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Alberta Association of Academic Libraries AAAL 2018 Spring Meeting Agenda & Meeting Package Date: Thursday, April 12, 2018 Location: Mount Royal University - 4825 Mt Royal Gate SW, Calgary, AB Room: Lincoln Park Room (J301). Third floor Main Building. (M ap ) Lunch Cost: Free! (RSVP Required) Parking: Visitor parking info Hotels near Mount Royal University: The Residence Hotel , G rey Eagle Resort & Casino AAAL Executive & Key Contact Information Chair: CJ de Jong (780) 492-7882 [email protected] Chair-Elect: Nicolle Lemay (780) 497-5883 [email protected] Secretary-Treasurer: Genevieve Luthy 4 03-210-4477 [email protected] Membership Coordinator: Morgan Hordal (4 03) 284-8617 m [email protected] Communicaons Commiee: Erik Chrisansen, Hanne Pearce, Alison Pitcher (Web, News & Social Media) [email protected] Mentorship Commiee: Isobel Rancier, Kalin Jensen, Lindsey Whitson [email protected] Nominaons Commiee: Sonya Betz s [email protected] Robyn Hall h [email protected] Geoff Owens [email protected] PD Commiee: Janet Sainsbury j [email protected] Chrisne Loo c [email protected] Sarah Bailey s [email protected] Stascs & Assessment Ebony Magnus, Tara Seglitz, Nicole Palanuk [email protected] Workshop Commiee: Claudee Clouer c [email protected] Shawna Murphy s [email protected] Angie Mandeville [email protected] Morning Schedule of Events 8:30 am – 9:00 am Coffee and Breakfast Pastries provided by AAAL 9:00 am – 9:10 am Welcome from Host - Meagan Bowler, University Librarian (Interim), Mount Royal University Approval of Minutes of the Fall 2017 AGM ( See Appendix A) Approval of Agenda/Consent Agenda 9:10 am – 9:30 am AAAL Executive: Verbal Reports ● Chair - CJ de Jong ● Secretary Treasurer - Genevieve Luthy ○ Approval of the annual financial statement ○ Approval of Membership Fee 9:30 am -- 9:50 am AAAL Working Group/Committee Updates ● AAAL/LAA Working Group (see Appendix B) - CJ de Jong, Dan Mirau ● Mentorship Commiee (see Appendix C) - Kalin Jensen & Isobel Rancier 9:50 am -- 9:55 am Fall 2018 Host (Edmonton - Thursday, November 15, 2018) -- CJ de Jong 9:55 am -- 10:00 am Election - Executive Positions -- led by CJ de Jong Vote on AAAL Chair-elect (2018-2019) Co-chair Elect Nomination Ebony & Jessie: W e believe in the importance of this organizaon to the academic library community in Alberta and we are excited about the opportunity to serve AAAL as Co-chair Elects. We will bring to this posion our individual strengths, a unique combinaon of varied professional experience, and a shared vision for a dynamic AAAL that connues to ancipate and serve the needs of its member instuons. We looking forward to connecng academic libraries in Alberta - there is so much potenal for collaboraon. Thank you for considering us! ● Ebony Magnus, Assessment & User Experience Librarian, SAIT: I've been acvely involved in local, regional, and naonal organizaons in Canada and the United States throughout my career. I've acted in various roles from volunteer to chair of commiees focused on academic librarianship, mentorship, and assessment. In 2014, I co-founded the Big Ten Assessment Interest Group with a librarian from Ohio State University and through that experience I gained a great deal of insight into the work required to build support and consensus, and to develop new programs and iniaves in support of associaon members. I started working at SAIT in 2015 and immediately got involved in AAAL by aending and presenng at meengs, and serving on the Stascs & Assessment Commiee and the Mentorship Working Group. While working on S&A I helped transion to a new data collecon form, move data sets to U of A's Dataverse, and present current and historical data on interacve Tableau dashboards. I also assisted in the development of AAAL's mentorship program; my previous experience chairing an ACRL 1 mentorship commiee proved instrumental in my ability to provide documentaon and recommendaons on melines and assessments for AAAL's pilot program. ● Jessie Loyer, Liaison librarian for Indigenous Studies and Anthropology, MRU: As one of the leads represenng the library for the Riddell Library and Learning Centre, I’ve come off a year of focused facilies planning and change management; I’m ready to step back into the kind of service work that AAAL does. I’m also the current President of the Foothills Library Associaon and involved in the CFLA TRC commiee, which looks at the ways that the calls to acons of the Truth and Reconciliaon Commission can be implemented in Canadian libraries. Closer to home, I'm involved with Indigenizaon efforts at Mount Royal University, chairing the Research sub-commiee, and the faculty rep for the Library on the Academic Indigenizaon Advisory Commiee. Because my research focuses on Indigenous informaon literacy and language revitalizaon, especially around digizaon, I am involved in community outreach, both through my own First Naon and in Calgary. Walking With Our Sisters, an art installaon and ceremonial bundle that honours murdered and missing Indigenous women, will be brought to the MRU library from April 29-May 13, 2018, aer two years of community planning. Vote on Secretary Treasurer (2018-2020) Secretary Treasurer Nomination Alison Foster, MacEwan University My name is Alison Foster, I am an Instruconal Design Librarian with MacEwan University and a AAAL member since Summer 2016. I am excited to put my name forward for the role of Secretary/Treasurer and believe that I have the skills and experience to complement the AAAL’s goals of collaboraon, sharing knowledge, and professional growth. I am concluding a two-year term as Membership Commiee Chair with the Canadian Associaon of Professional Academic Librarians (CAPAL/ACBAP), where I led meengs, took minutes, and managed membership payments and communicaons. In addion, my work as Secretary of the Greater Edmonton Library Associaon (GELA) required recording minutes and posng them to the associaon website; sending communicaons to the execuve; and organizing our annual general meeng. Both posions required organizaon, aenon to detail, and dedicaon to clear and consistent communicaon with both the execuve and the membership at large. I am interested in serving AAAL as Secretary/Treasurer not only due to my experience, but my passion for the work that AAAL does as a part of the Alberta academic library community. I served on the Mentorship working group in 2016/17 and connued on in the mentorship pilot project, where I had the opportunity to collaborate with other members dedicated to creang professional development opportunies for our colleagues. It is my hope that I can connue to contribute to AAAL by facilitang communicaon and fiscal transparency as Secretary/Treasurer. 10:00 am -- 10:15 am Coffee Break 10:15 am – 11:30 am Round-table -- Nicolle Lemay ● News from local associaons ● News from member Libraries 11:30 am -- 1:00 pm L unch - P arcipate in lunch table talks followed by oponal tours of Mount Royal University’s new Riddell Library and Learning Centre. 2 Afternoon Schedule of Events 1:00 pm -- 2:00 pm Keynote: aokstakiiksi: Blackfoot signage in the Riddell Library and Learning Centre Language revitalizaon as Indigenous resistance must be a necessary part of academic Indigenizaon. With the awareness that signage is a very small component of space-making and welcoming, the RLLC worked to surface the language of the territory where we live and work by including Blackfoot language as part of its wayfinding. The process of geng Indigenous language into the official wayfinding signage at the new Riddell Library and Learning Centre was far more complicated than simply looking up "library" in a Blackfoot diconary. We will discuss the process of working with Facilies and the cultural protocols around asking for language translaon. Without collaboraon with Leo Fox, Blackfoot language instructor, and Mary Weasel Fat, librarian, from Red Crow Community College, this project would not be possible. As Indigenizaon and decolonizaon become best pracces in academic instuons, libraries should consider how our physical spaces can contribute to Indigenous resurgence. ~ Jessie Loyer, Librarian, Mount Royal University 2:10 pm -- 2:30 pm Survey Software and Research: Our Experience at UAL (Session 1) Survey research can be an effective way of gaining insight into the needs of library users and determining how to best develop services that meet those needs. However, it comes with some challenges. In the fall of 2018, UAL began the process of selecting a new survey software. In this talk, we will discuss the selection procedure and the resulting transition to a new software. Additionally, we will share our individual experiences working with the software, training colleagues on using it effectively, and engaging in survey research for the first time. In this presentation, by sharing some of our challenges and what we learned, we will provide suggestions about how to best select and use a new survey software. ~ Sarah Snihurowych and Laura Hamonic, University of Alberta Libraries 2:30 pm -- 2:50 pm O RCID-CA and Getting ORCID Buy-in from Faculty, Administration and Researchers (Session 2) This session will provide an update on ORCID-CA activity and share efforts underway in getting University of Alberta’s Science administration, faculty, staff, and student buy-in to implement ORCID as part of their processes. ~ Christina Hwang, University of Alberta Libraries 2:50 pm -- 3:10 pm Coffee Break 3 3:10 pm -- 3:30 pm Quick Books: Using Amazon to Fulfill Faculty and Staff Requests (Session 3) In a two-day shipping world, we wanted to get requests into our patrons' hands faster. In this session, learn how the Reg Erhardt library streamlined purchasing and processing in order to fulfill requests in a matter of days, not weeks.

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