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Emergency Management Program Directive

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Emergency Management Program Directive CITY OF FERNIE EMERGENCY MANAGEMENT PROGRAM DIRECTIVE JUNE 2015 Prepared for: The City of Fernie 692-3rd Avenue, Box 190 Fernie BC V0B 1M0 Director of Fire & Emergency Services 250-423-4226 ********** Prepared By: Black Shield Preparedness Solutions lnc 8101 Lochside Drive Saanichton, BC V8M 1V1 Tel: 250-885-6067 Fax: 778-426-2676 [email protected] ii Table of Contents 1. INTRODUCTION 7 2. THE CITY OF FERNIE 8 2.1 Description 8 2.2 Mission 8 2.3 Vision 8 2.4 Core Values 8 3. THE CITY OF FERNIE EMERGENCY PROGRAM 9 3.1 Objective 9 3.2 Program Scope 9 3.3 Legislation and Regulations 10 3.4 References 10 3.5 Concept of Operations for Emergency Management in Fernie 10 3.6 Fernie Organization for Emergency Management 11 3.6.1 The Emergency Planning Committee 11 3.6.2 Emergency Program Coordinator 12 3.6.3 Planning and Working Committees or Groups 12 3.7 Emergency Program Planning Factors 13 3.8 Structure Of The Fernie Emergency Program 14 3.8.1 The Emergency Management Continuum 14 3.8.2 Fernie Emergency Program Elements 15 APPENDIX A: FERNIE EMERGENCY PROGRAM MITIGATION ACTIVITIES 17 APPENDIX B: FERNIE EMERGENCY PROGRAM PREPAREDNESS ACTIVITIES 18 B.1 Emergency Plans 18 B.2 Establishment and Maintenance of the EOC 18 B.3 Staffing 18 B.4 Training, Validation and Exercises 19 B.5 Individual and Family Preparedness 21 APPENDIX C: BC EMERGENCY RESPONSE MANAGEMENT SYSTEM (BCERMS) 22 C.1 Purpose and Scope 22 C.2 Response Levels 22 C.3 BCERMS Provisions 24 C.4 Response Objectives 24 iii Distribution List Internal External Record of Amendments Date Amendment # Entered By Acronyms and Abbreviations BCERMS British Columbia Emergency Response Management System BCP Business Continuity Plan (Planning) BIA Business Impact Analysis CAO Chief Administrative Officer EOC Emergency Operations Centre EMBC Emergency Management British Columbia EPC Emergency Planning Committee ERP Emergency Response Plan ESS Emergency Social Services HRVA Hazard, Risk and Vulnerability Analysis ICP Incident Command Post ICS Incident Command System RDEK Regional District of East Kootenay iv Mayor’s Letter of Introduction Fernie is surrounded by majestic Rocky Mountain peaks as far as the eye can see. The Lizard Range holds the famous Fernie Alpine Resort where skiers from around the world come to enjoy Fernie's reputation for immense snowfall and powder skiing. Hosmer Mountain holds the iconic Ghostrider shadow of horse and rider cast upon its craggy face on summer days. The Three Sisters also known as Mount Trinity tower above Fernie at 9,147 feet and is a popular subject for photographers year round. Local legend states this peak came about because a young First Nations Chief could not choose between three maidens for a wife so he was turned into Mount Proctor. The maidens were so distraught they prayed to be turned into mountains as well and became the Three Sisters. Surrounded by natural majesty, Fernie is also aware of the constant threat of natural and human-caused emergencies and disasters. Fernie was incorporated as a City in 1904; in 1908 it suffered a devastating fire that left only 35 buildings standing. The town was rebuilt with brick and stone and today those historical buildings still stand proudly showing off the town's resilience and sustainability despite floods, fires and economic booms or busts. To maintain this resiliency Fernie has developed a robust Emergency Program, as outlined in this Directive. This Directive outlines how City departments, external agencies, and indeed the public, will play an active role in maintaining Fernie as a safe and vital community. It is a task that involves us all. Fernie is an amazing little City in the heart of the Canadian Rockies. We want to keep it that way. Mary Giuliano Mayor v This page blank vi 1. INTRODUCTION Aim The aim of the City of Fernie (Fernie) Emergency Program Directive is to provide policy direction to the development and maintenance of the Fernie Emergency Program. Scope This Directive addresses: • An overview of the City of Fernie; • A description of the Fernie Emergency Program including: o City organization for emergency management; o Emergency program planning factors; and o Structure of the City’s Emergency Program; and • Guidance for Mitigation and Preparedness Responsibility The Fernie Emergency Program Coordinator (currently the Director of Fire & Emergency Services) is responsible to maintain this directive. 7 2. THE CITY OF FERNIE 2.1 Description Fernie is a city in the Elk Valley area of the East Kootenay region of southeastern BC. It was founded in 1898 and has a population of approximately 4,800 (2011) and is 16.5 square kilometers in size. The main economic activity in and around Fernie is coal mining and there are five open-mines located in the area. There is also a substantial influx of recreational tourism industry, particularly during the winter months. Fernie is the largest community between Cranbrook and Lethbridge and serves as a regional centre for other Elk Valley communities. 2.2 Mission The City of Fernie’s mission is to “create and maintain a great community”. 2.3 Vision The City of Fernie’s Vision Statement is that “Fernie is an economically, environmentally and socially vibrant resilient community where quality of life is paramount”. 2.4 Core Values The City of Fernie’s core values are: • Sustainability Build and maintain a well planned City and infrastructure that balances social, economic and environmental values and contributes to an excellent quality of life. • Stewardship Be responsible stewards of the public trust. Ensure that financial and human resources are used effectively and efficiently. • Community Involvement Actively involve and engage the whole community in a meaningful manner. Report information about activities and operations of the City. • Innovation Unleash the creativity found in our citizens and employees. Find new and better ways of doing things; learn from others and past experiences. • Integrity Demonstrate honesty and sincerity in our work and service. Be open and transparent in our communications to create an informed community. • Leadership Advocate what we believe in an open and honest way; and demonstrate commitment to long-term goals and the City’s vision. • Quality Provide quality service. Practice continuous improvement. • Safety The way we work and the community we create. 8 3. THE CITY OF FERNIE EMERGENCY PROGRAM 3.1 Objective The objective of the Fernie Emergency Program is to develop, maintain, coordinate and implement systems, protocols and processes to mitigate, prepare for, respond to and recover from emergencies and disasters. 3.2 Program Scope For the purposes of this document the following key definitions are used (per the BC Emergency Program Act): • An Emergency means a present or imminent event or circumstance that is caused by accident, fire, explosion, technical failure or by the forces of nature, and requires prompt coordination of action or special regulation of persons or property to protect the health, safety or welfare of a person or to limit damage to property; and • A Disaster means a calamity that is caused by accident, fire, explosion or technical failure or by the forces of nature, and has resulted in serious harm to the health, safety or welfare of people, or in widespread damage to property. This document applies to the emergency management planning and development within the boundaries of the City of Fernie. Fernie is located within the Regional District of East Kootenay (RDEK) and while Fernie has its own Emergency Program, the elements of this program will be aligned with those of RDEK. 9 3.3 Legislation and Regulations The Fernie Emergency Program complies with the following legislation and regulations: • BC Emergency Program Act; • BC Local Authority Emergency Management Regulation; and • Fernie Bylaw 2222. 3.4 References The following references have been considered in the development of this directive: • Canadian Standards Association CSA Z1600 Emergency Management and Business Continuity Programs; and • The British Columbia Emergency Response Management System (BCERMS) (Appendix A). 3.5 Concept of Operations for Emergency Management in Fernie Historically emergency planning and preparation in Fernie has occurred as part of the overall RDEK emergency program. While emergency planning and response in Fernie will continue to be closely aligned with RDEK, in 2015 the decision was taken to establish a unique Fernie emergency program. The Fernie Emergency Program will function as follows: • Where an emergency event occurs within the boundaries of the City of Fernie, Fernie will have the lead in all response and recovery activities, supported as required and when possible by RDEK and neighbouring municipalities; • When an emergency occurs that impacts BOTH the City of Fernie and RDEK a unified command structure will be established including both the City and RDEK to manage response and recovery; and • When an emergency occurs that impacts only RDEK, but not the City of Fernie, when requested Fernie will respond to assist RDEK as needed. Regardless, whenever a situation requires a Declaration of a State of Local Emergency for the City of Fernie, it will be the Fernie City Council that issues this declaration. 10 3.6 Fernie Organization for Emergency Management Mayor and Council Emergency Planning Committee Chief Administrative Officer * Emergency Program Coordinator Planning and Working Committees/Groups * Although the CAO is a member of the Emergency Planning Committee there are occasions where he/she will have specific responsibilities as the CAO. 3.6.1 The Emergency Planning Committee Pursuant to Bylaw 222 Fernie has established an emergency planning committee. The Planning Committee is composed of: • The Mayor and one Councillor; • The Chief Administrative Officer; • The Director of Fire & Emergency Services (also acting as The Emergency Program Coordinator); • The Fernie Emergency Social Support Director; and • Other such members that Council may appoint from time to time.
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