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AGENDA Regular Board Meeting Feast of St. Acacius Tuesday, November 27, 2018, 7:00 pm Board Room, Catholic Education Centre
The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.
A. Routine Matters 1. Call to Order and Attendance 2. Acknowledgement of First Nations Sacred Territory 3. Opening Prayer 3 4. Approval of Agenda a. Approval of Calendar Items 5. Declaration of Interest 6. Approval of Minutes, Regular Board Meeting, October 23, 2018 6 a. Business Arising from the Minutes B. Awards and Presentation 1. Principal Michelle Coutinho, Recipient of the Harmony Movement Leadership in 22 Education Award 2. C. Soplet - Royal Canadian Legion 100-year observance of the 1918 Armistice on 23 Remembrance Day 2018 C. Pastor’s Remarks 1. Rev. Mark Kolosowski, Pontifical Master of Ceremonies, Archdiocese of Toronto 24 D. Delegations E. Updates/Information/Reports from Trustees for Receipt 1. Regular Reports 2. Good News Items 3. Comments from Departing Trustees: A. Abbruscato and E. O'Toole 4. Chair's Year End Address to the Board 5. 2019-20 Education Funding Engagement Guide 25 F. Information/Reports from Committees for Receipt 1. Minutes of the Faith and Program Committee Meeting, September 11, 2018 32 2. Minutes of the Audit Committee Meeting, September 25, 2018 39 3. Minutes of the Administration and Finance Committee Meeting, October 2, 2018 44 4. Minutes of the Special Education Advisory Committee Meeting, October 17, 2018 52 5. Minutes of the Mississauga Public Library Board Meetings, September 19, 2018 57 and October 24, 2018 G. Information/Reports from Administration for Receipt 1. The 2018-2019 Catholic Board Improvement Learning Cycle 69 2. MILO, Robots4Autism 88 3. OCSTA Resolutions (to be distributed at the meeting) 91 H. Trustee/Committee/Administration Reports Requiring Action 1. Motion Recommended by the Audit Committee Meeting, November 13, 2018 92 2. New Membership on the Special Education Advisory Committee: January 2019 93 –December 2022 I. Notices of Motion J. Additional Business K. Questions Asked of, and by, Board Trustees L. Declared Interest Items M. In Camera Session See In Camera Agenda N. Rise and Report O. Future Meetings Inaugural Board Meeting: December 4, 2018 December 11, 2018 January 22, 2019 February 26, 2019 March 26, 2019 April 23, 2019 May 28, 2019 June 18, 2019 P. Adjournment
2 OPENING PRAYER
O ALMIGHTY GOD OUR FATHER IN HEAVEN FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED JUDGEMENT AND WITH PROPER PERSPECTIVE GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS ADMINISTRATIVE DECISIONS AND COURSES OF ACTION
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Remembering Our Deceased
November 2018
Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen
Student / Former Student ► David LeBlanc, former student from Queen of Heaven School and St. Paul Secondary School.
Staff / Former Staff ► Delia Radice, custodian, St. Bernadette School. ► Gabriella Bush, retired teacher, St. Clare School; mother of Paula Diamond, teacher, Father Michael Goetz Secondary School and Deanna Robbins, teacher, Notre Dame Catholic Secondary School; mother-in-law of Jonathan Diamond, teacher, Our Lady of Mount Carmel Catholic Secondary School; sister of Caroline Steger, retired teacher, Our Lady of Good Voyage School; sister- in- law of Andrew Steger, retired vice-principal; sister of Rosa Iannantoni, occasional teacher.
Family Members of Staff / Former Staff ► Dante Pongetti, father of Mara-Lee Pongetti, teacher, St. Margaret of Scotland School; father-in-law of Robert Benec, teacher, St. Clare School. ► James Jason Wilson, brother of Arlene Smerdon, speech-language pathologist. ► Magdalene Nicoletti, mother of Frances Nicoletti, teacher, St. Jean Brebeuf School. ► Winnifred Drysdale, grandmother of Glacia Stewart, child and youth worker, St. Evan Catholic School and Our Lady of Providence School. ► Antonious Mouawad Barbar, father of Nada Dableh, education resource worker, St. Julia Catholic School. ► Carmelo Contardi, father-in-law of Vicky Contardi, guidance secretary, St. Marguerite d'Youville Secondary School. ► Kathleen Gilbert, mother of Pamela Trussler, assistant secretary, St. Sofia Catholic School and Sandi Ham, retired administrative assistant, Human Resources Department, Catholic Education Centre. ► John T. LaVieille, father of Therese LaVieille, teacher, St. Benedict School and Phil LaVieille, head custodian, St. Benedict School. ► Thomas Charles Wilson, father of Arlene Smerdon, speech language pathologist. ► Ross Whytock, grandfather of Justene Thrasher, teacher, Our Lady of Mercy School and Adam Thrasher, teacher, St. Aidan Catholic School. ► John Thomas Charles Wilson, father of Arlene Smerdon, speech language pathologist. ► Edward “Eddie” Jackson, father of Leslie Gormley, education resource worker, St. Joseph Catholic School (Mississauga). ► Doris Galea, mother of Andrea Bunkiewicz, teacher, St. Aidan Catholic School and Matthew Galea, teacher, Cardinal Leger Secondary School.
Regular Board Meeting, November 27, 2018 Remembering our Deceased 4 ► Rocco Buda, father of Elena Iannicca, secretary, St. Clare School; father-in-law of Bruno Iannicca, trustee; grandfather of Sabrina Iannicca, teacher, St. Timothy School and Vince Iannicca, teacher, St. Paul Secondary School. ► Clarice Jakobczak, grandmother of Athena Bartucci, teacher, St. Catherine of Siena School. ► Gerald Joseph O'Neil, father of Dorothy Schramm, teacher, St. Joseph Secondary School. ► Edith Estella Marcella White, mother of Alison Sharon White, teacher, St. Gabriel Adult Education Centre. ► Ted Ratulowski, father of Liane Ratulowski, teacher, St. Stephen School, Krysia Ratulowski, teacher, Robert F. Hall Catholic Secondary School and Carole Ocampo, teacher, St. Roch Catholic Secondary School; father- In-law of Oliver Ocampo, teacher, St. Edmund Campion Secondary School; cousin to Ursula Witkowska, former school chaplain, Ascension of Our Lord Secondary School and St. Aloysius Gonzaga Secondary School. ► Ermeda Lenarduzzi, grandmother of Julia Lenarduzzi, teacher, St. Veronica School. ► Mario Alonzi, father of Michael Alonzi, teacher, Cardinal Ambrozic Catholic Secondary School. ► Jason LaFontaine, son of Margaret LaFontaine, retired teacher; brother of Nicole LaFontaine, teacher, St. Maria Goretti School. ► Ben Joseph Almeida, father of Christine D’Silva, teacher, St. Cecilia School, ► Josephine Bodnaruk, mother of Helen Di Filippo, elementary library technician. ► Maria Romaniuk, mother of Vera Romaniuk, retired teacher, St. Augustine Secondary School. ► Leonardo Mastantuono, father of Vicky Mazzucco, retired teacher, St. Rose of Lima School. ► Mary Geraldine Byrne, mother of Seamus Byrne, retired teacher, St. Martin Secondary School. ► Antonio da Cunha, father of Terri Gratton, teacher, St. Monica School. ► Rocco Gentile, father of Lucia Gentile, custodian, Cardinal Ambrozic Catholic Secondary School; father-in- law of Joe Gentile, Carpenter, Maintenance Department, Keaton Centre. ► Margaret Dowdall, mother of Moira Hicks, child and youth worker. ► Andy Devine, father of Paul Mayne Devine, chaplain, Holy Name of Mary Catholic Secondary School.
And also for those whose passing we have not mentioned,
we know that God will not forget.
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RECOMMENDATION TO THE BOARD
REPORT NUMBER A 6
MINUTES OF THE REGULAR BOARD MEETING OCTOBER 23, 2018
1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, OCTOBER 23, 2018, BE APPROVED.
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MINUTES Regular Board Meeting Memorial of St. John of Capilano Tuesday, October 23, 2018 7:00 pm Board Room, Catholic Education Centre
Trustees: M. Pascucci Vice Chair: A. da Silva Trustees: A. Abbruscato, D. D'Souza, L. del Rosario, F. Di Cosola, S. Hobin, B. Iannicca, E. O'Toole, T. Thomas, S. Xaviour Student Trustees: R. Pinto, F. Rosario Director of Education: M. Mazzorato Associate Director of Instructional Services: D. Amaral Associate Director of Corporate Services: D. Del Bianco Executive Superintendent of Finance, Chief J. Cherepacha Financial Officer and Treasurer: Superintendents: W. Brunton, T. Cruz, D. Finegan-Downey, S. Gos, B. Hester, M. Lewis, C. Murphy, L. Papaloni, S. Steer, L. Storey, S. Strong, M. Thomas, M. Vecchiarino Counsel: M. Beck General Managers: B. Campbell, T. Davis, C. Kyte, R. Moriah Recorder: L. Mackereth
A. Routine Matters 1. Call to Order and Attendance Chair M. Pascucci called the meeting to order at 7:00 p.m. and welcomed trustee-elect Brea Corbet who was seated in the gallery. 2. Acknowledgement of First Nations Sacred Territory Chair of the Board, M. Pascucci acknowledged the sacred territory of the Mississaugas of the Credit First Nation. 3. Opening Prayer Chair of the Board, M. Pascucci led the Opening Prayer. 4. Approval of Agenda Additions to the Agenda: G1 Letter of Retirement - Superintendent T. Cruz D 2 Delegation H. Heath-Abraham Milk Bag Mattresses Motion 241 (18-10-23) Moved by S. Hobin Seconded by T. Thomas THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED
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Motion 242 (18-10-23) Moved by B. Iannicca Seconded by S. Hobin THAT ARTICLE 7.0 OF THE PROCEDURAL BY-LAW BE SUSPENDED TO ACCEPT DELEGATION G. GASPAR'S PRESENTATION WHICH WAS RECEIVED OUTSIDE THE TIMELINES. CARRIED
Motion 243 (18-10-23) Moved by S. Hobin Seconded by T. Thomas THAT ARTICLE 7.0 OF THE PROCEDURAL BY-LAW BE SUSPENDED TO ACCEPT H. HEATH- ABRAHAM'S DELEGATION. CARRIED a. Approval of Calendar Items –Nil
5. Declaration of Interest
The following trustees declared an interest in agenda item: F 2- Minutes of the Administration and Finance Committee Meeting June 5, 2018, Item L1. Trustee M. Pascucci—family member belongs to OECTA Trustee B. Iannicca—family members belong to OECTA and CUPE 2026 Trustee S. Hobin —family members belong to OECTA Trustee A. Abbruscato—family members belong to OECTA
Motion 244 (18-10-23) Moved by L. del Rosario Seconded by E. O'Toole THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED
6. Approval of Minutes, Regular Board Meeting, September 25, 2018 Motion 245 (18-10-23) Moved by D. D'Souza Seconded by E. O'Toole THAT THE MINUTES OF THE REGULAR BOARD MEETING, SEPTEMBER 25, 2018, BE APPROVED. CARRIED
a. Business Arising from the Minutes-Nil
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7. Approval of Minutes, Special Board Meeting, October 2, 2018 Motion 246 (18-10-23) Moved by A. Abbruscato Seconded by T. Thomas THAT THE MINUTES OF THE SPECIAL BOARD MEETING, OCTOBER 2, 2018, BE APPROVED. CARRIED
B. Awards and Presentation C. Pastor’s Remarks 1. Fr. Charbel, Saint Charbel Maronite Catholic Church, Eparchy of St. Maron Canada Fr. Charbel of St. Charbel Maronite Catholic Church presented the history of his Church. Trustee L. del Rosario joined the meeting at 7:21 pm Motion 247 (18-10-23) Moved by A. da Silva Seconded by D. D'Souza THAT THE PASTOR'S REMARKS FROM FR. CHARBEL, SAINT CHARBEL MARONITE CATHOLIC CHURCH, BE RECEIVED. CARRIED
D. Delegations 1. G. Gaspar - School Bus Issues
Mr. G. Gaspar, parent delegated the board on his own behalf. Mr. Gasbar presented his concern of chronic lateness of his child's bus, emphasizing the bus performance is unacceptable. Discussion ensued.
Chair M. Pascucci passed the Chair to Trustee A. da Silva.
Superintendent M. Thomas advised STOPR is monitoring this route and has followed up with First Student. A dedicated driver has been assigned to the route. There have been significant improvements in October and STOPR will continue to monitor this route. STOPR will move forward with financial penalties when performance standards are not met. Associate Director D. Del Bianco advised that under the new contract GPSs are required in all buses which will allow for improved tracking and monitoring. Moving forward staff are investigating applications that can handle multiple operators.
Trustee D. D'Souza requested that trustees be advised of chronic bus lateness. Trustee A. da Silva passed the Chair to Trustee E. O'Toole.
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Trustee A. da Silva suggested bus operators conduct exit interviews with their drivers.
Motion 248 (18-10-23) Moved by M. Pascucci Seconded by T. Thomas THAT THE DELEGATION, G. GASPAR, SCHOOL BUS ISSUES, BE RECEIVED. CARRIED 2. H. Heath-Abraham - Milk Bag Mattresses Ms. H. Heath-Abraham, parish volunteer, delegated the Board of Trustees on her own behalf. Ms. Heath-Abraham requested school space to conduct a social justice project, milk bag mattresses, benefiting the homeless and to support the charitable work of Canadian Food for Children. Discussion ensued. Associate Director D. Del Bianco advised daytime use of the classroom Monday to Friday is subject to full cost recovery, police protocols, security checks and a lease agreement as indicated in Policy 9.05. Trustee B. Iannicca inquired if it would feasible to extend to other schools. Director of Education M. Mazzorato indicated it would be best to consider on a case-by-case basis. Motion 249 (18-10-23) Moved by T. Thomas Seconded by S. Hobin THAT THE DELEGATION, H. HEATH-ABRAHAM, SCHOOL ROOM FOR MAKING MILK BAG MATTRESSES, BE RECEIVED. CARRIED Motion 250 (18-10-23) Moved by E. O'Toole Seconded by S. Hobin WHEREAS THE BOARD SUPPORTS OPPORTUNITIES FOR STUDENTS TO PARTICIPATE IN SOCIAL JUSTICE INITIATIVES, AND WHEREAS THE VOLUNTEERS OF ST. MARGUERITE D’YOUVILLE PARISH MAKE MILK BAG MATTRESSES, AND WHEREAS THERE IS AVAILABLE SPACE AT FATHER CLAIR TIPPING SCHOOL, BE IT RESOLVED THAT THE BOARD OF TRUSTEES PROVIDE AN EXEMPTION TO POLICY 9.05, NAMELY, “OPERATION AND MAINTENANCE OF THE SPACE WILL BE CARRIED OUT BY THE BOARD ON A COST RECOVERY BASIS, AT MINIMUM, TO THE PARTNER”, TO BE REVIEWED IN TWO YEARS, TO THE ST. MARGUERITE D’YOUVILLE PARISH GROUP. CARRIED
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E. Updates/Information/Reports from Trustees for Receipt 1. Regular Reports - Nil 2. Good News Items Trustee S. Hobin shared: Iona Catholic Secondary School Our school has begun a new Justice, Community Safety and Emergency Services Specialist High Skills Major Program. We are the first program of this kind in the Board. Students from our Planning for Independence Program are being very successfully integrated into our Indigenous Arts Class. They have just completed working with an Indigenous artist to make moccasins. St. Joan of Arc Catholic Secondary School The Grade 8 Open House on October 4 was a great success. The cafeteria was full of future SJA students with their families. The healthcare students experienced a mock accident scene in Markham on October 11 and the ICT SHSM went to McMaster University to attend a Computer Hardware Workshop. Thank you to Father Rick for celebrating a lovely Mass in the gym. His homily on gratitude was very powerful.
All Saints School September and October have been busy months for All Saints. Our open house BBQ and Meet the Teacher evening was a very big success with support from staff, students and our Catholic School Council. We also completed a very successful book fair. Our Youth faith ambassadors guided the school in the Terry Fox Walk and a very successful food drive for Eden Food for Change. Grade 2 students gathered together with parents, staff and the parish team to begin their preparation for the reception of sacraments. We celebrated a beautiful Thanksgiving Mass with Father Charles and welcomed our school Trustee Hobin. We will conclude October with an Empathy Virtues celebration led by our Grade 4 and 4/5 classes. Our students have also taken part in cross-country and junior boys and girls volleyball.
Christ the King Catholic School Throughout the month, students and Catholic School Council members worked diligently selling chocolates in support of our major fundraising campaign. As well, students in Grades 4-6 embraced the crisp autumn weather and successfully participated in the Mississauga South Cross Country race. Five of our 11 racers advanced to the Board Meet. Our school wide Bullying Prevention Program focused this month on understanding bullying behaviors and exploring feelings, which corresponded well with our student- led Virtue assembly on empathy. Finally, October will end with a “spook-tacular” Halloween dance and haunted house event. St. Christopher School The St. Christopher Crusaders are off to a great school year. After welcoming many new families and students to the community, we have settled in and are looking forward to the many clubs and activities that will soon begin. Our opening school mass was a wonderful
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celebration of community lead by Fr. Scott and attended by our Trustee Hobin. Our open house was a wonderful BBQ evening attended by many where most families enjoyed the newly paved tarmac in the school yard to mingle with other families. Our Book Fair was a successful venture that generated some funds which we will put towards enhancing our primary literacy room and reading programs. We have grown and our enrolment is now 465 students. Among our many new students, we also have new faces on staff. Follow us on Twitter @StChris_DPCDSB
St. Christopher has great things are happening in October. Our newly formed Catholic School Council is preparing for a great year ahead. Our Crusader athletes competed in the family cross-country meet and our junior volleyball teams are wrapping up their successful seasons. Our student parliament has started their leadership around the school and their efforts are visible with our successful food drive for Compass Food bank. The great excitement has built around our School Wide Faith Retreat where students were ‘teamed’ up with friends from K to Grade 8 and celebrated all things faith filled: prayer meditation; nourishing our bodies; crafting a symbol to remind us of the event. Our theme was How we can help to build God’s kingdom? We wrapped up the day with a celebration of Thanksgiving at Mass in the afternoon celebrated by Fr. Scott. We are looking forward to the many activities being planned for the students at St. Christopher where we offer more than just a textbook education. St. Christopher ~Hand in Hand~ Heart to Heart~ Together in Faith!
St. Clare School October was a very busy month at St. Clare School. We had our first Catholic School Council meeting, celebrated World Teachers Day and a beautiful Thanksgiving Mass at St. Ignatius Loyola Parish. A great big Cougar cheer goes out to our Junior Boys and Girls Volleyball Teams, Cross Country Team and their coaches for their dedication and sportsmanship. Intermediate girls had the opportunity to celebrate International Day of the Girl Child by participating in a Coding Workshop at Microsoft. Grade 7 and 8 students and staff enjoyed various activities at Camp Muskoka and spent time building community and developing relationships. All students participated in School Bus Safety presentations sponsored by the transportation consortium, Dufferin-Peel, and the Ministry. On October 31 the entire school will join in some Halloween fun at our Halloween Dance-a-thon fundraiser organized by our Catholic School Council. Students, teachers and parents will dance throughout the day dressed in some amazing costumes. The Catholic School Council has also sponsored Show to Go Productions to work with students and staff to prepare for our Christmas Concert.
St. Francis of Assisi School What an amazing start to the school year here at SFA. We welcomed a new JK/SK class to our Kindergarten team. SFA had the honour of having Fr. Bernard visit all the classes in preparation for our first school mass of the year. Thank you Father for a wonderful mass and teaching us all about new beginnings. The SFA community gathered together for our BBQ / School Open House where all had a chance to meet their new teachers. Some families participated in our Family Legacy Book donation in which families would purchase a book for circulation in our newly renovated Learning Commons. Families and students had the opportunity to participate in the Escarpment Adventures in our gymnasium which is an
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indoor climbing school for the students. Some of the activities were cargo nets, rope ladders, zig-zag ladders, monkey ropes, and a mini Ninja Warrior Obstacle Course. It was great seeing our intermediates helping the younger grades through these activities. True SFA spirit. Speaking of Spirit, shout outs to everyone that donated a Toonie for Terry Fox. We surpassed our goal and raised over $1600 for Terry. Mrs. Hobin even had a chance to put some pies in the face of some teachers for SFA reaching our goal at our Faith virtue assembly. We also celebrated our wonderful patron saint St. Francis’ feast day on October 4th. Currently there are many activities taking place around SFA – Jr Volleyball, Cross Country, Youth Faith Ambassadors, Glee Club, Senior Choir, Beauty & the Beast Auditions, Co-ed Intermediate indoor soccer tryouts & tournament, various clubs such as coding, maker-space & STEAM, coding at Microsoft, intermediate ballroom dancing, school council meetings, Junior Achievement, Party Safari, and Grade 6 RAID program.
St. Helen School The start of the school year at St. Helen has been filled with faith and excitement. Our school population currently stands at 208 students. On Tuesday September 18, our Grade 8 students attended Freedom Day through the Friends of Simon Wiesenthal Centre. The event promoted co-operation and collaboration among youth. On Friday September 21 our students participated in our annual Terry Fox Walk. The school raised an impressive $1025.95 for the Canadian Cancer Society. The month concluded with our Virtue Assembly on September 24. Our Grade 5 and 6 students highlighted the virtue of faith through song. The school’s Open House will be taking place on September 27. The month of October was filled with excitement at St. Helen. Our Grade 4, 5 and 6 students visited the Hockey Hall of Fame on October 2. Our Junior Volleyball teams had successful seasons displaying enthusiasm and sportsmanship. On October 10, eighteen of our students participated in the Family of Schools Cross Country Meet at Erindale Park. On October 12, a Fire Truck from Local 1212 visited to conclude Fire Prevention Week. In the coming weeks, our Intermediate Volleyball season will begin, our Grade 7 and 8 students will be visiting Silver creek and our Grade 6 students will be participating in the RAID program and Camp Muscoda leadership training at the school. The month concludes with our Virtues Assembly on October 30 at 1:15 p.m. Thank you to Trustee Hobin for her continued support of our school community. St. Louis School October has been a busy month at St. Louis School. It is a month in which we truly get started with all those wonderful things we do to engage our students in learning. September 26 was our Open House and Annual BBQ, an opportunity for our families to come out and visit and see where their children spend 6 hours a day. On October 2 we had our Virtue Assembly and celebrated the Virtue of Faith and launched our virtue for October, Empathy. The Catholic School Council elections took place on October 3. On October 10 we participated in the Family Level Cross Country Meet and three of our students will advance to the Board Level Track and Field Event. On October 16, The Rosary Apostolate began their monthly visits to our school. October 16 was also our first meeting of Start2Finish, a group who has taken out an afterschool permit and will work with our students Gr 1-6 every Tuesday after school to train for a 5k run at York University in May 2019. This is our second year with this organization. On October 23 we celebrated our First School Mass and Our
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Thanksgiving Mass in our gym. On October 24, Officer Billy began the Peel Regional Education Program with our school. Officer Billy is so great. He also comes out each Tuesday evening to be a part of our Running and Reading after school program. We ended October with a Halloween Dance-a-thon, our annual fundraiser for our school. October was truly a great month.
St. Luke Catholic School St. Luke’s Catholic school community journeyed in faith together as we celebrated the virtue of the month. We had an excellent start to the school year and on September 19, the St. Luke community gathered for our Open House Barbeque and Book Fair. We were pleased to have Trustee Sharon Hobin with us to greet our families. Our Grade 7’s created everlasting memories at Camp Muskoka. Our athletic season has begun and our volleyball and cross- country teams are in full swing. As joyful disciples we look forward to praying with our Rosary Apostolates. FANG-tastic times were enjoyed at St. Luke this October. St. Luke’s Thanksgiving/Opening Mass took place at St. Mary Star of the Sea. Parents, students, staff and our trustee Sharon Hobin joined in prayer and song led by our talented choir. Our Grade 6 classes visited Silver Creek, while our Kindergarten classes enjoyed their trip to Andrew Scenic Acres. Our Catholic School Council actively organized our successful Halloween Dance-A-Thon. Our faithful Rosary Apostolates began teaching students how to pray the Holy Rosary. St. Luke’s Catholic School community journeyed in faith together as we celebrated the virtue of the month.
St. Margaret of Scotland What a joy it is to celebrate Mass with devotion at St. Margaret of Scotland. We were blessed to have Monsignor Shiels preside on the Feast Day of the North American Martyrs. Monsignor Shiels engaged the students with the story of the Jesuit missionaries who were brutally tortured and martyred in the mid 17th century in Canada, in what is now southern Ontario and upstate New York, during the warfare between the Iroquois and the Huron. How blessed were the students as they saw heaven kiss earth during the consecration of the Holy Eucharist. Monsignor Shiels demonstrated passion, fervor and humanity throughout the Mass. Students followed suit in full and active participation. We were also blessed to have our Grade 8 students lead by serving; reading the first and second readings; reading the psalm; reading the prayers of the faithful; and bringing of the gifts to the altar. Thank you to our Religion Coordinator Ms. Peterson, Religion Consultant Ms. De Angelis, the St. Margaret of Scotland liturgical committee, the music ministry, the Eucharistic ministers, and the classroom teachers who all worked behind the scenes to make this opening Mass so special. Our Thanksgiving Food Drive was a great success this year thanks to our St. Margaret of Scotland community. Their incredible generosity will help to feed more than 350 families in our area for more than just the Thanksgiving weekend. We would like to offer special thanks Mrs. Da Costa, Mrs, Goicoechea, Mrs. Wasenda, Mme Leone, Mme Romero, Mme McLeod and her wonderful class for their contributions to making this a drive a great success. Proverbs 19:17 (NIV) “Whoever is kind to the poor lends to the LORD, and he will reward them for what they have done.
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St. Mark School Our Terry Fox Event surpassed our target goal of $2000, generating $3400 for the Terry Fox Foundation. October began with a Thanksgiving Mass celebrated by Father Tim Hanley and led by our Grade 6 students. The Rosary Apostolate Group began their work at St. Mark School with their monthly visits to all classes, illuminating our Holy Mother and praying the Rosary. St. John’s Ambulance Dog Therapy sessions have proven to be successful with our school community teaching students greater social engagement, stress relief, comfort and unconditional love while increasing self-confidence and self-esteem. Loyola Catholic Secondary School The entire school community celebrated the opening school mass with Fr. Charles from St. Ignatius of Loyola Parish presiding and the student Chaplaincy group (HOPE Club) travelled to Martyrs’ Shrine in Midland. National Tree Day was celebrated by the school community by planting of annuals and perennials around the school. Loyola students and staff participated in the annual Terry Fox Walk/Run and raised $2300. Loyola students in the Planning for Independence Program successfully participated in the Bocce tournament at David Suzuki Secondary School. Loyola hosted Friday Night Lights and defeated Clarkson Secondary School. The Grade 8 Information Night welcomed a full house of interested students and parents; there was particular interest in our French Immersion and Extended French Programs from Open Access families as well as our feeder school students. Trustee E. O'Toole shared: Divine Mercy School Staff and students participated in bus safety presentations, Peel Police Education presentations, Camp Muskoka October 15 to17, volleyball teams going strong, Virtue of Empathy assembly on October 29 and the Halloween Dance on October 31. St. Albert of Jerusalem School In the Spirit of Thanksgiving St. Albert of Jerusalem held a food drive to collect non- perishable food items for Eden Food Bank. Thanks to our generous families, the community of St. Albert of Jerusalem donated many boxes of food to help those in need. St. Bernard of Clairvaux Catholic School Our Thanksgiving Food Drive was a resounding success. Our school community was able to donate over 1000 lbs. of food to Eden Food for Change. Principal Sauvé and Eco-Lead Teacher, Julianna Anisko-Clutton were the lead presenters at the Principal’s Breakfast at Riverwood Conservancy. They presented to principals from Dufferin-Peel and Peel District School Boards, explaining the Ontario Eco Schools program and how to form strong Eco Schools in Peel Region. For last month’s Terry Fox Run/Walk, the school community raised close to $2200.00! For the upcoming When Faith Meets Pedagogy, St. Bernard of Clairvaux staff members, Clorinda Androulakis and Karen Rose, will be presenting a breakout session entitled “Welcome All” which explores sacramental preparation for students with differing abilities.
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We are in the process of converting part of our Library Learning Commons into a “Makerspace”, a collaborative workspace for students where they make, learn, explore, and share interests. It’s a space to help students develop the 21st century skills they will need in the fields of science, technology, engineering, the arts, and math (STEAM). Examples of the work will include coding, robotics, sewing, and inventing. St. Faustina School We are blessed to have Esther O’Toole as our trustee. God Bless her in retirement. Our Terry Fox Walk reached goal of raising over $1,000 and five teachers participated in pie in the face event. The school community is proud to participate in our Thanksgiving food drive for Eden Food For Change. St. Simon Stock School Three St. Simon Stock students participated in Cross Country and made it to the Board finals. Congratulations to Joseph H. (Grade 5) Nadia S. (Grade 5) and David M.-A. (Grade 7). Our Peel Police Youth Education officer had his first visit with students in Grades 4-8. Topics included: Introduction to Social Media, Youth and the Law, Digital Citizenship and Internet Safety. Our school’s EQAO results are very positive. Our students achieved better than both the Board and the Provincial averages in Grade 3 and 6 Reading, Grade 3 and 6 Writing as well as Grade 3 and 6 Mathematics. 100% of our Grade 6 students achieved or exceeded the provincial standard in Writing. Our opening school Mass with Father Mark Villanueva (St Josephine Bakhita Parish) is scheduled for October 26 at 930 a.m. St. Teresa of Avila School The Catholic School Council had their elections and meeting. Students and staff participated in the Opening School Day Feast Mass, Thanksgiving Food Drive, Cross Country Family meet with 7 students moving to the board finals, Rosary Apostolate, Pizza days, Breakfast Club, Tree Planting, Purple Day and the Virtue Assembly for Empathy. Our Lady of Mount Carmel Secondary School The Mount Carmel community raised $18,000 during the Terry Fox Walk. Trustee M. Pascucci shared: Philip Pocock Secondary School is proud to share the Modern Artist article written about student Andrew Sudyk, about his passion for drone filming: https://www.modernmississauga.com/main/2018/9/21/modern-artist-andrew-sudyk Trustee A. Abbruscato shared: Canadian Martyrs School The principal received a letter from Archbishop Thomas Cardinal Collins recognizing their efforts in raising $3,020.00 for ShareLife.
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Corpus Christi School Students and staff are excited about launching their theme for the year focusing on Gratitude. St. Pio of Pietrelcina School Students collected over twenty boxes of food in support of the Breakfast Program at Peel Youth Village/the Acorn Community. Students are very excited about our annual Hallowe'en Spook A Thon fundraiser. The Kick Off Assembly took place October 12. The Junior Girls' Volleyball team participated in the Mississauga East tournament on October 16.
F. Information/Reports from Committees for Receipt 1. Minutes of the Board By-Law/Policies Review Committee Meeting, May 29, 2018, Motion 251 (18-10-23) Moved by B. Iannicca Seconded by T. Thomas THAT THE MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING, MAY 29, 2018, BE RECEIVED. CARRIED
2. Minutes of the Administration and Finance Committee Meeting, June 5, 2018 Motion 252 (18-10-23) Moved by A. Abbruscato Seconded by S. Hobin THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, JUNE 5, 2018, BE RECEIVED CARRIED
3. Minutes of the Special Education Advisory Committee Meeting, June 13, 2018 Motion 253 (18-10-23) Moved by S. Hobin Seconded by L. del Rosario THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, JUNE 13, 2018, BE RECEIVED. CARRIED
Minutes of the Regular Board Meeting, October 23, 2018 17 A 6 Pg. 12
G. Information/Reports from Administration for Receipt 1. Letter of Retirement - Superintendent T. Cruz The letter of retirement was distributed at the meeting. Director of Education, M. Mazzorato highlighted Superintendent T. Cruz's career at the DPCDSB, her leadership, advances in supports for Special Education and Learning Services and student achievement. Trustees thanked Superintendent T. Cruz for her talents and gifts, her professionalism and commitment to the well-being of students. They congratulated her and wished her God's blessings on her retirement. Motion 254 (18-10-23) THAT THE LETTER OF RETIREMENT RECEIVED FROM T. CRUZ, SUPERINTENDENT, BE RECEIVED WITH REGRET. CARRIED
H. Trustee/Committee/Administration Reports Requiring Action 1. Motions Recommended by the Board By-Law/Policies Review Committee, October 16, 2018 Motion 255 (18-10-23) Moved by B. Iannicca Seconded by T. Thomas THAT THE POLICY REVIEW AND DEVELOPMENT PROCESS 2018 – 2019, BE APPROVED. CARRIED
Motion 256 (18-10-23) Moved by B. Iannicca Seconded by T. Thomas THAT POLICY 8.00: VANS/BUSETTES FOR SECONDARY SCHOOLS, BE APPROVED AND ADOPTED, AS AMENDED. CARRIED
Motion 257 (18-10-23) Moved by B. Iannicca Seconded by T. Thomas THAT PROPOSED POLICY: PERFORMANCE REVIEW – DIRECTOR OF EDUCATION, BE APPROVED AND ADOPTED. CARRIED
Minutes of the Regular Board Meeting, October 23, 2018 18 A 6 Pg. 13
2. Ontario Catholic School Trustee Association (OCSTA) 2018-2019 Membership Fee and Friends and Advocates of Catholic Education Levy Superintendent of Financial Services, Chief Financial Officer and Treasurer, J. Cherepacha, advised that the DPCDSB has received the OCSTA invoice related to central bargaining and the related funding from the Ministry, Motion 258 (18-10-23) Moved by S. Hobin Seconded by A. da Silva THAT THE REPORT, OCSTA 2018-2019 MEMBERSHIP FEE AND FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION LEVY, BE RECEIVED. CARRIED
Motion 259 (18-10-23) Moved by B. Iannicca Seconded by S. Hobin THAT THE DPCDSB INVITE THE OCSTA PRESIDENT AND EXECUTIVE DIRECTOR TO ADDRESS MEMBERSHIP FEES. CARRIED
I. Notices of Motion - Nil J. Additional Business - Nil K. Questions Asked of, and by, Board Trustees 1. Trustee S. Hobin inquired about the televisions at Loyola Catholic Secondary School. Director M. Mazzorato indicated staff will take back and provide the information. 2. Trustee B. Iannicca requested staff provide information in Issues and Events related to: provincial funding for the education costs, increase in busing costs in 2018 and previous walking distances. 3. Trustee B. Iannicca requested the protocols and definition of bullying be presented at a Faith and Program Committee meeting. 4. Trustee B. Iannicca inquired if a parent, who is a DPCDSB teacher is able to advocate on behalf of her child. Director M. Mazzorato advised the parent has the right to advocate for their child. 5. Trustee E. O’Toole inquired about the air conditioning system in the gym at Our Lady of Mount Carmel Secondary School. Superintendent M. Thomas advised facilities staff have reviewed and recommended replacing the unit. Associate Director D. Del Bianco advised the Capital Renewal Strategy for next year will be developed. 6. Trustee M. Pascucci, noted an article regarding school council funding. Director of Education M. Mazzorato advised that DPCDSB has not received an official memo. DPCDSB would be represented by the Central Committee for Catholic School Councils. 7. Trustee M. Pascucci inquired about the ministry funding for renewal that was rescinded and asked that trustees receive a summary of the project list by email.
Minutes of the Regular Board Meeting, October 23, 2018 19 A 6 Pg. 14
8. Trustee M. Pascucci requested an update of the International Language sites. Director M. Mazzorato advised the information is on the DPCDSB website and also listed in the Destinations guide. Staff will provide the links in Issues and Events.
L. Declared Interest Items 1. Minutes of the Administration and Finance Committee Meeting, June 5, 2018 Item L1 Motion 260 (18-10-23) Moved by T. Thomas Seconded by L. del Rosario THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, JUNE 5, 2018 ITEM L1, BE RECEIVED. CARRIED
M. In Camera Session Motion 261 (18-10-23) Moved by A. Abbruscato Seconded by E. O'Toole THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF LEGAL MATTERS. CARRIED N. Rise and Report Received Minutes of the Regular Board Meeting, Special Board Meeting, Question with respect to legal challenges and a MPP issue. Motion 262 (18-10-23) Moved by B. Iannicca Seconded by F. Di Cosola THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN. CARRIED
Minutes of the Regular Board Meeting, October 23, 2018 20 A 6 Pg. 15
O. Future Meetings November 27, 2018 Inaugural Board Meeting: December 4, 2018 December 11, 2018 January 22, 2019 February 26, 2019 March 26, 2019 April 23, 2019 May 28, 2019 June 18, 2019 P. Adjournment Motion 263 (18-10-23) Moved by E. O'Toole Seconded by A. Abbruscato THAT THE MEETING BE ADJOURNED AT 9:35 P.M. CARRIED
Minutes of the Regular Board Meeting, October 23, 2018 21
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 1
AWARDS AND PRESENTATIONS
PRINCIPAL MICHELLE COUTINHO RECIPIENT OF THE HARMONY MOVEMENT LEADERSHIP IN EDUCATION AWARD
1. THAT THE HARMONY MOVEMENT LEADERSHIP IN EDUCATION AWARD PRESENTED TO PRINCIPAL MICHELLE COUTINHO, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 22
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 2
AWARDS AND PRESENTATIONS
PRESENTATION OF THE ROYAL CANADIAN LEGION 100-YEAR OBSERVANCE OF THE 1918 ARMISTICE ON REMEMBRANCE DAY 2018 C. SOPLET
1. THAT THE PRESENTATION OF THE ROYAL CANADIAN LEGION 100-YEAR OBSERVANCE OF THE 1918 ARMISTICE ON REMEMBRANCE DAY 2018 BY C. SOPLET, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 23
RECOMMENDATION TO THE BOARD
REPORT NUMBER C 1
PASTOR’S REMARKS REV. MARK KOLOSOWSKI PONTIFICAL MASTER OF CEREMONIES ARCHDIOCESE OF TORONTO
1. THAT THE PASTOR’S REMARKS RECEIVED FROM REV. MARK KOLOSOWSKI, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 24
RECOMMENDATION TO THE BOARD
REPORT NUMBER E 5
2019-20 EDUCATION FUNDING ENGAGEMENT GUIDE
Agenda – Regular Board Meeting – November 27, 2018
Box 2064, Suite 1804 20 Eglinton Avenue West Toronto, Ontario M4R 1K8 T. 416.932.9460 F. 416.932.9459 [email protected] www.ocsta.on.ca
Beverley Eckensweiler, President Michelle Griepsma, Vice President Nick Milanetti, Executive Director
November 19, 2018
TO: Chairpersons and Directors of Education - All Catholic District School Boards
FROM: Beverley Eckensweiler, President
SUBJECT: 2019-2020 Education Funding Guide
Attached please find a 2019-2020 Education Funding Guide distributed by the Ministry of Education on November 16, 2018. The document seeks input by December 14, 2018. OCSTA is carefully reviewing the document and enclosed requests, prior to providing any response.
As always, should you have any questions, please do not hesitate to contact us.
Attachment: 2019-2020 Education Funding Guide Invitation re Input on Education Funding for the 2019-2020 School Year
P R O M O T I N G A N D P R O T E C T I N G C A T H O L I C E D U C A T I O N 25 26 2019-20 Education Funding Guide
27 In June 2018, Ontario elected a government committed to restoring accountability and trust in Ontario’s public institutions and finances.
Since coming to office, we have taken a number of positive steps to improve our province’s education system. Currently, we are engaging in broad public consultations that will ensure that everyone interested has an opportunity to provide feedback and help shape the future of education in Ontario.
I believe educating our children is the most important job in the world. Here at the Ministry of Education we are committed to working together to achieve student success, while spending taxpayer dollars efficiently and with greater accountability. We are also looking to our education partners to provide input on how we can achieve these efficiencies throughout the sector.
Together, we will prepare Ontario students for success, improve their academic achievement and equip them with the tools they need to face the realities of today and the possibilities of the future.
Sincerely,
The Honourable Lisa Thompson, Minister of Education
Each year, using the expertise and insight of our partners, the ministry works to address funding challenges and opportunities for Ontario’s students and families. Using this engagement guide, we are again requesting feedback that will help us to deliver vital education programs and services efficiently.
Ontario’s education system is strong in large part because of the leadership and advocacy of our school boards and education stakeholders. As Deputy Minister, I look forward to further strengthening our partnership and working collaboratively on behalf of students.
Thank you in advance for sharing your valuable insights and ideas as part of this year’s education funding engagement.
Sincerely,
Nancy Naylor Deputy Minister of Education
Page | 2 28 Introduction The government recently released a line-by-line review of government spending, Managing Transformation - A Modernization Action Plan for Ontario, undertaken by Ernst & Young LLP. The review reveals rapid expenditure growth across key sectors and public programs under the previous government. The review was based on analysis of government financial and program data, and builds on the work of Ontario's Auditor General and the Financial Accountability Officer. The government is committed to improving accountability and making efficient and effective use of taxpayer dollars. The EY review outlined an objective of efficiency gains in the order of four cents on the dollar to be found in the governments’ expenditures. As such, the government will be looking to our partners in the education sector to find efficiencies and improve accountability.
As Ontario’s deficit has ballooned to $15-billion, the line-by-line review recommends a number of large-scale opportunities to transform programs and services to ensure sustainability and value for money. This discussion guide will ask questions about how to start thinking about education funding reform in Ontario, including more efficient price setting and outcomes-based funding. For more information about the current education funding model, please see the 2018- 19 Education Funding page of the Ministry of Education’s website.
About this Engagement Education partners are being provided with an opportunity to submit feedback about education funding, through written electronic submissions, on the following four topics: • Efficient Price Setting; • Outcomes-Based Funding; • Accountability and Value-for-Money; and • Other Education Funding Efficiencies.
You may also submit feedback on education funding topics not outlined in this guide. In order to ensure your feedback is considered, please forward your electronic submission by Friday, December 14, 2018 to: [email protected] arranged by topic.
Should you have any questions about this engagement guide, please send them to: [email protected]. Other Education Engagements The government has recently embarked on the largest education consultation in Ontario’s history and is inviting everyone – parents, students, educators and interested individuals or organizations – to provide feedback on the education system in Ontario. The consultation includes open submissions, an online survey and telephone town halls.
For more information, please visit the consultation website. Page | 3 29 Efficient Price Setting The modern role of the ministry is as a system funder and steward. One of the best ways to ensure strong delivery of service and return on investment is to set efficient prices. Parts of the Grants for Student Needs (GSN) are already consistent with the concept of efficient price, for example, class size funding based on averages and funding based on the efficient use of space.
Considerations 1. Are there areas of the GSN which currently use efficient price setting which could be re-evaluated for further efficiencies? 2. Are there allocations of the GSN which currently do not use efficient price setting, but should be considered for reform?
Outcomes-Based Funding Outcomes-based funding is intended to aid students by encouraging schools to focus more on providing supports and clearing the obstacles that prevent some students from achieving their full potential and graduating. Although the GSN was not designed as an outcomes-based model, portions of it could be targeted to reducing gaps in student outcomes, which could result in better and more equitable results for students and their families.
Considerations 1. Are there areas of the GSN which could be reformed to an outcomes-based model (e.g. Learning Opportunities Grant)? How would the outcome be measured? 2. How can the funding model do a better job of indicating whether the investments made have maximized returns in achievement?
Accountability and Value-For-Money The ministry is focused on ensuring that taxpayers get the best possible service for their money. It is also focused on ensuring that funding is being used for its intended purpose. With limited resources, it means keeping the focus on key priorities and making strategic choices about how best to use resources to improve student achievement.
Considerations 1. Are there parts of the funding formula that are not core to the delivery of education in Ontario? If so, what are they? 2. Should the government explore ways for alternative access to non-core programming? 3. Should the ministry undertake a review of targeted areas of the funding formula to increase accountability and value-for-money? If so, what are they? Page | 4 30 Other Education Funding Efficiencies The ministry continues to evaluate opportunities to streamline, review and strategically bundle education funding – both in the GSN and through other transfer payments – that support the delivery of education in Ontario.
Considerations 1. Are there areas of overlap or duplication within the GSN? If so, what are they? 2. Are there areas of overlap or duplication with other funding streams (e.g. Education Programs – Other, other ministries, other levels of government)? If so, what are they?
Conclusion As all effective organizations do, we must continue to look for best practices in managing resources and continue to work collaboratively to develop future strategies for achieving greater efficiencies. Going forward, program funding in the education sector will need to be managed carefully with the goal of preparing Ontario students for success, improving their academic achievement and equipping them with the tools needed to enter the working world.
Thank you for taking the time to read this guide, and we look forward to receiving your submission.
Page | 5 31
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 1
MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING SEPTEMBER 11, 2018
1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 11, 2018, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 32
F 1 Pg. 1
Minutes of the Faith and Program Committee Meeting Tuesday September 11, 2018 - 7:00 p.m. Board Room, Catholic Education Centre
Chair: L. del Rosario Vice Chair: S. Xaviour Trustees: A. Abbruscato A. da Silva F. Di Cosola S. Hobin B. Iannicca E. O’Toole M. Pascucci T. Thomas Student Trustees: R. Pinto F. Rosario Director of Education: M. Mazzorato Associate Director of Instructional Services: D. Amaral Associate Director of Corporate Services: D. Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer: J. Cherepacha Supervisory Officers: W. Brunton T. Cruz R. Eberhardt D. Finegan-Downey S. Gos B. Hester M. Lewis C. Murphy L. Papaloni T. Peel S. Steer L. Storey M. Thomas M. Vecchiarino General Manager: C. Kyte Recorder: L. Mackereth Regrets: Trustee D. D’Souza
A Routine Matters
1. Call to Order and Attendance At 7:05 p.m. L. del Rosario, Chair of the Faith and Program Committee, called the meeting to order.
2. Acknowledgement of First Nations Sacred Territory Committee Chair L. del Rosario acknowledged the sacred territory of the Mississaugas of the Credit First Nation.
3. Opening Prayer – Feast of St. Felix and Regula L. del Rosario, Chair of the Faith and Program Committee, led the Opening Prayer.
4. Declaration of Interest – Nil
5. Approval of the Agenda Trustee M. Pascucci requested the addition of a Private Session-Trustees and Director of Education a. Approval of Calendar Item-Nil
Minutes – Faith and Program Committee Meeting – September 11, 2018 33 F 1 Pg. 2
Moved by T. Thomas
THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED
6. Approval of the Minutes of the Faith and Program Committee Meeting, June 12, 2018
Moved by A. Abbruscato
THAT THE MINUTES OF THE FAITH AND PROGRAM MEETING, JUNE 12, 2018, BE APPROVED. CARRIED
a. Business Arising from the Minutes – Nil
B Awards and Presentations - Nil
C Pastor’s Remarks - Nil
D Delegation - Nil
E Updates/Information/Reports from Trustees for Receipt
1. Regular Reports - Nil
2. Student Voice Council Report
Moved by A. Abbruscato
THAT THE STUDENT VOICE COUNCIL REPORT BE RECEIVED. CARRIED
Student Trustees R. Pinto and F. Rosario provided the Student Voice Update:
We are excited to be working with our new Student Voice Council staff advisors Elizabete Rego, Principal Lead M. Burazin and Vice Principal Lead S. Simeone. The first Student Voice meeting will take place September 20 at St. Francis Xavier Parish Hall, and the Annual Conference will take place March 7.
R. Pinto has been invited to sit on the ASSIST Mental Health Advisory Committee by the Student Trustees’ Association and the student trustees will be liaising with DPCDSB Mental Health Committee.
The Ontario Student Leadership conference will take place October 17 to 19 in Niagara.
3. Good News Items - Nil
Minutes – Faith and Program Committee Meeting – September 11, 2018 34 F 1 Pg. 3
F Information/Reports from Committees for Receipt – Nil
G Information/Reports from Administration for Receipt
1. Catholic Education Week, 2018-2019 – C. Murphy
Moved by S. Xaviour
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, CATHOLIC EDUCATION WEEK, 2018-2019, BE RECEIVED. CARRIED
Superintendent of Program and Learning Services, C. Murphy, introduced the report that highlighted the theme and S. Peterson, Coordinator of Religious Education and Faith Formation provided background information on Catholic Education Week 2019, Living as Joyful Disciples/Vivre en desciples joyeux. Resources have seen shared with schools and are available on the Ontario Catholic School Trustees’ Association (OCSTA) website. The initiative has grown to encompass the whole year, concluding with Catholic Education Week celebrations from Sunday May 5 to Friday May 10, 2019.
Trustees requested to personally deliver the resources to their parishes.
2. Summer Learning Opportunities: 2018 Update – C. Murphy/M. Vecchiarino
Moved by E. O’Toole
THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, SUMMER LEARNING OPPORTUNITIES: 2018 UPDATE, BE RECEIVED. CARRIED
Superintendents M. Vecchiarino and C. Murphy reviewed the report that identified many of the Program, Special Education, Well-Being, and Experiential Learning and Adult/Continuing Education initiatives in Peel Region and Dufferin County.
Superintendents M. Vecchiarino and C. Murphy provided details of some of the learning opportunities for students, staff and adult learners during the summer 2018 including: Kindergarten Year 2 - Grade 5 Summer Literacy Camp; Grades 6, 7 & 8 Elementary Summer School; Get Ready! For Secondary – Summer Transition Program; Dual Credits Summer Programs, Specialist High Skills Major (SHSM) Cooperative Education; Focus on Youth Summer Camps 2018; Peel International Educational Alliance Partnership; Summer Institute 2018; Secondary Summer School and Adult Education Programs. Staff responded to questions of clarification.
In response to trustees’ requests, staff will ensure all secondary school websites contain detailed information of their Grade 9 Orientation and Get Ready! Programs throughout the summer months, and requested year over year data, percentages and student feedback.
Trustees inquired about staff participation and year over year statistics for the Summer Institute Program.
Minutes – Faith and Program Committee Meeting – September 11, 2018 35 F 1 Pg. 4
H Trustee, Committee, Administration Reports, Requiring Action - Nil
I Notices of Motion - Nil
J Additional Business - Nil
K Questions asked of, and by Board Members
1. In response to Trustee M. Pascucci’s inquiry concerning Principal movement and School Generated Funds, Associate Director D. Amaral explained the process.
2. Trustee M. Pascucci indicated the Committee Vice Chair should be noted in the minutes.
3. Trustee S. Hobin inquired about FDK. Associate Director D. Amaral advised the board- wide FDK aggregate is 26:1. Superintendent S. Steer advised if there are insufficient number of cubbies in the FDK classroom, Plant Facilities will be retrofitting. Trustee S. Hobin requested fact sheets on class size for all grades.
4. Trustee A. Abbruscato inquired about the shortage of French teachers. Associate Director D. Amaral advised staff is actively recruiting for French positions. Positions are posted on Apply to Education. Administrators are reviewing and qualified teachers may be asked to teach French.
5. Trustee A. da Silva advised of parental concern for FDK/1 split classes. Associate Director D. Amaral advised that professional development for teachers, resources for schools with FDK/1 classes and consultant classroom support will assist in the implementation. Trustee da Silva requested communications and explanation of the resources and supports available for parents through the transition.
6. Trustee A. da Silva inquired about the Right to Life Conference on October 10. S. Peterson, Coordinator of Religious Education and Faith Formation, advised staff have communicated with the group and will review the information once received. Staff will communicate to trustees when information is received.
7. Trustee A. da Silva inquired about the portable air-conditioning unit pilot. Associate Director D. Del Bianco advised the pilot timeframe was May to September. Upon completion, the findings will be analyzed and shared.
8. Trustee A. da Silva asked if DPCDSB subscribes to an online media resource named Formed for Catholics. Associate Director D. Amaral advised staff will review licensing.
9. In response to Trustee T. Thomas, Associate Director D. Amaral advised that DPCDSB is actively recruiting DECEs.
10. Trustee T. Thomas inquired about the portables at the PAR transitioning schools. Associate Director D. Del Bianco advised the portables at St. Gregory and St. Valentine are short term. They are new, state of the art portables complete with technology and air- conditioning.
Minutes – Faith and Program Committee Meeting – September 11, 2018 36 F 1 Pg. 5
11. Trustee T. Thomas advised of the St. Valentine PLASP waitlist. Superintendent S. Steer will review.
12. Trustee B. Iannicca inquired about FDK cubbies. Associate Director D. Amaral advised millwork in the FDK classrooms is custom.
13. Trustee B. Iannicca provided some topics that could be included in the Trustee Orientation: SHSMs, classroom sizes, and challenges/opportunities with air-conditioning.
14. Trustee B. Iannicca requested enrollment projections, actual enrollment and percentages.
15. Trustee B. Iannicca requested the number of anaphylaxis students, by family of schools and number of students with prevalent medical conditions when information becomes available.
16. Trustee E. O’Toole requested communication for school newsletters to clarify maximum class size.
17. In response to Trustee E. O’Toole’s inquiry about lunch time for elementary students, Associate Director D. Amaral advised elementary students are allotted 20 minutes to eat their lunch.
18. Trustee F. Di Cosola inquired if DECEs are replaced when absent. Associate Director D. Amaral advised DECE absences are filled through the TRACS system.
19. In response to Trustee F. Di Cosola’s FDK inquiry, Associate Director D. Amaral advised that on the day of data collection FDK classes containing 15 students are entitled to a teacher, classes of 16 or more are entitled to a certified teacher and a DECE. FDK/1 classrooms are capped at 20 students.
20. Trustee F. Di Cosola inquired about elementary Science Technology Engineering and Mathematics (STEM) programs. Associate Director D. Amaral advised DPCDSB is investigating. Teachers are teaching the expectations from those areas of the curriculum.
21. In response to Trustee S. Hobin’s FDK/1 inquiry, Superintendent S. Steer advised newsletter communication, tip sheets for parents and reorganization emails will help to assist parents in understanding in how classes are established.
22. Trustee M. Pascucci requested Plant/Facilities staff contact St. Mary Star of the Sea.
23. In response to Trustee A. da Silva’s portable inquiry, Associate Director D. Amaral confirmed there is a safety protocol for student safety.
The Chair was passed to Trustee T. Thomas.
24. Trustee L. del Rosario inquired about the widening of Mavis Road at Courtney Park. Associate Director D. Amaral advised staff will review and refer to the Mississauga Traffic Safety Council.
L Declared Interest Item - Nil
Minutes – Faith and Program Committee Meeting – September 11, 2018 37 F 1 Pg. 6
M In Camera Session
Moved by M. Pascucci
THAT THE FAITH AND PROGRAM COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF CONFIDENTIAL MATTERS. CARRIED
N Rise and Report Approved: Minutes of the In Camera Session of the Faith and Program Committee Meeting, June 12, 2018 Received: Embargoed EQAO and OSSLT information
Moved by T. Thomas
THAT THE FAITH AND PROGRAM COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA, EMBARGOED INFORMATION AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN. CARRIED
O Future Meetings October 9, 2018 March 19, 2019 November 13, 2018 April 9, 2019 December 10, 2018 May 21, 2019 January 15, 2019 June 11, 2019 February 12, 2019
P Adjournment Moved by T. Thomas
THAT THE MEETING BE ADJOURNED AT 10:25 P.M. CARRIED
Minutes – Faith and Program Committee Meeting – September 11, 2018 38
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 2
MINUTES OF THE AUDIT COMMITTEE MEETING OCTOBER 2, 2018
1. THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, OCTOBER 2, 2018, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 39
F 2 Pg. 1
Minutes of Audit Committee Meeting Memorial of Sts. Cosmas and Damian, Martyrs Tuesday, September 25, 2018, 5:00 p.m. Board Room, Catholic Education Centre
Chair: S. Hobin Vice Chair: (Non Board Member) K. Travers Board Member: F. Di Cosola D. D’Souza Non-Board Member: R. Keilty Director of Education: M. Mazzorato Associate Director of Corporate Services: D. Del Bianco Associate Director of Instructional Services: D. Amaral Executive Superintendent of Finance, Chief Financial Officer and Treasurer: J. Cherepacha Superintendents: B. Hester M. Thomas Staff: K. Sun E. Cyrus Recorder: S. McGuire
A Routine Matters
1. Call to Order and Attendance Chair S. Hobin called the meeting to order at 5:01 p.m.
2. Acknowledgement of First Nations Sacred Territory Chair S. Hobin acknowledged the sacred territory of the Mississaugas of the Credit.
3. Opening Prayer Chair S. Hobin led the Opening Prayer.
4. Declaration of Interest Letter of Declaration – S. Hobin Letter of Declaration – K. Travers Letter of Declaration – D. D’Souza Letter of Declaration – F. Di Cosola Letter of Declaration – R. Keilty
J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, confirmed receiving the signed Letters of Declaration from above noted members.
Minutes of the Audit Committee Meeting – September 25, 2018 40 F 2 Pg. 2
5. Approval of Agenda i) Approval of Calendar Items Nil
Moved by D. D’Souza
THAT THE AGENDA BE APPROVED. CARRIED
6. Approval of Minutes, Audit Committee Meeting of June 5, 2018
Moved by F. Di Cosola
Trustee F. Di Cosola inquired about the motion passed at the June 5, 2018 Audit Committee meeting requesting a report on the steps to be taken to address the procedures and controls over school generated funds and the ability to have an external audit conducted on a sample of secondary schools to ensure transparency and accountability to communities? Executive Superintendent J. Cherepacha replied that the motion required a report to be brought forward at a future Audit Committee meeting.
THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING ON JUNE 5, 2018, BE APPROVED. CARRIED
i) Business Arising from the Minutes Nil
B Awards and Presentation Nil
C Pastor’s Remarks Nil
D Delegations Nil
E Updates/Information/Reports from Trustees For Receipt i) Regular Reports Nil
ii) Good News Items
F Information/Reports from Committees For Receipt Nil
R. Keilty joined the meeting at 5:07 p.m.
G Information/Reports from Administration For Receipt 1. School Board Compliance Report – J. Cherepacha
Minutes of the Audit Committee Meeting – September 25, 2018 41 F 2 Pg. 3
Moved by D. D’Souza
THAT THE REPORT TO THE AUDIT COMMITTEE, SCHOOL BOARD COMPLIANCE REPORT, BE RECEIVED. CARRIED
Executive Superintendent J. Cherepacha indicated the letter signed by the Director of Education is provided to the Audit Committee on an annual basis. Ontario Regulation 361/10 requires confirmation by the board’s Director of Education that all statutory requirements have been met.
H Trustee, Committee, Administration Reports, Requiring Action 1. Audit Service Plan for the Year Ended August 31, 2018 – Deloitte LLP
Moved by K. Travers
THAT THE REPORT TO THE AUDIT COMMITTEE, AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2018, BE RECEIVED. CARRIED
Executive Superintendent J. Cherepacha introduced B. Hester, Superintendent of Financial Services, to introduce the report. Superintendent B. Hester commented that the audit service plan is for the year ended August 31, 2018 and prepared by external audit firm, Deloitte LLP. Steve Stewart, partner at Deloitte LLP was welcomed to present the report.
S. Stewart introduced Scott Finkel, Senior Manager with Deloitte, to review the plan in detail highlighting elements of audit process and audit risks including the audit scope and terms of engagement, materiality, and significant audit risks.
S. Stewart commented that Deloitte LLP may be asked to provide information relating to the audit of the Board to the Office of the Auditor General of Ontario (OAGO) for the Government of Ontario’s consolidated financial statements.
Trustee F. Di Cosola asked questions related to management override of controls; and what testing is done as part of the audit to ensure this doesn’t happen and for the catch if it has happened? S. Stewart commented that overriding controls can happen by management but they do not typically see this. S. Stewart commented that as part of the audit process, they are required to assess internal controls and test procedures as set in policy and General Administrative Procedures (GAP).
Moved by K. Travers
THAT THE AUDIT COMMITTEE RECOMMEND THAT THE BOARD OF TRUSTEES APPROVE THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2018.
CARRIED
Minutes of the Audit Committee Meeting – September 25, 2018 42 F 2 Pg. 4
I Notices of Motion Nil
J Additional Business Nil
K Questions Asked of, and by, Board Members
The Chair was passed to Vice Chair K. Travers
Chair S. Hobin proposed that the Audit Committee amend the start time of its meetings to 4:30 p.m. Executive Superintendent J. Cherepacha commented that the committee can decide as there is no specific start time mentioned in the Terms of Reference. All were in agreement.
L Declared Interest Items Nil
M In Camera Session
Moved by
THAT THE COMMITTEE RESOLVE INTO THE IN CAMERA SESSION. CARRIED
N Rise and Report Approved the Minutes of the In Camera Session of the Audit Committee Meeting on June 5, 2018 RIAT and Internal Audit reports Received Regional Internal Audit (RIAT)
Moved by D. D’Souza
THAT THE REPORT OF THE IN CAMERA SESSION BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED. CARRIED
O Future Meetings
P Adjournment
Moved by F. Di Cosola
THAT THE MEETING BE ADJOURNED AT 6:45 P.M. CARRIED
Minutes of the Audit Committee Meeting – September 25, 2018 43
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 3
MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING OCTOBER 2, 2018
1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, OCTOBER 2, 2018, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 44
F 3 Pg. 1
Minutes of the Administration and Finance Committee Meeting Memorial of the Holy Guardian Angels Tuesday, October 2, 2018 - 7:00 p.m. Board Room, Catholic Education Centre
Chair: A. Abbruscato Vice Chair: S. Hobin Trustees: A. da Silva L. del Rosario F. Di Cosola B. Iannicca M. Pascucci T. Thomas S. Xaviour Student Trustees: R. Pinto Director of Education: M. Mazzorato Associate Director of Corporate Services: D. Del Bianco Associate Director of Instructional Services: D. Amaral Executive Superintendent of Finance, Chief Financial Officer and Treasurer: J. Cherepacha Superintendents: R. Eberhardt B. Hester S. Strong M. Thomas General Managers: B. Campbell T. Davis R. Moriah Recorder: L. Mackereth Regrets: Trustee E. O’Toole Student Trustee F. Rosario Absent: Trustee D. D’Souza
A Routine Matters
1. Call to Order and Attendance At 7:10 p.m., A. Abbruscato, Chair of the Administration and Finance Committee, called the meeting to order.
2. Acknowledgement of First Nations Sacred Territory Committee Chair A. Abbruscato acknowledged the sacred territory of the Mississaugas of the Credit First Nation.
3. Opening Prayer Committee Chair A. Abbruscato led the Opening Prayer.
4. Declaration of Interest The following trustees declared an interest in agenda item: A 6 Minutes of the Administration and Finance Committee, June 5, 2018 Item L1
Trustee A. Abbruscato—family members belong to OECTA Trustee B. Iannicca—family members belong to OECTA and CUPE 2026 Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin—family members belong to OECTA
Minutes – Administration and Finance Committee Meeting October 2, 2018 45 F 3 Pg. 2
Moved by T. Thomas
THAT THE DECLARED INTEREST ITEM BE MOVED TO AGENDA ITEM L. CARRIED
5. Approval of the Agenda
Moved by F. Di Cosola
THAT THE AGENDA BE APPROVED. CARRIED
i) Approval of Calendar Items a) Construction Progress Report
Moved by S. Xaviour THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, CONSTRUCTION PROGRESS REPORT, BE RECEIVED. CARRIED
6. Minutes of the Administration and Finance Committee Meeting, June 5, 2018, excluding Declared Interest Item L1
Moved by S. Hobin
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, JUNE 5, 2018, EXCLUDING DECLARED INTEREST ITEM L1, BE APPROVED. CARRIED
B Awards and Presentations - Nil
C Pastor’s Remarks - Nil
D Delegation - Nil
E Updates/Information/Reports from Trustees, for Receipt
i) Regular Reports
a. Ontario Catholic School Trustees’ Association (OCSTA) Update—T. Thomas/M. Pascucci
Trustee M. Pascucci advised of the recent regional meeting.
Moved by F. Di Cosola
THAT THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) UPDATE, BE RECEIVED. CARRIED
Minutes – Administration and Finance Committee Meeting – October 2, 2018 46 F 3 Pg. 3
b. Student Transportation of Peel Region (STOPR) Update—T. Thomas
Trustee T. Thomas provided the STOPR update:
At the last STOPR Governance Committee meeting on September 21, 2018, committee members reviewed the 2018-19 Start-Up Report, which represented an initial summary of activity based on the implementation of the new transportation contracts. The report noted the following: A fleet of over 1,400 vehicles in place to provide required transportation service for the Dufferin-Peel CDSB and Peel DSB. A sufficient number of drivers (including spares) was available for all routes at the beginning of the school year. Service delays at some schools caused by a combination of driver shortages (typical at the start of any school year) and challenges with backup/replacement drivers not being familiar with routing. Challenges with providing appropriate delay notifications when busses are late. Over 7,000 revisions to student information for Dufferin-Peel received during the weeks of August 27 and September 4, which required significant revisions to stop assignments, bus runs, and routes. STOPR staff is investigating potential improvements to the timing of student information change data with the ICT Department.
STOPR Administration has worked diligently with affected operators to seek immediate improvements on the issues of driver availability and delay notifications. Under the terms of the new contract, STOPR has issued written notices of specific service deficiencies and begun to apply financial penalties to the operators. All operators continue to hire, train, and deploy new drivers on an ongoing basis.
Associate Director D. Del Bianco and Superintendent M. Thomas responded to questions of clarification. Discussion ensued.
In response to Trustee F. Di Cosola, Superintendent M. Thomas advised late notification delays and penalties are assessed and deducted from the bus operator’s invoice. The penalties will be shared with trustees.
In response to Trustee A. da Silva, Associate Director D. Del Bianco advised all buses have GPS; the next step will be to use software to work with the GPS and then provide information through an APP. There is an expectation to pilot in the new year.
Associate Director D. Del Bianco advised that courtesy ridership has historically been assigned after the Thanksgiving weekend to allow the system to stabilize. Courtesy ridership is assigned based on eligibility. Trustee A. da Silva requested that Trustee T. Thomas bring forward a request to STOPR Governance Committee to expedite the courtesy ridership process.
Trustee M. Pascucci requested a review of the number of late buses and notifications. Associate Director D. Del Bianco will bring a report for receipt. Trustees S. Hobin and B. Iannicca requested an analysis of the 7,000 revisions to student data be included.
Minutes – Administration and Finance Committee Meeting – October 2, 2018 47 F 3 Pg. 4
Trustee F. Di Cosola requested staff pursue GPS navigation and technology to help bus drivers. Associate Director D. Del Bianco will forward to the STOPR Governance Committee. Moved by A. da Silva
THAT THE STUDENT TRANSPORTATION OF PEEL REGION (STOPR) UPDATE BE RECEIVED. CARRIED
ii) Good News Items - Nil
F Updates/Information/Reports from Committees, for Receipt - Nil
G Information/Reports from Administration, for Receipt
1. STOPR Governance Committee Minutes, May 18, 2018—M. Thomas
Moved by T. Thomas
THAT THE STOPR GOVERNANCE COMMITTEE MINUTES, MAY 18, 2018, BE RECEIVED. CARRIED
2. 2019 Education Development Charge By-Law Review—M. Thomas
Moved by A. da Silva
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, 2019 EDUCATION DEVELOPMENT CHARGE BY-LAW REVIEW, BE RECEIVED. CARRIED
M. Thomas, Superintendent of Planning and Operations and S. Cox, Manager of Planning presented the report. The current Education Development Charge (EDC) By-Law is set to expire on June 30, 2019. Prior to the expiration of the current By-Law, DPCDSB Trustees must pass a new EDC By-Law to continue to collect EDCs. EDCs are used to purchase school sites.
DPCDSB staff and Peel District School Board staff will consult with appraisers and legal counsel to prepare a new By-Law. Over the next few months staff will work to legislated requirements and timelines to pass the By-Law. All costs associated with the EDC By-Law review are funded through EDCs.
Manager S. Cox responded to questions of clarification.
Minutes – Administration and Finance Committee Meeting – October 2, 2018 48 F 3 Pg. 5
3. Trustee Honoraria—J. Cherepacha
Moved by S. Xaviour
THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, TRUSTEE HORORARIA, BE RECEIVED. CARRIED
J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, summarized the report that provided details of the calculation of trustee honoraria based on the components identified and as permitted by Regulation 357/06, for the period of December 1, 2018 to November 30, 2019, the first year of the next four year term. J. Cherepacha reminded all trustees that the DPCSDSB Policy 7.15 states trustees will be paid by-weekly by direct deposit starting December 1, 2018.
Trustee A. da Silva inquired if attendance amount pertains to attending the Brampton Traffic Safety Council Meetings. J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, advised that the regulation restricts the attendance amounts paid to meetings of a committee of the Board that is required to be established by an Act or Regulation made under the Act. The Brampton Traffic Safety Council, established by the community, would not be eligible for an attendance amount.
J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer responded to questions regarding a memorandum outlining changes to the Federal Tax treatment of trustee honoraria.
H Trustee/Committee/Administration Reports, Requiring Action - Nil
I Notices of Motion - Nil
J Additional Business - Nil
K Questions asked of, and by Board Members
1. In response to Trustee S. Xaviour’s Overseas Excursion inquiry, Associate Director D. Amaral advised that staff are reviewing, undertaking risk assessment analysis and will provide an update.
2. Trustee L. del Rosario inquired about outreach excursion in Canada. Associate Director D. Amaral indicated that proposals for outreach in Canada and the United States are encouraged. The spring Excursion report will be presented at the November Faith and Program Committee Meeting.
3. Trustee L. del Rosario shared a parent suggestion. Quotes used by the schools should be biblical quotes. Associate Director D. Amaral will take back.
4. Trustee A. da Silva inquired about a memorandum from OCSTA identifying a decision in the 2017 federal budget regarding a change to the taxing of honorariums. J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, explained the
Minutes – Administration and Finance Committee Meeting – October 2, 2018 49 F 3 Pg. 6
current structure noting she is unable to provide tax advice and referred trustees to their tax consultants.
5. Trustee S. Hobin shared that a community is disturbed because parents using the Kiss and Ride are blocking/parking in their driveways and leaving garbage on neighbouring lawns. The school has included Respect your Neighbour in its newsletter. Trustee Hobin asked for recommendations. Associate Director D. Del Bianco advised staff will endeavor to educate parents to be respectful. DPCDSB is responsible for policing our sites and look for assistance from the municipality and law enforcement. 6. In response to Trustee S. Hobin’s inquiry about Special Education funding, J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, advised DPCDSB received additional funding related to Special Education in the GSN.
7. Trustee S. Hobin commented that families have a passion for the Dominican Republic Overseas Excursions. Students have had an impact on the children in the small towns, and those children have influenced our students and made changes in their lives.
8. Trustee A. da Silva requested an update on the Cannabis Law. Associate Director D. Amaral advised that communications will be going out to the community. There will be communications to address with support staff, assemblies to address with students and CCCSC parent engagement session. Staff will be revisiting the anti-smoking policy. Cannabis would not be permitted as alcohol is not permitted.
Superintendent S. Strong advised that a reminder bulletin will be sent to staff. It is not permissible to come to work under the influence of substances or to use substances on school property.
9. In response to Trustee A. da Silva, DPCDSB’s Special Education Program primarily takes place in the classroom with intensive supports, has a vast array of programs and a wide spectrum of services. The coterminous board has a Gifted Program in secondary; DPCDSB has the IB program.
10. In response to Trustee S. Hobin’s inquiry, Superintendent S. Strong provided a detailed explanation of the LTO and permanent teacher hiring practices. Associate Director D. Amaral advised staff will provide speaking notes.
11. Trustee S. Hobin advised of two calls regarding concerns that may have occurred in the hiring process. Trustee B. Iannicca asked that Trustee S. Hobin share with Superintendent S. Strong to identify the issue.
12. Trustee B. Iannicca advised that in a particular school a teacher has been ill and that parents are unhappy with the number of supply teachers. Details will be provided to Associate Director D. Amaral for review.
Minutes – Administration and Finance Committee Meeting – October 2, 2018 50 F 3 Pg. 7
L Declared Interest Items
The following trustees who had declared an interest left the meeting: Trustee A. Abbruscato—family members belong to OECTA Trustee B. Iannicca—family members belong to OECTA and CUPE 2026 Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin—family members belong to OECTA
1. Minutes of the Administration and Finance Committee Meeting June 5, 2018, Item L1 The Chair was passed to Trustee A. da Silva.
Moved by S. Xaviour
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, JUNE 5, 2018, ITEM L1, BE APPROVED. CARRIED
Trustees who had declared an interest returned to the meeting. Trustee A. Abbruscato resumed the Chair.
M In Camera Session
Moved by F. Di Cosola
THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AND IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE. CARRIED
N Rise and Report Approved: Minutes of the In Camera Session of the Administration and Finance Committee Meeting, June 5, 2018
Moved by B. Iannicca
THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA. CARRIED
O Future Meetings: November 6, 2018 December 3, 2018 January 8, 2019 February 5, 2019 March 5, 2019 April 2, 2019 May 14, 2019 June 4, 2019
P Adjournment
Moved by T. Thomas
THAT THE MEETING BE ADJOURNED AT 9:16 P.M. CARRIED
Minutes – Administration and Finance Committee Meeting – October 2, 2018 51
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 4
MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING OCTOBER 17, 2018
1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, OCTOBER 17, 2018, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 52
F 4 Pg. 1
Special Education Advisory Committee Meeting Memorial of St. Ignatius of Antioch Wednesday, October 17, 2018, 7:00 p.m. Board Room, Catholic Education Centre
The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education, which develops spiritual, intellectual, aesthetic, emotional, social and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. Committee Members: Staff: Sharon Hobin, Chair, Trustee, Mississauga Wards 2 & 8 David Amaral Christine Koczmara, (Vice-Chair), Community Living Mississauga Tilia Cruz Luz del Rosario, Trustee (Alternate), Brampton Wards 2, 5 & 6 Wayne Brunton Bruno Iannicca, Trustee (Alternate), Mississauga Ward 7 Cathy Bova Shawn Xaviour, Trustee (Alternate), Brampton Wards 7, 8, 9 & 10 Tina De Vellis-Carino Myra Del Rosario, ABC Association for Bright Children Kylie Richardson Nancy Vrbanek, ABC Association for Bright Children (Alt.) Jason Pratt Dely Farrace, Brampton Caledon Community Living Joanne Dean Janice Hatton, Autism Ontario, Peel Chapter Kate Hann Airene Cunanan, Autism Ontario, Peel Chapter (Alt.) Yulanda Julien Lissette Gaylie, Easter Seals Ontario Debra Lean Nisha Lewis, Canadian Mental Health Association/Peel Rosanna Commisso TBD, Epilepsy Halton Peel Hamilton Shannon Pompili Bosco Veronika Okrugic, VOICE/Peel Parents for Hearing Impaired Children Sabrina Baiana Maria Demata, VOICE/Peel Parents for Hearing Impaired Children (Alt.) Tammie Cameron Leslie Silvestri, Learning Disabilities Association of Peel region Laura Pincente Heather Bialowas, Down Syndrome Association of Peel: Caring Network Jacqui Toste Celeste Encila, Down Syndrome Association of Peel: Caring Network (Alt.) Michael Schaus Bobbi Wilson, CCCSC, Member at Large Kelly MacDougall Andrew Pawlak, Member at Large Kimberley Crhak Laurie Eschli Rosie Della-Spina, Recorder Anne Vuilet Kellie Donaher
REGRETS: D. Farrace, A. Cunanan, C. Encila, L. del Rosario ABSENT: N. Vrbanek, J. Hatton, N. Lewis, L. Silvestri, V. Okrugic, M. Demata MINUTES A Routine Matters 1. Call to Order and Attendance The meeting was called to order by S. Hobin, Chair of the Special Education Advisory Committee at 7:02 p.m. Attendance was taken, guests welcomed and regrets noted.
Minutes – Special Education Advisory Committee Meeting – October 17, 2018 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to you a future with hope.” Jeremiah 29:11 Page | 1 53 F 4 Pg. 2
2. Acknowledgement of First Nations Sacred Territory Committee Chair S. Hobin acknowledged the sacred territory of the Mississaugas of the Credit First Nation. 3. Opening Prayer – A Daily Thanksgiving Prayer Committee Chair led SEAC in prayer. Chair Hobin went on to review the rules of order governing SEAC and the guidelines set by the Ministry of Education for this mandated committee.
4. Approval of Agenda
Moved by: B. Wilson THAT THE AGENDA BE APPROVED. CARRIED 5. Approval of Minutes, SEAC Meeting, June 13, 2018 Moved by: M. Del Rosario THAT THE MINUTES OF JUNE 13, 2018 BE APPROVED AS AMMENDED. CARRIED 6. Previous Business – NIL
B Presentations and Staff Reports 1. Presentation by Giselle Gaylie; L. Gaylie Giselle Gaylie and her family were welcomed by Chair Hobin. Giselle recently graduated from Loyola C.S.S. and previously from Christ the King Elementary. She expressed her gratitude to all of the administration, teachers and support staff who have helped her achieve her goals throughout her years in elementary and secondary school. Giselle is starting her career as a public speaker and presented at Loyola C.S.S. and now came to SEAC to present on the topic of dealing with personal and physical challenges. the focus was on developing a positive attitude and the importance of making a difference in the life of others. Questions were asked by members and responses given. Giselle will present at Faith & Program. 2. Legalization of Cannabis; W. Brunton Superintendent Brunton presented to members on the legalization of cannabis which was effective October 17, 2018 in Canada. He discussed how Dufferin-Peel students and our schools could be impacted. The guidelines for cannabis will be similar to those of smoking and alcohol and, therefore, zero tolerance for those under the age of 19. Consequences will follow our Catholic Code of Conduct and may include suspensions or expulsions. The legal age is 19 years or older to possess or purchase cannabis and most of our Dufferin-Peel students are 18 or under. Members will receive an electronic copy of the presentation. For more information about cannabis, please visit the website: https://www.ontario.ca/page/cannabis-legalization. Questions were taken and responded to. C Budget – NIL
Minutes – Special Education Advisory Committee Meeting – October 17, 2018 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to you a future with hope.” Jeremiah 29:11 Page | 2 54 F 4 Pg. 3
D Updates/Information/Reports from Trustees 1. The SEAC Summary of September 12, 2018 was included in members’ packages. 2. Municipal elections will take place on October 22, 2018. Chair Hobin reminded SEAC the importance of checking ballots to ensure they are given the correct ballot for Catholic School Trustees. 3. At the Policy and By-Law meeting which took place on October 16, 2018, it was decided that the wait list for St. James Catholic Global Learning Centre be changed from the end of June to re- organization day the following fall. 4. The Board is concerned about funding. In the past we usually hear about additional funding however, many things are in ‘pause’ mode. Our PRO Grants presentations will continue but funding is uncertain. 5. Schools are working on their learning plans. EQAO results show that Dufferin-Peel has done very well but we continue working to improve in the area of mathematics. 6. Transportation companies agreed to raise the pay rate for bus drivers. Companies were told they would be penalized if they did not have enough drivers or if they continued to be late. Drivers were trained for the beginning of school however after a few days the drivers quit and so we are faced with the same problem we experienced last year where buses are very late. Special Education buses continue to run without too many issues. The Board is running a deficit in transportation due to the continuous rise in costs. This is a problem all over the GTA.
E Reports from Community Associations 1. February is Inclusive Education month. Community Living Ontario is running a contest “Together We’re Better“, which is open to elementary students between the ages of 4 – 14 in Ontario. Students can submit a video, story, or poem that shows how students who have an intellectual/developmental disability work and need inclusive environments. The flyer will be put on the Special Education Advisory Committee website under Upcoming Events. The deadline for submission is January 28, 2019. 2. Easter Seals Ontario is urging parents and associations to complete an online survey from the Ministry of Education. The parent consultation survey is called Open Submission Education In Ontario. Associations can submit but it is important to submit individually as a parent or member of the public. The website is https://www.ontario.ca/form/open-submissions- education-ontario.
F Work Group 1. SEAC Goals, S. Pompili Bosco, R. Commisso The draft goals from the spring were handed out for members to review and make changes. Members worked individually or in small groups during the review but were also able to take the template with them and submit electronically if necessary. Feedback will be shared at a future meeting. G Information and Correspondence 1. Update on PRO Grant 2018-2019 The grant is in pause mode but we are aware of the importance of having these presentations
Minutes – Special Education Advisory Committee Meeting – October 17, 2018 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to you a future with hope.” Jeremiah 29:11 Page | 3 55 F 4 Pg. 4
and we are going ahead with the parent engagement sessions. Information on sessions included: November 22, 2018 – Faith Formation at the CEC rooms 301/302 November 29, 2018 - Transitions at St. Marguerite d’Youville C.S.S. January 9, 2019 – Welcome to Kindergarten at the CEC room 301/302 January 30, 2019 – Safe Talk at the CEC room 301/302 (a 3-hour session) March 21, 2019 – Technology at Blessed Trinity gymnasium May 23, 2019 – Speech and Language Pathology month at the CEC room 301/302 Draft copies of the flyers for all the parent engagement sessions was passed around to members and they were asked to sign up for sessions as SEAC Liaisons. 2. Reconsideration of Letter to Minister of Education There is concern about the strategy coming from the Ministry around Special Education. There has been very little communication and the Board is waiting for information regarding funding. Any money received last spring would go forward however all other grants are on pause. The structure of our foundational funds has also been changed and we are not aware of how it will impact our Board. Finance will present once they have completed their review of the most recent information. At this time a letter regarding funding and staffing would be suitable but the letter that was drafted in the spring is no longer being considered. A letter will be drafted for our next meeting if new information is released.
H Communication - NIL
I Questions asked of, and by Committee Members - NIL
J Public Questions - NIL K Future Meetings 1. Review of meetings dates September 12, 2018 December 5, 2018 March 20, 2019 June 12, 2019 October 17, 2018 January 16, 2019 April 3, 2019 November 14, 2019 February 13, 2019 May 15, 2019 L Adjournment Hail Mary was said before adjournment. Moved by: B. Wilson THAT THE MEETING BE ADJOURNED AT 9:22 P.M. CARRIED
Minutes – Special Education Advisory Committee Meeting – October 17, 2018 “For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to you a future with hope.” Jeremiah 29:11 Page | 4 56
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 5
MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY BOARD MEETINGS SEPTEMBER 19, 2018 AND OCTOBER 24, 2018
1. THAT THE MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY BOARD MEETINGS, SEPTEMBER 19, 2018 AND OCTOBER 24, 2018, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 57
F 5 Pg. 1
Agenda 2.1
MISSISSAUGA PUBLIC LIBRARY BOARD Regular Meeting Minutes of the meeting held on Wednesday, September 19, 2018 at 5:30 p.m., Frank McKechnie Library, 610 Bristol Rd East - Mississauga, On
Present: Raj Chopra Priscilla Mak Laura Naismith Antonio Maraschiello Val Ohori Thomas Thomas
Absent: Margot Almond Nokha Dakroub Harry Hastilow Councillor John Kovac Councillor Matt Mahoney
Staff Present: Lori Kelly, Director, Library Jennifer Stirling, Manager, Library Digital Services & Collections Laura Reed, Manager, Central Library & Community Development Mike Menary, Manager, Planning, Development & Analysis Sue Coles, Manager, Facilities & Operations Sven Tretrop, Manager, IT Architecture & Innovation
Minutes Recorded: Anne Marie Solleza
1.0 Call to Order/Excused Absences The meeting was called to order at 6:10pm by Acting Chair Laura Naismith.
58:18 Resolved that M, Almond, N. Dakroub, Harry Hastilow, Councillor M. Mahoney and Councillor J. Kovac be excused from the meeting.
Moved by V. Ohori Seconded by A. Maraschiello Carried
1.1 Approval of Agenda
59:18 Resolved that the agenda be approved as presented.
Moved by A. Maraschiello Seconded T. Thomas Carried
58 F 5 Pg. 2
- 2 – Mississauga Public Library Board Meeting Wednesday, September 19, 2018
1.2 Declaration of Conflict of Interest There were no conflicts of interest declared.
1.3 Delegations Karen Crouse, Manager, Planning Programs, City Planning Strategies, provided an update on the Vision Cooksville project. She presented the 5 principles of Vision Cooksville which is the community’s expression of how the area should look and feel in the next 20–30 years.
The Board asked several questions and requested an update on the TL Kennedy Secondary School/Sgt. David Yakichuk Park Study RFPs when it becomes available.
L. Naismith thanked K. Crouse on behalf of the Board for her presentation.
2.0 Consent Agenda
60.18 Resolved that the Consent agenda be approved as presented and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained.
Moved by P. Mak Seconded by A. Maraschiello Carried
3.1 CEO Report Director Lori Kelly presented her CEO Report. Highlights include:
a) Public Library Operating, Pay Equity and First nation Salary Supplement Grants
b) Ontario Public Library Statistics Standard Reports
c) Organizational Changes
d) Library is Here Campaign
e) Town Halls on June 19 and September 12
f) Hot Spot and Chrome Books Leading starting in September
g) Changes to Volunteer Procedures
h) Workplace Security
59 F 5 Pg. 3
-3 - Mississauga Public Library Board Meeting Wednesday, September 19, 2018
i) Progress on the 2017 Reorganization
Regarding the on-going work on website redevelopment, the Board suggested that staff consider ways to create content out of information/suggestion we receive from customers.
61:18 Resolved that the CEO Report dated September 5, 2018 be received for information.
Moved by R. Chopra Seconded by T. Thomas Carried
4.0 Policy Review There were no policies scheduled for review.
5.0 Executive Limitations/Internal Monitoring Reports
5.1 KPI Quarterly Update & Utilization Report This item was deferred to the October Board meeting.
6.0 Ends
6.1 2nd Quarter Ends report The item on Legacy Document and Skills Inventory for Board members were tabled for discussion at the November meeting.
62:18 Resolved that the 2nd Quarter Ends Report dated September 9, 2018 be received for information.
Moved by V. Ohori Seconded by A. Maraschiello Carried
7.0 Governance
7.1 Approval of Policy B14 This item was deferred to the October Board meeting.
7.2 Review of Workplan The Board decided on the following changes to the workplan: 1) Permanently schedule the CASL Review yearly in March 2) Skip the Mid-year Executive Limitations Policy Review to give the new CEO at least 6 months on the job; next review scheduled for January 2019
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The Board Chair asked about the annual school board presentations and if this was something that Board wishes to re-visit.
7.3 Upcoming Meetings/Events/Chair Rotation The Chair asked that 2019 meeting dates be added to the schedule.
V. Ohori will chair October meeting since R. Chopra will not be in attendance.
8.0 Ownership Linkage There were no items for discussion.
9.0 Board Advocacy
9.1 EBook advocacy The “Canadian Public Libraries for Fair EBook Pricing” coalition will release its next Phase Advocacy Campaign on October15, 2018. The campaign will highlight content availability and pricing inequities between formats, and urge respondents to reach out to publishers to demand a sustainable solution for libraries. Mississauga will promote the campaign through its web and social media channels and may reach out to local media to further distribute this important message.
Participation in the EBook advocacy campaign represents the commitment of the Library to work together with libraries and stakeholders to find long term sustainable solutions to the complex pricing and availability issues.
63:18 Resolved that the report 2018 Canadian Public Libraries for Fair EBook Pricing Advocacy Campaign Update dated September 11, 2018 be received.
Moved by T. Thomas Seconded by A. Maraschiello Carried
10.0 Board Development There were no items for discussion.
11.0 Incidental Information There were no items for discussion.
12.0 Other Business 12.1 Action Log Review The action log was reviewed and the following items were added:
1) Provide update on Cooksville RFP; feedback about libraries from Vision Cooksville
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2)Schedule discussion for Legacy Document and skills inventory at November Board meeting
3)Provide update on School Board connections
4)Provide info on call/recruitment for new Board
5)Provide final report on HPOW Project
13.0 In-Camera Agenda There were no in-camera items for discussion.
14.0 Board Self-Evaluation A. Maraschiello led the self-evaluation. He acknowledged Laura Higginson, Manager of Frank McKechnie Library, for hosting the meeting. He thanked L. Naismith for navigating through all the timing issues, in order to cover most of the agenda. He feels everyone came prepared and was respectful during discussion. Appropriate time was spent on the ends and the future. Over-all a good meeting despite the challenges with time.
15.0 Adjournment
64:18 Resolved that the meeting adjourn at 8:05pm
Moved by V. Ohori Seconded by R. Chopra Carried
NEXT MEETING The next Library Board meeting will be on October 24, 2018 at Clarkson Community Centre.
______Secretary/Treasurer Chair
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Agenda 2.1
MISSISSAUGA PUBLIC LIBRARY BOARD Regular Meeting Minutes of the meeting held on Wednesday, October 24, 2018 at 5:30 p.m., Clarkson Library, 2475 Truscott Drive - Mississauga, On
Present: Margot Almond Raj Chopra Harry Hastilow Priscilla Mak Laura Naismith Val Ohori Thomas Thomas
Absent: Nokha Dakroub Councillor John Kovac Councillor Matt Mahoney Antonio Maraschiello
Staff Present: Lori Kelly, Director, Library Jennifer Stirling, Manager, Library Digital Services & Collections Laura Reed, Manager, Central Library & Community Development Mike Menary, Manager, Planning, Development & Analysis Sue Coles, Manager, Facilities & Operations Sven Tretrop, Manager, IT Architecture & Innovation Katie-Scarlett MacGillivray, Manager, Clarkson Library Lucy Lemiuex, Senior Librarian, Clarkson Library
Minutes Recorded: Anne Marie Solleza
While waiting for the arrival of Board members in order to meet quorum and in the interest of time, the Chair called for an informal discussion of the Legacy Document draft. She incorporated a few suggestions from the Board and asked that they think of it some more and send their ideas and thoughts to her and the Director. She hopes to send an updated version of the document to all Board members prior to the November meeting at which time it will be discussed and finalized.
1.0 Call to Order/Excused Absences The Chair called the meeting to order at 5:57pm.
65:18 Resolved that Nokha Dakroub, Councillor J. Kovac, Councillor M. Mahoney and Antonio Maraschiello be excused from the meeting.
Moved by H. Hastilow Seconded by P. Mak Carried
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2 – Mississauga Public Library Board Meeting Wednesday, October 24, 2018
1.1 Approval of Agenda
66:18 Resolved that the agenda be approved as presented.
Moved by L. Naismith Seconded T. Thomas Carried
1.2 Declaration of Conflict of Interest There were no conflicts of interest declared.
1.3 Delegations There were no delegations scheduled for this meeting.
2.0 Consent Agenda
A correction to item 2.2 Review of Mid-Year Financial Report so that the “Conclusion” will read as follows:
The Library anticipates meeting its overall budget targets for 2018 and operating approximately $1.5 million favourable to budget.
67:18 Resolved that the Consent agenda be approved with amendments as mentioned above and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained.
Moved by R. Chopra Seconded by T. Thomas Carried
3.1 CEO Report Director Lori Kelly presented her CEO Report. Highlights include:
a) Public Library Operating, Pay Equity and First Nation Salary Supplement Grants
b) Launch of Floater Pilot
c) Citizenship Ceremony
d) Ontario Public Library Week and Canadian Library Workers Day Initiatives
e) Staff Appreciation Event
f) Employee Engagement Survey
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68:18 Resolved that the CEO Report dated October 15, 2018 be received for information.
Moved by M. Almond Seconded by L. Naismith Carried
4.0 Policy Review There were no policies scheduled for review.
5.0 Executive Limitations/Internal Monitoring Reports
5.1 KPI Quarterly Update & Utilization Report M. Menary took the Board through his report and provided highlights on circulation, foot traffic and library user trends. He also presented an updated KPI dashboard/ reporting timeline based on input from the Board at the June meeting. The revised reporting timeline which come into effect in 2019 will focus on one End at a time.
The Board requested that next time the Utilization Report is presented, the data provided be benchmarked against comparator libraries.
69:18 Resolved that the report KPI Quarterly Update and Utilization Report dated October 17, 2018be received for information.
Moved by P. Mak Seconded by L. Naismith Carried
6.0 Ends
6.1 3rd Quarter Ends report See item 2.3 in Consent Agenda
7.0 Governance
7.1 Approval of Policy B14 A few changes were suggested. The Chair also had 6 questions that she wants the Board to address before the policy is finalized. Once addressed, the Director will incorporate all changes and present the revised policy at a future meeting.
7.2 Annual Board Self-Evaluation The Chair suggested a 2 part review. First, the Roles and Key responsibilities document was reviewed.
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Under the “Finance” heading, the Board suggested adding an item on monitoring large capital projects.
Second, the Board reviewed its performance over the past year.
For Item 1a & 1b, the Board suggested that strategic goals and annual objectives be aligned after the Director advised that she is currently referring to 3 different workplans
To ensure the Board’s participation in community activities, they requested that the calendar of upcoming meetings/events should include all activities to which the Board may be invited, including those with tentative dates, to allow them to plan ahead.
7.3 Review of Workplan The Board decided on the following changes to the workplan:
1) The following will be on the agenda for the November Board meeting
a) Business Plan and Budget Report b) Future Directions Masterplan c) Legacy Document d) Trends Report e) Director’s presentation
2) Move the following to February 2019
a) 2019 Work Plan Review b) Review and approval of 2019 Strategic Objectives
The Chair suggested that a special meeting may be necessary to accommodate the extensive discussion required in the creation of a new workplan/strategic objectives.
7.3 Upcoming Meetings/Events/Chair Rotation The Board observed that Lakeview Library hasn’t been included in the branch rotations so they suggested that the December meeting be held there. P. Mak confirmed she will chair the December 2018 meeting while L. Naismith agreed to chair the January 2019 meeting.
As part of the improvements suggested in the Annual Board Self-Evaluation, the upcoming meetings/events schedule will be updated as early as possible to enable Board members to plan ahead and attend as many events as possible.
8.0 Ownership Linkage There were no items for discussion.
9.0 Board Advocacy
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10.0 Board Development There were no items for discussion.
11.0 Incidental Information There were no items for discussion.
12.0 Other Business 12.1 Action Log Review The action log was reviewed and the following updates were added:
1) Item# 2 – deferred until new Board is appointed 2) Item# 5 – deferred to either December or January meeting 3) Item# 12 – Anne Marie to send out info to Board Members upon receipt from Clerk’s Office on November 15. Interviews will be scheduled in January. 4) Item# 13 – HPOW Project final report deferred to either December or January meeting
No new items were added.
13.0 In-Camera Agenda There were no in-camera items for discussion.
14.0 Board Self-Evaluation
The Chair took this opportunity to thank Sven Tretrop, IT Manager for Architecture and Innovation who was seconded to the Library for 18 months to lend his expertise and provide assistance with the technology aspects of the Central Library Redevelopment Project. S.Tretrop will be returning to his regular position in the IT Division on November 1, 2018.
T. Thomas led the self-evaluation. He thanked the branch staff for hosting the meeting. He acknowledged the Chair’s efforts in leading the discussion on the Legacy Document, of past achievements and future goals. He appreciated the detailed reports brought by staff to the Board.He was pleased with everyone’s active participation in the discussion
15.0 Adjournment
70:18 Resolved that the meeting adjourn at 7:33pm
Moved by L. Naismith Seconded by T. Thomas Carried
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NEXT MEETING The next Library Board meeting will be on November 21, 2018 at Burnhamthorpe Library.
______Secretary/Treasurer Chair
68
RECOMMENDATION TO THE BOARD
REPORT NUMBER G 1
THE 2018-2019 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE
1. THAT THE REPORT, 2018-2019 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 69
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Regular Board Meeting
November 27, 2018
THE 2018-2019 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE
Strategic Goals: All
Administration/Operational
“You may make your plans, but God directs your actions.” Proverbs 16:9 BACKGROUND The Catholic Board Improvement Learning Cycle (CBILC) is the operational plan which articulates the goals, and actions to help achieve them, for each of the seven strategic priorities of the Dufferin-Peel Catholic District School Board’s (DPCDSB’s) Strategic System Plan 2014-2019. The CBILC also identifies the data sources used to monitor the impact of actions associated with each priority. Given that the CBILC goals are developed from the strategic priorities of the Strategic System Plan 2014-2019, the data collected to monitor the CBILC activities can also inform strategic priority areas for the next iteration of the MYSP. This report and its accompanying appendix present the 2018-2019 iteration of the CBILC.
DISCUSSION As the CBILC is the annual operational plan for the board, the CBILC’s core principles are the very same strategic priorities of the Strategic System Plan 2014-2019: Catholicity; Catholic Learning Environment; Catholic Community Engagement; Parish-Home-School Relationships; Stewardship of Our Physical Environment; Technology; and Sacredness of Our Environment. The 2017-2018 iteration of the CBILC included continued collection of baseline data, which will be compared in future years of the CBILC. Additionally, some comparative data (e.g., EQAO, Ontario Catholic School Graduate Expectations [OCSGE] survey data, 5-year cohort graduation rates) has been collected in 2017-2018.
Data gathered in 2016-2017 and 2017-2018 have been used to inform the 2018-2019 CBILC. In the interests of maintaining consistent focus over time, the overall core priniciple goals supported by the CBILC have not changed since 2016-2017. However, the findings from data and evidence collected have resulted in small refinements of the action plans and measures of impact articulated by the 2018-2019 CBILC. The appendix of this report includes the 2018-2019 CBILC fact sheets containing an overview of data supporting the CBILC’s cycle of continuous assessment and improvement. The preamble to the CBILC fact sheets also link the 2018-2019 CBILC activities with the proposed goal areas of DPCDSB’s next Multi-Year Strategic Plan 2019-2023: Believe, Excel, Respect, Thrive, and Trust.
SUMMARY The CBILC represents the annual response to the Trustees’ Strategic System Plan 2014-2019. The annual CBILC details how the Dufferin-Peel community can strive to achieve the vision of the Strategic System Plan 2014-2019 by establishing annual goals, action plans, expected practices, and evidence of impact. Additionally, data and evidence collected through monitoring of the 2018-2019 CBILC will also help inform the next Multi-Year Strategic Plan 2019-2023.
Regular Board Meeting – November 27, 2018 The 2018-2019 Catholic Board Improvement Learning Cycle 70
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THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, THE 2018-2019 CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE, BE RECEIVED.
Prepared by: The Research Team, Policy, Strategy, and Global Learning
Submitted by: M. Vecchiarino, Superintendent of Policy, Strategy, and Global Learning
Regular Board Meeting – November 27, 2018 The 2018-2019 Catholic Board Improvement Learning Cycle 71
Catholic Board Improvement Learning Cycle 2018-2019 LIVING AS JOYFUL DISCIPLES
“For the promise is for you, for your children, and for all who are far away, everyone whom the Lord our God calls to him.” Acts 2:39
Extraordinary lives start with a great Catholic education.
72 TABLE OF CONTENTS
Learning and Improving in the Dufferin-Peel Catholic District School Board …………….... 3 Catholicity …………………………………………………………………………………………………………………. 5 Catholic Learning Environment: Literacy and Numeracy EQAO and OSSLT Achievement ………………………………………………………………………………. 6 Math Engagement and Attitudes …………………………………………………………………………… 7 Catholic Learning Environment: Catholic Community, Culture, and Caring School Climate ………………………………………………………………………………………………………. 8 MDI ……………………………………………………………………………………………………………………….. 9 Catholic Learning Environment: Pathways and Transitions ………………………………………… 10 Catholic Community Engagement ……………………………………………………………………………… 11 Parish-Home-School Relationships …………………………………………………………………………….. 12 Stewardship of Our Physical Environment …………………………………………………………………. 13 Sacredness of Our Environment ………………………………………………………………………………… 14 Technology ………………………………………………………………………………………………………………… 15
73 LEARNING AND IMPROVING IN THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD
“For the promise is for you, for your children, and for all who are far away, everyone whom the Lord our God calls to him."
Acts 2:39 Our mission as members of the Catholic community calls all individuals in the system to contribute to an environment that supports a responsive, equitable, inclusive, and caring culture of learning. Dufferin-Peel’s mission statement speaks to the system’s shared commitment to ensure every individual comes to realize their full potential. To support the achievement of this vision, Dufferin- Peel’s Strategic System Plan 2014-2019, developed by our Board of Trustees, identifies seven core principles that frame the essence of our work as a Catholic learning community:
Catholicity Parish-Home-School Relationships Catholic Learning Environment Stewardship of Our Physical (Literacy and Numeracy, Catholic Environment Community, Culture and Caring, Sacredness of Our Environment Pathways and Transitions) Technology Catholic Community Engagement
CORE PRINCIPLES KEY GOALS CATHOLICITY Improve student application of scripture, sacramental life, and Catholic social teachings to daily life.
CATHOLIC LEARNING Increase the proportion of students meeting or exceeding the provincial standard in ENVIRONMENT: literacy and numeracy. LITERACY AND NUMERACY CATHOLIC LEARNING Increase student engagement (i.e., academic, social, and intellectual), well-being, ENVIRONMENT: including a reduction in experience of bullying and aggression. CATHOLIC COMMUNITY, CULTURE, AND CARING CATHOLIC LEARNING Increase student critical thinking, communication, collaboration, and creativity and ENVIRONMENT: innovation. PATHWAYS AND TRANSITIONS CATHOLIC COMMUNITY Increase student engagement (i.e., academic, social, and intellectual), well-being, ENGAGEMENT and reduce bullying and aggressive behaviours experienced by students from diverse groups.
PARISH-HOME-SCHOOL Increase parent and parish school engagement. RELATIONSHIPS
STEWARDSHIP OF OUR PHYSICAL Improve organizational effectiveness, financial stewardship, and use of transparent, ENVIRONMENT accountable governance in support of improved student outcomes. SACREDNESS OF OUR Enhance practices that recognize the sacredness of all life, and intentionally reduce ENVIRONMENT energy and paper consumption, and waste production.
TECHNOLOGY Improve student application of Catholic digital citizenship.
3
74 These core priorities align to the Ministry of Education’s four goals for education in Ontario: Achieving Excellence; Ensuring Equity; Promoting Well-Being; and Enhancing Public Confidence.
The Catholic Board Improvement Learning Cycle (CBILC) represents the annual response to the Trustees’ Strategic System Plan 2014-2019. The annual CBILC details how the Dufferin-Peel community can strive to achieve the vision of the Strategic System Plan 2014-2019 by establishing annual goals, action plans, expected practices, and evidence of impact. Implementation and monitoring of the CBILC uses a four-phase improvement learning cycle1 consisting of: Reflect and Assess Needs; Plan; Act; and Assess.
The 2018-2019 school year represents the transition between the Trustees’ Strategic System Plan 2014- 2019 and the new Multi-Year Strategic Plan (MYSP) 2019-2023. Review of CBILC data, Ministry of Education direction and findings from an environmental scan has resulted in a proposed five- component format for the new MYSP. These five components represent our core faith identity, and the four Ministry of Education goal areas: Believe; Excel; Respect; Thrive; and Trust.
1 The CBILC’s continuous learning cycle is adapted from the Ministry of Education’s four-phase System Improvement Learning Cycle.
4 75 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: CATHOLICITY n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made What action steps are What strategies will How will we know in 2017-2018? we taking in 2018-2019? we use? our impact?
Students score higher on Provide more faith opportunities Integrate and model Jesus’ An increase in the attitudes, behaviours, and and resources to develop student teachings, prayer, and scripture percentage of students who, when surveyed, beliefs related to the application understanding of scripture and across the curriculum through score high on scripture, of sacrament and Catholic social its connection to sacrament, daily interactions with all teaching, than they do on scripture. Catholic social teaching, and daily members of the community. sacrament and Catholic life. social teachings. * Use liturgical resources and 76 after school sessions to develop Percentage of staff who High Application of Scripture, Sacrament, and Catholic Social Teaching faith capacity among adults. report a positive impact of 91% faith opportunities on 86% 82% 84% their practice. 77% 75% 72%
51%
40%
*As measured by the Ontario Catholic Grade 4 Grade 8 Grade 12 School Graduate Expectations Survey.
Scripture Sacrament Catholic Social Teaching
Goal: There will be an increase in student knowledge, understanding, and application of scripture, sacramental life, and Catholic social teaching to daily life. 5 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: CATHOLIC LEARNING ENVIRONMENT: LITERACY\ AND NUMERACY: EQAO AND OSSLT ACHIEVEMENT n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made What action steps are we What strategies will we How will we know our in 2017-2018? taking in 2018-2019? use? impact?
There has been growth in Focus on knowing the learner Know the learner through An increase in the elementary EQAO assessments over through assessment, including assessment and personalized percentage of students time in junior reading and writing and an emphasis on descriptive instruction, including: achieving level 3 or primary reading. There has been feedback. Use of Ministry, DPCDSB and higher on all EQAO and decline in primary writing and math Catholic community curriculum OSSLT assessments. and in junior math. Focus on determining areas of documents and resources. need through diagnostic Use of the three-part teaching Improved achievement Performance on Grade 9 academic assessment and responding framework across all subjects. 77 for all students as mathematics has been relatively effectively to the needs of Use of a variety of assessments identified by Report over the most recent five individual students. for and as learning. stable Card data and/or IEP years, while declines have occurred in Integration of math data as appropriate. the other secondary assessments. manipulatives and real-world scenarios into programming, when possible.
EQAO Assessments and the OSSLT: DPCDSB 5-Year Performance
89% 88% 88% 87% 87% 87% 85% 83% 82% 83% 84% 84% 82% 82% 83% 84% 83% 83% 82% 82% 80% 79% 79% 79% 81% 77% 76% 77% 73% 71% 67% 64% 65% 63% 61% 60% 60% 57% 59% 54% 54% 55% 53% 52% 51% 53% 51% 49% 48% 50%
Primary Reading Primary Writing Primary Junior Reading Junior Writing Junior Mathematics Grade 9 Academic Grade 9 Applied OSSLT FTE OSSLT PE Mathematics Mathematics Mathematics 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 61 6 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: CATHOLIC LEARNING ENVIRONMENT: LITERACY\ AND NUMERACY: MATH ENGAGEMENT AND ATTITUDES n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made What action steps are we What strategies will we How will we know our in 2017-2018? taking in 2018-2019? use? impact?
The vast majority of students want to Focus on elevating use of the Know the learner through An increase in the do well in math, feel they work hard, math processes to support assessment and personalized percentage of students but do not find it interesting or effective thinking, application, instruction, including: demonstrating high collaborative. Most students have a and communication in math. Use of Ministry, DPCDSB and math engagement, very low sense of math efficacy and rely Catholic community curriculum positive attitudes about heavily on memorization of rules. Explore ways to enhance documents and resources. math, and frequent use student interest in math, Use of the three-part teaching of the math processes Some math processes (e.g., reasoning, connect it to the real world and framework across all subjects.
78 to support their math problem solving) are used by more to other subjects, and leverage Use of a variety of assessments students than other processes (e.g., student collaboration to for and as learning. learning. * connecting, reflecting). support learning. Integration of math manipulatives *As measured by the Student Math and real-world scenarios into Processes, Attitudes, and Engagement Survey. programming, when possible.
Student Engagement in and Attitudes about Mathematics 95% 93% 81% 68%
49% 53% 49% 44% 41% 32% 33% 32% 26% 26%
Cognitive Engagement Emotional Engagement Peer Engagement Math as Important and Efficacy and Confidence Communication and Learning Reliance on Rules and Relevant Supports Explanations
Elementary Secondary Goal: There will be an increase in the proportion of students achieving the provincial standard in literacy and numeracy. 7 71 Catholic Board Improvement Learning Cycle, 2018-2019
Core Principle: CATHOLIC LEARNING ENVIRONMENT: CATHOLIC\ COMMUNITY, CULTURE, AND CARING: SCHOOL CLIMATE n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in What action steps are What strategies will How will we know 2017-2018? we taking in 2018-2019? we use? our impact?
More students are academically or Establish safe, faith-filled, Set, monitor, and review An increase in the socially engaged at school than and equitable classrooms annual school goals related percentage of they are intellectually engaged. that support student to positive mental health, students who report a learning and well-being. well-being, engagement, high sense of Students tend to experience social and achievement. academic, social, and bullying behaviours more often than any Identify and implement intellectual other type of bullying behaviour. specific strategies to Foster learning engagement. * 79 reduce bullying behaviours, environments where and to improve academic, Students with High Engagement innovation, creativity, and A reduction in the social, and intellectual student voice are incidence of bullying engagement of all students. encouraged. behaviours. * 75% 71% 66% 60% Students will be invited to Nurture the spiritual, Improved student participate in the CCCC physical, social, emotional, health, well-being, School Climate Survey once and intellectual and learning skills. ** again this school year. development of all learners.
*As measured by the CCCC School Provide schools with Climate Survey. Participation Academic Social Intellectual professional learning Engagement Engagement Engagement **As measured by the MDI (Middle sessions to unpack CCCC, Years Development Instrument) and a Engaged in proposed literacy and learning skills Engaged in School equity, and well-being data. Learning survey.
8 Catholic Board Improvement Learning Cycle, 2018-2019
Core Principle: CATHOLIC LEARNING ENVIRONMENT: CATHOLIC\ COMMUNITY, CULTURE, AND CARING: MDI * n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in What action steps are What strategies will we How will we know our 2017-2018? we taking in 2018-2019? use? impact?
One third of students in Grades 4, 6, and 8 Establish safe, faith-filled, Set, monitor, and review annual An increase in the are thriving in terms of their overall well- and equitable classrooms school goals related to positive percentage of students being, while another quarter of students that support student identity, mental health, physical health, who report a high sense have moderate to high well-being. dignity, learning, and well- and well-being. of academic, social, and being. intellectual engagement. Forty-one percent of students have low Foster learning environments well-being. That is, they scored low on at where students have high- least one of the five dimensions of well- Identify and implement Improvement in the quality, supportive 80 being: optimism, happiness, absence of specific strategies to percentage of students sadness, self-esteem, and general health. promote student and staff relationships with adults. who are thriving in terms of the MDI’s well-being voice, and to improve the Continued use of the Mental Over 80% of students score high on peer index, and who can socio-emotional learning and Health and Well-Being Strategy, assets, but less than two thirds score high access MDI assets well-being of all. focused on mental health on health habits (e.g., nutrition and sleep). supporting well-being. teaching, equity, and access.
Student Well-Being Student Report of MDI Assets to Support Well-Being Improvement over time in staff well-being and 18% 25% 27% 29% 39% Thriving morale, as measured 33% through staff well-being 41% 82% 75% 73% measures. Medium to High Well-Being 71% 61%
* MDI: Middle Years Development Low Well-Being Instrument 26% Peer Relationships School Experiences Organized Activities Adult Relationships Health Habits Asset Present Asset Not Present Goal: There will be an increase in student engagement (i.e., academic, social, and intellectual) and positive school climate, including a reduction in bullying behaviours.
9 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: CATHOLIC LEARNING ENVIRONMENT: PATHWAYS\ AND TRANSITIONS n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made What action steps are we What strategies will we How will we know our in 2017-2018? taking in 2018-2019? use? impact?
There has been significant increase Provide a range of diverse Support a variety of Collect and analyse in student and staff logins to the learning opportunities and student transitions data regarding learning individual pathway planning tools All transition supports, both in skills, and the impact of About Me (Kindergarten to Grade 6) and out of the classroom, that (e.g., between activities, professional learning and myBlueprint (Grades 7 to 12). meet student needs, interests, cross-curricular, grades, opportunities related and strengths. divisions, panels), through a to student transitions. The five-year cohort graduation rate* team approach. Provide professional learning
81 continues to be stable at over 90% of each of the last five Grade 9 opportunities focused on Implement professional cohorts. developing student learning learning opportunities skills and work habits. regarding effective supports for student transitions.
5-Year Graduation Rates (OSSD): 2008-2009 to 2012-2013 Cohorts Encourage innovation, creativity, and student voice 93% 93% 90% 92% 92% in all learning environments.
* As reported by the Ministry of Education.
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Goal: There will be an increase in student achievement and well-being in terms of learning skills, work habits, and articulation of career options. 10 Catholic Board Improvement Learning Cycle, 2018-2019
Core Principle: CATHOLIC COMMUNITY ENGAGEMENT
\ n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in What action steps are What strategies will How will we know 2017-2018? we taking in 2018-2019? we use? our impact?
Offered a variety of professional learning Support cultural Demonstrate service that aligns An increase in the opportunities exploring: anti-racism, responsiveness and with the Catholic social teaching percentage of students poverty, equity, and indigenous learning. competency. recognizing the human dignity from diverse groups of everyone. (i.e., birthplace, ESL Ongoing recognition of the sacred Identify and implement status, IEP status, and territory of the Mississaugas of the specific strategies to improve Use and racial status) who report Credit. equitable bias- academic, social, and a high sense of aware practices to promote, 82 intellectual engagement of academic, social, and Board-wide student surveys and focus students from diverse groups. support, and honour the many intellectual groups indicate differences in cultures, needs, and voices of engagement. * engagement, well-being, and perceptions our diverse groups, such as use Select resources that ensure between students from diverse of culturally-responsive all students see themselves in A reduction in the pedagogy and equitable groups (i.e., birthplace, ESL status, IEP their learning environment. incidence of bullying discipline practices. status, and racial status). behaviours experienced Students Reporting Barriers to Their Learning by Identity by students from 47% diverse groups. *
32% 33% 34% 35% 28% 24%
*As measured by the CCCC School Climate Survey. Racialized Females LGBTQ+ IEP Recent immigrant Intersectional Non-racialized males Goal: There will be an increase in positive student perceptions of Catholic school climate and school engagement among all students, including a reduction of any gaps in the perceived experience of students from diverse groups. 11 Catholic Board Improvement Learning Cycle, 2018-2019
Core Principle: PARISH-HOME-SCHOOL RELATIONSHIPS
\ n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in What action steps are What strategies will we How will we know our 2017-2018? we taking in 2018-2019? use? impact?
Most parents/guardians surveyed report Work with local parishes to Create consistent guidelines An increase in develop, implement, and that schools have a positive learning and practices for parent/guardian positive climate, and support student faith communication and use of monitor pastoral plans, and communicate these plans via perceptions about school formation. Less report high parent social media and other online climate, parent school websites. participation and inclusion at school. platforms to engage involvement and Ensure annual dialogue parents/guardians and inclusion at school, and between school and parish Over 90% of pastors surveyed report they parishes. student faith formation.*
83 feel welcome at schools, and schools teams to identify specific support student faith formation. Only half actions and monitoring tools for Create opportunities to An increase in parish report schools frequently seek their input reciprocal communication and engage parish priests and engagement with about faith, and connect families with the connection between each representatives to be visibly schools. local parish. present in schools throughout entity. the liturgical year. Provide engagement Parents with Positive Perceptions opportunities for the pastors 72% 74% 75% 66% Create opportunities to and local parish teams to strengthen engagement engage with the school, board, between schools, and local families. parents/guardians and Set goals for local Catholic parishes. School Councils to identify specific actions and monitoring Parent Parent School support Learning * As measured by the CCCC Parent inclusion at participation of child faith climate tools for increased parent School Climate Survey. school formation engagement and inclusive practices. Goal: There will be an increase in parent/guardian and parish engagement with schools.
12 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: STEWARDSHIP OF OUR PHYSICAL ENVIRONMENT \ n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in 2017- What action steps are we What strategies will we use? How will we know our 2018? taking in 2018-2019? impact?
Online payment provides safe, secure Launch the Donations module to Training sessions offered to new Annual increases in payment option for parents, reduced cash allow schools to accept donations staff, and refresher training parent/guardian adoption handling, and ensures accountability and quickly and efficiently. scheduled throughout the year rates for online transparency. DPCDSB achieved 70% regarding Broader Public Sector payments.** adoption rate boardwide. Share best practices checklist and (BPS) directives and other trending information from audit priorities. Reduction in cash/ cheque School and operational audits conducted findings and recommendations. to ensure compliance, proper fiscal handling to optimize use Creative marketing tools and of time throughout the responsibility and accountability, and to Refine the multi-year Capital 84 supports available to all schools school day.** identify best practices. Renewal Strategy to support ageing infrastructure. via enhanced online resources. Number of Schools by School Cash Online Reduction in subjectivity Parent Adoption Rate Groupings* Share and explore the Long-Term Assess, maintain, and repair board and errors in applications Facilities Plan (LTFMP) with facilities in a timely manner. to the board through the 33 community partners. use of the “Apply to Continue to audit for compliance Education” recruitment 90-100% 32 Implement and maintain and to ensure transparent process.** 80-89% electronic Records/Document processes and fiscal responsibility. 70-79% Management System. 31 An increase in facility use 50-69% Ensure compliance with privacy efficiency, as identified in < 50% Continue to promote online 34 legislation. the LTFMP.** payments with parents/guardians. 21 **As reported by Corporate * As of October 29, 2018. Services.
Goal: There will be an increase in organizational effectiveness and financial stewardship and transparent, accountable governance in support of improved student outcomes reflecting high standards, effective partnerships, and an environment conducive to learning and accountability at all levels. 13 Catholic Board Improvement Learning Cycle, 2018-2019
Core Principle: SACREDNESS OF OUR ENVIRONMENT \ n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What progress was made in What action steps are we How will we know our What strategies will we use? 2017-2018? taking in 2018-2019? impact?
To date, all schools in Dufferin-Peel Continue to provide faith Continue development and Increases in the are Eco-School certified. opportunities supporting refining of action plans that proportion of schools understanding of sacredness of identify environmentally achieving gold or Reductions in paper usage have been life and the environment. sustainable practices. platinum Eco-School noted each year since 2013-2014. certification.* Utilize virtual meeting tools, Continue to implement school There has been a significant decline in rather than in-person meetings. waste audits and waste-free Continued reduction in total energy consumption board-wide 85 lunch programs paper use.* from 2012-2013 to 2017-2018. Install energy efficient LED lighting at schools and the CEC.
Ongoing support of: local school Findings from school
Eco Leads; active transportation waste audits will be
projects; GOOS paper use; and used to inform board Annual Energy Consumption of DPCDSB school grounds “greening” and school waste Eco-Schools Certification Summary (Millions of ekWh) 2012 - 2017 initiatives. reduction action 202.9 plans.* 196.8 3% 3% 3% <1% 194.0 Collaborate with the Toronto 18% 19% 24% 34% 28% and Region Conservation 54% 186.5 186.5 44% Authority to provide outdoor 55% 180.0 60% 64% education professional learning. 59%
37% 40% 23% * As reported in the June 19, 2018 2% 4% 9% 11% Stewardship and Sustainable 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Practices Update. Platinum Gold Silver Bronze FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
Goal: There will be an increase in practices that recognize the sacredness of all life, and intentionally reduce energy and paper consumption and waste production. 14 Catholic Board Improvement Learning Cycle, 2018-2019 Core Principle: TECHNOLOGY
\ n mn REFLECT and ASSESS NEEDS PLAN ACT ASSESS
What action steps are What strategies will we use? How will we know our What progress was made in 2017-2018? we taking in 2018-2019? impact?
More than half of students surveyed Embed and use Catholic digital Promote student awareness An increase in the about Catholic digital citizenship citizenship resources across all and model demonstration of percentage of students demonstrate positive online behaviours subject areas. Catholic digital citizenship. scoring high on the related to critical thinking, creation, components of the Re-purpose computer labs to and information literacy. Support more access and Catholic Digital increase access to devices. integration of technology to Citizenship survey.* Most students need more support related enhance student learning, to their online communication, presence, 86 Increase numbers of Wi-Fi assessment, and engagement. Evidence regarding choice of behaviours, and protection. access points to accommodate educator effective use increased numbers of board Facilitate online student of technology to and personal devices. registration. support teaching and
learning. Students with High Scores for Catholic Digital Citizenship Provide professional learning to support effective use of 64% 70% Usage data regarding technology in the classroom 54% 50% 50% 52% technology, cloud to support student learning, 35% storage, and bandwidth collaboration, and 22% to support system engagement. priorities.
Critical Thinking, Creation, Presence and Low Prevalence of Negative Health and Protection Implement an online student and Information Literacy Communication Online Behaviours registration system. *As measured by the Catholic Digital Citizenship Survey. Elementary Secondary
Goal: There will be an increase in student application of Catholic digital citizenship. 15 Mission
The Mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.
BOARD OF TRUSTEES
Mario Pascucci (Chair) Anna da Silva (Vice Chair) Mississauga Wards 1 & 3 Brampton Wards 1,3, 4 905-302-3096 416-706-5679 [email protected] [email protected]
Anna Abbruscato Darryl D’Souza Mississauga Ward 4 Brampton Wards 2,5,6 416-459-0126 416-528-8515 [email protected] [email protected]
Sharon Hobin Shawn Xaviour Mississauga Wards 2 & 8 Brampton Wards 7-10 905-301-1210 416-528-9622 [email protected] [email protected]
Bruno Iannicca Frank Di Cosola Mississauga Ward 7 Caledon/Dufferin 905-270-0536 905-951-8898 [email protected] [email protected]
Esther O’Toole Mississauga Wards 9 & 10 905-812-5163 [email protected]
Luz del Rosario Rynel Pinto Mississauga Wards 6 & 11 Student Trustee-North 416-528-6447 905-890-1221, ext. 24295 [email protected] [email protected]
Thomas Thomas Faye Rozario Mississauga Ward 5 Student Trustee-South 416-845-8225 905-890-1221, ext. 24295 [email protected] [email protected]
40 Matheson Boulevard West www.dpcdsb.org Mississauga, ON L5R 1C5 @DPCDSBschools 905-890-1221 DPCDSBVideos 87
RECOMMENDATION TO THE BOARD
REPORT NUMBER G 2
MILO, ROBOTS4AUTISM
1. THAT THE REPORT, MILO, ROBOTS4AUTISM, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 88
G 2 Pg. 1
Regular Board Meeting
November 27, 2018 MILO, Robots4Autism
Strategic Goal: Catholic Learning Environment / Catholic Community Engagement
Administration/Operational
“Whoever welcomes this child in my name welcomes me, and whoever welcomes me welcomes the one who sent me.” Luke 9:48
BACKGROUND
The Special Education and Learning Services Department continuously seeks opportunities to enhance Board and Family level programs/classes by enhancing programming supports for students. The Dufferin-Peel Catholic District School Board (DPCDSB) strives to ensure that all students have equal opportunities to access and receive the maximum benefit of all special education supports that meet their individual programming needs.
As a faith based community, the Special Education and Learning Services Department is guided by the shared belief and understanding that, “We are called to affirm our Catholic faith; in word and action and in all that we do” through the Catholic Board Improvement Learning Cycle (CBILC).” This report addresses the specific goals in the CBILC that we “foster the continuous development of all through a caring, safe, and inclusive environment,” and that we “continue to support the academic, social, and emotional well-being of all students, with an emphasis on those with diverse learning needs.”
DISCUSSION
Robots4Autism is an innovative program that teaches critical social, emotional behaviour and communication skills to students. Although designed for students with Autism, the scope of reach includes a variety of students with needs in the area of social/emotional and communication skills. The humanoid robot, Milo, incorporates evidence-based practices that demonstrate improved social skills through technology-aided intervention, social narratives, video modeling, and prompting with visual and verbal cues. The curriculum reinforces targeted behaviours and social skills training. This intervention program uses Milo to deliver developmental instruction modules that teach critical functional skills. The curriculum uses proven best practices for teaching social and behavioural skills. The humanoid robot creates a high level of engagement between the student and the robot and provides unlimited repetition of lessons that are consistent and student paced. Milo enhances and reinforces interactions and skills taught by classroom teachers, Educational Resource Workers, Speech Language Pathologists, and Child and Youth Workers. The program is able to gather diagnostic data to facilitate ongoing evaluation and progression towards Individual Education Plan (IEP) goals. Staff from Robots4Autism will provide professional development to classroom and system staff, followed by ongoing, in-class support.
Regular Board Meeting November 27, 2018 MILO, Robots4Autism 89 G 2 Pg. 2
Through the support of the DPCDSB researchers, a survey will be provided to parents/guardians/ staff/students involved in this project to gather a baseline of achievement and to evaluate the effectiveness of the program for these students.
CONCLUSION
After a successful implementation into the elementary setting in the primary and junior regional Autism classes, the use of Milo will transition into our secondary panel and there will be an opportunity to explore its use with students in some of our Planning for Independence (PIP) and Communication classes. Data will continue to be gathered in this next phase and will provide information as we explore the potential for using this type of technology in other classroom environments across our system.
THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, MILO, Robots4Autism, BE RECEIVED.
Prepared by: S. Baiana, Consultant, Assessment/Evalutation/Data T. Cruz, Superintendent of Special Education and Learning Services
Submitted by: T. Cruz, Superintendent of Special Education and Learning Services
Regular Board Meeting November 27, 2018 MILO, Robots4Autism 90
RECOMMENDATION TO THE BOARD
REPORT NUMBER G 3
OCSTA RESOLUTIONS (TO BE DISTRIBUTED AT THE MEETING)
1. THAT THE OCSTA RESOLUTIONS, BE RECEIVED.
Agenda – Regular Board Meeting – November 27, 2018 91
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 1
MOTION RECOMMENDED BY THE AUDIT COMMITTEE NOVEMBER 13, 2018
1. THAT THE CONSOLIDATED FINANCIAL STATEMENTS AND RELATED INFORMATION OF THE BOARD FOR THE YEAR ENDED AUGUST 31, 2018, BE APPROVED.
Agenda – Regular Board Meeting – November 27, 2018 92
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 2
NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE JANUARY 2019-DECEMBER 2022
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: JANUARY 2019 TO DECEMBER 2022, BE RECEIVED.
2. THAT THE BOARD OF TRUSTEES APPOINT THE NOMINEES LISTED AS MEMBERS AND ALTERNATE MEMBERS ON THE SPECIAL EDUCATION ADVISORY COMMITTEE.
Agenda – Regular Board Meeting – November 27, 2018 93
H 2 Pg. 1
Regular Board Meeting November 27, 2018 NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: JANUARY 2019 – DECEMBER 2022
Strategic Goal: Community Engagement Policy/Governance
“For surely I know the plans I have for you, says the Lord, plans for your welfare and not for harm, to give you a future with hope. ” Jeremiah 29:11 BACKGROUND
The Special Education Advisory Committee (SEAC), as per Section 57.1 of the Education Act and Regulation 464/97, consists of representatives of local associations, in the area of jurisdiction of the Board, as nominated by the local association and appointed by the board of trustees.
Ontario Regulation 464/97 of the Education Act specifies that appointees shall have the same qualifications as those required of members of the board of trustees.
DISCUSSION
Listed below are the nominees from the various Associations who sit on the Special Education Advisory Committee.
Myra Del Rosario, Representative for Association For Bright Children (ABC) Dely Farrace, Representative for Brampton Caledon Community Living (BCCL) Nisha Lewis, Representative for Canadian Mental Health Association, Peel Branch Rose Casaccia, Alternate Representative Christine Koczmara, Representative for Community Living Mississauga Heather Bialowas, Representative for Down Syndrome Association of Peel (DSAP) Celeste Encila, Alternate Representative Lissette de Raucourt Gaylie, Representative for Easter Seals Ontario Leslie Silvestri, Representative for Learning Disabilities Association of Peel Region (ldap) Janice Hatton, Representative for Autism Ontario Airene Cunanan, Alternate Representative Veronika Okrugic, Representative for VOICE for deaf and hard of hearing children (VOICE) Maria Demata, Alternate Representative Bobbi Wilson, Representative for Central Committee for Catholic School Councils (CCCSC), Member at Large
Regular Board Meeting – November 27, 2018 New Membership on the Special Education Advisory Committee: January 2019 – December 2022 94 H 2 Pg. 2
THE FOLLOWING RECOMMENDATIONS ARE PROVIDED FOR CONSIDERATION:
1. THAT THE REPORT TO THE BOARD OF TRUSTEES, NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: JANUARY 2019 TO DECEMBER 2022, BE RECEIVED.
2. THAT THE BOARD OF TRUSTEES APPOINT THE NOMINEES LISTED AS MEMBERS AND ALTERNATE MEMBERS ON THE SPECIAL EDUCATION ADVISORY COMMITTEE.
Prepared by: T. Cruz, Superintendent, Special Education and Learning Services
Submitted by: T. Cruz, Superintendent, Special Education and Learning Services
Date: November 9, 2018
Regular Board Meeting – November 27, 2018 New Membership on the Special Education Advisory Committee: January 2019 – December 2022 95