicity 38

Guide to funding sources Useful Information in the Speaker’s Directions 40 and Members of Parliament Parliamentary glossary 96 Determination 2017 Parliamentary acronyms 104 Key points on changes to the Websites and social media 108 Speaker’s Directions from the 43 51st to 52nd Parliament

1 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Haere Mai

It is our pleasure to welcome you to the 52nd Parliament.

This guide is a reference to services, funding, and facilities provided by the Parliamentary Service and the Office of the Clerk.

It will tell you everything from where to buy lunch, to hiring support staff as well as booking travel and accessing the many services and support people available to you.

This guide also gives you an overview of the business of the House, outlines the new select committee structure, and provides key contact information for support services.

For returning members, it’s worth reiterating that this guide incorporates the changes to the Speaker’s Directions in the areas of funding allocations, staff, large constituency, ICT, and out-of-Parliament offices. It also includes a summary of the outcomes from the Review of Standing Orders 2017.

The Parliamentary Service and the Office of the Clerk are committed to supporting you in your role as a member of Parliament. Talk to us if you need any help during the parliamentary term.

We look forward to working with you. OVERVIEW

David Wilson David Stevenson Clerk of the House of Representatives General Manager Parliamentary Service

2 OVERVIEW

David Stevenson General Manager Parliamentary Service

3 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Legislative framework

As a member of Parliament you have an incredibly varied and dynamic role, which is reflected in the services made available for you. The principal pieces of legislation that allows the Parliamentary Service and Office of the Clerk to deliver these services are:

The The Parliamentary Service was established as an Parliamentary independent statutory body by the Parliamentary Service Act 2000 Service Act 1985 and continues under the provisions of the Parliamentary Service Act 2000. The Act sets out the provision of support services to the House of Representatives and to members of Parliament, along with funding entitlements for parliamentary purposes.

The Clerk of The Clerk of the House of Representatives Act 1988 provides the House of for the appointment of the Clerk and officers of the House of Representatives Representatives, and establishes the Office of the Clerk. The Act 1988 Act sets out the functions of the Clerk, which include noting all proceedings of the House of Representatives and any committees of the House, as well as maintaining standards of integrity and conduct.

Public Finance The Public Finance Act 1989 identifies the Speaker as the Act 1989 Responsible Minister for the Parliamentary Service and the Office of the Clerk, and provides a framework for capital expenditure and for the organisations to incur expenses.

The Members The Members of Parliament (Remuneration and Services) of Parliament Act 2013 and the Remuneration Authority Determinations (Remuneration 2017 provide for services for members and former and Services) members of Parliament including remuneration, Act 2013 and the allowances, communications, travel (including for members’ Remuneration families), and accommodation. The Remuneration Authority Authority, the Speaker, and the Minister Responsible for Determinations Ministerial Services are each responsible for determining certain aspects of these services, and the Parliamentary Service and the Office of the Clerk are responsible for administering them. For the current determinations please refer to the Remuneration Authority.

4 OVERVIEW

The Speaker’s The Speaker’s Directions determine the funding Directions and and services that are available to each member and Administrative parliamentary party. You have a copy of the 2017 Policies Speaker’s Directions in your Welcome Pack, and they’re available on Our House (Parliament’s intranet).

While we have explained some elements of the Speaker’s Directions in this guide, you will need to read the Administrative Policies for a full explanation of how the Service applies the Directions. The Administrative Policies are available on Our House.

The Speaker’s Directions are made under the Members of Parliament (Remuneration and Services) Act 2013, and are reviewed for each new parliamentary term by the Appropriation Review Committee. To find out more about the establishment of the Appropriation Review Committee please see sections 20 – 22 of the Parliamentary Service Act 2000.

Health and Under the Health and Safety at Work Act 2015 you, Safety at Work as a member of Parliament, are considered a Person Act 2015 Conducting a Business or Undertaking (PCBU), and as such have responsibilities under the legislation.

While the Parliamentary Service is the employer of your staff, you direct their day-to-day activities. This arrangement means both Parliamentary Service and you, as a member of Parliament, now have obligations under the Health and Safety at Work Act 2015.

The Parliamentary Service can provide health, safety and wellbeing advice to members, and has processes in place to identify and mitigate risks in the workplace. Please see the Health, Safety and Wellbeing section of this guide for more information.

5 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Members’ accountability

Your role as a member is subject to constant public scrutiny. You are required to disclose and manage any potential conflicts of interest and ensure your taxpayer- funded expenditure has a parliamentary purpose or is for parliamentary business.

Parliamentary purpose relates to funding entitlements for the provision of services. For a full definition of funding entitlements for a parliamentary purpose please refer to section 3B of the Parliamentary Service Act 2000.

Parliamentary business relates to activities that a member could reasonably be expected to carry out in their role as a member of Parliament. For a full definition please refer to section 8 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members) Determination 2017.

You are personally responsible for how you use the services available to you, and must certify your monthly expenditure in accessing these services. What you spend on travel and accommodation is also released publicly every three months.

The following principles have to be applied in the use of publicly-funded resources by members and parties:

accountability transparency openness

appropriateness value for money cost-effective use of taxpayer funds

6 OVERVIEW

In deciding whether or not to access taxpayer-funded services, you should adopt a risk assessment approach by asking: • is it within the rules? • how would it look on the front page of the Dominion Post? • is it defensible?

If the action is within the rules and is fully defensible, the overall risk assessment is low. The Parliamentary Service can provide advice on the appropriate use of services.

Talk to your Members’ Case Manager for more information, on 04 817 9600 or [email protected]

Register of Members’ Interests All members must make an annual declaration of interests. The purpose of the register is to strengthen public trust in Parliament by providing openness and transparency. It also provides an important protection for members against perceptions there could be a conflict of interest between their public duties and private affairs.

Members must declare various items in the register, including property they own, shares in companies, interests in trusts, and gifts received.

For more information, contact the Registrar of Pecuniary and Other Specified Interests on 04 817 6877

7 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Agencies working at Parliament

Parliamentary Service (PS or the Service) The Parliamentary Service is a group of 740 people who are passionate about upholding New Zealand’s democracy. Across the country, in communities and at Parliament itself, we work with you, the country’s members of Parliament, as you interact with your parliamentary colleagues and constituents to ensure you have access to the services you need.

The Service employs people across two broad service areas:

1. those who work for a member, or parliamentary political party, in Parliament or in their out-of-Parliament office(s)

2. those who are involved in the services that support Parliament, split into six business groups: • Parliamentary People and Culture • Finance • Information Systems and Technology • Library • Organisational Strategy and Performance • Precinct Services (AMMB, Security, Visitor and Education Services, Mail Distribution).

The General Manager, David Stevenson, is the head of the Parliamentary Service, and the Speaker is the responsible Minister.

The Members’ Case Managers will help you and your support staff navigate services across the Service.

Talk to your Members’ Case Manager today [email protected]

8 OVERVIEW

Office of the Clerk (OoC) The Office of the Clerk is the kaitiaki of representative democracy in New Zealand. It is a politically neutral body that supports the House and select committee. It gives advice on the laws that govern Parliament and the procedure followed in the House.

The Office of the Clerk is responsible for recording, publishing, and broadcasting the day-to-day business of Parliament. It also provides drafting support for members’ legislation before it is introduced and for members’ amendments to legislation.

We have about 100 people and our principles include a belief in the independence of Parliament for the public good. We believe that that global connections make a better Parliament and that Parliament matters for everyone. The Office aims to raise public awareness of the role of Parliament and its Members, and increase public participation in the work of Parliament.

Key roles include the Clerk of the House, who is the principal permanent officer of the House of Representatives and the chief executive of the Office of the Clerk, and the Deputy Clerk of the House.

For general enquiries phone 04 817 9445.

Speaker of the House of Representatives The Speaker of the House is the Presiding Officer of Parliament and acts like its chairperson, including overseeing the day-to-day business and good order of the House.

The Speaker is the responsible Minister for Parliamentary Service and the Office of the Clerk.

The Speaker chairs a number of select committees, including the committee that determines the supply of funds for the offices of the Auditor-General, the Parliamentary Commissioner for the Environment, and the Ombudsman.

The Speaker also chairs the Business Committee, which is a cross-party committee that manages the business of the House.

9 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

The role also includes responsibility for the physical property of Parliament and the resourcing of members and their offices. The Speaker has a strong role in supporting New Zealand’s relationships with overseas Parliaments.

Parliamentary Corporation The Parliamentary Corporation is the legal entity that formally manages parliamentary land and assets. Its members are the Speaker, the General Manager of the Parliamentary Service, and two members of the Parliamentary Service Commission.

Parliamentary Service Commission (PSC) The Parliamentary Service Commission (PSC) advises the Speaker on the provision of services for the House, its members, and funding for parliamentary purposes. The Speaker chairs the PSC, which consists of members from recognised parliamentary political parties. The Leader of the House and the Leader of the Opposition (or members nominated by them) are automatically members of the PSC. There are currently several sub-committees of the PSC, which deal with matters including ICT, precinct services, and artworks.

Department of the Prime Minister and Cabinet (DPMC) DPMC’s work is all about ensuring New Zealanders live in a country that is secure, confident, and well governed – and we do this in a number of ways.

We provide policy advice to the Prime Minister and Cabinet on a wide range of complex issues, and support the operation of Cabinet and Cabinet Committees. We ensure advice across agencies and entities is coherent and takes account of all relevant viewpoints.

We provide policy and constitutional advice, and administrative and support services to the Governor General.

10 OVERVIEW

DPMC has responsibility for the National Security System, which responds to hazards, major crises, or other situations requiring an all-of-government response. We provide leadership, coordination, and support across the system and to the country’s intelligence community.

The Ministry of Civil Defence and Emergency Management (CDEM) became part of DPMC in 2014. It provides policy advice to government, and supports regional CDEM planning and operations. It also ensures coordination at local, regional, and national levels, and manages the central government response for civil defence emergencies that are beyond the capacity of local authorities.

In 2016, the Greater Christchurch Group was established within DPMC. It leads and coordinates central government’s role and provides advice to Ministers and the Government on the regeneration of greater Christchurch.

To find out more about DPMC visithttps://www.dpmc.govt.nz or call 04 817 9700.

Ministerial and Secretariat Services (within the Department of Internal Affairs) Ministerial and Secretariat Services provides the Prime Minister, Executive Government, and Parliamentary Under-Secretaries with a range of services, such as staffing and administrative support for their ministerial office, information and advice regarding their entitlements, budget management, and reporting on expenditure.

They provide 24/7 chauffeur-driven transport services and airport facilitation for foreign and New Zealand dignitaries and others authorised by the Crown. They also provide planning, funding, and delivery of official visits, ceremonies, and commemorative and national events on behalf of the New Zealand Government and Parliament.

11 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Parliamentary Counsel Office (PCO) The Parliamentary Counsel Office is New Zealand’s law drafting and publishing office. It drafts Government legislation and provides independent advice to Ministers and departments on legislative matters. It aims to produce legislation that is fit for purpose, constitutionally sound, and accessible to all users.

The Attorney-General is its ministerial head, and if directed by the Attorney- General the PCO will provide assistance with local, private, and members’ bills.

The PCO publishes New Zealand bills, Acts, and Legislative Instruments on the New Zealand Legislation website.

Officers of Parliament The Officers of Parliament – the Controller and Auditor-General, Ombudsmen, and Parliamentary Commissioner for the Environment – are generally associated with overseeing the use of power by the executive.

The Controller and Auditor-General is the State’s auditor. This means auditing the Crown, public service departments, Crown entities, State enterprises, local authorities, and a number of other public bodies.

12 OVERVIEW

Staff in the office of the Auditor-General work closely with select committees - especially in their Estimates and annual review work. Staff have also been seconded to select committees to provide technical support on committee inquiries. The Auditor-General’s office also carries out its own inquiries and may report on them directly to committees.

The Auditor-General also has a general power to report to a Minister, a select committee, a public entity, or any other person on a matter arising out of the discharge of the Auditor-General’s duties if he or she considers it desirable.

The position of Ombudsman was established in 1962 to act as an independent authority that helps the community in its dealings with government agencies.

The Ombudsman handles complaints and investigates the administrative conduct of State sector agencies, including in relation to official information requests.

The Ombudsman does not make final binding adjudications, only recommendations, and it has no power to enforce its findings. This is seen as its strength. It seeks to persuade the parties in a dispute to follow a reasonable course of action and to resolve disputes without declaring a winner and a loser. In most cases, the prestige of the office is enough to lead any public agency to comply with any recommendations addressed to it.

The Parliamentary Commissioner for the Environment has broad powers to investigate environmental concerns.

The Commissioner’s investigations may include reviewing Government reports on the state of the environment produced by the Ministry of the Environment and Statistics New Zealand, and the Commissioner’s views must be sought by the Local Government Commission on any reorganisation scheme it is considering.

The House or any select committee may request the Commissioner to report on any petition, bill, or other matter before it that may have a significant effect on the environment.

13 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT GUIDE TO FUNDING FOR SUPPORT SERVICES

Te Reo and Tikanga

Te Reo Māori in the House When Te Reo Māori is spoken in the House there is simultaneous English interpretation available through the earpiece provided in your seat. Speeches or remarks made in Te Reo Māori are interpreted instantly in the House and transcribed and translated for publication by Ngā Ratonga Reo Māori of the Office of the Clerk for Hansard.

Interpretation, transcription, and translation services are also provided by Ngā Ratonga Reo Māori to select committees.

For questions about likely material for translation in the House or committees, or simultaneous interpretation enquiries, contact Te Kaiwhakahaere

Call 04 817 6610

Tikanga Our Kaiwhakarite is available to provide advice on tikanga Māori to members, and to officiate the Māori components of any parliamentary function.

When iwi or foreign dignitaries visit Parliament the Kaiwhakarite oversees tikanga in accordance with the protocols and customs of the mana whenua, Te Ātiawa.

For advice on tikanga, contact Kura Moeahu

Call 04 817 9876

Email [email protected]

14 OVERVIEW

Health, safety and wellbeing

Risk management

Legislative requirements As a person conducting a business or undertaking (PCBU) you have a duty to take reasonably practicable steps to ensure the health and safety of people who work for you (staff, casuals, contractors) and other persons in the workplace (such as members of the public).

Reasonably practicable means you need to assess the extent of any risk, the available methods to mitigate it, and whether the cost of eliminating or minimising the risk is grossly disproportionate to its seriousness.

You can fulfil your duties by ensuring risks are identified and managed, incidents reported, and safety inspections are completed.

15 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Risk assessment and register You must conduct a risk assessment for any activity or situation that may arise in the course of work. Any identified risks must be managed and documented.

The Parliamentary Service will work with you to conduct regular health, safety, and security risk assessments both in out-of-Parliament offices and on the precinct. These are documented, maintained, and updated in a centralised Risk Register.

This ensures that all risks are identified and managed across the organisation.

Incident reporting All incidents, including near-miss incidents that occur during the course of work, must be reported as soon as possible. All incidents forms must be emailed to [email protected]

Staff must also inform you and the relevant Member Support Staff Manager.

Additional information on the reporting of incidents can be found on Our House.

Quarterly safety inspection checklists In your out-of-Parliament office, a site safety inspection must be completed every three months by your support staff.

On the precinct these inspections need to be completed every six months. These are co-ordinated by the respective Health and Safety Representatives.

As a member of Parliament and PCBU, you need to sign these inspections off to ensure they are completed and any identified risk adequately mitigated.

Completed checklists are sent to [email protected]

The checklists are available on Our House or contact the Health and Safety team for help: [email protected]

16 OVERVIEW

Ergonomic assessments and equipment If you or your staff are experiencing discomfort, pain, or injury in the workplace, contact the Health and Safety team ([email protected]) to arrange an ergonomic assessment as soon as possible.

Details of this process and more information on pain and discomfort can be found on Our House.

Mental wellbeing The Employee Assistance Programme (EAP) is a confidential counselling and advice service that can provide you with short-term support for personal or work-related issues that are impacting you and your work life.

All Parliamentary Service employees and members of Parliament can use this service and are entitled to four fully funded counselling sessions.

We have two EAP providers: • Stratos is our main provider for both precinct and out-of-Parliament staff. Appointments can be organised via phone or online. • Vitae is an onsite counsellor who visits parliamentary buildings on a weekly basis. Please note that Vitae is only for staff on the parliamentary precinct.

Additional information on EAP can be found on Our House.

Contact the Health, Safety and Wellbeing team For advice and support with health, safety and wellbeing, contact the team on:

Call 04 817 6861

Email [email protected]

Visit Our House

17 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

FUNDING

18 OVERVIEW

FUNDING

11 19 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Salary, expense allowance, and superannuation

Salary You and your support staff will be paid fortnightly in arrears by direct credit to a nominated back account.

The amount you get paid is set annually by the Remuneration Authority, and current salary levels can be found at www.remauthority.govt.nz

Expense allowance You receive a basic allowance which covers out-of-pocket expenses incurred while carrying out parliamentary business. It may include the items below but please note that the list is subject to review by the Remuneration Authority in consultation with the Commissioner of IRD:

The entertainment of visitors, staff, Flowers (excluding wreaths for public constituents, and officials commemorative events)

Memberships, sponsorships, and fees Passport photos

Koha Briefcases and luggage

Donations and raffle tickets Meals

Gifts and prizes

The allowance is paid fortnightly (along with your salary) to a nominated bank account.

Many members find the allowance easier to manage if it is paid into a separate bank account.

20 FUNDING

You cannot use your individual support funding or your Purchase Card (P-Card) to meet expenses that can be paid from the expense allowance.

For more information on your expense allowance read the Members’ Hospitality and Other Minor Expenditure Policy on Our House

Superannuation You can receive a subsidy on contributions to a registered superannuation scheme of your choice. Contribution payments are deductions from your fortnightly salary payments into a superannuation scheme. The subsidy is based on 2.5 times the amount of your contribution, with a maximum subsidy payment of 20% of a backbench member’s salary.

For example:

Contribution Subsidy 8% of salary 20%

3% of salary 7.5%

10% of salary 20%

The subsidy is subject to specified superannuation withholding tax deductions of 33%, so that at the maximum level the subsidy credited to an account is 13.40% (i.e. 20% x 0.67).

Please complete the member’s authority to commence superannuation deductions form (available on Our House) to make contributions, and return it to Payroll.

KiwiSaver The Service is legally required to enrol you in KiwiSaver at the beginning of your term in office - unless you’re already enrolled. If you want to opt out of KiwiSaver, or are on a contributions holiday, please contact Payroll.

KiwiSaver deductions are taken from your fortnightly salary payments at the minimum rate of 3% if a higher rate is not chosen.

21 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

P-Card (Purchase Card) We prefer you use a P-Card (which is like a credit card) to pay for goods and services that are for a parliamentary purpose, such as taxis, rental car hire, rental car petrol, hotel accommodation, and car parking.

The P-Card cannot be used for personal expenses, airfares, or items that are paid out of your basic expense allowance.

You can nominate a staff member, with financial delegation, to have a P-Card to buy goods and Expense forms are services, such as electricity, approved publicity, available on Our House stationery, and office supplies.

Reimbursements You can be reimbursed for mileage and vehicle-related costs such as road tolls and parking when you travel in your private car on parliamentary business. The reimbursement rate is based on the mileage rate set by the Automobile Association (AA).

If for some reason you cannot use your P-Card to pay for goods or services you can claim costs through reimbursement.

Please note that you cannot be reimbursed for items covered by your expense allowance.

Possible legal expenses In special circumstances the Speaker may allow a member’s party leadership allocation to be spent on a member’s cost to defend legal proceedings. These can only be paid – or reimbursed – where the member is a defendant in a civil action or is the subject of a civil claim made against them.

Please read the Members’ Legal Costs Policy on Our House

22 FUNDING

Hiring support staff

The three-way employment relationship The Parliamentary Service employs your Member Support staff and you are their day-to-day manager.

We have a team of Member Support Staff Managers (MSSMs) who facilitate this three-way relationship to ensure your staffing needs are met while ensuring the Service’s legal obligations are fulfilled.

The MSSMs lead the recruitment process in consultation with you. While you discuss a start date and hours of work with your Member Support staff, the Service prepares and negotiates the employment agreement.

You cannot engage someone who is an employee of your political party, a spouse or partner, or someone who is financially dependent on you.

If you want to employ Member Support staff who you are related to you, please be aware that they will face additional pre-employment checks and skills tests to ensure there is no conflict of interest.

Party political work is not part of your Member Support staff’s job, however if they want to carry out political activities they can do so in their own time and with their own resources.

Your staff must adhere to the Service’s Code of Conduct and be aware that their behaviour, even on their own time, must not raise questions as to the Service’s integrity, impartiality, and reputation, or otherwise discredit the Service, the member, or the political party for which they provide service.

23 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Health and safety Under the new health and safety legislation you are a ‘person conducting a business or undertaking’ (PCBU) which means you must, in so far as it’s reasonably practicable, ensure that the workplace does not pose health and safety risks to anyone working in it, or visiting.

Staff funding Your staff funding allocation can be used to engage staff for any of the roles available within the Service’s job families to best meet your needs. Staff may be employed in Parliament and/or in an out-of-Parliament office(s), and you may want a mix of full-time and part-time staff.

The level of funding depends on whether you are a: • list member • constituency member • large constituency member or • member of the Executive.

You may also have an Extra Duties Allocation (EDA) to meet additional staff costs if you hold one of the following positions: • Speaker, Deputy Speaker, or Assistant Speaker • Leader of the Opposition • Non-Executive party leader • Non-Executive party deputy leader of a party with 25 or more members • Senior whip / musterer of a party with at least 4 or more members • Junior whip/musterer of a party with 25 or more members or • Additional junior whip/musterer of a party with 45 or more members.

Each political party manages their staffing allocation differently ; talk to your party whip / musterer before you hire or nominate staff.

24 FUNDING

Job families There are three job families that encapsulate ten position descriptions and five salary bands that you can tailor to meet your staffing needs:

Executive Parliamentary Executive Assistant Assistant Parliamentary Executive Support and Researcher

Out-of- Parliamentary Member Support Parliament Parliamentary Senior Member Support

Parliamentary Comms/Research/Policy Assistant Parliamentary Comms/Research/Policy Advisor Comms, Parliamentary Member Support and Comms Research & Parliamentary Community Engagement and Comms Policy Parliamentary Comms and Social Media

Administration Assistant

Staff funding transfers Your funding allocations include a “General Fund” which is 10% of staff and 10% of Budgeting for staff is your non-staff funding. This general fund responsibility, but our finance can be used for either staff or non-staff team and management purposes. In addition to this you may also accountants are here to help: want to transfer your staff budget between [email protected] consecutive years within a term (up to or call 04 817 8110 20% from year one to two, and up to 10% between all other years). These transfers can take place at any time but you’ll need to talk to your whip/musterer or leader to get approval.

Funds transferred between years can only be used for their original purpose i.e. staff funding can only be used to fund staff, even if that money was transferred to the party or from another member.

25 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Political office staff We also employ staff to support leaders’ and whip/ musterers’ offices for each political party. This For more information on includes staff in research and communications units the recruitment process, to help members with House and select committee staff and their salaries, matters, and public and media engagement. and entitlements, please read the Members’ The funding for political office staff is included in Engaging & Managing leadership and party and group funding allocations Support Staff Policy set out in schedule 4 of the Speaker’s Directions.

Volunteers and interns You can engage volunteers to work in your offices for up to one year but they must be registered with the Service.

You are responsible for supervising your volunteers (not your Member Support staff), and any costs they incur will be charged against your non-staff allocation.

Interns are only engaged through direct arrangements between the Service and their academic supervisor from a recognised study programme e.g. Victoria University of Wellington’s politics Honours course.

Key contacts Please talk to Parliamentary People and Culture about staffing:

Call 04 817 9174

Email [email protected]

26 FUNDING

Travel and accommodation

Members receive travel and accommodation services so they can perform their parliamentary responsibilities. Travel services for members are provided for in part two of the Speaker’s Directions, while entitlements for members’ accommodation and travel for their families are determined by the Remuneration Authority.

Travel within New Zealand Members – Members can travel at any time on scheduled travel services (air, bus, ferry, and train) throughout New Zealand. Complimentary Koru Club membership is provided by Air New Zealand for those who are not existing Koru or Gold members. Members should use any Airpoints earned from their taxpayer-funded parliamentary travel to offset future parliamentary travel costs.

Members’ families – The Members of Parliament (Accommodation Services for Members and Travel Services for Family Members) Determination by the Remuneration Authority allows the travel of some members’ family members in certain circumstances. The eligibility criteria and limits for this travel are outlined in the members’ accommodation and members’ families travel guidelines on Our House. The determination can be found at www.remauthority.govt.nz

27 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Staff travel – support staff travel for a parliamentary purpose requires the prior approval of the member and is funded from the members’ non-staff budget.

Taxi or rental car – A member who is travelling on parliamentary business can travel by taxi or rental car. A rental car may also be used to complete all or part of a journey between Wellington and their home base if a rental car is the most cost effective means of travel available. The Parliamentary Service holds insurance that will cover members and their staff for damage over $500 to rental vehicles used for parliamentary business.

Private cars – Members can be reimbursed for mileage and vehicle related operating costs (such as road tolls and parking expenses) when travelling by private car on parliamentary business. The rate of reimbursement is set by the Automobile Association (AA). Logbooks to record your mileage are available by emailing [email protected]

Non-scheduled travel services – Members can access non-scheduled travel services to meet unanticipated needs in exceptional circumstances (such as a charter flight to reach the scene of a natural disaster) provided the travel is approved by the whip/party leader, and the Speaker. This travel is funded from the leader’s budget. Whenever possible, approval should be sought before the travel occurs.

International travel Members travelling internationally for parliamentary purposes can have their travel and accommodation costs met by the Parliamentary Service, provided the member has supplied the following information prior to the travel taking place:

• Details of the parliamentary purposes to be met by the trip • An itinerary and agenda • Itemised breakdown of anticipated costs (e.g. meals, accommodation, hospitality costs) • Details on the people accompanying the member • Details of how the costs are to be met • Whether there is an element of personal travel involved.

28 FUNDING

If satisfied the member has met these requirements, the appropriate person (Speaker/party leader/whip) can approve the travel and the costs can be met from the leader’s budget, Airpoints, the member’s rebate (outlined below), or a combination of all three.

Members’ rebates – A member is entitled to claim a rebate on any international air travel on a scheduled airline service if the travel is for a parliamentary purpose and has been approved by the Speaker. The rebate is based on the member’s length of service. The Members’ Travel Policy sets out the criteria for rebates.

Mixed parliamentary and personal travel – a member must meet any personal travel and accommodation costs that are additional to the parliamentary portion of the trip.

Certification – On return, a member must certify their expenditure and in doing so accepts responsibility for ensuring all costs met by the Parliamentary Service (through either the P-Card or reimbursement process) are consistent with the provisions under which the travel was approved.

Inter-parliamentary relations programme – Members travelling internationally as part of the official inter-parliamentary relations programme are able to have their travel and accommodation costs met by the Office of the Clerk. This will be arranged by the Parliamentary Relations Secretariat.

Passports – Members can travel on official passports when on parliamentary business. If a member wishes to be issued with an official passport, which are valid for the term of Parliament, they should contact the Parliamentary Relations Secretariat on 04 817 9478 or [email protected]. Diplomatic passports are only issued to Ministers of the Crown and the Speaker.

Travel insurance – The Parliamentary Service has insurance in place for members and staff who travel for parliamentary purposes.

29 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Accommodation The Members of Parliament (Remuneration and Services) Act 2013 provides for the Remuneration Authority to determine the accommodation services for members and their families. The accommodation determinations can be found at www.remauthority.govt.nz

Members can receive funding for accommodation costs when they: • incur overnight accommodation costs as a result of parliamentary business, that is outside Wellington, and at least one hour’s travel or 80 kilometres from their home base • ordinarily live outside the Wellington commuting area but own or rent accommodation in Wellington for the purpose of carrying out parliamentary duties • ordinarily live outside Wellington and use hotels as their Wellington-based accommodation, or • ordinarily live outside Wellington and use other private accommodation as their Wellington-based accommodation.

Disclosure of expenses Each member’s quarterly spend on travel and accommodation is publicly released every three months. Members are advised of their figures prior to the release taking place.

30 FUNDING

The Travel Office – key contacts All reservations for travel and accommodation should be made through the Travel Office. The office is open between 8.30am-5pm, Monday to Friday.

Call 04 817 9199

Email [email protected]

A copy of the Members’ Travel Policy is available on Our House. Current Remuneration Authority determinations can be found at www.remauthority.govt.nz

Other useful numbers:

Tandem Travel (after-hours service) 0800 222 272

Air New Zealand Airpoints 0800 247 764

04 817 8940 VIP Transport (Minister’s, the Leader of the Opposition, and the Speaker’s office only) [email protected]

31 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Out-of-Parliament office

An out-of-Parliament office is your public face in the community. It’s where constituents can talk to The Members’ out-of- you, ask for help, and learn about parliamentary Parliament Office Policy is processes. Electorate, list members, and on Our House parliamentary parties may establish one or more out-of-Parliament offices.

Before you rent an office space you need to check that it meets the minimum criteria that are explained in the Members’ out-of-Parliament Office Policy.

The criteria points out health and safety as well as security measures that need to be taken into account when renting premises. Under the Health and Safety at Work Act 2015 you are a ‘person conducting a business or undertaking’ (PCBU) which means you must, in so far as reasonably practicable, ensure that the workplace does not pose health and safety risks to anyone working in it, or visiting it.

The Service will not pay the office rental if the space doesn’t meet the minimum criteria (the rental comes out of your non-staff support allocation).

For more detailed information on what to look for in an out-of-Parliament office, as well as what the Service will fund, please read the Members’ out-of-Parliament Office Policy.

We’re here to help, so if you want to talk about the process of opening an out-of- Parliament office, please get in touch with your Members’ Case Manager.

Call 04 817 9600

Email [email protected]

32 FUNDING

Parliament office

You will be provided with a furnished office space in the parliamentary precinct. The location of the office depends on a number of factors, such as the size of your party, and whether your party is in Government or Opposition.

You can use your ICT equipment budget to purchase computers for their staff and office. You can also use your non-staff support allocations or general allocation to buy additional equipment, like electronic whiteboards.

The cost of standard stationery supplies is met from your communications appropriation.

The cost of any non-standard fixtures, office products, stationery, fittings, and furniture you require is met from your non-staff support budget.

33 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

ICT

Your IT and communication needs are provided by the Service to help you and your support staff carry out parliamentary business.

Call *300 (on precinct) or 0800 801 007 (outside Parliament)

Email [email protected]

The Store http://thestore.campus.services/

Funding Your ICT costs are paid from three sources: ICT Allocation, Members’ Communication Appropriation, and the Non-staff Allocation. The table over the page explains your budget and what equipment you can get from each allocation:

34 Funded Type of Member From List Constituency Large Constituency

$5,900 Member Tablet, Smartphone, Monitors, Docking Station

Support staff $6,200 $9,300 $12,400 ($3,100) ($6,200) ($9,300) (per term) HARDWARE ICT Allocation Tablet/Desktop, Smartphone, Monitors, Docking Station Includes Precinct and Out of Parliament Support Staff

1 phone line, a connection to the Parliament Wide Area OOP Network with high speed internet services, wireless (Per Office) connection to the parliament network, cabling (if required) to the buildingtermination point.

Home 1 phone line, 1 Broadband (fastest available) connection

Wellington 1 phone line, 1 Broadband (fastest available) connection Accomodation SERVICES

Appropriation Personal printing (Single Function Device) on the precinct Telephone services on the precinct

Members’ Communication Member Office Productivity Software (MS Office and MS Outlook) Mobile Email and Calendar Access on supported smartphones Members Cellphone connection and usage charges

Staff Members Cellphone connection and usage charges Mobile Email and Calendar Access on supported smartphones Support Staff Additional remote access to parliamentary systems Any additional software

OOP Printing at the OOP Office

SERVICES (Per Office) Any required internal cabling

Non-staff Allocation Member Any additional software

Note: Dollar amounts in brackets apply to Ministers. Ministers receive a lower amount for support staff because their precinct staff are funded from Ministerial Services.

You can use your non-staff, or general allocation, to buy BYOD - You can use additional equipment, such as MFDs (multi-function your own device but device that copies, scans and prints) in your OOP office, check this out with pay for printing on the MFDs around the precinct, and any IST because it may other equipment that could be used by you or your staff not work with our in your office(s). network.

35 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Service Levels We offer three levels of service based on the equipment being used and its location.

When you use equipment supplied by the Service IST group we will provide you with the best access to parliamentary systems, applications, and services from anywhere you connect to the internet.

A Gold service level provides: • a fully managed service

Gold • maintained and patched equipment • support for your devices and the applications on it • connection to the parliamentary network with full access to ‘follow- me’ printing • management of any issues with your mobile devices.

We can support members using their own devices (BYOD), which can connect to the Guest WiFi network, but generally your user experience will not be as good as the Gold service because: • you cannot connect your own device to the parliamentary network • your device will need to be able to run Citrix to have access to the parliamentary systems, but the user experience will not be as good as with equipment supplied and supported by the Service • we will try to resolve issues with your BYOD, but you may need to Silver depend on external providers to fix equipment • if we didn’t supply the equipment, we cannot manage warranty claims or equipment repairs. • if you’ve bought equipment that’s on the standard supported equipment list direct from a supplier (i.e. not the Service) that equipment falls into the Silver service level.

If your BYOD device doesn’t support Citrix, there are very few services it will be able to access. Internet access via the Guest WiFi network may be possible, but access to parliamentary systems and precinct-based printing will not be.

Bronze It is unlikely IST will be able to resolve equipment and service issues with this type of equipment. Members will need to depend on external support to resolve issues.

Please note that all equipment supplied by the Service or purchased using parliamentary funding remains the property of the Service and needs to be returned when the member, or staff member, is no longer using it for parliamentary purposes.

36 FUNDING

User guidelines Before you are given IT equipment you will need to The Members’ ICT sign the Acceptable Use Guidelines. This ensures we Policy is on Our House minimise security risks so our systems stay secure.

Secure Storage Electronic files should be stored on the parliamentary network as this data is backed up daily. Data which is not stored on the parliamentary network should be backed up on a regular basis. A back-up can be as simple as saving copies of data and files onto an external USB hard drive or ‘write once’ DVDs.

37 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Publicity

Publicity for you and your party can be funded by The Members’ Publicity the Service from the Party and Member Support Policy is on Our House appropriation, providing it meets these criteria: • It must have a parliamentary purpose and not contain electioneering • The publicity must show that it was paid for by the Service by including the House of Representatives crest or a statement saying who paid for the publicity • It must have the contact details of the member or party responsible for the publicity • It must comply with the Speaker’s Directions and the Members’ Publicity Policy.

To make sure you’re meeting the criteria you can get your publicity pre-approved by the Service.

Email [email protected]

38 FUNDING

Examples of parliamentary publicity

• Promoting or giving details of services offered to the public like constituent clinics, office billboards, vehicle signage, or bulk letters to new constituents. • Circulating your views on public issues of the day, such as flyers and newsletters, on-line videos, or print media articles. • Informing constituents about your activities or your party’s events, such as flyers and newsletters, invitations to public meetings, and print or on-line advertising.

Regulated period During the regulated period, which can be up to three months before a general election, no publicity can be funded by the Service without an opinion from the Electoral Commission. The Commission decides whether publicity is considered an election advertisement, and a copy of their opinion should be sent to the Service when asking for publicity to be approved. If the Commission has considered the publicity an election advertisement, the publicity cannot be paid out of the Party and Member Support appropriation.

List members If you’re a List member you must identify yourself as a List MP in your publicity. As a List member you can’t suggest you represent a community or electorate but you can apply to the Speaker to register up to two geographical descriptors to associate with where you live or the location of your out-of-Parliament office.

Your Party and Member Support appropriation cannot be used for publicity that includes unregistered descriptors.

39 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Guide to funding sources in the Speaker’s Directions and Members of Parliament Determination 2017

Service Funding Source Authority/Legislation

Staff

Member support Member support budget Part 3 and Part 4 of the staffing (on precinct staff or general sub- Speaker’s Directions 2017 and in out-of- allocation Parliament offices)

Party support staffing Leadership allocation, the (for in Parliament relief party and group funding cover, research and allocation, or both communication units, leader’s/whip’s office)

Travel

Scheduled domestic Travel of Members and Part 2 of the Speaker’s travel services at any Others Appropriation Directions 2017 time (air, non-urban bus, ferry, rail)

Rental car between Wellington and home base on parliamentary business

Private vehicle mileage reimbursement for parliamentary business

40 FUNDING

Non-scheduled travel Party and Member Support Part 2 of the Speaker’s for parliamentary Appropriation Directions 2017 purpose in exceptional circumstances

Travel for members’ Accommodation of Part 3 Members families Members and Travel of Parliament of Members’ Families (Accommodation Services appropriation for Members and Travel Services for Family Members) Determination 2017

International travel for Combination of leader’s Part 2 of the Speaker’s parliamentary business budget, Airpoints, and Directions 2017 member’s rebate (if eligible) from the Travel of Members and Others Appropriation

Accommodation

Wellington, away Accommodation of Part 2 Members from home base on Members and Travel of Parliament parliamentary business of Members’ Families (Accommodation Services Appropriation for Members and Travel Non-Wellington, away Services for Family from home base on Members) Determination parliamentary business 2017

Home base security

Home base security Accommodation of Part 2 Members Members and Travel of Parliament of Members’ Families (Accommodation Services Appropriation for Members and Travel Services for Family Members) Determination 2017

41 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Members’ offices

Parliamentary office Vote Parliamentary Service; Part 4 of the Speaker’s any non standard costs are Directions 2017 member’s party or member support allocation or leader’s budget

Out of Parliament Party and Member Support office(s) – rent, running Appropriation costs, non-standard furniture, fixtures, equipment etc

ICT

ICT Hardware Your ICT costs are paid Part 5 of the Speaker’s from three sources: ICT Directions 2017 ICT Services Allocation, Members’ Communication Appropriation and the non-staff allocation depending on whether it’s for hardware or services, for members or staff.

Publicity

Approved Party and Member Support Part 5 of the Speaker’s parliamentary publicity Allocation Directions 2017 e.g. newspaper ads, signage, newsletters, and association postage

Stationery supplies

Stationery supplies Communication Part 5 of the Speaker’s appropriation for standard Directions 2017 office products and stationery supplies in Parliament

42 FUNDING

Key points on changes to the Speaker’s Directions from the 51st to 52nd Parliament

Funding allocations - members

MP type 51st Parl 52nd Parl Most electorate members’ $ p.a $ p.a offices are in retail spaces, ranging in size between 90-105m2, and operating costs consume half their List 40,932 44,800 funding.

On the basis that most constituency members spend half their funding on rent, an allocation of $70,000 allows $35,000 for Constituency 64,260 70,000 There is a office costs and $35,000 new model for other costs. for individual member Differentials (from normal non-staff constituency) for list allocations. members (64%) and large constituency members (133%) will remain the same. Large Members retain the 85,500 93,100 Constituency flexibility (with the general sub-allocation) to tailor expenditure to suit their particular style of constituent engagement and management.

43 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Funding allocations - parties

51st Parl 52nd Parl Allocation $ p.a $ p.a

Each party’s fixed funding will Each party 100,000 116,900 increase by $15,000 to reflect that there have been no funding increases since 2008. For future Non Exec 64,320 65,400 terms, further increases will be member based on CPI changes.

Caucus 22,000 22,400 member

ICT

MP Type ICT for staff The ICT funding allocation will enable members to 1 x smart-phone Executive List equip support staff with a 1 x laptop (within budget) smart-phone and laptop per FTE, based on the current FTE model. 2 x smart-phones Non-Executive List / 2 x laptops (within Executive Constituency Funding is for equipment budget) able to run recommended business applications, and Non-Executive 3 x smart phones includes the connection Constituency / Executive 3 x laptops (within plan. Large Constituency budget)

The member’s ICT hardware funding is shown 4 x smart-phones Non-Executive Large as a separate amount. 4 x laptops (within Constituency budget)

44 FUNDING

Out-of-Parliament offices In addition to funding provided to members in their non-staff support allocation, the Service will be funded to provide: • Security measures and office furniture to: - address unacceptable risk levels for members. Staff and visitors in these offices, and - help to meet members’ and the Service’s responsibilities under the Health and Safety at Work Act 2015. • Ergonomic furniture for each out-of-Parliament FTE for their main place of work.

The Speaker has also approved the introduction of minimum security specifications.

Staff

• Three new hybrid roles available in the job families framework means greater flexibility. • Extra duties allocation for the Speaker, Assistant Speaker, Deputy Speaker, party leaders, and whips only. The extra duties allocation for Select Committee Chairs has been removed. • Increase to four weeks’ relief funding per FTE (up from three). • Funding to recruit one staff member at a senior level, which enables MPs to recruit/retain staff with the necessary skills.

For more information on the job families see the Hiring Support Staff section of this guide, and the Members’ Engaging and Managing Support Staff Policy on Our House.

Large constituency

• Large constituencies qualify for 33% additional staff, non staff, and ICT funding allocations. • Northland and Wairarapa are now classified as large constituencies.

45 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

46 AT PARLIAMENT

47 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Security and access

Parliamentary Service Security Parliamentary Service Security is available 24 hours a day, seven days a week.

For all emergencies on the precinct dial 7777. Outside the precinct dial 111

The Operational Security Team Leader is available 24/7 on 04 817 9462, 027 452 6318, or [email protected]

If a non-urgent incident has already occurred, or you think an incident is going to occur, let us know by contacting Protective Security on 04 817 9616 or [email protected]

Security on the precinct On the precinct Parliamentary Service Security is responsible for: • keeping members, staff, assets, and information safe • access for all persons, delegations, and visitors • providing all initial emergency responses (security/fire/medical/civil defence)

48 AT PARLIAMENT

• first-aid response to medical emergencies • liaising with Police and other security agencies.

Security systems management The Security Systems Management Office is located in Parliament House (Room 1.003) and is responsible for: • issuing access cards, parking permits, and vehicle bollard sensors • managing precinct access • office keys and safe/vault management • exercise room and swimming pool access.

Office hours are 8am-4pm and the office can be contacted on 04 817 9496 or [email protected]

Out-of-Parliament security

For all emergencies at home or in an out-of-Parliament office dial 111

Parliamentary Service Protective Security is responsible for: • health, safety, and risk assessments • designing individualised security measures for members’ out-of-Parliament offices and staff • ensuring the New Zealand Police have all the information they need to keep our offices safe • personal security and safety advice.

More information on out-of-Parliament security is provided in the Members’ out- of-Parliament Office Policy on Our House.

49 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Security at a member’s home base You can have a security system installed at your home base. The amount of funding available and details of this are determined by the Remuneration Authority. Current determinations can be found at http://www.remauthority.govt.nz/

Access for members You can have an access card, photo ID access card, or an access fob. These are all programmed to allow access through the general areas of the precinct, your office and party locations, the Exercise Room, and internal parking garages. Each building within the precinct has an after-hours entrance, and security staff are on hand if a member requires help with access.

Staff are issued with access cards once they have a formal employment agreement. Family access cards are available for your spouse/partner and children on request.

Keys for office furniture and cabinets are available from Asset Management and Maintenance (AMMB) on 04 817 6850 or [email protected]

Car parks Car parking for members is available in the underground garage of the Executive Wing/Parliament House or on levels two and three of Bowen House (accessed from Turnbull Lane). Car parking is allocated in accordance with the location of the member’s office, and entry and exit is by access card and pin. You will also need a bollard sensor to access the underground garage at Executive Wing/Parliament House.

Parking is short-term and for one vehicle per member at a time.

Visitors All visitors must be cleared at a security reception post and wear a security visitor’s pass. It is useful to notify reception (dial 0 from within the precinct) if you are expecting a large group of visitors to facilitate entry to the precinct.

50 AT PARLIAMENT

Access for the disabled The following accessible services are provided for the use of members and staff with disabilities: • The Parliament House/Executive Wing combined entrance and the Bowen House entrance to the precinct are both fully accessible. Security and Visitor Services staff are trained and on hand to help with access, and a wheelchair is available on request • Accessible toilet cubicles are available in the Visitors Centre (ground floor, Executive Wing), the ground floor of Bowen House, and the ground floor of Parliament House • An accessible shower and toilet cubicle is provided in the Exercise Room • Security maintains a disability register for people needing emergency assistance in an evacuation and have evacuation chairs available • An accessible car park is available at the Museum Street entrance to Parliament. Access to the precinct from this carpark is via the north-west doorway and a swipe card is required. Please contact the Security Operations Team Leader to arrange access [email protected] • A hearing loop is available for members in the Chamber • Additional funding is available to support members with an impairment, on approval of the Speaker.

Emergency evacuation assembly points In the event of an emergency sirens will sound (clearly distinct from the House bells) and a voice recording will tell you to evacuate the building. Everyone within the parliamentary precinct must follow the instructions of the wardens. Assembly points for the parliamentary buildings are as follows: • Parliament House, Executive Wing, the Library - the Seddon statue and front lawn • Bowen House – Lambton Quay by the ANZ Bank

Evacuation drills are held periodically during non-sitting weeks.

51 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Earthquakes In the event of an earthquake, drop to the floor, cover your neck and head, hold something stable, and stay clear of windows. If you are in a lift, stop at the nearest floor and get out.

When the shaking stops, await further instructions from Security or the person in control of the area.

Civil defence cabinets are available on each floor within the precinct but we strongly recommend you have a personal supply of water, food, medication, and comfortable walking shoes in your Grab & Go bag.

All members and staff have a Grab & Go bag in their office.

Tsunami (Wellington precinct) If an earthquake is longer than a minute OR strong enough that it is difficult to stand, the following action is recommended:

If you’re in the Executive Wing, Parliament House, or Library: remain indoors and await instructions via the PA system. Do not evacuate.

If you’re in Bowen House: evacuate via level two of Bowen House through the carpark, or via the nearest safe exit. Assemble behind Parliament House at the Museum Street sculpture lawn and await instructions.

52 AT PARLIAMENT

Business continuity

Emergency communication channels A number of emergency communication channels are available for members and staff to access advice in the event of an emergency or business disruption.

The channels are: Emergency hotline 0800 NZPARL

Emergency website http://bcp.parliament.govt.nz

Follow us on Twitter https://twitter.com/BCPNZParl (@BCPNZParl)

Emergency message This is a voluntary opt-in service with users needing notification to register by searching for ‘Emergency message notification’ on Our House.

An “Emergency Information channels” card is included in your Grab & Go bag in your precinct office and lists the communication channels. The card should be kept in a handy place, like your wallet.

Requests for additional cards can be sent to [email protected]

Business continuity Business continuity is the capability of an organisation to continue delivery of critical services at acceptable predefined levels following a disruptive incident.

The five agencies on the parliamentary precinct have some arrangements in place to ensure critical services can continue to be delivered in the event of any business disruption, ranging from a small localised event like a fire (which may limit work space availability), to a full-scale civil defence emergency.

Cabinet has decided that in the event of a major earthquake making Wellington unsuitable for effective government, the Executive Government and Parliament would relocate to Auckland. Members will be briefed on this separately.

53 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Buildings and maintenance

The Asset Management and Maintenance (AMMB) team delivers all maintenance, building, and housekeeping services on the precinct. Call us for help with:

grounds and indoor plant air conditioning servicing and repairs maintenance

hanging mounted artworks from cleaning services picture rails

electrical, plumbing, and painting office moves (subject to whips’/party services manager’s approval)

seismic restraints for furniture (if general building repairs required)

furniture signage

general building repairs TV and radio services

function support

Members should always contact the helpdesk before attempting to do anything that may result in injury, or damage to either the furniture or walls that will require repairs and redecoration.

Call 04 817 6850

Email [email protected]

54 AT PARLIAMENT

Library

The Library is here to help you with your information needs. Whether it’s in-depth research, information on your electorate or portfolio, or media monitoring, we’re here to provide impartial and accurate information in a confidential manner to help you carry out your parliamentary responsibilities.

Contact our team for research Our information specialists answer queries ranging from quick reference questions to in-depth research analysis and investigation. Some examples of the things we can help with include: • I’ve just been asked to do a radio interview and I urgently need the latest GDP and debt figures • How many police were there in district X, each year over the past decade? • I need to do a speech on Anzac Day about a local soldier. Can you provide me with some information? • How is tertiary education funded in New Zealand, and how does this compare to other OECD countries?

Call 04 817 9888

Email [email protected]

You can talk to one of our team at our service desk (the Hub), or look Visit at materials in the Newspaper Reading Room during opening hours.

Hours Non-Sitting days Monday-Thursday 8.30am - 5.30pm Friday 8.30am – 5pm Sitting days Tuesday/Wednesday 8.30am - 8pm Thursday 8.30am - 6pm Urgency/Extended Hours 8.30am - 8pm

Visit the Library pages on Our House for more information on the Online library and links to news and research databases.

55 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Sign-up for news and alerts Keep up to date with your appearances in the media, and media relating to your political party, portfolio, and subject areas by contacting the Library to set up the best alert services for you.

We can also help you with a range of research tools such as online newspapers, provide training on navigating the Parliament website and the intranet (Our House) and give access to legal material and online journals.

Sign-up to our publications The Monthly Economic Review gives an overview of the New Zealand economy and features a special topic each month.

We publish Debate Packs that collate background information on bills before their first reading and after a select committee’s report. Most Government bills are covered, as well as local bills and private bills, and member’s bills that reach a second reading.

Bills Digests are written by our Legislative Analyst to help members in their consideration of bills before the House.

Electorate profiles provide in-depth analysis of the Māori and general electorate seats, including election results and key statistics about people, households, and industries.

The Overseas Parliamentary News is a monthly summary of news from overseas parliaments.

To sign-up to receive these publications in your inbox please email [email protected].

You can keep up-to-date with changes to our services and resources on Our House where we publish our papers on current issues, as well as Selected events and Selected Events: Te Ao Māori, which your Member Support person can put in your diary.

56 AT PARLIAMENT

Information management and privacy

The Information Management (IM) team give advice on arranging and managing your office correspondence and business records. The Principal Privacy Officer (PPO) sits within this team and can help you with requests to release personal information about individuals to a third party.

Members’ office and electronic records You are responsible for ensuring the safe management of your papers and electronic records in your office(s). Please contact IM, who can show you the best practice to actively manage the storage and disposal of your records.

Email [email protected]

Visit Our House

Ministers’ office and electronic records Ministers’ records are covered by the Public Records Act 2005, and the Ministerial and Secretariat Services (MaSS) unit of DIA give advice to Ministers’ offices on their obligations under the Act.

Records that should be kept are covered by the Public Records Act and must be offered to Archives New Zealand. Other significant records may also be offered to one of the national collecting institutions.

Help with privacy and information requests There may be times when you’ve helped a constituent and then someone other than the constituent will approach the office requesting access to that information. This is considered a request for personal information. The PPO can guide you on the best practice for managing these situations.

57 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

The PPO can also help if personal information is inadvertently released, as well as with requests made under the Official Information Act (OIA) and Privacy Act.

Please contact the PPO on:

Call 04 817 9040

Email [email protected]

Visit The Privacy and Personal Information page on Our House

Members’ biographies on the Parliament website All members have a brief biography on the New Zealand Parliament website (www.parliament.nz).

Each biography has the member’s image, party affiliation, electorate, ministerial portfolios, parliamentary and spokesperson roles, contact details, links to social media, and party website information for the public.

The parliamentary information is compiled from parliamentary records and includes profiles on former members of Parliament.

If you would like to supply a new image for your biography, please contact Information Management team.

Email [email protected]

58 AT PARLIAMENT

Mail and newspapers

The Mail & Distribution team delivers all incoming mail, courier parcels, and newspaper subscriptions.

To help the Mail & Distribution team deliver mail promptly, please ensure your in- and-out-tray is clearly labelled and easy to get to.

The Mail & Distribution office is on the ground floor of Parliament House, room G.082 (beside the Westpac ATM).

Call 04 817 9373

Email [email protected]

59 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Mail delivery times Mail collected after each mail cycle will be delivered to the recipient on the next scheduled mail cycle. Please have your mail in your out-tray at the following times:

8.30am 11am 2pm 4pm

Urgent delivery Urgent office-to-office delivery: to request urgent delivery please phone the Mail & Distribution helpdesk on 04 817 9373. All deliveries will be delivered within 15 minutes of receiving your call.

After-hours urgent courier deliveries: If you have arranged or are expecting an urgent courier delivery (outside the Secure Deliveries area operating hours 8am-5pm), the courier should be met at the ground floor reception of either the Executive Wing or Bowen House.

External mail and courier delivery External mail is delivered to Parliament once a day by New Zealand Post, while courier parcels are delivered throughout the day by various courier companies.

Security personnel screen all mail in the Secure Deliveries area. The operating hours for the Secure Deliveries area are Monday to Friday 8am-5pm (closed on statutory holidays). The Mail & Distribution team undertake to deliver all business- related courier deliveries to you within 15 minutes of their arrival in the building. Personal deliveries will be accepted, with the recipient advised that it is available for collection from Secure Deliveries.

Large/bulk deliveries Please contact the Mail Distribution helpdesk in advance if you are expecting a large or bulk delivery.

60 AT PARLIAMENT

Courier items If you want to send a courier package, please call or email the Mail & Distribution team and they’ll give you the details.

Bulk mail out delivery The Mail & Distribution team offers a bulk mail out facility covering printing addresses on envelopes, pre-franking envelopes, return address impressions, and inserting letters into envelopes.

New Zealand Post also offers a number of discounted rates for bulk mail outs (minimum of 300 letters).

Please note that all bulk mail outs must be pre-approved by the Parliamentary Service Publicity team by emailing [email protected]

To request this service, contact the Mail & Distribution helpdesk on 9373.

Insufficiently addressed mail The Mail & Distribution team receives a large volume of mail where the recipient cannot be identified - some items are just addressed to ‘Parliament’. In these cases, the team opens the item to identify the receiver, and reseals it. You can help by advising the sender to clearly identify who the mail is for. Here is an example of correctly addressed mail:

John Brown Manager Information Systems Private Bag 18041 [Parliament’s private bag] Wellington 6160, New Zealand

61 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Holding or redirecting mail If you do not require mail to be delivered regularly (for example, during recess), the Mail & Distribution team can hold it in the mail room until you return or redirect it where you wish. To request this service send an email to the Mail & Distribution helpdesk.

Postage All postage costs are charged to your non-staff support budget. Mail items with a parliamentary frank stamp also require a return address that clearly identifies the sender. This is essential for both charging outgoing mail to the correct cost code and returning mail to the sender.

Mail posted outside Parliament should be stamped in the normal way, using postage stamps from New Zealand Post. Members and support staff with financial delegation can purchase New Zealand Post services with their P-Card.

Newspapers and magazine subscriptions We provide a complimentary copy of the Dominion Post to all members of Parliament, Monday to Friday. Delivery of the New Zealand Herald can be arranged at a charge. Subscriptions for magazines and provincial newspapers are arranged by members’ offices. For accounting purposes ensure that you notify the Mail & Distribution helpdesk when you want to start, suspend, or cancel these services.

Ministerial offices should contact Ministerial Services to order newspapers and magazine subscriptions.

62 AT PARLIAMENT

Parliament facilities

Artworks and exhibitions Artworks from the Parliamentary Collection are displayed throughout public areas of the precinct.

While we do not supply art from the collection for your workspace, you can have personal works displayed in your office. The building and maintenace team will hang mounted artwork for you - contact them on [email protected].

Personally-owned artworks and objects placed in your office (both in and out-of- Parliament) are at your own risk.

The Displays and Collections team stages approved art exhibitions hosted by members in exhibition spaces, facilitates the Parliamentary Service Commission Artworks Committee, and provides art focus tours (bookings apply). Information about upcoming exhibitions is on the Parliament website and on Our House.

Call 04 817 9036 or 04 817 9080

Email [email protected]

ATM A Westpac ATM is on the ground floor of Parliament House, next to the Mail and Distribution office.

Education Services Education Services is in the Education Centre on the ground floor of the Executive Wing. It offers pre-booked curriculum-linked education visits for primary schools and tertiary students. Groups can request to meet with electorate members as part of their visit.

Call 04 817 9596

Email [email protected]

63 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Education – Office of the Clerk The Office of the Clerk is also available to assist you and your staff with training sessions around any area of parliamentary practice and procedure you would like to explore. Sessions can be offered to large or small groups, or one-on-one on request.

Call 04 817 8096

Email [email protected]

Facilities for members These spaces are for members only: • The Members’ Lounge (first floor of Parliament House, Room 1.088) • Members’ Dining Room (behind Bellamy’s, third floor, Executive Wing) • Changing rooms (Room B.075, Parliament House) which include lockers, showers, and toilets.

Flags on the Parliament forecourt The New Zealand flag is flown every day and other flags are flown to mark special occasions or visits. If you would like to fly a flag, contact the Mail & Distribution team.

Call 04 817 9573

Email [email protected]

Gym and pool (Exercise Room) There is a gym and pool on the ground floor of the Executive Wing. It can be used by members and their spouses/partners, as well as staff.

64 AT PARLIAMENT

Your immediate family can use the facilities at weekends and on public holidays, providing they are accompanied by you or your spouse/partner.

There is a range of fitness equipment available, as well as lockers, toilets, showers, and towels available. Massages are also available by appointment, on a user-pays basis.

If you want to use the Exercise Room, get in touch with the Security Systems office so access can be added to your security card.

Call 04 817 9496

Email [email protected]

Room 1.003 Parliament House

Laundry, ironing and dry cleaning There is a laundry in the basement of Parliament House (Room B.084) that has ironing facilities, washing machines, dryers, and a laundry tub. Laundry facilities are also available in the Exercise Room.

Dry cleaning, repairs and laundry can be dropped off at: • Copperfield’s Café (first floor, Executive Wing) • Oliver’s Café (ground floor, Bowen House)

Drop off your items before 8.30am if you want same-day service. Ask staff to call you when the items are ready to be collected.

65 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Parents’ room Parents’ rooms are available for members and their families on the first floor of Bowen House (via the Exhibition Space), and on the second floor of Parliament House (opposite the cage lift).

Parliament TV and broadcasting You can watch the House live or replayed from your TV, computer, or mobile device, or listen to it on the radio. Viewers have the option of live closed captioning, and simultaneous interpretation of Te Reo Māori when it is spoken in the House.

Television Parliament TV (PTV) broadcasts live from Parliament on these digital television platforms:

Freeview – SKY – Vodafone – Channels 6 and 7 on channel 31 channel 86 channel 86 parliamentary precinct TVs.

Web streaming and mobile device PTV is web streamed on the Parliament website (www.parliament.nz/en/watch- parliament) and on the Virtual House mobile device app.

Question time is replayed on PTV each sitting day at 6pm and 10pm.

On Demand All proceedings can be viewed as video on demand from the Parliament website: https://www.parliament.nz/en/watch-parliament/ondemand

Radio Radio broadcasting of all proceedings is available on Radio New Zealand’s AM network frequencies: http://www.radionz.co.nz/listen/amfm

The RNZ website has podcasts of programmes about Parliament and podcasts of question time: http://www.radionz.co.nz/parliament

For Parliament TV and radio broadcasting queries phone 04 817 9534.

66 AT PARLIAMENT

PlayHouse childcare centre PlayHouse is a parent-run early childhood centre at the rear of the Parliamentary Library. Its childcare services are available for children of members and staff who work in the parliamentary precinct.

PlayHouse offers full-time or part-time placements for children aged between six months and five years. There is usually a waiting list for PlayHouse, so placement cannot be guaranteed. PlayHouse also provides casual care for children over two, where possible. The manager needs at least one day’s notice for casual care.

Call 04 817 9042

Email [email protected]

Copy Centre It is cheaper to get large print, copy, and scanning jobs done through the Copy Centre than through your office printer. The Copy Centre can also help with laminating, binding, and producing parliamentary publicity (e.g. brochures, flyers, and newsletters).

Call 04 817 9438

Email [email protected]

Room B.063, Parliament House

67 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Reception/telephone exchange Parliament operates a telephone exchange service (dial 0 to speak to an operator) from 8.30am-7pm (Monday to Friday).

The reception areas of the Executive Wing and Bowen House are staffed between 8.30am-5pm (Monday to Friday).

Outside of these times security staff are rostered at reception.

Spouses’ room The spouses’ room is available for your partner and children. It has a kitchen, a bathroom, and showering and baby changing facilities.

Call Security to access the room.

Call 04 817 9459

Room 2.009 Parliament House

Tour Services Tour Services provide public tours of Parliament’s historic buildings, seven days a week, as well as member and staff orientation tours. Private, VIP, and special interest tours are available on request.

Call 04 817 9503

Email [email protected]

68 AT PARLIAMENT

Food and functions

We have a catering provider in the parliamentary precinct who offers the following services: Copperfield’s Café The café offers a range of catering options from grab-and-go to buffet and á la carte meals. You can also drop off your dry cleaning here.

Call 04 817 9496

Room First floor, Executive Wing

Monday 7am – 4.30pm Tuesday & Wednesday 7am – 8pm Sitting week hours Thursday 7am – 5pm Friday 7am – 4.30pm

Non-sitting week hours Monday – Friday 7am – 4.30pm

69 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Oliver’s Servery Oliver’s is a grab-and-go café. You can drop-off your dry cleaning here, too.

Call 04 817 9004

Room Ground Floor, Bowen House

Hours 7.30am – 4pm

Bellamy’s Dining Room A fine dining restaurant that serves á la carte and buffet cuisine to members and their staff, families, and guests. Call 04 817 9496

Room 3.1 Third floor, Executive Wing

Sitting week hours Lunch 12pm – 2pm and Dinner 6pm – 8.30pm

Open for bookings for groups 10+, booked 3 days in Non-sitting week hours advance

Members’ Only Dining Room A relaxed environment for members to enjoy fine cuisine. Call 04 817 9678

Room Third floor, Executive Wing

Monday – available for catered functions Sitting week hours Tuesday/Wednesday 6pm-8.30pm Thursday/Friday – available for catered functions

Non-sitting week hours Available for catered functions

70 AT PARLIAMENT

Trolley service A food and drink service delivered to offices, select committee rooms, and meeting spaces. Call 04 817 9658

Hours 7am – 8.30pm (please place orders 24 hours in advance)

Room service A catering service exclusive to members, delivered to their offices.

Call 04 817 9658

Monday 7am – 8.30pm Tuesday/Wednesday 7am – 10.30pm Sitting week hours Thursday 7am – 8.30pm Friday 7am – 4.30pm

Non-sitting week hours Daily 7am – 4.30pm

Pickwick’s Bar Ideal for pre-dinner drinks or to relax with colleagues or guests.

Call 04 817 9124

Room 3.2 Third floor, Executive Wing

Monday – Thursday 5pm – 8pm Sitting week hours Friday 12pm – 2pm and 4pm – 8pm

Non-sitting week hours Monday – Thursday:

Open for group bookings of 20+ booked Friday 12pm – 2pm and 4pm – 8pm 3 days in advance

71 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Catering A high-quality catering service is available for all functions in various locations around the parliamentary precinct.

Call 04 817 9658

Function facilities There are venues across the parliamentary complex that can be booked for functions, meetings, and events for groups between 10 – 450 people. The venues include:

Beehive Theatrette and foyer Banquet Hall

Legislative Council Chamber Grand Hall

Select Committee Rooms 1 & 2, Foyers outside Select Committee Bowen House Rooms 1 & 2

All venues must be booked through the intranet, and the bookings are referred to the Speaker’s Office for approval.

You can also book furniture, catering, sound, video, and data equipment for your function on Our House.

Catering account You can start a catering account by:

Calling 04 817 9658

Visiting Room G.030 in the Executive Wing

72 AT PARLIAMENT

Press Gallery

To become an accredited member of the Parliamentary Press Gallery, journalists must apply first to the chair of the Press Gallery and then to the Speaker. To be accredited, a journalist must work for a reputable news organisation.

When Parliament sits, accredited journalists can observe the debates from reserved seats in the Press Gallery, which is immediately above the Speaker’s chair. Typically, during sitting weeks Press Gallery journalists will interview Ministers, party leaders, and other political newsmakers of the day outside party caucus meeting rooms, select committee rooms, and on the black and white tiles (Level One, Parliament House) as members make their way to and from the debating chamber, particularly before question time.

Press Gallery offices are currently located on the ground floor of Parliament House. The Press Gallery is self-governing. Each year it elects a chair, a deputy, and a treasurer. A current list of Press Gallery members is available at www.parliament.nz

73 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Guiding rules Members must be free to conduct their business and move about the parliamentary precinct without being obstructed by the media, and the media’s conduct must not undermine the dignity of Parliament. Any obstruction of free access may be treated as contempt by the Speaker. Concerns or complaints about Press Gallery conduct should be taken up with your party whip in the first instance.

Rules for filming, interviewing, and photographing Please note this protocol applies to anyone seeking to interview members or to undertake filming or photography, in the parliamentary precinct.

• forecourt and steps of Parliament House • level one foyer of Parliament House The Press Gallery is • corridors outside select committee rooms automatically • ground floor reception of Executive Wing allowed to • level one foyer of Executive Wing between the film, interview, Banquet Hall and bridge (excluding central foyer lift and take and area directly outside Copperfields) photographs • ground floor foyer of Bowen House on/at: • proceedings of public sessions of select committees (requires select committee approval).

74 AT PARLIAMENT

• outside party caucus rooms (on approval from the party whip) • inside a member’s office or directly outside it (on approval from the member) The Press • in any of Bellamy’s dining rooms on approval from Gallery must the General Manager, Parliamentary Service seek approval to • in the Parliamentary Library on approval from the film, interview General Manager, Parliamentary Service and take • in Matangireia – Māori Affairs Select Committee photographs: Room (on approval from the Minister of Māori Development) • in offices and other rooms occupied by staff (on approval from the senior manager of staff concerned).

• pursue a member into a lift or interfere with the closure of lift doors The Press Gallery is not • pursue a member up or down a staircase allowed to • pursue a member into or through the underground (particularly tunnel between Bowen House and the Executive when a member Wing declines to be • pursue a member into an office or toilet interviewed): • pursue a member into a car park within the parliamentary precinct.

75 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

THE HOUSE

76 THE HOUSE

77 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Overview

Sittings of the House During a sitting week, the House usually meets at:

Tuesdays and Wednesdays: 2pm-6pm and 7.30pm-10pm

Thursdays: 2pm-6pm

Urgency The House may pass a motion to put itself into urgency. Urgency allows the sittings of the House to continue beyond the normal meeting times if this is required to complete urgent business. Urgency lasts for as long as it takes for the urgent business to be completed. Generally the House will rise in the evening and come back at 9am, but may sit through the night (although this is rare). Urgency does not allow the House to sit beyond midnight on a Saturday. The Leader of the House may signal in the weekly Business Statement that urgency is likely to take place in the following sitting week. However, an urgency motion may be moved without notice.

Extended sittings The House may also extend its sittings. Usually this will be into the following morning, (i.e. a Tuesday extended into a Wednesday, or a Wednesday extended into a Thursday between 9am-1pm), but the House may also extend its Thursday sitting into the evening and then into Friday morning. Extended sittings may occur following a motion without notice from a Minister or by a determination of the Business Committee.

The bells The ringing of the bells throughout the precinct signals the sitting of the House. During the ringing of the bells only members should use the lifts, so they can get to the House as quickly as possible.

78 THE HOUSE

The House bells are rung at the following times:

Nine minutes before the House Seven minutes before the House sits (for sits (for 15 seconds) five minutes)

When the House adjourns When the House sitting is suspended

For personal votes When there’s no Minister in the Chamber.

Members should be in the House when the Serjeant-at-Arms leads the Speaker in to say the prayer and commence business. Members cannot enter the House during the prayer.

Chamber Services The Serjeant-at-Arms, who operates under the written authority of the Speaker, is responsible for supporting the Speaker in the maintenance of good order on the floor of the House. The Serjeant-at-Arms, supported by the Chamber and Meeting Support Officer (CMSO) team, is also responsible for: • Managing access to the Chamber and lobbies during sittings of the House, under the rules approved by the Speaker, including access for: - Distinguished visitors authorised to enter the Chamber. - Ministers’ or members’ staff, departmental officials, and advisors, for access to meeting rooms. - Staff of a Minister or member to the lobbies at either end of the House for the purpose of making a delivery or receiving an instruction or signature only. - Delivery of papers and messages as required by members in the House. • Security of the Chamber, lobbies, and members’ lounge before and during sittings.

The Serjeant-at-Arms wears a black suit with a small crown and mace badge on the right lapel. CMSO wear black uniforms with an embroidered House of Representatives crest above the breast pocket on their jackets. CMSO also wear name badges (first name only) on the left lapel with a large crown and a mace badge on the right lapel.

The Gallery is managed by Security.

To book seats in the Gallery for members’ guests:

Email [email protected]

79 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Business of the House

The Clerk’s role in supporting the House The Clerk of the House is appointed by the Governor-General as an expert in the laws and procedure that govern Parliament, and is the principal permanent officer of the House of Representatives.

The Clerk: • advises the Speaker and members on the rules, practices, and customs of the House • records, publishes, and broadcasts the proceedings and decisions of the House • certifies bills for Royal assent • issues the Order Paper for each sitting day • is the chief executive of the Office of the Clerk, which provides a secretariat for the House and its committees.

The Clerk is the main contact for the Speaker and other members when they need procedural advice.

The Clerk can be contacted on 04 817 9445 and the Clerk’s office is located at 1.038 Parliament House.

80 THE HOUSE

Rules of the House The Standing Orders contain the rules for the conduct of proceedings in the House and its committees, and for the exercise of powers possessed by the House.

Rulings from the Speaker showing how the Standing Orders have been applied and interpreted and other significant precedents made since 1867 are published as Speakers’ Rulings. Sometimes additional rules are required and the House may make a resolution that has the same effect as a Standing Order. These resolutions are known as sessional orders.

Copies of Standing Orders and Speakers’ Rulings are made available to members as part of your induction material. They can also be found at www.parliament.nz

Business before the House Each meeting of the House is called a sitting, and the agenda for each sitting is called the Order Paper.

A provisional Order Paper is published on the Friday before the next Tuesday sitting.

Order Papers can be found at www.parliament.nz or by contacting the Bills Office on 04 817 9344 or [email protected]

For enquiries about the content of the Order Paper and the progress of legislation, contact the Table Office on 04 817 9017 or table.office@ parliament.govt.nz

At 2pm at the beginning of each sitting day the Speaker informs the House of any petitions, papers, or select committee reports presented and of bills introduced to the House, and the Clerk reads out their titles. The House then moves on to oral questions (question time). On Tuesday and Thursday after question time, the House moves to the Government orders of the day. However, on a Wednesday a general debate is held after question time. This is followed by either Government orders of the day or, every alternate week, private and local orders of the day and members’ orders of the day.

81 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Business Committee The Business Committee is a forum for discussion amongst the parliamentary parties on the organisation of the business to be transacted by the House and its committees. The Business Committee usually meets each sitting Tuesday, and may make determinations as to how business is to be transacted, which come into effect the next sitting day. The determinations are published on the Parliament website.

Business Statement At the beginning of each Thursday sitting before oral questions (except during urgency) the Leader of the House will make a statement to the House about forthcoming business. The statement is subsequently published to the Parliament website.

Urgent debates If a member wishes the House to hold a debate on a matter of urgent public importance they must lodge a written application to the Speaker at least one hour before the House sits. The Speaker may allow the debate to be held if, in their opinion, the matter is a case of recent occurrence, involves the administrative or ministerial responsibility of the Government, and requires the immediate attention of the House.

To lodge an application for urgent debate contact the Clerk’s Office on 04 817 9445.

Oral questions Oral questions may be put to a Minister when they relate to their area of Ministerial responsibility. They may also be put to a member relating to any bill, motion, or public matter connected with the business of the House in the member’s name, such as to the chair of a select committee.

Oral questions must be lodged with the Deputy Clerk between 10am-10.30am on the day the question is to be asked. The Deputy Clerk is located at 1.038 Parliament House.

82 THE HOUSE

For any enquiries about oral questions the Deputy Clerk can be contacted on 04 817 9445. Notice of question forms are available from the Bills Office at 1.067 Parliament House.

The final list of oral questions for the day is published to the Parliament website by 11.30am. When the House sits that day and the oral question is called by the Speaker, the member whose name it is in stands, indicates who the question is to, and reads it to the House. An answer that seeks to address the question must be given. At the discretion of the Speaker, supplementary questions may be asked. The number of oral questions and supplementary questions that parties and independent members can ask are allocated on a proportional basis determined by the number of seats the party has in the House.

Written questions Written questions may be put to a Minister when they relate to their area of Ministerial responsibility. They are lodged on the electronic Written Questions system, which is a web-based application that allows the entering, approving, and publishing of questions and answers, with a member’s electronic signature.

Questions may be lodged no later than 10.30am on a working day. The reply to a question must be lodged no later than the sixth working day after the question is published.

All members have access to the Written Questions system and can delegate staff members to have access to the system by completing a user profile form.

Contact the Table Office about member and staff access to Written Questions and lodging written questions on 04 817 9017 or table.office@ parliament.govt.nz

Contact the Bills Office about Ministerial staff access to Written Questions and replies to written questions on 04 817 9344 or bills.office@parliament. govt.nz

Written questions and the replies can be viewed on the Written Questions system and at www.parliament.nz

83 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Legislation

The House considers several types of bills: prepared for Ministers by the Parliamentary Counsel Office Government bills as part of the Government’s law making programme.

Members who are not Government Ministers can put forward bills. Members’ bills A ballot system is used to choose the bills that are introduced.

Local bills deal with issues in specific geographical areas Local bills and are usually proposed by local authorities.

These bills are rare as they ask for a change to the law for Private bills the benefit of a particular person or group.

The Table Office provides assistance with information on the progress of legislation to members. They also arrange the ballot for members’ bills and the preliminary procedures for private and local bills.

The Table Office is located at 1.051 Parliament House and can be contacted on 04 817 9017 or [email protected]

Bills before the House and select committees, and proposed members’ bills can be found at www.parliament.nz

Members’ bills Members who are not Ministers may propose to introduce a members’ bill. Members’ bills can deal with any matter of public policy. Members’ bills are not introduced to the House like other bills. All members’ bills go into the members’ bill ballot. A draw will occur when there is space on the Order Paper. You will be notified of the drawing of a ballot in advance by the Table Office. A member may have only one bill in the ballot at any one time.

84 THE HOUSE

Members are responsible for developing the policy proposal and for arranging the drafting of bills they wish to introduce. Most parliamentary political parties will have a legislation coordinator to assist.

The Parliamentary Law and Practice team of the Office of the Clerk can provide drafting assistance to members who require it from Legislative Counsel.

Parliamentary Law and Practice can be contacted at OOC- [email protected]

When you are ready to enter a bill into the ballot you must provide a copy of the bill to the Table Office with a notice of proposal form. The deadline for inclusion of a bill in the ballot is 10am on the day of the ballot. For more information on entering a bill in the ballot, please contact the Table Office.

The Table Office can be contacted on 04 817 9017 or [email protected]

Amendments to bills Members may propose amendments to bills on a Supplementary Order Paper (SOP). Members may also propose amendments in writing without placing them on an SOP for circulation, but they must provide six copies of the amendment to the Clerk at the Table.

For assistance with drafting amendments members can contact the Table Office on 04 817 9071 or [email protected]

85 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Petitions A petition is a document addressed to the House of Representatives and signed by at least one person that has to be presented by a member. It asks the House to act on a matter of public policy or law, or to put right a local or private concern. When a petition has been presented to the House, it is referred to a select committee for consideration and a report.

A member presenting a petition must ensure it conforms with the Standing Orders. A petition is presented to the House by delivering it to the Table Office (1.051 Parliament House) on any working day but by no later than 1pm on a sitting day. The Clerk announces the presentation of petitions under general business at 2pm on a sitting day.

For enquires about petitions contact the Table Office on 04 817 9017 or [email protected].

A list of petitions presented is available at www.parliament.nz

Notices of motion With some rare exceptions (for example, if the House gives leave) a member may only move a motion in the House after notice of it is given and the notice appears on the Order Paper.

A notice must be phrased so the House is resolving to do something (e.g. I move that the House congratulate XX for winning XX) and must clearly indicate the issue to be raised for debate. All notices of motion are examined and those that are accepted are set out on the Order Paper as Government or members’ orders of the day. To lodge a notice of motion, a signed copy of a notice of motion must be lodged with the Table Office (1.051 Parliament House) between 9am-10am on a sitting day.

86 THE HOUSE

Notice of motion forms are available from the Table Office (1.051 Parliament House).

For enquires about notices of motion, contact the Table Office on 04 817 9017 or [email protected]

Parliamentary papers The Bills Office supplies parliamentary documents such as bills, the Order Paper, regulatory impact statements, departmental disclosure documents, and departmental annual reports. Lists of new documents held by the Bills Office are circulated to members regularly. Each member has a bills box where papers can be collected and these are found outside 1.067 Parliament House.

The Bills Office can be contacted on 04 817 9344 or bills.office@parliament. govt.nz. Papers presented can also be found at www.parliament.nz

Hansard and Journals The official report of the debates in the House is known asHansard . It is a near- verbatim record of what was said. The Hansard team is responsible for producing the debates and publishing them as bound volumes and on the Parliament website. Draft Hansards are available on the website about two and a half hours after a member has spoken in the House, and a link to the draft is emailed to members, who can check that what they said has been correctly understood in the reporting of that speech and make any corrections as soon as possible.

For questions about Hansard contact 04 817 9206 (day) / 04 817 8123 (evening) or [email protected]

The Clerk notes all proceedings of the House. Their notes are published as the Journals of the House.

87 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

For inquiries regarding the Journals contact the Table Office on

Call 04 817 9017

Email [email protected]

Both Hansard and the Journals of the House are available at www.parliament.nz

Te Reo Māori in the House When Te Reo Māori is spoken in the House there is a simultaneous English interpretation available through the earpiece provided in your seat. Speeches or remarks made in Te Reo Māori and interpreted instantly in the House are, and transcribed and translated for publication in the Hansard by Ngā Ratonga Reo Māori of the Office of the Clerk.

Interpretation, transcription, and translation services are also provided by Ngā Ratonga Reo Māori to select committees.

For questions about likely material for translation in the House or committees contact Te Kaiwhakahaere

Call 04 817 6610

88 THE HOUSE

Select committees

Each select committee has a clerk of committee, who is responsible for managing a committee’s workload and making arrangements for the presentation of committee reports to the House. Committee staff prepare meeting papers, record proceedings, research and analyse information, and prepare committee reports. They provide advice to committees on the rules, conventions, and practices.

All committee documents are available to members via the electronic select committee system.

Advice on select committee procedure is also provided to witnesses and advisers appearing before select committees, and to members of the public making submissions. When committees require the assistance of specialist advisers, they can be engaged under contract to the Office of the Clerk.

A weekly schedule of select committee meetings can be found under Parliamentary Business on www.parliament.nz

The areas of ministerial responsibility are reflected in 12 subject-specific committees

Economic Development, EconomicDevelopment.ScienceInnovation@parliament. Science and govt.nz Innovation

Education and [email protected] Workforce

Environment [email protected]

Finance and [email protected] Expenditure

Foreign Affairs, [email protected] Defence and Trade

89 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Governance and [email protected] Administration

Health [email protected]

Justice [email protected]

Māori Affairs [email protected]

Primary [email protected] Production

Social Services and [email protected] Community

Transport and [email protected] Infrastructure

There are also four specialist committees: • Officers of Parliament – oversees Officers of Parliament and recommends persons for appointment, 04 817 9445 • Privileges – considers matters relating to or concerning parliamentary privilege, 04 817 9445 • Regulations Review – examines all [email protected] • Standing Orders – reviews or considers the Standing Orders and procedures and practices of the House, 04 817 9445.

For general enquiries about select committees contact 04 817 9520 or [email protected]

90 THE HOUSE Outcomes from the Review of Standing Orders 2017

The Standing Orders committee is empowered to review the Standing Orders, procedures and practices of the House, and usually conducts a review each Parliamentary term. A summary of the outcomes from the review of the Standing Orders 2017 is listed below. This includes changes to the Standing Orders as well as observations about how the House’s existing rules should apply in practice and opportunities for change and innovation.

Main Points

Subject select The number of subject select committees has reduced committees from 13 to 12, and the subject areas are rearranged.

Select committees are expected to reduce in average Select committee size, with a guideline of 96 seats overall, allocated on a membership proportional basis.

Effective chairing of Expectations have been set out for how select committee committees chairpersons carry out this role.

Committee meetings Select committees are strongly encouraged to meet in adjournment weeks during weeks when the House is not sitting.

Members are encouraged to make proposals to the Business Committee about how to focus the House’s Business Committee time on debating the important issues of the day. The innovations Clerk will publish a handbook to help members to make the most of the Business Committee’s power to innovate.

Identified ways the Business Committee could promote better law-making: • Rewarding the use of inclusive and robust pre- legislative processes by the Government Effective law-making • Referring Supplementary Order Papers to select committees • Arranging the committee stage of bills based on themes for debate rather than the number of parts in each bill

91 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Encourage the practice of the Attorney-General reporting New Zealand Bill of on amendments to bills that appear inconsistent with the Rights Act New Zealand Bill of Rights 1990, at any time during the legislative process.

The Clerk of the House intends to consult members Family-friendly about better accommodating family needs in Parliament parliamentary life.

Parliament TV The ban on the use of coverage for satire, ridicule, or coverage denigration is lifted.

The Speaker can deal retrospectively in the House with Retrospective rulings matters of order if it is in the House’s interests to do so, but members cannot raise retrospective points of order.

New rules for the Estimates and annual reviews, which Financial scrutiny have been trialled by the Business Committee, are now debates made permanent.

A new procedure is introduced for debating each international treaty that the Government intends to International treaties implement through a bill, in return for the first reading of the bill being taken without debate.

A new feature will be developed on the Parliament Parliamentary website for members to publish notices about noticeboard community events or milestones or significant achievements by constituents.

The purpose of the Register is amended, a new declaration category is created to cover interests in Pecuniary interests managed investment schemes, and provision is made for corrections to members’ returns to be published as part of the parliamentary record.

92 THE HOUSE

Inter-Parliamentary Relations

The New Zealand Parliament is in regular contact with overseas parliaments and is a member of a number of inter-parliamentary organisations. There are a number of ways that you can become involved in inter-parliamentary relations. These include an annual programme of parliamentary delegations and exchanges, the establishment and activities of Parliamentary Friendship Groups meeting with Parliamentarians visiting, and membership of organisations like the Commonwealth Parliamentary Association (CPA), the Commonwealth Women Parliamentarians (CWP), the Inter-Parliamentary Union (IPU), and the Asia Pacific Parliamentary Forum. You are invited to become a financial member of the CPA and IPU, and join Parliamentary Friendship Groups of your interest, for the duration of the Parliament.

The Inter-Parliamentary Relations secretariat facilitates contact with overseas parliaments and our Parliament’s official participation as a member of inter- parliamentary organisations. It also undertakes planning and management for inter-parliamentary conferences hosted by New Zealand.

Inter-Parliamentary Relations can be contacted via [email protected]

93 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

94 USEFUL INFORMATION

95 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Parliamentary glossary

adjournment Bringing a sitting of the House to a close. For example, “The House now stands adjourned.” It also describes the period between sittings of the House.

amendment A change to a bill or motion being considered by the House or a select committee.

Annual review Scrutiny by the House and its committees of the performance over the previous financial year, and the current operations of Government departments, Officers of Parliament, Crown entities, State Owned Enterprises, and public organisations.

Appropriation Bill A Government bill that seeks authority from Parliament to spend public money and incur liabilities.

Ayes The votes of members who vote in support of a motion.

Ayes Lobby The lobby to the Government side of the Chamber where members go to record a personal vote in support of a motion.

Backbencher/ A member of Parliament who is not a Minister or a leading Backbench MP member of an Opposition party and who does not occupy a front bench in the Chamber.

Bellamy's The name given to Parliament’s in-house catering service and dining facilities.

Bills Office The part of the Office of the Clerk that supplies parliamentary documents to the House and individual members including bills, Order Papers, regulatory impact statements, and annual reports.

Cabinet The central decision-making body of executive Government, which is chaired by the Prime Minister and made up of Ministers to decide significant Government issues.

96 USEFUL INFORMATION

caucus A collective term for all members from the same political party. A caucus meets regularly in private to consider party matters.

Chamber The debating chamber where the House of Representatives meets. clauses Distinct, numbered blocks of text that together form a bill that may be grouped into parts. Each clause deals with a single matter or closely connected set of points. Clauses become known as sections when a bill becomes an Act.

Clerk of A member of the Office of the Clerk who provides Committee secretariat support to select committees. committee of the A committee of all members of Parliament presided over by whole House a chairperson. The committee considers certain business in detail. In the case of bills, the committee stage happens after the second reading, and during this stage any member may propose amendments to a bill.

Confidence/vote The ability of the Government to command the support of a of confidence majority of members in the House. If the Government loses the confidence of the House, another party could seek to form a Government or a general election might be needed. conscience vote A personal or free vote made by all members according to their own conscience rather than along party lines.

Crown The King or Queen of New Zealand when exercising powers through Ministers. In effect, the Executive Government. debate A discussion on a bill or a motion before the House. dissolution The ending of a Parliament by proclamation resulting in a general election. e-committee The Office of the Clerk’s electronic select committee system. enact To pass an Act of Parliament.

97 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Estimates A detailed statement of how the Government proposes its departments and other agencies will spend public money and incur liabilities in a financial year. This spending must be approved through an Appropriation Bill.

executive The Government of the day forms the executive, which is a decision-making group made up of the Prime Minister and other Ministers.

Executive Council The highest governmental body in New Zealand. It consists of all Ministers and is presided over by the Governor- General. The council's primary function is to issue Orders in Council.

first reading The first stage (debate) in the passing of a bill. On passing its first reading a bill is usually referred to a select committee for consideration and public submissions.

gallery The public seating areas above the Chamber.

Government Bill A bill introduced by the Government dealing with matters of public policy.

Hansard The official record of the proceedings of Parliament.

introduce (a bill) To present a bill to the House marking the start of the bill’s progress towards becoming law.

Leader of the The Minister, appointed by the Prime Minister, who House coordinates Government business in the House.

Leader of the The leader of the largest political party in the House that is Opposition not part of the Government.

Local Bill A bill put forward by a local authority, such as a city council, seeking a change to the law to deal with an issue specific to its area. A local bill is usually sponsored by the local MP.

legislative The process by which the House considers a bill before it process becomes an Act of Parliament. To be successful a bill must be read three times.

98 USEFUL INFORMATION

legislature A law-making body. The House of Representatives is the legislature for New Zealand.

Mace A symbol of the Speaker’s authority. At the beginning of a sitting day the Serjeant-at-Arms carries the Mace into the Chamber and places it on the Table. When the Chairperson is presiding over the committee of the whole House, the Mace is placed it in a cradle underneath the Table.

Members’ ballot The process from which members’ bills are drawn from the ballot to be considered by the House.

Member’s Bill A bill introduced by a member who is not a Minister. motion A formal proposal put to the House of Representatives or a committee for debate and usually a vote. move To propose a motion.

Noes The votes of members who vote against a motion.

Noes Lobby The lobby to the Opposition side of the Chamber where members go to record a personal vote against a motion. notice of motion Notice of a member’s intention to move a motion (the text of which is printed on the Order Paper).

Order Paper The document that sets out the proposed order of business, or agenda, for the House on any one sitting day. orders of the day The items of business set down on the Order Paper.

Orders in Council A type of legislative instrument made by the Executive Council that are the main method, after Acts of Parliament, for the Government to implement decisions that need legal force, such as regulations. out of order The term describing any proposal, action, or behaviour that is against Standing Orders.

99 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

parliamentary The exercise of certain powers and immunities for privilege members and other people (officers and witnesses) taking part in Parliament’s proceedings. Parliamentary privilege is designed to help the House function effectively without outside interference.

part A division of a bill which contains a group of clauses under a single heading. Not all bills are structured with parts.

party vote A procedure where each party is called upon to vote and a single member may cast the vote on behalf of all members of the same party. A party may authorise another party to lodge their vote if there are no members of that party available.

personal vote A vote cast by members individually. Personal votes are used for conscience issues or where party votes are too close to give a definite result.

point of order A question about whether the proceedings of the House or a committee comply with Standing Orders.

Private Bill A bill put forward by an individual or group seeking a change to the law for their personal benefit. A private bill is sponsored by an MP.

provision A general term for an element of a bill such as a clause, subclause, part, or schedule.

oral questions/ A part of general business dealt with by the House each question time sitting day when members ask oral questions of Ministers, select committee chairpersons, or other members about matters under their responsibility.

written questions Questions lodged by members for Ministers to answer in writing which relate to matters for which the Ministers are responsible.

100 USEFUL INFORMATION

reading A formal stage in the process of considering a bill where the House orders that the title of the bill be read out. This must occur three times for a bill before it is considered to have been passed by the House. recess The period of time between sessions (House sitting) of Parliament. regulations Laws made by a person or organisation, such as the Governor-General, a Minister, or a government agency, under the authorisation of Parliament. resolution A formal decision made by the House of Representatives or a committee.

Royal assent The signature of the Sovereign or Governor-General. Royal assent is needed before a bill that has been passed by the House can become an Act of Parliament.

Rubber door The Parliament House ground floor entrance off the parliamentary forecourt. ruling An authoritative decision made by a presiding officer about a matter of procedure. schedule An appendix to a bill setting out matters too detailed to be included in the main body of the bill. select committee A cross-party committee made up of members who meet to deal with issues and draft legislation on a particular subject.

Sessional orders Temporary rules that supplement or suspend Standing Orders. sitting day A day on which the House meets.

Speaker’s Rulings Rulings made by the Speaker explaining how Standing Orders should be applied or interpreted.

Standing Orders Rules made by the House that govern its proceedings and committees.

101 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

subordinate See regulations. legislation

Supplementary A statement of further amounts to be spent by Government Estimates departments, Officers of Parliament, Crown entities, State Owned Enterprises, and public organisations in the current financial year, in addition to the details of spending contained in the Estimates. This spending must be approved by an Appropriation Bill.

Supplementary A paper that is published and circulated to members Order Paper showing an amendment or amendments proposed by (SOP) a Minister or member to a bill being considered by the committee of the whole House or a select committee.

Table The large table in front of the Speaker’s Chair in the Chamber. Parliamentary papers, such as bills and budget documents, needed by members for a sitting of the House are placed on the Table. The term ‘tabled’ is used when a member formally presents a document to the House.

Table Office A part of the Office of the Clerk that provides procedural help to members in the Chamber and their staff.

third reading The last stage (debate) in the passing of a bill. Once passed, a bill receives Royal assent to become New Zealand law.

urgency A mechanism that gives the Government extra time in the House to progress matters that need to be urgently addressed. Under urgency the House may pass identified items of business through more than one stage at a time.

voice vote The result of a vote as initially declared by the presiding officer. If no member then calls for a party vote or a personal vote the decision is regarded as unanimous.

vote Motions are put to a vote, which can be a voice vote, party vote, or personal vote.

102 USEFUL INFORMATION

Vote (Estimates) Part of an Appropriation Bill containing details of the authority to spend public money or incur expenses in a particular area. For example, Vote Health.

Whip/musterer A member who acts as a party manager. Whips prepare lists of members from their party to speak in the Chamber and ensure their members are present in the Chamber when needed. They can also cast votes on behalf of their parties.

103 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Parliamentary acronyms

1R First Reading

2R Second Reading

3R Third Reading

ACC Accident Compensation Corporation

A-G Attorney-General

AMMB Asset Management and Maintenance – the Service’s building and maintenance team

APEC Asia-Pacific Economic Cooperation

BEFU Budget Economic and Fiscal Update

BIM Briefing to the Incoming Minister

BORA Bill of Rights Act

BPS Budget Policy Statement

BSA Broadcasting Standards Authority

BYOD Bring your own device – an ICT equipment term

CAB Cabinet

CDEM Civil Defence and Emergency Management – part of DPMC

CER Closer Economic Relations

CPI Consumer Price Index

CRI Crown Research Institute

CWH/CoWH Committee of the Whole House

DHB District Health Board

DIA Department of Internal Affairs

DOC Department of Conservation

104 USEFUL INFORMATION

DPMC Department of the Prime Minister and Cabinet

DPS Diplomatic Protection Squad

EA Executive Assistant

EECA Energy Efficiency and Conservation Authority

EEZ Exclusive Economic Zone

EOI Expression of Interest

EPA Environmental Protection Authority

EQC Earthquake Commission

ERO Education Review Office

ESR Environmental Science & Research

FMA Financial Markets Authority

FTA Free Trade Agreement

GCSB Government Communications Security Bureau

GDP Gross Domestic Product

GG Governor-General

GNS GNS Science

GPS Government Policy Statement

HNZ/HNZC Housing New Zealand Corporation

HYEFU Half-Year Economic and Fiscal Update

IPCA Independent Police Conduct Authority

IPR Inter-Parliamentary Relations

IRD Inland Revenue Department

LGNZ Local Government New Zealand

LNZ/LINZ Land Information New Zealand

MBIE Ministry of Business, Innovation and Employment

105 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

MCM Members’ Case Manager

MFAT Ministry of Foreign Affairs and Trade

MFE Ministry for the Environment

MoE Ministry of Education

MOF Minister of Finance

MOH Ministry of Health

MOJ Ministry of Justice

MOU Memorandum of Understanding

MPI Ministry for Primary Industries

MSD Ministry of Social Development

MSSM Member Support Staff Manager

NGO Non-Governmental Organisation

NZDF New Zealand Defence Force

NZSIS New Zealand Security Intelligence Service

NZTA New Zealand Transport Agency

NZTE New Zealand Trade and Enterprise

OECD Organisation for Economic Co-operation and Development

OIA Official Information Act

OIO Overseas Investment Office

OoC Office of the Clerk

OoP Out of Parliament, in relation to members’ support staff or regional office(s)

OPQ Oral Parliamentary Question

OTS Office of Treaty Settlements

PCE Parliamentary Commissioner for the Environment

106 USEFUL INFORMATION

PCO Parliamentary Counsel Office

PMO Prime Minister's Office

PQ Parliamentary Questions

PPP Public Private Partnership

PS Parliamentary Service

PSC Parliamentary Service Commission

PTV Parliament TV

RB/RBNZ Reserve Bank of New Zealand

RFP Request For Proposal

RIS Regulatory Impact Statement

SFO Serious Fraud Office

SO Standing Orders

SOE State Owned Enterprise

SOI Statement of Intent

SOP Supplementary Order Paper

SPS Senior Private Secretary

SSC State Services Commission

TPK Te Puni Kōkiri – Ministry of Māori Affairs

VIP/VIPT VIP Transport

107 MEMBERS’ GUIDE TO THE 52ND PARLIAMENT

Websites and social media

Our House – Parliament’s intranet ourhouse.campus.services/Pages/default.aspx

New Zealand Parliament www.parliament.nz

Official website of the New Zealand www.beehive.govt.nz/ Government Authoritative source of Acts, Bills & www.legislation.govt.nz/ Legislative instruments

For MPs current salary, www.remauthority.govt.nz/ accommodation, and family determinations www.legislation.govt.nz/

To view Parliament TV www.parliament.nz/en/watch-parliament/

Government A-Z www.govt.nz/organisations/

Parliamentary Counsel Office www.pco.parliament.govt.nz

Plain language guide to government www.beta.govt.nz services Department of the Prime Minister and www.dpmc.govt.nz Cabinet The House – Legislation, issues, and insights from the House on Radio New www.radionz.co.nz Zealand

108 USEFUL INFORMATION

Social media

@NZParliament

NZ Parliament on Facebook

inthehouseNZ channel and NZ Parliament (You Tube)

Parliamentary Precinct Emergency Information

Emergency hotline 0800 NZPARL

Emergency website http://bcp.parliament.govt.nz

Follow us on Twitter (@BCPNZParl) https://twitter.com/BCPNZParl

109