Fedex Ship Manager® Passport

FedEx Ship Manager® PassPort

New Features Version 2300

Additional Information

Technical Support • In the U.S., dial 1.877.339.2774

• In Canada, dial 1.877.853.4485

FedEx Website • For the latest information about FedEx, click fedex.com at the top of the FedEx shipping screen to visit the FedEx website.

• Then click any link to explore the latest features and news from FedEx.

AESDirect Website The URL for the U.S. government website for AES (Automated Export System) is: http://www.aesdirect.gov

The information contained in this New Features guide is confidential and proprietary to FedEx. No part of this New Features guide may be distributed or disclosed in any form to any third party without the written permission of FedEx. This New Features guide is provided to you under and its use is subject to the terms and conditions of the FedEx Automation Agreement. Any conflict between the information contained in this New Features guide and the applicable FedEx Service Guide will be controlled by the FedEx Service Guide. © 1998-2006. FedEx. Unpublished.

Contents

Contents Additional Information ...... 2 Technical Support ...... 2 FedEx Website...... 2 AESDirect Website...... 2 Domestic and International Shipping Enhancements ...... 4 Package Dimensions Enhancement...... 4 Rate Enhancement ...... 4 Handling Charge Enhancements ...... 4 Recipient Location Number...... 5 FedEx ShipAlert® ...... 5 International Shipping Enhancements...... 13 SED Changes ...... 13 AES Citation Types...... 14 FTR Codes...... 15 B13A Filing Option Enhancement...... 16

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Domestic and International Shipping Enhancements

Package Dimensions Enhancement The minimum package dimensions for FedEx shipments have been changed to 1"x1"x1".

When field 1273 (Packaging Type) equals 01 (Customer Packaging), fields 57 (Height), 58 (Width), and 59 (Length) can be a minimum of one inch.

Rate Enhancement For the most accurate rate estimates for billing, when field 1273 (Packaging Type) equals 01 (Customer Packaging), field 59 (Length) should contain the largest dimension, field 58 (Width) should contain the second largest dimension, and field 57 (Height) should contain the smallest.

For example, if your package size is 5"x2"x3", submit the following in your transaction: 59 (Length) = 5, 58 (Width) = 3, and 57 (Height) = 2.

Handling Charge Enhancements These enhancements allow you additional options for calculating domestic and international handling charges.

With these new handling charge fields, you can: • combine your fixed handling charge and your percentage handling charge for all shipment types • subtract your handling charges to pass along a shipping discount to your customers.

Field Req/ Field Name Length Comments ID Opt 2409 Fixed Handling 1 Optional Valid values: Charge Flag Y or N 2410 Fixed Handling 7 Optional Two decimal places are implied; for example 1000 = Charge Amount $10.00. This field will accept a negative value by placing a minus sign (-) before the value; for example -1000 = -$10.00. 2411 Variable Only 1 Optional Valid Values: Handling 1 - Percent of List Shipping Charges Charge Type 2 - Percent of List Shipping plus Surcharges 3 - Percent of Discounted Shipping Charges 4 - Percent of Discounted Shipping plus Surcharges plus Canada Taxes 5 - Percent of Discounted Shipping plus Surchages 2412 Variable Only 7 Optional A percentage amount. Example: 2000 = 20%. Handling This field will accept a negative value by placing a Charge Amount minus sign (-) before the value; for example -2000 = -20%.

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Domestic and International Shipping Enhancements

Recipient Location Number FedEx Ground Shipments now have an additional recipient field, 2407 (Location Number). Use this field for information such as a store location number or ship to address for domestic shipments.

Location Number is an optional, 10 character field which maps to the 2D bar code on the shipping label to help FedEx Ground identify businesses that have multiple locations and similar addresses.

Note: Though this field is available for all shipments types, it is only used by FedEx for FedEx Ground shipments. The Location Number is stored in the bar code label but is not printed on your shipping label.

FedEx ShipAlert® Use the ShipAlert fields to send Shipment notification, Exception notifications, and Delivery notification for all shipments to yourself and others. • Shipment Notification indicates when a package has been shipped. • Exception Notification identifies any exception scans that may cause a delivery delay, such as customer not available or an international clearance delay. • Delivery Notification indicates when a package has been delivered.

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1201 Shipper 120 Required E/G Required if e-mail notification is to be sent E-mail See to Shipper. Address comments E-mail address of the Shipper. 1553 Shipper 1 Required E/G Required to provide e-mail notification of Delivery See delivery to the Shipper. Notification comments Flag (POD) Valid values: Y N (Default) 1554 Shipper 1 Required E/G Required to provide e-mail notification of ShipAlert See shipment to the Shipper. Flag comments Valid values: Y N (Default)

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1961 Shipper 1 Required E/G Required to provide e-mail notification of Exception See exception to the Shipper. Notification comments Flag Valid values: Y N (Default)

Used with 1201 (Shipper E-mail Address) to provide all notifications of exceptions (general delivery exceptions, incorrect address, clearance delays, international shipment releases)., This is at shipment level except for TD and IPD/IDF/IED. 1555 Shipper 2 Required E/G Required to indicate the language of the Language See Shipper Delivery, ShipAlert, and Exception Code comments e-mail if notification is to be in a language other than English.

Values Language Locale da Danish de German en English es Spanish (Latin America) es Spanish (Spain) ES fr French (Canada) CA fr French (Europe) it Italian ja Kanji (Japan) ko Korean nl Dutch pt Portugese (Latin America) sv Swedish zh Chinese (Simplified) CN zh Chinese (Taiwan) TW zh Chinese (Hong Kong) HK Default: en

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1969 Shipper 2 Required E/G Required when using field 1555 (Shipper Locale See Language Code) and the language code Code comments requires a locale code. This is at shipment level except for TD and IPD/IDF/IED. Valid values: ES CA CN HK TW Default: None, unless Shipper Language Code (1555) is set to zh, then CN. Invalid combinations will not default. 1965 Shipper 1 Optional E/G A different format can be specified for the E-mail Shipper E-mail Address (1201). This format will Notification apply to all notifications sent to this email Format address. Valid values: H - HTML T - Text W - Wireless Default: T This is at shipment level except for TD and IPD/IDF/IED. Note: Text is not valid for language/locale codes: ja, ko, zhCN, zhHK, and zhTW. HTML will result. Wireless formatted notifications will not apply to Personal Messages (1203). 1202 Recipient’s 120 Required E/G Required if e-mail notification is to be sent E-mail See to the Recipient. Address comments E-mail address of the Recipient. 1556 Recipient 1 Required E/G Required to provide e-mail notification of Delivery See delivery to the Recipient. Notification comments Flag (POD) Valid values: Y N (Default) 1557 Recipient 1 Required E/G Required to provide e-mail notification of ShipAlert See shipment to the Recipient. Flag comments

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1962 Recipient 1 Required E/G Required to provide e-mail notification of Exception See exception to the Recipient. Notification comments Flag Valid values: Y N (Default)

Used with 1202 (Recipient’s E-mail Address) to provide all notifications of exceptions (general delivery exceptions, incorrect address, clearance delays, international shipment releases)., This is at shipment level except for TD and IPD/IDF/IED. 1558 Recipient 2 Required E/G Required to indicate the language of the Language See Recipient Delivery, ShipAlert, and Exception Code comments e-mail if notification is to be in a language other than English. For valid values, see field 1555 (Shipper Language Code) Default: en 1970 Recipient 2 Required E/G Required when using field 1558 (Recipient Locale See Language Code) and the language code Code comments requires a locale code. This is at shipment level except for TD and IPD/IDF/IED. Valid values: ES CA CN HK TW Default: None, unless Recipient Language Code (1558) is set to zh, then CN. Invalid combinations will not default.

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1967 Recipient 1 Optional E/G A different format can be specified for the E-mail Recipient E-mail Address (1202). This format Notification will apply to all notifications sent to this email Format address.

Valid values: H - HTML T - Text W - Wireless Default: T

This is at shipment level except for TD and IPD/IDF/IED. Note: Text is not valid for language/locale codes: ja, ko, zhCN, zhHK, and zhTW. HTML will result. Wireless formatted notifications will not apply to Personal Messages (1203). 1343 Broker’s 120 Required E/G Required if e-mail notification is to be sent E-mail See to the Broker. Address comments E-mail address of the Broker. 1559 Broker 1 Required E/G Required to provide e-mail notification of Delivery See delivery to the Broker. Notification comments Flag (POD) Valid values: Y N (Default) 1560 Broker 1 Required E/G Required to provide e-mail notification of ShipAlert See shipment to the Broker. Flag comments Valid values: Y N (Default) 1963 Broker 1 Required E/G Required to provide e-mail notification of Exception See exception to the Broker. Notification comments Used with 1343 (Broker’s E-mail Address) to Flag provide all notifications of exceptions (general delivery exceptions, incorrect address, clearance delays, international shipment releases)., This is at shipment level except for TD and IPD/IDF/IED.

Valid values: Y N (Default)

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1561 Broker 2 Required E/G Required to indicate the language of the Language See Broker Delivery, ShipAlert, and Exception e- Code comments mail if notification is to be in a language other than English. For valid values, see field 1555 (Shipper Language Code) Default: en 1971 Broker 2 Required E/G Required when using field 1561 (Broker Locale See Language Code) and the language code Code comments requires a locale code. This is at shipment level except for TD and IPD/IDF/IED. Valid values: ES CA CN HK TW Default: None, unless Broker Language Code (1561) is set to zh, then CN. Invalid combinations will not default. 1966 Broker 1 Optional E/G A different format can be specified for the E-mail Broker E-mail Address (1343). This format will Notification apply to all notifications sent to this email Format address.

Valid values: H - HTML T - Text W - Wireless Default: T

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1551-# Other 1 Required E/G Required to provide e-mail notification of Delivery See delivery to the e-mail addresses entered in Notification comments field 1204-# (Other Delivery Notification Flag Flag (POD) (POD)).

Valid values: Y N (Default)

Maximum of 2 occurrences. 1206-# Other 1 Required E/G Enter Y for ShipAlert notification, at which time ShipAlert See field 1204 will also be required. Notification comments Flag Valid values: Y N (Default)

Maximum of 2 occurrences allowed for Express shipments. One occurrence allowed for FedEx Ground shipments. 1960-# Exception 1 Required E/G Required to provide e-mail notification of Notification See exception to Other(s). Flag comments Maximum of 2 occurrences to correspond with each occurrence of 1204 (Other E-mail Notification Addresses) to provide notifications of exceptions (general delivery exceptions, incorrect address, clearance delays, international shipment releases)., This is at shipment level except for TD and IPD/IDF/IED.

Valid values: Y N (Default) 1552-# Other 2 Required E/G Required to indicate the language for all Language See notifications (delivery, ShipAlert, exception) Code comments sent to Other E-mail Notification Addresses (1204) if not in English. Maximum of 2 occurrences. For valid values, see field 1555 (Shipper Language Code) Default: en

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Domestic and International Shipping Enhancements

Field Field Req/ Exp/ Length Comments ID Name Opt Gnd 1968-# Language 2 Required E/G Required when using field 1552 (Other Locale See Language Code) and the language code Code comments requires a locale code. This is at shipment level except for TD and IPD/IDF/IED. Maximum of 2 occurrences.

Valid values: ES CA CN HK TW Default: None, unless Language Code (1552) is set to zh, then CN. Invalid combinations will not default. 1964-# E-mail 1 Optional E/G Maximum of 2 occurrences to correspond to Notification each occurrence of field 1204-# (E-mail Format Notification Address)

Valid values: H = HTML T = Text W = Wireless Default: T

This is at shipment level except for TD and IPD/IDF/IED. Note: Text is not valid for language/locale codes: ja, ko, zhCN, zhHK, and zhTW. HTML will result. Wireless formatted notifications will not apply to Personal Messages (1203). 1203 Personal 120 Optional E/G A personal, customer specified message that is Message delivered with all selected notifications (ShipAlert, delivery, or exception). Use in conjunction with fields 1202, 1201, 1343, and 1204. This is at shipment level except for TD and IPD/IDF/IED. Note: Personal message are not applicable with wireless formatted notifications. If wireless format is selected for personal message, the personal message will be ignored. Personal messages should only be entered in English characters.

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International Shipping Enhancements

SED Changes Due to anticipated regulatory changes involving Shipper's Export Declaration (SED) and the U.S. Census Bureau, certain SED filing requirements, FTSR codes and terminology have been changed within FSM. Implementation of these enhancements allows FedEx and FedEx customers to avoid heavy fines.

The following changes have been made: • All instances of the term SED have changed to SED/EEI in response to the name change by the U.S. Census Bureau from Shipper's Export Declaration (SED) to Electronic Export Information (EEI). • The term FTSR (Foreign Trade Statistics Regulations) has become FTR (Foreign Trade Regulations).

What is Electronic Export Information (EEI)? EEI is used to impose export control under the umbrella of Homeland Security and to provide export statistics to the U.S. Government.

When is EEI filing Required? The following origin / destination paring require filing an EEI unless exempted by the FTR: • Shipments from the U.S. (including Puerto Rico) and the U.S Virgin Islands to international destination • Shipments from the U.S. (including Puerto Rico) to U.S Virgin Islands • Shipments between the U.S and Puerto Rico

In addition, filing an EEI is required when: • The value of the merchandise is under a single Schedule B commodity (or Harmonized code number) is greater than $2500 and is exported from the same exporter to the same consignee on the same day. • The content is other than personal or office correspondence and is shipped to Cuba, Iran, Iraq, Libya, North Korea, Serbia, Montenegro (excluding Kosovo), Sudan, or Syria. • The commodity contents include rough diamonds, or when there is an Export license/permit, or when commodities are subject to ITAR (International Traffic in Arms) regulations but exempt from license requirements.

What is Automated Export System? The Automated Export System (AES) is the government's "backend" system that accepts EEI and issues authorization to export shipments. AESDirect is the U.S Census Bureau's free, Internet based system for filing EEI/SED information to the AES.

SED Field Changes The following transaction fields previously used for SED filing are no longer required: • Forwarding Agent / Routed Export Transaction Indicator (field 600) • ITAR Exemption (field 601) • Exporter Identification Type (field 602) • AES Filing Status (field 1349) • XTN Suffix Number (field 1350) • Parties Related (field 73) • ECCN (field 528) • License Exception Symbol (404) • SED Legend Number (field 1359) • Exporter IRS/EIN Number (field 1295)

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International Shipping Enhancements

• Intermediate Consignee Company Name (field 603) • Intermediate Consignee Contact (field 604) • Intermediate Consignee Address 1 (field 605) • Intermediate Consignee Address 2 (field 606) • Intermediate Consignee City (field 607) • Intermediate Consignee State/Province (field 608) • Intermediate Consignee ZIP/Postal (field 609) • Intermediate Consignee Phone (field 610) • Intermediate Consignee Country (field 611) • Intermediate Consignee (field 1353)

AES Citation Types AES citation types are represented by either an AES pre departure Internal Tracking Number (ITN) generated by AES, an AES post departure citation for pre-approved AES filers or if AES is down for an extended period of time, an AES downtime citation for approved filers.

In addition, the SED/EEI exemption legend or proof of filing citation must be printed on the Air Waybill (AWB) label prior to tendering the shipment to the carrier.

The new AES Citation Type and AES Citation Number fields are defined in the following table.

Field Field Req/ Length Comments ID Name Opt 2414 AES 1 Require d Required if filing an SED/EEI through the AESDirect Citation See website Type comments Field is Alpha Numeric with the following values: 0 - ITN 1 - Post Departure 2 - AES Downtime 2415 AES 32 Required Required if field 2414 is used. Citation See Field is Alpha Numeric. See valid formats below. Number comments

There are three new AES Citation types: • Pre-Departure ITN Citation Rules: If 2414 (AES Citation Type) = 0 and you have an AES Pre-Departure proof of filing citation, this will include an internal transaction number (ITN), which is the AES approval number issued by AES that allows you to export the shipment out of the U.S. The valid format is:

AES_XYYYYMMDDnnnnnn "AES_X" is static, is upper case and the underscore represents a blank space. "YYMMDD" is the valid date. "nnnnnn" is the 6-digit random number issued by AES when you file your SED/EEI and the record is accepted by AES.

• Post Departure Citation: If 2414 (AES Citation Type) = 1 and you have a Post Departure Proof of filing citation, the valid format is:

AESPOST_#########00_mm/dd/yyyy or

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International Shipping Enhancements

AESPost_#########aa_mm/dd/yy where "AESPPOST" is static and upper case. "#########00" or "#########aa" represents the first 9 bytes are the numeric EIN number specific to the shipper, and the last 2 bytes are an alpha numeric EIN suffix. "mm/dd/yyyy" is the valid date. The underscores represent blank spaces.

• AES Downtime Citation: If 2414 (AES Citation Type) = 2 and AES is down for an extended period of time when you attempt to file your EEI, the Proof of Filing citation format is:

AESDOWN_#########00_mm/dd/yy or AESDOWN#########aa_mm/dd/yyyy "AESDOWN" is static and upper case. "#########00" or "#########aa" represents the first 9 bytes are the numeric EIN number specific to the shipper, and the last 2 bytes are an alpha numberic EIN suffix. "mm/dd/yyyy" is the valid date. The underscores represent blank spaces.

FTR Codes There are new FTR codes that affect field 1358 (FTR, XTN or ITN Entry or AES Exemption number). New FTR (Foreign Trade Regulations) codes and old FTSR (Foreign Trade Statistics Regulations) codes are shown in the following table:

New FTR Old FTSR Short Explantion

Shipments destined to Canada.

NO EEI 30.36 30.58 Does not apply to shipments requiring an export license/permit, sent for storage in CA but ultimately destined for a third country, of rough diamonds or commodities controlled by USML of ITAR Commodities from one USPPI to one consignee on a single export carrier, classified under an individual Schedule B/HTS commodity classification code is less than $2500.

NO EEI 30.37(a) 30.55(h) Does not apply to shipments requiring an export license/permit, commodities controlled by USML of ITAR or rough diamonds or to countries under OFAC regulations (as of 8-17-05 these are Cuba, Iran, Iraq, Libya, North Korea, Serbia and Montenegro, Sudan and Syria) NO EEI 30.37(b) 30.56(b) Tools of trade and their containers Export of technology and software as defined in 15CFR part 772 of NO EEI 30.37(f) 30.55(n) the EAR that do not require an export license Intangible export of software and technology and mass-market NO EEI 30.37(g) 30.55(o) software Shipments to foreign libraries, government establishments or similar NO EEI 30.37(h) 30.55(f) institutions of books, maps, charts, pamphlets and similar articles for their exclusive use.

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International Shipping Enhancements

New FTR Old FTSR Short Explantion

Shipments authorized under License Exception GFT for gift parcels NO EEI 30.37(i) 30.55(g) and humanitarian donations (15 CFR 740.12 of EAR) NO EEI 30.37(j) 30.55(a) Diplomatic pouches and their contents NO EEI 30.37(k) 30.55(b) Human remains and accompanying receptacles and flowers Shipments of interplant correspondence, executed invoices and other documents of company business records from a US firm to its NO EEI 30.37(l) 30.55(i) subsidiary/affiliate. (Does not apply to highly technical plans, correspondence, etc that could require license) Shipments of aircraft parts and equipment for use on aircraft by a US NO EEI 30.37(p) 30.55(l) airlines to its own installations, aircraft and agent abroad under License Exception AVS of 15 CFR 740.15(c) of the EAR Special exemptions for shipment to the US armed services for their exclusive use. Does not apply to articles that are on the USML or NO EEI 30.39 30.52 controlled by ITAR or shipments not consigned to the US armed services but are for their ultimate use Special exemptions for certain shipments to US Government agencies NO EEI 30.40(a) 30.53(a) and employees of office furniture, office equipment or office supplies for their exclusive use Special exemptions for certain shipments to US Government agencies NO EEI 30.40(b) 30.53(b) and employees of household goods and personal property for their exclusive use Special exemptions for certain shipments to US Government agencies NO EEI 30.40(c) 30.53(c) and employees of food, medicines and related items for their exclusive use Special exemptions for certain shipments to US Government agencies NO EEI 30.40(d) 30.53(d) and employees of books, maps, charts, pamphlets and similar articles for their exclusive use Shipments outbound from U.S. or U.S.V.I. or PR., to the following U.S. New possessions: Guam, American Samoa, Wake Island, Midway Island, NO EEI 30.02 (d) Exemption Northern Mariana Islands, Canton and Enderbury Islands. Also applies to shipments from USVI to PR or U.S.

B13A Filing Option Enhancement FedEx Canada has recently decided to offer the service of stamping the Manual B13A on the customer's behalf. An additional option - 5 has been added to field 1651 (B13A Filing Option). 5 - Manual B13A attached (FedEx to stamp).

Also, many of the rules for the filing options have changed. The details for the filing option rules, have been provided below within the comments. Field 1652 (Exemption Number) is a new field and will be printed on the AWB label for both laser jet and thermal label printers as well as the Advanced Sorting Tracking Routing Assistance (ASTRA) label.

Field Field Req/ Length Comments ID Name Opt 1651 B13A Filing 1 Required Required for Canada origin international shipments Option See only. Comments

Valid values:

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International Shipping Enhancements

Field Field Req/ Length Comments ID Name Opt 1 – No B13A required 2 – Manual B13A required 3 – B13A filing electronically 4 – B13A Summary Reporting 5 - Manual B13A attached (FedEx to stamp).

If field is blank or any value other than 1, 2, 3, 4, or 5 field is defaulted to zero (0 – Does not apply.)

If you select option 1, then field 1652 (Exemption Number is required.

If you select option 2, the B13A must be time/date stamped at a Canada Customs office to obtain your B13A Transaction Number.

If you select option 3, the B13A information must be submitted to Canada Customs via CAED (Canada Automated Export Declaration) software in order to obtain your B13A Authorization Code.

If you select option 4, prior written authorization is required from Canada Customs.

If you select option 5, The Money-Back Guarantee will not be applicable to your shipment, and delivery will be delayed by at least one day. To help avoid delays, have your B13A time/date stamped prior to shipping and enter the associated Transaction # in the field provided. 1652 Exemption 50 Optional Only Alpha A-Z and numeric 0-9 characters are Number allowed.

If field 1651 = 1 (No B13A required), the associated B13A Exemption Number that is applicable to your shipment should be submitted in this field. Note: If the B13A Exemption # is not provided, your shipment could be delayed by Canada Customs.

Valid values: 1 - Goods exported for consumption in the United States 2 - Commercial goods having a value of less than CAN $2,000 3 - Personal and household effects, other than those of an emigrant that are not for resale or commercial use

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International Shipping Enhancements

Field Field Req/ Length Comments ID Name Opt 4 - Conveyances that would, if they were imported, be classified at the time of importation under any of tariff item numbers 9801.10.00, 9801.20.00 or 9801.30.00 in the list of tariff provisions set out in the schedule to the Customs Tariff 5 - Cargo containers that would, if they were imported, be classified at the time of importation under tariff item number 980l.10.00 in the list of tariff provisions set out in the schedule to the Customs Tariff 6 - Reusable skids, drums, pallets, straps and similar goods used by a carrier in the international commercial transportation of goods; Memorandum D20-1-1 May 9, 2005 7 - Goods exported by diplomatic embassy or mission personnel for personal or official use 8 - Personal gifts and donations of goods, excluding conveyances 9 - Goods that were imported into Canada and are exported from Canada after being transported in transit through Canada en route to a non-Canadian destination 10 - Goods that were manufactured or produced in Canada and that are exported from Canada for the purpose of being transhipped through another country to another Canadian destination 11 - Goods exported for repair or warranty repair that will be returned to Canada 12 - Goods for use as ships' stores by a Canadian carrier 13 - Goods manufactured or produced outside Canada and removed for export from a bonded warehouse or sufferance warehouse 14 - Goods, other than goods exported for further processing, that will be returned to Canada within 12 months after the date of exportation 15 - Goods being exported on behalf of Department of National Defence or due to an emergency will be reported orally according to section 15 of the export regulations 16 - Goods reported on a form E15, Certificate of Destruction/Exportation, for temporary export

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