Handbook & Policies
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DARTMOUTH COLLEGE Handbook & Policies September 1, 2016 – August 31, 2017 Office of Greek Life 211 Collis Center HB 6196 Hanover, NH 03755 603 646 2399 http://www.dartmouth.edu/~orl/greek-soc/index.html POLICIES, EXPECTATIONS & PRIVILEGES FOR GREEK LETTER ORGANIZATIONS ......................................................................................................................................................... 7 I. PREAMBLE: PURPOSE & SCOPE ..............................................................................................................7 A. DEFINITION .................................................................................................................................................7 B. GREEK LETTER ORGANIZATIONS’ MISSION STATEMENT AND GUIDING PRINCIPLES ..............................7 C. RECOGNIZING DEPARTMENT: ....................................................................................................................8 II. RECOGNITION OF NEW GREEK LETTER ORGANIZATIONS ..........................................................8 A. GENERAL STANDARDS & PROCEDURES .....................................................................................................8 B. PETITIONING FOR A RECOGNIZED GREEK LETTER ORGANIZATION .........................................................9 C. COLONY STATUS .......................................................................................................................................10 D. COLONY RECOGNITION ............................................................................................................................11 III. RECOGNITION REQUIREMENTS FOR ALL GREEK LETTER ORGANIZATIONS ......................11 A. GENERAL REQUIREMENTS ........................................................................................................................11 B. FISCAL REQUIREMENTS .............................................................................................................................12 C. RECRUITMENT/ELIGIBILITY REQUIREMENTS ...........................................................................................13 D. MEMBERSHIP REQUIREMENTS ..................................................................................................................13 IV. ANNUAL RENEWAL OF RECOGNITION FOR GREEK LETTER ORGANIZATIONS & SOCIETIES .............................................................................................................................................................14 V. PRIVILEGES OF RECOGNIZED GREEK LETTER ORGANIZATIONS & SOCIETIES ...................14 VI. REVISIONS AND CHANGES TO THE DOCUMENT ..........................................................................16 RECRUITMENT AND NEW MEMBERS ............................................................................... 17 I. PREAMBLE ..................................................................................................................................................17 A. DEFINITION ...............................................................................................................................................17 II. RECRUITMENT ...........................................................................................................................................17 A. TIMING OF RECRUITMENT .........................................................................................................................17 B. ELIGIBILITY REQUIREMENTS .....................................................................................................................18 C. RECRUITMENT EVENTS .............................................................................................................................18 III. NEW MEMBER EDUCATORS, EDUCATION AND POLICIES .........................................................18 A. NEW MEMBER EDUCATORS ......................................................................................................................18 B. NEW MEMBER EDUCATION ......................................................................................................................18 C. NEW MEMBER EDUCATION POLICY .........................................................................................................18 D. NEW MEMBER CONTRACTS ......................................................................................................................21 IV. HAZING POLICY .......................................................................................................................................21 DARTMOUTH COLLEGE HAZING POLICY ..........................................................................................................21 DEFINITION .........................................................................................................................................................21 EDUCATION AND PREVENTION ...............................................................................................................22 PRE-CLEARANCE OF NEW MEMBER EDUCATION ACTIVITIES ..........................................................................22 SAFETY AND SECURITY WALK-THROUGHS .......................................................................................................22 HAZING REPORTS ...............................................................................................................................................22 2 INDIVIDUAL STUDENT REPORTING AND IMMUNITY .........................................................................................23 FRESH START ORGANIZATIONAL AMNESTY POLICY ........................................................................................23 HAZING OUTCOMES AND ACCOUNTABILITY ....................................................................................................23 OUTCOME REPORTING .......................................................................................................................................24 HAZING POLICY ..................................................................................................................................................24 POSITIVE NEW MEMBER ACTIVITIES ..................................................................................................................26 MEMBERSHIP FORM ............................................................................................................................................27 CHARACTERISTICS OF MEMBERSHIP ..................................................................................................................27 ORGANIZATIONAL REQUIREMENTS ...................................................................................................................28 RESIGNATION OF MEMBERSHIP ..........................................................................................................................28 ALUMNI BOARDS, ADVISORS, AND NATIONAL HEADQUARTERS ........................ 29 I. PREAMBLE ..................................................................................................................................................29 II. ALUMNI BOARDS .....................................................................................................................................29 III. ADVISORS AND ADVISORY GROUPS ..................................................................................................29 IV. 24 HOUR CONTACT POLICY ..................................................................................................................30 A. POLICY STEPS .............................................................................................................................................30 B. OFFICE OF GREEK LIFE PLEDGE TO THE PROCESS ................................................................................................................... 30 V. COMMUNICATION WITH ALUMNI/AE ............................................................................................30 A. GUIDELINES FOR OBTAINING ALUMNI/AE MAILING LABELS OR EMAIL ADDRESSES ............................30 B. SOLICITING ALUMNI/AE FOR NON-CHARITABLE CAUSES .....................................................................30 FINANCIAL OVERSIGHT ....................................................................................................... 31 I. FISCAL RESPONSIBILITIES ......................................................................................................................31 II. ORGANIZATION BUDGET PREPARATION ........................................................................................31 III. INSURANCE ................................................................................................................................................32 A. REQUIREMENTS .........................................................................................................................................32 B. GROUP PURCHASE POLICY .......................................................................................................................32 IV. FUNDRAISING ...........................................................................................................................................32 A. SALES AND SALES LOCATIONS .................................................................................................................32 B. OUTREACH TO BUSINESSES AND CORPORATIONS ...................................................................................33