Yerington, Nevada October 18,2018
The Honorable Board of Lyon County Commissioners met this day in regular session with the following present: Chairman Bob Hastings, Vice-Chairman Joe Mortensen, Commissioners Greg Hunewill, Don Alt and Ken Gray. Also present: County Manager Jeff Page, District Attorney Steve Rye, Clerk and Treasurer Nikki Bryan and Deputy Clerk Donna MacGill.
1. Roll Call
Present: Bob Hastings, Joe Mortensen, Greg Hunewill, Don Alt and Ken Gray.
2. Invocation given by Bob Weiser, with United Methodist
Pastor Bob Weiser of the United Methodist Church gave the Invocation.
J. Pledge of Allegiance
4. Public Participation
Lyon County School District Superintendent Wayne Workman introduced Deputy Superintendent Tim Logan and presented the 2018 State of the District Report to the Board of Lyon County Commissioners. He also invited everyone to visit the schools to see what is going on. He thanked the board for their continued support of the schools.
5. For Possible Action: Review and adoption of agenda
Comm. Mortensen moved to approve the agenda as presented. Comm. Gray seconded and the motionpassed5-0.
6. Time Certain 6.a. Time Certain at 9:15 A.M.: Presentation by Daphne Hooper, City Manager City of Fernley, and Frederick Steinmann, Assistant Research Professor University Center for Economic Development UNR, regarding a redevelopment study recently completed by the City of Fernley. - Economic Development in Nevada: Redevelopment - City of Fernley Redevelopment Study
City of Fernley Manager Daphne Hooper discussed the redevelopment in Fernley. She said that everyone is working well together on the Community Center with Edrie LaVoie's staff, County Manager Jeff Page and the Code Enforcement Officer. She commented on the Strategic Plan and upgrading the Fernley community.
Assistant Research Professor with the University Center for Economic Development Frederick Steinmann presented an overview of what redevelopment entails and gave an overview of the current redevelopment study. He discussed the highest and best uses of development. He explained what redevelopment is. He discussed Tax Increment Financing and briefly reviewed the current redevelopment study of the City of Fernley. He discussed mutual collaboration in the redevelopment process in Nevada. He discussed redevelopment districts, long term financing strategies and the success rate for redevelopment companies and agencies. He discussed tax increment financing (TIF). Lyon County's tax rate totals 3.6085 per $100 of assessed value' He further explained the Fernley Redevelopment Project. He explained the redevelopment rate of 2.5200. He discussed the Lyon County Strategic Planning Project. He said that Lyon County is now the third largest county in Nevada. He commented on some of the challenges this may present.
Book BN Yerington, Nevada 115 October 18,2018 6.b. Time Certain at 9:30 A.M.: Sheriff Oflice presentation of the20l7 Brothel Work Card Report.
Sheriff Al McNeil expressed his condolences to the family and friends of Dennis Hof. He presented a copy of the Lyon County SherifPs Office Intemal Audit Report on Brothel Compliance Requirements which has been made apartof the record.
The commissioners had questions and comments.
Comm. Hastings asked for Public Comment.
There was no public comment.
Public Comment was closed.
6.c. Time Certain for 9:45 A.M.: For Possible Action: To approve the County Manager's 2017-2018 Performance Appraisal and the budgeted2,5o/o merit increase effective on his anniversary date (Requested by Human Resources Director). - Notice Letter
Human Resources Director Eric Milavsky praised County Manager Jeff Page for his openness and accessibility. A copy of County Manager Jeff Page was presented as part of the record.
County Manager Jeff Page thanked everyone for the performance appraisal and comments.
Comptroller Josh Foli said he will receive a 2.5Yo increase for a successful Performance Appraisal.
Comm. Mortensen moved to approve the County Manager's 2017-2018 Performance Appraisal and the budgeted 2.5o/o mefit increase effective on his anniversary date. Comm. Gray seconded and the motion passed 5 - 0.
7. PublicParticipation
There was no public participation.
8. Presentation of awards and/or recognition of accomplishments
There were no awards or recognitions.
9. Commissioners/County Manager reports
Comm. Gray expressed his condolences to the passing of Dennis Hof.
Comm. Hunewill commented on the Lyon County Library Foundation who is holding a dinner Saturday night and he wanted to acknowledge that Through a Child's Eyes cancelled the dinner they had scheduled so the people who are interested could attend the Lyon County Library Foundation dinner. Through a Child's Eyes will reschedule their dinner for a later date. He thanked them for sending some support to the library foundation.
Comm. Hastings invited the public to attend the gathering at Blaqk Coffee on Saturday morning at 10:30 a.m. for his thoughts regarding the county.
Book BN Yerington, Nevada 116 October 18,2018 County Manager Jeff Page commented on the brothels in Lyon County being legal at this time even with the passing of Dennis Hof. The county will be working with the brothel industry to be sure they adhere to the code. He also commented on the Silver Springs Master Lease. He is requesting a conference call with all of the parties involved to be able to finalize the Master Lease. He reminded the board there will not be a second regular meeting in November due to the NACO meetings. He said there may be a special meeting to deal with some planning issues. He said he is prepared for the November 19th workshop. He said the revised handbook will be discussed at the workshop. Dr. Frederick Steinmann will be facilitating the workshop for the county.
10. Elected Official's reports
There were no elected official's reports.
11. Appointed Official's reports
Lyon County Human Services Director Edrie LaVoie said we are in the last year of the five year strategic plan. Mr. Frederick Steinman has been engaged for a proposal for the next five year strategic plan. They will be submitting an annual report on FY 2018. She is hoping to submit the 2018 report after the new human services director is on board. Several members of the NACO Human Services Administrators have requested that Nevada Medicaid provide a coordinator for the region and assist in understanding Medicaid and help set up a billing practice. There will be a work session at the NACO conference regarding the assessments that were handed down at the 2011 Legislature. She will be working with Jeff Page to schedule the next Board of Health meeting.
Rob Pyzel planner said Title 15 is not on the agenda today and will now be on the November l't agenda. He also updated the board on the Dayton Valley Area Drainage Master Plan. He mentioned the possibility of holding a special meeting in November to discuss the Northern Nevada Industrial Center PUD Approval. There may be some phone calls in regard to Holly Ranch and the tentative subdivision map. It was continued at the Planning Commission Meeting. He met with the people involved with the Quilici Ranch.
Comptroller Josh Foli discussed insurance requirements for the Dayton BMX non-profit organization. The insurance carrier said there needed to be a million dollar policy to cover the liability issues. The cost of the policy was cost prohibitive for Dayton BMX. The county insurance carrier will not cover a separate non-profit entity. Dayton BMX would be personally liable if an accident occurred at that track. This issue will be on the November 1,2018 agenda.
The commissioners had questions and comments.
12. Advisory Board reports
There were no advisory board reports.
CONSENT AGENDA
13. Assessor's Corrections 13.a. For Possible Action: Approval of changes on Assessor's tax roll due to correction in assessments and review of tax roll changes. - Comm Delete f0-18-18 Secured - Comm Delete 10-18-18 Unsecured
Book BN Yerington, Nevada 117 October 18,2018 Secured Property factual corrections totaled $1,875.87 and Unsecured Property factual corrections totaled $3,480.33.
14. For Possible Action: Approve County Commission Minutes 14.a. For Possible Action: Approve the October 4, 2018 minutes. - October 4, 2018 Minutes
15. Contracts 15.a. For Possible Action: Approve Contract for Senices of Independent Contractor between Lyon County and Rural Nevada Counseling, not to exceed $7,020.00, for selvices funded through a grant from Nevada Division of Public and Behavioral Health. -SFY20I9 DBPH Rural Nevada Counseling Contract
15.b. For Possible Action: Approve Contract for Services of Independent Contractor between Lyon County and Healthy Communities Coalition, not to exceed $6,000.00, for services funded through a grant from Nevada Division of Public and Behavioral Health. -SFY2019 DBPH Healthy Communities Coalition Contract
15.c. For Possible Action: Approve Contract for Services of Independent Contractor between Lyon County and Integrated TeleHealth Solutions, not to exceed $20,800.00, for services funded through a grant from Nevada Division of Public and Behavioral Health. -SF"f2019 DBPH Integrated TeleHealth Solutions Contract
15.d. For Possible Action: Approve a 60-month lease agreement with Pitney Bowes for a replacement postage machine in the Administrative Building in the amount of $291.48 per month and authorize the Comptroller to sign. - Pitney Bowes New Lease
15.e. For Possible Action: Approve Memorandum of Agreement between the U.S. Environmental Protection Agency, Lyon County, Churchill County and Northern Nevada Development Authority for the implementation of the Brownsfields @etroleum Assessment) grant, in the amount of $6001000. - Churchill and Lyon Counties MOA Agreement
16. Grants 16.a. For Possible Action: Approve a Collection Development grant from the Nevada State Library and Archives 2019 State Public Library Collection Development f,'unds in the amount of $7,403. - Award Letter 2019 - Collection Development GIA 2018-2019
17. Other Consent Items 17.a. For Possible Action: Review and accept travel claims. - Travel Report 9-16-18 to 9-30-18
Travel claims totaled $5,483.39.
17.b. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18 - Cash Report 9-30-18
Book BN Yerington, Nevada 118 October 18. 2018 The cash balance as of September 30, 2018 was $59,071,152.99. County claims totaled $1,209,27 9.5 6 and payroll totaled $ 1,006,4 I 2.63.
17.c, For Possible Action: Approve additional budget of $2,192 for the installation of a Jail van cage for a total budget of 181692 to cover increased cost over the originally budgeted amount. - Jail Van Prisoner Cell Quote - Approved Sheriffs Office Vehicle Budget
17.d. For Possible Action: Approve the recommended appointment of Judith Price and James Christensen to the vacant positions to the South Lyon County Hospital District, effective January lr20l9. - South Lyon County Hospital District Recommendation Letter
Comm. Mortensen moved to approve the consent agenda, Items 13 through 17.d., as presented. Comm. Gray seconded and the motion passed 5 - 0.
**END OF CONSENT AGENDA**
PUBLIC HEARING ON PLANNING ITEMS
18. Planning 18.a. For Possible Action: Approval of the Final Subdivision Map for COPPER CANYON ESTATES, PHASE 2A located in Dayton, NV (APN 16-021-42), not including road rights-of-way which have been offered for dedication and will not be accepted by the County until at least 907o of the lots within the respective unit have been developed, the improvements are inspected and approved by the Countyo and the County accepts the improvements for maintenance. - Staff Report
Planner Rob Pyzel presented. He said the application is in compliance and recommended approval with findings A. through D. as follows: A. The final map for Copper Canyon Estates, Phase 2A is consistent with the applicable provisions of Lyon County Code and the Nevada Revised Statutes; B. The final map for Copper Canyon Estates, Phase 2,A. has met each of the required conditions of approval; C. The final map for Copper Canyon Estates, Phase 2,A. will not be detrimental to the public health, safety, convenience and welfare; and D. The final map for Copper Canyon Estates, Phase 2A will not result in material damage or prejudice to other property in the vicinity;
Comm. Gray moved to approve the Final Subdivision Map for COPPER CANYON ESTATES, PHASE 2z\ located in Dayton, NV (APN 16-021-42), not including road rights-of-way which have been offered for dedication and will not be accepted by the County until at least 90% of the lots within the respective unit have been developed, the improvements are inspected and approved by the County, and the County accepts the improvements for maintenance, with findings A. through D. Comm. Mortensen seconded and the motion passed 5 - 0.
**END OF PLANNING APPLICATIONS**
Book BN Yerington, Nevada 119 October 18,2018 REGULAR AGENDA
19. Comptroller 19.a. For Possible Action: Approve revisions to policies 2-3 Property Control and 2-6 Budget and a new policy 2-7 Procurement. - 2-3 Property Control - 2-6 Budget -2-7 Procurement
Comptroller Josh Foli presented and said this was necessitated by new Federal regulations required to be implemented this fiscal year. He pointed out some of the highlights of what was changed or added. It does meet compliance with the Nevada Revised Statutes.
Comm. Mortensen moved to approve revisions to policies 2-3 Property Control and 2-6 Budget and a new policy 2-7 Procurement, with adding the word "by" the comptroller in the Budget section, as noted by Comm. Hunewill. Comm. Gray seconded and the motion passed 5 - 0.
20. Other 20.a. For Possible Action: To determine that Mt. Rose Heating and Air Conditioning Inc., is the lowest responsive and responsible bidder and to award Public Works Project LY-2018-274, Silver Springs Senior Center HVAC Improvements, to Mt. Rose Heating and Air Conditioning Inc., for a total lump sum price in the amount of $4101000 to be funded from Capital Improvements and authorize the Board Chairman to sign project related documents. - Silver Springs Senior Center Recommendation Letter - Mt. Rose Heating Air Bid Packet - Silver Springs Senior Center Bid Tab
Lyon County Facilities Director Rob Dunbar said this project is considerably more than was previously estimated for the project. Mt. Rose Heating and Air Conditioning Inc. is the lowest responsive and responsible bidder for this project. They were the only bidder for this project.
Comptroller Josh Foli said this is coming out of the Capital Improvement funds and the cash is available.
Comm. Mortensen moved to determine that Mt. Rose Heating and Air Conditioning Inc., is the lowest responsive and responsible bidder and to award Public Works Project LY-2018-274, Silver Springs Senior Center HVAC Improvements, to Mt. Rose Heating and Air Conditioning Inc., for a total lump sum price in the amount of $410,000 to be funded from Capital Improvements and authorize the Board Chairman to sign project related documents. Comm. Gray seconded and the motion passed 5 - 0.
RECESS TO RECONVENE AS WILLOWCREEK GENERAL IMPROVEMENT DISTRICT BOARD
21. Public Participation
There was no public participation.
22, For Possible Action: Review and Accept Claims and Financial Report 22.a. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18
Book BN Yerington, Nevada 120 October 18,2018 - Cash Report 9-30-18
The cash balance as of September 30, 2018 was $381,140.49. Claims totaled $2,594.43; there was no payroll.
Comm. Hunewill moved to approve the claims and financial report as presented. Comm. Gray seconded and the motion passed 5 - 0.
23. Public Participation
There was no public participation.
ADJOURN TO RECONVENE AS MASON VALLEY MOSQUITO ABATEMENT DISTRICT BOARI)
24. Public Participation
There was no public participation.
25. For Possible Action: Review and Accept Claims and Financial Report 25.a. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18 - Cash Report 9-30-18
The cash balance as of September 30, 2018 was $400,382.30. Claims totaled $414.38 and payroll totaled $2,997 .63.
Comm. Mortensen moved to approve the claims and financial report as presented. Comm. Gray seconded and the motion passed 5 - 0.
26. Public Participation
There was no public participation.
ADJOURN TO RECONVENE AS WALKER RIVER WEED CONTROL DISTRICT BOARI)
27. PublicParticipation
There was no public participation.
28. For Possible Action: Review and Accept Claims and Financial Report 28.a. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18 - Cash Report 9-30-18
The cash balance as of September 30, 2018 was $145,023.25. Claims totaled $396.80 and payroll totaled 91,162.62.
Comm. Mortensen moved to approve the claims and financial report as presented. Comm. Gray seconded and the motion passed 5 - 0.
Book BN Yerington, Nevada t2t October 18,2018 29. Public Participation
There was no public participation.
ADJOURN TO RECONVENE AS CENTRAL LYON COUNTY VECTOR CONTROL DISTRICT BOARD
30. Public Participation
There was no public participation.
31. For Possible Action: Review and Accept Claims and Financial Report 31.a. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18 - Cash Report 9-30-18 The cash balance as of September 30,2018 was $281,571.93. Claims totaled $18,990.00; there was no payroll.
Comm. Mortensen moved to approve the claims and financial report as presented. Comm. Gray seconded and the motion passed 5 - 0.
32. Public Participation
There was no public participation.
ADJOURN TO RECONVENE AS SILVER SPRINGS GENERAL IMPROVEMENT DISTRICT BOARI)
33. Public Participation
There was no public participation.
34. For Possible Action: Review and Accept Claims and Financial Report 34.a. For Possible Action: Review and accept claims and financial reports. - Claims Report 9-16-18 to 9-30-18 - Cash Report 9-30-18
The cash balance as of September 30, 201 8 was S2,2ll ,973.20. Claims totaled $6,08 I .60; there was no payroll.
Comm. Mortensen moved to approve the claims and financial report as presented. Comm. Gray seconded and the motion passed 5 - 0.
35. Public Participation
There was no public participation.
ADJOURN TO RECONVENE AS THE LYON COUNTY BOARD OF COMMISSIONERS
36. Commissioner Comments
There were no commissioner comments.
Book BN Yerington, Nevada 122 October 18,2018 37. Closed Session pursuant to NRS 241.015(3)(bX2) - Closed Session to receive information from the District Attorney regarding potential or existing litigation involving a matter over which the Board has supervision, control, jurisdiction or advisory power, and to deliberate toward a decision on the matter (requested by District Attorney)
38. Public Participation
There was no public participation.
39. Adjourn
The meeting was adjourned.
LYON COUNTY BOARD OF COMMISSIONERS
BOB HASTINGS, Chairman
ATTEST
NIKKI BRYAN, Lyon County ClerklTreasurer
Book BN Yerington, Nevada 123 October 18,2018 LYON COUNry MANAGER'S PERFORMANCE APPRAISAL FISCAL YEAR 201.8-2019
SECTION I: ASSISTING COMMISSION WITH ITS POLICY.MAKING ROLE
Needs Meets Exceeds lmprovement Expectations Exp€ctetions
The County Manager provides information which is: Deta iled and relia ble D2 D1, D3, D4, D5 Explained in a thorough manner and includes alternatives or D2, D3 D2, D4, recommendations D5 Timely or, D2, D4 D3, D5 Helpful in preventing trivial administrative matters from being D2, 03 D1,, D4, reviewed by the Commission D5 Helpful and adequate to assist County Commission in making D7, D2, D4, D5 sound decisions D3 The County Manager: Provides members of County Commission with the opportunity D2, D3, D1, D4 to set long-term organizational goals and to establish the future direction of County policy Keeps County Commission informed, in a timely manner, of the DL, 02, D4, D5 things Commission wants to know D3 Keeps County Commission well informed with concise written D2, D3 D1, D4, and oral communications D5 Provides County Commission members with informotion on on 01, 02, D4 equol basis D3, D5 lnforms the County Commission of administrative developments D], D2 D3, D4, D5 Follows up in a timely manner on County Commission requests 07, D2, D4 for information or action D3, D5
The County Manager: Has adequate knowledge of municipal affairs, including the D2 D].,03, County's laws and ordinances D4, D5 Considers alternatives before making recommendations 07, 02, D3, D4 D5 Plans ahead, anticipates needs and recognizes potential D2 D1, D3, problems D4, D5 Has a good sense of timing in bringing issues to the Commission ot, D2, D4 for action D3, D5 Comments: District 1; As chairman of the commission I often have to interact with Jeff and representatives from other areas. Jeff is by far the most respected and knowledgeable county manager. other counties look to Jeff for information.
District 2: At the meetings the County Manager's com,I'ents are up to date and informative.
SjSl[llLX There was an issue this year with regard to the Oppqrtunity Zone designation. While the County
I LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FISCAL YEAR 2OL8.2OT9
Manager made the right decision with regard to the issue at hand, timely communication would have prevented the public relations issues that ensued.
District 4: Jeff Page is the best manager I have worked with.
District 5: Jeff keeps us informed about what is happening in Lyon County. Always returns my call and answers all of my questions.
SECTION II: INTERNAL ADMINISTRATION
Needs Meets Exceeds lmprovement Expectations Expectations
The County Manager is effective in the following areas: Carrying out Commission directives D!,D2, D4, D5 D3 Assigning work so that it is performed efficiently and effectively D2, D3, D1, D4 D5 Paying sufficient attention to detail to avoid error or things Dt,D2, D4 "slipping through the cracks" D3, D5 Analyzing problems or issues and identify causes, reasons, and D2, D3 D7,D4, implications D5 Accurately interpreting the direction given by Commission DL,D2, D4, D5 D3 Carrying out the directives of Commission as a whole rather than D7, D2, D4, D5 those of any one Commission member, but recognizes the D3 concerns of the minority Supporting the actions of the County Commission after a decision D1, D2 D3, D4, is made D5
Assuming responsibility for staff performance D5, D2 01, D3, D4 Providing members of County Commission with periodic status DL,D2, D4, D5 reports on projects or tasks which may overlap months or years D3 in implementation
Insuring that the management staff maintains normal service D2 01, D3, delivery operations as well as the flexibility to manage D4, D5 emergency situations
Are you satisfied with the County Ma Approach to budget preparation and review D2, D3, D1, D4 D5 Use of standard financial management procedures to meet D7,D2, 04, D5 D3 lmplementation of Commission's policy regarding the expenditure DT, D2, 03, D4
2 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FtscAL YEAR 2018-2019
of budgeted funds D5 Cost control through economical use of labor, materials and D2, D5 01, D3, equipment D4 lnformation on the financial status of County government D7, D2, D4, D5 D3 Use of available funds and his ability to operate the County D7, D2, D3, D4 efficiently and effectively D5 Knowledge of financial matters D7, 02, 03, D4 D5 lnformation pertalning to Iong or short-term financing for capital DI, D2, D4, D5 projects or equipment purchases D3 lnformation on opportunities for federal and state grant funding OL, D2, D4, D5 D3
Needs Meets Exceeds lmprovement Expectations Expectations
The Couhty Manager is: Successful in guiding people as a team toward common D1, D2, D5 D3, D4 objectives Effective in selecting qualified and highly competent staff D2 D1, D3, members D4, D5 Effective in maintaining professional relationships with D1, D5 D2, D3, Department Directors D4 Effective in assuring that staff members make a positive Dl,02, 03, D4 impression on cltizens D5 The lnsures that the County's personnel policies and practices are DL, D2, o4 administered by County Department Directors and management 03, D5 staff in an equitable manner Develops and motivates employees so that they are increasingly 07, D2, D3, D4 effective D5 Addresses disciplinary problems and takes action when DL, D2, D4 warranted D3, D5 Monitors performance of employees and initiates corrective o1,, D2, o4 action as needed D3, D5 Comments: District 1:
District 2: When you hear no complaints this must be running smoothly.
District 3: No comment.
Djg[iE!]L Jeff continues to update and improve the way the County operates. He has also improved the
J LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FtscAL YEAR 2018-2019
budget process.
Dlstrict 5: Mr. Page again presented us a balanced budget, and found the funds for our new Compliance Officer.
SECTION lll: EXTERNAL RELATTONS
Needs Meets Exceeds lmprovement Expectations Expectations
The County Manager:
Makes a positive impression on citizens D'J., D2, D3, D4, D5 Has appropriate visibility or identity in the community D2, D3, D1, D3, D5 D4 Assists the Commission in resolving problems at the 01, D2 D3, D4, administrative level to avoid unnecessary Commlssion action D5 ls willing to meet with members of the community and discuss D7, D2, D4, D5 issues of concern D3 ls skillful with the news media, avoiding political positions and D1, D2 D3, D4, jartisanship D5
Provides information to the public in a timely fashion on matters D7, D2, D4, D5 which will cause public reaction D3 Represents Commission positions and policies accurately and D1,, D2, 03, D4 effectively D5 Thinks and acts in a manner reflecting an attitude that client oL, D2, D4 (Commission, staff or citizens) perceptions and satisfactions are 03, D5 important
Responds completely and in a timely manner to citizen D7, D2, D3, D4 complaints D5
The County Manager is:
Effective representing the County's interests in dealing with D2 D1., D3, other agencies D4, D5 Participative in enough intergovernmental activity to have an D7, D2 D3, D4, impact on behalf of the County D5 Cooperative with the county, state and federal governments D1, D2 03, D4, D5 Comments: District 1: The Facebook page is excellent for information transfer.
District 2: Cooperative and understands the issues with farmers regarding Title 15. i,
District 3:
4 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FISCAL YEAR 2018.2019
District 4: Jeff excels at staying ahead of problems and keeping County government transparent.
District 5; Mr. Page works well with multiple agencies, many have told me that we are fortunate to have him as our Manager.
5 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FtscAL YEAR 2018-2019
SECTION lV: PERSONALACCOMPLISHMENTS
Needs Meets Exceeds lmprovement Expectations Expectations
With regard to communications, the County Manager is: Easy to talk to and a good listener DT, D2, D4 D3, D5 Thoughtful, clear and to the point 07, 02, D4 D3, D5 Sensitive to the concerns of others D7, D2, 03, D4, D5 Candid and forthright in discussing County business matters with D2, D3 DL, D4, members of County Commission D5
The County Manager Demonstrates interest and enthusiasm in performing his duties D1, D2 D3, D4, D5 Commands respect and good performance from staff D1, D2, D3, D4 D5 Shows initiative and creativity in dealing with issues, problems Dl, D2 D3, D4, and unusual situations D5 ls open to new ideas and suggestions for change D1-, D2, D3, D4 D5 Works well under pressure Dr, D2, D3, D4 D5 Consistently puts aside personal views and implements D1,, D2 D3, D4, Crcmmission policy and direction D5 Displays the ability to resolve the numerous conflicts inherent in Dl, D2, D3, D4 municipalgovernment D5 Responds well to a changing world and local conditions; is DL, D2, 03, D4 adaptive D5 ls accessible to County Commisslon members DI, D2 D3, D4, D5 Conforms to the high standards ofthe profession; follows the DT, D2, D4 "ICMA Code of Ethics D3, D5 Exhibits a commitment to continuing education in order to D7, D2, D4 encourage his professional development D3, D5 ls receptive to constructive criticism and advice D1_, D2, D4, D5 D3 .C. Job Effectiveness . The County Manager: Demonstrates interest and enthusiasm about the Commission's D1, D2 D3, D4, Vision for the County D5 Gives his staff the tools necessary to provide efficient, responsive D7, D2, D3, D4 County services D5
6 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FlscAL YEAR 2018-20L9
Coordinates the implementation of County goals and objectives D1,, 02, 03, D4 D5 Creates a positive atmosphere for successful economic D7, D2, o4 development in the County D3, D5 Supports responsible infrastructure expansion and maintenance D1, D2 D3, 04, D5 Emphasizes the need for employee traininB and technological DL, D2, D3, D4 improvements D5
Comments: District 1: I personally appreciate Jeffs direct nature though this could be a double-edged sword in some situations.
District 2: Excellent timing of cleaning out the Walker River prior to the flood.
District 3: While there is room for improvement, as with anyone, county Manager page is an effective manager of personnel and the public's resources.
District 4: Jeff does an excellent job of representing the County and is well respected by the surrounding counties that we work with.
District 5:
7 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FlscAL YEAR 2018-2019
SECTION V: NARRATIVE RESPONSES
. What were the Manage/s most notable accomplishments during the past year? District 1: Appropriately managing the move toward county growth. Not always easy but always necessary.
District 2: Code enforcement.
District 3: County Manager Page has made great strides in leading his team in addressing long neglected flood issues. Further, the addition of a Code Enforcement Officer is something that this Commissioner has wanted for a long time and is greatly appreciated.
District 4: He reinstated Code Enforcement.
District 5: lmplementlng the Code Enforcement Office, balanced budget, and keeping everyone informed.
. Which of the Manager's qualities were most instrumental in fulfilling the role of County Manager this past year? District 1: Knowledge of county code, NRS, etc.
District 2: Flood control and related solutions.
District 3: His accessibility to the members of the community and members of the Board of County Commissioners.
District 4: Jeff strives to make Lyon County the best it can be.
District 5: His desire to keep Lyon County as his top priority.
. What does the Manager do that you would like him to continue? District 1: Direct, open communication.
District 2: Working on draining problems.
District 3: His accessibility to the members of the community and members of the Board of County Commlssioners.
District 4: I hope he continues to push for the betterment of Lyon County.
District 5: Being accessible and open to everyone.
8 LYON COUNTY MANAGER'S PERFORMANCE APPRAISAL FtscAL YEAR 20L8-2019
. ls there anything that the Manager does that you would like him to do differently?
District 1: When critical, time sensitive issues arise, involve at least one or two commissioners so issue decision don't fall squarely on his shoulders.
District 2: NO.
District 3: Carry over from the last evaluation as there has not been any change - I would like to see him schedule Quarterly Town Hall Meetings throughout the County in conjunction with BOCC members. ln his communications with the press, community, and BOCC, highlight other personnel for their accomplishments and work. Further, when doing press releases, seek Board members' comments and input for inclusion.
District 4: NO.
. ln what areas should the Manager focus his attention in this coming year?
District 1: Growth, infrastructure and growth!!l
District 2: lmproving the tax base.
District 3: I would like for him to continue his focus on flood mitigation efforts.
District 4: I hope we can wrap up Title 15.
District 5: Economic development.
. Do you have any other general comments to share with the County Manager?
District 1: Overall, Jeff is doing an excellentjob.
District 2: NO.
District 3: There was an instance with me this year during a commission meeting where county Manager Page appeared to be very disrespectful. I do not believe it was intended be disrespectful. However, several members of the audience in attendance took note and asked me about it later.
District 4: Thank you, Jeff, for serving Lyon County!
District 5: Every year Mr. Page has answered my questions and phone calls with good information. Thank you.
9 LYON COUNW MANAGER'S PERFORMANCE APPRAISAL FtscAL YEAR 2018-2019
APPROVAL OF APPRAISAL
toha/zot CommissionelKen Gray, District 3
ner Jop Mortensen, District 4 /t,'4 ner Greg Hunewill, District 5
10 Lyon County Sheriff's Office Internal Audit Report
On Brothel Compliance Requirements
!.* * * * LCSO Internal Audit Report on Brothel Compliance Requirements
1. Hxecutive $ummary
The Lyon County's SherifPs Office must evaluate its internal support services, functions, and processes to identiff weaknesses and gaps in connection to Brothel code compliance requirements mandated by law to develop opportunities to streamline, share services, reorganize, consolidate, and/or improve collaboration to ensure consistency and efficiency to detect and deter human trafficking and sexual exploitation into Lyon County.
My vision for the Lyon County Sheriff s Office as it relates to Lyon County Code, Title 5 Chapter 3 Prostitution, is implementing the findings of this report into our operations within fi scal constraints.
Stratesies:
. We will establish clearly defined roles, functions, and missions for subordinate elements to improve efficiency and effectiveness of delivery of services.
. We will enhance informational technologies, training, and available equipment resources to improve efficiencies in order to readily detect indicators of human trafficking.
. We will strive to improve Lyon County Code, working with our District Attorney's Office and brothel industry leaders.
. We will implement Best Practices strategies to provide supportive services to human trafficked survivors identified in Lyon County.
. We will visually promote a comprehensive program message to foreign and domestic criminal enterprises that human trafficking has zero tolerance in Lyon County and into its legal brothel system.
2, Histmry and Fnesent Status
Lyon County Code (LCC) was adopted in the 1970s to regulate the operation of a "house of prostitution." Since its initial adoption, there have been revisions. In 1990, the code was amended mandating the Sheriff to issue work cards to working prostitutes.
In addition to work card requirements, the Sheriff s Office has implied responsibilities to conduct regular and periodic compliance checks of all licensed brothels. Due to agency staffing levels, this function has not been accomplished in decades.
Page 2 of 8 LCSO Intemal Audit Report on Brothel Compliance Requirements
LCC 5.03.14 (A.z.b) mandates medical advisors be appointed to the Sheriff by a committee comprised of the Sheriff, District Attorney, and the Chair of the County Commissioners. Subparagraph (e.3.d) mandates a Designated Medical Facility to report to the sheriff the results of all medical tests of prostitutes on a quarterly basis. Again, neither of these requirements pursuant to LCC has been fulfilled.
On December 06,2017, the first of eight public requests for information came into the Sheriff s Office, asking for prostitute work card applicants for the past ten years and other public records requests associated with the brothels and licensee records. This began a preliminary analysis of LCSO operations and procedures related to compliance with the LCC.
The in-depth internal audit began approximately four months ago with a review of all applications received during calendar year 2017 with the intent to identify what is wrong with our processes, find the root cause, and gather recommendations and suggestions to corect gaps and weaknesses. This audit generated in excess of 75 labor hours with the involvement of command staff and detectives. This report and its findings are intended to improve our processes.
3. 2017 Employee Work Card Audit
In 201 7, the LCSO issued a total of 79 employee work cards. These work cards are for support workers in the brothels (i.e., bartenders, cashiers, housekeeping, etc.). LCC 5.03.14 (B.l) requires that "each employee present at or employed by a licensed operation shall register with and be issued an employment card by the sheriff."
35 of these cards were issued to individuals that live in Lyon County. 42 of these cards were issued to individuals that live in Northem Nevada (i.e., Carson City, Reno, Sparks). 2 of these cards were issued to individuals who provided an out-of-state- address on the application document.
Demoeraphic Anal),sis
2.51 years is the average length of employment. l9 years was the longest length of employment. 29 workers had less than one year of employment. 14 workers had more than three years of employment and are Lyon County residents.
Crime Issues
2 employees have active criminal cases: -Warrant
Page 3 of8 LCSO Intemal Audit Report on Brothel Compliance Requirements
-Possession of a controlled substance
Findines
l. A recent brothel statement claims it employs "134 non-sex worker support staff." The LCSO can only document 79; however, at least two individuals are known to be brothel employees that have never applied for a work card pursuant to LCC. 2. The majority of these employees who are Lyon County residents reside in Silver Springs or Stagecoach. 3. There are no significant public safety concerns with these employees as it relates to criminal cases.
4.3017 Frostitute Work Card Audit
In 2017, the LCSO issued a total of 342 prostitute work cards to 241 specific individuals. Of these individuals, l0l had multiple cards issued for a prostitute changing brothel location, leaving the business and returning the same year, or other various reasons.
13 of these cards were issued to individuals that live in Lyon County. 42 of these cards were issued to individuals that live in Northern Nevada (i.e., Carson City, Reno, Sparks etc.). 168 of these cards were issued to individuals that reside in another state. 18 of these cards were issued to individuals that provided a southern Nevada address.
Demographic Analysis
1.88 years is the average length of employment. 7 years was the longest length of employment. 147 workers had less than one year of employment. 72 years was the oldest applicant. l8 y/I5 days was the youngest applicant. 30.78 years was the average prostitute age. 9 workers have more than three years of employment and are Lyon County residents. 22 self-disclosed being foreign born and/or non-us citizens. A quick search of 2018 records identified an additional l7 approved prostitutes.39 total names were cross check through federal data bases with the assistance of federal law enforcement agencies.
Crime lssues
l3 prostitutes made self-disclosure of active criminal cases: -Warrants of arrest for traffic offenses.
Page 4 of 8 LCSO Intemal Audit Report on Brothel Compliance Requirements
-Possession of controlled substances (Lyon County & Las Vegas). -Obstructing a Peace Officer (Reno). -Battery on a Peace Officer (Carson City). -Fraud (CA). -Theft (CA). I Currently serving a l4-week sentence in the Lyon County jail.
Human Traffi ckine Indicators
19 self-disclosed prior prostitution convictions. lndicator is that they could still be controlled by a pimp. Convictions from CA, FL, NY, WA, CT, MO, Las Vegas, Reno. 4 self-disclosed active prostitution arrest without case closure from Las Vegas, Reno, CA, and WI. Indicator is that they are highly likely being controlled by an out-of-region/state pimp. 25 had dual prostitute licenses with other counties (Nye & Elko).Indicator is movement from one brothel to the next.l 2 provided documents during application process that showed almost immediate entry into the US and prostitute application. I provided documents during application process showing an out-of-state marriage upon entry into the US. A law enforcement systems check showed possible identity theft. I self-disclosed an out-of-state human trafficking arrest.
Federal Law Violations
I Is subject to arrest/deportation when located. 1 Self-disclosed immigration deportation proceedings. 14 Currently under federal review for immigration violations, including unlawful entry, fraud and identity theft. They will continue to be allowed working privileges until/when any federal notification comes into this Office denying work authorization. I Department of Defense military member moonlighting as a prostitute.
Findines
l. Current part-time administrative clerk in Dayton does not have required knowledge and skills to scrutinize applications in order to detect possible indicators of human trafficking. 2. Staff was issuing temporary work cards prior to completing background check, which requires review of criminal history that is delayed between l-3 weeks. LCC does not allow for such practice. 3. No substation is equipped with out-of-state and passport verification equipment for validation of documents to establish identity.
t https://www.unodc.orglpdf/HT_i ndicators-E-LOWRES. pdf
Page 5 of8 LCSO lnternal Audit Report on Brothel Compliance Requirements
4. Large majority of prostitutes report instability of residences and extensive criminal records that include property and other quality of life type crimes. Again, these are indicators for human trafficking and sexual exploitation. 5. During this period, the LCSO received information related to labor and civil disputes between prostitutes and brothels. 6. LCSO's records management system (RMS) allows for viewing Nye and Elko County Sheriff Offices prostitute records because we share the same RMS. However we cannot view prostitute applications from the Storey County Sheriff s Office and the Elko Police Deparlment who also issue prostitute cards. 7. At a minimum, 83 prostitutes generated positive indicators of human trafficking that should have required additional investigation. 5. Human Trafficking lndicators
The United Nations Office on Drugs and Crime has released its document on Human Trafficking Indicators2 that lists thirty-six general indicators and twelve sexual exploitation indicators. Many of these indicators were observed during this audit. And although the presence or absence ofany indicators neither proves nor disproves that human trafficking is taking place, their presence during the application process must lead to an investigation.
The Nevada Attorney General's Office recently released its human trafficking screening Iist3 that must be used as a basis for all detective-directed background investigations to detect human trafficking into legal brothels.
While not clearly defined by LCC, prostitute registration should serve two (2) legitimate law enforcement functions:
Record and document individual identifiers such as tattoos, facial and body features, and fingerprints to be used if a missing person's report has been generated.
Serve as an ability to conduct comprehensive background investigations to deter and detect victims of human trafficking, and to connect them with supportive services when required.
6. Lyon County Code Cmncerns
A. Change code to allow the prostitute work card to be issued to the individual, rather to a specific brothel. This will reduce LCSO staff requirements and reduce individual prostitute costs.
2 https://www. unodc.orglpdf/HT_indicators_E_LOWRES. pdf 3 http://ag.nv.govluploadedFiles/agnvgov/Content/Human_Trafficking/AG_HT_Screening_Tool_Final2.pdf
Page 6 of 8 LCSO Internal Audit Report on Brothel Compliance Requirements
B. Minimum age for prostitute and customer should be increased to 21 years of age to align with state law on licensed liquor establishments, casinos, and purchases of marijuana and alcohol products. Each brothel currently has a valid county liquor license. C. Review Medical Advisor to the Sheriff and designated quarterly medical facility reports. Revise and/or amend as necessary. D. Review code against human trafficking indicators. Revise and/or amend as necessary. E. Revise and/or amend LCC as necessary to: i. Allow for temporary work cards. ii. Mandate posting of Prostitute Rights and reporting mechanism in certain brothel work and common areas. iii. Mandate brothel staff training requirements on human trafficking awareness. This would be consistent with LCC mandated alcohol server training and mandated human trafficking awareness training is currently being done in Reno areas. iv. Ability to conduct periodic licensee review. v. Determine if employee work cards are necessary. vi. Add NRS l25B Child Support requirements. vii. Mandate that prostitutes carry valid work cards in their possession at all times when in the brothel. viii. Mandate that each brothel produce health certification for each prostitute in the brothel they are working. ix. Clarify who is responsible for misdemeanor violations pertaining to compliance violations of the LCC.
7" Corrective Actions & $ummary
Administrative Bureau
A. Develop and implement an application process that identifies vulnerable applicants who will require a thorough Investigation Bureau background investigation.
B. Develop and implement a human trafficking simple self-disclosure screen to be included in the application process. All positive screens will be forwarded to the Investigation Bureau for a thorough background investigation.
C. Develop a Sex Worker (Prostitute) Rights form as part of the application process; to include types of criminal and prohibited acts and methods to report.
D. Obtain equipment and establish procedures necessary to validate documents to establish identity and ensure federal law compliance.
E. Submit a budget request for the Dayton administrative clerk position to meet the requirements of this audit.
Page 7 of 8 LCSO Internal Audit Report on Brothel Compliance Requirements
lnvestigation Bureau
A. All positive questionnaire screens for possible human trafficking will be interviewed by a qualified detective, using the Attorney General's Law Enforcement Screening Tool for Victims of Human Trafficking.a Completed questionnaires will be attached to the applicants file.
B. Submit a budget request to increase detective staffing to meet the requirements of this audit.
C. Develop inter-local agreements with regional law enforcement agencies to col lectively combat human traffi cking.
a http://ag.nv.govluploadedFiles/agnvgov/Content/Human_Trafficking/AG_HT_screening_Tool_Final2.pdf
Page 8 of 8 LYON COUNTY SHERIFF'S OFFICE //VTERNAL AUDIT REPORT on Brothel Com pl iance Re q ui remenfs
Lyon County Commision Meeting - October 18, 2018 Lyon Gounty Gode mandates the Sheriff's Office to:
Approve, issue and audit work cards for all brothel employees and prostitutes in Lyon County.
Implied requirement to conduct regular and periodic compliance checks of all licensed brothels
Lyon County Commision Meeting - October 18,2018 What Generated this Audit?
The Sheriffs Office received I total public records requesfs for brothe! & prostitute records, some requesting ten years of records.
The first one was received on December 6,2017.
Lyon County Commision Meeting - October'18,2018 We Wanted to. o Evaluate our internal support services, functions, and processes to identify weaknesses and gaps o Develop opportunities to streamline, share service, reorga nize, consolidate, and/or improve collaboration to ensure consistency and efficiency
Lyon County Commision Meeting - October 18, 2018 Audit Steps: . Pulled 342 prostitute and 79 brothel employee applications from 2017 o Reviewed crime self-disclosures o Checked federal crime records o Cross-referenced thru law enforcement CLEAR programs o Compiled data Iooking at trends . ldentified gaps & weakness o lnvolved multiple Federal agencies for time sensitive issues
Lyon County Commision Meeting - October 18,2018 Non-Prostitute Employees o 35 live in Lyon County (most live in Silver Springs and Stagecoach) . 42live in Northern Nevada (non-Lyon County) c 2 provided out of state addresses on application o 2 Active Criminal Cases 2.51 years is the average employment % of non-prostitute employees work less than 1yr
Lyon County Commision Meeting - October 18, 2018 Findings o LCC mandates "each employee...shall register and be issued an employment card by Sheriff' Only 79 of a reported 134 could be identified o No significant public safety concerns with these employees
Lyon County Commision Meeting - October 18,2018 Prostitutes o 13 Lyon County a 42 Northern Nevada (non Lyon County) o 18 Southern Nevada o 168 out of state a LCSO issued a total of 342 cards to 241 specific individuals
Lyon County Commision Meeting - October 18, 2018 Demographics o 1.88 years average length of employment o 7 years longest length of employment o 147 (61-percent) less than one year of employment c 72 years oldest applicant o 18y/1Sdays youngest applicant o 30.78 years average age o t have more than three years of employment and live in Lyon County o 22 Self-disclosed being foreign born and/or non-us citizens. A quick 2018 search identified an additional 17 approved prostitutes (39 total)who were crossed checked through federal systems due to international human trafficking indicators
Lyon County Commision Meeting - October 18, 2018 Crime trends
. 13 Active criminal cases
. Warrants
o Possession of controlled substances (Lyon & Las Vegas)
o Obstructing a peace officer (Reno)
o Battery on a peace officer (Carson City)
o Fraud (CA)
o Theft (CA) o 1 Currently serving a 14-week jail sentence
Lyon County Commision Meeting - October 18, 2018 Human Trafficking (HT) lndicators
.19 self-disclosed prior prostitution convictions
o Could still be controlled by an exploiter .4 self-disclosed active prostitution cases
o High probability of being controlled by an exploiter .25 Dual licenses with Nye & Elko counties (excludes City of Elko)
o Movement from one brothel to the next o2 Entry into the US and almost immediately applying for card o1 Entry into the US, marriage, and then applying for card
o Possible identity theft o1 self-disclosed out-of-state HT arrest
Lyon County Commision Meeting - October 18,2018 Federal Law
o 1 subject to arresUdeportation when located o 1 self-disclosed immigration deportation proceedings o 14 federal review for immigration violations. Will be allowed to continue working until notified by the appropriate agency. o I Active duty military member moonlighting
Lyon County Commision Meeting - October 18,2018 Findings o Part-time administrative clerk does not have knowledge and skills o Temporary work cards being issued contrary to LCC o No equipment to validate out-of-state and passports used to establish identity (possible to have issued a minor a card) o Majority of prostitutes report home instability and criminal histories, indicators of HT. o During audit, received information on labor and civil disputes between prostitutes and brothels. o Our records management systems are not compatible with Storey and City of Elko. We are compatible with Nye and Elko Counties. o 83 prostitutes (30% of all applicants) should have been interviewed by a detective
Lyon County Commision Meeting - October 18,2018 Moving Ahead Human Trafficking Resources
O UN Office of Drugs & Crime 36 general indicators 12 sexual exploitation indicators O Nevada AG's Office HT screening tool
Lyon County Commision Meeting - October 18,2018 Lyon County Code Revisions lncluded but no limited to: o Word card requirements for employees & prostitutes o Temporary work card issues o Minimum age raised to 21 (prostitute, employee, and customer) o MedicalAdvisor and health requirements from designated medical facility o Prostitute Rights and reporting mechanism o Brothel staff training on HT awareness and reporting o Periodic licensee reviews (every 5 years) o NRS 1258 Child Support
Lyon County Commision Meeting - October 18, 2018 Corrective Actions o Establish clearly defined roles, functions, and missions to improve efficiency and effectiveness as it relates to brothels. o Enhance informational technologies, training, and equipment to readily detect indicators of HT. o lmprove LCC, working with our DA and brothel industry leaders. o lmplement best practices strategies to connect supportive services to identified HT survivors. o Visually promote a comprehensive program message to foreign and domestic criminal enterprises that HT has zero tolerance in Lyon County and into its legal system.
Lyon County Commision Meeting - October 18, 2018 RESOURGES REQUIRED TO REGULATE PROSTITUTION o lncreased administrative clerk staffing at the Dayton substation o Acquisition of lD validation equipment o lncreased involvement with regional local and federal law enforcement agencies to combat HT in Northern Nevada o lncreased detective staffing to meet the demand of LCC and the recommendations of this audit.
Projected Cost is $150,000
Lyon County Commision Meeting - October 18, 2018 Summarv This Audit has exposed real weaknesses and gaps in the Sheriff's Office ability to detect and deter foreign and domestic Human Trafficking into licensed brothels in Lyon County.
The LCSO will no longer stand idly by, but will take a proactive public safety stance against any form of Human Trafficking in Lyon County
Lyon County Commision Meeting - October 18, 2018