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Rfq-Bd-2020-005) DocuSign Envelope ID: 677AD643-02EB-4AAB-B726-EE50B9D7866D REQUEST FOR QUOTATION (RFQ-BD-2020-005) NAME & ADDRESS OF FIRM DATE: May 15, 2020 REFERENCE: RFQ-BD-2020-005 Dear Sir / Madam: We kindly request you to submit your quotation for Supplying 60,000 pair of one-time Hand Gloves to 20 field offices of National Urban Poverty Reduction Programme (LOT-1), 45,410 pair of Re-usable Hand Gloves (LOT-2) and 7,781 nos of Eye Protective Glass for EALG project (LOT-3) as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations must be submitted on or before May 21, 2020 by 04:30 PM (Bangladesh Time) through online e- Tendering system in the following link: https://etendering.partneragencies.org using your username and password. If you have not registered in the system before, you can register now by logging in using username: event.guest Password: why2change and follow the registration steps as specified in the system user guide. Your Quotation must be expressed in the English, and valid for a minimum period of 60 days. You are kindly requested to indicate whether your company intends to submit a Quotation by clicking on “Accept Invitation” in the system (for e-tender submission). In the course of preparing and submitting your Quotation, it shall remain your responsibility to ensure that it submitted into the system by the deadline. NO submission will be accepted after the deadline. Kindly ensure attaching the required supporting documents with RFQ contract and for e-tendering system convert all the documents in pdf format which must be free from any virus or corrupted files. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.(briefly describe the goods and quantity) It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.[indicate size](briefly describe the goods and quantity)[indicate the deadline for submission] [insert address] [insert name of focal person] [insert fax number and email address][indicate size] 1 DocuSign Envelope ID: 677AD643-02EB-4AAB-B726-EE50B9D7866D Delivery Terms ☒ DAP [INCOTERMS 2010] (Pls. link this to price The goods must be delivered to final destination by the supplier (as schedule) per Annex 5). Customs clearance, if needed, shall be done by: ☒Supplier/Offeror Exact Address/es of Delivery Please see the Delivery Location in Annex 5. Location/s (identify all, if Delivery should be made as per this delivery schedule (Annex-5) in multiple) Dhaka and outside Dhaka within 5 days from the issuance of the Purchase Order (PO). Not Applicable UNDP Preferred Freight Forwarder, if any Not Applicable Distribution of shipping documents (if using freight forwarder) ☒ As per Delivery schedule (Annex-5) Latest Expected Delivery Date and Time (if delivery Delivery should be made as per this delivery schedule and delivery time exceeds this, quote may location (Annex 5) in outside Dhaka within 5 days from the issuance be rejected by UNDP) of the Purchase Order (PO) Please refer to Annex-5 Delivery Schedule Standard packing Packing Requirements ☐ AIR ☒LAND Mode of Transport ☐SEA ☐OTHER [pls. specify] ☒Local Currency: Bangladesh Taka (BDT) Preferred Currency of Quotation Value Added Tax on Price ☒ Must be exclusive of VAT and other associated cost Quotation After-sales services required Not Applicable 2 DocuSign Envelope ID: 677AD643-02EB-4AAB-B726-EE50B9D7866D Deadline for the Submission Thursday, May 21, 2020 and 4.30 pm of Quotation Please Refer to E-Tendering System As indicated in the e-Tendering system. Date and Time: As specified in the system (note that the time zone indicated in the system in New York Time zone). PLEASE NOTE: - The correct bid closing time is as indicated in the E-Tendering portal and system will not accept any bid after that time. It is the responsibility of the bidder to make sure bids are submitted within this deadline. UNDP will not accept any bid that is not submitted directly to the system. Try to submit your bid a day prior or well before the closing time. Do not wait until last minute. If you face any issue submitting your bid at the last minute, UNDP may not be able to assist. All documentations, ☒ English including catalogs, instructions and operating manuals, shall be in this language ☒ Duly Accomplished Form as provided in Annex 2, and in accordance Documents to be submitted with the list of requirements in Annex 1; For Eligibility Criteria ☒ Latest Business Registration Certificate; ☒ Others VAT and TIN Certificate ☒Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; (template attached) ☒ Must have at least 3 years of relevant experience in Bangladesh; ☒ Two contracts/reference for similar Services /requirement (Provision of Printing Services) in the last 4 years, including contract description, contract value, clients name and contact details with national or international organizations with Cumulative amount of USD 20,000 ☒ Company Profile, which should not exceed fifteen (15) pages including any printed brochure relevant to the services being procured N.B: All Prospective vendors must submit above documentation to substantiate the above eligibility criteria. Failure to do so shall result in disqualification. ☒ 60 days Period of Validity of Quotes starting the Submission Date In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 3 DocuSign Envelope ID: 677AD643-02EB-4AAB-B726-EE50B9D7866D Partial Quotes ☒ Bidders are allowed to submit Bid for individual LOT or combination of 3 LOTs. That is, a Bid can include a proposal to supply one or all LOTs. Partial bid for any individual LOT is not allowed. 100% payment after delivery of the product as per Distribution Payment Terms Schedule and acceptance by UNDP Focal Point and within 30 days of receipt of invoice. Liquidated damages for delay caused by the Vendor shall be 0.1% of Liquidated Damages the price of the Contract per each working day of delay but not exceeding 10% of the total value of the contract. Evaluation Criteria ☒ Technical responsiveness/Full compliance to requirements and [check as many as lowest price Comprehensiveness of after-sales services applicable] ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] (as provided in Annex-3) ☒ Others Bid Validity, Delivery Period UNDP will award to: ☒ One or more suppliers Type of Contract to be ☒ Purchase Order Signed Special conditions of Not Applicable Contract Conditions for Release of ☒ Written Acceptance of Goods and services based on full compliance Payment with RFQ requirements from the respective UNDP Project Officials (we will share the name, when issue the Purchase Order) ☒ The Payment shall be made based on actual quantity of goods/ services received and certified by end user. ☒ Specifications of the Goods and services Required (Annex 1) Annexes to this RFQ ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☒ Written Self-Declaration (Annex 4) ☒ Distribution Schedule and Delivery location (Annex 5) Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. Contact Person for Inquiries For any quires email to [email protected] (Sub: Quires for (Written inquiries only) RFQ-BD-2020-005) on or before 18 May, 2020. Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Other Information / Pre-bid N/A Meeting 4 DocuSign Envelope ID: 677AD643-02EB-4AAB-B726-EE50B9D7866D Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
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