THE STATE HOSPITALS BOARD FOR SCOTLAND BOARD MEETING THURSDAY 17 JUNE 2021 at 12.30pm, held by MS Teams A G E N D A 1. Apologies 2. Conflict(s) of Interest(s) To invite Board members to declare any interest(s) in relation to the Agenda Items to be discussed. 3. Minutes To submit for approval and signature the Minutes of the For Approval TSH(M)21/03 Board meeting held on 15 April 2021 4. Matters Arising: Actions List: Updates For Noting Paper No. 21/37 5. Chair’s Report For Noting Verbal 6. Chief Executive Officer’s Report For Noting Verbal 12.50pm COVID-19 RESPONSE 7. Covid 19 Response and Remobilisation: a. Resilience Update For Decision Paper No. 21/38 Report by the Chief Executive Financial Update b. Report by the Director of Finance & E-Health For Noting Paper No. 21/39 1.20pm CLINICAL GOVERNANCE 8. Clinical Governance Committee For Decision Paper No. 21/40 Annual Report 2020/21 Report by the Chair of the Committee 9. Quality Assurance and Improvement For Noting Paper No. 21/41 Report by the Head of Corporate Planning and Business Support 10. Clinical Governance Committee For Noting Chair’s Update – meeting held 6 May 2021 Verbal Approved Minutes – meeting held 11 February 2021 CGC(M)21/01 11. Clinical Forum For Noting Chair’s Update – meeting held 25 May 2021 Verbal Approved Minutes of meeting held 23 March 2021 CF(M) 21/02 Page 1 of 3 1.45pm STAFF GOVERNANCE 12. Staff Governance Committee For Decision Paper No. 21/42 Annual Report 2020/21 Report by the Chair of the Committee 13. Remuneration Committee For Decision Paper No. 21/43 Annual Report 2020/21 Report by the Chair of the Committee 14. Attendance Performance Report For Noting Paper No. 21/44 Report by the Interim Director of Human Resources and Staff Wellbeing 15. Staff Governance Committee Chair’s Update – meeting held 20 May 2021 Verbal Approved Minutes – meeting held 18 February 2021 SGC(M) 21/01 * BREAK 2.10pm to 2.30pm* 2.30pm CORPORATE GOVERNANCE 16. Update on the Report on the Annual Accounts – For Noting Verbal 1 April 2020 to 31 March 2021 Paper No. 21/45 – Report by the Director of Finance & E-Health deferred 17. Annual Review of Standing Documentation 2020/21 For Decision Paper No. 21/46 Report by the Director of Finance & E-Health/ Board Secretary 18. Audit Committee For Decision Paper No. 21/47 Annual Report 2020/21 Report by the Chair of the Committee 19. Finance Report to 30 April 2021 For Noting Paper No. 21/48 Report by the Director of Finance & E-Health 20. Performance Annual Report 2020/21 For Noting Paper No. 21/49 Report by the Head of Corporate Planning and Business Support 21. Perimeter Security and Enhanced Internal Security Systems Project - Update Report For Noting Paper No. 21/50 - Annual Report 2020/21 For Decision Paper No. 21/51 Reports by the Director of Security, Estates and Resilience 22. Property and Asset Management Report For Noting Verbal Report by the Director of Security, Estates and Resilience 23. Audit Committee For Noting Chair’s update – meeting held 17 June 2021 Verbal Approved Minutes - meeting held 25 March 2021 A(M) 21/02 Page 2 of 3 24. Corporate Risk Register For Decision Paper No. 21/52 Report by the Director of Security, Estates and Resilience 25. Any Other Business Verbal 26. Date of next meeting Verbal 26 August 2021 27. Proposal to move into Private session, to be agreed For Approval Verbal in accordance with Standing Orders. Chair Estimated end at 4.15pm Page 3 of 3 Not Yet Approved as an Accurate Record THE STATE HOSPITALS BOARD FOR SCOTLAND TSH (M) 21/03 Minutes of the meeting of The State Hospitals Board for Scotland held on Thursday 15 April 2021. This meeting was conducted virtually by way of MS Teams, and commenced at 10am. Chair: David McConnell Present: Non-Executive Director Stuart Currie Non-Executive Director Cathy Fallon Employee Director Tom Hair Chief Executive Gary Jenkins Director of Finance and eHealth Robin McNaught Non-Executive Director Brian Moore Non-Executive Director Pam Radage Director of Nursing, AHPs and Operations Mark Richards Medical Director Lindsay Thomson In attendance: Person Centred Improvement Lead Sandie Dickson [Item 8] Chair of Clinical Forum Sheila Howitt Head of Communications Caroline McCarron Head of Corporate Planning and Business Support Monica Merson Board Secretary Margaret Smith [Minutes] Director of Security, Resilience and Estates David Walker Interim Director of HR and Wellbeing John White 1 APOLOGIES FOR ABSENCE AND INTRODUCTORY REMARKS Mr McConnell welcomed everyone to the meeting, and no apologies were noted. He noted that the Board would be joined by Person Centred Improvement Lead for Item 8 on the agenda. 2 CONFLICTS OF INTEREST There were no conflicts of interest noted in respect of the business on the agenda. 3 MINUTES OF THE PREVIOUS MEETING The Minutes of the previous meeting held on 25 February 2021 were noted to be an accurate record of the meeting. The Board: 1. Approved the minute of the meeting held on 25 February 2021: TSH(M)21/01 Page 1 of 14 Not Yet Approved as an Accurate Record 4 ACTION POINTS AND MATTERS ARISING FROM PREVIOUS MEETING The Board received the action list (Paper No. 21/20) and noted progress on the action points from the last meeting, with actions either being completed or progressed satisfactorily. The Board: 1. Noted the updated action list. 5 CHAIR’S REPORT Mr McConnell provided an update to the Board in relation to the most recent meeting of the NHS Chairs’ group which had taken place on 22 March and included a session with the Cabinet Secretary for Health and Sport, as well as a joint session with the NHS Scotland CEO group. He confirmed that NHS Chairs had discussed progress made by the Corporate Governance Steering Group, and the link to the work on active governance being led through the Board Development team at NHS Education for Scotland. It had been noted that the NHS Scotland Blueprint for Good Governance had first been introduced in 2019 and that a review of this would be timely and led through the Corporate Governance Steering Group. The NHS Chairs had also discussed the launch of the Independent National Whistleblowing Officer role, and Mr McConnell noted that an update in this respect for The State Hospital (TSH) was included in the agenda for this meeting. The Chairs group had also received an update on strategic workforce planning for NHS Scotland, focused on the broader impacts of the Covid-19 pandemic in this area and emphasising potential impacts on staff wellbeing as well as in equality and diversity. The Cabinet Secretary and her team and Board Chief Executives had then joined the NHS Chairs group meeting and the Group offered their thanks and best wishes to the Cabinet Secretary, whose final meeting this was. It was also the final meeting of Mr John Connaghan the NHS Scotland Chief Operating Officer (COO), who was also thanked for his contribution. It was noted that Mr John Burns, currently Chief Executive Officer for NHS Ayrshire and Arran would take up the COO post in July 2021. Ms Freeman’s team then provided updates in respect of the continued response to covid-19, in particular the rate of vaccination uptake nationally. NHS Chairs received a presentation on the development of the NHS performance framework especially around waiting times and the delivery of services within the context of Covid-19, and how the NHS could respond in new ways during the remobilisation phase. This underlined the importance of engaging with the public, particularly given the potential challenges ahead. The group also received a presentation considering new approaches to leadership and how to delivery change in innovative ways, taking a whole system approach and placing leaders in NHS Scotland in the wider overall context of the public sector. Finally, Mr McConnell noted the publication of the final report of the Independent Review of Forensic Mental Health, and that this was on the agenda in today’s meeting. The Board: 1. Noted this update from the Chair. 6a CHIEF EXECUTIVE’S REPORT Mr Jenkins provided an update to the Board on key national issues, since the date of the last Board meeting, Page 2 of 14 Not Yet Approved as an Accurate Record He provided an update on the work of the NHS Chief Executive group which continued to focus on the national response to Covid-19, as well as meeting more routinely through its business meetings. Mr Jenkins confirmed that that the Board Chief Executives had reviewed the final report of the Independent Review into Forensic Mental Health, noting the potential impacts and need for scoping work to be initiated should the review proposals be accepted by the new Scottish Government administration. Further, that this should include the Forensic Network. Mr Jenkins confirmed that he would provide updates to the TSH Board in this respect going forward. He outlined the key aspects of work being progressed through the NHS Chief Executives Group including re-drafting of the memorandum of understanding relating the to the GMS contract as well as the classification of Chief Officers in territorial boards and integrated joint boards as first responders. The group had considered the contractual arrangements for Office 365 for NHS Scotland noting the financial details as well as governance arrangements to ensure best value for NHS Scotland and an assurance that NHS Scotland would benefit from this and noting that further work would be progressed through the national Directors of Finance group.