State of Florida STATE EMERGENCY RESPONSE COMMISSION For Hazardous Materials HOW TO COMPLY MANUAL Udated in partnership: Florida Division of Emergency Management and the Statewide Local Emergency Planning Committees Rev. 7 November 28, 2017 THIS PAGE INTENTIONALLY LEFT BLANK TABLE OF CONTENTS INTRODUCTION ............................................................................................................................................ 2 LIST OF ACRONYMS ................................................................................................................................... 4 EPCRA TELEPHONE NUMBERS AND/OR ADDRESSES ...................................................................... 5 LOCAL EMERGENCY PLANNING COMMITTEES ............................................................................... 6 SECTION 302 - CHEMICAL NOTIFICATION .......................................................................................... 7 SECTION 303 - FACILITY REPRESENTATIVE DESIGNATION ......................................................... 9 REPORTING PROCEDURES FOR SECTIONS 302 AND 303 ................................................................. 9 STATEMENT OF DETERMINATION ...................................................................................................... 10 SECTION 304 - EMERGENCY RELEASE NOTIFICATION ................................................................ 10 SECTION 311 - SDS/CHEMICAL LIST SUBMITTAL ........................................................................... 11 SAMPLE SDS REQUEST LETTER ........................................................................................................... 14 SECTION 312 - CHEMICAL INVENTORY ............................................................................................. 15 HAZARD CATEGORY COMPARISON ................................................................................................... 16 SECTION 311 AND 312 EXEMPTIONS FROM REPORTING .............................................................. 17 REPORTING CHANGES FOR RETAIL PETROLEUM FACILITIES ................................................ 18 SECTION 313 - TOXIC CHEMICAL RELEASE FORMS ...................................................................... 19 FEES FOR EPCRA ....................................................................................................................................... 21 SECTION 322 - TRADE SECRETS ............................................................................................................ 25 SECTION 323 - INFORMATION FOR HEALTH PROGESSIONALS ................................................. 26 SECTION 324 - PUBLIC AVAILABILITY OF INFORMATION .......................................................... 26 SECTION 325 - FEDERAL ENFORCEMENT PENALTIES .................................................................. 26 SECTION 326 - CIVIL ACTIONS ............................................................................................................... 27 SECTION 327 - EXEMPTION FOR TRANSPORTATION ..................................................................... 27 ATTACHMENT A - CONSOLIDATED LIST OF LISTS ........................................................................ 29 LIST OF LISTS - BY CAS NUMBER ....................................................................................................... 1 APPENDIX A - ALPHABETICAL LIST OF CHEMICALS .................................................................. 1 APPENDIX B - RADIONUCLIDES LISTED UNDER CERCLA ......................................................... 1 APPENDIX C - RCRA WASTE STREAMS AND UNLISTED HAZARDOUS WASTES ................. 1 APPENDIX D - SECTION 313, TOXIC RELEASE INVENTORY ....................................................... 1 APPENDIX E - CERCLA HAZARDOUS SUBSTANCE CHEMICAL CATEGORIES ..................... 1 ATTACHMENT B - REPORTING FORMS AND INSTRUCTION PACKAGES ................................ 28 ATTACHMENT C - TIER II CONFIDENTIAL LOCATION INFORMATION SHEET .................... 43 1 REVISION 7 NOVEMBER 28, 2017 INTRODUCTION This document is designed to help facility owners and/or operators comply with reporting requirements of the Emergency Planning and Community Right-To-Know Act (EPCRA), Title III of the Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C. s. 11001, et seq. (SARA) and the Florida Hazardous Materials Emergency Response and Community Right-to-Know Act of 1988, Chapter 252, Part II, Florida Statutes. Any facility, public or private, that has present hazardous materials at or above established threshold quantities may potentially be subject to this law. Because EPCRA is complex and has multiple reporting requirements, the State Emergency Response Commission (SERC), a policy board appointed by the Governor, developed this manual to assist facilities in meeting State and federal requirements. EPCRA is administered by the U.S. Environmental Protection Agency (EPA) and implemented by the Florida Division of Emergency Management (FDEM). The purpose of this law is to encourage emergency planning efforts at the State and local levels and to increase public access to information about potential chemical hazards that may exist in their communities. The reporting data collected annually is used by 10 Local Emergency Planning Committees (LEPCs) to develop regional hazardous materials emergency plans in response to and recovery from a release of extremely hazardous or toxic substances. These regional plans are reviewed and approved by the SERC annually. All chemical data collected, as well as the plans, are available for the general public to review upon request. EPCRA is divided into three subtitles: 1) SUBCHAPTER I: emergency planning and notification of a hazardous materials incident (Sections 301 through 304). 2) SUBCHAPTER II: reporting of hazardous chemical inventories and toxic releases (Sections 311 through 313). 3) SUBCHAPTER III: administration, enforcement and trade secret protection (Sections 321 through 330). What are sections 328 - 330? NOTE: It is important to review each section independently of one another to determine whether your facility needs to comply with a particular section. EPCRA utilizes the EPA “List of Lists” for chemical reporting. This list includes chemicals referenced under five federal statutory provisions, listed as follows: 1) EPCRA Section 302 Extremely Hazardous Substances (EHSs) ; 2) CERCLA hazardous substances ; 3) CAA Section 112(r) List of Substances for Accidental Release Prevention; 4) EPCRA Section 313 Toxic Chemicals (a.k.a. Toxics Release Inventory (TRI) Chemicals) ; and 5) CERCLA Hazardous Substance - Chemical Categories. 2 REVISION 7 NOVEMBER 28, 2017 The Consolidated List of Chemicals Subject to the Emergency Planning and Community Right-to- Know Act (EPCRA), Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) and Section 112(r) of the Clean Air Act are listed by the CAS number. Appendix A of the list is the Consolidated List of Chemicals in alphabetical order. Appendix B of the list is the CERCLA category for Radionuclides. Appendix C of the list is specific chemicals from the RCRA P and U lists. Appendix D of the list provides definitions for the EPCRA section 313 (TRI) chemical categoris. Appendix E of the list contains information available on the CERCLA chemical categories from their original statutory and regulatory sources. This consolidated list does not include all hazardous chemicals subject to the reporting requirements in EPCRA sections 311 and 312, for which Safety Data Sheets (SDS) (formly known as Material Safety Data Sheets: MSDS) must be developed under the Hazard Communication Standard (29 CFR1910.1200). These hazardous chemicals are identified by broad criteria, rather than by enumeration. There are over 500,000 products that satisfy the criteria. See 40 CFR Part 370 for more information. The referenced grouping of chemicals is those hazardous chemicals for which the Occupational Safety and Health Administration (OSHA) requires a Safety Data Sheet (SDS) to be maintained. In order to complete the reporting requirements under Sections 312 and 313, you will need to provide each facility's Standard Industrial Classification (SIC) Code and Dunn and Bradstreet number. These can be obtained from the financial officer of your facility. The SIC Code can also be found on your unemployment compensation insurance documents, searching for it on the Internet or by calling DEO, at (800) 635-7179 (Florida only). If your firm does not have a Dunn and Bradstreet number, you may contact one of the regional offices of Dunn and Bradstreet to have a number assigned. In Florida, the telephone number of the regional office of Dunn and Bradstreet is: Fort Lauderdale - (954) 472- 0732 or (800) 234-3876 NOTE: Since current rules and regulations regarding additions, deletions and other requirements manifest legislative changes, it is the responsibility of the facility owner or operator to adjust reporting procedures to reflect any changes in the law. 3 REVISION 7 NOVEMBER 28, 2017 LIST OF ACRONYMS CAS Number - Chemical Abstract Service Number CERCLA - Comprehensive Environmental Response, Compensation and Liability Act CFR - Code of Federal Regulations DEO - Department of Economic Opportunity EHS - Extremely Hazardous Substance EPA - Environmental Protection Agency EPCRA - Emergency Planning and Community Right-To-Know Act LEPC - Local Emergency Planning Committee NFPA - National Fire Protection Association