HADDENHAM & LOCAL COMMUNITY AREA FORUM

DATE: 14 December 2017 TIME: 7.00 pm Haddenham Village Hall, Walter Rose Room, LOCATION: Churchway, Haddenham, HP17 8EE

AGENDA

Item Time Page No 1 Apologies for Absence / Changes in Membership 7:00 To note apologies received.

2 Declarations of Interest 7:05 To disclose any Personal or Disclosable Pecuniary Interests

3 Action Notes 7:10 5 - 10 To review the actions and confirm the notes of the meeting held on 21 September 2017

4 Question Time 7:15 There will be a 20 minute period for public questions. Members of the public are encouraged to submit their questions in advance of the meeting to facilitate a full answer on the day of the meeting. Questions sent in advance will be dealt with first and verbal questions after.

5 Petitions 7:35 None received

6 Transport for (TfB) Update 7:35 11 - 34 Mr D Smith to present a report for information and discussion.

7 Thames Valley Neighbourhood Police Update 7:50 PC T Chalk to give an update for information and discussion.

8 Sentinel Community Speedwatch 8:05 A verbal update from one of the working group members.

9 Preventions Matters Update 8:10 Mr Kyle Banks to present a verbal update for information.

10 AVDC Update 8:20 35 - 38 Report for information and discussion.

Visit democracy.buckscc.gov.uk for councillor information and email alerts for meetings, and decisions affecting your local area.

11 Bucks County Council Update 8:30 39 - 44 A report was provided for information.

12 Parish Updates 8:40 Verbal updates from the parishes represented, for information.

13 AOB 8:50

14 Date of Next and Future Meetings 9:00 13 March 2018 at Haddenham Village Hall.

Members

Jenny Asher, Long Crendon Parish Council Margaret Aston, Haddenham Parish Council Ruth Baker, Parish Council Mark Bale, Stone, Bishopstone and Hartwell Parish Council Ken Birkby, Cuddington Parish Council Judy Brandis, Vale District Council Cameron Branston, District Council Andrew Brunet, Ickford Parish Council David Cherry, Oakley Parish Council Michael Edmonds, Aylesbury Vale District Council Roderick Floud, Haddenham Village Society Brian Foster, Aylesbury Vale District Council Clive Harriss, Bucks County Council Mike Hawkett, Aylesbury Vale District Council Mr John Howard, Parish Council Paul Irwin, Buckinghamshire County Council Barbara Kolbert, Ickford Parish Council Angela Macpherson, Buckinghamshire County Council John Mole, Oakley Parish Council Nick Morgan, Parish Council David Munson, Brill Parish Council (Chairman) Michael Rand, Aylesbury Vale District Council Lesley Shaw, Brill Parish Council Tracey Skates, Parish Council Vacancy, Parish Meeting Gerry Weetman, Haddenham Parish Council Rowly Willis, Long Crendon Parish Council

Member Services Contact : Nichola Beagle, Tel 01296 382662, Email [email protected] If you would like to attend a meeting, but need extra help to do so, for example because of a disability, please contact us as early as possible, so that we can try to put the right support in place.

Agencies : Buckinghamshire County Council, Aylesbury Vale District Council, Aston Sandford Parish Meeting, Parish Meeting, Brill Parish Council, Chearsley Parish Council, Chilton Parish Council, Cuddington Parish Council, Dinton-with-Ford and Upton Parish Council, Haddenham Parish Council, Ickford Parish Council, Kingsey Parish Meeting, Long Crendon Parish Council, Oakley Parish Council, Parish Council, Stone with Bishopstone and Hartwell Parish Council, Worminghall Parish Council, , Bucks Fire and Rescue, Voluntary Sector representatives

Agenda Item 3

ACTION NOTES

Haddenham & Long Crendon Local MEETING: Community Area Forum DATE: 21 September 2017 7:00 to 8:10pm Haddenham Village Hall, Churchway, LOCATION: Haddenham, Bucks., HP17 8EE

Jenny Asher (Long Crendon Parish Council), Margaret Aston (Haddenham Parish Council), Ruth Baker (Ickford Parish Council), Mark Bale (Stone, Bishopstone and Hartwell Parish Council), Cameron Branston (Aylesbury Vale District Council), Roderick Floud (Haddenham Village Society), Clive Harriss Present: (Bucks County Council), Mr John Howard (Chearsley Parish Council), Paul Irwin (Buckinghamshire County Council), Angela Macpherson (Buckinghamshire County Council), John Mole (Oakley Parish Council), Michael Rand (Aylesbury Vale District Council) (Vice-Chairman) and Tracey Skates (Worminghall Parish Council) Penny Braithwaite, PC Tom Chalk, Zoe Ford, John Horn, Korinne Leney, John In Attendance: Lewis, Lawrence Odell, Alan Powell, Enid Robinson, Martin Shaw, Andrew Small, Dave Smith, Peter Tansey and Martin Usherwood Apologies: Judy Brandis, Mr J Brandis, David Cherry and Nick Morgan

Item ISSUES RAISED 1 APOLOGIES FOR ABSENCE / CHANGES IN MEMBERSHIP

Apologies were received from: Mrs J Brandis, Mr J Brandis, Mr N Morgan, Mr D Cherry

2 DECLARATIONS OF INTEREST

There were no declarations of interest.

3 ACTION NOTES

The previous notes were reviewed and all actions were noted as closed.

A query arose about noxious weed spraying and it was confirmed that the County Council sprayed such weeds twice a year.

The notes of the meeting held on 15 June 2017 were agreed as an accurate record and signed by the Chairman.

4 QUESTION TIME

A question was submitted from Mr N Morgan, Aston Sandford Parish Council:

I reported online on 31/8 that there was a patch of Japanese Knotweed on the verge by the entrance to the village (Ref40046735) and on 1/9 an email was sent to me saying that it had

5 been inspected and there was no problem found – the email is from a no reply address and one is asked to make a new report if there is a further problem. Another person then reported it by phone ref 46046813. On phoning TfB I was then told by Mark that my original report was noted as needing action and that thearea is due to be sprayed. Can the system please be changed so that if one disagrees with the “No fault found” one can reply to the email to save having to go all round the loop again?

Response from Mr D Smith, Local Area Technician, Transport for Bucks (TfB): I have checked our system and following site identification of noxious weeds there are two sites in Aston Sandford. 1) Stanbridge Road near bridge 2) Opposite Aston Sandford Village only road. These areas have over the past two years been dealt with by our supply chain partner for spraying. We have, since December 2016, started to keep records and evidence of these treatments. The first recorded spray was 6th December 2016. This year the first treatment was 27 April 2017 and the second treatment 4th July 2017. Supply chain partners now use IPAD for verification and photos. Any new sites which I have been sent an enquiry from a resident of Aston Sandford will be added to list for next year. Next programmed treatment is 2018.

Mr P Irwin noted that the outstanding query above would be addressed when the ‘Fix My Street’ facility was added to the BCC website from February 2018. This would facilitate the response to a ‘no fault found’ scenario. Further development would also be a member page for parish councillors to report faults.

Mrs A MacPherson queried how cross-border working with other transport authorities worked. This pertained to developments across the border of the county that had a material effect on road traffic within Bucks. Mr C Harriss would ask for comments from District Council Development Control officers about the protocol for notification of developments across county borders. Action Mr C Harriss.

Mr J Horn of Dinton Parish Council asked how other parishes had registered their Sentinel devices as a fixed asset and how they had insured it. Ms K Leney confirmed that Parish Council insured the device for the days that they use it (as they do not own it). Mr S Garwood, Area Manager had been given an action from the Working Group meeting held this week to investigate this and would report back in due course.

5 PETITIONS

No petitions were received.

6 TRANSPORT FOR BUCKINGHAMSHIRE UPDATE

Mr D Smith, Local Area Technician provided the following information in addition to the report contained in the agenda pack:  The report format had changed to make it more personal to each LAF  Road improvements close to the Bugle Horn were underway  Fort End jubilee bollards and verge markers were being renewed  Kingsey signs would be cleaned and vegetation removed in the near future  The drainage issue at Long Crendon was being addressed  A number of roads had been closed for repair over the summer  The jet patcher was currently deployed in the north of the county catching up on a backlog of repairs

6  Gearing up for winter period – salt being delivered to salt bins during October  Grass cutting was behind schedule but continuing whilst the weather allowed

Mr Smith was thanked for doing a great job at Bishopstone on repair and resurfacing. With regard to the HS2 power line work, the signs were blocking vision and looked awful – it was requested they be made smaller. Mr D Smith would report this to the BCC HS2 group. Action: Mr D Smith

There would be an event on 12h October 2017 at Village Hall to inform residents of ground works, Community Environment fund and Business and Local Economy fund in relation to the development of the HS2 rail line.

It was reported that one drain on High Street, Haddenham was very deep and could be dangerous following the resurfacing. Mr Smith would inform the capital team. Action: Mr D Smith

Mr J Lewis thanked (TfB) for the work completed on white lines and patching at Long Crendon. However, the grass cutting in Chearsley was overdue and residents had received poor responses to queries raised. Mr Smith reported that the crews have been dispatched to the area to cut the grass this week. Mr Harriss requested that any further problems were referred to him.

It was noted that traffic signs and traffic lights were being left in situ after the road repair work had been completed. Mr Smith asked that all such incidents were reported using the TfB email address as if utility companies were responsible they could be fined.

A discussion followed about responsibility for hedgerows and trees obscuring road signs and road visibility. Mr Smith confirmed that the County Council was only responsible for correcting this where there was a safety issue; in all other cases it was the responsibility of the land owner.

7 THAMES VALLEY NEIGHBOURHOOD POLICE UPDATE

PC T Chalk provided a verbal update:  Current priorities were to reduce theft  Crime across Aylesbury had risen by 12% in the last year and in Haddenham LAF area by 4%  There was a spate of thefts from motor vehicles, particularly insecure tradesman’s vehicles. A prolific offender was remanded in custody in August and offences had reduced since then  A rural crimes study initiative would take place on 29 September. It was thought that farmers were not reporting all crimes. Police radios were going to be trialled with farmers in rural locations  Hare coursing patrols increased locally  Sentinel sites had been assessed locally to ensure that they were safe for use  5 October 8pm Police Neighbourhood Forum at Haddenham Village Hall  Neighbourhood team personnel had not changed

A query was raised about parishes funding a Police Community Support Officer (PCSO) and it was asked if any parish had experience of this. PC Chalk stated that Parish Council was funding a PCSO. Parish Council was keen to pursue this option. It was noted that Thames Valley Police would be able to deploy any PCSO wherever they deemed fit for emergencies, etc, even if they were funded by the parish.

7 8 AVDC UPDATE

Mr A Small presented the report and noted the following highlights:  Digitisation continued to be rolled out to residents  The Amazon Alexa App was being launched  Vale of Aylesbury Local Plan(VALP) had been published – and would go to the Scrutiny Committee for approval  New Homes Bonus, the additional micro grant scheme had now launched, for grants up to £1,000 available to community groups and parish councils  Vale Lottery had so far raised £110,000 for local good causes.

Mr Harriss commented that within digitisation those who were not internet enabled should not be disadvantaged.

The Parish Council advised there was a fundamental flaw with the VALP and wanted to know how to raise the matter. It was suggested that the process should be to refer this to the local District Councillor. The objection related to the siting of a permanent gypsy site that had previously been refused planning permission.

It was hoped the date the plan would be adopted would be in 2018.

It was queried if it was possible to lessen the criteria that S106 money could be spent on. For example money could be spent on sports equipment but a path to it cannot be provided. Mr Small recommended Jo Houston at AVDC as the person to contact.

New Homes Bonus – Mr Small confirmed that the proportion of the new homes bonus set aside for community schemes would not change.

9 BUCKS COUNTY COUNCIL UPDATE

The report was included in the agenda pack for information.

10 LOCAL PRIORITIES UPDATE

Ms Leney provided a verbal update:  The LAF budget for this financial year was fully allocated  The Brill ‘Use it or Lose It’, pilot project had just finished. There was good participation and good feedback. It was likely that this initiative would be expanded to other parishes  Sentinel Working Group had met. Most sites had been assessed by TVP  The deadline for 2018/19 applications for funding to be received was 15 January 2018

Parish Updates:

Chearsley – the feasibility study had been completed to spend the LAF funding previously agreed. Long Crendon’s neighbourhood plan had been approved.

11 DATE OF NEXT AND FUTURE MEETINGS

Date of next meeting 14 December 2017.

Proposed 2018 meeting dates: Tuesday 13 March

8 Tuesday 3 July Thursday 13 September Wednesday 5 December Venues to be confirmed.

9

Agenda Item 6

Haddenham & Long Crendon Local Area Forum Update report from Transport for Buckinghamshire

Date of meeting: 14/12/17 Date of report: 24/11/17

Electoral division affected: Parishes within the LAF

11 Haddenham & Long Crendon Local Area Forum

SUMMARY

1. This report forms a briefing from Transport for Buckinghamshire and is intended to give information to participants Local Area Forum (LAF) / Local Community Partnership (LCP) as to matters, projects and initiatives ongoing within Transport for Buckinghamshire, which may affect the local LAF area.

2. It aims to provide a comprehensive update on current and relevant Transportation issues, tailored where relevant to each individual LAF / LCP.

3. Standard topics to be covered include:

• Schemes Group Update • Network Safety

• Safety Defect Repairs • Communications (Revenue Funding)

• Street Lighting

4. In addition, it will cover any emerging issues which could or will affect Local Area Forum / Local Community Partnership areas.

We are always keen to receive feedback, positive or negative, in connection with our reporting, in order that we may continually drive improvement, and as such would be keen to receive any comment or query you have, which should be sent to our LAF co-ordinator, Sarah Wells, at the following e-mail address: [email protected]

12 Haddenham & Long Crendon Local Area Forum

SCHEMES GROUP UPDATE

The scheme delivery team comprises two main elements, complemented by specialists within other teams such as Structures and Lighting which between them, are responsible for the identification, design and construction of the majority of the Council’s annual capital highways spend.

Capital Maintenance activities are carried out under the jurisdiction of Transport for Buckinghamshire’s Scheme Delivery Manager, ensuring wherever practicable, a co-ordinated and collaborative approach to works planning, minimising disruption and maximising outputs.

• The teams have responsibility for design and construction of highway capital maintenance and improvement schemes across the county, Local Area Forum (LAF) initiated and funded schemes, Transport, Economy and Environment (TEE) schemes and third party related schemes originating from various additional sources. The team is split into three main areas of delivery:

• Capital Maintenance Scheme Delivery (Countywide) – oversees delivery of the main Capital carriageway and footway maintenance programme, funded directly from Buckinghamshire County Council.

• Area Scheme Delivery – responsibility for delivery of various stages of improvement projects, including initial scoping and investigation to determine feasibility, design to current standards, consultation and liaison, procurement and construction. This includes schemes originating from LAF’s, TEE, third parties through Section 106 funding and other sources. In addition, the Area Scheme Delivery Team oversee the progression of programmes of Capital Drainage improvements and Capital Safety fencing Improvements across the county.

• Specialist Teams – with responsibility for the progression of programmes of Capital Maintenance within their specialised areas. This includes structures/bridges, traffic signals, parking and casualty reduction.

CAPITAL MAINTENANCE SCHEME DELIVERY (COUNTYWIDE)

Transport for Buckinghamshire have been entrusted with the delivery of £15.7m on carriageway and footway maintenance projects throughout 2017/18.

The programme combines work highlighted by local Members with information from technical surveys which identifies long term priorities to optimise value for money by undertaking the right treatment at the right time.

The move to a rolling 4-year programme of Capital work has allowed us to demonstrate to the Department for Transport (DfT) that we have an effective asset strategy, meeting the DfT criteria which will protect funding for future years through:

13 Haddenham & Long Crendon Local Area Forum

• Facilitating a more steady design period, looking more than 1 year ahead and enabling investigative work to inform more cost effective solutions

• Removing ineffective peaks and troughs from programmes of design/ construction.

• Allowing greater flexibility within the programme to move schemes around where conflict with other works or other issues may arise

An overall programme of 94 countywide carriageway surfacing schemes has so far been developed and work has already commenced on the three main programmes of work consisting of conventional surfacing, surface dressing & micro-surfacing. A summary of these and other programmes of work to be delivered during 2017/18 has been detailed below:

Strategic Highway Maintenance Conventional Surfacing (including Road Improvement/National Productivity Fund Schemes) - Delivery of a programme of 41 schemes commenced in April, with all schemes programmed for completion by the end of November 2017.

Strategic Highway Maintenance Surface Dressing – The agreed programme of works contains 26 schemes to be delivered across the county. Preparatory patching work together with the surface dressing treatment have already been completed with the reinstatement of road markings and road studs, is expected to be completed by the end of September/beginning of September.

Strategic Highway Maintenance Micro-surfacing – The final programme contains work on 34 schemes covering over 60 individual streets across the county. Preparatory patching work has already been completed across all schemes and the micro-surfacing treatment which has commenced, is programmed for completion at the end of October. Other activities associated with this programme of works such as ironwork adjustments and the reinstatement of road markings will continue through to the end of November.

Strategic Highway Maintenance Joint Sealing – The final list of schemes associated with the 2017/18 programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out between January & March 2018.

Strategic Highway Surfacing Schemes Road Improvement (National Productivity Fund) - The final list of schemes associated with the 2017/18 programme of works has been confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out by the end of November 2017.

Carriageway Patching (DfT Pothole Action Fund) – In 2017/18 the budget for this programme of works was increased by approximately £300,000 to £852,000 and will be spent in-year on pothole prevention. Multiple potholes have already been repaired across the county following the use of the Jetpatcher, a device which cleans out crevices with a blast of high-pressure air before filling them with a mixture of sand and bitumen. Further schemes to be delivered as part of the countywide programme still need to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are subject to the approval of temporary road closures. Please refer to Appendix 1 for further information relating to specific schemes.

14 Haddenham & Long Crendon Local Area Forum

Plane & Patch – The final list of schemes associated with the 2017/18 countywide programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are subject to the approval of temporary road closures. Please refer to Appendix 1 for further information relating to specific schemes.

Footway Structural Repairs - The final list of schemes associated with the 2017/18 countywide programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out from October 2017.

Details of schemes completed or being carried out within the boundaries of this Local Area Forum are given in the table shown in Appendix 1.

15 Capital Maintenance Schemes Delivery (Countywide) Team Appendix 1 - 2017/18 Carriageway & Footway Surfacing Programmes - Haddenham & Long Crendon Local Area Forum Update

Month of Financial Year Financial Year Financial Year Financial Year Road Programme Planned or Task Name Road Name Town / Village Start Location Finish Location Members 2016/17 Quarter 1 2016/17 Quarter 2 2016/17 Quarter 3 2016/17 Quarter 4 Comments Number Status Actual (April to June 2017) (July to Sept 2017) (Oct to Dec 2017) (Jan to Mar 2018) Completion Carriageway Surfacing Programmes

Strategic Highway Maintenance - Conventional Surfacing Programme

40mph speed limit Angela 170115 Forresters Oakley Manor Road north west of Completed  July All activities completed. Macpherson Oakley

Strategic Highway Maintenance - Surface Dressing Programme

170024 U156 High Street Haddenham Whole length Whole length Clive Harriss Completed  September All activities completed.

Strategic Highway Maintenance - Micro-surfacing Programme

30mph speed Angela 170006 Worminghall Road Oakley limit/surface Oxford Road Completed  August All activities completed. Macpherson dressing joint 16

Strategic Highway Maintenance - Joint Sealing Programme

NO JOINT SEALING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Strategic Highway Surfacing Schemes - Road Improvement Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

DfT Carriageway Patching Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Plane & Patch Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Footway Surfacing Programmes

Footway Structural Repair Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18 Haddenham & Long Crendon Local Area Forum

AREA SCHEME DELIVERY

The Area Scheme Delivery Team are responsible for completion of works relating to:

• Local delivery capital schemes including LAF, parking, Intelligent Transport Systems (ITS), traffic signals and delivery of various third party funded commissions.

• Provision of expert specialist design services and advice.

• Support to Highways Development Management where design or technical advice may be sought.

• Feasibility and investigate work to determine value for money solutions.

• Design in accordance with both national and local design standards.

Streamlined, transparent and effective process for the progression of minor improvement works has been developed with the buy in of our Clients. This has enabled a greater visibility of programme and progress, cost, budget and communication paths. The process identifies logical steps to completion, namely:

• Initiation/Feasibility – determine whether the project can progress within the agreed parameters, and where appropriate define options for Client consideration.

• Design/Consultation – upon confirmation of Client preference, design the chosen scheme to current standards and undertake any necessary informal or statutory consultation to bring the scheme to construction stage.

• Construction – progress work to site upon completion of design.

It should be recognised that most minor improvement projects are bespoke and individual and therefore any attempts to project ‘typical’ prices are extremely difficult. Even relatively small scale minor improvement projects can often contain significant complexities within design, consultation and construction. Transport for Buckinghamshire are legally and professionally bound to ensure that any change is undertaken in line with appropriate design standards and with due regard to any health and safety implication which may arise.

In addition to the above, Capital spend programmes are being progressed in the year relating to the following:

• Drainage – design and build work continues on a number of defined priority schemes identified through members, LAT’s or third party notifications where lack of highway drainage provision is identified to be a primary contributor to road safety concerns or to problems of water ingress to property.

17 Haddenham & Long Crendon Local Area Forum

• Safety Fencing – a programme of work will progress throughout the year to upgrade or replace existing sections of safety fencing which have been identified through survey to be deteriorated or sub-standard.

Specific progress against schemes within the boundaries of the Haddenham & Long Crendon Local Area Forum are detailed within the attached table (Appendix 2).

SPECIALIST TEAMS

In addition to the above, programmes of specialist Capital works are in progress in the following areas. Commentary is included within their specific sections:

Structures Maintenance – a programme of bridge and culvert strengthening/replacement has been prepared from inspection information, taking cognisance of requirements of national design and construction standards, and is progressing in specific locations around the County. In addition, design work is nearing completion for upgrade of deteriorated pumping stations which have caused problems over recent years, with upgrade work to be progressed prior to end March 2017.

Street Lighting – a column replacement programme has been developed in two phases, following structural inspection which has identified aged columns which may be at risk of future failure. Phase 1 commenced on site in September and is nearing completion, with both phases completing before end March 2017, equating to around 850 column replacements in total.

Parking/Pay and Display – installations have taken place within local areas in Aylesbury and Chesham, through October and November 2016.

Casualty Reduction – site specific Casualty Reduction initiatives are taking place in line with a programme of work developed and prioritised through accident review.

Delivery of the various capital maintenance works programmes across our specialisms is key to achieving Buckinghamshire County Council and Transport for Buckinghamshire’s main aims of:

Maintain a safe and reliable highway network: Aid safety by improving the condition of the carriageway, footway and structures, reducing reactive maintenance requirements, maintaining reliable journey times for road users, and ensuring the safe passage of both road users and pedestrians. To provide a reliable service for all of our customers, complete work efficiently and effectively, on time and to budget, with as little disruption as possible.

Improving the asset: Work within the agreed budget to improve the road surface and structural condition of the highway and improve the journey time reliability. Ensure our road network operates at maximum effectiveness in Buckinghamshire.

18 Haddenham & Long Crendon Local Area Forum

Getting you there: To develop improvements to our strategic and local road networks to facilitate reliable end to end journeys for residents, business and visitors. To make improvements giving increased opportunities for exercise, recreation and enjoyment.

Communications: To provide up to date information, engaging with road users and local individuals to provide a clear understanding of our work, gain a full appreciation of factors affecting local people and promote our visions, aims, values, services and achievements.

19 AREA BASED SCHEME DELIVERY UPDATE Appendix 2 Definitions: Stage Description Initiation Scheme identified and resource allocated - where possible key programme dates identified Feasibility Scheme feasibility stage including feasibility check/design, informal consultation Detailed Design Detailed design and completion of construction information and statutory consultation / decision process if required. (Does not include procurement) Construction Start of construction on site and date of substantial completion.

Haddenham and Long Crendon Local Area Forum Schemes TfB County Parish Actual Start Actual Finish Scheme Name Description Project Work Stage Comments / Status Update Councillor Council Date Date Lead Initiation Complete 28-Jun-16 28-Jun-16

TfB Network Safety & Thames Valley Police have agreed to the 50 speed limit. Feasibility 07-Jul-16 30-Sep-16 Statutory consultation held between 18th January to the 8th February. Cuddington Road, Speed Change in speed Cuddington Shane Paul Irwin Objections received to scheme. Key Decision Report to proceed to Limit Change limit PC Thomas Detailed Design 04-Oct-16 20-Oct-16 implementation was signed off on 18 July 2017.

Construction Scheme complete for enforcement date of 29 September 2017. 25-Sep-17 29-Sep-17

Initiation Complete 14-Jul-16 14-Jul-16 20 Scoping discussion meeting held 5/8/16 with Parish Council, member and all interested parties. This meeting provided useful discussion with TfB Parking Manager for guidance.

A further meeting arranged by Cllr Irwin with Chiltern Railways and other invitees, on 13th September, enabled clarity on how this scheme should progress. Feasibility 05-Aug-16 The internet based opinion survey for residents and business affected by station commuter parking ended 4 November 2016. Over 400 responses were received, (from 850 addresses). Summary respondee information issued by TFB to Client, for Haddenham LAF meeting on 10th November The completed consultation report, was available on-line at the end of Parking: Initial November. study into Parking across Haddenham Adrian Haddenham Parking Haddenham, Clive Harriss Phase 1 - Following the outcome of the opinion survey and also the PC Lane including the ongoing problems from parking outside the station on Thame Road, it is Sheerstock Parking proposed that initial "no waiting" measures (based on the Highway Code Scheme. test), will be implemented urgently, plus extension of the "clearway" on Pegasus Way, as Phase 1 for this scheme, using the current funding. For the above streets ; the Notice of permanent TRO, and legal advertised date of notice ; 22 March 2017 , as produced by TfB Parking Manager. Detailed Design 05-Dec-16 15-Mar-17 Phase 2 - this phase will not take place - agreed with working group (TfB/Parish Council/Member(s)/Chiltern Rail). Restrictions on Sheerstock and Wykeham Way to be incorporated within Phase 1.

Programme dates to be confirmed following change in scope.

Phase 1 Line Marking implemented on site, 18-19 April 2017. Date of officer decision report and an making of order by TfB parking Construction 18-Apr-17 19-Apr-17 manager to be confirmed by TfB parking manager. Non-LAF Schemes within Haddenham and Long Crendon Local Area Forum Area TfB County Parish Actual Start Actual Finish Scheme Name Description Project Work Stage Comments / Status Update Councillor Council Date Date Lead Initiation Brief received 14/06/16 14-Jun-16 14-Jun-16 Priority 6 (10 being highest, 1 lowest) lack of funds may push this to Feasibility Cuddington Drainage 2018/19 Mill Lane Cuddington Drainage works Paul Irwin CP Team Detailed Design Construction Initiation Brief received 21/10/16 Priority 6 (10 being highest, 1 lowest) lack of funds pushed this scheme into Feasibility Drainage 2017-18. Worminghall Road Ickford Drainage works Clive Harriss Ickford Team Detailed Design Design currently ongoing Construction Anticipated in 2017/18 Carry over from 2016/17 - Information supplied by Maintenance and RIS Initiation inspection report regarding existing barrier Feasibility Commenced

Safety Barrier Contractors have recommended that barrier be removed. TfB to undertake risk assessment and provide report to client. Due to budget Safety this site was moved from 2016/17 into following financial year. Bridgeway, Cuddington Safety Barrier work Paul Irwin Cuddington Barrier Detailed Design Programme was to complete risk assessment in 2017-18 and be signed off Team ready for consultation with alternative measures to replace safety barrier.

Risk Assessment process to remove barrier commenced, but currently on Construction hold due to not being a high priority compared to other sites. 21 Chearsley Parish Council are seeking to commission TfB to undertake a feasibility study into various traffic related issues. TfB Area Scheme Initiation Delivery have confirmed to Parish Council that they would be available to commence the study in April 2017. Scope yet to be agreed and TfB to Chearsley Trevor provide quotation. Chearsley Feasibility Study Feasibility Study Clive Harriss Parish Council Bonsor Feasibility report complete and issued. TfB currently preparing revised Feasibility costing for 2018-19 LAF Bid Submiission. Detailed Design Not in scope Construction Not in scope Haddenham & Long Crendon Local Area Forum

REVENUE MAINTENANCE UPDATE

SAFETY DEFECT REPAIRS (REVENUE FUNDING) UPDATE

Gullies

There are 79,241 gullies on the BCC network of which 34,912 are in Aylesbury Vale. Our gully cleaning program runs for 3 years consisting of our attending all A&B roads every year and the remainder across the period in order of risk to the network.

This year we are programmed to clean 15,701 gully’s in Aylesbury Vale. Since the start of this financial year (April 1st 2017) to date we have cleaned 8,615 gullies out of a planned 9,747 in the Aylesbury Vale area putting us at 88% of target. Numbers of completed gully cleans have decreased in the second quarter of the year due to dedicated cleaning on the A&B strategic roads which require traffic management. This in turn restricts the amount of time spent on site due to road space booking restrictions and working hours.

Potholes

Since April 2017 we have attended to 15,548 potholes across the Aylesbury Vale area. We are seeing a year on year increase in the numbers of potholes appearing across the county predominantly on C and Unclassified roads where historically there has been less capital investment. In addition the very wet conditions we have experienced, in particular over the winter months, and the ever increasing numbers of vehicles on our roads has also contributed to their deterioration.

There appears to be no let-up in this trend as we are continuing to receive high numbers of potholes so far this year.

To help combat this we employed 3 x dedicated Velocity Jet Patching machines on contract in Aylesbury Vale. These are designed to manage our more rural roads, C & Unclassified, where the vast majority of defects occur. Due to the good quality of repair that this process produces the works carried out are deemed as a full repair and are guaranteed as such in line with our pothole / carriageway defect repair policy.

The Velocity machine works across Aylesbury Vale concluded at the end of October having completed 8,473 defects using 812m³ of 6mm aggregate. A total of 24,981 defects have been completed across Buckinghamshire since April 2017.

22 Haddenham & Long Crendon Local Area Forum

Grass Cutting - Rural

• Our 2017-18 rural grass-cutting programs are focused on highway verges in areas that are key to maintaining visibility, such as at junctions, laybys, and the inside of bends. The aim of grass-cutting is to keep the highway safe and to maintain visibility for all road users. We will carry out 4 cuts throughout the year consisting of 3 visions splay / junction cuts, 2 of which will be carried out at the beginning of the growing season, followed by a single swath cut, 1.2m (48") wide from the edge of the carriageway or footway and the 3rd and final junction cut at the end of the season.

• This program is designed to maintain the necessary sightlines and vision splays at junctions whilst minimising the destruction of flora / fauna and wildlife which relies on unkempt grass.

• The first two junction / vision splay cuts were carried out / completed April - May and May - June as per the program. The 1.2m Swathe cut was carried out / completed June - August as per program and the final junction cut commenced in September and concluded in October as per the program.

• A total of 9,948,148 million LinM² of rural grass will have been cut across Buckinghamshire this season.

• Our supply chain who is employed to carry out the rural grass cutting has now moved onto hedge cutting maintenance across the county. Initial works include winter gritting routes and know areas of vegetation / hedge encroachment.

Grass Cutting – Urban

This consists of a total of 4 cuts each one carried out over a seven week program. This program of works is publicised on the Bucks Web Site. Each cut within the Aylesbury Vale area comprises of 412,978m². We were approximately 3 weeks behind program by the third cut in the main due to the theft of our plant but also the extent of growth we are faced with due to the warm wet conditions we are experiencing this year. Having brought in an extra crew for the end of the third cut the crews managed to complete all four cuts just 3 days off program.

Weed Spraying

We carry out treatment / removal of noxious weeds, primarily Japanese Knotweed and Rag Wort, throughout Aylesbury Vale. These sites are on our noxious weed site registry and are now plotted on our confirm data base for annual programmed visits. A list of the current sites is available at request through your Local Area Technician. In addition please contact your LAT with details of sites you aware of which are not on the current program but require our attention. Herbicide application occurs 3 times a year with the removal of detritus in December. Established Knotweed sites in particular can take up to 3 years to eradicate.

23 Haddenham & Long Crendon Local Area Forum

We have seen good results from the current program of works and a potential eradication of 85% of the current infected sites; this will be verified early next year. A copy of the program is attached. (Appendix 3)

24 Appendix 3 Programmed NOXIOUS WEED PROGRAMME 2017 KEY Completed Works Not completed

WEEK COMMENCING 03-Jul-17 04-Jul-17 05-Jul-17 06-Jul-17 07-Jul-17 10-Jul-17 11-Jul-17 12-Jul-17 13-Jul-17 03-Apr-17 04-Apr-17 05-Apr-17 06-Apr-17 07-Apr-17 10-Apr-17 11-Apr-17 12-Apr-17 13-Apr-17 18-Apr-17 19-Apr-17 20-Apr-17 21-Apr-17 24-Apr-17 25-Apr-17 26-Apr-17 27-Apr-17 28-Apr-17 16-Oct-17 17-Oct-17 18-Oct-17 19-Oct-17 20-Oct-17 02-May-17 03-May-17 04-May-17 05-May-17 08-May-17 09-May-17 10-May-17 11-May-17 12-May-17 15-May-17 16-May-17 17-May-17 18-May-17 19-May-17

ROAD NAME TOWN LOCATION OF WORKS WEED DETAIL AREA (sqm) COMMENTS 1st APPLICATION 2nd App 3rd App Bicester Road Kingwood Opp "Pentagle Cottage", south verge. Japanese knotweed 10 None found 16-10-17 Bicester Road/ A41 Waddesdon Entrance to Littleton Middle Farm Japanese knotweed 150 Road Waddesdon Opp allotment access Japanese knotweed 16 Anstey Close Waddesdon East of j/w A41, north verge Japanese knotweed 5 Thame Road B4011 Oakley Lay by opposite Timber Yard Japanese knotweed 88 Brill Road Chilton On embankment opp "The Old School House" Japanese knotweed 20 None found 17-10-17 A418 Aylesbury Road Haddenham RAB j/w Pegasus Way Ragwort 150 Bishopstone Village Road Bishopstone 100m west of entrance to 106a Morton Grange, north verge Japanese knotweed 15 None found 17-10-17 Ridge Close O/s 10 Japanese knotweed None found 17-10-17 Risborough Road Aston Sandford Approx 800m from Aston Sandford Village junction, 30m before bend, north verge Japanese knotweed 15 None found 17-10-17 Road Aylesbury South west of entrance to Triangular Business Park, sw verge Japanese knotweed 10 None found 17-10-17 Small Dean Lane Dunsmore Between Small Dean Farm and Small Dean End, west verge Japanese knotweed 20 None found 17-10-17 Ellesborough Road Wendover O/s Coneycroft Farm, north verge Japanese knotweed 15 None found 16-10-17 Stablebridge Road Just south of London Road, west verge Japanese knotweed 40 None found 16-10-17 Aston Clinton Road Aston Clinton Opposite "Woodlands", north verge Inspection 10 None found 16-10-17 Aston Clinton Road Aston Clinton Outside 52 Crestmead Japanese knotweed 50 Tring Road Aylesbury O/s 243, northern verge Japanese knotweed 5 None found 16-10-17 Oakfield Road Aylesbury South of jw Stock Lake/Adjacent the Marina Inspection 5 Road Opp "Instant Hedges", south verge Japanese knotweed 5 None found 16-10-17 Road Hulcott West of bend, south verge Japanese knotweed 15 Bierton Road Hulcott East of bend, west verge Japanese knotweed 15 None found 16-10-17 Hulcott Slip Road Bierton Bierton end of slip road Japanese knotweed 20 Road Aylesbury Just Northy of Oliffe Way roundabout on the A413 Japanese knotweed 11 None found 16-10-17 Station Road Winslow Opp j/w Comerford Way, south verge Japanese knotweed 10 Bypass Tingewick Between Tingewick and golf course Ragwort 1000 Road Near Ivy Cottage Japanese knotweed 20 Bletchley Road Stewkley new site Japanese knotweed 50 The Mead Soulbury none found Japanese knotweed None found 16-10-17 Salden Lane new site Japanese knotweed 50 Risbory rd Aston NEW SITE in between village turn & Japanese knotweed 10 25 Haddenham & Long Crendon Local Area Forum

WINTER SERVICE UPDATE

The winter service commenced in October 2017 and will run through to April 2017, a total of 26 weeks (weather permitting).

It proved to be another relatively mild winter last year with a predominantly wet start to the period. Long term forecasts this year are predicting a colder spell to the beginning of the season.

Salt deliveries took place during September / October which was ordered in March this year so as to get best value from the suppliers. All of our reserves are fully stocked equating to a total of 10,500 tonnes across Buckinghamshire of which 5,900 tonnes is in the North / Aylesbury Vale area.

All BCC salt bins will be checked / replenished during November - December. We have been capturing data as we visit each site plotting and recording the condition and content of each bin backed up with photographic evidence. A small number of replacements were deemed necessary this year mainly due to damage. Salt drops are no longer being carried out as this is not deemed to be environmentally good practice.

Further details regarding winter service are available on our website at: http://www.buckscc.gov.uk/services/transport-and-roads/road-maintenance-and-repairs/winter- maintenance/ or you can follow us on Facebook and Twitter: @tfbalerts.

26 Haddenham & Long Crendon Local Area Forum

STREET LIGHTING UPDATE

The Lighting team has responsibility for maintenance, design (specification) and construction of Lighting capital maintenance and improvement schemes across the county, Transport, Economy and Environment (TEE) schemes and third party related schemes originating from a number of sources. The team is split into two main areas of delivery, with support provided to the Capital Maintenance Schemes team surrounding public lighting delivery:

• Lighting Capital Maintenance Schemes (Countywide) – oversees delivery of the Lighting Capital maintenance programme, funded directly from Buckinghamshire County Council. In 2017/18 this equates to a total budget spend of over £1.518m.

• Lighting Planned Maintenance – responsibility for delivery of various maintenance/ improvement projects, including initial scoping and investigation to determine feasibility, design/specification to current standards, consultation and liaison, procurement and construction. This includes schemes originating from LAF’s, TEE, third parties and currently equates to over 5000 works orders ongoing in 2017/18.

LIGHTING CAPITAL MAINTENANCE SCHEMES (COUNTYWIDE)

Transport for Buckinghamshire (TfB) is scheduled to deliver the capital maintenance initiative via two countywide projects this year as detailed below.

Scheme 1 Annual Structural Replacement

With a successful MTP bid in 2015/2016, TfB have a budget this year to replace the aged/damaged Lighting Assets of £1.068m this year

This project follows the results of the Revenue based Electrical and Structural Testing Programme not only fulfilling the legal requirement to maintain their adopted highway assets, but ensuring the areas highlighted as age expired can be located, programmed, and completed within the financial year. Assets completed via this Programme also benefit from an LED conversion as additional energy reduction initiative. The new assets installed as part of this project have an indicative life span of 35 years.

This project is scheduled to start in August this year with completion in February. To ensure value for money is demonstrated and maintained, all projects will be tendered and awarded to the most competitive supply chain partner. This framework agreement will form a key part of ensuring the service quality maintained whilst delivered in line with the current contractual arrangements with BCC.

27 Haddenham & Long Crendon Local Area Forum

Scheme 2 LED Lantern Replacements

With a successful MTP bid this year, TfB have a budget to replace aged Low Pressure Sodium Lanterns of £0.45m this year

This project follows the replacement of life expired inefficient ‘orange’ lanterns with new LED’s with a manufacture guarantee of 10 years. This will assist with reducing energy & maintenance visits. Currently the project is likely to consist of 3,000 of the existing 7,500 inefficient lanterns in residential areas.

This project is scheduled to start in October this year with completion in February. To ensure value for money is demonstrated and maintained, all projects will be tendered and awarded to the most competitive supply chain partner. This framework agreement will form a key part of ensuring the service quality maintained whilst delivered in line with the current contractual arrangements with BCC.

LIGHTING PLANNED MAINTENANCE

Providing the main core of the Lighting works, the Lighting Planned Maintenance budget for 2017/18 equates to £2.6m. Within this BCC agreed budget and the TfB framework, it is the Lighting Teams area of responsibility to manage and pay the Energy for the public Lighting Assets. This has been subject to reductions following completed Energy efficiency projects under the Lighting Capital Maintenance schemes over the past 3 years.

Planned maintenance is not only a reactive service completing faults on the highway. Its nomination in the Industry recognized Vinci Innovation awards for its approach to Night time patrols is just one area TfB have improved the proactive service for BCC.

Last year, with the introduction of the Network Asset Database ‘CONFIRM’, the Lighting Department are striving to take this innovation further by introducing Strategic Asset Profiling. This will now allow TfB to capture information to link key Highway attributes to the Asset.

This means TfB can determine the Speed of the Road on which the Asset is situated, whether or not the Asset is present on a Primary Salting Route etc., and if any Asset is in a potential accident hot- spot etc.

This additional information will allow us to predict where the trends recommend and proactively manage the areas highlighted to be at an elevated risk position. This also will ensure that we capture any asset information that results in an increased maintenance spend, allowing regimes of works to be created to further mitigate risk of Asset fault.

(Appendix 4)

28 Appendix 4 - 2017/18 Street Lighting Programme - Haddenham & Long Crendon Local Area Forum Update

Financial Year Financial Year Month of Financial Year Financial Year Road 2017/18 Quarter 3 2017/18 Quarter 4 Planned or Task Name Road Name Town / Village Members Programme Status 2017/18 Quarter 1 2017/18 Quarter 2 Comments Number (Oct to Dec (Jan to Mar Actual (April to June 2017) (July to Sept 2017) 2017) 2018) Completion

Street Lighting

Quarterly Haddenham/Long Margaret Aston/Mark Street lighting quaterly night time patrols carried out 160015 Various Various Programmed   throughout Crendon/Stone Shaw/Paul Irwin covering entire area the year.

Haddenham/Long Margaret Aston/Mark Street lighting reactive repairs following night time patrols 160015 Various Various Programmed   Ongoing Crendon/Stone Shaw/Paul Irwin and reported faults.

Capital column replacements for 2017/2018 have been finalised & include the remaining concrete columns & a Haddenham/Long Margaret Aston/Mark Various Various Programmed   Apr-18 small number of feeder pillars county wide, also column Crendon/Stone Shaw/Paul Irwin replacements in Aylesbury following 2016/2017 structural testing programme that have failed the test have started.

LED lantern replacement programme currently being finalised and awarded to supply chain partners. LED lanterns to replace existing inefficient lanterns on

29 Haddenham/Long Margaret Aston/Mark Various Various Programmed   Apr-18 residential areas in the extremities of Bucks including Crendon/Stone Shaw/Paul Irwin Marlow, Iver, Burnham, , Princes Risborough, Lane End & Stokenchurch first to reduce travel time spent on maintenance. Haddenham & Long Crendon Local Area Forum

NETWORK SAFETY UPDATE

Winter Driving Workshops

Winter driving workshops being held countywide, poster and flyer attached (Appendix 5a & 5b) Contact June Howlett to book or for more information. 28th November Aylesbury 30th November Chesham 12th December Gerrards Cross The workshops consist of a presentation on preparing your car for winter and how to drive in winter weather. This is then followed by a practical demonstration in the garage showing how to carry out checks, such as water, oil, tyres etc.

Speed Reduction Campaign A new speed reduction campaign launched on 27th November at Chesham Library. This is a self help campaign where local community groups, parishes and schools can download their own speed related resources for promoting within local areas. More information can be found at www.buckscc.gov.uk/speeding

December Drink & Drug Drive Campaign During December a drink and drug drive campaign will be promoted countywide along with roadside car checks in partnership with Thames Valley Police. Campaign materials will be available as posters and flyers. Contact June Howlett for more information: [email protected]

30 Be a Better Driver Be a Better Driver Calling all drivers! Calling all drivers! Winter Driving Workshops £5 Winter Driving Workshops £5 per person per person Would you like to brush up on your skills Would you like to brush up on your skills when driving in difficult when driving in difficult weather conditions? weather conditions? Transport for Buckinghamshire Transport for Buckinghamshire (TfB) is once again running the (TfB) is once again running the Winter Driving Workshops and Winter Driving Workshops and would encourage all drivers would encourage all drivers to attend. to attend. 31 The Winter Driving Workshops include: The Winter Driving Workshops include: l A presentation on essential driving skills l A presentation on essential driving skills l How to drive on winter roads l How to drive on winter roads l Preparing your car for winter l Preparing your car for winter l What to do if you breakdown l What to do if you breakdown l Practical basic vehicle checks from experienced l Practical basic vehicle checks from experienced garage technicians garage technicians l Checking tyre pressures, tread and depth l Checking tyre pressures, tread and depth l How to change a wheel l How to change a wheel l How to check your battery condition l How to check your battery condition Workshops are being held at five venues around the county Workshops are being held at five venues around the county throughout November & December. throughout November & December. l Tuesday 21st November 2017 l Tuesday 21st November 2017 Buckingham Fire Station, Bourton Road, Buckingham Buckingham Fire Station, Bourton Road, Buckingham MK18 1BE MK18 1BE l Thursday 23rd November 2017 l Thursday 23rd November 2017 Kwik Fit, 511 London Road, High Wycombe HP11 1EP Kwik Fit, 511 London Road, High Wycombe HP11 1EP l Tuesday 28th November 2017 l Tuesday 28th November 2017

32 STS Tyre Pros, Park Street, Aylesbury HP20 1DX STS Tyre Pros, Park Street, Aylesbury HP20 1DX l Thursday 30th November 2017 l Thursday 30th November 2017 STS Tyre Pros, Amersham Road, Chesham HP5 1NG STS Tyre Pros, Amersham Road, Chesham HP5 1NG l Tuesday 12th December 2017 l Tuesday 12th December 2017 Gerrards Cross Fire Station,Oxford Road, Gerrards Cross Gerrards Cross Fire Station,Oxford Road, Gerrards Cross

Each Winter Driving Workshop costs £5 per person. Each Winter Driving Workshop costs £5 per person. All workshop times: 7.00 – 8.30pm. All workshop times: 7.00 – 8.30pm. For more information or to book your place contact: For more information or to book your place contact: Email: [email protected] Email: [email protected] Telephone: 01296 382416 Telephone: 01296 382416 Be a Better Driver... Calling all drivers! £5 per person Winter Driving Workshops Would you like to brush up on your skills when driving in difficult weather conditions? Transport for Buckinghamshire (TfB) is once again running the Winter Driving Workshops and would encourage all drivers to attend. Workshops are being held at five venues around the county throughout November and December. l Tuesday 21st November 2017 Buckingham Fire Station, Buckingham l Thursday 23rd November 2017 Kwik Fit, High Wycombe l Tuesday 28th November 2017 STS Tyre Pros, Aylesbury l Thursday 30th November 2017 STS Tyre Pros, Chesham l Tuesday 12th December 2017 Gerrards Cross Fire Station, Gerrards Cross All workshop times: 7.00 – 8.30pm.

Each workshop costs £5 per person and includes: l A presentation on essential driving skills l How to drive on winter roads l Preparing your car for winter l What to do if you breakdown l Checking tyre pressures, tread and depth l How to change a wheel

For more information or to book your place please email: [email protected] or telephone: 01296 382416

33 Haddenham & Long Crendon Local Area Forum

COMMUNICATIONS UPDATE

Winter is here!

The gritters have already been out and about on Buckinghamshire’s roads this November, and we are seeing plenty of frosty mornings! We put out a daily gritting decision every day between late October and April, to let drivers know whether or not there is ice forecast. You can stay up to date with the gritting decision by following our special winter feed, @twitgritter, or our usual feed, @tfbAlerts. We also update the winter maintenance page on the website, which you can find here: https://www.buckscc.gov.uk/services/transport-and-roads/road-maintenance-and-repairs/winter- maintenance/ There is also a special winter service webpage with all the important information and advice you’ll need this winter, from public health to transportation – www.bucks.gov.uk/readyforwinter.

Contact Us

As always, you can stay up-to-date with transport news by liking Transport for Buckinghamshire on Facebook, or following @TfBalerts on Twitter. However, please remember to use the website to report road defects, from pot holes to broken streetlights, to TfB at www.buckscc.gov.uk/transport/tell- tfb/

In an emergency please call our contact centre on 01296 382416 or 01296 486630 (out of hours).

34 Agenda Item 10

Aylesbury Vale District Council

Update for the Local Area Forums

November 2017

1. Digital Success

2. Vale of Aylesbury Local Plan (VALP)

3. Garden Town

4. New Homes Bonus

5. Section 106 Funding

6. Vale Lottery

1.Digital Success Our Alexa skill has now been approved by Amazon, meaning we are the first council in the world to enable residents to use Amazon Echo technology to access selected information through simple voice commands.

Residents can ask for various information, including: who are the political leaders of the council, who is my MEP, council tax payment options, and what items can go in recycling bins. There is also the option to book assisted waste collections. More information and transactions are planned for the near future.

35

Almost 44,000 residents now have an AVDC My Account, which enables them to access certain council services, including garden waste and council tax bills, 24/7. We will continue to expand the functionality of this service.

Meanwhile, our webchat service continues to prove popular, with an average of 1500 webchats per month. This is another digital development which is increasing accessibility, customer service and value for money.

. Our user statistics show there is a high demand for online services and that many enquiries can be dealt with more quickly, leaving our staff with more time to help those residents who are not online and still using more traditional channels.

2. Vale of Aylesbury Local Plan (VALP)

Following approval by full council, the Vale of Aylesbury Local Plan (VALP) the final round of consultation in our Vale Of Aylesbury Local Plan is now under way and runs until 14 December.

This plan provides for around 27,000 extra houses in the Vale, to help accommodate national growth demand. It’s important to point out that around half of this housing requirement is either already completed or has planning permission.

The finalised plan will be sent to the government inspector in January. Any comments made at this stage will also be sent to the inspector who can make amendments to the plan.

This incredibly complex plan has developed over the last few years with public comments being considered as part of the process. When it is finalised and approved by the government inspector, it will manage and direct growth in the Vale up to 2033.

The government has published a consultation about a new way of calculating housing needs. The consultation document contains transitional arrangements, which means the new method does not apply to the VALP. This will be picked up when the plan is reviewed.

VALP can be found online at www.aylesburyvaledc.gov.uk/localplan

36

3.Garden Town

Aylesbury is to receive an additional £155,000 of government money to help transform it into a garden town – a status it was awarded earlier this year. It means that almost £1 million has now been made available – including £810,000 already received.

The aim is to create greener and better connected communities, with quality homes, facilities, infrastructure and job opportunities. The extra government funding has been awarded to nine garden towns, to help support these local authorities and communities in delivering their ambitious proposals for growth. In line with the emerging local plan, Aylesbury is set to grow by around 16,000 new dwellings by 2033.

A partnership of AVDC, Bucks County Council and two Local Enterprise Partnerships (South East Midlands and Buckinghamshire Thames Valley), continues to take this project forward, which is expected to bring benefits to the Vale as a whole.

See aylesburyvaledc.gov.uk/gardentown for more details.

4. New Homes Bonus

New Homes Bonus (NHB) Micro Grants of up to £1,000 are now available for voluntary and community sector organisations as well as parish and town councils!

Our new Micro Grant Funding Scheme is designed to offer more flexibility to smaller projects and will be assessed on a monthly basis. It can be used for a variety of projects such as the refurbishment of village halls, buying new equipment and rent.

The closing date for applications is the 15th of each month.

Our new micro grant funding initiative runs alongside the NHB Project Grant Scheme which is open to parish and town councils that have been affected by growth. The deadline for completed applications is Friday 15th December 2017. Expressions of interest may be submitted at any time.

More information, as well as criteria and guidance notes for both schemes, can be found at https://www.aylesburyvaledc.gov.uk/new-homes-bonus-funding-scheme

37

5. Section 106 Funding

Six projects were funded by S106 monies between 1 September and 31 October totalling nearly £150,000.

: £300 contribution towards a new item of play equipment at The Green  Haddenham: £2,995 towards improved play equipment at Woodways Playing Fields  Pitstone: £825 for a survey to support further development of the existing Pavilion  : £1,222 towards play area improvements  : £80k to purchase land to be used to create new community facilities  Wendover: £64,046 for improvements to the community swimming pool

Any additional updates will be provided by the AVDC officer at each meeting.

6. Vale Lottery

Vale Lottery is preparing for its second birthday at the end of November and to date has raised more than £120,000 for the Vale’s good causes.

Since AVDC became the first council in the country to start this initiative, more than 30 others have started their own lotteries. With tickets sales growing every day, within the next six months, they are collectively on track to raise more than a million pounds a year for good causes across the country.

In the Vale, we’re getting some fantastic feedback of where the money is being spent which includes computers for schools, riding lessons for children with autism, a children’s library, carer support groups, sports clubs and more. Some of our most successful organisations through this initiative are raising around £3000 a year.

Vale Lottery has had a number of winners and has given more than £11,000 in prizes so far.

Please help us to spread the word to residents and community groups. For more information please visit valelottery.co.uk.

38 Agenda Item 11

News from your County Council –December 2017

For the Haddenham Area Forum.

At a glance….

1. Update on Early Help Review for Children’s Services

2. Young people find their voice

3. Marlow Bridge study identifies shortlist of safety options

4. Have your say on the future of Buckinghamshire’s mobile library service

5. Councillors launch County Council Christmas present appeal for vulnerable children

6. Neighbours' street scheme to promote community spirit

1. Update on Early Help review for Children’s Services

Sent on behalf of Cllr Warren Whyte, Cabinet Member for Children’s Services, Buckinghamshire County Council.

Dear Councillors,

We wanted to give you an update on the Early Help review for Children’s Services.

You may remember we recently consulted on improving early help services for children and families in Buckinghamshire, which closed on 16 October. Over 2000 residents and organisations across Buckinghamshire responded to the consultation seeking views on proposals to a new way of supporting families earlier to prevent problems from getting bigger or spiralling out of control. The proposals can still be viewed at www.buckscc.gov.uk/earlyhelp .

Following such a good response and local support for these services the council are extending the timeline for the review to ensure we take the time to consider all the responses and get this right for children and families in Buckinghamshire.

We highly value what our residents and partners have to say and are taking their feedback seriously. We want to develop the right service for children and families in Buckinghamshire, one that is fit for the future.

39 Early help is about supporting children and families when things are getting tough to stop them from spiralling out of control and then needing support from state services like social care. Therefore, it is absolutely essential that these services provide the best possible support to those of greatest need, and most importantly at the right time to be of most help.

It is important that we develop a model that will improve the lives of families who need us the most and that we take the time to get it right.

Cabinet will be presented with the findings of the consultation and recommendations for the future of early help services on January 8 2018. We will continue to keep you updated as the review progresses.

Yours Sincerely

Cllr Warren Whyte

Cabinet Member Children’s Services

Buckinghamshire County Council [email protected]

2. Young people find their voice

Young people from across Buckinghamshire have been speaking out about things that really matter to them at a special event held on Wednesday (8 November) at the Waterside Theatre in Aylesbury.

The Youth Voice event, held during Youth Work Week, was hosted by Buckinghamshire County Council’s Youth Service. It is the tenth time the event has taken place and up for discussion this time were topics ranging from challenging discrimination to post-16 education and feeling safe.

To kick off the event the 70 young people were treated to an inspiring talk by the keynote speaker, youth activist Lisa Lovell. They were then coached through activities to gather their thoughts, views and opinions which were then formed into questions to put to the professional panel of guests from Buckinghamshire County Council and partner organisations.

The panel consisted of: Councillor Noel Brown, Cabinet Member for Communities and Youth Engagement, Tolis Vouyioukas, Executive Director of Children’s Services, Phil Dart, Programme Director, Change for Children, Paul Guenault, Director of Education at Bucks Learning Trust, James Fowler, Acting Youth Service Manager, Carol Stottor, Equalities Officer, Donna Clarke, Children and Adolescent Mental Health Services and Sadia Hussain, Wycombe Youth Action Manager.

40 The aim of the event was to engage young people in getting their voices heard and inspiring change locally. Following on from the event in the Waterside Theatre an action plan will be developed which will be driven forward by a steering group of young people.

Speaking after the event, Noel Brown, Cabinet Member for Communities and Youth Engagement said: “It was wonderful to see so many young people truly engaging with us and talking about what really matters to them. Events like this show that young people feel passionate about a whole range of subjects and are keen to get their voices heard. They want to inspire change and improvements for all young people in Bucks.”

For more information on future events or to get involved in the steering groups contact [email protected]

3. Marlow Bridge study identifies shortlist of safety options

Engineers have completed a safety study of options to give added protection to Marlow Bridge from the threat of use by overweight vehicles.

The study, started in April, has produced a shortlist of preferences, which has been presented in a report to Mark Shaw, Buckinghamshire County Council Deputy Leader and Transport Cabinet Member.

The Transport for Buckinghamshire study followed extensive inspection and testing of the bridge structure - which has a three tonne weight limit - during a two-month closure last autumn, after a 37-tonne lorry forced its way across in September 2016.

Mark said the study had considered 18 different options, which included better communication with motorists through satellite navigation, weigh-in-motion technology linked to warning signs, as well as reinforced signage.

"The engineers have even looked at the technology some authorities use in bus lanes to warn straying motorists to get out," he said. "Now we need to weigh up all the options, bearing in mind our stiff budget constraints, to make sure we're doing what will work to safeguard the bridge.

"Once a preferred option is selected, we'll need to look at the delivery programme and funding options."

Longer term, said Mark, the County Council would continue to work with Marlow engineering consultant Robin Atkinson, of Howes Atkinson Crowder, who has created computer model of Marlow Bridge allowing engineers to see how it behaves under certain stress conditions.

41 "We'd like to test how critical the current weight restriction is, so that we're able to consider whether or not it's possible to vary this in the future," said Mark. "We want to make sure that we don't put this iconic structure at risk."

4. Have your say on the future of Buckinghamshire’s mobile library service

We are asking people to give their views on our proposals to discontinue the current mobile library vehicle service from May 2018 and for their preferences on proposed alternative ways of providing library lending services to people who have difficulty accessing library buildings. Our data shows that usage of the mobile library service is low with visitor numbers having fallen in recent years; almost three quarters of the 65 service stops made by the three current mobile library vehicles are being used by fewer than five customers at a time. The cost of running the mobile service is high and increasing, with the average cost per item issued at a mobile library (£4.57) being substantially higher than items issued at library buildings (£1.13).

The consultation is available online at https://www.buckscc.gov.uk/services/libraries/mobile-library-service-consultation/ until 31 December 2017.

5. Councillors launch County Council Christmas present appeal for vulnerable children

County councillors have this week launched their annual Christmas present appeal to help Buckinghamshire’s vulnerable children and young people.

The appeal, now in its third year, is being led by Paul Irwin, Deputy Cabinet Member for Transportation, who launched the appeal by bringing in presents from his family. Council employees and county councillors will donate Christmas presents throughout December for disadvantaged and vulnerable children across the county. The presents will be wrapped and handed over to children and young people by members of the Council’s Children’s Services teams in time for Christmas.

Paul Irwin said: “Our employees are fantastic, caring people and for the last two years they’ve really risen to the occasion to support our appeal by donating hundreds of presents. I’m thrilled to be running the collection again this year as I know how much everyone at the Council wants to help, and what a difference it makes to brighten up so many children’s Christmas morning.”

Supporting the appeal are the congregations of Aylesbury’s Salvation Army Church and St John’s Church, Ashley Green. Paul Irwin has also been overwhelmed by the response from residents in his Stone and Waddesdon ward. Paul explained: “I have already received so many present donations from people in my Ward – they

42 supported the appeal last year and they’ve helped to kick off the appeal brilliantly this year.”

Warren Whyte, Cabinet Member for Children’s Services, said: “It’s fantastic to know how keen our staff and councillors are to help make other families’ Christmas that little bit better. I’d like to say a heartfelt thank you to everyone who brings in a present; it will really make a big difference to the children we work with.”

6. Neighbours' street scheme to promote community spirit

Neighbours on the Pond Park estate in Chesham are being invited to band together street by street in a scheme to combat loneliness, isolation and develop a community where residents look out for one another.

The scheme, spearheaded by Buckinghamshire County Council, aims to recruit people in every road and provide them with resources and free workshops to heighten awareness of issues such as doorstep crime, scams, domestic abuse and nutrition, to increase the wellbeing and safety of the community.

The Pond Park Street Association launches at Hivings Free Church, in Upper Belmont Road, between 3pm and 7pm on Wednesday (29 November), where residents can collect information and sign up to be Street Members.

Already there's an enthusiastic response from community leaders and shopkeepers on the estate, says local County Councillor Mark Shaw.

"We have several groups that are doing a brilliant job in building community spirit," said Mark. "Forming a Street Association will help build on this great work, and draw in people who aren't as connected as we'd like."

Chandra Saujani, who runs convenience shops in Greenway, and is championing the Street Association, said: "I'm in full support of establishing the Street Association, and I'll do all I can to encourage our residents to get involved, to strengthen our sense of community."

Street Association Project Leader Helen Cavill said research showed Pond Park had lower than average healthy eating figures, higher than average breast cancer and heart disease rates, and that 24% of children were living in families on benefits - 4% above the national average.

And while overall crime figures were 30% below the national average, Pond Park has become a hotspot for doorstep criminals and mail, phone and email scams, with 18 reported incidents in the past two years among its 5,000 residents. That figure could be much higher, say Trading Standards, as only 10 per cent of scams are ever reported.

43 Helen said: "We'd like Street Members to work with their neighbours, building on a sense of neighbourliness, to ensure everyone in the community feels safe, valued and cared for."

The first workshop, on Tuesday 5 December, from 2pm to 3.30pm, will help residents protect themselves and their neighbours against targeted fraud - phone and mail scams, and doorstep criminals.

The County Council piloted the Street Association idea in Hughenden parish, another doorstep crime hotspot. Since its launch earlier this year, the scheme has grown in eight villages, with 81 Street Members covering 56 roads, and more than 30 attending training workshops.

A second Street Association was started on Aylesbury's estate in September.

Noel Brown, Cabinet Member for Community Engagement and Public Health, said: "I'm really encouraged by the way the residents in Hughenden have pulled together and worked so well to promote safety and wellbeing among their neighbours.

"Now there's a great opportunity for Pond Park residents to band together to promote a sense of community and belonging. I want to encourage their community spirit of goodwill to make sure we hold on to a tradition of neighbourliness, and make this a safe place for our children and families."

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