United Counties of Leeds and Grenville Committee of the Whole Minutes

Tuesday, March 3, 2020 9:00 a.m. Council Chambers 25 Central Avenue West, ,

Members Present: Corinna Smith-Gatcke, Chair Pat Sayeau, Warden, Roger Haley, Arie Hoogenboom, Robin Jones, Doug Malanka, Herb Scott, Doug Struthers

Staff Present: Andy Brown, Chief Administrative Officer Arup Mukherjee, Director of Public Works Alison Tutak, Director of Community and Social Services Jeff Carss, Manager of Paramedic Service Pat Huffman, Treasurer Tracy Jordan, Interim Administrator, Maple View Lodge Cherie Mills, Manager of Planning Services Colleen Hickey, Manager of Human Resources Geoff McVey, Forest Manager Lesley Todd, Clerk Andrea Bolton, Deputy Clerk (Recording Secretary)

Others Present: Kyle Johnston, Officer Cadet, Brockville Rifles Unit JoAnn Bell, Cycling Without Age Dianne Dillon, Cycling Without Age Wayne Lowrie, Recorder and Times

1. Call to Order

The Chair called the meeting to order at 9:00 a.m. Ms. Smith-Gatcke offered regrets on behalf of Ms. Peckford.

Committee of the Whole Meeting Minutes March 3, 2020

2. Adoption of the Agenda

Resolution No. CW-028-2020 Moved by Herb Scott Seconded by Roger Haley THAT the Agenda for the March 3, 2020 meeting of the Committee of the Whole be adopted as circulated. CARRIED

3. Disclosure of Pecuniary Interest and General Nature Thereof - Nil

4. Adoption of the Minutes of the Previous Meeting

4.1 Meeting Minutes Dated February 4, 2020

Resolution No. CW-029-2020 Moved by Doug Struthers Seconded by Roger Haley THAT the Minutes of the Committee of the Whole meeting held on February 4, 2020 be adopted as circulated. CARRIED

5. Delegations/Presentations 5.1 Kyle Johnston, Officer Cadet, Brockville Rifles Primary Reserve Infantry Unit, Brockville - New Attractions and Recruiting Plan

Officer Cadet Johnston noted the Brockville Rifles is a Primary Reserve Infantry Unit in the . In addition to his role as an Infantry Officer during training, he is also the Unit’s Attraction Officer and works alongside the Unit’s Recruiting Officer to raise the profile of the Unit with the ultimate goal of increasing recruiting numbers. Officer Cadet Johnston explained Reserve Units across the country, including Brockville, have seen a decline in recruiting numbers particularly since the end of ’s participation in the war in Afghanistan. He has been tasked with designing and undertaking a comprehensive Unit Attraction Plan.

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Officer Cadet Johnston noted there is a lack of understanding of what members of the Canadian Armed Forces and Reservists do. He noted Reserve Units augment the strength of numbers in the Army, Navy, and Air Force. He explained Reserve Units cover the full range of skill sets including, but are not limited to, supply, finance, logistics, electronic warfare, and intelligence and occupy positions such as the Infantry. He noted Reservists undertake the same training as the regular Force, following which the members are required to train at their home units part time and have the opportunity to pursue full time positions within the Armed Forces, including deployments overseas.

Officer Cadet Johnston stated the Brockville Rifles have a long history of service abroad and members take part in domestic operations including disaster relief efforts, such as the flooding in in the past few years. He noted despite all of this, the public is often unaware of opportunities to serve. He noted the Attraction Plan is designed to change this, with the first phase consultation and drafting, which will last until the end of March. During the consultation phase, he will be speaking with key leaders and influencers within the community to get feedback and make connections within the communities. They will also identify, create, and plan for opportunities and events within their area of responsibility. The events will highlight the work the infantry does and partner with organizations who may produce the type of recruits they are looking for. The organizations may include private businesses, fire departments, and the paramedic service.

Officer Cadet Johnston noted the Unit currently sits at 50% strength and as a result there are plenty of jobs available. He stressed they are open for business and are hiring. The ongoing conversation they wish to have with community leaders is how to best get that message out to the community. He explained typically, their recruiting profile has attracted younger soldiers, however; they are now seeing people in the 30 plus range. In addition to high school students, they are seeking recruits of varying backgrounds, education, ages, and skill sets. They are primarily looking for infantry soldiers and for officer candidates with a university degree, but there are positions available in administration, including human resources and financial services. At a minimum, they are looking for Canadian citizens ages 16 to 53 with a certain number of high school credits.

Officer Cadet Johnston concluded that as soldiers progress through their careers, there are opportunities for leadership, career training, and full time employment. Citizen soldiers who work in the Brockville Rifles work and live in the community.

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They learn the values that define the Canadian Armed Forces; those values are integrity, loyalty, and courage. Officer Cadet Johnston thanked the Committee for their time, noting he looks forward to how they might work together to fill the ranks of the Brockville Rifles with citizens from their respective communities.

Mr. Struthers provided some history on the Brockville Rifles, noting a gentleman in his community, Victor Sutherland, knows a great deal about the history of and could help with speaking and recruiting engagements. Mr. Struthers also suggested legions would be a good point of contact for recruitment.

Mr. Hoogenboom found the delegation to be an informative and suggested sending this information out to the local municipalities, who may in turn put it on their agendas and share it with the public.

Warden Sayeau noted when he was in high school, it was mandatory to be a Cadet and he presently has a son serving in the navy. He is a booster for the Cadet movement at the high school in Prescott, asked if they go to high schools to talk to the students, and if there is a way this Committee could help with that. Officer Cadet Johnston stated the Recruiting Officer goes into the high schools and encourages enrollment; that will continue to be a portion of their recruiting profile. He noted any contacts the Committee members have would also be welcome. He noted part of the challenge in the past with those types of new recruits is the high turn over of recruits to the regular Force, which is a great thing for the Canadian Armed Forces as a whole, but a challenge with retention of the soldiers and officers. That is part of the reason they are trying to broaden their horizon to the 30 plus age group.

Mr. Haley asked what the number is regarding the Brockville Rifles being at 50% capacity as his Council has mentioned the use of the Brockville Rifles as assistance with sand bagging during flooding. Officer Cadet Johnston noted he could not speak to the exact number, but he can get back to Mr. Haley. Assisting with flooding and disaster relief is part of the training in order to deploy the Rifles domestically. The organization of that would fall to the Department of National Defence and local law enforcement agencies. He concluded they have been deployed in the past and are ready to do so again.

Ms. Smith-Gatcke thanked him for his presentation. Officer Cadet Johnston left the meeting at 9:21 a.m.

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5.2 JoAnn Bell, Cycling Without Age, Brockville - Requesting a Donation Towards the Purchase of a Trishaw in the Community, Specifically for Seniors with Mobility Issues

Ms. Bell introduced Dianne Dillon, also of Cycling Without Age. Ms. Bell reported Cycling Without Age, Brockville is an innovative program that helps seniors and those less able to stay active in their community. The program lets them get out in the fresh air, enjoy their scenic community, and experience life beyond their residence or care centre. The program, which began in 2012, has expanded to 42 countries with thousands of volunteers and thousands of trishaws.

Ms. Bell shared a video with the Committee which showed trishaws in use in and around Brockville. She noted when people can no longer get out and participate in outdoor activities it can lead to isolation, a serious threat to health and well- being. Ms. Bell stated isolation can lead to depression and cognitive decline. Community and Primary Health Care (CPHC) was the recipient of Cycling Without Age’s first project funded by in-kind and monetary donations. Ms. Bell stated the next project is to raise funds to provide rides at no cost to seniors and people with mobility issues. She noted the volunteer pilots of the trishaws provided over 200 rides in 2019 with the oldest passenger bring 101 and the youngest just eight. She noted 100% of donations go to the programs.

Ms. Bell stated they are asking the Counties to donate to the next project to ensure people at Maple View Lodge and St. Lawrence Lodge may be included in the program. The total cost of the project is in excess of $10,000. Any donations over $1,000 are recognized on the bike. Ms. Bell concluded she is honoured to have played a role in the growth of this program in Canada and thanked the Committee for the opportunity to speak to them.

Warden Sayeau asked how large the group Cycling Without Age is, and whether or not there is a membership fee. Ms. Bell stated Cycling Without Age is a worldwide organization. The Brockville chapter has three to four volunteers on the Committee and eight pilots.

Mr. Hoogenboom stated the program speaks to the need to have a trail strategy and shoulders on roads so it can be expanded beyond Brockville. Ms. Bell noted the program went to in 2019.

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Ms. Jones asked if all the pilots have been cleared through a vulnerable sector check. Ms. Bell stated the current pilots have; however, it is not a requirement. If it is required by the Home, then they would supply a pilot who has had a check. Ms. Jones asked how the group is insured. Ms. Bell stated they have their own insurance with $2 million liability. Ms. Jones asked if the program has approached the City of Brockville for donations; Ms. Bell noted they are hoping to provide rides at St. Lawrence Lodge and Maple View Lodge free of charge.

Ms. Smith-Gatcke asked how much it costs to purchase a trishaw; Ms. Bell stated it is $7,900 plus shipping and taxes for a total of $10,000.

Ms. Bell, Ms. Dillon, and Ms. Jordan left the meeting at 9:36 a.m.

6. Staff Reports - Action Reports

6.1 Administration/Corporate Services

6.1.1 Report No. CW-017-2020: Replacement of VDI Server Infrastructure 25 Central Avenue, Brockville

Resolution No. CW-030-2020 Moved by Doug Malanka Seconded by Doug Struthers THAT the Committee of the Whole recommends the purchase of consultative services and required hardware to replace the Counties’ existing Virtual Desktop Environment Server Infrastructure from Dell/Zycom via the Counties existing Ontario Education Collaborative Marketplace agreement with the vendors for a total of $334,610.00 plus applicable taxes; and THAT the necessary by-law be prepared. CARRIED

6.1.2 Report No. CW-019-2020: Amendment to the Long-Term Care Service Accountability Agreement 2019 - 2022

Resolution No. CW-031-2020 Moved by Robin Jones Seconded by Pat Sayeau

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THAT the Committee of the Whole recommends entering into a Long-Term Care Service Accountability Amending Agreement with the South East Local Health Integration Network for Maple View Lodge; and THAT the necessary by-law be prepared. CARRIED

6.1.3 Report No. CW-022-2020: 2019 Statement of Remuneration and Expenses

Resolution No. CW-032-2020 Moved by Doug Malanka Seconded by Doug Struthers THAT the Committee of the Whole recommends that the 2019 Statement of Remuneration and Expenses for Counties Councillors and Appointees to Local Boards as attached to Report CW-022-2020 be received. CARRIED

6.1.4 Report No. CW-024-2020: Modernization Fund

Mr. Brown stated the Counties was notified March 2nd for approval of a Corporate Services Service Delivery Review. The Counties has until into September to complete that project.

Warden Sayeau stated he is pleased to see these types of projects coming forward from staff. He noted the Minister has frequently asks what is happening with the first round of modernization funds to municipalities. He noted there will still be approximately $53,000 available for other projects, in addition to the money set aside for regional modernization projects. He is looking ahead to more ideas from staff and if more robust regional projects are not brought forward the Counties will have available the additional $350,000 set aside for regional projects.

Mr. Hoogenboom noted the Minister should be kept fully informed when the funds are committed.

Resolution No. CW-033-2020 Moved by Doug Struthers Seconded by Herb Scott

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THAT Committee of the Whole recommends the authorization of the following modernization projects to be funded through the Counties’ March 2019 allocation:  Automated Vehicle Location/GPS for Fleet  Ontario Works Digitalization  Paramedic Service Real Time Data  Technology Review/Analysis CARRIED

6.2 Public Works

6.2.1 Report No. CW-021-2020: Sight Line Review at County Road 15 and Branch Road

Mr. Malanka reported this issue is of great concern to the people in North Augusta on the Branch Road and although it only meets the minimum requirements, the action is supported by the community.

Resolution No. CW-034-2020 Moved by Doug Struthers Seconded by Doug Malanka THAT the Committee of the Whole recommends that an “All Way Stop” be established at the intersection of County Road 15 and Branch Road in the Township of Augusta; and THAT the necessary by-law be prepared. CARRIED

Mr. McVey and Ms. Mills joined the meeting at 9:45 a.m.

7. Staff Reports - Information Reports

7.1 Report No. CW-016-2020: Summary of 2019 Planning Applications

Warden Sayeau stated he was impressed by the amount of work that went through the Planning Department in 2019. He said it was robust activity in the Department that included over 560 consent summaries over the 2015 to 2019 time period.

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Ms. Smith-Gatcke asked whether the numbers represent an increase or decrease when compared to the past several years. She also asked if staff are anticipating an increase. Ms. Mills stated it appears there has been an increase in the number of subdivisions, but typically, they take a year from the time of pre-consultation to get all the studies done, so the level fluctuates. She stated consents appear to be going up and down over the last five years, making it hard to predict but overall they have stayed about the same. Ms. Mills noted the Planning Department has taken on the local Official Plan Amendments and local Official Plans, which have added significantly to the Department’s workload.

Ms. Smith-Gatcke asked if the Planning Department is doing anything with respect to modernization since Province is asking of municipalities to increase housing stock and reduce red tape. Ms. Mills noted one of the things they have been working on is Development Review Team meetings, which work well for the larger municipalities. The Department is constantly looking at ways to improve processes and currently they are trying to provide and online process for subdivision applications and background studies.

Mr. Struthers noted the Merrickville Grove 98 unit project that it is comprised of mixed housing, may meet the definition of affordable housing and is on municipal services. Mr. Struthers drew the Committee’s attention to the Merrickville Estates, a 75 unit development which was built in three phases beginning ten years ago. He noted these types of projects are a lot of work, but over the course of time, slow down. He concluded the report paints a good picture of stable growth over time throughout the Counties.

7.2 Report No. CW-018-2020: Household Hazardous Waste - 2019 Summary

Mr. Hoogenboom noted it was great to see the volume of usage in Rideau Lakes Township at the Lombardy site and hopes the site will continue, as it is drawing a lot of people and keeping hazardous waste out of the landfills. He offered congratulations to the Department.

Mr. Struthers stated it will be interesting to see the effect of the Provincial changes to recycling, which will put the onus on the producer. He noted there may be more opportunities for recycling hazardous products, though that will not make the Counties’ Household Hazardous Waste program redundant.

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Warden Sayeau noted the contract with Drain-All has expired, and asked if a new contractor will be identified in time to host events next fall. Mr. McVey stated the dates are part of the tender and dates for the events will stay the same.

7.3 Report No. CW-020-2020: Accessibility Annual Status Report 2019

Ms. Jones thanked Ms. Bolton for her quick and knowledgeable response to accessibility inquires.

Resolution No. CW-035-2020 Moved by Roger Haley Seconded by Doug Struthers THAT the Information Reports listed on the Committee of the Whole Agenda dated March 3, 2020 be received and filed. CARRIED

Mr. McVey and Ms. Mills left the meeting.

8. Sub-Committee, Ad Hoc Committee, and Member Reports

8.1 Eastern Ontario Wardens' Caucus Update - Warden

Warden Sayeau reported the meeting with the Minister of Health’s Special Advisor, was postponed and he is not aware of a new date. He noted the EOWC has a well-documented situational overview of Paramedic Services in eastern Ontario. He noted they do have time to see if there is consensus to undertake a review of health units in eastern Ontario. Mr. Brown did bring the matter to the attention of the EOWC CAOs to gauge their level of interest, however, they were not favourable of a situational review because the people they would use to survey are not municipal employees and it would be difficult to complete in a short period of time.

Warden Sayeau noted that has a position for a closer integration of health unit governance to its County Council governance. Mr. Malanka, chair of the Heath Unit Board and United Counties’ representative, has arranged an exploratory meeting to search for common ground. He is pleased that meeting will take place before the next EOWC meeting March 12th.

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8.2 Association of Municipalities of Ontario Board Update

With reference to the roundtable meeting held by the Solicitor General several weeks ago, Ms. Jones noted those in attendance heard that Mathew Wilson is the AMO contact with respect to the proposed Police Service Board changes. Although he was unable to attend the Brockville session, Ms. Jones reported she spoke with Mr. Wilson about the comments made at the meeting. She explained the positions put forward at the Brockville session were consistent with those at other sessions. She urged members to bring her any concerns and she will raise them at next week’s Rural Ontario Municipal Association (ROMA) meeting.

Warden Sayeau noted AMO has requested municipalities provide a resolution regarding their intentions with respect to the transition of the blue box program. He asked Ms. Jones to find out if most municipalities are responding to that request.

8.3 Leeds, Grenville and Lanark District Health Unit Update

Mr. Malanka reported the Board of Health met February 27th and discussed the Seniors Dental Program and Dr. Stewart’s Public Health Modernization Report which was provided to Jim Pine as part of the Provincial review. The report respects the challenges and objectives the Province is trying to achieve. The Report reflects an in-house consultation that took place over two days and addressed how the Health Unit could respond in terms of the Province’s objectives. The Health Modernization Principles adopted in the report include:  Appropriate municipal role in governance;  No loss of service in our community;  Meaningful involvement in planning for integrity of the Health Unit;  Like Health Unit populations grouped together;  Effective administration services.

Mr. Malanka noted it was pointed out at the meeting that the presentation is not strong in its address of the municipal role in governance. Mr. Malanka proposed to the Board that an extra meeting be held with CAOs and Wardens from Renfrew County, Lanark, Leeds and Grenville, and governance board members for an exploratory open discussion regarding the role of counties in governance. The meeting will he held March 5th. With respect to the meeting with Mr. Pine, it has been rescheduled to March 19th in Frontenac County.

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Mr. Malanka noted Dr. Stewart also provided an update on the coronavirus situation; he noted there was nothing new to report to the Committee of the Whole. Mr. Malanka concluded it would be useful to have Dr. Stewart come to the Committee or Council to speak about the Modernization Report.

At the recent Association of Local Public Health Agencies Conference, Jim Pine gave a short presentation in which he pointed out that due to the delay in the Modernization Reports, they are allowing Health Units to add addendums and supplementary materials to their reports. Mr. Pine also confirmed the 70/30 split between the Province and the Health Units is non-negotiable.

Ms. Hickey joined the meeting at 10:08 a.m.

Ms. Jones stated she appreciates the significance of the Modernization Report and the need for Dr. Stewart to come to speak to it; however, the coronavirus is the number one stressor for the world today, and she would rather have updates from the Board of Health as opposed to the media. This would give the members the ability to provide their constituents with real-time information about what is happening in Ontario. Mr. Haley suggested Dr. Stewart could bring a two-part presentation on both the Modernization Report and the coronavirus. There was consensus among the Committee to invite Dr. Stewart to make a presentation on both topics.

Mr. Malanka stated he will carry the message back to the Health Unit. He said he would ask them to provide him with a copy of the coronavirus report Dr. Stewart prepared and will distribute it.

8.4 Report No. CW-023-2020: Council Code of Conduct

Mr. Hoogenboom, chair of the Code of Conduct Committee, noted the legislations requires the municipality to have a Council Code of Conduct. He said public accountability and transparency have grown at the local level; it is critical for public trust in municipal government and for Council to have a Code of Conduct. He thanked the Code of Conduct Committee members for their efforts and thanked the Clerk for her coordinating efforts. He noted there were three meetings and several reviews by the Integrity Commissioner.

With respect to Section IV, Gifts and Benefits, Ms. Jones noted there is a list “a” through “I” of gifts a member can accept. With specific reference to item “d”, Ms.

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Jones noted the phrasing should read “other orders of government” rather than “other levels of government”. She said a member may be making a presentation or attending a meeting in their official capacity at a group other than an order of government, and groups other than orders of government are not identified in the Code. Mr. Brown suggested such situations were covered under section “c”, meetings, banquets, receptions, ceremonies, or similar events. Ms. Jones suggested adding the words “bona fide organizations” to the list in section “d”.

Mrs. Todd said the intent of the section can be made as broad or as narrow as the Committee chooses. She noted the member must be representing the United Counties at the function. From a remuneration and expense position, if the event is not addressed in the Code of Conduct it may be covered elsewhere in another Counties’ By-law.

Mr. Malanka stated the definition of “bona fide” is real or genuine, and he suggested the Committee means something more than that. He suggested the list of other orders of government could be expanded to include non-profits. He noted his interpretation is government to government, implying an expectation there would be no undue advantage for attending. He concluded the use of the word “bona fide” doesn’t fit.

Mr. Struthers said he is comfortable with the change and asked if a motion was required to amend the draft. Mr. Hoogenboom said instruction to staff to make the change and bring the final draft to Counties Council would be sufficient.

Resolution No. CW-036-2020 Moved by Arie Hoogenboom Seconded by Herb Scott THAT the Committee of the Whole recommends that the draft Code of Conduct as presented by the Code of Conduct Committee and attached to Report No. CW-023-2020 be adopted; and THAT the necessary by-law be prepared; and THAT the Code of Conduct Committee be dissolved upon passage of the by- law. CARRIED

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8.5 Resolution re: Roadside Spraying on County Roads

Mr. Hoogenboom stated he is asking staff to provide some options with respect to roadside spraying and is in favour of a reduction or elimination of roadside spraying. When the Committee receives a report from staff they can then hold a further discussion on the matter.

Mr. Malanka stated he agrees with the proposal to have staff look at this. He noted since he has been on Council there has been a consensus to continue the spraying program because there are advantages. He noted at the recent Ontario Good Roads Association Conference, a doctor spoke on the impact of climate change and the coming increase in insect borne diseases. Council has instructed staff to examine ways of mitigating climate change and he would like staff to look broader at the possibility of the increased use of pesticides over the coming years.

Resolution No. CW-037-2020 Moved by Arie Hoogenboom Seconded by Robin Jones THAT the Committee of the Whole recommends that staff be directed to prepare a report on the viability of the elimination and/or major reduction in the County Roadside Spraying Program and replace it with an aggressive mowing campaign for noxious weed control. CARRIED

8.6 Ontario Job Site Challenge

Warden Sayeau requested staff prepare a motion in support of the Edwardsburgh Cardinal Ontario Job Site Challenge application for the March 19th Council meeting and to be included with the Township’s application submission by the end of March.

9. Information Items

9.1 Information Items List Dated March 3, 2020

With respect to item nine on the Information Items List, Resolution to Adopt a New Official Plan, Village of Merrickville-Wolford, Mr. Struthers noted

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Merrickville-Wolford Official Plan process was a good, healthy exercise that sets the table for the next five years.

Regarding item ten on the Information Items List, Mr. Struthers requested this item be placed on the next Committee of the Whole agenda. The item is a resolution from the Village of Merrickville-Wolford requesting the Ministry of Natural Resources and Forestry to provide Wetland evaluations and to re- evaluate the Provincially Significant Wetlands Designation of the Northeast Quadrant of the Village. With respect to the new Wetland mapping that must be in the Official Plan, Mr. Struthers noted there are a number of occasions where the designations were put into place without supporting evidence from the property owner or the municipality. From a municipal perspective it has an impact on assessment. He concluded this is important from a County perspective as well.

Warden Sayeau drew the Committee’s attention to items three and four on the Information Items List, noting municipalities are passing motions in support of the Conservation Authorities as part of the reaction to the proposed changes to the traditional role of the Conservation Authorities. He asked if there is an appetite within the Committee to support some of these resolutions. He noted item five on the List is a resolution supporting Bill 156, the Security from Trespass and Protecting Food Safety Act, the enforcement for safety on family farms; he suggested this item should also be brought forward for support.

The information item list was received and filed.

10. Unfinished Business

10.1 CAO's Report - Action Requests

10.2 CAO's Report - Policy Issues

11. Announcements

Warden Sayeau announced there is a meeting with Jim Pine scheduled for March 19th, the same date as the next Council meeting. The meeting will discuss Health

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Units in the morning and Paramedic Service in the afternoon. The Committee decided not to reschedule the Council meeting, as quorum will be present.

Mr. Struthers announced Sunday, March 8th is Doors Open at Limerick Forest. The event runs from 9: 00 a.m. to 3:00 p.m. and will feature horse drawn wagon rides as well as dog sleds. He invited the members to come out to enjoy the community forest.

Mr. Malanka reminded members Friday, March 6th is Augusta Township’s Mayor’s Breakfast starting at 7:30 a.m.

Mr. Malanka announced Friday and Saturday, March 6th and 7th is the Leeds Grenville Approved Small Business and Trade Show to be held at the Leo Boivin Centre in Prescott from 9:00 a.m. to 3:00 p.m.

Mr. Hoogenboom announced the Township of Rideau Lakes will hold its Business Recognition Awards Breakfast Friday, April 3rd in Newboro. The event recognizes the Business of the Year, the Business Innovation, and the Young Entrepreneur of the Year.

Mr. Hoogenboom announced the Township of Rideau Lakes passed its 2020 Budget March 2nd. He noted there is $19.3 million in expenditures and revenues, of which $5.5 million is on capital works, an historic level of capital work. He thanked the Counties for providing room to undertake additional capital work. He noted the School Board levy is also going down and the net impact will be little change to their tax rate.

12. Notices of By-law/Notices of Motion

Under item 8.6 Warden Sayeau gave notice of motion for a motion at Council regarding Counties Council’s support of the Edwardsburgh Cardinal Ontario Job Site Challenge application.

Under item 9.1 Mr. Struthers gave notice of motion requesting Wetland Evaluations from the Ministry of Natural Resources and Forestry for the Provincially Significant Wetlands Designation in the Northeast Quadrant of the Village of Merrickville-Wolford at the next Committee of the Whole meeting.

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Under item 9.1 Warden Sayeau requested a motion of support for the traditional role of the Conservation Authorities to be brought forward at the next meeting of the Committee of the Whole.

Under item 9.1 Warden Sayeau requested a motion to be brought forward at the next Committee of the Whole regarding support for Bill 156, Security from Trespass and Protecting Food Safety.

12.1 A By-law to Recommend the Purchase of Consultative Services and Required Hardware to Replace the Counties' Existing Virtual Desktop Environment Server Infrastructure from Dell/Zycom via the Existing Ontario Education Collaborative Marketplace Agreement

12.2 A By-law to Recommend Entering Into a Long-Term Care Service Accountability Agreement (LSAA) Amending Agreement with the South East Local Health Integration Network for Maple View Lodge

12.3 A By-law to Recommend an "All Way Stop" be Established at the Intersection of County Road 15 and Branch Road in the Township of Augusta

12.4 A By-law to Adopt a Council Code of Conduct

13. Questions from the Media

There were no questions from the media.

14. Questions from the Public

There were no members of the public present.

The Committee recessed at 10:55 a.m. and reconvened at 11:08 a.m. Mr. Mukherjee and Mr. Lowrie left the meeting during the break.

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15. Closed Meeting

Resolution No. CW-038-2020 Moved by Pat Sayeau Seconded by Robin Jones THAT the Committee of the Whole, as provided in Section 239 (2) of the Municipal Act, 2001, S.O. 2001, Chapter 25, move into a closed meeting at 11:08 a.m. to address matters pertaining to: labour relations or employee negotiations; specifically Community and Social Services OPSEU Local 494 and Paramedic Service CUPE Local 4440. CARRIED

15.1 Closed Meeting Minutes Dated January 7, 2020

15.2 Mandates - Community and Social Services / OPSEU Local 494 and Paramedic Service / CUPE Local 4440

Resolution No. CW-039-2020 Moved by Herb Scott Seconded by Arie Hoogenboom THAT the closed meeting adjourn and the open meeting of the Committee of the Whole resume at 11:37 a.m. CARRIED

Resolution No. CW-040-2020 Moved by Robin Jones Seconded by Pat Sayeau THAT the Committee of the Whole, as provided in Section 239 (2) of the Municipal Act, 2001, S.O. 2001, Chapter 25, move into a closed meeting at 11:37 a.m. to address matters pertaining to: a proposed or pending acquisition or disposition of land by the municipality or local board; specifically Property at 555 King Street West, Prescott. CARRIED

15.3 Property at 555 King Street West, Prescott

Resolution No. CW-041-2020 Moved by Pat Sayeau Seconded by Robin Jones

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THAT the closed meeting adjourn and the open meeting of the Committee of the Whole resume at 11:50 a.m. CARRIED

15.4 Reporting Out from Closed Session

Ms. Smith-Gatcke reported that under Item 15.2 the Committee met in closed session to discuss the bargaining mandate for the Community and Social Services OPSEU Local 494 and Paramedic Service CUPE 4440. The Committee provided direction to staff.

Ms. Smith-Gatcke reported that under Item 15.3 the Committee met in closed session to discuss a proposed or pending acquisition or disposition of land, specifically 555 King Street West, Prescott. The Committee provided instruction to staff.

16. Adjournment

Resolution No. CW-042-2020 Moved by Roger Haley Seconded by Doug Malanka THAT the meeting of the Committee of the Whole adjourn at 11:54 a.m. CARRIED

______Chair

______Lesley Todd, Clerk

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