Regimental Manual

Massachusetts Maritime Academy

Regimental Manual

Discipline, Knowledge, Leadership

LETTER OF PROMULGATION 1 September 2010

1. The Regimental Manual for the Regiment of Cadets, Massachusetts Maritime Academy, is hereby promulgated.

2. This Regimental Manual supersedes all other documents of a similar nature and shall be considered official and binding on the Regiment of Cadets.

3. All subsequent changes to this manual shall be issued as consecutively numbered amendments, and will be entered and recorded on the Record of Changes included herein.

TABLE OF CONTENTS

CHAPTER 1 Regimental Organization

CHAPTER 2 Orders to the Cadet Watch/Emergency Procedures

CHAPTER 3 Rules and Regulations

CHAPTER 4 Daily Routines, Formation, and Drill Procedures

CHAPTER 5 U n i f o r m s

CHAPTER 6 Cadet Rooms and Stowage

CHAPTER 7 Intercompany Competition

CHAPTER 8 Customs and Courtesies

CHAPTER 9 Cadet Leadership Training Procedures

CHAPTER 10 Cadet Orientation Program

CHAPTER 11 Cadet Services Information

CHAPTER 12 Confidentiality of Student Records

CHAPTER 13 Forms and Reports

APPENDIX A Honor Code

APPENDIX B Drug and Alcohol Policy

APPENDIX C Hazing Policy

APPENDIX D Sexual Harassment Policy

APPENDIX E Fraternization

APPENDIX F Chemical Testing Program

APPENDIX G MMA Recycling Plan

APPENDIX H United States Coast Guard Policy on Drugs, Alcohol and Conduct

APPENDIX I Academy Tobacco/Smoking Policy

CHAPTER 1

REGIMENTAL ORGANIZATION

TABLE OF CONTENTS

1-100 General

1-200 Selection and Appointment of Cadet Officers

1-300 Acceptance of Cadet Officers

1-400 Cadet Officer Positions – First Class

1-500 Cadet Officer Duties and Responsibilities - Regimental Staff

1-600 Cadet Officer Duties and Responsibilities - Company Staff

1-700 Maritime Cadet Officers Duties and Responsibilities

1-800 Figures

REGIMENTAL ORGANIZATION

1-100 General

101 The organization of Massachusetts Maritime Academy’s Regiment of Cadets consists of the necessary command and staff officers to administer the Regiment and seven companies, including Honor Guard and Band. Each company shall be composed of a command element and three platoons of three squads each. The administration of the Regiment of Cadets follows traditional lines. The First Class cadets are charged with these duties and are granted the privileges normally associated with seniority. In the performance of these duties, the Cadet Officers exercise authority and assume responsibilities as it relates to command, maintenance of discipline and the routine of military drill. A. To carry out these duties as well as for the purpose of indoctrination and training in the exercise of responsibility within the Regiment, the Commandant shall appoint Cadet Officers. B. Cadet Officers will be responsible for the following: 1. The planning and implementation of cadet training and inspection. 2. The development of underclass cadet officers by the assignment of responsibility. 3. Inspection of personnel, living spaces and cleaning stations in their areas.

1-200 Selection and Appointment of Cadet Officers

201 The selection of Cadet Officers for appointment within the Regimental organization will be made according to the following criteria: A. The cadet officer candidate's performance record within the Regiment of Cadets, B. The cadet officer candidate's academic performance record and C. The cadet officer candidate's extra curricular performance record including athletics, intramurals and community service.

202 Specific sources used in evaluating cadet officer candidates in the above areas include but are not limited to: A. Written evaluations B. Written recommendations C. Academic records D. Awards and honors received and/or achieved E. Discipline Record (To include suspension and/or dismissal) F. Class Status G. Physical Fitness Test

203 Prior to the time of selection, designated incumbent Cadet Officers will submit their recommendations for cadet positions at Regimental, Company, Platoon and Squad levels. These recommendations will be considered by a committee convened by the Commandant of Cadets for the purpose of making such a selection. Recommendations for appointment to these positions are also solicited from the Academy faculty and professional staff.

1-300 Acceptance of Cadet Officers

301 Cadet Officers will take the following oath upon assuming the responsibilities of their offices: “I, ______, having been appointed in the Regiment of Cadets, Massachusetts Maritime Academy, accept that appointment and do solemnly swear (or affirm) that I will support and fulfill the regulations, policies and orders of the President, Massachusetts Maritime Academy and all other officers to whom the President delegates authority for such orders, policies and regulations.”

1-400 Cadet Officer Positions - First Class

401 The following positions have been designated for First Class Cadet Officers. Descriptions of the sleeve markings and collar devices appropriate for each position are also included. A. Regimental Staff 1. Regimental Commander 6 stripes 2. Regimental Executive Officer 5 stripes 3. Cadet Chief Mate 5 stripes 4. Cadet Chief Engineer 5 stripes 5. SGA President 5 stripes 6. Regimental Adjutant 5 stripes 7. Regimental Operations Officer 5 stripes 8. Regimental Training and Retention Officer 5 stripes 9. Regimental MSEP Operations Officer 4 stripes 10. Regimental FENV Operations Officer 4 stripes 11. Regimental IMBU Operations Officer 4 stripes 12. Regimental EMHS Operations Officer 4 stripes 13. Senior Class President 4 stripes

B. Company Staff 1. Company Commander 4 stripes 2. Company Executive Officer 3 stripes 3. Training and Retention Officer 3 stripes 4. Platoon Leader - 3 per Company 2 stripes

C. Shipboard Regimental Staff 1. Cruise Commander 6 stripes 2. Cadet Chief Mate 5 stripes 3. Cadet Chief Engineer 5 stripes 4. Cruise Discipline Officer 4 stripes 5. Cruise Adjutant 4 stripes 6. Cadet Corpsman 4 stripes 7. Cadet WWW Correspondent 3 Stripes

D. Shipboard Deck Positions 1. Division Leader/Deck 4 stripes 2. Deck Adjutant 4 stripes 3. Cadet Second Mate - Training 3 stripes 4. Cadet Second Mate - Navigator 3 stripes 5. Cadet Second Mate - Lifeboatman 3 stripes 6. Cadet Second Mate - Supply 3 stripes 7. Cadet Second Mate - Safety 3 stripes 8. Cadet Third Mate - Navigator (4) 2 stripes 9. Cadet Third Mate - Supply (4) 2 stripes 10. Cadet Third Mate - Lifeboatman (4) 2 stripes 11. Cadet Third Mate - Safety (4) 2 stripes 12. Cadet Third Mate - Navigation Training (4) 2 stripes 13. Cadet Third Mate - Deck Training (4) 2 stripes

E. Shipboard Engineering Positions 1. Division Leader/Engine 4 stripes 2. Engine Adjutant 4 stripes 3. Cadet Second Asst. Diesel 3 stripes 4. Cadet Second Asst. Boilers 3 stripes 5. Cadet Second Asst. Fuel Oil 3 stripes 6. Cadet Second Asst. Refrigeration 3 stripes 7. Cadet Second Asst. Outside 3 stripes 8. Cadet Second Asst. Electrical 3 stripes 9. Cadet Second Asst. Training 3 stripes 10. Cadet Second Asst. Information 3 stripes 11. Cadet Second Asst. Evaporator 3 stripes 12. Cadet Third Asst. Boilers (4) 2 stripes 13. Cadet Third Asst. Diesel (4) 2 stripes 14. Cadet Third Asst. Electrical (4) 2 stripes 15. Cadet Third Asst. Evaporator (4) 2 stripes 16. Cadet Third Asst. Fuel Oil (4) 2 stripes 17. Cadet Third Asst. Information (4) 2 stripes 18. Cadet Third Asst. Outside (4) 2 stripes 19. Cadet Third Asst. Fabrication (4) 2 stripes 20. Cadet Third Asst. Refrigeration (4) 2 stripes 21. Cadet Third Asst. Auxiliary Training (4) 2 stripes 22. Cadet Third Asst. Electrical Training (4) 2 stripes 23. Cadet Third Asst. Lab Training (4) 2 stripes 24. Cadet Third Asst. 4/c Training (4) 2 stripes

F. Shipboard Environmental Management Positions 1. Regimental MSEP Operations Officer 3 stripes 2. Cadet MSEP Training Officer (2) 2 stripes

G. Shipboard Marit i m e Business Positions 1. Regimental IMBU Operations Officer 3 stripes 2. Cadet IMBU Training Officer (2) 2 stripes

H. Shipboard Emergency Management Positions 1. Regimental EMHS Operations Officer 3 stripes 2. Cadet EMHS Training Officer (2) 2 stripes

I Additional shipboard rates may be assigned. 1 stripe

1-500 Cadet Officer Duties and Responsibilities - Regimental Staff

501 Regimental Commander The Regimental Commander is the senior cadet at the Academy and commands the Regiment. In the exercise of command functions, he/she shall carry out the policies of the President and Board of Trustees and endeavor to maintain the Regiment of Cadets in the highest possible state of efficiency. The duties of the Regimental Commander include but are not limited to the following: A. Working directly with the Commandant of Cadets the organization and supervision of the Regiment in all matters pertaining to discipline, military smartness, supply and the coordination of the daily routine, working directly with the Commandant of Cadets. B. Issue Regimental Orders and Memoranda as necessary to implement policy decisions made by the President or Commandant of Cadets. Close liaison with the Commandant of Cadets in this regard is essential in order to prevent conflict or misunderstanding.

C. The Regimental Commander is responsible for the administration, training, discipline and morale of the Regiment of Cadets and will hold Company Commanders equally responsible. D. He/She will be an ex-officio member of the Student Government Association. The Regimental Commander or his/her designee will represent the Cadet Regiment at all meetings. E. Serves as Cruise Commander (see paragraph 1-701). F. Serve on Class I boards and Aptitude Review Boards.

502 Regimental Executive Officer A. The Regimental Executive Officer is responsible for the training, discipline and military smartness of the Regiment. In matters of discipline, he/she will work closely with the Commandant of Cadets. B. The Regimental Executive Officer will provide access to the “staff” function of the Regiment. He/she will supervise the administration of the Regimental system and the activities of the Regimental Staff. C. He/She will implement all duties of the Regimental Commander in the Regimental Commander’s absence or inability to perform assigned duties. D. May serve as Cruise Commander on Sea Term.

503 Student Government Association President The Student Government Association President is the elected head of the student government. The SGA president oversees the operation of the Student Government Association and is directly responsible to the student body for the morale and welfare of the Regiment of Cadets. The SGA President will also serve on Class I boards and Aptitude Review Boards.

504 Senior Class President The Senior Class President is the elected head of the senior class. He/She is responsible for coordinating all class activities.

505 Regimental Adjutant A. All cadet watch functions will fall under the supervision of the Regimental Adjutant. B. The Regimental Adjutant will be responsible for the administrative functioning of the Regiment of Cadets. C. The Regimental Adjutant will also serve in the ceremonial roles assigned to that officer in the chapter dealing with Military Drill and Ceremonies.

506 Regimental Operations Officer The Regimental Operations Officer is the senior cadet officer responsible for the administration and implementation of the Cadet Discipline System. The Regimental Operations Officer will: A. Be responsible for the administrative setup of the Class II mast. B. Record the minutes of all the Class II mast boards. C. Supervise the implementation of the discipline system for extra duty and restriction. D. Record demerits in the Academy discipline system. E. Issue weekly restriction reports to the Academy Discipline Officer. F. Identify cadets who warrant warning and\or probation letters. G. Ensure all Class III mast boards are completed on a weekly basis.

507 Regimental Training and Retention Officer (TRO) A. The Regimental TRO is the senior cadet officer responsible for the administration and implementation of the Training and Retention program for the Academy. B. The Regimental TRO reports to the Commandant of Cadets and the Dean of Enrollment Management. The Regimental TRO will supervise Company TRO’s. C. The duties of the Regimental TRO include, but are not limited to the following: 1. Tracking retention data. 2. Coordinating regimental study program.

3. Coordinating peer tutoring program. 4. Supporting Admissions with Open Houses, tours and tele-counseling program 5. Coordinating the overnight/guest program. 6. Support the MAPS Program.

508 Regimental Marine Safety and Environmental Protection (MSEP) Operations Officer A. The Regimental MSEP Operations Officer and his/her staff will ensure that the following procedures are complied with aboard ship and in the dormitories. 1. Proper use of cleaning solutions and chemicals, and disposal of containers. 2. Identification of hazardous materials on campus and aboard ship. 3. Dissemination and use of Material Safety Data Sheets. 4. Proper wearing of protective gear and clothing. B. The Regimental MSEP Operations Officer will ensure Regiment-wide compliance with all Recycling and Smoking Policies. The Regimental MSEP Operations Officer will work closely with the Academy’s Health and Safety Officer. C. Additionally, the Regimental MSEP Operations Officer is assigned sea term duties outlined in paragraph 1-804 below.

509 Regimental Facilities Engineering (FENV) Operations Officer A. The Regimental Facilities Operations Officer will be responsible for the overall condition of the dormitories and cadet public spaces, including all s t u d y lounges, computer facilities, laundry rooms, the mailroom, Cadet Information Center and the Fantail. B. The Regimental Facilities Operations Officer will coordinate all reports of damage and maintenance items in the dormitory complex and initiate requests to the Commandant for replacement of equipment. C. The Regimental Facilities Operations Officer will also be responsible for supply and property matters within the Regiment of Cadets. D. The Regimental Facilities Operations Officer will work in close liaison with the Commandant and building maintenance personnel to carry out these responsibilities and he/she will utilize the company Damage Control Officers. The Regimental Facilities Operations Officer will work closely with the Commandant, the Academies Health and Safety Officer, and the Maintenance Department to carry out these responsibilities.

510 Regimental International Maritime Business (IMBU) Operations Officer A. The International Maritime Business (IMBU) Operations Officer is the senior cadet officer responsible for the International Maritime Business major. The Regimental IMBU Operations Officer reports directly to the Regimental Commander and, as a staff officer, will assist as directed in Regimental activities such as orientation, inspections, watches, etc. B. He/She is specifically responsible for the coordination of activities regarding the major throughout the year as designated by the Chairperson of the major and the officer of the Commandant of Cadets through the Regimental Commander. C. Additionally, the Regimental IMBU Operations Officer is assigned sea term duties outlined in paragraph 1-804 below.

511 Regimental Emergency Management and Homeland Security (EMHS) Operations Officer A. The Regimental Emergency Management and Homeland Security (EMHS) Operations Officer will be responsible for the organization, administration and supervision of a practical and effective safety program that will ensure prevention and, when necessary, proper response to emergency situations. B. The Regimental EMHS Operations Officer will ensure that all new freshmen are enrolled in the Emergency Notification System. The EMHS Operations Officer will work closely with Public Safety and the Environmental, Health and Safety Office to ensure regimental compliance with the program. He/she will also work closely with Academy staff in support of campus Emergency Management exercises and drills.

C. The Regimental EMHS Operations Officer will constantly review security procedures and report all violations as necessary. They will assess potential breaches to security, such as outside doors, cadet room doors, and other such hazards. D. Additionally, the Regimental EMHS Operations Officer is assigned sea term duties outlined in paragraph 1-804 below.

1-600 Cadet Officer Duties and Responsibilities - Company Staff

601 Company Commander The Company Commander shall implement and shall carry out the policies of the Regiment and the Academy as established by the President, Commandant of Cadets and the Regimental Commander. The duties of the Company Commander include the following: A. The Company Commander is responsible for the proper organization and administration of the company with particular emphasis upon matters of assignment. B. The Company Commander will be responsible for the overall appearance of his/her company and will insist that the high standards established for the Corps of Cadets are upheld. He/She will ensure that daily inspections of platoons and common spaces are conducted. C. He/She will ensure communication throughout the company by means of meetings, bulletin boards, etc. D. He/She will supervise the activities of the Company in the Admiral’s Award Competition during Orientation. E. The Company Commander will ensure that a 1/C cadet officer is present during the duty day for his/her Company.

602 Company Executive Officer A. The Company Executive Officer is second in command of the company and is the assistant to the Company Commander. In the absence of the Company Commander, he/she will perform the duties of the Company Commander and will maintain company policy. B. He/She will ensure that all staff functions in the company are carried out properly.

603 Company Damage Control Officer A. The Company Damage Control Officer (DCO) is the cadet officer assigned in each company for the purpose of developing and managing a program of safety consciousness and training throughout the company. His/her duties will include the following: 1. He/She will establish a safety training program within the company and will coordinate this effort with the other Company DCO’s throughout the Regimental organization. 2. He/She will ensure that company spaces and areas are kept clean and kept free of trash and other fire hazard material. He/She will ensure that the Cleaning Station Watchbill is posted and that the duties are carried out. 3. He/She will conduct frequent safety inspections of public areas of the company dormitory and collect reports from Platoon Leaders referring to damage occurring within the dormitory. 4. He/She will make weekly cleaning gear and supply requisitions to ensure that the cleanliness of the company is maintained and ensure that the gear locker is clean. 5. He/She will maintain a list of ongoing work projects for Extra Duty that will directly benefit the Regiment.

604 Company Adjutant The Company Adjutant is the cadet officer assigned in each company to establish and administer the watchbills. The Adjutant must do the following: A. He/She will prepare and post all watch bills. All watchbills are to be posted as per the procedures outlined in Chapter 2, The Orders to the Cadet Watch. B. He/She will ensure that all watch responsibilities are carried out. C. He/She will ensure a muster be taken of those on watch at 0645 the day of.

605 Company Discipline Officer

A. The Company Discipline Officer is the Cadet Officer assigned in each company to administer, oversee, coordinate and process the Cadet Discipline System at the company level. B. He/She will schedule the weekly meetings of the Company Class III Mast Board and will ensure that the regulations regarding composition and procedure of the Mast Board, as outlined in this manual, are carried out. C. He/She will maintain records of the results of all Class III Mast Boards. D. He/She will be responsible for supervising the extra duty performed in the Company and other extra duty assignments as directed by the Regimental Operations Officer.

606 Platoon Leader A. Each Company shall assign three Platoon Leaders whose primary responsibility is to utilize effective leadership techniques in promoting efficient operation and fair administration of his/her platoon. B. The Platoon Leader is responsible for the overall appearance, discipline and performance of the personnel within their platoons as well as for the overall order of their living quarters. Platoon Leaders are responsible for the following: 1. Maintaining order while in formation. 2. Verifying accuracy of musters. 3. Maintaining order within the dormitory. 4. Inspecting platoons daily. 5. Thoroughly investigating incidents of dormitory damage. C. He/She will ensure that company spaces and areas are clean and kept free of trash and other fire hazard material. D. He/She will ensure that the Cleaning Station Watch bill is posted and that the duties are carried out. E. Each of the three Platoon Leaders will also be assigned the duties of the Company Operations Officer, the Company Adjutant, and the Company Damage Control Officer.

607 Training and Retention Officer Each Company shall have assigned one Training and Retention Officer whose primary responsibility is the administration and leadership of the student retention and recruitment program. This position reports to the Company Officer and to the Dean of Enrollment Management. A. The Training and Retention Officer will supervise the Training and Retention squad leader as well as volunteer Third and Fourth Class cadets who are involved in the Admissions Recruiting Program. The Training and Retention Officer is responsible for the following: 1. Coordinate the Company Study Hours Program. 2. Coordinate the Peer Tutoring Program. 3. Support Admissions Open House Program and Tele-Counseling Program. 4. Coordinate Campus Tours. 5. Coordinate Admissions overnight guest program.

608 Squad Leader A. Each platoon shall have assigned three or four Squad Leaders who will be responsible for providing a positive example in instilling high standards of appearance and performance. As the backbone of the organization, the Squad Leader must be thoroughly familiar with all members of the platoon and must maintain an accurate accountability of their whereabouts and actions. Squad leaders assigned to 01 deck can be 1/C cadets. All others will be 2/C cadets. B. Squad Leaders are also charged with maintaining discipline of the personnel within their squads. In this endeavor they will do the following: 1. Ensure compliance with Academy regulations and directives as well as company and regimental policies. 2. Conduct inspections of personnel and their living quarters. 3. Ensure accuracy of musters and oversee underclass sign-ins.

4. Report damage of quarters to the Platoon Leader. C. Squad Leaders may have additional duties as assigned. 609 Petty Officer A. Petty Officers are third class cadets who are in training and are actively pursuing a leadership position and may be assigned as needed.

1-700 Seventh Company: The Regimental Band and Honor Guard Company

701 Seventh Company, the Regimental Band and Honor Guard Company, will provide all musical support and military honors for Academy and other public functions. Seventh Company will be commanded by the Seventh Company Commander, who will be assisted by the Seventh Company Executive Officer, the Regimental Honor Guard Platoon Commander and the Regimental Band Platoon Commander.

702 Seventh Company Commander The Seventh Company Commander will implement and shall carry out the policies of the Regiment and the Academy as established by the President, Commandant of Cadets and the Regimental Commander and perform all other duties enumerated in paragraph 1-601 above. Additionally, the Seventh Company Commander will: A. Assist the Seventh Company Officer in co-coordinating all movements of the Regimental Band and Honor Guard. This may include but is not limited to, orchestrating Seventh Company travel logistics and performance schedule, personnel inspections before performances and enforcement of uniform standard. B. The Seventh Company Commander will ensure that practice schedules are published and that the schedule is smoothly executed. He/She will ensure effective communication throughout the company by means of meetings, bulletin boards, electronic messaging and contact via cellular phone. C. The Seventh Company Commander will assist the Seventh Company Officer in maintaining an accurate inventory of equipment and a repair/replacement schedule.

703 Seventh Company Executive Officer A. The Seventh Company Executive Officer is second in command of the Company and is assistant to the Company Commander. In the absence of the Company Commander, he/she will perform the duties of the Company Commander and will maintain company policy. B. He/She will ensure all staff functions in the company are carried out properly. C. He/She will ensure an accurate muster of all personnel daily following morning formation and produce a copy to the Seventh Company Officer. D. He/ She along with the fourth classmen Platoon Commander will be responsible for the assignment of cadet quarters within the Seventh Company dormitory.

704 Regimental Honor Guard Platoon Commander A. The Regimental Honor Guard Platoon Commander is the executive administrative officer of the Regimental Honor Guard. He/She is the senior cadet in the Regimental Honor Guard and commands that unit under the command of the Seventh Company Commander and the Seventh Company Officer. B. His/Her primary duty is to ensure the Honor Guard is outstanding in its appearance and performance. C. He/She will also serve as the administrative officer over the precision Drill Team Detachment. He/She may appoint a Drill Team Detachment Operations Officer of which to oversee the daily routine and training of the Drill Team Detachment. D. He/She along with the Drill Te a m Detachment Officer and Honor Guard Operations Officer will ensure the members of the Drill Team sign custody receipts for the weapons issued and maintain these weapons in an acceptable manner at all times. E. The Honor Guard Platoon Commander along with the Honor Guard Operations Officer will personally make a sight inventory of all weapons and other equipment at least once a m o n t h

and will submit a signed inventory report to the Seventh Company Officer upon completion of this inventory. F. He/She will ensure the Honor Guard and Drill Team practice schedules, events and performances are effectively communicated, published and the schedule is smoothly executed. 705 Regimental Honor Guard Operations Officer A. The Regimental Honor Guard Operations Officer is to be a subordinate of the Regimental Honor Guard Platoon Commander. He is tasked to assist in the daily logistical operations of the Regimental Honor Guard. This may include but is not limited to, taking muster at morning formation, appointing and training the cadet event operators (PIC). B. He/She may serve at the request or absence of the Honor Guard Platoon Commander as the Honor Guard Platoon Commander for ceremonies, parades and formations. C. He/She will maintain a database for Honor Guard events and personnel participation. 706 Regimental Band Platoon Commander A. The Regimental Band Platoon Commander is the executive administrative officer of the Regimental Band. He/She is the senior cadet in the Regimental Band and commands the band under the leadership of the Seventh Company Commander and the Seventh Company Officer. B. He/She will ensure all members using Academy instruments execute proper custody receipts assuring the accountability of the equipment and that the instruments are maintained in the proper condition. He/She along with the Band Operations Officer will be responsible for making a sight inventory of all instruments and other equipment at least once a month and will submit a signed copy of the inventory report to the Seventh Company Officer. C. He/She will be responsible for the maintenance of the Academy music library, keeping the music filed properly and having the music available and in good order. D. He/She will ensure the practice schedule for events and performances of all musical ensembles are effectively communicated and published. E. He/She w or the Band Operations Officer may serve as field band conductor or drum major. 707 Regimental Band Operations Officer A. The Regimental Band Operations Officer is to be a subordinate of the Regimental Bank Platoon Commander. He/She is tasked to assist in the daily logistical operations of the Regimental Band. This may include but is not limited to, taking muster at morning formation, appointing and training cadet event operators (PIC). B. He/She may serve at the request or absence of the Band Platoon Commander as the Band Platoon Commander for ceremonies, parades and formations. C. He/She will establish a daily bugler’s duty rotation for “Reveille,” “morning Calls” and “TAPS.” D. He/She will maintain a database for musical events and personnel participation

1-800 Maritime Cadet Officers Duties and Responsibilities

801 Cruise Commander The Regimental Commander shall assume the duties of Cruise Commander as a basic responsibility and shall carry policies of the Regiment as pertaining to seagoing as established by the President and the Master. The duties of the Cruise Commander include, but are not limited to, the following: A. The Cruise Commander is responsible for the proper organization and administration of the Sea Term Maritime Cadet Officers and those cadets embarked aboard. B. The Cruise Commander shall assist the Master and Commandant of Cadets in all matters pertaining to cadet discipline, military bearing, supply and coordination of the daily routine. C. The Cruise Commander shall attend the Master’s department heads meetings and interact as appropriate. The Cruise Commander will also disseminate information to the senior Marine Cadet Officers during daily meetings.

802 Cadet Chief Mate and Cadet Chief Engineer

A. The Cadet Chief Mate and Cadet Chief Engineer shall be considered the senior most cadets aboard the vessel following the Cruise Commander. B. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the daily routine as promulgated by the Master and Commandant of Cadets and shall support all initiatives deemed appropriate by the Cruise Commander in the administration of the cadet discipline and military bearing. C. The Cadet Chief Mate and Cadet Chief Engineer are the senior most cadets within their major fields of study, and shall coordinate the duties of the maritime cadet officers within their department, as per the direction or the Chief Mate of the Chief Engineer. D. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the assignment of maintenance and watch duties with the Chief Mate, Chief Engineers and the training coordinators of their majors. E. The Cadet Chief Mate and Cadet Chief Engineer shall attend the daily briefings as directed by the Cruise Commander.

803 Cadet Cruise Discipline Officer A. The Cadet Cruise Discipline Officer is responsible for the administration and implementation of the Cadet Discipline System. B. The Cadet Cruise Discipline Officer shall coordinate the daily routine promulgated by the Commandant’s Discipline Officer. These officers shall support all initiatives by the Cruise Commander.

804 Cadet MSEP Operations Officer, Cadet IMBU Operations Officer, Cadet EMHS Operation Officer A. The Cadet MSEP, IMBU, EMHS Operations Officers shall coordinate the scheduling of the daily routine with the Commandant of Cadets and the appropriate faculty department head. B. The Cadet MSEP, IMBU, EMHS Operations Officers and their respective staffs will assist the faculty department head and his/her faculty in the administration of training, specifically classroom preparation, class musters and the cleanliness of all training areas. C. The Cadet MSEP, IMBU, EMHS Operations Officers shall attend the daily briefings as directed by the Cruise Commander. D. The Cadet MSEP Operations Officer is responsible for the coordination of the pre-cruise on load and post-cruise off load and for setting up all MSEP lab equipment and related materials. E. The Cadet IMBU Operations Officer is responsible for the coordination of all class-related field excursions. Additionally, they are to aid the ship’s purser with whatever administrative tasks required, including developing the crew list, assisting in obtaining clearances for entering and departing port, customs obligations for cadets and crew, immigration issues and agriculture requirements.

805 Shipboard Maritime Cadet Officers (Rates) A. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall support the discipline and military bearing as directed by the Cruise Commander. B. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall report to the appropriate ship’s department head to which they are assigned and assist them with the duties that which are required within their major or ship’s department. C. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers shall supervise the underclass cadets as assigned to them, instilling within them understanding of ship’s safety, discipline and knowledge.

1-800: Figures

Commandant of Cadets

Deputy Commandant of Cadets

Company Officers

Regimental Commander

Regimental Executive Officer Cadet Chief Mate Cadet Chief Engineer

MSEP Operations Officer Regimental Operations Regimental Adjutant Officer

FENV Operations Officer

IMBU Operations Officer

EMHS Operations Officer

Company Commanders

Company Executive Officers

Training and Retention Officers

Platoon Commanders

Squad Leaders

Figure 1-1: Regimental Chain of Command

Figure 1-2 Academy Staff Flow Chart

Master

Chief Mate Commandant Chief Engineer

Sea Term Commander

Cadet Cadet Chief Cadet Chief Cadet Chief Cadet Chief Mate IMBU Officer MSEP Officer EM Officer Chief Engineer

Deck Engine Adjutant Adjutant

Div 1 Div 2 Div 3 Div 4 Div 1 Div 2 Div 3 Div 4 Asst. C/M Asst. C/M Asst. C/M Asst. C/M Asst. C/E Asst. C/E Asst. C/E Asst. C/E

Figure 1-3: Sea Term Chain of Command

CHAPTER 2 ORDERS TO THE CADET WATCH/EMERGENCY PROCEDURES TABLE OF CONTENTS

2-100 General 2-200 General Instructions to All Watchstanders 2-300 Duties of the Regimental Staff Duty Officer 2-400 Duties of the Cadet Officer of the Watch Dormitory 2-500 Duties of the Cadet Quartermaster of the Watch 2-600 Duties of the Cadet Messenger 2-700 Duties of the Cadet Officer of the Watch Shipboard 2-800 Fire and Emergency 2-900 Figures

ORDERS TO THE CADET WATCH/EMERGENCY PROCEDURES

2-100 General

101 Authority In accordance with the authority contained in General Order 87 of the Merchant Marine Act, which requires that state maritime academies to organize cadets into a disciplined system, cadets are assigned watch responsibilities. These Orders to the Cadet Watch specify their duties and responsibilities.

102 Mission Watchkeeping, one of the oldest traditions of the sea, is integral to the concept of developing industry leaders. Watchkeeping provides practical experience in the importance of responsibility, the hierarchy of authority, the need to follow the chain of command, greater attention to detail, and the sense of accomplishment that comes with the successful completion of a watch. Every cadet will graduate knowing the lessons of watchkeeping, which will enable them to lead a structured organization, operate a ship, and possess the alertness and preparedness required when managing a t e a m .

103 Watchkeeping Creed As a cadet of Massachusetts Maritime Academy, I will stand watches as assigned aboard and ashore, and will report to my station physically and mentally prepared to stand my watch to the best of my ability, will dutifully carry out the responsibilities of the watch with due diligence and vigilance, will follow all orders given by officers and cadets of senior responsibility, and will never permit a cadet to assume the watch who is not prepared to relieve the watch.

104 Objectives of the Cadet Watch System A. To gain experience in the administration of authority and responsibility. B. To develop qualities of reliability, leadership, competence, tact, adaptability, loyalty and sense of duty, which are necessary for a successful career in any industry. C. To assist in the administration of the daily routine of the Regiment of Cadets. D. To aid in safeguarding the personnel and property of the Academy and of the Regiment of Cadets. E. And to meet cadet and licensing requirements.

105 Organization of the Cadet Watch A. Rotation 1. The Cadet Watch will utilize the Company organization within the Regiment of Cadets. The system will operate on a daily rotation basis, one Company being designated as the Duty Company for a period extending from 0800 on one day until 0800 on the following day. The rotation schedule will be promulgated by the Director of the Cadet Watch S y s t e m . 2. Weekend watch responsibility will be assigned to one company. The watch will commence at 0800 on Friday and continue until 0800 on Monday. The Duty Company for the weekend will rotate in accordance with a schedule promulgated by the Director of the Cadet Watch System. 3. Holiday watches will cover the entire holiday as reflected in the Holiday watchbill. 4. Any Holiday that falls on one day during the week will commence at 0800. B. Participation 1. Participation in the Cadet Watch System is mandatory for all cadets. 2. Certain cadets’ ability to participate in the program may be curtailed by their obligations to the Regiment, Athletics, or Band or Honor Guard. a. All cadets are required to check the watchbills and report any errors or omissions to the company adjutant. b. Regiment

i. First class cadets of the rank of four bars or greater are relieved of their responsibility to stand billeted watches. ii. First class cadets of the rank of four bars or greater are responsible for the oversight of all dormitory and shipboard watches and the instruction of watchstanders in their responsibilities, thereby ensuring the smooth operation of the Cadet Watchstanding S y s t e m . iii. All cadets of the rank of three bars or lower will be assigned billeted watches within the company to which they are assigned. 3. Athletics a. Athletes on the roster of Varsity teams stand normal weekly watches. b. Adjutants, however, should not assign athletes on the roster of in season Varsity teams to watches during the period of their practice. c. Further, due to their weekend commitment, athletes on the roster of in season Varsity teams will not be assigned weekend watches during the period of their regular season. 4. Seventh Company (Band and Honor Guard) a. All Band and Honor Guard cadets stand normal weekly watches. b. Due to their weekend commitment, Seventh Company cadets will not be assigned to weekend watches. 5. Regimental Commuters a. Regimental Commuters are required to stand weekly and weekend watches with the company that they are assigned to. C. Adjutants 1. Regimental Adjutant a. The Regimental Adjutant is responsible for the overall operation of the Cadet Watch System and supervises, and is assisted by, the seven (7) Company Adjutants. b. The Regimental Adjutant is responsible for over-seeing the assignment of watches throughout the Regiment, posting all watchbills under glass, liaising with and copying all watchbills to the training ship, and ensuring that accurate muster sheets are available at all times and at 0700 at CIC for Morning Formation. c. The Regimental Adjutant liaises with the STCW Coordinator to ensure that cadets fulfill their watchstanding responsibilities for graduation and license requirements. d. The Regimental Adjutant assigns Holiday Watches and conducts the Formal Posting of Holiday Watches. e. The Regimental Adjutant is responsible for the instruction of the Fourth Class in watchstanding during the Orientation period. f. Regimental Adjutant is responsible for STCW class musters during the Orientation period. 2. Company Adjutants a. The Company Adjutant is responsible for the fair and equitable assignment of watches within that Adjutant’s company and for approving any changes-of-watch. All watchbills will be submitted to the Company Commander and Company Officer for approval and posted at least three weeks in advance of the company’s duty day. b. The Company Adjutant is responsible for maintaining accurate company muster sheets and keeping in season Varsity sports rosters. c. The Company Adjutant conducts the Formal Posting of the Watch on the company’s duty day at 0700 in Second Company Mailroom . d. The Company Adjutant is responsible for submitting draft and final watchbills to the Regimental Adjutant. D. Watchbills 1. Weekly Watches a. Watchbills for the Duty Company will be prepared by the Company Adjutant, submitted to the Company Commander and approved by the Company Officer. After final approval, watchbills will be submitted to the Regimental Adjutant. b. Draft watchbills (Revision: 0) will be posted at least three weeks in advance. Final Watchbills (Revision: Final) will be posted by the Wednesday of the week before the

watch is assumed. No changes-of-watch will be approved after the Final Watchbill has been posted. c. The Regimental Adjutant will post the final watch bills on the Wednesday of the week before the watch is assumed. Watchbills should be posted under glass by the Fantail, at CIC, on the training vessel and in the ASDO’s office. The bills will encompass the entire week and will detail all the watches assigned for that period. d. Adjutants will keep careful records of how many and which watches each cadet stands. It is the responsibility of the Company Adjutants to ensure that the watchstanding responsibility is shared equally and fairly throughout the company. 2. Weekend Watches a. Company Adjutants will ascertain how many weekend watches each cadet must stand during the semester and will post weekend watch sign-ups during the first week of each semester. b. Cadets may sign-up for the watches on a first come, first serve basis. If a cadet fails to take the initiative to sign up by the deadline, that cadet will be assigned a watch and will have the responsibility to stand that watch regardless of personal plans. Once a cadet has committed him/herself to a watch, they are responsible for standing that watch. E. Change of Watch 1. If a cadet has an unavoidable conflict with an assigned watch, the cadet may find a replacement and submit a Change-of-Watch (Figure 2-1) form to the Company Adjutant and Company Officer. 2. Absolutely no changes will be made to the watchbill (other than for emergency) once the watchbill has been posted on Wednesday before the week of the assigned watch. 3. Exchanging watches for money is not authorized under any circumstances. F. Class Attendance 1. Only four watchstanders per day, two 4/C and two 1/C or 2/C, will potentially experience a conflict between class and watch attendance. Additionally, some cadets with night classes may also have a conflict between class and watch. 2. Watch normally takes precedence over class. Cadets are responsible, however, for informing their professors of their planned absence in a timely fashion. Cadets are further responsible for the material covered during the class period. 3. Cadets m a y be excused from watch in order to take an examination. Cadets must inform the Chief Mate during the day and the ASDO during the evening that they request to be excused for the purpose of taking an examination. G. Change of Command 1. Following the Change of Command Ceremony, graduating 1/C cadets are relieved of their watchstanding responsibilities. 2. Non-graduating 1/C and 2/C will stand 1/C watches (RSDO, COWS and CEOW). 3. All 2/C and 3/C watches will be stood by 3/C cadets.

106 Watch Structure A. Regimental Staff Duty Officer (RSDO) – The RSDO will be responsible for the overall execution of the dormitory and shipboard watches for the 24-hour period of his/her watch. The Cadet Officer of the Watch Dormitory, the Cadet Officer of the Watch Shipboard and Cadet Engine Officer of the Watch report to the RSDO. B. Cadet Officer of the Watch Dormitory (COWD) – The COWD is responsible for enforcing the rules and regulations of the Academy and for the execution of the watch during his/her watch period. The COWD is also responsible for maintaining the logbook. The Cadet Quartermaster and Messengers will report to the COWD. C. Cadet Quartermaster of the Watch (CQOW) – The CQOW is responsible for communications, including pipes, telephone and radio, in the dormitory complex. The CQOW is also responsible for greeting visitors to the dormitory complex. The CQOW reports to the COWD. D. Messenger (MGRA/MGRB) – The primary duty of the Messenger is to make a thorough fire and security watch and for assisting where needed. The Messengers report to the COWD.

E. Cadet Officer of the Watch Shipboard (COWS) – the COWS is responsible for the overall security and safety of the training ship and waterfront. The COWD reports to the RSDO. F. Cadet Boatswain’s Mate of the Watch (CBMW) – The CBMW will be responsible for making rounds of the training vessel and waterfront. The CBMW will report to the COWS. G. Cadet Junior Officer of the Watch (CJOW) – The CJOW is responsible for monitoring traffic, radios and the fire detection system aboard the training vessel. The CJOW reports to the COWS. H. Cadet Security Roving Watch (CSRW A/CSRW B) – The messengers are responsible for making fire and security rounds of the training ship (DETEX rounds). The messengers report to the COWS (shipboard). I. Cadet Engineer of the Watch (CEOW) – The responsibility of the CEOW is to monitor all systems and machinery in the Engine Room. The CEOW reports to the Chief and/or Duty Engineer, the RSDO and the ASDO. J. Cadet Assistant Engineer of the Watch (CAEW) – The CAEW main responsibility is to assist the CEOW in monitoring the systems in the engine room. The CAEW reports directly to the CEOW. K. Cadet Oiler of the Watch (COIL) – The duty of the Cadet Oiler is to assist the CEOW as necessary. The Cadet Wiper reports to the CEOW. L. Cadet Wiper of the Watch (CWIP) – The Cadet Wiper maintains cleanliness in the Engine Room. The Cadet Wiper reports directly to the CEOW.

2-200 General Instructions to All Watchstanders

201 General A. Formal Posting of the Watch 1. There will be a Formal Muster of the Watch each day at 0700 in the Second Company Mail Room. 2. All watchstanders for the day will muster in the Uniform of the Day with combination cover or the appropriate uniform. Shipboard watchstanders must also bring a flashlight, jackknife, hardhat and safety equipment if needed. 3. The purpose of the Formal Posting of the Watch is to conduct an accountability muster and a personal appearance inspection of all watchstanders. Final instructions to the watch may be passed on at this time by the Adjutants. B. Assumption/Relief of Watch 1. All cadets will familiarize themselves with the Emergency and Security Procedures as well as the “Orders to the Cadet Watch” before assuming the post. 3. The RSDO will to take muster, inspect all watchstanders to ensure that uniform standards are met and to pass on any relevant information. 4. After the watch is mustered and inspected, the shipboard watchstanders will report to the training ship as a team and relieve the watch. 5. The senior watchstander will make a signed log entry upon assuming the post, and will list all cadets standing watch. C. Cadets shall not engage in any activity that will detract from their duties such as engaging in unofficial conversations on cell phones, reading periodicals, books or other materials, or watching movies. Cadets shall not bring any laptops, homework, text books or any other reading material to their watch location. D. The COWS at the Quarterdeck and the COWD and the CQOW at CIC are the only cadets authorized to use a chair while on watch. E. When off watch, all watchstanders will remain on Academy grounds unless authorized by the ASDO to leave the campus. F. The only person authorized to excuse a cadet from his/her watch responsibilities or secure a watch is the Commandant of Cadets or the ASDO. G. Watchstanders are responsible for the enforcement of all appropriate Academy Regulations and Directives. All orders received by a cadet from a cadet on duty are to be considered official and are to be obeyed accordingly.

2-300 Duties of the Regimental Staff Duty Officer

300 General A. Cadet Officers of the rank of 3 bars and below and 1/C cadets (Fall Semester) and 1/C or 2/C cadets (after Change of Command) will be assigned duty as the Regimental Staff Duty Officer (RSDO). B. The uniform for the RSDO will be the Uniform of the Day with combination cover. C. The Regimental Staff Duty Officer is the representative of the on-duty ASDO and is responsible to him or her for the supervision of the cadet watch in the performance of their duties as prescribed in the Orders to the Cadet Watch and for the safety of the cadet dormitory complex.

301 Assumption of Duty A. The on-coming/off-going RSDO’s and the on-coming/off-going ASDO’s will meet in the COMCAD conference room at 0700 for briefing. Each relieving RSDO shall request permission of the ASDO prior to relieving the watch. B. The RSDO must report to the on-coming ASDO at 1530, or immediately after their last class in the ASDO’s office. C. The RSDO may request permission from the ASDO to attend classes and varsity athletic practice and games. The ASDO should be kept informed as to the RSDO’s location at all t i m e s .

302 Cadet Watch List A. The RSDO is responsible for monitoring the cadet watch assignments for his/her duty period. If there is a problem concerning absent watchstanders, he/she shall notify the ASDO immediately.

303 Watch Responsibilities A. The RSDO shall ensure that all branches of the Cadet Watch are properly executing standard procedures. He/She shall visit all branches of the watch during the day to verify this. B. The RSDO shall be responsible to the ASDO for the proper carrying out of colors, honors and formations. He/She will ensure the muster boards are up to date and delivered to the COOW for processing. C. The RSDO shall muster all restricted cadets during liberty hours. He/She will personally account for all cadets on administrative or conduct restriction in the Second Company mail room. D. The RSDO will maintain control of the presence of visitors in the dormitory complex, ensuring the compliance with pertinent regulations regarding hours and authorized areas as per the Visitors Policy (Section 6-300). E. The RSDO will assist the Discipline Officers with Extra Duty Formation and with the supervision of the cadets working Extra Duty. F. The RSDO shall act as necessary to maintain order in the dormitories. He/She shall make frequent tours of the dormitories to ensure compliance with these regulations. G. The RSDO shall advise the training vessel’s COWS and the Academy Staff Duty Officer of any emergency in the Cadet Dormitory complex or of any change in cadet activities that will affect other divisions or departments or the cadet routine. The RSDO shall contact the ASDO if ever in doubt of action to be taken in any situation. H. Colors shall be held promptly at 0730 and at sunset. The RSDO shall supervise and shall attend morning colors and take muster on the patio for those cadets who are unable to march due to medical conditions. The muster sheets must be passed to the ASDO immediately after Morning Formation. I. When enforcing the Regulations for the Regiment of Cadets, the RSDO shall interpret the spirit as well as the letter of the regulations. Discretion shall serve as the guide in situations not covered herein. Unusual occurrences shall be brought to the attention of the ASDO.

J. The duties of the RSDO will include, but are not limited, to the following: 0330- Post the 0400-0800 watch. 0700 – Relieve the Watch and check in with ASDO at COMCAD. Attend the formal posting of the watch if possible. First restriction sign-in of the day. 0730 – Report to the Patio and conduct the Patio Muster. Pass the patio muster to the ASDO. 1600 – Report to the Extra Duty Muster. Check in with the on-coming ASDO for further instructions. Obtain a radio check. Post the 1600-2000 watch. 1600 – 2300 – Conduct hourly restriction musters at CIC. 1930 – Post the 2000-2400 watch. 2330 – Post the 0000-0400 watch.

2-400 Duties of the Cadet Officer of the Watch Dormitory (COWD)

401 General A. Cadets of the Second Class (Fall and Spring Semesters) will stand as the Cadet Officer of the Watch Dormitory (COWD). B. Cadets standing COWD may be of any major. C. The uniform for the COWD will be the Uniform of the Day with combination cover.

402 Assumption of Duty A. The relieving COWD shall request permission of the Regimental Staff Duty Officer prior to relieving the watch.

403 General Responsibilities A. The COWD is the direct representative of the RSDO. The COWD shall be responsible to the RSDO for enforcement of regulations and conduct of all cadet activities scheduled for the period of his/her watch. B. He/She shall remain at the assigned office during the period of the watch except when watch duties require his/her presence elsewhere. When leaving the post, the RSDO shall be advised. In the absence of the RSDO, only the most urgent business shall take the COWD away from the duty post. If this should occur, he/she must notify the RSDO of the circumstances. C. The COWD shall ensure that only authorized personnel are in the quarterdeck area. D. The COWD shall be responsible for the cleanliness of the spaces assigned and for the upkeep and maintenance of the Cadet Activities Board.

404 Logbook Entries A. The COWD is responsible for keeping the Watch Logbook. 1. Each day should begin a new page with a heading including the weekday, date and year in military format. 2. All times will be recorded using the 24-hour clock, which extends from 0001-2400. All times should include four digits (e.g. 8 a.m. = 0800). 3. All routine business (e.g. assumption of the watch, rounds, pipes), as well as unusual events (e.g. fire alarms) should be recorded. A start time and a finish time of each event should be recorded (e.g. “2000-4/c Smith commences fire rounds. 2041-4/c Smith completes fire rounds. Reported a charged fire hose on 03 deck, 6th Company. RSDO notified.”). 4. The COWD should sign the final entry of his/her watch. B. The COWD is responsible for keeping the Visitor Log. 1. The Visitor Log should contain the following information: a. Visitor’s name, name of the cadet that they are visiting, time checked in, time checked out, type of ID collected.

405 Communication Procedures A. The Public Address System

1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means and must be approved by the ASDO. 2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other ti m e s . 3. The COWD will be responsible for ensuring that pipes are properly authorized and made according to the established protocol. 4. The COWD on the 0400-0800 watch will be responsible for reading the POD at 0710 over the loud speaker. B. Telephone Procedure 1. He/She will ensure that telephones are used for official business only. Any calls not local must be logged in the RSDO’s log and reported to the Commandant of Cadets. 2. The COWD will ensure that the telephone is answered in a professional manner at all t i m e s (“Massachusetts Maritime Academy, Cadet ______speaking. May I help y o u ? ” ) . 3. The COWD will ensure that the telephone is checked for messages and that any messages will be delivered in a timely fashion. 4. The COWD will ensure that messages taken are accurate, documented in the logbook and passed to the person for whom they are intended as soon as possible. C. Radio Communications 1. The COWD is responsible for receiving and making any call using the CIC radio. 2. Radio checks will be done at the start of every watch to the ASDO, Public Safety, Quarter Deck and the RSDO.

2-500 Duties of the Cadet Quartermaster of the Watch (CQOW)

501 General A. Cadets of the Third Class (Fall and Spring Semesters) will stand as the Cadet Quartermaster of the Watch (CQOW). B. Cadets standing CQOW may be of any major. C. The uniform for the CQOW will be the Uniform of the Day with combination cover. D. The CQOW will be responsible to the RSDO and the COWD for greeting visitors to the Dormitory Quarterdeck area and for communications including making pipes and answering the phone.

502 Communications A. Telephone Procedures 1. The CQOW will receive incoming telephone calls and other communications directed to the dormitory quarterdeck area. All incoming calls will be answered in a courteous and military manner in the following fashion: “Massachusetts Maritime Academy, Cadet Third Class ______speaking. May I help you?” 2. Politely explain to persons desiring to talk with an individual cadet that a message will be delivered to the cadet concerned and he/she will return the call but that the cadet may not be summoned to the telephone. 3. Record incoming telephone messages accurately and should document the following information: name of the cadet, the cadet's room number, the nature of the call, who the call was from, the time and date of the call, who took the message and log the message in the logbook. 4. Deliver all messages delivered to the room of the intended recipient, cadet or officer, as soon as possible. It will be the responsibility of the Cadet Quartermaster to record the address and the message accurately. He/She will record the date/time and the identity of the caller, verify the correct room number of the cadet, and sign the bottom of the message to denote who received the call. The CQOW will forward the message to the COWD and then advise the COWD of the message and the identity of the cadet. The

COWD will be responsible for the delivery of the message using the available Messenger of the Watch. 5. The CQOW will be responsible for the security of the telephone in the dormitory quarterdeck area. This phone is for official use only. No personal calls are to be made or received on this extension. Incoming calls for cadets will be serviced in the following fashion: determine the number where the caller can be reached, hang up, and then deliver the message to the cadet called as per procedure described above. 6. In the event of emergency calls, where unusual circumstances are involved, or any time you are in doubt about the proper course of action, advise the ASDO and the RSDO and await their decision. Any messages that are of an emergency nature must be so indicated so that prompt delivery can be attempted. 7. When the Academy switchboard is closed down, the telephone in the dormitory quarterdeck area is connected to receive all incoming calls originating from outside the Academy. a. The Cadet Quartermaster will answer all calls received in a courteous manner, recording the appropriate information and advising the RSDO or COWD of same. b. Any call of an official nature, i.e., regarding any aspect of the Academy program or department, will be logged in the log along with all pertinent information - time, party calling, party called and message if any. c. Transferring Calls: An incoming caller may ask to be transferred to another extension. i. On the screen press the transfer button. ii. Dial the extension number to whom the call is being transferred to. iii. Press the transfer button again. B. The Public Address System 1. The COWD is responsible for the use of the public address system, which will be used only for emergencies or announcements of the general type that cannot be handled by regular means as approved by the ASDO 2. During the academic day (0700-1600), announcements of all but a genuine emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300. No announcements will be made at other times. 3. Manner of Making Announcements a. Requests for announcements from faculty members, cadets, etc., shall be written out, signed and dated by the requester and approved by the ASDO. b. Announcing, “piping,” or calling for an individual cadet for personal reasons, i.e. telephone call, convenience of another cadet, etc., will not be made unless it is a genuine emergency. Cadet messengers will take a written note to the cadet's room. c. Announcements will be made using the following terminology: i. The phrase “Now Hear This” will be used once prior to any announcement, to alert everyone in the cadet area to the forthcoming message. When a series of announcements are to be made, this phrase need not be repeated for each one. ii. Once finished with announcements, CIC will repeat the announcements in case someone did not hear or misunderstood the first time. Do not say the phrase “I say again.” iii. When reference is made to an individual cadet he/she should be referred to in the following manner, “Cadet Second Class ____”. d. Departure from this procedure set forth herein may be made when the circumstances require. These should be minimal, however, and care must be taken that use of the system does not fall into the category of convenience.

2-600 Duties of the Cadet Messenger (MGRA/MGRB)

601 General A. Cadets of the Fourth Class (Fall and Spring semesters) will stand as the Messenger (MGRA/MGRB). B. Cadets standing MGRA/MGRB may be of undeclared or any major.

C. The uniform for the Messenger duty shall be the uniform of the day with high-pressure cover.

602 Assumption of Duty A. Messengers should report to CIC 30 minutes prior to the scheduled time of their duty in order to request permission from the COWD to relieve the watch.

603 General Responsibilities A. Messengers will be used for watch functions only. They will not be used for unofficial purposes or personal need. B. The Messengers will make rounds of the dorms as assigned by the COWD. They will be alert to report any and all disorders, such as fires, electrical or plumbing malfunctions, vandalism of any nature by anyone, unauthorized persons in the dormitories, any attempts at breaking and entering, thefts, etc. Any incidents of this nature will be reported immediately to the COWD, the RSDO, or and the ASDO. C. The Messengers will route all messages, notes, letters, official papers, etc. as directed by the COWD. While on duty, the proper request to enter an upper-class room is, “Messenger, Sir/Ma’am, Permission to enter, Sir/Ma’am.” D. In unusual circumstances that the COWD or the CQOW are absent, the Messenger shall answer all phone calls in the proper manner. E. Wake up Duties -- Unless instructed otherwise, begin awakening the relieving watch 30 minutes prior to the time of the relief (i.e. 0300) for the 0400-0800 watch which relieves at 0330). Awaken the most junior personnel first and progress to the most senior. Comply with the following procedures: 1. Examine the door to the room/Compartment to determine if any special instructions have been left and if the ongoing watch person’s bunk location is specified. 2. If the door is locked, knock until the ongoing watch person gets up and opens the door. 3. If the door is unlocked, enter quietly and proceed to the appropriate bunk. 4. Shake the bunk until the person awakens. (Do not touch the person being awakened.) 5. Report the following: “Sir/Ma’am, you have the______watch. The time is ______.” 6. Remain until the person’s feet are on the deck, and then proceed with your other duties. Never shine your flashlight in his/her eyes.

2-700 Duties of the Cadet Officer of the Watch Shipboard (COWS)

701 General A. ALL SHIPBOARD WATCHSTANDER MUST REFER TO SHIP STANDING ORDERS ON THE QUARTERDECK AND IN THE ENGINE ROOM.

2-800 Emergency Procedures – Dormitory Complex

801 General A. The purpose of this section is to direct watchstanders to the appropriate document that delineates responsibility and procedures to prevent fires and other emergencies and to prepare a response to these conditions should an emergency arise. B. Laws and Regulations of the Commonwealth of Massachusetts prescribe certain minimal standards and procedures that are incorporated in these regulations. C. In the event of an emergency, immediately notify the ASDO and Public Safety and then begin to take action as outlined in the emergency and security procedures in the “Red” binder entitled “Emergency Procedures.” Continue to take action until the ASDO and Public Safety arrive.

802 Alternate Communications Center In the event an Alternate Communications Center must be set up (due to a fire in the dormitory complex, bomb threat, etc.), the Quartermaster will use the call forwarding function of the

telephone system to transfer the incoming calls to the Public Safety in the Bresnahan Hall (Ext. 5060) and will have the watch relocated to that office. For call forwarding at CIC, depress *2#, then Ext. 5060, and hang up. To reverse the procedure back to CIC, depress #2# and hang up.

2-900: Figures

CHANGE OF WATCH REQUEST – COMPANY ADJUTANT COPY

NAME______COMPANY______CLASS_____ DATE OF WATCH ______TIME OF WATCH______POST______REASON FOR CHANGE REQUEST______

SIGNATURE______(CADET ON BILL) CADET ASSUMING THE WATCH: ______SIGNATURE______(CADET ASSUMING DUTIES) SIGNATURE______(COMPANY ADJUTANT)

DATE______

CHANGE OF WATCH REQUEST – CADET COPY

NAME______COMPANY______CLASS_____ DATE OF WATCH ______TIME OF WATCH______POST______REASON FOR CHANGE REQUEST______

SIGNATURE______(CADET ON BILL) CADET ASSUMING THE WATCH: ______SIGNATURE______(CADET ASSUMING DUTIES) SIGNATURE______(COMPANY ADJUTANT) DATE______

Figure 2-1: Change of Watch Request

Watch Bill

DUTY COMPANY: DATE:

RSDO: 1/C DO: 1/C ADO: 2/C

CADET INFORMATION CENTER

1600-2000 2000-2400 0000-0400 COWD: 2/C 2/C 2/C CQOW: 3/C 3/C 3/C MGRA: 4/C 4/C 4/C MGRB: 4/C 4/C 4/C 0400-0800 COWD: 2/C CQOW: 3/C MGRA: 4/C MGRB: 4/C

T.S. Kennedy

0800-1200 1200-1600 1600-2000 COWS: 1/C 1/C 1/C CJOW: 2/C CBMW: 3/C CSRW A: 4/C 4/C 4/C CSRW B: 4/C CEOW: 1/C ACEW: 2/C COIL: 3/C CWIP: 4/C 2000-0000 0000-0400 0400-0800 COWS: 1/C 1/C 1/C CJOW: 2/C 2/C 2/C CBMW: 3/C 3/C 3/C CSRW A: 4/C 4/C 4/C CSRW B: 4/C 4/C 4/C CEOW: 1/C 1/C 1/C ACEW: 2/C 2/C 2/C COIL: 3/C 3/C 3/C CWIP: 4/C 4/C 4/C

Approved: Regimental Adjutant: 1/C Company Commander: 1/C Company Adjutant: 1/C Company Officer: Revision: 0

**All changes of watch are to be made prior to the watch through the regimental chain-of-command using the proper forms (available in COMCAD).

Figure 2-2: Sample Weekday Watchbill 41

Weekend Watch Bill

DUTY COMPANY: DATE:

RSDO: Fri: Sat: Sun:

CADET INFORMATION CENTER

1600-2000/0400-0800 2000-0000/0800-1200 1200-1600/0000-0400 COOW: CQOW: MGRA: MGRB:

T.S. Kennedy

Friday Only 0800-1200 1200-1600 COWS: CSRW A: 1600-2000/0400-0800 2000-0000/0800-1200 1200-1600/0000-0400 COWS: CJOW: CBMW: CSRW A: CSRW B: CEOW: ACEW: OILER: CWIP:

Revision

Approved: Regimental Adjutant: Company Commander: Company Adjutant: Company Officer:

All changes of watch are to be made using the proper forms at least 1 w e e k prior to the watch through the Company Adjutant.

Changes made within 1 week must be approved by the Regimental Adjutant.

CHAPTER 3

RULES AND REGULATIONS

TABLE OF CONTENTS

3-100 Authority and Rationale for Regulations and Standards

3-200 Regulations and Standards

3-300 Explanation of Penalties

RULES AND REGULATIONS

3-100 Authority and Rationale for Regulations and Standards

101 General Order No. 87 A. General Order No. 87. Under Public Law 96-453 (the “Maritime Education and Training Act of 1980”), the Academy stipulates in writing that it will comply with certain regulations and minimum standards in the operation of the school. These regulations and minimum standards are contained in Maritime Administration General Order No. 87. B. Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy are administrative, not adversarial or judicial in the legal sense.

3-200 Regulations and Standards

Preamble Honor, integrity, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime Academy are fundamental characteristics and attributes of a successful Merchant Marine Officer and career professional. Each cadet, regardless of field of study or career path, will strive to conduct herself/himself in a manner reflecting the highest standards of honesty, integrity and maturity.

201 Authorization A. The President is the only officer authorized to assign punishment to a cadet or to delegate this authority to any other faculty or administrative officer. A ship’s officer, member of the Academy faculty, administrator, or a cadet shall not prescribe any form of punishment for infractions of discipline unless such authority has been delegated by the President. B. The Commandant of Cadets is authorized to award administrative restrictions to a cadet or cadets for actions associated with serious violations of the Regulations when deemed appropriate.

202 These regulations do not limit the discretionary authority of the President to take immediate action to suspend any cadet(s) for violations of these regulations or for other breaches of good order and discipline when, in the President’s judgment and discretion, the situation requires urgent attention. A. In any case of cadet misconduct in which a cadet’s own safety or the safety of others may be jeopardized by a cadet’s continued presence aboard the training ship, the Master of the training ship is delegated the authority to exercise independent judgment and discretion as to whether a cadet should be suspended immediately and removed from the training ship. In a case where a cadet has been removed from the training ship, a hearing conducted in accordance with the procedure specified in Article 209-C, will be conducted as soon as practicable. B. Should it become necessary to suspend a cadet from the Academy and to remove her/him from the training ship in a foreign country, the Master of the training ship shall make the necessary arrangements with the appropriate consular officials of the United States to ensure that the cadet’s rights as an American citizen are protected and that arrangements have been made for the cadet’s travel to a location as close to the cadet’s home state as travel arrangements permit. Should it become necessary to suspend a cadet from the Academy and remove her/him from the training ship when the ship is in a continental American port, the Master of the training ship shall ensure that arrangements have been made for the cadet’s travel close to the cadet’s home. All expenses incurred in complying with this paragraph shall be the responsibility of the cadet, and the Commonwealth of Massachusetts shall be reimbursed within 60 days.

203 Cadets charged with or convicted of a civil or criminal offense outside the Academy may be subject to these regulations.

204 Types and Classifications of Deficiencies A. General 1. Deficiencies are classified in these regulations in Article 205 on the basis of the seriousness of the acts and/or omissions that constitute the punishable offense. These classifications are provided for general guidance only. In the case of the act or omission of any cadet, the circumstances that

surround that specific act or omission at the time of its occurrence will be considered, and any deficiencies may be re-classified as a Class I, Class II, or Class III offense based on the circumstances surrounding that specific act or omission and at the decision of the Commandant of Cadets. 2. Ignorance of these regulations, or any other regulations that are applicable to cadets or of any orders that may be issued periodically, will not excuse the commission of an offense. Every cadet is required to be familiar with all applicable regulations and orders, and it will be presumed that any such ignorance is the result of the cadet’s own neglect unless he/she can show the contrary. 3. Cadets are expected to exercise good judgment in cases not covered by regulations or orders or in cases in which orders are obviously illegal or otherwise inappropriate. Should a cadet disregard an order on the grounds that he/she judges it inappropriate, he/she does so at her/his own risk and may be found guilty of an offense if the order in question later is held to have been given properly. A cadet’s exercise of poor judgment is not itself an offense under these regulations, but where the exercise of such judgment leads to the commission of an offense by the cadet or by others to whom these regulations apply, the cadet will be charged accordingly. 4. These regulations apply at all times to every cadet when the cadet is under the jurisdiction of the Academy. 5. Whenever any cadet is found guilty of repeating an offense for which he/she has been found guilty at least once before, the penalty imposed for any such subsequent offense ordinarily will be greater than that imposed for the prior offense. B. Table of Authorized Punishments 1. The following table shows the authorized awards for the various levels of punishment. A cadet will not restrict another cadet under any circumstances. Extra duty is normally assigned as one hour of extra duty for every two demerits awarded, unless otherwise noted at the mast procedure.

CLASS III CLASS II Demerits 25 100 Restriction (days) 0 20 Extra Duty 12 50

205 Specific Conduct Offenses A. Attempts to commit an offense. 1. An attempt is an act performed, beyond mere preparation and thought, with the intent to commit a conduct offense. Failure to successfully commit the offense still constitutes an attempt amounting to more than mere preparation and intending, though failing, to effect the commission of the offense. 2. Attempts should be charged the same as the intended offense. The maximum punishment is the same as for the intended offense. 3. A person who intends to commit an offense, then voluntarily abandons the undertaking, is not guilty of the offense. A person whose undertaking is terminated by unforeseen circumstances is guilty of an offense. B. Regulations, Orders, Instructions 1. Disobedience to orders and regulations is more serious than a mistake in judgment. Orders are given with the expectation of compliance both in spirit and in letter. 2. Offenses: Class Demerits a. Violation of oral or written orders specifically 2 addressed to an individual. b. Demonstrating gross ignorance of instructions, 2 regulations, or directives. c. Violation of oral or written orders, instructions or 2 other directives addressed to a group or individual with major effect. d. Violation of oral or written orders, instructions or 3 10 other directives addressed to a group or individual with minor effect.

3. If any of the above listed offenses are specifically described by another delinquency code, that delinquency code should be used. C. Duty/Watch 1. Considerations in determining correct awards for offenses involving duty should include the nature of the duty, the cadet’s position, and whether the delinquencies resulted from laxness, carelessness or negligence. 2. Failing to assume a responsibility, evading a regulation, permitting other cadets under one’s command or control to evade responsibility or regulations, and overlooking or failing to report breaches of regulations are all offenses that indicate poor motivation and a low concept of duty. 3. Offenses: Class Demerits a. Intentional failure to properly perform a duty to 1 include failing to report for watch/duty and securing f r o m w a t c h . b. Reporting late for watch/duty. 2 c. Interfering with an individual who is performing a 2 d u t y . d. Aiding, abetting, counseling, commanding, or 2 procuring the commission of an offense punishable by this instruction. The level for the aider/abettor generally shall be the same as that for the offense committed by the principal. e. Failing to perform a duty properly through 2 negligence, laxness or ignorance, including unintentional failure to properly perform a duty. f. Failing to correct or to report an offense. The level variable for the offense generally shall be the same as that for the offense committed by the principal. g. Unauthorized assuming of authority including 2 unauthorized duty change. 4. If any of the above listed offenses are specifically described by another delinquency code, that delinquency code should be used. D. Standards of Behavior 1. Standards of decorum and conduct expected of ladies and gentlemen, as well as professionals, are also expected of cadets. These include actions or words that would bring discredit upon the Academy when the individual is identifiable as a member of the Massachusetts Maritime Academy. 2. Offenses: Class Demerits a. Sexual misconduct, including but not limited to Zero sexual acts involving the use of force or coercion Tolerance under any circumstances or sexual acts, consensual (ZT) or non-consensual. Sexual acts include touching, Class I intercourse, or other actions that reasonably would excite or satisfy the sexual desires of the actor. Additionally, immoral conduct, such as indecent exposure, soliciting, prostitution or associating with prostitutes is considered an offense. b. Sexual harassment, aggravated. 1 c. Arraignment of a cadet for a felony or misdemeanor 1 by federal, state or local authorities shall not prohibit the Academy from disciplining a cadet for any conduct violation. d. Racial/ethnic harassment. This includes written or 1 verbal comments such as offensive racial/ethnic slurs and jokes as well as the display of offensive

material, written or pictorial. e. Discrimination: any intentional action or actions 1 that deny or attempt to deny to any person any rights, entitlements, or equality of opportunity on the basis of a person’s race, religion, creed, sex, color, sexual orientation or national origin. f. Assault, to include assault and battery. To include ZT bullying and cyber-bullying. Class 1 g. Extortion: the making of an unlawful threat against 1 another in order to induce the latter to commit an act or refrain from committing an act to the advantage of the person making such threat. h. Falsehood: to include any deliberate misleading or Honor evasive statement, the concealment of any pertinent Code information, any attempt to deceive a person in (HC) authority, false muster or any false entry in a log or See other official document. Appendix A i. Fraud: to include cheating, plagiarism, internet HC misuse or charging phone calls or other charges to Academy equipment or to any member of the Academy community. j. Discrediting public conduct: acts that tend to reflect 1 discredit on the Regiment of Cadets or on the Academy. k. Abuse of power or authority - unwarranted 2 assumption of authority. l. Sexual Harassment, other. 1 m. Failure to report an incident of sexual harassment. 2 n. Engaging in unauthorized money making activities, 2 to include gambling and exchanging money for watch duties. o. Inappropriate behavior prejudicial to good order and 2 discipline on Academy grounds, to include hazardous skylarking. p. Fleeing/avoiding police/Public Safety Officers. 2 q. Disrespect to a person in authority. 2 r. Fraternization (See Appendix E). 2 s. Challenge to personal combat, threat of physical 1 violence. t. Improper conduct during class. 2 u. Discrediting personal conduct: acts that tend to 2 reflect disgrace or discredit to oneself. v. Obscene, profane, provoking improper language, 2 gestures, images. w. Unauthorized removal of food or equipment from 3 10 dining hall. x. Operating sound equipment in a manner that 3 10 disturbs other cadets. E. Alcohol, Drugs, and Controlled Substances (See Appendix B) All alcohol violations require that the cadet complete an online alcohol course entitled ‘My Student Body.’ First and second violations will have different course settings. Completion of the course will be required within one week of the cadet being given instruction for the course. Satisfactory completion (80% or better) will be required and a certificate of completion must be submitted to the Class II Mast Board Chairperson within the allotted time.

1. The Commandant’s Office will notify the parents, via letter, of any cadet who has been found guilty of an alcohol related offense. In addition, they will have their parking privileges revoked and will be mandated to counseling and a mandated alcohol assessment will be administered in the presence of the Class II Mast Chairperson. 2. Students who obtain alcohol and distribute that alcohol to persons under the legal drinking age will face a Class I conduct charge of “unauthorized sale and/or transfer of marijuana, narcotics, alcohol and other controlled substances.” 3. Any cadet found guilty of a second alcohol offense will be referred to the Aptitude Review Board to be processed for possible suspension or dismissal. 4. Offenses: Class Demerits a. Unauthorized possession of marijuana, narcotics 1 and other controlled substances. b. Unauthorized use of marijuana, narcotics and other 1 controlled substances. c. Unauthorized sale and/or transfer of alcohol, 1 marijuana, narcotics and other controlled substances. d. Driving under the influence of alcohol, marijuana, 1 narcotics and other controlled substances. e. Consumption of alcohol while in a watch or duty 1 status or within 12 hours of assuming duty/watch. f. Unauthorized possession, use, or in the presence 2 100/10/ MSB of, alcoholic beverages. 100/15/ MSB/A p t itude F i r s t Offense Rev. Bd. Second Offense Letter Home Loss of Parking Alcohol Assessment

g. Intoxication: having lost noticeable possession of 2 faculties as evidenced by conduct, statements or any impairments of one’s ability to function normally. h. Unauthorized possession, use, or in the presence 2 100/12/ MSB of, alcoholic beverages by a minor. 100/17/ MSB/Aptitude F i r s t Offense Rev. Bd. Second Offense Letter Home Loss of Parking Alcohol Assessment

i. Violation of Academy tobacco policies (Appendix 2 I and Chapter 6-206). F. Military Bearing/Civilian Appearance 1. It is incumbent upon a cadet to maintain a proper appearance at all times, both in and out of uniform and to maintain proper military demeanor. 2. Offenses: Class Demerits a. Unauthorized wearing of insignia or class stripes to 2 which one is not entitled. b. Unsatisfactory appearance in uniform. 3 15 c. Wearing a deteriorated, discreditable, or soiled item 3 15 of uniform. d. Improper conduct in ranks. 3 10 e. Possession of a deteriorated or discreditable item of 3 10 uniform.

f. Not shaven properly. 3 10 g. Improper haircut and or grooming 3 10 h. Wearing an improper uniform. 3 10 i. Wearing inappropriate civilian clothes or when not 3 15 authorized. j. Failure to observe military customs and courtesies. 3 15 G. Dormitory/Room Condition and Appearance 1. Offenses: Class Demerits a. Use of unauthorized means of entrance to or exit 2 from the dormitory. b. Failure of Captain’s Inspection. 2 c. Violation of regulations concerning room 3 10 arrangement/standards, to include contraband, to major or minor effect. d. Failure of room inspections inspection. 3 10 e. Articles thrown from or hanging outside windows. 3 10 H. Safeguarding MMA and Personal Property 1. Offenses: Class Demerits a. Destruction to or damage of MMA property, 1 intentional or grossly negligent, of a value more than $250. Destruction or damage to another’s property of any value, intentional or due to gross negligence. b. Theft or attempt to commit theft. HC c. Driving a vehicle on Academy grounds or any 1 Academy marine vehicle so as to endanger any person or property. d. Unauthorized entrance into any Academy building, 1 vessel, vehicle, premises or a room other than your own within same. e. Fire or other alarm: unauthorized tampering with or 1 sounding a false alarm. f. Unauthorized opening, reading, or tampering with 1 mail, e-mail or the private documents of others. g. Unauthorized use of or tampering with Academy 2 property. h. Destruction to or damage of MMA property, 2 intentional or grossly negligent, of a value less than $250. Destruction or damage to another’s property due to carelessness or negligence. i. Unauthorized guests on Academy premises. 2 j. Removing articles from buildings, rooms, etc 2 without the permission of proper authority. I. Weapons and Fireworks 1. Offenses: Class Demerits a. Unauthorized possession or maintenance of any 1 firearm, ammunition, dangerous weapon or instrument. This includes paintball guns, B-B guns, air guns or any facsimile of a weapon. b. Igniting or possessing fireworks on or in the vicinity 2 of MMA property. J. Absences or Tardiness 1. The characteristic of reporting on time is inherent in a cadet who is self-disciplined and who possesses a strong sense of duty. The cadet must learn to allow sufficient time for unknown

circumstances and unforeseen delays in reporting. The seriousness of tardiness is indicated only partly by the length of time involved. The degree of judgment exercised by the cadet in attempts to report for duty is also taken into consideration. For example, a cadet may be only slightly late, but if his/her actions indicate lackadaisical, unconcerned planning, that cadet should be dealt with more severely than should one who was late substantially in spite of attempts to report on time. 2. Offenses: Class Demerits a. Absent without authority, 24 hours or more or 1 absent sailing muster. b. Breach of Restriction. 1 c. Absent Restriction Formation or Extra Duty. 2 d. Absent without authority less than 24 hours. 2 e.A Absent without authority from obligation through 3 10 negligence (class, Class III Mast, musters, taps, formations, study hours, march-on practices, etc). f. Late without authority from obligation through 3 5 negligence: (class, mast, musters, taps, formations, study hours, etc.). g. Absent march-ons, change of command, other 2 ceremonial functions or failure to report for assigned Class II Mast hearing.

206 Reporting Authority A cadet may be reported for committing any deficiency. Reports may be submitted at any time by Academy Administrators, Faculty Members, Ship’s Officers, Academy Public Safety Officers, Cadet Officers, upperclass cadets, other cadets acting in an official capacity, and/or by other authorized staff members. Any cadet not granted reporting authority by this Article shall report violations of these Regulations and Standards to a person who has such reporting authority.

207 Procedure for Processing Mast Reports A. The Deputy Commandant of Cadets or duly authorized representative, after receiving a Mast Report, shall review the report, inquire into the circumstances, and take one of the following actions: 1. Exonerate the cadet. 2. Classify the deficiency as a Class III Offense and assign the case to the Company Mast Board for disposition in accordance with the procedures outlined in Article 209. 3. Classify the deficiency as a Class II Offense and assign the case to the Commandant’s Mast Board for disposition in accordance with the procedures outlined in Article 209. 4. Classify the deficiency as a potential Class I Offense and assign an Academy Company Officer to conduct an investigation of the reported offense. 5. Classify the deficiency as an Honor Code Offense and assign the case to the Honor Committee. 6. After reviewing the report of the investigating Company Officer, the Deputy Commandant of Cadets shall take one of the following actions: a. Exonerate the cadet. b. Reclassify the violation as a Class II or Class III Offense. c. Classify the violation as a Class I Offense and refer the case to the Disciplinary Board for action. B. Mast Report – Process Time Chart When the Mast Report Form is submitted to the Commandant’s Office, the following recommended processing times, authority, and actions will commence. The times are recommended as a guide only. 1. Deputy Commandant: Reviews/Classifies Mast Report Form (2 days). 2. Investigating Officer: Conducts Investigation (5 d a y s ). 3. Deputy Commandant: Classifies deficiency (2 days). 4. Cadet: Responds to charges in accordance with Article 209C (3 days).

208 Composition of Mast Boards, Disciplinary Board, Aptitude Review Board, and Re-admission Board A. The Company Class III Mast Board shall consist of three members: The Company Commander, Company Discipline Officer, and another cadet officer within the Company of any rank. The

Company Officer will be present to ensure the proper administration of the Mast Board. Processed cadets may appeal awarded demerits to the Company Officer. B. The Commandant’s Mast Board shall consist of a Company Officer who shall serve as Chairperson and two Cadet Officers from the Regimental Staff. C. The Disciplinary Board and the Aptitude Review Board shall each consist of the following: 1. Academic Dean: C h a i r m a n . 2. Vice President of Operations: Vice Chairman. 3. Vice President of Marine Operations: M e m b e r . 4. Dept. Chairman (of accused cadet’s major): Member. 5. Regimental Commander (or any other Regimental Officer): Me m b e r . 6. SGA President (or any other Regimental Officer): Me m b e r . 7. The President may, when he/she deems appropriate and at her/his sole discretion, whether temporarily or otherwise, appoint other officers to serve in the stead of those designated above or additional officers, if considered necessary. In addition to the foregoing, during any period in which the training ship is on cruise status, there shall be constituted a Disciplinary Board and an Aptitude Review Board, each shall serve as such aboard the training ship and, unless the President shall otherwise direct, respectively shall have all the powers and duties ascribed to the Disciplinary Board and to the Aptitude Review Board by these Regulations. D. The Disciplinary Board and Aptitude Review Board shall consist of the following: 1. Master of the Training Ship: Chairman. 2. Chief Engineer: M e m b e r . 3. Chief Mate: Member. 4. Dept. Chairman/Training Coordinator: Member. 5. Cadet Cruise Commander: M e m b e r . 6. Cadet Chief Mate/Cadet Chief Engineer/Cadet MSEP Ops (1): Member. 7. The President may from time to time and at her/his sole discretion, whether temporarily or otherwise, appoint other officers to serve in the stead of those designated above or additional officers, if considered necessary. E. A quorum consisting of not fewer than four of the members is sufficient to convene either the Disciplinary Board or the Aptitude Review Board for the valid transaction of matters within the purview of either Board.

209 Procedures for Hearing Offenses A. Class III Offenses: 1. Each Company Discipline Officer shall prepare a Mast List containing the names of all cadets who have been placed on report for Class III Offenses. It shall be the responsibility of the cadet whose name appears on this Mast List to report to the Company Mast Board at the time and place indicated if he/she wishes to deny the charges listed on the Mast List. If a cadet does not wish to appear before the Mast Board, they must write “guilty” in the remarks section of the pink copy of the Mast Report and deliver it to the Company Discipline Officer before the Mast. In addition, the cadet must sign an extra duty contract when he/she delivers it to the Company discipline officer. Failure to appear before the Class III Mast Board or to properly notify the Discipline Officer will result in automatic assignment of the demerits listed in this manual for the offense charged. In addition, a mast report for offense 205-J-2-e, (absence without authority from obligation through negligence) will be issued. 2. After concluding any oral and/or written statement, the cadet on report will withdraw from the room while the Board deliberates her/his case. The Board will follow the schedule of punishments for Class III Offenses. 3. Cadets awarded demerits by the Company Mast Board may appeal their cases in writing to their Company Officer within 48 hours after the posting of the decision. In doing so, they shall state in writing the grounds upon which they base their appeal. The decision of the Company Officer shall be final. In the case where the Company Officer is involved in awarding demerits, the cadet may appeal to the Deputy Commandant. B. Class II Offenses:

1. The Commandant’s Mast List contains the names of all cadets who have been placed on report for Class II Offenses. It shall be the responsibility of the cadet whose name appears on this Mast List to report to the Commandant’s Mast Board at the time and place indicated. 2. Unauthorized absence from Class II Mast will result in the Board hearing the charge with the cadet in absentia. In addition to the demerit and restriction penalty awarded for the original offense, a penalty of 25 demerits and 2 days restriction will be awarded for missing the mast (offense 205-J-2-g).. Any absence must be approved by either the Chairperson of the Class II Mast Board or the Regimental Operations Officer prior to mast. 3. Should the Commandant’s Mast Board determine that a Class I Offense is involved, such offense will be handled in accordance with Article 209-C. If subsequently classified as a Class I Offense, any previously submitted statement will be returned to the cadet and such statement will not be used in subsequent proceedings without the consent of the cadet. 4. Cadets awarded demerits and/or punishment as a result of being found guilty of a Class II Offense may appeal in writing to the Deputy Commandant of Cadets within 48 hours after the cadet is informed of the decision. In doing so, the cadet shall state in writing the grounds upon which her/his appeal is based. The Deputy Commandant of Cadets thereupon shall review the decision of the Commandant’s Mast Board and the grounds upon which the appeal is based and shall render a decision. The decision of the Deputy Commandant of Cadets will be final. If the Deputy Commandant of Cadets is involved in a case, the appeal will be heard by the Commandant of Cadets. C. Class I Offenses: 1. When the Deputy Commandant of Cadets classifies a deficiency as a Class I Offense and has the approval of the Commandant, the cadet concerned shall be served immediately with a statement containing formal charges and specifications in writing. The Deputy Commandant of Cadets shall advise the cadet that he/she may submit a written statement in reply within 72 hours. If the cadet does not desire to make such a statement, he/she must indicate this in writing. If, however, he/she chooses to make a statement, it will become part of the record in any subsequent investigation and hearing. 2. The Deputy Commandant of Cadets shall give the cadet not less than 48 hours notice of the time, date, and place of the hearing scheduled to be held before the Disciplinary Board, provided that no such hearing shall be scheduled to be held during the 72 hours within which the cadet may respond in writing to the formal charges and specifications. Such notice may be given together with or apart from the written statement of charges and specifications as the Deputy Commandant may determine in each case. 3. Every cadet formally charged with having committed a Class I Offense shall be free to select as counsel any officer on the Academy Staff willing to serve. In the event that the cadet is unwilling or unable to obtain such counsel, the Commandant of Cadets shall appoint an officer to serve in such capacity. The cadet must notify the Deputy Commandant of her/his choice of counsel or of the inability to obtain counsel within 72 hours of being served with the formal charges. 4. Such counsel shall function as an advisor rather than as an advocate. He/She is to furnish the cadet with guidance so as to enable the cadet to present her/his position, truthfully and with clarity and accuracy. Counsel shall appear with the cadet before the Board convenes to hear the charges in the Class I Offense, and counsel shall be granted permission to address such remarks as he/she desires to the Board on behalf of the cadet. 5. All information, remarks and advice passing between the cadet and her/his counsel shall be deemed privileged and confidential. Cadets accused of offenses which subject them to criminal liability should be aware that their communications with advisors are not protected by the attorney/client privilege. 6. Counsel may be assigned to render such other assistance to the cadet as the Commandant of Cadets shall deem appropriate. Whenever the events on the basis of which a cadet formally has been charged with a Class I offense constitute the basis for any pending and potential criminal proceedings, the cadet so charged shall be entitled to have an attorney present during the course of the hearing held pursuant to Article 209-C. Such attorney shall be permitted to advise the cadet concerning her/his rights and the presentation of her/his case but shall not be entitled to

question the cadet or any other witness or to make any argument or presentation to the Board. The cost of any such attorney shall be borne solely by the cadet. 7. Prior to the convening of the Disciplinary Board in the case of a Class I Offense, the cadet so charged may voluntarily submit her/his resignation. Subsequent to the convening of the board, the Chairperson of the board may refuse to accept the resignation of the cadet so charged. A n y cadet who abruptly leaves or resigns from the Academy and/or abandons his/her regimental obligations and duties, who has pending Class I Mast Report, or is scheduled for or about to be scheduled for an aptitude review board and/or is the subject of honor’s violation investigation and/or Class I investigation, will be by default considered dismissed from the Academy for discipline reasons. 8. The cadet(s) charged may challenge any member of the Disciplinary Board for cause by submitting a written statement that establishes: a. The member challenged was a participant in the events out of which the incident arose. b. The member challenged is related to or has past association with the cadet charged or with the events giving rise to the incident, said association being of a kind that would prejudice her/his judgment to the degree that a fair hearing would be jeopardized. 9. Such challenges shall be submitted to the Chairperson of the Disciplinary Board who shall forward them to the President for action and decision. Peremptory challenges (without cause) are not permitted. 10. The Disciplinary Board shall convene no sooner than 72 hours after the cadet has been served with the charge and, except in unusual circumstances, no later than two weeks thereafter. Prior to the commencement of the Board, the Deputy Commandant shall make available to the cadet a copy of any documentary materials, including the statements of witnesses, if available in written form that pertains to the pending charge. At its hearing, the Board shall conduct a thorough inquiry into the facts of the case. The cadet and her/his counsel shall be present at such hearing. The cadet shall be entitled to present testimony on her/his own behalf, to take the testimony of other persons and to present evidence to the Board. The cadet shall be entitled to hear any testimony taken by the Board and to question any person who gives such testimony. Should an additional Class I charge result from the inquiry, the cadet shall be served with the formal charges and specifications. Not less than 72 hours shall elapse before the cadet appears before the Board to answer the additional charges. After the conclusion of the hearing, the Board shall forward its finding and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall be transmitted through the Commandant of Cadets to the cadet. These recommendations shall be one of the following: a. Exoneration. b. Reduction of the Class I Offense to a Class II Offense and award of not more than 100 demerits, conduct probation, restriction, and/or other punishment short of suspension or dismissal, if the inquiry determines that the misconduct is of a lesser degree than that of a Class I Offense. c. Suspension. d. Dismissal. 11. Upon consideration of any such recommendation, the President shall have discretion either to impose the recommended sanction or to impose a sanction either greater or lesser than the recommended sanction. However, if the President fails to accept the recommendation of the Board, the President shall do so subject to the following: a. In a case in which exoneration has been recommended, the President may reinstate the original charge or may institute some lesser charge. In either case, the charge shall be dealt with again in accordance with the applicable provisions of this Article 209. b. In a case in which reduction of a Class I Offense to a Class II Offense has been recommended, the President may reduce further the charge to a Class III Offense, may reinstate the original Class I Offense (in either case, the charge shall be dealt with in accordance with the applicable provisions of Article 209), or may impose some sanction for Class II Offenses greater or lesser (including exoneration) than that recommended by the Board. c. In a case in which suspension has been recommended, the President may impose some lesser sanction (including exoneration) or may impose the sanction of dismissal.

d. In a case where dismissal has been recommended, the President may impose some lesser sanction (including exoneration). 12. Whenever, upon the President’s review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the cadet in question first shall be given the opportunity to be heard by the President prior to the latter’s making any final decision in that regard. 13. Whenever the Board shall have recommended suspension or dismissal, the President first shall give the cadet in question an opportunity to be heard prior to the President’s making any final decision in that regard. 14. The decision of the Academy’s President shall be final but subject to judicial review pursuant to the Massachusetts Certiorari Statute, G.L.c.249, #4. The Certiorari Statute provides the relevant part as follows: “A civil action in the nature of certiorari to correct errors in proceedings which are not according to the course of the common law, which proceedings are not otherwise reviewable by motion or by appeal, may be brought in the supreme judicial or superior court. Where such an action is brought against a body or officer exercising judicial or quasi-judicial functions to prevent the body or officer from proceeding in favor of another party, or is brought with relation to proceedings already taken, such other party may be joined as a party defendant by the plaintiff or on motion of the defendant body or officer or by application to intervene. Such other party may file a separate answer or adopt the pleadings of the body or officer. The court may at any time after the commencement of the action issue an injunction and order the record of the proceedings complained of brought before it. The court may enter judgment quashing or affirming such proceedings or such other judgment as justice may require.” D. Aptitude Review and Orientation Aptitude Review 1. Whenever any cadet has exceeded the demerit limit for her/his class, the cadet in question shall be subject to an aptitude review in accordance with the following provisions of this section. In addition, if ever a cadet’s aptitude and misconduct becomes an issue whereas it directly affects the good order and discipline and/or safety of others, the Commandant may direct an Aptitude Review Board. 2. When the Deputy Commandant of Cadets determines that a cadet has exceeded the demerit limit for her/his class as provided in Article 211-C, the Deputy Commandant of Cadets shall, as soon as may be practicable, serve the cadet concerned with notice of either of the following: a. The demerit limit applicable to a member of her/his class, and the total number of demerits then accumulated by the cadet during her/his conduct years; or b. The number of demerits permitted the cadet during her/his enrollment period and the total number of demerits then accumulated by the cadet during her/his enrollment period. There shall be attached to such notice a copy of the cadet’s current or up-to-date Disciplinary Record. Such notice shall advise the cadet that within seventy-two (72) hours he/she m a y submit a written statement to the Deputy Commandant of Cadets concerning any matter he/she thinks pertinent. Any such statement will become a part of the record in any subsequent investigation and review. If the cadet does not desire to submit such a statement, he/she must indicate this in writing. 3. The Deputy Commandant of Cadets shall give the cadet not less than 48 hours notice of the time, date, and place of the review scheduled to be held by the Aptitude Review Board, provided that no such review shall be scheduled to take place during the period of 72 hours prescribed by the foregoing paragraph (2). Such notice may be given together with or apart from the notice required to be given pursuant to the foregoing paragraph (2). 4. Prior to the convening of the Aptitude Review Board for the purpose of conducting any aptitude review, the cadet whose aptitude is under review voluntarily may submit her/his resignation. Subsequent to the convening of the board, the Chairperson of the board may refuse to accept the resignation. 5. Every cadet required to appear before the Aptitude Review Board for an aptitude review shall be free to select as counsel any officer on the Academy Staff willing to serve. In the event that the cadet is unwilling or unable to obtain counsel, the President shall appoint an officer to serve in that capacity. The cadet must notify the Deputy Commandant of her/his choice of counsel, or of the inability to obtain counsel, within 72 hours of being served with notice pursuant to the forgoing paragraph (2).

6. Such counsel shall function as an advisor rather than as an advocate. He/She is to furnish the cadet with guidance so as to enable the cadet to present her/his position truthfully and with clarity and accuracy. It is not the function of the counsel to encourage the use of any tactics or techniques of evasion so as to prevent the Board from ascertaining the truth of any matter before it. Counsel shall appear with the cadet before the Board and shall be granted permission to address such remarks as he/she desires to the Board on behalf of the cadet. 7. All information, remarks and advice passing between the cadet and her/his counsel shall be deemed privileged and confidential. 8. Counsel may be assigned to render such other assistance to the cadet as the President shall deem appropriate. 9. The cadet may challenge any member of the Aptitude Review Board for cause by submitting a written statement which establishes that the member challenged is related to or has past association with the cadet which is of a kind that would prejudice the member’s judgment to the degree that a fair hearing would be jeopardized. No member of the Aptitude Review Board shall be subject to challenge by a cadet solely by reason of the fact that the member has participated previously in an adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be submitted to the Chairman of the Aptitude Review Board, who shall forward them to the President via the Commandant, for action and decision. Peremptory challenges (without cause) are not permitted. 10. The Aptitude Review Board shall convene no sooner than 72 hours after the cadet has been served with the notice required to be given pursuant to the foregoing paragraph (2). Except in unusual circumstances, the Board shall convene not later than 2 weeks after the cadet has been served with such notice. The cadet and counsel shall appear before the Board at the scheduled hearing and the Board shall conduct an inquiry concerning the cadet’s suitability as a cadet at the Academy. In doing so, it shall consider the cadet’s entire disciplinary and academic record at the Academy and any statement, testimony or evidence submitted by the cadet in her/his own behalf. It also may consider any other statements, testimony or evidence deemed by it to be relevant to its inquiry, provided only that in every such case it shall inform the student of anything so considered. The cadet or the cadet’s counsel may bring to the attention of the Board any circumstances or matter that either believes may mitigate or explain the number of demerits awarded for any prior deficiency, but the Board shall have no authority to reopen or to conduct any new inquiry concerning any such prior deficiency or to alter the number of demerits previously awarded. At the conclusion of the hearing, the Board shall forward its findings and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall also be transmitted to the cadet through the Commandant. These recommendations shall be one of the following: a. No action. b. Probation with or without the imposition of a limit upon the further accumulation of demerits and with or without the imposition of any other conditions or limitations. c. Suspension. d. Dismissal. 11. Upon consideration of any such recommendation, the President shall have discretion either to impose the recommended sanction or to impose a sanction either greater or lesser than the recommended sanction. If the President fails to accept the recommendation of the Board, however the President shall do so subject to the following: a. In a case where no action has been recommended, the President nevertheless may impose any of the sanctions prescribed by Article 209, provided that the President may do so only in accordance with paragraph (12) below. b. In a case where probation has been recommended, the President may alter the conditions and limitations thereof and may add additional conditions and limitations, provided that the President may impose more stringent or onerous conditions and limitations only in accordance with the following paragraph (12). c. In a case where suspension has been recommended, the President may impose some lesser sanction (including no action) or may impose the sanction of dismissal. d. In a case where dismissal has been recommended, the President may impose some lesser sanction (including no action).

12. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the President first shall give the cadet in question the opportunity to be heard prior to making any final decision in that regard. 13. Whenever the Board shall have recommended suspension or dismissal, the President first shall give the cadet in question the opportunity to be heard prior to making any final decision in that regard. 14. The decision of the President shall be final but shall be subject to any statutory right of appeal, which right shall be described in the decision of the President. E. Readmission Review for Suspended Cadets 1. Whenever any cadet is suspended from the Academy in accordance with Article 209-C or -D, he/she thereby puts in question her/his aptitude for a professional career and, therefore, her/his suitability as a cadet at the Academy. In every such case, therefore, the cadet in question shall, prior to the date on which her/his suspension is scheduled to terminate, shall be subject to a readmission review in accordance with the following provisions of this section. The readmission review shall be conducted by the Disciplinary Board if the cadet’s suspension was imposed for disciplinary reasons. It shall be conducted by the Aptitude Review Board if her/his suspension was imposed for lack of aptitude. Two senior members of the Aptitude Review Board and one member of the Regimental Staff and/or one Student Government Association officer shall constitute a quorum. 2. During the period of any suspension, a cadet shall conduct herself/himself in conformity with the Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy subject as follows: a. During any period when a cadet on suspension is not present at the Academy, the Regulations and Standards shall apply to her/him in the same manner and to the same extent as they would were a cadet actively enrolled but not actually present at the Academy. b. During any period when a cadet on suspension is present at the Academy for any reason, the Regulations and Standards shall apply to him/her in the same manner and to the same extent as they would were a cadet actively enrolled and present at the Academy. 3. The Deputy Commandant of Cadets shall give the suspended cadet not less than 72 hours notice of the time, date, and place of the readmission review and shall state whether the review will be conducted by the Disciplinary Board or by the Aptitude Review Board. In giving notice, due allowance shall be made for the time required by the cadet to travel to the Academy. If the Academy has reason to believe that, during the period of her/his suspension, any cadet has violated the Regulations and Standards as they are applicable to her/him under the provisions of the foregoing paragraph (2), the Deputy Commandant of Cadets, when giving notice of the readmission review, shall also give notice of the reasons for which the Academy believes the cadet has violated the Regulations and Standards. 4. The suspended cadet may challenge any member of the Board for cause by submitting a written statement that establishes that the member challenged is related to or has past association with the suspended cadet that is of a kind that would prejudice her/his judgment to the degree that a fair hearing would be jeopardized. No member of the Board shall be subject to challenge by a suspended cadet solely by reason of the fact that he/she has previously participated in an adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be submitted to the Chairperson of the Board who shall forward them to the President via the Commandant for action and decision. Peremptory challenges (without cause) are not permitted. 5. The Board conducting the readmission review shall convene no sooner than 72 hours after the cadet has been served with the notice required to be given pursuant to the foregoing paragraph (3). Except in unusual circumstances, the Board shall convene no later than 2 weeks after the cadet has been served with such notice. The cadet and his/her counsel shall appear before the Board at the scheduled hearing and the Board shall conduct an inquiry concerning the cadet’s suitability for readmission as an active cadet at the Academy. In doing so, it shall consider only the question whether, during the period of his/her suspension, the cadet has conducted himself/herself in conformity with the Regulations and Standards as they are applicable to him/her under the provisions of the foregoing paragraph (2), and the Board shall have no authority to reopen or to conduct any new inquiry concerning the matter for which the suspension was originally imposed.

a. Whenever any cadet has been given notice that the Academy has reason to believe that, while suspended, he/she has failed to conduct himself/herself in conformity with the Regulations and Standards, it shall be the responsibility of the cadet to show cause why he/she should be re-enacted as an active cadet at the Academy upon the termination of his/her suspension. The cadet or his/her counsel may bring to the attention of the Board any circumstances or matter that he/she believes will assist the Board in its determination of this matter. b. When the Academy has no reason to believe that a cadet, while suspended, has failed to conduct himself/herself in conformity with the Regulations and Standards, the Board shall inquire of the cadet whether he/she has conducted himself/herself in conformity with the Regulations and Standards. If the cadet informs the Board that her/his conduct has conformed with the Regulations and Standards, he/she shall sign a written statement to that effect and the readmission review shall terminate. If the cadet informs the Board that her/his conduct has failed to conform with the Regulations and Standards, the Board shall make such further inquiry in that regard as it deems appropriate. In the latter case the cadet shall appear with a counsel and may have one appointed for him/her if the cadet is unable to acquire one. In the former situation the use of an Academy counsel is optional. 6. At the conclusion of the hearing, the Board shall forward its findings and recommendations, together with its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall be transmitted through the Commandant to the cadet. The recommendation shall be one of the following: a. Readmittance upon the termination of the current suspension. b. Readmittance as aforesaid with the imposition of such conditions or limitations, including probation, as are deemed appropriate. c. Continuation of the current suspension for a period that shall not exceed one academic year. d. Dismissal. 7. Upon consideration of any such recommendation, the President shall have discretion either to accept or reject the Board’s recommendation. If the President should choose to reject the Board’s recommendation, the President may adopt any of the alternatives that might have been recommended by the Board pursuant to the foregoing paragraph (10). 8. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the suspended cadet in question first shall be given an opportunity to be heard by the President prior to making any final decision in that regard. 9. Whenever the Board shall have recommended continued suspension or dismissal, the President first shall give the cadet in question an opportunity to be heard prior to making any final decision in that regard. 10. The decision of the President shall be final but shall be subject to any statutory right of appeal, which right shall be described in the decision of the President.

210 Other Punishment for Offenses The following action(s) may be taken by order of the Deputy Commandant or Commandant when any Mast Board, Disciplinary Board, or Aptitude Review Board recommends that demerits are inadequate or that circumstances require action short of dismissal or suspension. A. Written reprimand. B. Restriction to Academy or Training Ship limits for a specified period of time. C. Extra work assignments, to include Community Service. D. Reduction or loss of cadet officer rank. E. Conduct probation. F. Removal from the student incentive payment rolls for any period up to 6 months. G. Suspension from athletic team activities and contests. H. Removal of parking privilege on campus. I. Completion of online course, My Student Body. J. Mandated alcohol assessment.

211 Demerits and Conduct Status A. Conduct Periods: For purposes of administering these Regulations and Standards, three conduct periods are utilized, as follows: 1. Conduct Year: The conduct year begins on the morning of the day of Registration for the Fall Academic Term (semester) and ends on the morning of the day of Registration in the Fall of the succeeding year. 2. Conduct Term: The Academy year is divided into three academic terms, consisting of the Fall Semester, the Spring Semester, and the Sea Term. Conduct Terms will begin and end as indicated below: Academic Begins Ends Term Fall Morning of Registration Morning of Registration day for Fall Semester. day for the next sequential semester or Sea Term. Spring Morning of Registration Morning of Registration day for Spring Semester. day for the next sequential semester or Sea Term. Sea Term/ Morning of Registration Morning of Registration Winter day for the Sea T e r m . day for the next sequential Term semester.

3. Enrollment Period: The enrollment period for each cadet consists of all conduct years, whether or not they are consecutive, during which the cadet is enrolled at the Academy. B. Conduct Status: All demerits awarded to any cadet shall be cumulative and, for purposes of determining her/his cumulative conduct status, shall be carried forth from year to year during the cadets’ entire enrollment. The yearly conduct status and term conduct grades of every cadet will be determined on a numerical basis in accordance with the following table:

Cadet Class 1st Warning Conduct Demerit Limit Probation First 50/Year 75/Year 125/Year Second 65/Year 100/Year 150/Year Third 85/Year 125/Year 175/Year Fourth 115/Year 175/Year 225/Year

The cumulative conduct status of every cadet will be further determined with reference to the total number of demerits accumulated by the cadet commencing with the date of her/his first enrollment at the Academy. Any cadet, at any time, who shall have accumulated more than 450 demerits, shall have thereby exceeded the demerit limit for her/his enrollment period. C. Conduct Actions 1. Conduct Warning: When a cadet accrues demerits placing her/him in “Conduct Warning” status as set forth in the table contained in Section B above, the Academy Staff Company Officer will contact the cadet concerned and have the cadet sign a form that acknowledges the cadet’s official conduct status. A copy of this form will be given to the cadet and the original placed in the cadet’s Personal Data File. 2. Conduct Probation: When a cadet accrues demerits for her/his class placing her/him in “Conduct Probation” status as set forth in the table contained in Section B above, the Deputy Commandant of Cadets will contact the cadet concerned and the cadet’s Academy Staff Company Officer to review and discuss with the cadet her/his conduct record. At this meeting, the Deputy Commandant of Cadets will specify the terms and conditions of probation. 3. Aptitude Review: Guidelines accordance with the provisions of Article 209-D.

212 Assignment of Responsibilities The President may assign, from time to time and at her/his sole discretion, whether temporarily or otherwise, any person to discharge any function or responsibility created or imposed by the provisions of these Regulations and Standards.

3-300 Description of Penalties

301 Extra Duty A. General 1. Whenever possible, assignments for extra duty will be focused on meaningful work projects that will directly benefit the Regiment of Cadets and the Massachusetts Maritime Academy. When appropriate, extra duty may be performed by marching “tours.” 2. Any cadet who receives demerits will be issued an Extra Duty (ED) contract at the Mast Board he/she attends. Extra duty formations will be held Monday-F r i d a y at 1600, for two hours and Saturdays at 0800 for up to eight hours. Additional formations may be held at the discretion of the discipline officer for those cadets who have conflicts with regular extra duty periods. All extra duty musters will be held in the Second Company mailroom. Athletes in season with ED will muster at 0600 Monday-Friday and perform 1 hour of ED. 3. Work assignments will be made by the Cadet Regimental Operations Officer in consultation with the Academy Staff Discipline Officer. Extra duty will not be credited for duties performed outside the normally scheduled extra duty periods unless prior permission is obtained from the Academy Staff Discipline Officer or Regimental Operations Officer. 4. Cadets assigned demerits must attend all consecutive extra duty formations until the entire obligation is completed. The only valid reasons for missing an extra duty obligation are watch assignments, documented illness, scheduled Academy classes or examinations, participation in a varsity sport, or a formally approved special liberty. Failure to report is a Class II offense. 5. When the assigned number of hours have been completed, the Extra Duty Record Sheet will be turned in to the Cadet Regimental Discipline Officer who will ensure that the data is appropriately recorded and who will retain a file of all completed sheets. 302 Administration of Offenses A. Class III 1. Class III Mast Reports will be submitted to the Company Discipline Officer. The pink copy will be delivered to the cadet’s room for his/her notification of the offense. 2. The week’s accumulation of offenses will be listed by the Company Discipline Officer and the list posted in the company a minimum of 24 hours prior to the Mast being held. The Class III Board will meet no later than Tuesday of each week. 3. At Class III Mast all of the white copies of the Mast reports will be annotated and returned to the Academy discipline officer with an annotated copy of the Mast list. The Mast list will be posted in the Company. Additional copies will be retained by the Academy Discipline Officer. B. Class II Offenses 1. Copies of any Class II Mast Reports will be forwarded to the charged cadet's Company Officer for review and evaluation. The pink copy will be forwarded to the charged cadet. The Class II Mast List will be posted in the Mast Bulletin Board and in each Company area on the day prior to the Mast being held.

303 Restriction A. General 1. Restriction to Academy grounds is a sanction awarded for offenses of a serious nature. Restricted cadets will be mustered at designated times and will not be allowed to attend Academy social or recreational functions such as dances, concerts, etc. B. Procedures 1. Restriction will begin at 0700 on the Friday following the awarding of the punishment. All assigned restriction will be served consecutively until completed. 2. Restricted cadets will not leave Academy grounds without the specific authorization of the Academy Staff Discipline Officer, the Cadet’s Company officer, or the Academy Staff Duty Officer. To leave Academy grounds without permission will be a breach of restriction. 3. Cadet functions on campus will be off-limits to all restricted cadets. The FANTAIL and Recreation Room is also off limits.

4. Cadets in a restricted status are prohibited from standing weekend watches, unless they have been previously scheduled in accordance with a normal watch rotation. They will, however, stand their regularly scheduled weekday watch on the normal rotational basis. 5. The uniform prescribed by the discipline officer will be worn to all restriction formations. 6. Restriction musters are held in the mailroom, or a place designated by the ASDO. Restriction formations will be held Monday-Friday at 0700, and from 1600 until 2300. On weekends, restriction formations will be held hourly from 0700 until 2300. Random bed checks maybe directed by the ASDO to ensure restriction compliance. 7. Restricted cadets with no outstanding extra duty may be assigned to work parties at the discretion of the Academy Staff Duty Officer. 8. Restricted cadets are restricted to the vicinity of their room and the Mess Deck, unless they have the express permission of the ASDO. 9. Restricted cadets are not permitted to have visitors on campus for any reason.

CHAPTER 4

DAILY ROUTINES AND FORMATIONS

TABLE OF CONTENTS

4-100 General

4-200 Daily Routine

4-300 Formations

4-400 Figures

4-100 General 101 Responsibilities A. In the role of cadet, the duty and responsibility is multi-faceted. First, it requires attendance at formations and ceremonies. Secondly, it requires attendance at all assigned classes. Thirdly, it demands proper attention and attendance at all assigned watches and duties. Finally, it requires cadets to learn how to follow orders and then, during their tenure at the Academy to develop their leadership abilities. (For more specific duties, broken down by class, refer to Chapter 10) B. It is the responsibility of every cadet to be on time for every required function. C. The practice of calling in to report an impending absence at a required post does not excuse one from his/her primary responsibility. However, it may serve as a mitigating or extenuating circumstance and cadets are encouraged to advise the Academy when they are not able to return on t i m e . D. It is the responsibility of every cadet to read the daily POD and to check MMA email. 102 Knowing the formal practices and ceremonies of U.S. flag vessels is important to every cadet. As a result, daily routine and ceremonial occasions are established to simulate these situations.

4-200 Daily Routine - C a m p u s Note: Shipboard routine is published in the annual Sea Term Manual.

201 The daily routine for week days (Monday through Friday) is as follows: 0600 Reveille: release from Night Call to Quarters (NCQ); standing lights turned off. 0600 Cleaning stations. 0615-0725 Morning meal available. 0710 POD read by CIC. 0720 Morning formation (Muster). 0730 Morning formation and Colors (Step off). 0730 Watch change. 0800 Begin class day. 1600 End class day. Commence all extra curricular activities. 1630-1900 Evening meal available. Sunset Evening colors. 1900 Cleaning stations. 2000 Study hours - all quiet about the decks. 2200 Taps. * The above night schedule may be adjusted to accommodate night classes.

202 Liberty - Monday through Thursday 4th Class - No Liberty 3rd Class - Wednesday: Last Duty (LD)-2400. 2nd Class - Monday through Thursday - LD-0200. 1st Class - LD-0700. Friday liberty is established by the Regimental Commander. Weekend liberty for authorized cadets shall expire at 1900 on Sunday for 4/C and at 0700 on Monday for all other classes.

203 Weekend (Saturday & Sunday) Routine is modified as follows: 0800 Colors. 0900-1230 Brunch (Sat and Sun). Sunset Evening colors. 1700-1800 Evening Meal. 2200 Taps; NCQ.

204 Special Liberty Request A. Procedures and guidelines to be followed by all cadets when applying for permission to be away from campus are as follows: 1. “Special Liberty” is only intended to authorize absences from Regimental functions such as morning formation, musters, inspections, etc. They do not authorize absences from academic obligations such as class, tests, make-up work, labs, etc. The only exceptions are:

a. “Emergency Special Liberty,” which must be signed by the Commandant or Deputy Commandant and will be granted for only personal emergencies (death of immediate family member, etc); b. “Medical Special Liberty,” which must be signed by the Director of Health Services or her designee and the Company Officer for health related problems that require a cadet to be absent from Regimental activities. 2. All “Emergency” and “Medical” Special Liberty requests that are approved in accordance with the above procedures will be forwarded to the Registrar by the Commandant or Deputy Commandant as soon as practicable. B. Cadets wishing to be excused from academic responsibilities must make arrangements with their individual faculty members. C. Company Officers may grant “Special Liberty” for a period of time not to exceed twenty-four hours. The Commandant or Deputy Commandant may grant special leave from Regimental duties for a period of time not to exceed forty-eight hours. Requests for leave in excess of two days must be approved by the Academic Dean. Non-emergency requests must be submitted to the Company Officer one (1) week in advance. Duty assignments, extra duty and restriction will exclude eligibility. D. “Special Liberty” automatically expires once a cadet returns to campus.

4-300 Formation

301 Morning Formation A. The POD will be read over the loud speaker at 0710 and first call to Morning Formation muster will be at 0720. B. The Regiment will form up and march to the parade field daily. The Regiment will muster in formation at 0720. The Regiment will march on at 0730. C. Formations will be held Monday through Friday and attendance is mandatory for all classes. D. All cadets will be in complete Uniform of the Da y (UOD) and proper military decorum and grooming are required and expected at all formations. E. Monday through Thursday, the Regiment of Cadets will form up as shown in Figure 4-2. F. On Fridays and during softball season, the Regiment of Cadets will form up as shown in Figure 4-3. G. In case of inclement weather, CIC will pipe that the Regiment of Cadets will have Morning Formation indoors according to the following format: 1. Cadets will muster in their respective companies with each deck mustering one deck below their deck of residence, e.g.. the 01 deck musters on the 00 deck. H. Cadets WILL NOT be dismissed from inclement weather Morning Formation until a pipe, authorized by the Regimental Commander or ASDO is made dismissing all cadets from formation.

302 Other Formations Throughout the academic year, cadets will be required to attend formations other than Morning Formations. These formations include, but are not limited to, Homecoming March-on, Change of Command and National Maritime Day. No Special Liberty will be allowed without the approval of the Commandant or Deputy Commandant of Cadets. It is the cadets’ responsibility to ensure that they are available for these events. As directed by the Commandant, a regimental personnel inspection will be conducted every Friday at 0700.

4-400: Figures

Honor Guard Band 7th Company

Second Company First Company

Fourth Company Third Company

Sixth Company Fifth Company

Regimental Staff

Patio

Figure 4-1: Morning Formation (Monday through Thursday)

Sixth Fourth Second First Third Fifth Company Company Company Company Company Company

7th Company Honor Guard Band

Patio

Regimental Staff

Figure 4-2: Morning Formation (Fridays and Softball Season)

CHAPTER 5

UNIFORMS

TABLE OF CONTENTS

5-100 General

5-200 Wearing the Uniform

5-300 Figures

UNIFORMS

5-100 General 101 Each cadet is required to be in the complete Un i f o r m of the Da y (UOD) whenever he/she is on the 00 deck of the dormitory or outside of the dormitory complex. The uniform of the day must be worn in the mess deck and all buildings outside the dormitory complex; this applies to the Harrington Building, Library, Business Office, Academy Store, Fantail, etc. Authorized exceptions to this policy include the following: A. Boiler suits may be prescribed for certain labs, classes, or watches by the Commandant of Cadets or by individual instructors. B. Authorized gym gear is allowed when engaging in recreational athletics or gym class. Authorized gym gear is MMA gear only. Civilian gym gear or athletic apparel with the logos of other colleges or teams are not authorized. C. The MMA travel suit may be worn to the LRC and library between 1900-2200. The MMA travel suit is the issued windbreaker jacket and pants, sneakers, and issued MMA PT shirt underneath. D. If the uniform of the day cannot be worn for medical reasons, the MMA travel suit must be worn in lieu of the uniform of the day. Authorization must be obtained by the medical staff and cadet must be in possession of binnacle note authorizing MMA travel suit.

102 Inspection of Uniforms Articles of uniform clothing shall be inspected periodically by the Commandant of Cadets, or his designee for quality, fit and quantity. Each cadet is required to maintain a full “seabag” as outlined in paragraph 203. It is the responsibility of each cadet to maintain all uniforms in good repair and fit.

103 Civilian Clothing A. All cadets are authorized to maintain civilian clothing at the Academy. All civilian clothing worn by cadets must be of a conservative and acceptable nature. They may wear civilian clothing only on authorized leave or liberty and when departing or returning to the Academy. The wearing of civilian clothing on campus is not permitted. Cadets of the Fourth Class are required to wear the uniform of the day when departing from or returning to the Academy. B. All cadets may wear civilian clothing during authorized leave periods including within the immediate Academy area. Authorized leave periods are Thanksgiving recess, Christmas recess, Spring and Summer Break. C. No part of the prescribed uniform or equipment shall be worn with civilian clothing except for articles that do not present a distinctive military appearance, such as shoes, stockings, socks or underwear. D. All civilian clothing worn by cadets must be of a conservative and acceptable nature. The wearing of conspicuous clothing, such as T-shirts with alcohol advertisements, incomplete outfits, unkempt or torn clothing or clothing generally inappropriate to accepted traditions and customs is not authorized.

104 Wearing of the Uniform on Official Business A. Cadets engaged in official functions that bring them under the scrutiny of the general public are required to wear the appropriate uniforms. Cadets may not, however, wear the uniform to unofficial or non-Academy-sanctioned functions (e.g. appearing in court). B. Uniforms are required for all Academy functions. C. Cadets involved in the athletic program in an administrative capacity (i.e., statistician, time keeper, scorer, manager, etc.) will also be in appropriate dress. An appropriate uniform option is the issued MMA gym gear or MMA travel suit.

105 Undergarments All cadets will wear appropriate undergarments at all times. These shall be of a color to minimize their display through outer items of clothing. Nylon hose worn by female cadets shall be of plain design and of flesh tone color.

106 Name tags A. Name tags shall be worn with all classroom uniforms. Boiler suits will have name tapes. Name tags shall be worn at social functions and at all official functions, at or away from the Academy.

B. Standard name tags, plastic clutch type reflecting the proper class color, will be worn. For proper wearing of the name tag, see Figure 5-1. Nametags will be located 1/8” above the right breast pocket. C. Authorized Regimental Commuters must wear a white name tag.

107 Collar Devices A. Shirt collar devices shall be worn on the tropical blue long uniform. The devices consist of the following: Deck Fouled Anchor Engine Three Bladed Propeller Facilities/Environmental Hero’s Boiler Marine Safety/Environmental Protection Trident International Marine Business Globe and Anchor Emergency Management Hammer and Lightening Bolt These shall be of a size prescribed by the Commandant of Cadets. B. Cadets of the First, Second and Third Classes will wear the appropriate device on each collar face as indicated in figure 5-1. Cadet Officers will wear their rank insignia on both collar faces. Cadet Rates will wear their rank insignia on their right collar and their major insignia on their left. Insignia will be worn in such a fashion that the center of the insignia is one (1) inch from the front edge of the collar and one (1) inch from the bottom edge of the collar. The insignia will bisect the angle made by the collar as shown in Figure 5-1. C. Cadets of the Fourth Class will not wear any devices until their major has been selected.

108 Shoulder Devices A. Shoulder devices shall be worn centered on the epaulette, one (1) inch from the shoulder seam, as shown in figure 5-2. The devices consist of the following: Deck Fouled Anchor Engine Three Bladed Propeller Facilities/Environmental Hero’s Boiler Marine Safety/Environmental Protection Trident International Marine Business Globe and Anchor Emergency Management Hammer and Lightening Bolt These devices shall be of a size prescribed by the Commandant of Cadets. B. Cadets of the Fourth Class will not wear any devices until their major has been selected.

109 Ribbons A. The Commandant periodically will authorize the award of ribbons for achievement and involvement in Academy and community events as recognized by the President, Master of the Training Ship, Academic Dean or another director. All ribbons awarded must be worn with the uniform of the day. U.S military awards are authorized to be worn with MMA ribbons. B. Ribbons, listed in order of decreasing merit, are awarded as follows: 1. Cadet Medal of Honor: awarded on an individual basis as determined by the President to cadets recognized for acts of heroic nature in life threatening situations. 2. Admiral’s Award: awarded on an individual basis as determined by the President to cadets recognized for lifesaving efforts or outstanding contributions to the Academy or the community. Also awarded to Cadet of the Year. 3. Captain’s Award: awarded on an individual basis by the Master of the Training Vessel for outstanding contributions during the Sea Term. 4. Commandant’s Award: awarded on an individual basis as determined by the Commandant of Cadets to recognize high achievement and contributions and service to Academy and community. Also awarded to Cadet of the Semester. 5. Meritorious Sea Service: awarded for successful completion of the annual Training Cruise. 6. Honor Guard: awarded to any member of the Honor Guard after a full year’s participation, as determined by the Honor Guard Staff Advisor. All active participants are further authorized to wear an insignia consisting of crossed swords as illustrated in figure 5-1. 7. President’s List: awarded to all cadets with a TQPA of 3.6 or higher. 8. Dean’s List: awarded to all cadets with a TQPA of 3.3 to 3.59.

9. Emory Rice Scholar: awarded to those cadets selected as recipients of the Emery Rice Scholarship. 10. Edson Baxter Cates Scholar: awarded to those cadets selected as recipients of the Edson Baxter Cates Scholarship. 11. Tsongas Scholar: awarded to those cadets selected as recipients of the Paul Tsongas Scholarship. 12. Cadet Officer: awarded to any cadet serving as a First Class Cadet Officer. A bronze star is authorized for wear for those cadets who maintain positions both as Regimental Officers and Cruise Rates. If a cadet is forced to resign a position for disciplinary reasons, the right to wear this ribbon is revoked. 13. Indoctrination Officer: awarded to any cadet participating in the Indoctrination Period. If a cadet is forced to resign a position for disciplinary reasons, the right to wear this ribbon is revoked. 14. Good Conduct: awarded to any cadet having perfect conduct (no demerits) in a conduct year. 15. Varsity Letter: awarded to any cadet earning a varsity letter as determined by the Director of Athletics. 16. Student Government Association: awarded to any cadet serving as an officer of the S. G. A. or as an officer of their respective class (President, Vice President, Secretary, Treasurer, Sea Term Representative, Social Chairperson). 17. Honor Company: awarded to members of the Honor Company. 18. Band: awarded to any member of the Regimental Band after a full year’s participation. A bronze star is authorized to be worn on the ribbon for any cadet achieving special recognition. 19. Orientation Achievement Award: awarded to all cadet officers and candidates whose company achieved the highest score during the Orientation period. 20. Eagle Scout: awarded to any cadet that achieved the rank of Eagle Scout. 21. Cadet Tutor: awarded to cadets who have met the criteria outlined by the ARC for cadet tutors. 22. Thespian: outlined by the humanities department for participation in Maritime Players. C. Ribbons will be issued by the Ship’s Store to authorized cadets in accordance with a list submitted each semester by the Commandant. D. Ribbons shall be worn when prescribed by the Uniform designation tables, Table 1. They shall be located parallel to and centered 1/8” above the left breast pocket as illustrated in figure 5-1. E. The order of merit will be utilized to determine the placement of multiple ribbons. The higher merit awards are placed higher than and/or to the left (inward) of lower merit awards. Multiples of any single award shall be signified with stars as shown in figure 5-3. F. The authorized pins on the uniform consist of the Chinese Exchange Program, the Panama Exchange Program, Stars, TRO pins, Crossed Rifle, SGA, Merchant Marine Reserve and Army ROTC pins.

110 Striping The Service Dress Blue uniform coat will be striped to indicate the cadet’s class and rank in accordance with the following (Figure 5-3): A. Cadet Officers: horizontal ¼” wide gold stripes, spaced ¼” apart located on each sleeve two (2) inches up from the cuff on the edge of the sleeve. The number of stripes will correspond to the cadet’s rank. One-half (1/4) inch above the uppermost stripe facing outboard on each sleeve will be a gold star. One point of the star will point downward. 1. General: Consists of stripes of yellow braid, ¼”-wide and the cadet’s major insignia. B. Cadet First Class: Wear 3 stripes 2” above the parallel to the edge of the cuff. The stripes are centered between the rear seam and front crease. The major insignia is centered ¾” above stripes. C. Cadet Second Class: Wear 2 stripes 2” above and parallel to the edge of the cuff. The stripes are centered ¾” above the stripes. D. Cadet Third Class: Wear 1 stripe 2” above and parallel to the edge of the cuff. The insignia is centered between the rear seam and front crease. The major insignia is centered ¾” above the stripes. E. Cadet Fourth Class: Wear no sleeve stripes. Center the Anchor insignia between the rear seam and front crease with the lower edge 2” above the edge of the cuff.

5-200 Wearing of the Uniform

201 Manner of Wearing

A. The prescribed uniform shall be worn at all times in a strictly military manner. Jackets, coats and shirts shall be worn fully buttoned. Covers shall be worn squarely on the head parallel to the deck. Hair shall not protrude from beneath the forward part of the cover. The forward edge of the cover shall be worn two fingers above the bridge of the nose. Ripped, torn, frayed, or unhemmed uniforms will not be tolerated at any time. Ties will be two-blocked, shirt tails tucked in, nothing protruding from pockets and hands not thrust into pockets. Tie clasps shall be centered between the third and the fourth buttons, as shown in Figure 5-4. Shoes must be tied and black socks must be above the ankle. B. Cadets shall dress neatly and smartly at all times, with uniforms scrupulously clean and pressed in accordance with Figure 5-5. Gold lace, devices and insignia shall be bright and free from tarnish. C. Cadets shall wear the uniform of the day at all times on the Academy campus except as specifically authorized by the Commandant of Cadets. D. Cadets shall wear only those uniform devices, ribbons, or medals authorized by the Commandant of Cadets. Cadets with prior military service are encouraged to wear decorations or ribbons earned while on active duty. Cadets who are part of the student incentive program shall wear the Merchant Marine Reserve pin centered on their left breast pocket 1/8” above the pocket or ribbons if worn. E. Cadets shall not wear covers indoors, except when on watch. Watchstanders shall remain covered except during religious services or when authorized to sit at their post. F. Skirts of the prescribed uniforms for female cadets shall be worn even with the crease in the back of the knee. G. Except during morning formation, cadets on varsity teams are authorized to wear their blue nylon athletic jackets with the uniform of the day on game or match day. Varsity athletes may wear their team jacket on Fridays after morning formation if the athletic event will occur that weekend. H. The MMA travel suit is authorized to wear at the LRC and Library and during study hours f r o m 1900-2200.

202 Accoutrements A. Neck chains with or without medals or crosses, watch chains, fobs, pins, or other similar articles of jewelry shall not be worn exposed upon the uniform or person. Earrings are not authorized for male cadets at any time on campus. Body piercing (nose, eyebrows, tongues, lips, etc.) is not authorized and shall not be tolerated on campus. The display of pens, pencils, and other articles in outside pockets of uniforms is prohibited. B. Women Cadets: No ribbons or ornaments shall be worn in the hair except for bobby pins, neatly and inconspicuously arranged, and/or black elastics or barrettes which approximate the color of the hair and are not conspicuous. Plain, small, stud-type pierced earrings only may be w o r n b y female cadets in uniform. When in uniform, female cadets may wear a maximum of one earring per ear to be situated on the ear lobe.

203 Seabag Requirements The quantities of uniforms and equipment mentioned in this article represent minimum requirements. Each cadet is responsible to assess his or her own needs and to procure any excess over the figures listed. He/She is responsible for replacing lost or worn items to maintain these minimums. Cadets shall maintain a minimum uniform outfit as follows: Item Men Women Bag, Laundry 1 ea 1 ea Duffle Bag 1 ea 1 ea Bedspread, blue MMA 1 ea 1 ea Belts, black web 2 ea 2 ea Buckles, plain belt, brass 2 ea 2 ea Covers, blue baseball, garrison 1 ea 1 ea Blue combination, service 1 ea 1 ea Cap Covers, white 1 ea 1 ea Coats, Service Dress Blue 1 ea 1 ea Working Jacket, MMA 1 ea 1 ea Officer style, blue MMA Jacket 1 ea 1 ea Devices, Combination Cap, with Band 1 ea 1 ea Chin strap, gold, midshipman 1 ea 1 ea

Flashlight, U.S.C.G. Approved 1 ea 1 ea Goggles, safety 1 pr 1 pr Gloves, work 1 pr 1 pr Hearing Protection 1 pr 1 pr Knife, jack (blade not to exceed 3.5”) 1 ea 1 ea Name Tags, plastic clutch type 2 ea 2 ea Long sleeve white w/Epaulettes 1 ea 1 ea Short sleeve white w/loops 1 ea 1 ea Short sleeve blue 1 ea 1 ea Long sleeve blue 1 ea 1 ea Gym shirt 2 ea 2 ea Shoes, black dress 1 ea 1 ea Dress black pumps N/A 1 ea Boots, steel toe, black 1 ea 1 ea Shoulder Boards 1 ea 1 ea Socks, black 4 pr 4 pr Gym socks 2 ea 2 ea Athletic jacket and pants 1 ea 1 ea Tie, black, crossover N/A 1 ea Tie, black, four-in-hand 1 ea N/A Tie Clip, MMA 1 ea N/A Trousers, navy blue 2 ea 2 ea Service dress blue 1 pr 1 pr Boiler suits 3 pr 3 pr (2 long sleeve, 1short sleeve) Gym trunks, blue MMA 1 ea 1 ea MMA Travel Suit 1 ea 1 ea Lapel Pins 1pr 1pr 204 Ownership Markings A. All articles of clothing or equipment shall be neatly marked with the owner’s name using either an indelible laundry pen, a marking pen or stencil kit. Articles shall be marked neatly as indicated b e l o w : 1. Trousers - on manufacturer’s label or inside of waistband 2. Caps, baseball - inside sweatband 3. Caps, garrison - on manufacturer’s label 4. Cover, combination - inside sweatband and on name card provided 5. Cap covers - inside of band centered in front 6. Coats - on manufacturer’s label 7. Shirts - along bottom hem on the left shirttail when facing shirt 8. Gym shirt - space provided 9. Gym shorts - leotards, sweat pants - space provided 10. Shoes, sneakers - outside, outboard of the instep all others - inside near top of instep 11. Shoulder boards - on underneath side, inside of loop 12. Towels and washcloths - lower right hand corner 13. Ties - backside 14. Coveralls - name stenciled over left breast pocket B. Black marking fluid shall be used when marking light-colored clothing and white fluid when marking dark clothing. Marking shall be done neatly, and it should not be visible when the item is worn except in those cases where it is so indicated. C. When, as approved by the Commandant of Cadets, a cadet purchases clothing from a resigning cadet, the name of the former owner shall be lined out and the new owner’s name added immediately adjacent or below. D. Cadets are strongly urged to place ownership markings on all items of non-uniform personal gear.

205 Recreational Uniform

Cadets participating in organized sports activities, intramural clubs, etc., will wear appropriate MMA athletic attire.

206 Special Uniforms Specially authorized uniforms m a y be worn by the Regimental Band and Honor Guard.

207 Uniform in the Classroom The uniform of the day must be worn in all classrooms with the exception of certain laboratory classes where the working uniform may be prescribed. Cadets attending summer or winter classes must wear the “At Sea” uniform or the Uniform of the Day.

208 Uniform in the Dining Hall The Uniform of the Day must be worn in the Dining Hall.

209 Working Uniform The working uniform at the Academy will be prescribed normally for dirty work, the nature of which would soil the uniform of the day. The working uniform is restricted in its use. It may not be worn in the Dining Hall.

210 Cadet Work Shoes Cadets assigned to maintenance duties and classes, watches and details in the engine room of the training ship will be required to wear black safety work shoes. Under no conditions will cadets be permitted to wear sneakers or other soft shoes in the engi n e r o o m .

211 Non-Uniform Articles of Clothing Cadets are not permitted to wear non-uniform articles of clothing with specified and prescribed Academy uniforms or to wear combinations of specified uniform items not recognized or authorized by this Chapter.

212 Cold/Foul Weather Clothing A. Only authorized outer garments are to be worn. No visible multi-colored “civilian” type coats or jackets are authorized. B. Tasseled or colored watch caps, ski caps, or scarves are not authorized. Navy blue watch caps and white or navy blue scarves may be worn only when designated. C. Brown shoes/boots, inconsistent with the uniform regulations, are not authorized for foul weather gear.

213 Grooming Standards A. The following are the grooming standards for male cadets: 1. Hair shall be neat, clean and well groomed. Hair must fall above the ears and shall be tapered on the sides, top and back. The bulk of the hair shall not exceed 1 inches. Bulk is defined as the distance that the mass of hair protrudes from the scalp. 2. Hair must look natural in color and complement the individual. Faddish styles and outrageous multicolored, streaked hair is not authorized. The unique quality and texture of curled, kinked, waved and straight hair are recognized, but the styling of these hair textures must not interfere with the proper wearing of military headgear. Plaits or braided hair shall not be worn. Sideburns shall be kept neatly trimmed and tailored. Sideburns shall not extend below a line parallel to the ground even with the highest part of the tragus. The vertical side will be straight with no flare. 3. First Class Cadets may wear mustaches. The ends may not fall beyond the corners of the mouth. Handlebar mustaches are prohibited. Beards are prohibited. B. The following are the grooming standards for female cadets: 1. While in uniform, hair must not fall below the lower edge of the back collar. Hair colorings must look natural and complement the individual. Faddish, outrageous hairstyles and multicolored hair are not permitted. Hairstyles shall not interfere with the prescribed standards of military smartness. Cornrows are not authorized. 2. Earrings: One earring per ear may be worn with the uniform. The earring must be centered on the earlobe and must be a plain, small stud type.

3. Cosmetics (including nail polish) shall be applied in good taste so that colors blend with natural skin tone. Exaggerated or faddish cosmetics styles shall not be worn with the uniform. 4. Barrettes may be worn provided they are inconspicuous and similar to the hair color. 5. Elastics (black) are allowed to assist in maintaining a neat appearance. 6. Hair clips are not authorized. 7. Long hair will be kept in a neat bun and will not interfere with the correct wearing of the uniform cover. 8. Covers will be worn as part of the uniform, and the manner of wearing will be determined by standards of military smartness, not arrangement of hairstyle. Hair will not protrude below the front brim of the cover. Afro, natural, bouffant, and other similar hairstyles are permitted but exaggerated styles, including those with excessive fullness or height, are not authorized. In no case shall the bulk of the hair interfere with the proper wearing of the cover. Ponytails are not authorized.

5-300: Figures

Figure 5-1: Insignia

Figure 5-2: Tropical Blue Long (Short Sleeve)

Figure 5-3: Officer’s Jacket

Figure 5-4: Tropical Blue Long (Long Sleeve)

Figure 5-5: Uniform Creasing (Front)

Figure 5-6: Uniform Creasing (Back)

CHAPTER 6

CADET ROOMS AND STOWAGE

TABLE OF CONTENTS

6-100 Residence Hall Policy

6-200 Room Policies

6-300 Policy on Visitors

6-400 Room Inspections

6-500 Arrangement and Stowage Cadet Rooms

6-600 Room Check-out Procedures

6-700 Room Searches

6-800 Dormitory Elevators

6-900 Figures

CADET ROOMS AND STOWAGE

6-100 Residence Hall Policy

101 Consideration for your shipmates should be the keystone in describing appropriate conduct. During study or quiet time, decorum should be tailored to provide a quiet atmosphere that does not intrude on anyone else’s rights or needs. Additionally, respect for public property must be a factor in determining what appropriate conduct is. The following comments and recommendations are provided: A. Athletic games are not tolerated in the dormitories. B. Loud or boisterous conduct on the part of individuals, such as playing radios, stereos or TVs so loudly that they can be heard in adjacent rooms, is not authorized. Use of earphones, especially during study hours, is encouraged. C. Shouting or calling from dormitory windows is not authorized.

102 Dormitory Occupancy Agreement A. Each occupant of an individual dormitory room at the Academy will execute and be governed by the terms of a Dormitory Occupancy Agreement (Figure 6-1). Cadets will be responsible for any damage inflicted on the dormitory complex and its contents. B. For the purpose of assessing damage charges, the dormitory complex will be divided into zones, as follows: 1. First Company 2. Second Company 3. Third Company 4. Fourth Company 5. Fifth Company 6. Sixth Company 7. Seventh Company 8. Common Areas Each zone will be further sub-divided by individual decks and each deck into individual rooms. C. Costs of repairs or replacement of damage items judged to be appropriate to charge to a cadet or group of cadets will be determined as follows: 1. Damage occurring in the Common Areas will be assessed equally against all members of the Regiment of Cadets. 2. Damage occurring in individual company dormitories, other than individual rooms, will be assessed to members of that Company. 3. Damage occurring in individual cadet rooms will be assessed to cadets assigned to that room. 4. When the action of individual cadets who cause damage to the facilities can be identified, the cost of such damage will be borne by the individuals. D. Specific prices for the most common dormitory damages including labor are available in the Facilities Office.

103 Cadet Room Keys A. Each occupant of an individual dormitory room will be issued an electronic room card (key) registered in his/her name. B. The room key is the sole possession of the cadet it is assigned to and must not be exchange d w i t h keys assigned to other cadets. C. Room doors are to be kept locked when the cadet is not in the room. Cadets will not use the dead bolt to keep the room door open. D. Lost or broken keys will be replaced by reporting to the Company Officer and executing the Cadet Room Key Replacem e nt/Exchange Form (Figure 6-2). E. Cadets are expected to have the room key in their possession at all times. Cadets who find themselves locked out of their room must report to the ASDO to gain access. The use of coat hangers and/or any other improvised devises will be subject to disciplinary action.

6-200 Room Policies

201 Cadet Room Rules A. Cadets assigned rooms are responsible for that room, the condition of that room and furniture, and the arrangement and cleanliness of the room. Rooms must be locked at all times with the exception of study hours, and/or having a guest of the opposite sex, when the door is open. B. There is only one authorized room arrangement. Dormitory furniture must be arranged as pictured in Figure 6-2. C. Bunks will be made neatly and clothing and equipment will be stowed properly prior to room inspection each day. D. Lockers will be arranged neatly in accordance with diagram in Figure 6-3. E. Windows will be kept clean. Markings, decals, etc., are not authorized and will not be placed on windows or doors. F. No food, beverages, clothing, etc., will be left in the windows or hanging from windows. G. Decks will be kept clean, polished, and free of marks and dirt. H. Exit from the room must not be blocked. State fire law requires a clear path from the window to the door. I. Wall lockers, desk drawers, bins and boxes are subject to daily inspections as well as 9/10 inspections. J. All pictures, posters, etc., displayed in the room must be displayed properly. Pictures and screensavers and computer wallpaper must be in good taste. Nudes or obscene materials are not permitted. K. No flags, drapes, cloth posters, fishnets, spreads, etc., will be suspended from or affixed in such a manner so as to cover or block any part of the overhead bulkhead. L. No alcohol advertisements are allowed. M. Drapes in all dormitory rooms will be of a uniform style and color and will be hung similarly so as to present a symmetrical exterior appearance. Drapes will not be removed from windows. N. Fresh fruit, candy bars and packages from home are permitted for snacks. Care must be taken to prevent crumbs and debris from detracting from the appearance of the room or creating an infestation problem. O. Pets are not permitted in dormitory rooms. Fish, spiders, snakes, lizards, etc., are considered pets and are prohibited. P. Nails, hooks, use of adhesives, etc., will not be authorized for the overhead, bulkheads or doors Q. The use of colored bulbs or such material that will give this effect is prohibited. R. Rugs are prohibited from 2/C, 3/C and 4/C cadet ro o m s . Rugs in 1/C rooms must be taken up for Captain’s Inspection. S. The only furniture authorized in cadet rooms is that which is furnished by the Dormitory Authority. No furniture may be disassembled or removed from the room. T. Metal darts and dartboards are prohibited. U. Candles and incense are strictly prohibited in cadet rooms and dormitory spaces. V. No cooking, heating or air conditioning appliances of any kind are allowed. One household fan per room is authorized. W. Cadets may have other cadets visit them in their rooms. If the visitor is of the opposite sex, the door must remain completely open. This applies to all classes. X. Firearms, sling shots, BB guns, ammunition/projectiles, etc. are not authorized under any circumstances.

202 The following standards are established for the various classes: A. Fourth Class Rooms 1. Rooms shall be arranged in accordance with Figure 6-3. 2. No stereos, TV sets, posters, rugs, appliances, or extra furniture will be allowed. Electric clocks and razors are not to be considered an appliance, but clock radios are not authorized. 3. One photograph per occupant is allowed. 4. Rooms must be kept neat and clean at all times. B. Third Class Rooms 1. One stereo of reasonable size or a clock radio is allowed. TV’s or other electrical appliances are prohibited. 2. Two (2) posters are allowed for each member of the room.

C. Second Class Rooms 1. A limit of three accessories, excluding computer equipment, per room will be allowed. Not more than one stereo or one (1) TV set will be allowed. 2. Squad leaders may have refrigerators. 3. Two (2) posters are allowed for each member of the room. D. First Class Rooms 1. A limit of five accessories to include a TV is authorized excluding computer equipment. One of these may be a small refrigerator no larger than 2.5 cubic feet. Toasters, hot plates, water heaters, hot pots, microwave ovens an air conditioners are not allowed. 2. Two (2) posters are allowed for each member of the roo m .

203 Dormitory Lounge Furniture Absolutely no TV lounge furniture will be allowed in cadet rooms. The sofas and chairs are not to be removed from the lounges without specific authorization from the Commandant of Cadets.

204 Fire Safety Rules A. No cooking or heating appliance of any kind are permitted. B. No candles, incense, or chemical heating substances (Sterno) will be used in cadet rooms. No open flame. C. Electric advertising signs are prohibited. D. Tampering with or blocking the heat/smoke detectors in the dormitory rooms or passageways is prohibited. E. Plastic milk cartons, wooden cartons, and other extraneous flammable materials are prohibited. F. Storage of Class B flammables such as compressed air cylinders, motor oil, propane or brake fluid is prohibited.

205 Souvenir Items Souvenir items must be appropriate. Empty liquor or beer bottles, cups, or glasses with alcohol logos will not be allowed in cadet rooms.

206 Tobacco Policy A. Smoking and the possession or use of chewing tobacco is prohibited in the dormitory residence and complex. (As of 2011 the MMA Campus will be SMOKELESS.) B. All cadets must abide by the Academy’s smoking policy (Appendix I). There are only five approved smoking areas on campus. A map with the following locations is included in the appendix: 1. At the green bouy near Blinn Hall. 2. By the tennis courts outside Fourth Company. 3. Atop the grass knoll located adjacent to the messdeck parking lot. 4. At the walkway intersection of Harrington Building, Bresnahan Building and Hurley Library. 5. At the corner of Alumni Gym Parking Lot along Power Plant Road. C. All cadets are encouraged to read and sign the “Take Charge of Your Health” pledge (Figure 6-4).

6-300 Visitors Policy

301 Visitors are permitted in the cadet dormitory area only under the following conditions: A. No overnight visitors are permitted unless prior permission of the Commandant or his/her designated representative has been obtained. B. Cadets are responsible for their visitors and will not allow visitors to roam the dormitory unescorted. C. Visitors are expected to conduct themselves in a respectable and responsible manner at all times. D. Male visitors must use restroom facilities designated for males. Female visitors must use restroom facilities designated for females. E. Visitors to the dormitory complex must register at the Cadet Information Center with their host cadet. Visitors will be required to leave proper identification and to provide automobile registration information if applicable. Each visitor will wear a visitor’s badge at all times while on Campus. Badges will be provided at the Cadet Information Center. F. Each cadet may host a maximum of two visitors at any one time.

G. Visitors with vehicles must comply with cadet parking regulations. H. Restricted cadets, cadets on conduct probation, cadets in a duty status, and cadets on mandatory study hours are not eligible to have guests. I. Under no circumstances will an overnight guest of the opposite sex be allowed in the room.

302 Visiting hours: Public areas of campus A. Sunday through Thursday, 1200-2300. B. Friday, Saturday and nights prior to holidays, 0800-0030.

303 Visiting hours: Cadet rooms (when cadet is entitled to liberty) A. Sunday through Thursday, 1600-taps. B. Friday, Saturday and nights prior to holidays, 0800-0030.

6-400 Cadet Room Inspection Programs

401 Staff Inspection Program The Program will consist of Personnel, Dormitory and Room Inspections scheduled on the following basis: A. Periodic inspections: uniform, inspecting party and date to be determined by the Commandant of Cadets. B. Captain’s Inspection: The Commandant will inspect the weekend Duty Company on designated Mondays. The Captain’s Inspection will be a formal inspection of all cadet personnel and living spaces in the Company. C. Daily: Cadet rooms will be inspected on a random basis by members of the Commandant’s Staff between 0900 and 1000, Monday - Friday. During this time, cadets must ensure that they are out of their bunks and their rooms are ready to be inspected. The following are inspection regulations and standards: 1. Bedding neat 2. Desk and work space neatly organized (unless currently in use) 3. No clothing articles on the deck, rack or desk 4. No overflowing trash or recycling 5. Decks clean 6. Surfaces dusted

402 Cadet Inspection Program The Daily Cadet Inspection Program is promulgated by the Regimental Commander. This schedule shall ensure that, as a minimum, Platoon Leaders and Squad Leaders will inspect Fourth Class cadets on a daily basis and Third Class cadets three times per week.

403 Cleaning Stations A. The Cleaning Station Bill is prepared weekly by the Company Damage Control Officer or assistant and posted on the company bulletin board. Cadets of the 2/C, 3/C and 4/C are responsible for the daily cleanliness of each company and outside adjacent areas. Each Cleaning Station Bill consists of a company supervisor (2/C), 4 deck supervisors (3/C), and 1 outside area/ladderwell supervisor (3/C), and a maximum of 20 4/C (4 for each area of responsibility). Companies will be responsible for their assigned areas. B. Cleaning Station Supervisor – 2/C 1. Muster all cleaning station personnel 0600 and 1900 Monday through Thursday. On Friday, muster personnel at 0600 only. 2. Distribute all cleaning materials and equipment. 3. Report all absentees to Company DCO. 4. Supervise cleaning as needed. 5. Inspect cleaning stations at 0700 and 1930 Monday through Thursday. On Friday, inspect only at 0700. 6. Execute Cleaning station checklist and sign it (Figure 6-5). 7. Dismiss cleaning stations personnel only when satisfied with the performance of duty. C. Area Supervisors -3/C

1. Ensure that all cleaning personnel are present. 2. Distribute cleaning materials. 3. Supervise 4/C in the performance of their duties. 4. Ensure that area is thoroughly clean. 5. Re-stow all cleaning materials and ensure that gear lockers are neat and secure.

6-500 Stowage of Gear in Cadet Rooms

501 Cadet Locker Arrangement Clothing lockers must be arranged in accordance with Diagram in Figure 6-6. A. Clothing will be stowed in a neat, folded manner. Dirty laundry will not be placed on shelves but will be placed in a laundry bag. B. The First, Second and Third Class may include civilian clothing in the storage plan but must place them behind all other gear in the locker. Fourth class civilian clothing stowage plan will be promulgated by the Regimental Commander.

6-600 Room Check Out Procedures

601 Cadet semester room check-out will be accomplished by 1400 on the day of each cadet’s last final examination unless other times are approved by the Commandant of Cadets. Fourth Class Cadets will execute room check-out at a time specified by the Regimental Commander.

602 Each cadet will prepare his/her room for final inspection, execute a Room Check-Out Sheet (Figure 6-7) and submit same to the Company Officer.

603 Cadets are reminded that failure to return their room key or to clean their dormitory room will result in additional charges.

6-700 Room Searches

701 All rooms and contents are subject to search by Academy officials under the conditions of probable cause. Such action is to be authorized by the Academy President or in the absence of the President, the Academy Staff Duty Officer may authorize the search.

702 Entry into Cadet Rooms: Designated Academy officials (members of the Student Services division, Campus Security, Cadet Officers, and custodial/maintenance personnel) are permitted to enter student rooms for the purpose of carrying out their assigned tasks and functions such as room and/or personnel inspection, maintenance, etc. No students other than cadet officers as noted above shall enter the room of another student uninvited or unless there is an emergency or valid perception of an emergency that warrants an immediate response.

6-800 Dormitory Elevator

801 The cadet use of the elevator located at the entrance to Sixth Company is limited to handicapped personnel and to injured cadets who are incapable of climbing stairs.

802 Academy officials and workmen on official duty are permitted the use of the elevator.

803 Cadets violating this policy will be subject to disciplinary action.

6-900 Figures

MASSACHUSETTS MARITIME ACADEMY DORMITORY OCCUPANCY AGREEMENT Student I.D. Number______

Massachusetts Maritime Academy, under the jurisdiction of its Board of Trustees, henceforth referred to as the Academy, agrees to grant a right of use and occupancy of one dormitory room space to the resident.

______Resident’s Name (Print) Class Social Security # Date of Birth ______Home Address (Pring) City State Zip

Male_____ Female _____ Home Telephone ( ) ______hereinafter referred to as the resident, for the Fall/Spring Semester of the academic year, subject to the conditions that thi s agreement may be terminated and/or future agreements denied without further notice by the Academy should the resident fail to maintain himself/herself as a student in good standing at the Academy, as defined in the Academy rules, regulations and policies, or to comply fully with any of the following terms of this agreement. 1. TERMS: (a) The term of this agreement is for the Fall/Spring Semester of the academic year. Each resident will be held responsible for the complete payment of the room fee for the semester. Cadets with unpaid room or damage bills may have their contract or room cancelled. In addition, the Academy may withhold the cadet's registration, class schedule, degree and/or transcripts. (b) Cadets are required to move all personal gear out of their rooms each semester by the last day Final Exams. (c) Acceptance of this contract by the Academy is contingent/subject to continuous review, and the Academy may terminate this agreement and take possession of the room at any time for reasons deemed sufficient by the Commandant of Cadets Office. (d) Cadets terminated by the Academy for disciplinary reasons are not eligible for room refunds. 2. FINANCIAL OBLIGATION The resident will not be allowed to take residence in an Academy Dormitory until all fees are paid in full. 3. CADET SAFETY AND SECURITY: Cadets must be in possession of room keys at all times. When rooms are vacant, doors will be kept locked and residents will not give out keys. Cadets are advised to keep doors locked at all times. Dormitory exterior doors will be locked by public safety officers nightly at 2300 hours. Doors will not be propped open at any time. 4. EFFECTIVE DATE OR AGREEMENT: Receipt of a resident's signed agreement by the Academy shall be considered as the resident's application for a dormitory room space. This agreement will become effective at such time as the resident occupies the room and the Academy Representative signs the agreement.

THE ENTIRE DORMITORY COMPLEX AT MMA IS SMOKE-FREE. THIS BAN INCLUDES CHEWING TOBACCO, THE USE OF WHICH IS PROHIBITED ON THE ENTIRE CAMPUS TO INCLUDE THE TRAINING SHIP AND ALL AUXILLIARY VESSELS. I, THE RESIDENT, CERTIFY THAT I HAVE READ AND UNDERSTOOD THE CONDITIONS OF THIS AGREEMENT AS CONTAINED ABOVE AND I WILL ABIDE BY THE REGULATIONS OF THIS AGREEMENT AS WELL AS ACADEMY AND STATE REGULATIONS ______Date Signature of Resident Signature of Parent or Guardian Relationship (Required if resident is not 18 years of age)

Assigned Dormitory______Room Number ______

Copy Provided to Resident Date______

______Signature of Academy Official for the Board of Trustees of the Massachusetts Maritime Academy

Figure 6-1: Dormitory Occupancy Agreement

MASSACHUSETTS MARITIME ACADEMY

CADET ROOM KEY REPLACEMENT/EXCHANGE FORM

DATE______

NAME/CLASS______

SIGNATURE______

CIRCLE ONE:

ROOM CHANGE:

PRESENT ROOM______MOVING TO ROOM______

LOST/BROKEN - $25.00 ------

LOST OR BROKEN KEYS

CHARGE TO:______

COMPANY OFFICER SIGNATURE______

BUSINESS OFFICE:

RECEIVED $______DATE______

BUSINESS OFFICE SIGNATURE______

------

NOTE: CADETS CHANGING ROOMS MUST TURN IN OLD KEY BEFORE RECEIVING NEW KEY.

KEY LOST/STOLEN – CADET MUST FIRST PAY THE REPLACEMENT FEE

IN THE BUSINESS OFFICE AND THEN REPORT TO THE FOUR CORNERS

MAINTENANCE OFFICE.

Figure 6-2: Key Replacement Form

Cadet Room Diagram

***Note that no deviations from this room diagram (for any class) are allowed***

BOOKSHELF

(OPTIONAL)

DESK WITH LOFTED

RACK

WALL LOCKER

DESK DRAWERS PHONE/INTERNET

WALL LOCKER

DESK WITH LOFTED

RACK

SINK DOOR

Figure 6-3: Room Arrangement

Figure 6-4: “Take Charge of Your Health” Pledge CLEANING STATION CHECK LIST

SUPERVISOR’S NAME______DATE______

COMPANY: ______

0715 Check: ______Passageways Swept/Swabbed 2030 Check: ______

Trash Removed

Heads Swept/Swabbed

Heads – Trash Removed

Showers, Urinals, Bowls Sanitized

Mirrors Polished

Ladderwells Swept/Swabbed Outside Areas (Debris picked up, entranceways swept)

Bulkheads Free of Graffiti

Study/Television Lounge, Vacuumed/Tidied

Laundry Room Swept/Tidied

______Signature of Supervisor

Figure 6-5: Cleaning Station Checklist

BLANKET

ALL PANTS RAIN GEAR BATH ROBE DRESS BLUES WARM WARM UP SUIT WORK JACKET WORK CHOCKER PANTS SHIRTS IN SEASON IN SHIRTS SHIRTS OUT OF SEASON JACKET EISNERHOWER LONG SLEEVESHIRT WHITE LONG SHORT SLEEVESHIRT SHORT WHITE

HARDHAT SEABAG BOOTS

COMBO SNEAKERS LEATHER SHOES COVER

FLIPFLOPS PUMPS (F) NAME TAG BRASS

BOTTOM OF LOCKER

BASEBALL CAP 1 BOILER SUIT

UNDER UNDER SHIRTS PT GEAR WEAR 3 PAIRS 1 GOLD 3 PAIRS 1 BLUE SOCKS SOCKS WHITE WHITE BLACK 3 PAIRS 3 PAIRS 1 PAIR OF SHORTS

TOP DRAWER OPEN FOR INSPECTION

• Buttons of all shirts should be facing the window. • The spacing between hangers should be 1.5 inches and spacing should begin on the right side of the locker. • The black tie should be hung around the hanger of the first black shirt, inside the shirt. • The tie clip is in the proper position on the first long sleeve black shirt. • Brass: tabs for males should be on the right (when looking at it), and for females, on the left. • Boots, sneakers, and leather shoes need to be tilted so that the toe is on the bottom of the locker and the heel is resting on the side. • Boot and shoe laces are to be tied and tucked in. • During inspections, the top drawer of the wall locker and the door with the name tag behind it are to be open.

Figure 6-6: Locker Arrangement

Room# ______

CHECK OUT PROCEDURES

_____ Bulkhead Cleaned: Posters, Tape and Nails Removed

_____ Decks Swept

_____ Lockers Backed Up Against Bulkheads

_____ All Personal Gear Removed

_____ Stickers Removed From Windows

_____ All Trash and Debris Removed

_____ Lights Off

_____ Door to Room Locked

_____ Regimental Manual

_____ Room Key Returned to Company Officer (Ensure Room Number is on envelope).

_____ Mailbox key Returned to Company Officer (1/C Only)

______Occupant Occupant

______Date Date

Figure 6-7: Room Check-Out Form

CHAPTER 7

HONOR COMPANY COMPETITION AND INDIVIDUAL CADET AWARDS

TABLE OF CONTENTS

7-100 General

7-200 Academics

7-300 Intramural

7-400 Extra Curricular

7-500 Orientation

7-600 Drill Competition

7-700 Emery Rice Competition

7-800 Demerits

7-900 Honor Company Program Administration

7-1000 Admiral’s Cup Award

7-1100 Individual Cadet Awards

HONOR COMPANY COMPETITION AND INDIVIDUAL CADET AWARDS

7-100 General

101 Honor Company Competition is comprised of each company's Fall Semester participation in a broad range of individual and group activities. Each company will accumulate points toward Honor Company on the basis of its performance in various competitions. Points are awarded in each of the following categories on a weighted basis: Academics--35 % Extra Curricular--15% Intramural--20% Orientation--15% Emery Rice--5% Drill Competition--5% Demerits (Fall): -5%

102 The objectives of the Honor Company Competition are: A. To promote esprit de corps and team play. B. To develop the ability to w o r k together for a common goal. C. To instill a sense of honor and pride. D. To develop responsible leadership. E. To recognize individual and group achievement. F. To recognize positive behaviors through effective performance and sincere praise.

7-200 Academics

201 The Academic Competition portion counts as 35% of the fall semester’s total grade point average for each Company. Scores will be tabulated by the company’s ranking, for example 7 being the highest point allowance, multiplied by the weight (ie, the first place company receives 7 points x the 35% for this area = 210 points total. These points are then added to the other areas of competition.

7-300 Intramural Sports

301 The Intramural competition counts as 20%. Each Company has an appointed Cadet Intramural Officer, who is responsible for submitting teams in the various intramural events. Intramural events consist of Bombardment, volleyball, basketball, street hockey, water polo and softball. The company with the highest wining record will receive 7 points and then it is multiplied by the weighted percent which is 20% to tally all 120 points possible

7-400 Extra Curricular

401 Extra Curricular Activities count as 15%. Honor Company points are awarded on the basis of the total number of cadets from each company who participate on various committees or clubs. Those that count toward points are the Yearbook Staff, SGA Officers, Officers of SGA sponsored clubs, Class Officers, varsity sports, First Class Cadet Officers, and specifically designated community service activities. Scores will be tabulated by the company’s ranking and then multiplied by 10% with the highest available being 100 points.

7-500 Orientation

501 Orientation accounts for 15% of the Honor Company score. The Fourth Class each company competes in various events during the orientation training. Scores are tabulated by each Company’s ranking in which 6, = the highest possible score and is then multiplied by the 15% weighting to contribute 90 possible points t o w a r d the total Honor Company tally .

7-600 Emery Rice Day Drill Competition

601 The Fourth Class under the direction of the oncoming Company Commander will take to the field to compete in marching under the supervision of qualified judges. This competition accounts for five percent of the Honor Company point total.

7-700 Emery Rice Day Competition

701 Emery Rice day consists of various activities that receive points for participation. Each Company enters cadets into the various events and they compete for points. A first place win receives three points, second place receives two points, and third place receives one point. The points are then tallied to count toward the over all Honor Company total. This competition accounts for five percent of the Honor Company point total.

7-800 Demerits

801 The year’s total of Class II demerits per Company are tallied and then divided by the number of cadets per Company to come up with demerits per cadet. This will account for five percent towards Honor Company.

7-900 Honor Company Program Administration

901 Honor Company Competition is administered by the Regimental Executive Officer and the Company Cadet Intramural Officers.

902 The Company that accumulates the highest point total is declared Honor Company. If there is a tie for various Honor Company categories, each Company that tied will receive the points that are allocated for the placing of the tied position, (e.g.: if t w o companies tie for third place in the Monomoy race, each will receive 20 points awarded for third place). There will be no fourth place awarded in this case.

7-1000 Admiral’s Cup Award

1000 Admiral’s Cup Competition is comprised of each company's orientation participation in a broad range of group activities. Points are awarded in each of the following categories on a weighted basis:

Final Exam--25 % Esprit de Corps --20% Intramurals--20% Field Day Competition--5% Master’s Competition--15% Drill Competition--10% M o n o m o y Race--5%

1001 Final Exam The Final Exam portion counts as 25% of the Admiral’s Cup Competition. Ranking will be determined by the overall average of each company, taking the total score and dividing by the number of cadet candidates in each company. The first place company will receive 7 points x the 25% for this area = 150 points total and so on. These points are then added to the other areas of competition.

1002 Intramurals The Intramurals competition counts as 20% of the Admiral’s Cup Competition. After each day of intramural competition, the Regimental Executive Officer will receive the score and tally the winning record for each company. The company with the highest wining record will receive 7 points x the 20% for this area = 120 points, and so on.

1003 Master’s Competition Master’s Competition will count as 15% of the Admiral’s Cup Competition. Each company will select teams for each of the various events and compete for the fastest time. The Master’s Competition winner is awarded the Master’s Award. The companies will be ranked in each events and the overall highest ranking company will receive 90 points for first place. The second place company will receive 75 points and so on.

1004 Esprit de Corps (Motivation) Esprit de Corps or Motivation will count for 20% of the Admiral’s Cup Competition. Each day, the Regimental Staff will rank each company during the lunch and dinner patio inspection. The average of the two ranking will become the overall average of that day. The Talent Show competition and daily room inspections will also count towards Esprit de Corps. The Trustee’s Award is presented to the winner of the Esprit de Corps category. During the 2 weeks of orientation, the Regimental Executive Officer will keep all the ranking, and will calculate the final ranking. The first place company will receive 120 points and so on.

1005 Drill Competition The Cadet Candidates under the direction of the Company Commander will take to the field to compete in marching under the supervision of qualified judges. The drill competition winner is awarded the Marching Company Award. Scores will be tabulated by the company’s ranking and then multiplied by 10% with the highest available being 70 points for the first place company.

1006 Admiral’s Cup Program Administration Admiral’s Cup Competition is administered by the Regimental Commander and the Regimental Executive Officer. The company that accumulates the highest point total is declared the winner of Admiral’s Cup. The company finishing in second place, overall, is awarded the Commandant’s Award.

7-1100 Individual Cadet Awards: Cadet of the Month, Semester, Sea Term, Year

1101 Selection Criteria A. The Cadet of the Month, Semester and Year are selected for displaying a positive, cooperative and unselfish attitude toward his/her shipmates. The Cadet of the Month, Semester and Year take initiative in his/her Company to improve the living conditions in the Company and take an active part in Company activities. The Cadet of the Month, Semester and Year show enthusiasm and loyalty to his/her shipmates by giving of his/her time and self for the betterment of their morale and welfare. He/She maintains a good conduct record, good academic grades and an outstanding personal appearance. B. The Master’s Award is given to cadets who have a good conduct record (not on conduct probation and not over twenty-five (25) demerits on current Sea Term) and outstanding achievement in the areas of watch standing, maintenance, training, inside maintenance and additional cadet activities.

1102 Organization A. Cadet of the Month - At the end of September, October, and November, March, April and May, each Company Officer and Cadet Staff will select a maximum of three cadets for Cadet of the Month. Each cadet will be entitled to wear a gold star. A cadet may be selected more than once). B. Cadet of the Semester - At the end of November and May, one (1) cadet from each company will be selected by his/her Company Officer and Company Staff to be Cadet of the Semester. Each cadet will receive a letter of appreciation from the Commandant of Cadets and be entitled to wear the Commandant’s Award Ribbon as long as he/she is a member of the Regiment of Cadets. A cadet may be selected for more than one semester. In the event that a cadet is selected for more than one semester, he/she will receive a bronze star for each semester selected, and the star(s) will be affixed to the ribbon. C. Masters Award - At the end of the Sea Term, a committee composed of the Chief Engineer, Chief Mate, Commandant of Cadets and department chairs from each discipline will select one cadets f r o m each major in each class to be Cadet of the Sea Term. All cadets nominated for the award will receive a letter of appreciation from the Master of the training ship. The award winners will receive the “Master’s Award” ribbon and a letter of commendation from the Master of the training ship. D. Cadet of the Year - At the end of May of each year, one (1) cadet from each Company will be selected by his/her Company Officer and Company Staff to be Cadet of the Year. Each cadet selected will receive a letter of commendation from the President of the Academy and be entitled to wear the “Admiral’s Award” ribbon as long as he/she is a member of the Regiment of Cadets. In the event that

a cadet receives the award more than once he/she will be entitled to wear a bronze star for each a w a r d . In addition, a cadet who is awarded “Cadet of the Year” will be awarded a $250.00 scholarship. To be awarded at the beginning of the Fall in the following year.

CHAPTER 8

CUSTOMS, TRADITIONS AND COURTESIES

TABLE OF CONTENTS

8-100 General Introduction

8-200 Relationships with Officers

8-300 The Ensign and Colors

8-400 Shipboard Customs

8-500 Additional Customs and Courtesies

CUSTOMS, TRADITIONS AND COURTESIES

8-100 General Introduction

101 Service etiquette, according to Webster, means: “The forms required by good breeding, social conventions, or prescribed by authority, to be observed in social or official life; the rules of decorum.” Service etiquette is all aspects of everyday good manners combined with the traditions and customs used by all officers and cadets at the Massachusetts Maritime Academy.

8-200 Relationships with Officers

201 A cadet always maintains a professional or formal relationship with an officer. The customs associated with paying respect to an officer are never to be changed.

202 A basic rule is to make way for a senior officer quickly, quietly and without comment except for the calling of “Gangway” if in a crowd.

203 The following are the correct procedures for responding to a senior in certain situations: A. Upon entering a vehicle, a boat, or an elevator, the senior enters last and leaves first. B. When entering and leaving through doors, the cadet will, if possible, hold the door to allow the senior to precede him/her. C. Cadets should appear in uniform when on official administrative business. D. When accompanying a senior, walk on the officer’s left and slightly behind him or her. E. If a cadet is seated when addressed by a senior, the cadet is expected to rise to attention. F. In a first-time meeting situation, the cadet waits for the senior to initiate a handshake. G. On board ship, stay clear of Officers’ Country unless requested to visit.

204 Saluting all officers at the Massachusetts Maritime Academy (MMA) is required at all times. A. Cadets are required to salute all officers whether the officers are in uniform or not. B. Cadets are required to salute and render a proper greeting to all officers regardless of the time of day. C. Cadets are required to render a proper salute and greeting for example: “Good morning Sir/Ma’am; Good afternoon Sir/Ma’am; Good evening Sir/Ma’a m . ” D. Cadets not in uniform will not salute but will render a proper greeting: “Good morning Sir/Ma’am and continue on their way. E. Cadets saluting an officer will receive, in return, a proper salute from the officer as well as a proper greeting. F. Cadets in a group will each render a salute and a proper greeting when an officer passes by/approaches. G. Cadets marching in formation are not required to salute. The cadet in charge of the formation will render the salute as well as the proper greeting. H. Cadets must be ready to render a proper salute at all times. A cadet with their hands in their pockets is unacceptable. I. Cadets only salute when covered (while wearing a hat/cover). J. While in uniform cadets must have their right hand/arm ready to salute at all times. K. Cadets using their right hand to carry books, coffee, sandwiches, etc., renders the cadet unable to return a sharp professional salute and is unacceptable. L. While in uniform cadets never walk while smoking a tobacco product. M. While in uniform cadets never use any tobacco product when moving from one part of the campus to another. Smoking is designated in specific areas around the campus. These designated areas do not allow the cadets to shirk their responsibilities as to rendering salutes and or proper greetings. N. Cadets never chew gum while in uniform. O. Standing cadets, who are approached by an officer, will immediately come to attention and render the proper salute and greeting. P. Seated cadets will always rise to their feet when addressed by an officer and remain standing until the officer states “carry on.”

Q. Cadets will never use the term “Yeah” when addressing an officer. Cadets always respond with: “Yes or No Sir/Ma’am.” R. Cadets will conduct themselves always in a professional manner and when in doubt, salute. S. Cadets must adhere to proper grooming and hygiene standards at all times. T. Cadets will render proper courtesies to all MMA staff and teachers. U. Cadets never address officers by their last name only. Use of rank, Sir, Ma’am always precedes the n a m e .

8-300 The Ensign and Colors

301 The ensign has a history and a symbolism that is to be respected by all. Since the early civil strife in our country, the flag has accompanied every vessel and has flown at every government installation.

302 Shore stations and ships not underway perform the ceremony called “Colors” twice a day - at 0800 and at sunset. The ceremony consists of the rendering of honors to the ensign as it is hoisted or lowered. At five minutes prior to Colors, the word “First call to Colors” is passed. At exactly 0800 or at sunset, “Attention” is sounded on the bugle. If there is no bugle, the words “Attention to Colors” are passed over the loudspeakers.

303 Everyone within sight or hearing of Colors renders honors in the following ways: A. If in formation, cadets will be called to attention or to present arms by the Officer in Charge. B. If a cadet is in a vehicle and safety permits, he or she will stop the vehicle and sit at attention, but he or she is not required to salute. C. When not in ranks, a cadet ceases activity, faces the Colors and salutes (if in uniform) until the last note of the anthem. D. If in civilian or athletic dress a cadet stops and faces the Colors at attention. If wearing a cover, remove it and hold it over your heart in your right hand. A woman in civilian dress, with or without a hat, stands at attention and places her hand over her heart. E. There are certain differences in procedures on board ship: 1. Naval ships not underway hoist the ensign and the jack (a square flag with white stars on a blue background). It is hoisted on the jack-staff, a small flagpole at the bow. Merchant vessels fly only the ensign. 2. Ships underway do not hold morning and evening colors. They hoist (if it is not already hoisted) the national ensign as they get underway. The jack is not flown while a ship is underway. 3. A flag salute or “dip” often is offered between two passing vessels. The ensign is slowly lowered t o t w o -thirds above deck flying height, held at that position until a salute is returned, then slowly rehoisted. F. In addition to the ensign and jack, there are many types of flags with which should become familiar: those indicating nationality, naval rank, signal, and reference marks. G. The same marks of respect prescribed during the playing of the National Anthem shall be shown during the playing of a foreign National Anthem.

8-400 Shipboard Customs

401 There are new vocabularies to know in order to be a part of the maritime community. A. The ramp going up to the ship is referred to as a “gangway.” B. The area first entered on a ship is usually the “quarterdeck.” C. The person encountered there will be the “OOD” or “Officer-of-the-Deck.” The cadet will first salute the ensign at the stern of the ship, board the ship, and ask “Permission to come aboard.” The process is reversed upon leaving. “Permission to leave the ship,” steps on the gangway, and turns to salute the ensign. D. The cadet will report aboard in the proper “uniform of the day.” The cadet is required to be in the uniform of the day at all times and particularly when at the quarterdeck. E. Walls are “Bulkheads,” floors are “decks,” hallways are “passageways,” stairwells are “ladders,” ceilings are “overheads,” bathrooms are “heads,” drinking fountains are “scuttlebutts,” rope is “line” (with seven exceptions), the right side is “starboard,” the left side is “port,” the front of the ship is the

100

“bow,” the rear of the ship is the “stern,” going towards the bow is “going forward,” going to the rear of the ship is “going aft,” the kitchen is the “galley” and the dining hall is the “mess deck”.

8-500 Additional Customs and Courtesies

501 There are many places on board ship and many events which take place on board ship which should be respected. The correct protocol must be learned and carried out as follows: A. The quarterdeck: It is not a specific deck as on the older ships such as the foc’sle (forecastle deck) or the promenade deck. It is an area designated by the Master to serve as the official access point to the ship. It is considered “sacred ground” and requires that all hands comply with long standing practices. 1. Do not appear on the quarterdeck unless on official duty and in the uniform of the day. 2. Unless necessary, do not cross the quarterdeck area. 3. Do not skylark (lounge about or fool around) in the quarterdeck area. 4. Do not smoke or eat food on the quarterdeck. 5. If on watch at the quarterdeck, thoroughly know the rules and practices. B. The Officers’ mess: This is a space where officers dine. A cadet is expected to comply with the following practices: 1. If possible, avoid having business with an officer while he or she is in the Officers’ mess. 2. Always knock when wishing to enter. When acknowledged, enter uncovered. 3. Maintain a position of attention while being addressed by any officer. 4. Do not sit down unless invited to do so. 5. The same practices apply even when on watch. C. Officers’ Country: This area consists of Officers’ Mess, staterooms and lounges. Adhere to the following practices: 1. Avoid the area. Do not use the adjoining passageways for “short cuts,” etc. 2. If entering is a necessity, uncover unless on watch. 3. Always knock and maintain the position of attention unless put at ease by an officer. D. Divine Services: Religious ceremony is a vital part of shipboard life. It is to be respected always and the rules of good conduct strictly apply. E. Manning the Rails: Cadets will "Man the Rail" upon leaving and entering port. It is an evolution during which the weather deck rails are manned by designated cadets in a single rank. 1. Be in the correct uniform and covered. 2. As you are in rank, do not salute. 3. Maintain equal intervals and your position of “parade rest” until relieved. 4. If you are not involved due to work inside the ship, you are to continue work in a quiet, orderly manner or remain silent until the order “Carry on” is passed to secure from manning the rails. F. Rear Admiral Maurice J. Bresnahan Jr. – MMA class of 1959, retired two star Navy Admiral and former President of the Massachusetts Maritime Academy from April 1998 through November 2004. 1. In a show of absolute respect for the memory of Admiral Bresnahan, all cadets in uniform who pass in front of his statue, overlooking the parade field, outside the entrance to the hall named in his honor and memory , will render a sharp, crisp and professional hand solute. Admiral Bresnahan’s leadership and love for the regiment of cadets was uncompromising and absolute to the very end of his life. “I am of the regiment” he was frequently known to say

101

CHAPTER 9

CADET LEADERSHIP TRAINING PROCEDURES

TABLE OF CONTENTS

9-100 General

9-200 Training of Fourth Class Cadets

9-300 Training Objectives

102

CADET LEADERSHIP TRAINING PROCEDURES

9-100 General

101 In the practice of leadership, especially in training situations it is considered natural that mistakes m a y be made. Through trial and error, a cadet learns the fundamental techniques required of a leader. It is the responsibility of the staff and faculty of the Academy, as well as the senior cadets in positions of responsibility, to detect mistakes, to attempt to correct them and to provide fair punishment for the small fraction who does not respond to correction. Most important is the role the cadets themselves must play in the perpetuation of the high standards and ideals, handed down by those who have responded to the challenge of leadership. In so doing, they will have made a contribution upon which the cadets of today can build for tomorrow. Our Academy can be no better than the cadets who comprise the Regiment and the leadership that is provided at all levels. Failure to participate wholeheartedly and thoroughly in these leadership activities deprives an individual of achieving the greatest benefits from the unique program that is MMA. The opportunity to practice and cultivate leadership skills should not be taken lightly.

102 Leadership The intricacies of leadership are many and varied, but several key points include the following: A. Lead by example instead of leading by fear and/or decree. B. Lead by correction instead of punishment, reserving punishment for those who do not respond to correction. C. Lead by compassion instead of leading by aloofness and isolation by virtue of superior position. D. Lead by dwelling on the positive instead of dwelling on the negative aspects of any situation. E. Lead by enthusiasm instead of leading by criticism and despondency. F. Lead by frequent communication instead of leading by unnecessary secrecy and neglect of passing vital information to subordinates. These fundamentals are neither a cure-all nor the total secret to leadership but can provide an atmosphere for high performance, good morale and a feeling of cooperation among shipmates.

103 Leadership All cadets must learn the rules whereby the Fourth Class orientation system is conducted. They must apply leadership on a daily basis so that this vital quality can be fully developed by the time a cadet graduates. The responsibility is upon the Fourth Class to learn. The prime responsibility upon the First, Second and Third Class is to teach. Among other goals, the system is intended to provide an opportunity for the First, Second and Third Class to exercise qualities of leadership. It is considered the role of the Fourth Class to practice the facet of leadership known as “followership,” as it is necessary to learn to follow before one can learn to lead. There is a need to cultivate the habits of self-discipline and to practice them until they are second nature.

9-200 Training of Fourth Class Cadets

201 Philosophy of Training This section outlines the training of the Fourth Class Cadets by all First, Second and Third Class Cadets who must have a thorough knowledge of the contents of this section and the duties and responsibilities of the Fourth Class. A. The training program is based upon two aspects: (1) positive leadership by example, and (2) correction for failure to perform to prescribed standards. This program is as valuable to the upperclassmen that must practice good leadership techniques as it is to the Fourth Class who receive the training. B. The objectives of the Fourth Class cadet training as stated are the essence of the training program. The upper class will permit no purposeless or undignified practice. The dignity of each individual cadet will be respected at all times. C. The training of a Fourth Class cadet is divided into four phases: 1. Phase I: Cadet Orientation Period is the time during which a Fourth Class undergoes the most accelerated phase of training that will ever be encountered in his/her four years of cadet life. It requires close supervision by the cadet leaders and a complete devotion to duty. During this

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phase, the prospective cadet is given the training and orientation that he/she will need to join the Regiment of Cadets. 2. Phase II: Commencement of the academic year until the termination of Christmas leave is the time devoted to academics. The establishment of study hours and the creation of a proper academic atmosphere are essential. Professional training and orientation are limited to specified times. This should not lead, however, to poor performance, appearance, or conduct. The highest standard possible for each individual should always be met. This should be the objective of every cadet during his/her four years at the Academy. 3. Phase III: From termination of Phase II until completion of the Sea Term, the cadet is introduced to shipboard routines and hands on training in their respective majors. 4. Phase IV: From termination of Phase III until the termination of the Spring semester is an introduction to leadership goals. This introduction should be carried out by squads and/or platoons. Emphasis is on Fourth Class recognition of company duties and execution through a personal sense of duty.

202 Training Requirements and Guidelines A. General Requirements: In order to properly train a Fourth Class Cadet, the upperclassmen must have a thorough knowledge of Fourth Class requirements. All three upper classes, therefore, must be initially familiar with this entire manual. 1. Fourth Class Cadets must be allowed a reasonable period of time to become proficient in what they are being trained to learn. Each cadet must have an equal opportunity to display his/her ability. The weak and indifferent can only be identified through fair and just implementation of the training program. 2. Early in the program, the upper class must develop in the Fourth Class Cadet the ability to budget time. This is necessary so that the cadet keeps up with studies, duties, and responsibilities and to prevent the inefficient use of time. 3. Violators of Fourth Class rules of conduct and those who fail to meet training standards should be corrected on the spot. They should be informed of the reason for the correction. The primary responsibility for each Fourth Class Cadet rests with his/her squad leader. The squad leader will be notified each time a Fourth Class Cadet in his/her squad is corrected for any but the most minor reason. The predominant causes for failure of Fourth Class Cadets to meet training standards are poor proficiency, slow learning, and ignorance of obligations. Therefore, squad leaders are expected to use corrective training rather than punishment for those who need help. 4. It is the responsibility of each squad leader and every upperclassman in the squad, platoon and company to be familiar with the Fourth Class in their respective units. A basic quality of good leadership is to know your people and give them your sincere attention and assistance. In order to have the Fourth Class respond to requirements, the cadet leader must be sensitive to the needs of his/her trainees. B. Rules for Accomplishing Training: The following rules and guidelines will not cover all situations, however, they will specify and contain procedures and policies and establish the “spirit” of the Fourth Class Training Program. 1. At no time is a Fourth Class Cadet to be placed in a situation in which his/her honor could be compromised. 2. Upper class cadets will not initiate communications of any kind with parents of Fourth Class Cadets. Any communication initiated by parents of Fourth Class Cadets will be brought to the attention of the respective Company Officer. 3. Positive leadership by example requires that you maintain the highest level of standards possible in appearance, conduct and self-discipline. These standards must be required of and met by the Fourth Class. 4. Profanity serves no useful purpose in interpersonal relationships except to degrade the user. Do not use profanity in any situation. 5. Fourth Class Posture: At all times, the Fourth Class Cadet will assume the normal position of attention when appropriate. Hands will be slightly cupped, and normal gait will be used. Good natural posture is to be stressed at all times.

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6. Fourth Class Cadets are not to be used for personal servitude of any nature. This includes soda runs, room cleaning, store runs, shoe shines, etc. Using Fourth Class Cadets to improve or clean public areas, or to provide service to the Academy, etc. is permitted. 7. The Cadet Dining Hall is not the place to train Fourth Class Cadets except in table manners. He/She will not be denied a full and relaxed meal as a result of any deficient performance either in or out of the Dining Hall. 8. Emphasize POSTURE, ETIQUETTE, and HONOR on a constant basis! Again, personal leadership by example is your “big stick.” Force the Fourth Class to meet the standards the cadet leader sets. C. Objectives of Training 1. Imparting Discipline: The training program has the primary aim of teaching self-control, discipline, respect for authority and obedience. These principles are to be taught, not by fear or punishment, but in such a manner so as to become inherent characteristics of the trainee. 2. Conditioning to Operate Efficiently Under Pressure: A Fourth Class Cadet must learn to perform and complete tasks to a high standard while overcoming factors of fatigue and conflicting demands on his/her time. 3. Revealing the Individual’s Character Traits and Attitudes: The function of the Fourth Class program is to test and reveal character traits of each individual cadet and to the Academy authorities. It should be the aim of the leadership to direct the Fourth Class Cadet to develop his/her character through teamwork and “pulling his/her own weight.” 4. Sense of Responsibility for Others: The Fourth Class training program must show that the individual can get more done for him/her self by working with others. He/She must learn a concept of teamwork in which the group goal is more important than the individual rewards. He/She must also develop a sense of compassion for and respect toward other individuals. 5. Pride and Morale: The Fourth Class training program develops pride and morale by making the cadet feel that he/she really belongs.

203 Correction Techniques A. General 1. Assist the cadet in a constructive manner so that he/she will learn from experience. Those cadets who display an inability to learn through corrective action shall be reported using the Mast Reporting System. Excessive accumulation of demerits in this system may result in the separation of the cadet from the Academy. 2. Firm and direct corrections shall be limited to those individuals who do not respond to normal communications and corrective measures. The supervisor at all times shall maintain composure and dignity when making corrections. 3. No humiliating, degrading, or threatening methods of correction will be utilized. 4. All corrective action shall be proportional to the offense. 5. At no time will a Fourth Class Cadet be physically struck or abused by any superior. 6. The best correction is that which clearly defines the offense at the time it occurs and which includes advice on how to avoid repetition of the offense. Most violations of the Fourth Class system can best be corrected orally on the spot. 7. Fourth Class punishment awards do not take precedence over official cadet activities such as class, intercollegiate athletics, or extra instruction. B. Corrective techniques: The following are authorized means of dealing with Fourth Class Cadets who fail to perform properly. 1. Oral on the spot correction may be carried out at any time. Verbal reprimands of a constructive nature should be used. 2. Ten push-ups may be required. Push-ups are to be awarded conservatively and in selected situations. Push-ups are not appropriate punishment in the dining hall or on the training ship. 3. Extra instruction details may be given if the proceeding corrective techniques have proven ineffective. It should be remembered that extra instruction is given not as punishment but to correct a noted deficiency. Care should be taken to first identify the deficiency (i.e. lack of attention to detail or failure to respond promptly to commands) and to tailor an instruction program to correct the fault.

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4. Conduct System: Fourth Class Cadets will be placed on report for violations of the Cadet Regulations. C. Prohibited Corrective Techniques The following are correction techniques that are not authorized means of dealing with Fourth Class Cadets who fail to perform properly: 1. Physical exercise of any type except for pushups as prescribed above. 2. Personal servitude, riding the shaft, bilge diving, box drills, hurricaning of rooms, sweat box and other dangerous activities. 3. Any conduct that willfully or recklessly endangers the physical or mental health of any cadet or any other person is not tolerated. 4. Under no circumstances shall upper class cadets take it upon themselves to utilize unauthorized degrading or humiliating methods which might result in injury to a Fourth Class Cadet. D. Responsibilities 1. The cadet chain of command will ensure that only authorized rules of conduct and demands for learning are imposed on Fourth Class Cadets, that corrective measures and awards are consistent with delinquencies, that only authorized methods are administered, and that appropriate action is taken to correct abuses of the Fourth Class training practices. 2. All upperclassmen will contribute to the training of Fourth Class by closely monitoring individual Fourth Class Cadets, by making on the spot corrections of minor violations, by maintaining a positive attitude toward the Fourth Class system, and by setting high standards of performance to be met by themselves and by the Fourth Class. 3. The Commandant of Cadets and his staff will ensure proper training techniques are being used by the upperclassmen.

9-300 Training Objectives

301 Leadership This section identifies the traits, activities, and skills which are qualities of an effective leader and are the Training Objectives for the Academy. A. Personal Development Objectives are meant to develop those traits upon which to build practical abilities and skills. The graduate of Massachusetts Maritime Academy will have the following: 1. Honor and integrity. Understand the difference between group loyalty and individual honor. 2. Pride in unit and profession. Loyalty to command. 3. Self-confidence and awareness. This helps in understanding others' motivation and hence in understanding others. 4. Self-discipline. One has personal responsibility and will hold others responsible for their actions. 5. Toleration for others' virtues. One has an appreciation for the special needs of people. 6. An appreciation of the traditions of the sea. One has an attitude of professionalism towards his/her job. 7. A recognition of the need for continued intellectual and professional growth. B. Organization (Team) Development Objectives are meant to develop those traits and activities by which a person establishes a smoothly running, self-sustaining unit. The graduate of the Academy will do the following: 1. Conduct imaginative and innovative training of assigned personnel. Assess present needs as well as future needs and provide development opportunities for all subordinates. 2. Protect and increase unit members' self-esteem. Keep them informed. Let them know the best is expected from them and support them steadfastly. 3. Use and support subordinate leaders. Involve them in planning and organization for the achievement of goals. 4. Motivate subordinates to regard unit goals as their own. Develop pride and a feeling of belonging. Stress the importance of their work. 5. Help develop effective teamwork and mutual respect among subordinates. 6. Give subordinates positive feedback. Make them feel proud of meeting the high standards set for them. Praise good work and lavishly praise excellent accomplishment of goals. 7. Provide for human maintenance needs. Be available for counseling personal problems. Refer subordinates to experts whenever necessary.

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C. Leadership Behavioral Objectives are meant to develop those skills and activities which a person needs to do the job assigned. The graduate of the Academy will do the following: 1. Assume a job and control of people with little difficulty. This includes planning and organizing. A graduate will be able to allocate resources, identify problems and requirements, establish priorities, and develop a systematic approach to ensure mission accomplishment. 2. Communicate up, down, and laterally. Coordinate with others to promote successful outcomes. 3. Act independently if necessary. 4. Follow through on intended courses of action. Direct subordinates during the performance of functions. 5. Observe the performance of subordinates. Redirect their activities as necessary to ensure accomplishment of task. 6. Be flexible and alter his/her leadership style to fit needs of the mission. 7. Delegate whatever tasks subordinates are qualified to handle.

9-400 Leadership Training of Third Class

401 All third classmen will be required to attend a "Third Class Leadership Seminar" that will be given during the Fall and Spring terms. In addition, the spring term training will be expanded to include cadets seeking leadership positions. The course will be taught by the Company Officers and will focus on leadership characteristics, techniques, and procedures that will contribute to effective leadership as the third class prepare for leadership roles as upcoming second classmen.

9-500 Leadership Responsibilities of First, Second and Third Class Cadets

501 All First, Second and Third Class Cadets have an inherent responsibility to conduct themselves in a manner befitting their status at the Academy. Upperclassmen set the example in all respects and at all times. The personal conduct of all upper classmen is a reflection of their professionalism and their adherence to the Honor Code. Their actions reflect directly upon the freshmen cadets and set the tone for the academic year. The upper classmen are responsible for their actions and in turn will be held accountable by the Academy.

502 First, Second and Thrid Class Cadets who have a leadership position have volunteered to accept and assume their duties. In turn they are tasked with the responsibility of conducting themselves in an exemplary and professional manner at all times. The requirement extends throughout the academic year and does not simply stop at the end of orientation. Responsibility does not begin nor end with handling, training and instructing the freshmen cadets. Cadets in leadership positions must address the failings and shortcomings of the upperclassmen who are their contemporaries. To enforce all standards, a cadet must make impartial decisions based upon the written policies of the Academy, the Honor Code and their own sound judgment.

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CHAPTER 10

CADET ORIENTATION PROGRAM

TABLE OF CONTENTS

10-100 General

10-200 Training for Fourth Class Cadets

10-300 Figures

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CADET ORIENTATION PROGRAM

10-100 General

101 Rules of Conduct: the rules of conduct are established in order to standardize the environment of all Fourth Class Cadets, to accomplish the necessary functions and to instill in cadets self-discipline, obedience, and respect for authority. A. General Rules: the following apply to all Fourth Class Cadets and are not specialized to location or areas. Fourth Class will do the following: 1. Greet all Officers. 2. Spout when reporting to persons senior to them. 3. Give way to all officers and upperclassmen when situations dictate. 4. Observe seniority at all times while at or away from the Academy (using facilities, boarding buses, planes, etc). 5. Be covered at all times and in the proper uniform when outside. 6. Do not be outside their immediate platoon area except: a. when authorized by Platoon Commander, b. when reporting for duty, c. when returning from the mess deck. 7. Carry garrison cap tucked under your belt (right side of buckle). 8. Be uncovered at all times inside buildings, unless bearing arms or on watch. B. Reporting Reporting to a person senior in rank is a military duty. Fourth Class will report in a military manner with no show of emotion in his/her voice. The following procedures apply: 1. When reporting to any cadet room, say “4/C SMITH requesting permission to come aboard Sir/Ma’am.” 2. Always ask “Permission to shove off, Sir/Ma’am” unless told to do so. C. Addressing Others 1. Sound off when addressing upperclassmen whether greeting them, reporting, or answering a question. 2. Greet officers and civilians in a proper and courteous military manner without shouting. 3. Do not use profanity, slang or abbreviations when in the presence of or conversing with officers or upperclassmen. 4. Use only the following responses to an upperclassman: “Yes, Sir/Ma’am,” “No, Sir/Ma’am” and “No excuse, Sir/Ma’am”. In an extraordinary circumstance the fourth class cadet may say “Sir/Ma’am, permission to make a statement, Sir/Ma’am”.

10-200 Training for Fourth Class Cadets

201 All Fourth Class Cadets must adhere to the specific requirements as outlined in this section. A. The following requirements will end at Recognition: 1. Cadet Candidates shall not wear any type of jewelry, except for religious medallions. 2. Cadet Candidates shall walk six inches from the starboard side of all walks and corridors, except in academic buildings where they shall walk normally, giving way to Staff Officers, cadet officers and upperclassmen. 3. Cadet Candidates shall flank all corners by executing a left or right flanking movement. This requirement and requirement B above are not in effect when escorting guests. 4. Cadet Candidates shall be referred to as “Cadet Candidates.” 5. Cadet Candidates shall refer to themselves in the third person as “This Cadet Candidate.” 6. Cadet Candidates shall use “MA’AM” or “SIR” at the beginning and at the end of their statement or questions when speaking to an upperclassman or staff officer. 7. Cadet Candidates shall jog to and from any buildings on the campus or until they reach the red pole at the edge of the football field. 8. Cadet Candidates shall not use the TV or recreation rooms on weekdays. 9. Cadet Candidates shall not wear the Massachusetts Maritime Academy pins on the lapel of their Dress Blue uniform until the recognition ceremony.

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10. Punishment for infractions may be a set of ten (10) push-ups.

B. The following requirements will be in effect until superseded by the granting of class privileges. 1. Fourth class cadets shall stand at parade rest when reading a bulletin board. 2. Fourth class cadets shall respect and avoid upper class territory, except when authorized official duty requires otherwise. 3. Fourth class cadets shall refrain from using loud voices in the mess hall. 4. Fourth class cadets shall carry with them at all times, except when in gym gear, “YOUNGIE GEAR” which consists of the following: 1. flashlight 2. jack knife (blade not to exceed 3.5”) 3. pen and paper 5. Fourth class cadets shall be known as “MISTER,” “MISS,” “YOUNGIE,” “YOUNG MAN,” “YOUNG WOMAN.” 6. Fourth class cadets shall address male upperclass (1st class) and Staff Officers as “SIR”, and female upperclass cadets and Staff Officers as “MA’AM”. 7. Fourth class cadets shall stand at attention and sound off clearly, saying “4/C Cadet______, SIR/ MA’AM,” whenever addressing or being addressed by an upperclassman or staff officer. This also applies whenever an upperclassman or staff officer enters a fourth class cadet’s room or when a fourth class cadet enters the room or office of an upperclassman or staff officer. 8. Fourth class cadets shall not talk while in section or company formation unless addressed by a cadet officer or staff officer. 9. Fourth class cadets will remain in formation and will not be dismissed until upperclassmen have cleared the area. 10. Fourth class cadets shall give way to all upperclassmen except in the ship’s store or in the barber shop. 11. Fourth class cadets shall have all buttons buttoned on all uniforms at all times except when in their rooms. 12. Fourth Class Cadets shall answer telephones in the following manner: “Massachusetts Maritime Academy, Cadet ______speaking, May I help you?” If the cadet wanted on the telephone cannot be reached, it is the responsibility of the fourth class cadet answering the telephone to take and to deliver the message. 13. Fourth class cadets shall be required, upon request, to offer their assistance in matters concerning the preparation and clean up of Academy functions, such as dances, tours, sports games, etc. 14. Fourth class cadets will report five (5) minutes prior to all scheduled formations. 15. Fourth class cadets will bid a good morning, afternoon or evening to all staff officers, cadet officers and first and second class cadets at all times. 16. Fourth class cadets will recite the Young Man’s Knowledge on request by a cadet officer, first class cadet, or second class cadet. 17. Fourth class cadets shall refrain from using the 00 Deck passageways in the dormitory and use outdoor walkways only. 18. Fourth class cadets shall only use the rear entrance to the Harrington Building when entering or exiting.

202 Fourth Class Don’ts All Fourth Class will not do the following: A. Use the center ladder well of 1st and 2nd Companies. B. Use the forward ladder well of 3rd Company or the after ladder well of 4th, 5th and 6th Companies. C. Roam the passageways after taps. D. Sit on anything other than a chair. E. Walk on grass except when in a marching unit.

203 Conduct Requirements A. Dormitories: In the cadet dormitories and its annexes, fourth class cadets will do the following: 1. Keep room doors open at all times except after taps, during liberty hours, or when changing uniforms.

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2. Be at attention at all times except when in the head, snack bar, fourth class rooms, cadet store, barber shop and mess hall. 3. When using ladderwells, ascend and descend one step at a time using the ladderwell designated for 4/C use. Keep to the outside of all ladder wells. 4. Make way for all officers and upper class cadets. 5. Keep their rooms in inspection condition at all times. 6. Be in the uniform of the day except when directed otherwise. 7. Come to attention when his/her room is entered by an officer or upperclassman. The first cadet to see the officer or upperclassman enter will sound off, “Attention on Deck.” 8. Not smoke at any time within any building at MMA. 9. Lock the door, close the windows and shut off all lights when vacating his/her room. 10. May use the recreation rooms on weekends. B. Academic Buildings: Fourth Class Cadets will do the following: 1. Maintain proper military bearing and good posture. 2. Make way for all officers, upperclassmen and instructors. 3. Follow the prescribed procedures for marching between buildings.

204 Fourth Class (Youngie) Knowledge A."Youngie Knowledge" enlightens cadets as to the rules, traditions, regulations, customs and policies associated with Massachusetts Maritime Academy in particular and maritime related industries in general. B. The "Youngie Knowledge" will be contained in the booklet entitled "Chaffing Gear" issued on the first day of orientation.

205 Community Service Requirements A. Fourth class cadets shall complete 10 hours of community service by the end of their freshman year. B. All community service shall be approved by the Community Service Officer. C. All community service shall be accurately logged on a Community Service Completion Form and turned in to the Community Service Officer for documentation. D. Disciplinary action will be taken for all those who do not complete the required community service hours.

10-300 Figures Community Service Completion Form

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Name:______

Company:______Room #:______

Class:______Phone #:______

Community Service Location: ______

______

Community Service Task: ______

Supervisor: ______

Hours Completed: ______

□ Outside Community Service (found and completed on your own)

□ Through MMA (advertised by MMA)

PLEASE BE ADVISED CADETS AT THE MASSACHUSETTS MARITIME ACADEMY ARE SUBJECT TO AN HONOR BOARD AS OUTLINED IN THE REGIMENTAL MANUAL APENDIX A (AMENDED 1 SEPTEMBER 2008). IF THEY DELIBERATELY DECEIVE ANOTHER BY MAKING ANY FALSE STATEMENTS.

______Volunteer Signature Date

______Supervisor Signature Date

THANK YOU FOR YOUR SERVICE!

Figure 10-1: Community Service Completion Form

APPLICATION FOR RECOGNITION AS A FOURTH CLASS CADET AT THE MASSACHUSETTS MARITIME ACADEMY

Name______Social Security #______

Company______City/State______

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I have read, understand, and will abide by the terms of the Honor Code: “Massachusetts Maritime Academy cadets and students will not lie, cheat, or steal nor do they tolerate these acts from others”.

I will comply with the standards of behavior outlined in the Cadet Regimental Manual and I am aware that the regulations govern my conduct both on and off campus.

I am aware that the Academy maintains a “zero tolerance” for the following behavior: • Assault, to include assault and battery • Sexual misconduct • Unauthorized possession, use, sale, or transfer of marijuana, narcotics, or other controlled substances • Unauthorized sale or transfer of alcohol to persons under the legal drinking age • Sexual, racial, or ethnic harassment • Arraignment for a felony or misdemeanor by federal, state, or local authorities

I have had no felony or misdemeanor charges, arrests or convictions (civil or criminal) during the twelve months leading up to my enrollment as a cadet at the Massachusetts Maritime Academy.

(Note: if you are unable to answer all the above statements in the affirmative, note details on reverse.)

I recognize that honor, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime Academy are fundamental characteristics and attributes of a successful merchant marine officer and career professional. I will always strive to conduct myself in a manner reflecting the highest standards of honesty, integrity, and maturity.

I acknowledge by my signature that the aforementioned information is true and accurate and this statement represents my application for admission to the Regiment of Cadets at the Massachusetts Maritime Academy.

Signature______Date______

Witness Signature______Date______

Printed witness name______

Figure 10-2: Application for Recognition as a Fourth Class Cadet

CHAPTER 11

CADET SERVICES

TABLE OF CONTENTS

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11-100 General

11-200 The Commandant of Cadets’ Staff

11-300 Residency

11-400 Insurance

11-500 The Student Health and Wellness Center

11-600 Student Health Counseling

11-700 Disability Services

11-800 Financial Aid

11-900 Scholarships

11-1000 Career Services

11-1100 Library

11-1200 Mail

11-1300 Bookstore

11-1400 Ship’s Store – Clothing Store

11-1500 Food Service

11-1600 Religious Life

11-1700 Cadet Extra Curricular Activities

11-1800 Selective Service and Military Affairs

11-1900 International Student Services

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CADET SERVICES

11-100 General

101 The Academy provides services to cadets to support the best learning climate possible under a military discipline and to guide the cadet toward optimum personal development.

11-200 The Commandant of Cadets’ Staff

201 The Commandant of Cadets’ Staff consists of the Commandant, Deputy Commandant and seven Company Officers. This Staff is responsible for teaching leadership, enforcing the rules and regulations of the Academy and overseeing the overall daily activities of the cadets. Additionally, because all Company Officers are counselors, cadets are assisted with the problems they may encounter on and off campus, sometimes by referral to appropriate offices on campus or to professionals within the community.

11-300 Residency

301 Residency in an Academy dormitory is required of all Regimental students. There are seven dormitories, each housing a Company of cadets.

302 Each dormitory is supervised by a Company Officer with the assistance of their cadet officer staff. All questions concerning residence should be directed to the company staff or the Commandant’s Office. Further information on residency policies can be found in Chapter 6 of this manual.

11-400 Insurance

401 Insurance for personal belongings: Cadets are encouraged to carry insurance covering the loss or theft of money or property while residing in a residence hall. Cadets should check with their parents to determine whether their parent’s Home Owner’s Policy will cover the cadet while at the Academy. If not, riders may be attached to an existing policy. The Academy is not responsible for loss or theft of money or personal property.

402 Health Insurance: Within the Commonwealth of Massachusetts, all students enrolled in institutions of higher education are required to participate in a health insurance program. The Commonwealth sponsors an appropriate plan for those who are not covered under an approved plan. If a student is currently enrolled in an approved private group or group insurance plan, the plan should be reviewed to ensure proper coverage since, in some cases, the coverage ends when the individual becomes nineteen years of age.

11-500 The Student Health and Wellness Center

501 The Student Health and Wellness Center is open weekdays from 0800-1200 and 1330-1600, and is located on the 00 deck in Fourth Company. The center offers a variety of free medical services to the cadets, including urgent care, preventive medicine and general medicine. Physical exams and immunizations are offered for a fee. When laboratory work and medical referrals are necessary, cadets will be responsible for payment through their health insurance.

502 If a cadet awakens feeling ill, he or she should report to the Academy Staff Duty Officer (ASDO) immediately, either in person or by phone (emails are not accepted). The ASDO can then give the cadet permission to miss Morning Formation with instructions to report to the Student Health and Wellness Center promptly at 0800 for medical care.

503 If recommendations for follow up are made by the medical staff, it is the responsibility of the cadet to follow through in a timely manner. In the event of a referral to an off-campus provider, cadets are requested to bring all medical documentation to the Student Health and Wellness Center to insure continuity of care.

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11-600 Student Health and Wellness Counseling Center

601 The Student Health and Wellness Counseling Office is open weekdays from 0800-1200 and 1330-1600 and is located on the 00 deck in Fourth Company. The office offers free mental health counseling evaluations and consultation. When referrals to area providers and/or agencies are necessary, cadets will be responsible for payment through their health insurance. Please call Kathleen Shine-O’Brien, LMHC, at extension 1480 or email [email protected] for more information or to make an appointment.

602 Education, prevention and advocacy are important components of counseling services. These pro g r a m s include: • Screenings for depression, alcohol use, domestic violence and eating disorders • QPR suicide prevention training • Stress management workshops

603 Professional standards of confidentiality are followed by all staff. Information can not be disclosed to anyone without a signed release of information by the cadet except in the instances of potential harm to self or others.

604 We are located on the 00 deck of Fourth Company and are open Monday through Friday 0800-1200 and 1330-1600. Evening counseling hours are available by appointment. For more information, or to make an appointment, please stop by the office, call Kathleen Shine O’Brien, M.A. at 508-830-5000 ext 1480, or email [email protected].

605 In the event that any situation is a life-threatening emergency, students are directed to get to the nearest emergency facility or dial 911.

11-700 Disability Services

701 Massachusetts Maritime Academy is committed to providing reasonable accommodations for students with documented disabilities. Students may walk in or set up a specific appointment with the Director of Disability Compliance. Office hours are generally 0900-1700 Monday through Friday, with extended evening hours during the first weeks of each semester. The summer schedule may vary. General information is available at the following link: http://www.maritime.edu/pdf/ADCOpolicy.pdf.

702 Massachusetts Maritime Academy is committed to providing a learning, working and living environment that values and respects the individual differences of students, employees and other members of the college community. It is the goal of the Affirmative Action (AA) office to help create an inclusive and welcoming campus environment that values the dignity of each person. To that end, the AA office works collaboratively with all departments, including the student-run Multi-Cultural Club. Anti-discrimination training and information is provided each year on campus. For advice and conflict resolution for a n y MMA individual who feels he/she is a victim of discrimination, please contact the Affirmative Action office.

11-800 Financial Aid

801 Federal, state and institutional financial aid is awarded to students after completion of an annual Free Application for Federal Student Aid (FAFSA) and an MMA Financial Aid Application. Complete applications must be submitted by 1 May to be considered for any form of grant aid.

802 Need-based assistance is proportionately determined by the student’s cost of attendance less their expected family contribution and resources.

803 Students must maintain satisfactory academic progress (SAP) to retain financial aid eligibility. SAP standards are reviewed at the conclusion of the spring semester and upon re-entry to the Academy after a leave of absence. Students who do not meet the minimum standards are not eligible to receive Title IV or state aid. Students declined aid will be offered the opportunity to appeal their SAP status.

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804 Freshmen scholarships are awarded by the Admissions Office based upon academic merit and college entry examinations; all incoming cadets are considered for these awards and do not require applications. Upper class scholarships are awarded annually by the MMA Scholarship Committee under the direction of the Dean of Advancement. An online application is published during the spring semester and is a prerequisite for consideration.

805 Federal work study is awarded to students with high need and is contingent on funding. Students awarded work may select campus employment or community service by reporting to the financial aid office and completing a contract.

806 Veterans education benefits are processed through the Financial Aid Office. Annual academic enrollment will be submitted to the Veteran’s Administration each August for students registered for the fall semester; otherwise students must contact the Financial Aid Office and request certification once registered.

11-900 Scholarship

901 The Scholarship Committee meets annually during the Spring semester to accept and review applications for presidential scholarships. A specific listing of scholarship information can be obtained from the Scholarship Committee or online. Application is open to all.

11-1000 Career and Professional Services

1001 Career and Professional Services are available for all cadets during their stay at MMA. The Career Services Department offers a variety of services. Hours of operation are Monday – Friday 0800-1700.

1002 The following is a representative list of the career services available: career counseling, career services presentations to student forums, administration of the cooperative education programs, commercial shipping programs, resume writing workshops and individual assistance, cover letter workshops and career fairs, employer presentations on campus, job placement assistance to graduating seniors and summer employment opportunities.

1003 The Career and Professional Services Office also works with cadets in licensed programs regarding all licensing procedures.

11-1100 Library

1101 The Information Commons, located at the heart of the campus, opens at 0730, Monday through Friday. Daily, weekend and special hours of operation are posted on the library website. The cadet dress code in the library is the uniform of the day or MMA travel suit.

1102 Services and resources found at the L i b r a r y 24/7/365 include: network printers, wireless access for laptops, computer and CAD labs, 24/7/365 access to licensed databases and electronic resources when you are on or off campus, quiet study and group study areas, large tables to spread out charts and large group projects, access to print and online e-journals, e-books and online reference materials to do homework, a museum , nautical art, artifacts, ship models and the historical archive of the Academy, friendly staff to help students borrow books, get inter-library loans, answer research questions and more.

1103 Come into the library to get help with math and science at the Learning Resource Center (LRC) or help with writing projects at the Writing Resource Center (WRC).

1104 Get expert help from library staff when needed to find materials for research papers. Ask staff if you need help borrowing books, searching journal article databases, getting a book through interlibrary loan, using the proxy to access resources from off campus and more.

11-1200 Mail

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1201 The cadet mailroom is located in Second Company (near the Cadet Information Center [CIC]). Hours are 1200-1400, Monday through Friday; the mailroom is closed weekends and holidays. Every cadet is required to have a mailbox and should check his or her mailbox at least once a week. Cadets may receive notices from the administration including the President, Student Services, Financial Aid, Business Office and faculty advisors. Failure to check mailboxes may result in missing training assignments such as firefighting and lifeboat drills.

1202 Mail should be addressed to: Cadet (first name, last name) MMA Box number (do not use PO Box) 101 Academy Drive Buzzards Bay, MA 02532-3405

1203 Please advise all correspondents of your proper address; do not use room numbers in addresses. Upon graduation keys must be returned or a fee will be charged for its replacement. Upon leaving the school temporarily, please advise the mail clerk of your intention to return to the Academy.

1204 If a package is received, a card will be placed in your mailbox notifying you of the package. The card must be presented to the mail clerk in order to receive your package. The mailboxes are accessible 24/7, but packages are issued only during the scheduled hours above. For scheduling conflicts please call the mail clerk at 508-830-5084.

1205 There is a slot in the Mailroom door for outgoing mail. You may purchase stamps from the mail clerk or check the weight of letters to assure that adequate postage is affixed.

11-1300 Bookstore

1301 Follette's Bookstore is located in the Academy Store on the 00 deck of Sixth Company.

11-1400 A c a d e m y Clothing Store

1401 The Academy Store is open daily to provide cadets with a wide variety of items, foods, uniforms, clothes, etc., to service his/her personal needs. The hours of operation are posted on the door of each of the above facilities. The Academy Store is open for all home MMA football games and Admissions Open Houses and is the exclusive carrier of MMA memorabilia.

Store Hours: School Year Summer Monday - 0800-1700 Monday – Friday 0900-1500 Thursday Friday 0800-1600 Saturday Special Occasions Saturday Special Occasions

11-1500 Food Service

1501 All cadets must take meals in the Academy Dining Hall. No food or eating utensils are allowed outside the dining area. A Cadet Food Committee has been established to make recommendations to the food service company. For more information, contact the Student Government Association (SGA).

Meal Hours Monday - Friday Saturday Sunday

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Breakfast 0630-0725 Brunch 0900-1230 Continental 0800-0910 Brunch 0900-1230 Dinner 1700-1800 Lunch 1100-1300 Dinner 1700-1800 Dinner 1700-1900

11-1600 Religious Life

1601 The Academy Chapel is located in Third Company. Churches within the Buzzards Bay community welcome all cadets.

11-1700 Cadet Extra Curricular Activities

1701 Extra curricular activities are an integral part of the educational process. They foster self-development, team cooperation and spirit. They extend classroom experiences into relevant programs, which will improve leadership ability, enhance academic achievement and develop social skills.

1702 The Clean Harbors Athletic Center is open for students use from 0800-2030 Monday through Thursday and 0800-1800 on Friday during the fall and spring semesters. The facility is open from 1200-1700 on weekends when not in use for varsity team practice or competition, scheduled intramural activities or official MMA club activities. This schedule applies as well to Clean Harbors Stadium and the adjacent practice field. Student groups wishing to schedule exclusive use of any indoor or outdoor athletic facility should request permission from the Athletic Staff Assistant. The Fitness Center features complete Olympic weight training and state-of-the-art aerobic equipment and the schedule varies somewhat to accommodate scheduled intercollegiate contests. Pool hours are posted each semester and are subject to availability of certified lifeguards.

1703 Organized intramural sports are offered each semester. Students should contact their Company Intramural Officer (IMO) regarding sports offered and schedules. Intramural sports offered include, but are not limited to, basketball, volleyball, water polo, indoor soccer, flag football and softball. The annual intramural triathlon, The Peter Ryan Memorial, is run each spring in conjunction with Emery Rice Day.

1704 Massachusetts Maritime Academy has developed a solid reputation with all of its varsity team as members of the Pilgrim Lacrosse League (Men’s Lacrosse), New England Intercollegiate Sailing Association (Men’s and Women’s Sailing), Mid-Atlantic Rifle Conference (Co-Ed Rifle), New England Football Conference and New England Intercollegiate Rowing Association (Men’s and Women’s Crew).

1705 The Academy competes as a member of the Massachusetts State College Athletic Conference in the following varsity sports:

Baseball Cross Country Soccer Outdoor Track Volleyball Softball

Further information about Intercollegiate Athletics may be obtained from the Department of Physical Training and Athletics located on the second deck of The Clean Harbor Athletic Center.

1706 Student Activities The student activities program is organized by the Student Activities Committee, a student organization that sponsors the majority of the out-of-class activities on the MMA campus. It is a committee of the Student Government Association (SGA). The SGA Social Chairman chairs the committee with the assistance of the Social Chairman of each class. The purpose of the committee is to organize social, recreational and educational activities for the Academy. The Students Activities Committee’s main responsibilities are as follows: • Scheduling entertainment for the Fantail • Organizing outdoor oriented activities • Hosting dances and concerts

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• Showing movies The cadets of the Activities Committee work together as a unit under the leadership of the SGA Social Chair with the SGA President and the SGA advisor to provide a balanced and well-rounded program for the Regiment.

1707 Game Rooms and Recreational Areas: Student Government funds are used to purchase and update various athletic equipment, pool tables, and ping-pong tables. Video tape players, televisions and large television viewing screens are available within the dormitory complex. Immediately outside the dormitory complex are basketball and tennis courts, a soft ball area, and salt water fishing.

1708 In addition to the clubs and activities mentioned in this Chapter, the Academy maintains a Band and Honor Guard, which perform at ceremonial functions throughout the year.

11-1800 Selective Service and Military Affairs

1801 Any information concerning veterans Educational Benefits can be obtained from the Commandant’s Office or the Financial Aid Office.

11-1900 International Student Services

1901 The Academy and the Coordinator of International Student Services is bound by federal regulations to ensure that all F-1 and J-1 cadets are present and accounted for on campus each semester.

1902 Effective immediately and until you graduate and/or your academic term concludes, all F-1 and J-1 cadets are required to report to the Coordinator of International Student Services with a hard copy of your schedule for the upcoming academic term on (1) the 1st day of each semester during academic orientation and (2) the 1st day of finals.

eCHAPTER 12

EDUCATION RECORDS POLICIES AND PROCEDURES

TABLE OF CONTENTS

12-100 Definitions

12-200 Annual Notification

12-300 Procedure to Inspect Educational Records

12-400 Types, Locations, and Custodians of Education Records

12-500 Right of the Academy to Refuse Access

12-600 Refusal to Provide Copies

12-700 Fees for Copies of Records

12-800 Disclosure of Educational Records

12-900 Record of Requests for Disclosure

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12-1000 Directory Information

12-1100 Correction of Academic Records

12-1200 Policy Administration

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EDUCATION RECORDS POLICIES AND PROCEDURES

12-100 Definitions

101 For the Purposes of this policy, Massachusetts Maritime Academy has adopted the following definitions of t e r m s : A. Student - any person who attends or has attended Massachusetts Maritime Academy. Attendance commences on the first day of academic classes each term. B. Education records - any record (in hand written, print, tape, film, electronic, or other medium) maintained by Massachusetts Maritime Academy or an agent of the Academy which is directly related to the student, except: 1. A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record. 2. An employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment. 3. Records maintained by the Massachusetts Maritime Academy's Campus Police if the record is maintained solely for law enforcement purposes and is revealed only to law enforcement agencies of the same jurisdiction. 4. Records maintained by Health Services if the records are used only for treatment of a student and made available only to those persons providing the treatment. 5. Alumni records which contain information about a student after she or he is no longer in attendance at the Massachusetts Maritime Academy and which do not relate to the person as a student.

12-200 Annual Notification

201 Section 99.7 of the FERPA regulations requires that the Academy annually notify students of their FERPA rights. Students will be provided a statement of their FERPA rights in their registration packets.

12-300 Procedure to Inspect Educational Records

301 Students may inspect and review their education records upon request to the appropriate record custodian.

302 Students should submit to the record custodian a written request that identifies as precisely as possible the record or records he/she wishes to inspect.

303 The record custodian will make necessary arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given within 45 days of receipt of the request.

304 When a record contains information about more than one student, the student may inspect and review only the records that relate to her or him.

12-400 Types, Locations, and Custodians of Education Records

401 The following table identifies the types of records that Massachusetts Maritime Academy maintains, their locations and their custodians. RECORD TYPE LOCATION CUSTODIAN

Academic Records Registrar’s Office Registrar Harrington Bldg

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Admissions Records Admissions Office Dean of Enrollment Services Excluding application & Blinn Bldg Academic record

Admissions Records Registrar’s Office Registrar Academic & application Harrington Bldg

Disciplinary Records Commandant’s Office Commandant Dormitory Complex 6th Co

Financial Aid Financial Aid Office Director of Financial Aid Blinn Bldg

Financial Records Bursar’s Office Bursar Harrington Bldg

Health Records Wellness Center Nurse Practitioner Dormitory Complex 4th Co

Naval Commissioning Dept. of Naval Science Officer-in-Charge Library

Occasional Records As deemed likely As appropriate Not included elsewhere

Placement Records Placement Office Placement Director Dormitory Complex 3rd Co

Student Incentive Program Registrar’s Office Registrar Harrington Bldg

USCG License and STCW Registrar’s Officer STCW Coordinator Documentation Harrington Bldg

12-500 Right of the Academy to Refuse Access

501 Massachusetts Maritime Academy reserves the right to refuse to permit a student to inspect the following records: A. The financial statement of the student's parents. B. Letters and statements of recommendation for which the student has waived his or her rights of access or which were placed in file before 1 January 1975. C. Records connected with an application to attend Massachusetts Maritime Academy if that application was denied. D. Those records that are excluded from the FERPA definition of education records.

12-600 Refusal to Provide Copies

601 Unless required by FERPA regulations, Massachusetts Maritime Academy reserves the right to deny transcripts or copies of records in any of the following situations: A. The student lives within a reasonable commuting distance of the Academy. B. The student has an unpaid financial obligation to the Academy. C. There is an unresolved disciplinary action against the student.

12-700 Fees for Copies of Records

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701 The fee for copies will be $2.50 per page not to exceed $10.00 per requested record.

12-800 Disclosure of Education Records

801 Massachusetts Maritime Academy will disclose information from a student's education records only with the written consent of the student, except: A. To school officials who have a legitimate educational interest in the records. 1. A person employed by the Academy in an administrative, supervisory, academic, or support staff position. 2. A person elected to the Board of Trustees. 3. A person employed by or under contract to the Academy to perform a special task, i.e., attorneys or auditors. B. A school official has a legitimate educational interest if the official is: 1. Performing a task that is specified in her or his job description or by a contract agreement. 2. Performing a task related to the student's education. 3. Performing a task related to the discipline of a student. C. A school official is: 1. Providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement or financial aid. D. To officials of another school, upon request, in which a student seeks or intends to enroll. E. To certain officials of the U.S. Department of Education and state and local educational authorities, in connection with certain state or federally supported education programs. F. In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid or to enforce the terms and conditions of the aid. G. If required by any state law requiring disclosure that was adopted before 19 November 1994. H. To organizations conducting certain studies for, or on behalf of, the Academy. I. To accrediting organizations to carry out their functions. J. To parents of an eligible student who claim the student as a dependent for income tax purposes. K. To comply with a judicial order or a lawfully issued subpoena. The Academy will first make a reasonable attempt to notify the student. L. To appropriate parties in a health or safety emergency. M To the alleged victim of a crime of violence.

12-900 Record of Requests for Disclosure

901 Custodians of records will maintain a record of all requests for and/or disclosure of information from a student's education records. The record will indicate the name of the party making the request, any additional parties to whom it may be subsequently disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the parents or eligible student. The following disclosures need not be recorded: A. To the student, to parents of dependent students, or to parties to whom the student requests disclosure. B. To properly designated Academy officials. C. To any party with written consent. D. To any party seeking directory information only.

12-1000 Directory Information

1001 Massachusetts Maritime Academy designates the following items as directory information: student name, address (local and permanent), telephone number (local and permanent), date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, most recent previous school attended, photograph, and licenses and certificates earned. The Academy may disclose any directory information without prior written consent, unless notified in writing to the contrary during the add/drop period of each academic term. Directory information will be released only when the petitioner demonstrates a

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demonstrated need for information. Commercial and fund-raising enterprises will not outweigh the student’s right to privacy.

12-1100 Correction of Academic Records

1101 Students have the right to request corrections to records that they believe are inaccurate, misleading or in violation of their privacy rights. The following procedure must be followed to initiate the review and/or correction of academic records: A. A student must ask in writing that a record be amended. In doing so, the student should identify the part of the record to be changed and specify items believed to be inaccurate, misleading, or in violation of her or his privacy or other rights. B. If the record is not amended, Massachusetts Maritime Academy will notify the student of the decision and advise him or her of the right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's rights. C. Upon request, the record custodian will arrange for a hearing and notify the student, reasonably in advance, of the date, time, and place of the hearing. D. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the Academy. The student will be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The student may be assisted by one or more individuals, including an attorney. E. Massachusetts Maritime Academy will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. F. If Massachusetts Maritime Academy decides that the information is not inaccurate, misleading, or in violation of the student's right of privacy, it will notify the student that they have a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. G. The statement will be maintained as part of the student's education records as long as the contested portion is maintained. If Massachusetts Maritime Academy discloses the contested portion of the record, the statement must also be disclosed. H. If Massachusetts Maritime Academy determines that the information is inaccurate, misleading, or in violation of the student's right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

12-1200 Policy Administration

1201 The Registrar shall maintain this document and retain copies for reference by all parties. Copies shall also be available at the Charles Hurley Library.

1202 Comments and inquiries regarding this policy should be forwarded to the Registrar. Changes, other than those mandated by law or legal interpretation, shall be incorporated only at the beginning of each fiscal year.

1203 Inquiries may also be addressed to:

Family Policy Compliance Office United States Department of Education 400 Maryland Ave., S.W. Washington, DC 20202-4605 (202) 732-1807 Email www.ed.gov/offices/om/fpco

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APPENDICES

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APPENDIX A

MASSACHUSETTS MARITIME ACADEMY HONOR CODE

The Code can best be summed up in the phrase: Massachusetts Maritime Academy cadets and students do not lie, cheat, or steal nor do they tolerate these acts from others.

Objective of the Honor Code

The Honor Code of the Massachusetts Maritime Academy is designed to instill in each cadet and student those personal and professional standards of honor and integrity, which are expected of all licensed merchant marine officers, marine sa f e t y officers, and plant managers. The Honor Code belongs to our Regiment of Cadets and the Student Body. Its maintenance shall be the responsibility of each individual cadet and student.

Precepts of the Honor Code

The Honor Code, as practiced by the Cadets and the Students at the Massachusetts Maritime Academy, describes a spirit of fairness and trust, which prevails among the Cadets and Students. Those who attend the Academy live in an environment in which the individual believes and practices complete and total honesty and integrity. Honor, as practiced by the cadets and students, is a way of life.

The Honor Code is a set of ethical precepts to which every cadet and student must adhere. The cadets’ and students’ presence at the Academy automatically subjects him/her to the Honor Code and its high ethical standards. In essence, men and women who practice the concept: 1. Do not lie or give equivocal or evasive information to themselves or others. 2. Will not cheat themselves or others. 3. Will not deceive themselves or others. 4. Will not steal.

Failure to report an observed or suspected honor violation would not in and of itself, constitute an honor violation. The decision to report a suspected violation is left to the individual cadet’s conscience. The reporting cadet may take individual action to investigate a suspected violation further, to counsel the suspected offender or report the violation to the Cadet Honor Committee.

All cadets and students are expected to adhere to the letter and spirit of the Honor Code at all times, whether on Academy grounds, while on liberty or leave.

Honor System

The Honor System is the application of the Academy’s Honor Code by the Regiment of Cadets and the Student Body. The method of administering and applying the precepts of the Honor Code fall to each individual cadet, student and the Honor Committee. Under the Honor System, a cadet’s or student’s fairness and truthfulness are never in question. A cadet’s or student’s signature or initials, like his/her word, is their bond and vouches for the accuracy of verbal and written statements.

The Honor System is exclusively administered by cadets and students. Although honorable conduct cannot be codified; lying, cheating and stealing are clear examples of breeches of the Honor System. Cadets and Students who violate the Honor Code are placed before the Honor Committee. The Committee will review the facts, interview individuals it may deem appropriate and make a judgment. The case will then be forwarded to the President of the Massachusetts Maritime Academy for disposition.

A cadet or student with knowledge of a possible honor violation should confront the person suspected and ask for an explanation of the incident. If this violation convinces the inquiring student that no Honor Code issue exists, then the student may (1) counsel the student and the matter will be closed, or (2) bring the alleged offense to the attention

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of an Honor Committee member. A person not wishing to confront a Cadet or Student they suspect of an honor violation should bring the matter to the immediate attention of an Honor Committee member.

On receiving information that an Honor violation may have occurred, the Honor Committee is obligated to investigate the charge. These are the procedures for a hearing.

Organization of the Honor Committee A. The Honor Committee will be co-chaired by the Regimental Executive Officer (RXO) and the Student Government Association (SGA) President. B. Each fall semester of the academic year, the student body will elect one individual from each respective class to sit as a voting member on the Honor Committee. C. Each fall, there will be elections within each of the six companies to pick one member of each company to sit as a voting member on the Honor Committee. The company representative may be from any class. D. Upon the removal of a member, the RXO and SGA President reserve the right to appoint a proper replacement. E. A quorum will be established when nine voting members are present at the hearing, including a co-chair. 1. If an even number of members are present, the RXO will act as a non-voting contributor. 2. If an even number of members are present, and the RXO is not in attendance, the SGA President will act as a non-voting contributor. F. No cadet or student convicted of an Honor Code offense is eligible for the Honor Committee. G. A simple majority of votes is needed to approve a motion. H. During the sea term, convening the Honor Committee may be impracticable. If a violation occurs during the sea term, the available members of the Honor Committee shall convene and do a preliminary investigation. Once the semester has started, the co-chairs will hear the preliminary case and determine if the case should be brought before the Honor Committee.

Procedure for an Honor Committee Hearing

I. Procedure to be used in the preliminary investigation by the Honor Committee: A. Any Honor Committee member receiving information indicating that an Honor violation may have been committed shall report that fact to the co-chairs of the Honor Committee. The co-chairs will assign a Company Commander to investigate the allegations. The accused cadet’s, Company Commander is not eligible to conduct the investigation. After investigating the charges, the investigator will present a summary of the relevant facts to the co-chairs with his/her recommendation. The co-chairs shall use discretion in their questioning of the investigator. B. If the co-chairs believe that sufficient evidence of an Honor System violation justifies a further proceeding, based on information provided by the investigator, the matter will be brought before the full board of the Honor Committee for hearing. C. The accused will be notified 72 hours in advance of the convening of the Honor Committee and will be furnished a copy of the preliminary investigation and recommendations. The accused will sign a statement attesting to receipt of said notice and shall, in writing, state if they wish to make a statement at that time. The accused will also be furnished a copy of their rights.

II. Rights of the Accused: A. Charges against the accused will be served orally and in writing at least 72 hours prior to the beginning of the hearing. In exceptional circumstances, an appeal for a reduction or an extension of this period may be granted at the discretion of the co-chair. If the Co-Chairs reach a split decision, the vote will be placed before the entire assembly of the Honor Committee. B. The accused has the right to remain silent. He/She need not make a statement during the proceeding. C. The accused has the right to counsel by any cadet or student. 1. The counsel shall function as an advisor. Counsel is to furnish the accused with the guidance so as to enable the accused to present his/her position truthfully, with clarity and with accuracy. Counsel shall appear with the accused before the Honor Committee convenes to hear the charges and counsel shall be granted permission to address such remarks as he/she desires to the Honor Committee on behalf of the cadet/student.

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2. All information, remarks and advice passing between the cadet/student and his/her counsel shall be deemed privileged and confidential. Cadets/Students accused of Honor Violations which subject them to criminal liability should be aware that their communications with a counsel as outlined above are not protected by the attorney/client privilege in a court of law. D. The accused may summon witnesses bearing pertinent information and testifying in his/her own behalf. It is the accused's responsibility to summon such witnesses and to have them available at the beginning of the hearing. E. The accused may to be present in the room with no more than one counsel during the proceedings except during deliberations. At the discretion of the Honor Committee co-chairs and with the consent of the accused, a second advocate may be present for the purpose of observation. The advocates shall be allowed to make a statement on the accused behalf. The advocate does not have a right to question witnesses brought in to testify. All questioning shall be restricted to matters deemed relevant by the co-chair, who shall regulate the nature of the questioning. The advocates may not assist the accused during testimony by the accused. If a closing statement is to be made, it must be made by the accused. F. A copy of all written evidence will be available to the Honor Committee to be used against the accused during the hearing. Copies of this evidence must be presented to the accused when the charges are initially served. Ne w exhibits may be introduced during the hearing with the permission of the accused. G. The accused may ask for a recess to confer with counsel. H. The accused may challenge the presence of any member of the Honor Committee due to personal conflicts that are pertinent to the hearing in question: 1. The Honor Committee member challenged was a participant in the events out of which the incident arose. 2. The Honor Committee member challenged is related to or has past association with the cadet/student charged or with the events giving rise to the incident, which association is of a kind that would prejudice his/her judgment to the degree that a fair hearing would be jeopardized. 3. Any challenges of Honor Committee members shall be brought to the attention of the co-chair in writing within 48 hours of the hearing. The co-chair will dismiss Honor Committee members if deemed necessary.

III. The Honor Board will make an Executive Decision to determine the outcome of the hearing. A copy of the Honor Board’s findings and recommendations shall be sent to the accused and to the President of the Academy. These recommendations will be one of the following: A. Exoneration. B. Suspension. C. Dismissal.

IV. To appeal a recommendation of by the Honor Committee. The appeal must be forwarded to the President of the Academy and also to co-chairs of the Honor Committee within 48 hours.

V. Upon consideration of the Honor Board’s recommendation, the President shall have discretion either to impose the recommendation or to impose a sanction either greater or lesser than the recommended sanction. If the President fails to accept the recommendation of the Honor Board, the President shall do so subject to the following: A. In a case where exoneration has been recommended, the President may reinstate the original charge or may institute some lesser charge. In either case, the charge shall be dealt with again in accordance with the applicable provisions. B. In a case where suspension has been recommended, the President may impose some lesser sanction (including exoneration) or may impose the sanction of dismissal. C. In a case where dismissal has been recommended, the President may impose some lesser sanction (including exoneration).

VI. Whenever, upon the President’s review of the Honor Board’s recommendation, the President shall deem it advisable to impose a sanction greater than that recommended by the Board, the cadet in question first shall be given the opportunity to be heard by the President prior to the latter’s making any final decision.

VII.Whenever the Honor Board shall have recommended suspension or dismissal, the President shall first give the cadet in question an opportunity to be heard prior to the President’s making any final decision in that regard.

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XI.The decision of the President shall be final but subject to any statutory right of appeal, subject to any state of federal statute which might prove a right of appeal. This right of appeal shall be described in the decision of the President.

Lying, Falsehood and Attempting to Deceive

Any statement which is presented as a true representation of the facts, knowing it to be false Cadets and Students will be found guilty of violating the Honor Code by lying if they deliberately deceive another by making any false statement, "including any deliberately misleading or evasive statement or the concealment of any pertinent information, any deceit or any attempt to deceive another person. This definition shall cover any direct form of communication oral and written, including the telling of partial truths and the vague or ambiguous use of information or language with the intent to deceive or mislead another.

Oral and Written Statements A cadet's word is accepted as the truth, without challenge within the structure of the Regiment of Cadets. Because of this basic precept of trust, a cadet's oral and/or written statements are considered to be "a true representation of the facts”. False oral and/or written statements made with an intent to deceive or mislead another person are violations of our Honor Code.

Log-Entries and Reports Whether oral and/or written, log entries and reports are official statements and must be given in the most complete and accurate form. Cadets and students are personally responsible to ensure the accuracy of a report/ log entry, before and/or after it is given. Reports shall include any entry in any log or official document, as well as musters. If a report is found to be false, or if there is any question as to its accuracy, the reporting cadet is obligated by her/his Honor to correct the discrepancy as soon as humanly possible. A failure to correct a false statement shall be a violation of the Academy's Honor Code.

Sign-Out Log Book A cadet's signature in the Cadet information Center's (CIC) Sign-Out Log Book indicates that the cadet is both authorized the privilege and taking the privilege of liberty. The "time out" and "time in" are, by definition, the exact t i m e s the absence actually begins or ends (i.e., the time at which the cadet is writing in the sign-out log book) rather than the time the absence is authorized to begin or end.

Pop-Off Answers Cadet candidates and fourth class cadets are often asked a series of questions in rapid succession that require immediate responses. The answer to these questions are called “pop-offs," and unfortunately, are sometimes made without any thought as to their accuracy. Cadet Candidates and fourth class cadets should correct the inaccurate statement given as a "pop-off" answer at the earliest opportunity, as to avoid any misconceptions as to the integrity and truthfulness of the cadet. Any failure to correct a “pop-off" answer, which the cadet knows is false, shall be considered an Honor violation of lying and attempting to deceive. Any honest mistake should be corrected immediately.

Cheating

Cadets and students violate the Honor Code by cheating if they fraudulently act out of self-interest, or assist another to do so, with the intent to gain or to give an unfair advantage. Cheating includes plagiarism, misrepresentation and unauthorized notes.

The basic principles governing a cadet’s preparation and submission of academic work are that it represents the cadet’s personal effort and that any assistance or material received from others has been fully documented. A cadet’s or student’s submission or presentation of an academic assignment, WHETHER GRADED OR NOT, indicates that the student has met the obligation to identify clearly and unambiguously all sources and all assistance used, as well as the extent of that usage. Regardless of documentation, the act of submitting or presenting academic work necessarily means the student has adhered to any working restrictions imposed on that assignment.

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Discussion of Assignments Cadets and students are authorized and encouraged to discuss course material both in preparation for and following class. This unrestricted discussion and use of reference materials is subject to the requirement that cadets and students document any references and discussion used and indicate the degree of such usage.

Assistance from Others Cadets and students are also encouraged to obtain the assistance from others (proofreading, editing, etc.) in the preparation of academic assignments. Cadets and students should remember that they should not lean too heavily on the contributions from others because the assignment must reflect a degree of original thought from the student submitting the work. This unrestricted assistance must be properly documented in accordance with department standards (i.e., endnotes). The burden lies on the cadet and student to ensure the instructor clearly understands the degree of assistance from others.

Documentation of Sources Cadets and students must clearly indicate any proportions of their work which are not solely their own. To be specific they must clearly and completely document all sources of information. To do this, one uses footnotes, endnotes and parenthetical documentation. Particular attention and care must be given to properly documenting any paraphrases that express the idea or concept of the original source in a cadet’s or student’s own words. Failure to properly give credit for another’s idea when paraphrasing or extracting quotations without indicating that they are another’s words, are both plagiarism.

Individual Submissions Any material submitted as an academic assignment must be prepared by the student’s own hand; that is, cadets and students must do their own writing, typing, keyboarding, word processing, sketching and their own corrections after proofreading. Departments may grant exceptions on certain assignments or because of individual situations (e.g., a broken hand resulting in an inability to write normally).

Multiple Submissions The policy on multiple submissions is that no paper submitted to satisfy a requirement in one course may be submitted to satisfy a requirement in another course. This prohibition includes papers written prior to the student’s entrance into the Massachusetts Maritime Academy. Any cadet or student who incorporates portions of a paper written for one course into a paper for another course must give a footnote and bibliographical credit for the material taken from the first.

Submission of Academic Work The act of submission or presentation of academic work by a student necessarily means that a student has adhered to any working restrictions imposed on that assignment. The cadet or student who violates these academic restrictions may be deceiving the instructor as well as gaining unfair advantage. Questions concerning the proper academic procedures for an assignment should be directed to the instructor. The instructor will assume that anything the student s u b m i t s is his/her work, unless otherwise stated through your documentation.

Time Limitation On many occasions, a time limit is placed upon the completion of graded work. Cadets and students may not exceed the designed time limits, since to do so would give a false impression of the amount of work that can be done within a given time and could result in the offending student gaining an unfair advantage. If a cadet or student inadvertently takes more time then prescribed, they should bring fact this to the attention of the instructor before they submit the assignment. Cadets and students must immediately stop work and put their pencils down at the command “cease work.” If work must be done after cease work (name on paper, numbering pages) ask your instructor. Do not chance misinterpretation of your actions.

Individual Behavior A cadet or student is frequently required to complete graded requirements under conditions in which it is possible to observe another student’s work. Cadets and students must be aware that observing another student’s work, even only to confirm that their work is correct, is improper and may constitute an honor violation. Unintentional observation of another cadet’s work, in a graded situation, must be brought to the immediate attention of the instructor.

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The Library The Hurely Library is available for use for both cadets and students, but one should not abuse the materials in this facility. The wrongful removal of pages from journals or solutions books, or the deliberate misfiling of references within the library, even if there is an intent to return them at some future date, are unethical acts. Furthermore, to the extent that these acts deprive other students the opportunity to gain access to needed material for research or study, these acts provide an unfair advantage and could be construed as cheating and/or stealing.

Stealing

Cadets and students violate the Honor Code if they unlawfully possess items which belong to another without authority or permission of the owner. This deprivation of property may be either temporary or permanent.

Borrowing An unalterable aspect of cadet life is the closed living conditions in a dormitory environment. A foundation of trust and friendliness within the Regiment and the student body, fostered by the Honor Code and Committee, supports the basis by which cadets and students can live without fear of theft. Unfortunately, irresponsibility and the lack of respect for property results in abuses of trust. Abuses occur when a cadet or student takes another’s property without permission and fails to return it in a manner and condition satisfactory to the owner. Such abuses are not in keeping with the standards of the Regiment and student body. A cadet or student will have the owner’s explicit permission prior to borrowing an item. Abuses of borrowing will be resolved in the Honor Committee and can be investigated, in cases of failure to return the item, as an allegation of stealing.

Though not necessarily an honor violation, improper borrowing is a serious breach of consideration and respect - an unethical act. The presence of trust in the dormitories and classroom brings freedom but not a license to appropriate. Borrowing carries with it the responsibility of ensuring that the item is returned quickly and in the same condition as when it was borrowed. Commonly, notes indicating who borrowed the item at what time are left to the owner as a courtesy. However, notes are never a substitute for receiving prior permission.

APPENDIX B

STUDENT ALCOHOLIC BEVERAGE POLICY

F r o m : Commandant of Cadets To: All Hands Subj: Student Alcoholic Beverage Policy

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The following information constitutes the Alcoholic Beverage Policy for all students at the Massachusetts Maritime Academy. This policy is in conformance with the Laws of the Commonwealth of Massachusetts concerning alcoholic beverages.

AGE

• Students must be 21 years of age or older to purchase, transport, serve or consume alcoholic beverages. • Students may not purchase or procure alcoholic beverages for individuals who are not 21 years of age. • Students who are not of legal drinking age may not purchase, transport, personally carry, store, or consume alcoholic beverages, or be present in the area where alcoholic beverages are being served. • Only a valid driver's license or an official Massachusetts Registry of Motor Vehicles drinking age identification card is acceptable proof or age. • Misrepresentation of identification for the purpose of obtaining access to the area where alcoholic beverages are being sold is prohibited and considered and honor violation punishable in accordance with the Regulations and Standards for cadets and students.

POLICY GUIDELINES

• Consumption of alcoholic beverages in any public ways, parks, playgrounds, or private land without consent of the owner is expressly prohibited in the Commonwealth of Massachusetts. • Alcoholic beverages may be present on campus only under authorized and licensed conditions. • To the extent authorized by law, alcoholic beverages may be offered to persons who are 21 years of age or older for consumption on a social or gratuitous basis. Alcoholic beverages may not be offered either gratuitously or otherwise to individuals who are under age 21. • Alcoholic beverages and promotional materials may not be provided as prizes or awards to individuals or campus organizations. • Alcoholic beverage advertising is not permitted on campus or in institution media, including that which promotes events as well as product advertising.

GUIDELINES FOR GROUP EVENTS

• The function must be available only to members of the Regiment of Cadets, other matriculated students and their invited guests. • Safeguards must be taken to ensure an orderly function to protect the rights of other members of the community against undue interference, noise, or other disturbance. • Adequate assurance must be given that there will be no violation of civil laws. If violations of state law occur, the sponsoring group may face civil prosecution which can result in fines and/or confinement.

SANCTIONS

• Violations of this alcoholic policy will result in disciplinary actions in accordance with the Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy or other student applicable student regulations.

FANTAIL CLUB REGULATIONS

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• The Fantail Club is an on-campus student establishment authorized to serve food and non-alcoholic beverages to certain students and their guests. It is operated by the Academy in accordance with all applicable state and local laws.

ACADEMY ASSISTANCE AND STUDENT AWARENESS

• It is the policy of the Academy to educate, counsel, and assist students in matters that relate to the use of alcohol. • Students are encouraged to support current educational and other guidelines for responsible drinking, specifically:

o Develop and use a designated driver system. o Place your alcoholic consumption to approximately one ounce of alcohol per hour. o Plan social functions that emphasize activities other than just drinking alcohol • The Counseling Office and the Company Officer Staff are available to assist students, as needed, in these matters. • The BACCHUS is a student run club to promote healthy lifestyle choices.

Edward J. Rozak, CAPT-MMA Commandant of Cadets

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APPENDIX C

HAZING POLICY

In accordance with Law of the Commonwealth and the policy of the Academy, the hazing of any student is prohibited. No person or organization shall create a situation that recklessly or intentionally endangers the mental or physical health of a cadet. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment of forced physical activity that is likely to adversely affect the physical health or safety of any cadet or other person, or which subjects the cadet to extreme mental stress, including extended isolation. Any cadet who violates this policy shall be subject to disciplinary action that may include dismissal.

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APPENDIX D

SEXUAL HARASSMENT

IT’S NOT FLATTERING, IT’S NOT FUNNY, IT’S NOT YOUR FAULT AND IT IS AGAINST THE LAW

Sexual harassment will not be tolerated at Massachusetts Maritime Academy. This communication is to educate students, staff, and faculty about the problem, to highlight the issues involved in harassment, and to provide direction and assistance to victims.

What is Sexual Harassment

Sexual harassment is an abuse of power that demeans a person and interferes with that person’s ability to participate in an educational setting. Sexual harassment includes sexual advances, requests for sexual favors, and other physical and non-physical conduct of a sexual nature when: 1. submission to or rejection of such advances, requests, or conduct is made either explicitly or implicitly as a basis for educational decisions. 2. such conduct has the purpose or effect of creating an intimidating, hostile, humiliating, or sexually offensive educational environ m e n t .

Types of Sexual Harassment

Blatant forms of sexual harassment include sexual propositions, inappropriate touching, unsolicited embracing or kissing, and assault or rape. Subtle, inappropriate behavior includes or obscene jokes, sexual innuendoes, leering, and intimate language such as “dear,” “sweetheart,” “darling,” “stud.”

Peer Harassment

Peer harassments a form of unwanted sexual attention often used to exhibit power or to create an image of power among peers. Sexist jokes, remarks, whistling, unsolicited touching, and physical assault are all forms of peer sexual harassment. Additionally, pornography in the workplace, dormitory, or study area, comments about a person’ body or clothing, are all considered to be forms of sexual harassment. Peer harassment usually involves male students harassing female students, though it may involve female students harassing male students, individuals harassing a m e m b e r of the same sex, or harassment directed against lesbians, homosexuals or bisexuals.

The most common form of peer sexual harassment consists of sexist comments, jokes, and innuendoes. The most extreme form of peer harassment is rape, including “date” or “acquaintance” rape.

The effects of peer harassment can cause a victim to feel angry, frightened, confused and/or guilty. Some victims of peer harassment express fear for their personal safety and fear of retaliation, as many students live in dormitories, often in close proximity to the harasser.

Sexual harassment situations in the academic setting may involve a female student being harassed by a male faculty member, administrator, or other person in a position of authority; or a student being harassed by a faculty member, administrator or other person of the same sex who is in a position of authority. Quid pro quo harassment is not limited to students. This type of harassment can occur with an imbalance of power in an employment relationship. When a person in authority threatens academic penalties or conduct offenses, or loss of job if a subordinate does not agree to conduct of a sexual nature, this is quid pro quo sexual harassment.

Students who are sexually harassed in this setting often feel vulnerable and uncertain about how to handle the situation. Many are developing a self-identity and are experiencing independence for the first. Unless a student has friends or professors that the student trusts, the student may feel isolated. Occasionally, peers may be insensitive to the seriousness of sexual harassment and may suggest that the student ignore the behavior.

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Students are concerned about their grades, and naturally they may be reluctant to file sexual harassment charges against a professor or supervisor. If that professor or supervisor is an advisor or mentor, or teaches a course of particular interest to a student, a student may decide to change his/her course of study to avoid the harassment or may opt out to somehow deal with the harassment. The laws in Massachusetts are especially strict with quid pro quo harassment. It is illegal, and it will not be tolerated at MMA.

Effects of Sexual Harassment

The effects of sexual harassment can be emotionally and physically devastating. Victims may experience a variety of reactions to the harassing behavior. Anger, depression, self-b l a m e , denial and decreased self-esteem are common emotional reactions to sexual harassment. Headaches, stomach disorders, inability to concentrate, insomnia, and backaches can be physical symptoms experienced due to the stress a victim experiences.

Sexual Harassment Laws

Sexual harassment of students is a violation of Title IX of the United States Education Amendments of 1972 which prohibits sex discrimination in education. As described above, academic sexual harassment can be hostile environment harassment in which the sexuality of a student is emphasized in a manner which prevents or impairs that student’s full enjoyment of educational benefits, climate, or opportunities. Again, quid pro quo harassment is when unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature occurs and grades or educational progress are made contingent upon submission to such conduct. Within the Commonwealth of Massachusetts, sexual harassment in an educations setting is a form of sex discrimination and is illegal under the provisions of Massachusetts General Laws, Chapter 151C, Section 2 (g).

What to Do if Sexual Harassment Occurs

A. Communicate: Be Assertive

Tell the offender firmly and politely, verbally or in writing, that the behavior is unwelcome, offensive, inappropriate, and creates an intimidating environment for you. Stress that you are not interested in his/her suggestions and that you want the behavior to stop immediately. Label the harasser’s conduct to them as soon as it happens. Sometimes a harasser may claim that the victim did not tell the harassers) he was doing anything wrong. Firmly say, “That is harassment and it is interfering with my studies”.

B. Record the Incident

Document the incident as precisely as possible. Keep a written record detailing the incident. Include names, times, location, and any specific language or conduct involved. It is important to list witnesses, if any, and to obtain a written confirmation of the harassment they witnessed.

C. Tell Someone

Most sexual harassment can be stopped by step A. The Academy has a responsibility to make sure that co- workers and students, as well as supervisors or managers, do not engage in any form of sexual harassment. Do not accept sexual harassment as “this is just the way it is”. If harassment cannot be resolved by Step A and it continues, you must tell someone. For personal support, counseling, or to follow through with an informal or formal complaint, notify the following Academy staff for consultation and resolution:

Affirmative Action Officer Assoc, Dean of Human Resources Commandant of Cadets Deputy Commandant of Cadets Health Services Counseling Center

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A copy of the Commonwealth of Massachusetts’ State College Affirmative Action/Equal Opportunity/Diversity Plan which includes state-wide policy prohibitions against sexual harassment is available in the following locations:

Hurley Library, Circulation Desk Affirmative Action Office, Hurley Library Human Resources, Harrington Board of Higher Education website: http://www.mass.edu/hr/includes/affirmative/SCAffurnatuve Action.pdf

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APPENDIX E

FRATERNIZATION

General

Professional relationships are essential to the effective operation of all organizations, but the nature of the maritime service and other professional organizations requires absolute confidence in command and unhesitating adherence to orders. This distinction makes the maintenance of professional relationships at Massachusetts Maritime Academy more critical than in other colleges. The personal relationships between members are normally matters of individual choice and judgment. They become matters of concern when they adversely effect or have the potential to adversely effect the Academy by eroding morale, good order, discipline, respect for authority, unit cohesion or mission accomplishment. Professional relationships are those interpersonal relationships consistent with integrity, service before self and excellence in all we do.

MMA cadets understand that the needs of the institution out-weigh personal desires. This guidance focuses on personal relationships and their impact on the interest of Massachusetts Maritime Academy as an institution.

Policy

Fraternization: Fraternization is a personal relationship between cadets that violates the customary bounds of acceptable behavior, prejudices good order and discipline, discredits the Academy or operates to the personal dishonor of the cadets involved. Cadets will not form personal relationships with other cadets more junior in their chain of command. The custom is gender neutral. Fraternization can occur between males, between females and between males and females. Because of the potential damage fraternization can cause to morale, good order, discipline and unit cohesion, the offense of fraternization is provided for as a Class II offense in the Cadet Regimental Manual under Standards of Behavior, 3-205-D-2-r.

Professional Relationships: Professional relationships are those that contribute to the effective operation of the Academy. The Academy encourages personnel to communicate freely regarding their careers, performance, duties and mission. This type of communication enhances morale and discipline and improves the operational environment while at the same time reserving proper respect for authority and focus on the mission.

Unprofessional Relationships: Relationships are unprofessional when they detract from the authority of superiors, or result in, or reasonably create, the appearance of favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests. An unprofessional relationship is more commonly a personal relationship between an upper class (1/C and 2/C) and a lower class (3/C and 4/C). A personal relationship could result in actual or perceived favoritism, unfairness, or partiality that are detrimental to the good order and discipline within the regiment of cadets. Improper relationships can be inter-gender (male-female) or intra-gender (male-male, female-female). Cadets must avoid personal relationships. Specifically, upper class cadets must not date a mem b e r of the lower classes.

APPENDIX F

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MASSACHUSETTS MARITIME ACADEMY CHEMICAL TESTING PROGRAM

Purpose: This policy establishes the Chemical Testing Program for the Regiment of Cadets at Massachusetts Maritime Academy

Summary: The US Department of Homeland Security, acting by and through the United States Coast Guard, has promulgated regulations (46CFR, Part 16) requiring the establishment of chemical testing for merchant marine personnel so as to promote a drug free and safe work environment. Additional testing procedures have been set forth by the Department of Transportation (DOT) in regulations 49 CFR Part 40 and will be applicable to all regimental cadets at Massachusetts Maritime Academy. In some cases testing for blood alcohol content is also included in chemical testing requirements.

Progra m Test Procedures: The Chemical Testing Program (CTP) at the Academy will be conducted in accordance with 46 CFR Part 16 (Chemical Testing) and 49 CFR Part 40 (Procedures for Transportation Workplace Drug Testing Programs). A Consortia/Third Party Administrator (C/TPA) company, Florida Drug Screen, Inc., has been contracted to conduct all facets of the CTP at the Academy, to include random basis, post accident and probable cause drug testing. They are responsible for selection, collection, testing and reporting as approved by the Department of Transportation.

All chemical testing will be done using urine samples and will be tested for the following dangerous drugs under zero tolerance applicability: 1. Marijuana 2. Cocaine 3. Opiates 4. Phencyclidine (PCP) and 5. Amphetamines. All alcohol screening shall be done by breath analysis where a threshold of blood alcohol levels of 0.04% for shipboard interpretation of intoxication and 0.08% in shore side interpretation of intoxication is used.

Types of Testing Programs: 1. All regimental cadets shall report to the Academy after previously submitting a negative result DOT approved chemical testing for the five drugs specified above, referred to as pre-employment testing in the regulations, except: a. Cadets entering the Academy that have evidence that during the previous 185 days that has been subject to a random testing program required by 46 CFR Part 16.230 for at least 60 days and did not fail or refuse to participate in a chemical test for dangerous drugs. b. The requirement of this section is also applicable to any cadet who has been subject to suspension or dismissal for aptitude infractions or was academically suspended for one semester or more. 2. Random Basis Testing (Dangerous Drugs): During each twelve (12) month period, fifty percent (50%) of those cadets in the selection pool will be subject to random basis testing. Since all cadets are automatically enrolled for each selection, the possibility of being selected more than one time each year is probable. 3. Serious marine incident testing (dangerous drugs and alcohol): Any cadet directly involved in a serious marine incident is to be immediately chemically tested for evidence of dangerous drugs and alcohol in accordance to the requirements of 46 CFR Part 4.06. Collection of urine samples shall be done by a trained Academy employee or contractor and blood-alcohol content sampling shall be done using a breathalyzer by a trained Academy employee or contractor. Any cadet so tested shall be placed in non-safety sensitive positions until the results are determined. 4. Reasonable cause testing (dangerous drugs and alcohol): a. The Academy shall require any cadet who is reasonably suspected of using a dangerous drug to be immediately chemically tested for dangerous drugs. The decision to test must be based upon a reasonable and articulable belief that the individual has used a dangerous drug based upon direct observation of specific, contemporaneous physical, behavioral or performance indicators of probable

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use. This belief shall be based upon the observation of the individual by two persons in supervisory positions, namely two of either the Vice President of Marine Operations, the Master of the Training Ship, the Commandant of Cadets, the Assistant Commandant of the Cadets, or one of the Academy’s licensed health care provider staff. Testing will be conducted pursuant to the requirements of 46 CFR Part 16.250. Any cadet so tested shall be placed in non-safety sensitive positions until the results are determined. b. Testing for alcohol content may also be applied in similar circumstance of reasonable cause. When testing for alcohol, the blood-alcohol content (BAC) sampling shall be placed in non-safety sensitive positions until the effects of alcohol no longer exist.

Applicability:

a. Cadets shall be subject to these requirements while enrolled in the Academy, whether in regimental dormitory living or regimental commuter status. b. When a cadet is notified that a random selection has selected him or her, they shall immediately report to the designated Academy collection site with photo identification to submit to the chemical testing. Failure to report is interpreted as a positive result of the chemical testing. c. A cadet who does not submit to the random test, and has a bona fide medical or special liberty absence shall be tested immediately upon return to the Academy. d. Should any testing program be required (random, serious marine incident or reasonable cause) aboard the ship while underway or in an out-port (US or Foreign), then collection samples shall be collected b y t r ained Academy medical personnel and the chain-of-custody shall pass from them to the vessel’s Master, who will then supervise transfer to C/TPA. e. Chemical test results will be maintained separately from the individual’s official personnel file. f. In conjunction with the C/TPA, positive test results will be reviewed by a Medical Review Officer who may act thereafter in accordance with 49 CFR, Part 40, which includes US Coast Guard notification. g. Cadets may obtain the results of the test administered to that cadet from the Commandant of Cadet’s Office. h. Cadets with a confirmed positive test result may request a split sample testing, but under no circumstances will that cadet be permitted to re-test as a substitute for a specific collection. Costs associated with split sample testing shall be the responsibility of the cadet requesting the test. i. Cadets with a confirmed positive tests results shall be subject to disciplinary action, which may include suspension or dismissal and may also be required to participate in a drug user evaluation or rehabilitation program. j. Cadets who possess a USCG Merchant Mariners Credential (MMC or Z-Card) and test positive shall be immediately reported to the nearest USCG Sector Office by the Commandant of Cadets. k. Cadets who do not possess MMC shall have a positive test report sent to the Regional Examination Center in Boston for addition to a candidate file profile. l. Any cadet who tests positive for dangerous drugs will be required to submit to a (so-called) Sweeney Cure Process, a process that has been accepted by the USCG for re-habilitation for users of dangerous drugs. m. Any cadet who tests above the threshold for BAC testing for alcohol, may be subject to disciplinary action, and in addition, may be required to participate in alcoholic evaluation and/or treatment.

STATEMENT AND ACKNOWLEDGEMENT OF THE ANITI-DRUG ABUSE POLICY OF THE MASSACHUSETTS MARITIME ACADEMY

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I have been fully informed that Massachusetts Maritime Academy will not tolerate any illegal drug use by a Cadet or other student at any time or place on any Academy property, vehicle, or training vessel, whether in a duty, leave or liberty status, or whether at the Academy or elsewhere. Possession of the paraphernalia associated with drug usage is strictly prohibited. Furthermore, I have been advised that the Academy intends to exercise the utmost diligence, within legal limits, to prevent the illegal introduction of marijuana, narcotics, or any other controlled substances onto Academy property or onboard Academy vehicles or vessels. I clearly understand that illicit drug involvement is in violation of the laws of the United States of America as mandated in Title 21, Chapter 13 of the United States of America as mandated in Title 21, Chapter 13 of the United States Code. I am aware that the Department of Transportation, U.S. Coast Guard, includes in its Application for license as Officer, Operator, or Staff Officer the following:

V - CHARACTER RECORD (information provided on previous applications need not be repeated.) ______20. Yes No (circle one) HAVE YOU BEEN CONVICTED BY ANY COURT – INCLUDING MILITARY COURT – FOR OTHER THAN A MINOR TRAFFIC VIOLATION? (If yes, complete Item 22 below) ______21. Yes No (circle one) HAVE YOUU USED OR BEEN ADDICTED TO THE USE OF NARCOTICS? (If YES, complete Item 22, below.)

22. PARTICULARS OF CONVICTION/USE OR ADDITION (State place, date, and particulars.)

SECTION IV – NARCOTICS RECORD INDICATE ANSWER CIRCLE ONE ______

Yes No HAVE YOU EVER BEEN CONVICTED OF VIOLATION OF THE NARCOTIC DRUG LAWS OF THE U.S., DC OR ANY STATE OR TERRITORY OF THE U.S.? (If YES attach statement) ______

Yes No HAVE YOU EVER USED OR BEEN ADDICTED TO A DANGEROUS DRUG? A DANGEROUS DURG MEANS A NARCOTIC DRUG, CONTROLLED SUBSTANCE OR MARIJUANA AS DEFINED IN 21 U.S.C.802. (If YES attach state m e n t ) .

Whoever, in any matter within the jurisdiction of any department or agency of the U.S. knowingly and willfully falsifies, conceals or covers up by any trick, scheme, or device a material fact, or makes any false, fictitious or fraudulent statements or representation, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than 5 years, or both (15 USC 1001)

I have been informed that Massachusetts State Law provides for imprisonment and/or fines for possession of or trafficking of marijuana as stated the Annotated Laws or Massachusetts, Chapter 94C, Controlled Substances Act. I also understand that the U.S. Coast Guard has instituted regulations under 46 CFR parts 4, 5, and 16 which require pre-employment and frequent, random, chemical testing for drugs for all holders of licenses, certificates of registry,

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merchant marine documents and other maritime personnel. If illicit drug use is determined by these tests, the Coast Guard will proceed with suspension/revocation of licenses and/or documents and the individual would be ineligible for sea going employment.

Finally, I acknowledge my understanding that, in addition to the federal, state and local criminal liabilities that may occur as a result of illegal drug use, any student at the Massachusetts Maritime Academy, wherever and whenever the offense occurs, will be subject to separation from the Massachusetts Maritime Academy in accordance with the procedures outlined in the Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy, October 2005.

My signature affixed hereto certifies that I am fully cognizant of the foregoing anti-drug abuse policy of the Massachusetts Maritime Academy.

______DATE SIGNATURE

______PRINT NAME

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APPENDIX G

Massachusetts Maritime Academy Recycling Plan

The incoming Fourth Class will be taught during Orientation which items can and cannot be recycled, how frequently the materials are collected and where they go upon collection.

The following is the proposed method and schedule for this recycling program:

• Each cadet’s room will be provided with one blue Deskside 4-7 gallon recycling bin, containing no plastic liners.

• Cadets will place these bins outside of their room for the morning cleaning stations on the day designated for their class.

• Collection will be m a d e by two (2) fourth class cadets per deck at 0600 cleaning stations. One cadet will be assigned to recycling, and will empty all of the small recycling bins into one 32-gallon blue recycling bin with wheels. Trash will be collected b y t h e other fourth class cadet, who will empty all of the trash cans – leaving the liners in the trash cans – into one 32-gallon brown trash bin with wheels. Both of these bins are to be kept at the end of the passageway at all times.

- 4/C recyclables and trash will be collected every morning during 0600 cleaning stations.

- 3/C, 2/C, and 1/C recyclables and trash will be collected every Monday and Wednesday morning during 0600 cleaning stations.

• Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out daily on the 04 deck by the two (2) fourth class cadets assigned to recycling and trash duty.

• Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out on Monday and Wednesday for the 03, 02, and 01 decks.

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APPENDIX H

MASSACHUSETTS MARITIME ACADEMY DIVISION OF MARINE OPERATIONS

HIGHLIGHT POINTS OF NEW USCG POLICY ON DRUGS, ALCOHOL AND CONDUCT

Massachusetts Maritime Academy (MMA) has been notified by the US Coast Guard (USCG) that certain procedures we have followed concerning chemical testing reporting and rehabilitation must be modified. The result of this new process will allow MMA a higher confidence that the procedures we follow for returning cadets will, in fact, be unified with Coast Guard processes, and therefore give the cadets greater assurance that license issue is probable.

WHO DOES THIS EFFECT?

All cadets at the Massachusetts Maritime Academy

WHAT IS REPORTED?

1. Use or possession of controlled substance; 2. Alcohol infractions such as intoxication or driving under the influence; 3. Possession of weapon; 4. Assault; and 5. Theft

WHAT IS THE PROCESS EFFECTING the Merchant Mariners Credential (MMC) OR LICENSE?

The US Coast Guard will determine exactly what effect the infractions will have upon the individual cadets.

a) As an example, the harshest actions would be for those cadets who possess an MMC. If they test positive for a controlled substance, they will immediately have their MMC revoked. MMA will dismiss the cadet and the USCG will then guide the mariner to follow a “cure process” that will probably take at least 15-18 months. b) If no document is possessed, then MMA will dismiss the cadet and initiate the USCG Cure policy as stated above; and c) Misconduct is referred to as any violation of laws or regulations, but also includes failure to comply with shipboard regulations. As an example, a cadet gets into a fight aboard ship and is brought forward on Class I charges for assault. If that cadet is found guilty and disciplined via either suspension of dismissal, then we are required to report the circumstance to the Coast Guard.

Cadets must realize that regardless of major, while aboard ship and complying with the ship’s regulations, they are subject to disciplinary reporting to the US Coast Guard. Should the cadet return to the Academy and continue matriculation without any further problems, then the Academy will give the USCG a positive character reference on the license application. The USCG may do a separate investigation into the character of the cadet (applicant for license).

The overpowering message that the Coast Guard is sending is that they want to insure that they only issue licenses (including MMC) to men and women of good character.

APPENDIX I

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MASSACHUSETTS MARITIME ACADEMY TOBACCO/SMOKING POLICY

FROM: President

SUBJECT: Smoking/Tobacco Use Policy

DATE: 25 September 2008

On July 1, 2008 a revised policy on smoking/tobacco use on campus became effective. The following is the Academy’s policy on smoking/tobacco use on campus property. At no time may students, faculty, staff or visitors (i.e. contractors, vendors) use smoking/tobacco products within 25 feet of a doorway, window or other ventilation source of a building. State law prohibits the use of smoking/tobacco products within this vicinity and the Academy will adhere to this law. This includes walking to and from a designated smoking area and vehicles parked within this 25 foot range. Designated smoking/tobacco use areas have been located on campus. The Academy will enforce smoking/tobacco use to these areas by providing cigarette disposal containers at these locations: • Green buoy near Blinn Hall • Tennis courts outside 4th Company • Grass knoll adjacent to the dining hall parking lot • Walkway intersection of Harrington Building, Bresnahan Building and Hurley Library • Corner of Alumni Gym parking lot along Power Plant Rd.

Smoking/tobacco products may not be used within any building and at no time may a person expectorate, in the case of smokeless tobacco, on campus property. Smoking/tobacco use is allowed in personal vehicles provided it is not within 25 feet of ventilation source to a building as indicated above. The Vice President of Marine Operations will provide a policy for smoking/tobacco use on the training ship and other training vessels. Cadets must comply with all aspects of this policy and those directed in the Regimental Manual. This policy will be regulated by Public Safety and Commandants Office.

The Academy will be smoke/tobacco free July 2011.

APPENDIX J

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MASSACHUSETTS MARITIME ACADEMY BULLYING

Bullying will not be tolerated at Massachusetts Maritime Academy. This communication is to educate students, staff, and faculty about the problem, to highlight the issues involved in bullying.

TYPES OF BULLYING: BULLYING: The repeated use by one or more students of a written, verbal or electronic expression or a physical act or gesture or any combination thereof, directed at a victim that: (i) causes physical or emotional harm to the victim or damage to the victim’s property; (ii) places the victim in reasonable fear of harm to himself or damage to his property; (iii) creates a hostile environment at school for the victim; (iv) infringes on the rights of the victim at school; or (v) materially and substantially disrupts the education process or the orderly operation of a school. For the purpose of this section, bullying shall include cyber-bullying.

CYBER-BULLYING: Bullying through the use of technology or any electronic communication, which shall include, but shall not be limited to, any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo optical system, including, but not limited to, electronic mail, internet communications, instant messages or facsimile communications. Cyber-bullying shall also include (i) the creation of a web page or blog in which the creator assumes the identity of another person or (ii) the knowing impersonation of another person as the author of posted content or messages, if the creation or impersonation creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of bullying. Cyber-bullying shall also include the distribution by electronic means of communication to more than one person or the posting of material on an electronic medium that may be accessed by one or more persons, if the distribution or posting creates any of the conditions enumerated in clauses (i) to (v), inclusive, of the definition of bullying.

CHAPTER 92 of the Acts of 2010

APPENDIX K

MASSACHUSETTS MARITIME ACADEMY

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IT SERVICES ACCEPTABLE USE POLICY

Responsible Use of Information Technology: Information technology resources provided by MMA are made available to students, faculty, staff and approved guests primarily as tools for enhancing and facilitating teaching, learning and administrative functions. MMA encourages the use of college resources for these primary activities. These resources include, but are not limited to, hardware (including telephones, computers, traditional media equipment and multimedia facilities and equipment) either owned or leased by the College, software, and consulting time (and expertise) of the staff of the Information Technology Services (ITS) Department.

Massachusetts Maritime Academy reserves the right to keep primary activities operational. As a consequence, the use of technology resources provided by the Academy for endeavors not directly related to enhancing and facilitating teaching, learning and administrative functions should be considered as secondary activities. Should such secondary activities in any way interfere with primary activities, they may be terminated immediately and the offending parties may forfeit their right to access college information technology resources.

Many of the information technology resources of the Academy are shared among the entire Academy community. Everyone using those resources should be considerate of the needs of others and be certain that nothing is done to impede anyone else’s ability to use these resources. Such impediments may include, but are not limited to: • Activities that obstruct usage or deny access to others including extraordinary bandwidth usage • Activities that relate to sexual, racial and other forms of harassment • Activities that are libelous • Activities that violate copyright laws • Activities that violate local, state or federal laws • Activities that violate UMASS ITS (service provider) acceptable use policies • Activities that violate cadet regulations • Unauthorized use of computer accounts • Impersonating other individuals • Attempts to capture or crack passwords or break encryption protocols • Activities that compromise privacy • Attempting to “hack” into any computer either at this College or elsewhere • Destruction or alteration of data or information belonging to others • Attempting to create, for any purpose, worm or virus programs or programs that attempt to explore or exploit network, security or other vulnerabilities • Allowing anyone else to use any of your account(s) • Extensive use of resources for private or personal use (such as personal web pages or sites) The use of any information technology resources of the College implies acceptance of all current operational policies.

Monitoring of Computer Systems and Network Resources: In compliance with federal law, the College cannot guarantee privacy nor should a user have any expectation of privacy in any message, voice communication, file, image or data created, sent, retrieved or received by use of the Academy’s equipment and/or access. The Academy reserves the right to monitor any and all aspects of its computer systems and to do so at any time, without notice, and without the user’s permission.

The Academy holds as core values the principles of academic freedom and free expression. In consideration of these principles, the Academy will not monitor the content of electronic communications of its employees in most instances, nor will it examine the content of employee electronic communications or other employee electronic files stored on its systems except under certain circumstances. In this context, “electronic communications” includes, but are not limited to, telephone communications, so-called “voice mail,” e-mail, online chat and other computer files traversing the Academy network or stored on Academy equipment. Examples of when monitoring and/or review may occur include, but are not limited to, the following circumstances: • Communications or files targeted by orders of the court of law. • Electronic communications or files that have been inadvertently exposed to technical staff who are operating in good faith to resolve technical problems. When technical staff inadvertently sees or

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potentially illegal content in communications or files, they are required to report what they have seen or heard to appropriate authorities. Otherwise, the Academy expects technical staff to treat inadvertently encountered electronic communications and files of Academy employees as confidential and not subject to disclosure to anyone. • Routine administrative functions, such as security tests or computing systems, including password testing by system administrators and investigations of attempted access into systems by unauthorized persons. • Routine office functions. • An investigation into allegations of violations of law or policy. • A reasonable or urgent need for access to Academy business documents when an employee is unavailable.

APPENDIX L

MASSACHUSETTS MARITIME ACADEMY MMA BEHAVIORAL INTERVENTION TEAM

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Mental health issues can impact and sometimes jeopardize students’ college careers and academic standing. Because the safety, health and well-being of all students are primary concerns, MMA has instituted a Behavioral Intervention Team (BIT), reflecting a common practice on campuses nationwide.

Students often approach faculty or staff members when they need academic support or have personal concerns; therefore you may be the first (or only) person to notice that a student is experiencing distress. Faculty, in particular, have consistent contact with students, which makes it likely that they will first observe unusual behavior. While you are not expected to assess or treat mental health problems, you are in a position to recognize certain behavioral changes and may feel compelled to seek professional assistance on behalf of the student.

The following information will help you reach out to students and link them to the help they need.

What Do I Look For? Sometimes it can be difficult to discern whether a student’s disruptive behavior is a discipline or mental health issue, and some disruptive behaviors can stem from emotional or psychological problems. Signs of suck problems may include the following:

Academic/Work signs: • Deterioration in quality of work • Missing assignments or appointments • Repeated absences • Continual seeking of unusual accommodations (late papers, extensions) • Essays or papers that have themes of hopelessness, social isolation, rage or despair • Inappropriate classroom disruptions or monopolizing class time

Physical or Emotional Signs: • Tearfulness, sadness, anxiety • Changes in sleeping or eating patterns • Withdrawing from friends and/or social activities • Loss of interest in hobbies, work, school • Increased use of alcohol or other drugs • Anger • Excessive irritability • Excessive impulsivity

What Do I Do? If a student is in imminent danger, or has acted lethally • Call 911 (Call 9-911 from MMA phones) • Contact MMA Public Safety 508-726-0798

If a student is in crisis you may see or hear the following: • Talking openly about death or suicide • Homicidal threats (written or verbal) or attempts • Destruction of property • Extreme anxiety or agitation • Inability to communicate (garbled or slurred speech, disjointed thoughts) • Disorientation/Loss of contact with realty (seeing or hearing things) • Highly disruptive behavior (hostility, aggression, violence, intimidation) For non-emergency situations: Faculty and staff are encouraged to make referrals to the Behavioral Intervention Team when they are concerned about a distressed student and are uncertain how to proceed. Contact Kathleen Shine-O’Brien, counselor in Health Services, at 508-830-5000, ext.1480 or [email protected]. If Kathleen is unavailable, contact any of the BIT members (the list of members can be found on the MMA web site). Upon notification, the BIT will develop a coordinated response to best meet the student’s needs.

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