DOCSLIB.ORG

PHS Procurement Strategy 2020-2023

Total Page：16

File Type：pdf, Size：1020Kb

Download full-text PDF Read full-text
PHS Procurement Strategy 2020-2023 Public Health Scotland procurement strategy 2020–23 1 Note: In line with the Reform Act and to ensure our annual procurement report details our performance against the strategy, this strategy will be subject to formal annual review. This will take account of any changes to organisational objectives and in NHS and Scottish Government policies and strategies. Strategy owner: Kris Lindsay, Procurement Manager Email: [email protected] Telephone: 0131 275 7454 Citation: Lindsay K. Public Health Scotland procurement strategy 2020–23. Edinburgh: Public Health Scotland; 2021. Contents Definition Glossary ..................................................................................................................... 2 Introduction ................................................................................................................ 4 Procurement vision/mission statement ....................................................................... 4 Strategy rationale ....................................................................................................... 5 Strategic aims, objectives and key priorities ............................................................... 6 Mandatory obligations .............................................................................................. 11 Engaging with suppliers ........................................................................................... 12 Monitoring, reviewing and reporting ......................................................................... 16 1 Glossary Category: A collection of similar commodities grouped together to support category management. European Single Procurement Document (ESPD): A single common document intended, by the European Commission, to reduce the administrative burden on bidders and remove some of the barriers to participation in public procurement, especially for small- to medium-sized enterprises. Ethical procurement: Ethics in purchasing and supply management can relate to a wide range of issues from supplier business procedures and practices to corruption. The common areas relate to ethics and ethical behaviour in companies include fair-trade, ethical trading, ethical sourcing, social accountability, social auditing, corporate social responsibility, corporate citizenship, codes of conduct and reputation assurance. Supported business: An establishment where more than 50% of the workers are disabled people who, by reason of the nature or severity of their disability, are unable to take up work in the open labour market. Standing financial instructions: This details the financial responsibilities, policies and procedures adopted by NHS National Services Scotland (NSS). They are designed to ensure that financial transactions are carried out in accordance with the law and government policy to achieve probity and accuracy. Whole-life costing: A technique used to establish the total cost of purchasing and ownership. It is a structured approach which addresses all the elements of cost and can be used to produce a spend profile of the product over its anticipated lifespan. Circular economy: An alternative to a traditional linear economy (make, use, dispose) in which we keep resources in use for as long as possible, extract the maximum value from them while in use, then recover and regenerate products and materials at the end of each service life. 2 Community benefits: Requirements that deliver wider benefits in addition to the core purpose of a contract. These can relate to social, economic and/or environmental benefits. Small- and medium-sized enterprises: Enterprises that employ fewer than 250 people and have an annual turnover not exceeding €50 million, and/or an annual balance sheet total not exceeding €43 million. 3 Introduction On 1 April 2020, a new public health body, Public Health Scotland (PHS), was created. This new public health body provides national leadership to improve and protect the health and wellbeing of the people of Scotland and tackle persistent health inequalities that impact many of our communities. This strategy sets out the procurement objectives of PHS over the period of 2020–2023. It takes full ownership of the responsibilities placed on Scottish public sector bodies by the latest procurement regulations and offers a clear pathway to balancing value for money while using our financial resource to support Scotland’s health. This will be done in a way which is environmentally and ethically responsible. Taking responsibility for the delivery of the objectives and goals within this strategy rests not only within the procurement team but also across our entire workforce. Only through effective collaboration and collective responsibility across every individual PHS colleague will we demonstrate the value that excellent procurement can deliver. It is anticipated that this strategy will evolve and adapt to the changing needs of PHS as the organisation develops. Procurement vision/mission statement PHS procurement vision To be recognised as a value added procurement function, fully aligned to PHS organisational objectives and delivering the best value for all stakeholders. PHS procurement mission To provide outstanding procurement within PHS which supports the ambitions of the organisation in the most efficient, cost-effective and compliant manner. 4 Strategy rationale Overview The Procurement Reform (Scotland) Act 2014 requires any public organisation that has an estimated annual regulated spend of £5 million or more (excluding VAT) to develop and review a procurement strategy annually before the start of the next financial year. This procurement strategy sets out how the organisation intends to carry out its regulated procurements, that is, procurements with an estimated value equal to or greater than £50,000 (excluding VAT) for goods and services, or £2,000,000 (excluding VAT) for a public works contract. PHS procurement structure Scottish public sector procurement operates under the following legislative framework: • European Treaties and Directives • The Procurement Reform (Scotland) Act 2014 • The Public Contracts (Scotland) Regulations 2015 • The Procurement (Scotland) Regulations 2016. The interpretation and implementation of this legislative framework is influenced by substantial case law from across the United Kingdom and Europe, making this a constantly evolving area to operate in. The legislation is reflected within the PHS standing financial instructions relating to contracts and corporate procurement guidance. The PHS procurement strategy operates on a rolling three-year period and is refreshed annually. This strategy covers the period from 2020–2023. 5 Strategic aims, objectives and key priorities Organisational values PHS values, which are reflected throughout this strategy, are: • respect • integrity • collaboration • excellence • innovation. Procurement strategic objectives Objective 1: Embed ethical and sustainable procurement excellence across PHS Goals • To champion, support and promote the benefits of sustainable procurement. This includes supporting the transition to a circular economy, applying whole-life costing, early supplier involvement, and encouraging innovative products and solutions. • To be compliant with the Reform Act, and the general and specific duties it imposes on Scottish authorities, including the sustainable procurement duty. • To embed sustainability in procurements in a relevant and proportionate manner, as required by the Reform Act, and to provide best value and secure wider social, economic and environmental benefits. • To promote and support PHS’s strategic objectives, key priorities and policies. • Embed ethical procurement into PHS’s procurement processes. • Follow the principle of ‘fair work first’ in our approach to contracting, and include this requirement in the majority of our procurement exercises. 6 Target areas • Use the Scottish Government’s sustainable procurement tools (a sustainability test) within all regulated procurement activity, including the prioritisation tool to prioritise and focus on those commodities/categories of spend. • Work within PHS’s sustainability programme structures to promote visibility of the sustainable procurement duty to colleagues and need for action. • Make it easy for medium, small and micro suppliers to work with PHS by providing easier access to contracting opportunities. • Use supported businesses as much as possible. • Look to promote opportunities with third sector organisations where possible. • Collaborate, where possible, with other public sector organisations on contract opportunities and knowledge-sharing to drive improvements in sustainable and ethical procurement. • Work with our supply base to encourage the implementation of the Scottish Living Wage. Planned outcomes • Identified risk and opportunities. • Compliance with the sustainable procurement duty. • Improved accessibility to contracts for small- and medium-sized enterprises, social enterprises and the third sector. • Reduced environmental harm from our supply chain. • Demonstrable and measurable sustainable outcomes. • Achieve Scottish Living Wage accreditation for PHS. • Work with PHS colleagues to develop a community benefit ‘demand’ register. 7 Objective 2: Compliance and governance Goals • Uphold the integrity of PHS by ensuring full compliance with the procurement regulations and the Reform Act. • Promote and drive compliance with PHS standing financial instructions. • Make the best use of the regulations to achieve optimal value. Target
Load more

Recommended publications
  • Board Papers -June 2021
    THE STATE HOSPITALS BOARD FOR SCOTLAND BOARD MEETING THURSDAY 17 JUNE 2021 at 12.30pm, held by MS Teams A G E N D A 1. Apologies 2. Conflict(s) of Interest(s) To invite Board members to declare any interest(s) in relation to the Agenda Items to be discussed. 3. Minutes To submit for approval and signature the Minutes of the For Approval TSH(M)21/03 Board meeting held on 15 April 2021 4. Matters Arising: Actions List: Updates For Noting Paper No. 21/37 5. Chair’s Report For Noting Verbal 6. Chief Executive Officer’s Report For Noting Verbal 12.50pm COVID-19 RESPONSE 7. Covid 19 Response and Remobilisation: a. Resilience Update For Decision Paper No. 21/38 Report by the Chief Executive Financial Update b. Report by the Director of Finance & E-Health For Noting Paper No. 21/39 1.20pm CLINICAL GOVERNANCE 8. Clinical Governance Committee For Decision Paper No. 21/40 Annual Report 2020/21 Report by the Chair of the Committee 9. Quality Assurance and Improvement For Noting Paper No. 21/41 Report by the Head of Corporate Planning and Business Support 10. Clinical Governance Committee For Noting Chair’s Update – meeting held 6 May 2021 Verbal Approved Minutes – meeting held 11 February 2021 CGC(M)21/01 11. Clinical Forum For Noting Chair’s Update – meeting held 25 May 2021 Verbal Approved Minutes of meeting held 23 March 2021 CF(M) 21/02 Page 1 of 3 1.45pm STAFF GOVERNANCE 12. Staff Governance Committee For Decision Paper No.
    [Show full text]
  • Emergency Care Weekly Metadata
    Publication Metadata (including revision details) Metadata Description Indicator Publication Weekly Update of Emergency Department Activity and Waiting title Times. Description This publication reports key statistics on attendances at Emergency Departments (ED) across Scotland. The information presented in the publication includes trends in the number of attendances and length of time patients spend in ED. Theme Health and Social Care Topic Emergency Care Format Webpage, Excel workbook and CSV. Data source(s) NHS Board aggregate submissions to PHS on Emergency Department Activity and Waiting Times. Date that data Tuesday of the week prior to publication are acquired Release date Every Tuesday Frequency Weekly Timeframe of New data for the week ending 9 days before publication (e.g. 16 data and April publication contains data for week ending 7 April) timeliness Continuity of 1) A&E discharge times at hospitals in NHS Lothian were not data accurately recorded up to November 2017. The Academy of Medical Royal Colleges was commissioned by Scottish Government to ascertain the causes for the data issues in NHS Lothian. The review findings were published 26 June 2018. 2) Since 3 March 2015, the Scottish Government (SG) has released Official Statistics weekly A&E activity and waiting times information for the EDs in Scotland, derived from aggregate information supplied by NHS Boards on the number of attendances and 4, 8, and 12 hour waits. PHS (formally ISD) took over this data collection for statistics covering the week ending 7 June 2015. 3) From 20 May 2018, Raigmore hospital in NHS Highland trialled a new patient flow system. As a consequence the accuracy of some patients’ waits may have been affected between this date and 4 July, however the total number of attendances remains correct.
    [Show full text]
  • Acute Hospital Activity and NHS Beds Information for Scotland
    Acute Hospital Activity and NHS Beds Information for Scotland Annual – Year ending 31 March 2020 A National Statistics release for Scotland Public Health Scotland This is a National Statistics publication National Statistics status means that the official statistics meet the highest standards of trustworthiness, quality and public value. They are identified by the quality mark shown above. The UK Statistics Authority has designated these statistics as National Statistics signifying compliance with the Code of Practice for Statistics. Once statistics have been designated as National Statistics, it is a statutory requirement that the Code of Practice shall continue to be observed. The statistics last underwent a full assessment by the Office for Statistics Regulation (OSR) against the Code of Practice in September 2011. The OSR is the regulatory arm of the UK Statistics Authority. Find out more about the Code of Practice at: https://www.statisticsauthority.gov.uk/osr/code-of-practice/ Find out more about National Statistics at: https://www.statisticsauthority.gov.uk/national-statistician/types-of-official-statistics/ 1 Public Health Scotland Contents Introduction ...................................................................................................................................3 COVID-19 .....................................................................................................................................3 Background ...................................................................................................................................4
    [Show full text]
  • Scotland's Out-Of-Hospital Cardiac Arrest Strategy 2021-2026
    Scotland’s Out-of-Hospital Cardiac Arrest Strategy 2021-2026 March 2021 Scotland’s Out of Hospital Cardiac Arrest Strategy 1. Foreword 2. Introduction a. Progress to date b. Partners to the strategy c. Covid-19 3. Summary of the Strategy aims Pathway for survival: 4. Getting Scotland Ready - We will ensure people in Scotland can identify the signs of a cardiac arrest. 5. Bystander Action - We will encourage an increased willingness to call 999, deliver bystander CPR and defibrillation among people who witness an out-of-hospital cardiac arrest. 6. Hospital Care - We will ensure patients receive high-quality, person-centred care. 7. Aftercare - We will ensure that people in Scotland affected by out-of-hospital cardiac arrest receive appropriate aftercare. 8. Data and Innovation – We will ensure access to timely, high quality data to facilitate open review, discussion, learning and action planning. Conclusion and Annexes 9. Conclusion 10. Annex A: Overlapping strategies 11. Annex B: Glossary 12. Annex C: References 1 Strategy Foreword Mairi Gougeon, Minister for Public Health and Sport Every year, over 3,000 people in Scotland experience an out-of-hospital cardiac arrest (OHCA). A cardiac arrest is when the heart stops pumping blood around the body, commonly because of a problem with the electrical signals in a person’s heart. It is a significant healthcare challenge and addressing it is a priority for the Scottish Government. Throughout the last five years, the Save a Life for Scotland (SALFS) partnership has equipped over 640,000 people, around 11% of the population of Scotland, with CPR skills.
    [Show full text]
  • Scottish Health Service Costs Year Ended March 2020
    Scottish Health Service Costs Year ended March 2020 Publication date: 23 February 2021 A National Statistics publication for Scotland Public Health Scotland This is a National Statistics publication National Statistics status means that the official statistics meet the highest standards of trustworthiness, quality and public value. They are identified by the quality mark shown above. They comply with the Code of Practice for statistics and are awarded National Statistics status following an assessment by the UK Statistics Authority’s regulatory arm. The Authority considers whether the statistics meet the highest standards of Code compliance, including the value they add to public decisions and debate. Find out more about the Code of Practice at: https://www.statisticsauthority.gov.uk/osr/code-of-practice/ Find out more about National Statistics at: https://www.statisticsauthority.gov.uk/national-statistician/types-of-official-statistics/ 1 Public Health Scotland Contents Introduction .............................................................................................................................. 3 Context of the Report ............................................................................................................... 5 Main Points .............................................................................................................................. 6 Results and Commentary ......................................................................................................... 7 1 Total Operating Costs
    [Show full text]
  • Scotland) Health System Review
    Health Systems in Transition Vol. 14 No. 9 2012 United Kingdom (Scotland) Health system review David Steel • Jonathan Cylus Jonathan Cylus (Editor) and Sarah Thomson were responsible for this HiT Editorial Board Editor in chief Elias Mossialos, London School of Economics and Political Science, United Kingdom Series editors Reinhard Busse, Berlin University of Technology, Germany Josep Figueras, European Observatory on Health Systems and Policies Martin McKee, London School of Hygiene & Tropical Medicine, United Kingdom Richard Saltman, Emory University, United States Editorial team Jonathan Cylus, European Observatory on Health Systems and Policies Cristina Hernández-Quevedo, European Observatory on Health Systems and Policies Marina Karanikolos, European Observatory on Health Systems and Policies Anna Maresso, European Observatory on Health Systems and Policies David McDaid, European Observatory on Health Systems and Policies Sherry Merkur, European Observatory on Health Systems and Policies Philipa Mladovsky, European Observatory on Health Systems and Policies Dimitra Panteli, Berlin University of Technology, Germany Wilm Quentin, Berlin University of Technology, Germany Bernd Rechel, European Observatory on Health Systems and Policies Erica Richardson, European Observatory on Health Systems and Policies Anna Sagan, European Observatory on Health Systems and Policies Sarah Thomson, European Observatory on Health Systems and Policies Ewout van Ginneken, Berlin University of Technology, Germany International advisory board Tit Albreht,
    [Show full text]
  • Psychological Therapies Waiting Times in NHS Scotland – Report Publication
    Psychological Therapies Waiting Times in NHS Scotland – Report Publication Quarter Ending 31 March 2021 Publication date: 1 June 2021 An Official Statistics release for Scotland Public Health Scotland This is an Official Statistics publication The Official Statistics (Scotland) Order 2008 authorises Public Health Scotland (formerly NHS National Services Scotland (the legal name being the Common Services Agency for the Scottish Health Service)) to produce official statistics. All official statistics should comply with the UK Statistics Authority’s Code of Practice which promotes the production and dissemination of official statistics that inform decision making. They can be formally assessed by the UK Statistics Authority’s regulatory arm for National Statistics status. Find out more about the Code of Practice at: https://www.statisticsauthority.gov.uk/osr/code-of-practice/ Find out more about official statistics at: https://www.statisticsauthority.gov.uk/national-statistician/producers-of-official-statistics/ 2 Public Health Scotland Contents Introduction .............................................................................................................................. 4 Main points ............................................................................................................................... 6 How long people waited to start their treatment (Patients Seen) .......................................... 7 People waiting for treatment at the end of the quarter .......................................................
    [Show full text]
  • Public Health Scotland COVID-19 Statistical Report As at 28 June 2021
    Public Health Scotland COVID-19 Statistical Report As at 28 June 2021 Publication date: 30 June 2021 1 Public Health Scotland Contents Introduction ............................................................................................................................ 4 Main Points ............................................................................................................................ 5 Incidence of Variants of Concern and Variants Under Investigation .................................. 6 COVID-19 Daily Data ......................................................................................................... 7 COVID-19 Hospital Admissions ....................................................................................... 10 COVID-19 Testing in Adult Care Home in Scotland ......................................................... 14 Healthcare workers – COVID-19 Testing ......................................................................... 15 Test and Protect ............................................................................................................... 16 Quarantining Statistics ..................................................................................................... 23 Lateral Flow Device Testing ............................................................................................. 25 Targeted Community Testing ........................................................................................... 28 COVID-19 Vaccine ..........................................................................................................
    [Show full text]
  • Director of Public Health Report 2016 - 2018 Positive Steps
    DIRECTOR OF PUBLIC HEALTH REPORT 2016 - 2018 POSITIVE STEPS Table of Contents Positive Steps towards a Thriving Forth Valley ........................................................... 5 Local Healthcare and Health Improvement Strategies ............................................ 5 Stirling and Clackmannanshire City Region Deal .................................................... 6 Fair Start Scotland Forth Valley .............................................................................. 7 Reduction in teenage pregnancy rates ................................................................... 7 Health Protection ........................................................................................................ 9 Environment and Health ......................................................................................... 9 Notifiable Diseases ............................................................................................... 10 Tuberculosis .......................................................................................................... 11 National and Forth Valley Surveillance Systems ................................................ 11 Public Health Actions for TB: ............................................................................. 11 Microbiological Detection of TB ......................................................................... 12 TB Clinical Services ........................................................................................... 12 Vaccine Preventable Disease and Vaccinations
    [Show full text]
  • Public Health Scotland COVID-19 Statistical Report As at 09 August 2021
    Public Health Scotland COVID-19 Statistical Report As at 09 August 2021 Publication date: 11 August 2021 1 Public Health Scotland Contents Introduction .............................................................................................................................. 4 Main Points .............................................................................................................................. 5 Incidence of Variants of Concern and Variants Under Investigation ..................................... 6 COVID-19 Daily Data ........................................................................................................... 7 COVID-19 Testing in Adult Care Home in Scotland ........................................................... 13 Healthcare workers – COVID-19 Testing ........................................................................... 14 Test and Protect ................................................................................................................. 15 Quarantining Statistics........................................................................................................ 21 Lateral Flow Device Testing ............................................................................................... 23 Targeted Community Testing ............................................................................................. 26 COVID-19 Vaccine ............................................................................................................. 27 COVID-19 cases, hospitalisations
    [Show full text]
  • The Public Health Scotland Order 2019
    Final Business and Regulatory Impact Assessment Title of Proposal The Public Health Scotland Order(s) Purpose and intended effect Background The Scottish Government carried out a Public Health Review in 2015 (Public Health Review ) to examine public health systems and functions and their contribution to improving population health and wellbeing and reducing health inequalities. One of the recommendations was to undertake further work to review and rationalise organisational arrangements for public health in Scotland. This work should explore greater use of national arrangements, including for health protection. Objective The new public health model seeks to deliver better health and wellbeing outcomes for communities by promoting a collaborative approach to planning and delivery, putting decision making in the hands of local communities and agencies who are best-placed to assess local public health needs. At national level, a new Special Health Board (to be called Public Health Scotland) will provide strategic leadership; support enhanced opportunities for innovation, research, learning and development; and provide assurance on the delivery of improved public health and wellbeing outcomes. Under the new model, the bodies Health Protection Scotland (a division of NHS National Services Scotland (NSS)), Information Services Division (also a division of NSS) and NHS Health Scotland (a Special Health Board) will cease to exist. Public Health Scotland will take over their current functions and services from 1 April 2020. Public Health England has some health protection responsibilities related to Scotland, especially on chemicals, poisons, and radiation. The UK Government and the devolved administrations have designated Public Health England (PHE) to act as the National Focal Point (NFP) for all of the UK and only PHE should communicate directly with the World Health Organisation (WHO) on International Health Regulations 2006 matters.
    [Show full text]
  • Public Health Scotland COVID-19 Statistical Report As at 12 July 2021
    Public Health Scotland COVID-19 Statistical Report As at 12 July 2021 Publication date: 14 July 2021 1 Public Health Scotland Contents Introduction .............................................................................................................................. 4 Main Points .............................................................................................................................. 5 Incidence of Variants of Concern and Variants Under Investigation ..................................... 6 COVID-19 Daily Data ........................................................................................................... 7 COVID-19 Hospital Admissions ............................................................................................ 8 COVID-19 Testing in Adult Care Home in Scotland ........................................................... 12 Healthcare workers – COVID-19 Testing ........................................................................... 13 Test and Protect ................................................................................................................. 14 Quarantining Statistics ........................................................................................................ 20 Lateral Flow Device Testing 7 ............................................................................................. 22 Targeted Community Testing ............................................................................................. 25 COVID-19 Vaccine ............................................................................................................
    [Show full text]