19 FEBRUARY 2014
ATTACHMENT 6.2.4
Section 94 Plan Amendment to Catchment Maps
Draft for Exhibition – Amendment to Catchment Boundaries
Draft SECTION 94 DEVELOPMENT CONTRIBUTIONS PLAN 2005 - 2021
Amendment No 4
This plan applies to commercial/retail/industrial development in the Mudgee Town Centre and subdivision within the Mid- Western Regional Council Local Government Area
ANDREWS NEIL PTY LTD ARCHITECTURE * PLANNING * LANDSCAPE * ENVIRONMENT * URBAN DESIGN
Adopted 4 July 2007 Commenced 13 July 2007 Amended August 2012 Commenced 2 November 2012 Amended December 2013 Commenced 14 February 2014 Amended 19 February 2014 Commenced
CONTENTS
PART A: SUMMARY SCHEDULES Schedule 1 – Summary of Applicable Contributions per person by Catchment – Residential Schedule 2 – Summary of Applicable Contributions per dwelling by Catchment – Residential Schedule 3 – Summary of Applicable Contributions per m2 by Catchment – Non Residential
PART B: ADMINISTRATION AND ACCOUNTING 1.0 Administration 1.1 Name of the Plan 1.2 Area the plan applies 1.3 Expected Development 1.4 Purpose of the Plan 1.5 Commencement of the Plan 1.6 Relationship to Other Plans and Policies 1.7 When Contributions are Paid 1.8 Construction Certificate and the obligation of Accredited Certifiers 1.9 Complying development and the obligation of Accredited Certifiers 1.10 Deferred or Periodic Payments 1.11 Works in Kind, Material Public Benefits and Dedication of Land 1.12 Planning Agreements 1.13 Exemptions 1.14 Review of Contribution Rates 1.15 How are Contributions adjusted at the time of payment? 1.16 Are there allowances for existing development? 1.17 Pooling of Contributions 1.18 Savings and Transitional Arrangements
PART C: URBAN CHARACTERISTICS AND POPULATION 2.0 Urban Characteristics 2.1 Area 2.2 Population Increase 2.3 Occupancy Rates 2.4 Meeting Needs of the Population
PART D: STRATEGY PLANS 3.0 Plan Objectives 3.1 Nexus 3.2 Apportionment 3.3 Reasonableness 3.4 Accountability
4.0 Traffic Management and Roads 4.1 Facilities Strategy 4.1.1 Roads and Traffic – All Areas 4.1.2 Roads and Traffic – Haulage Routes 4.2 Nexus between Development and Demand 4.2.1 Causal Nexus 4.2.2 Physical Nexus 4.2.3 Temporal Nexus 4.3 Calculation of Contribution Rates 4.3.1 Roads and Traffic – Urban Areas 4.3.2 Roads and Traffic – Haulage Routes
CONTENTS CONT
5.0 Civic Improvements 5.1 Facilities Strategy 5.2 Nexus between Development and Demand 5.2.1 Causal Nexus 5.2.2 Physical Nexus 5.2.3 Temporal Nexus 5.3 Calculation of Contribution Rates 5.3.1 Civic Improvements 5.3.2 Car Parking
6.0 Open Space Facilities 6.1 Facilities Strategy 6.2 Facility Demand Generated by New Development 6.3 Nexus between Development and Demand 6.3.1 Causal Nexus 6.3.2 Physical Nexus 6.3.3 Temporal Nexus 6.4 Calculation of Contribution Rates 6.4.1 Open Space
7.0 Community Facilities 7.1 Facilities Strategy 7.2 Nexus between Development and Demand 7.2.1 Causal Nexus 7.2.2 Physical Nexus 7.2.3 Temporal Nexus 7.3 Calculation of Contribution Rates 7.3.1 Library Resources and Floor Space
8.0 Drainage 8.1 Integrated Catchment Solution 8.2 Nexus between Development and Demand 8.2.1 Causal Nexus 8.2.2 Physical Nexus 8.2.3 Temporal Nexus 8.3 Calculation of Contribution Rates
9.0 Plan Administration 9.1 Facilities Strategy 9.2 Nexus between Development and Demand 9.3 Calculation of Contribution Rates
10.0 Definitions
11.0 References
Appendix 1 – Works Schedule Appendix 2 – Detailed Schedule of Works Appendix 3 – Inventory of Recreation Facilities
Mid-Western Regional Council Section 94 Development Contributions Plan
Issue Date Description By A 25/08/05 Draft section 94 Plan issued to Client VL B 04/10/05 Revised Draft section 94 Plan to Client VL C 13/10/05 Draft section 94 Plan to Client for Council report VL D 31/10/05 Inclusion of revised demographic data VL E 12/1/06 Inclusion of Schedule of Works Map ED F 12/3/07 Revised Work Schedule, updated rates ED G 26/7/12 Draft Plan Amended for Drainage ED H 5/12/13 Draft Plan Amended for Open Space Schedule ED I 14/2/14 Amendment Commenced ED J 19/2/14 Draft Plan Amended Catchment Maps ED
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PART A: SUMMARY SCHEDULES (As Amended August 2012)
Schedule 1 - Summary of Applicable Contributions per person by Catchment – Residential Program Catchment 1 2 2A 3 4 Mudgee Town Mudgee Mudgee Gulgong All other Centre Residential Residential Areas Area South/West Transport Management Traffic Management 432 432 432 238 238 Open Space Local Open Space 678 678 678 678 0 District Open Space 920 920 920 920 920 Community Facilities Library Buildings 89 89 89 89 89 Library Resources 106 106 106 106 106 Drainage Drainage Works 0 0 1947 0 Administration Plan Administration 207 207 207 207 207 TOTAL per person 2432 2432 2433 2238 1560
Schedule 2 - Summary of Applicable Contributions per dwelling based on dwelling occupancy ration of 2.57 by Catchment – Residential Program Catchment 1 2 2A 3 4 Mudgee Mudgee Mudgee Gulgong All other Town Residential Residential Areas Centre Area South/West
Allotment – 2.57 up to 6068.14 6068.14 9068.14 5584.12 3892.95 2016
Schedule 3 - Summary of Applicable Contributions per m2 by Catchment - Non- Residential Program Catchment Mudgee Town Centre Extractive Industry
Commercial Retail Industrial Transport Management Haulage Routes 0.77/tonne Civic Improvements Civic Improvements 170.06 85.03 68.02 0.00 Administration Plan Administration 8.98 4.50 3.59 TOTAL per lot 179.04 89.52 71.62 0.77/tonne Carparking $ per car space where not 14245.04 14245.04 14245.04 provided on site Note: Contributions payable with a development application will be rounded to the nearest dollar. MID-WESTERN REGIONAL COUNCIL 3
PART B: ADMINISTRATION AND OPERATION OF THE PLAN
1.0 ADMINISTRATION
1.1 Name of the Plan
This development contributions plan is called the “Mid-Western Regional Council Section 94 Development Contributions Plan 2005 - 2021”. The plan will be reviewed every three years and any amendments will be recorded in the following table:
Table 1 - Amendments
Plan Title Amendments Adoption Date Version Number Mid-Western Regional Council New Plan Adopted 1 Section 94 Development 18/1/06 Contributions Plan 2005 - Commenced 2021 23/1/06 Mid-Western Regional Council Update Part A Adopted 2 Section 94 Development Update Schedule of 4/7/07 Contributions Plan 2005 – Works Commenced 2021 - 2007 Amendment No 1 13/7/07 Mid-Western Regional Council Add Drainage for Draft August Section 94 Development Catchment 2A 2012 Contributions Plan 2005 – 2021 - 2007 Amendment No 2 Mid-Western Regional Council Add Drainage for Adopted 3 Section 94 Development Catchment 2A 17/10/12 Contributions Plan 2005 – Commenced 2021 - 2007 Amendment No 2 21/11/12 Mid-Western Regional Council Amended Schedule of Draft Dec 2013 Section 94 Development Works for Open Space Commenced Contributions Plan 2005 – 14/2/14 2021 - 2007 Amendment No 3 Mid-Western Regional Council Amended Catchment 2 & 19/2/14 Section 94 Development 3 Maps Contributions Plan 2005 – 2021 - 2007 Amendment No 4
1.2 Area the Plan Applies
The plan applies to the whole of the Local Government Area of Mid-Western Regional Council. The LGA has been divided into four (4) Catchments as follows:
Table 2 - Catchments
Catchment Area Description 1 Mudgee Town Centre Land zoned Commercial Core and some adjoin land was defined by the Map 2 Mudgee Residential Area All land zoned R1, R2 and any other as defined by the Map 2A Mudgee Residential Land within the MID-WESTERN REGIONAL COUNCIL 4
South/West drainage catchment as defined by the Map 3 Gulgong All land zoned R1, R2 and any other as defined by the Map 4 All other Areas As defined by the Maps including Villages
The Catchment areas are illustrated in Figures 1 - 5
1.3 Expected Development
This plan relates to demand for public facilities and services created by commercial/retail/industrial development within Catchment 1 Mudgee Town Centre and subdivision in the Mid-Western Regional Local Government Area.
All other types of development may be subject to section 94A levies. Developers are referred to the Mid-Western Regional Council Section 94A Development Contributions Plan 2005 – 2021 which is available at Council’s Customer Service Centres.
The types of development to which the plan applies are subject to any exclusions or special requirements that the Minister of Planning may specify pursuant to a Section 94A Direction.
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MID-WESTERN REGIONAL COUNCIL 6
MID-WESTERN REGIONAL COUNCIL 7
Catchment 2A - Mudgee South West
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CASSILISCASSILISCASSILIS DUNEDOODUNEDOODUNEDOO LEADVILLELEADVILLELEADVILLE
CRABOONCRABOONCRABOON BORAMBILBORAMBILBORAMBIL UARBRYUARBRYUARBRY
COBBORACOBBORACOBBORA
TURILLTURILLTURILL BIRRIWABIRRIWABIRRIWA TURILLTURILLTURILL BOWBOWBOW
MERRIWAMERRIWAMERRIWAMERRIWA
TALLAWANGTALLAWANGTALLAWANG
ULANULANULAN
WOLLARWOLLAR GULGONGGULGONGGULGONG
COOKSCOOKSCOOKS GAP GAPGAP GOOLMAGOOLMAGOOLMA SPICERSSPICERSSPICERS CREEK CREEKCREEK
HORTONHORTONHORTON PARK PARKPARK HOMEHOMEHOME RULE RULERULE BYLONGBYLONGBYLONG HOMEHOMEHOME RULE RULERULE BYLONGBYLONGBYLONG KERRABEEKERRABEEKERRABEE
COOYALCOOYALCOOYAL
TWELVETWELVETWELVE MILE MILEMILE
WIDDENWIDDEN EURUNDEREEEURUNDEREEEURUNDEREE BUDGEEBUDGEEBUDGEE BUDGEE BUDGEEBUDGEE WATERLOOWATERLOO
BUCKAROOBUCKAROOBUCKAROO
GOATGOATGOAT ISLAND ISLANDISLAND
YARRABINYARRABINYARRABIN YARRABINYARRABINYARRABIN MUDGEEMUDGEEMUDGEE MOUNTMOUNTMOUNT FROME FROMEFROME
MOUNTMOUNTMOUNT KNOWLES KNOWLESKNOWLES
GRATTAIGRATTAIGRATTAI MULLAMUDDYMULLAMUDDYMULLAMUDDY LUELUELUE
APPLEAPPLEAPPLE TREE TREETREE FLAT FLATFLAT
WINDEYERWINDEYER HARGRAVESHARGRAVESHARGRAVES RYLSTONERYLSTONERYLSTONE BOCOBLEBOCOBLEBOCOBLE RYLSTONERYLSTONERYLSTONE CUDGEGONGCUDGEGONGCUDGEGONG
OLINDAOLINDAOLINDA
KANDOSKANDOSKANDOS
CHARBONCHARBONCHARBON PYRAMULPYRAMULPYRAMUL
CLANDULLACLANDULLACLANDULLA
CRUDINECRUDINECRUDINE WARRANGUNIAWARRANGUNIA
ILFORDILFORDILFORD
BROGANSBROGANSBROGANS CREEK CREEKCREEK TAMBAROORATAMBAROORATAMBAROORA TAMBAROORATAMBAROORATAMBAROORA SALLYSSALLYSSALLYS FLAT FLATFLAT
HILLHILLHILL END ENDEND RUNNINGRUNNINGRUNNING STREAM STREAMSTREAM
GLENGLENGLEN ALICE ALICEALICE
SOFALASOFALASOFALA TURONDALETURONDALETURONDALE
GLENGLENGLEN DAVIS DAVISDAVIS
BRUINBUNBRUINBUNBRUINBUN MULLIONMULLIONMULLION CREEK CREEKCREEK WATTLEWATTLE FLAT FLAT CAPERTEECAPERTEECAPERTEE
OPHIROPHIROPHIR NEWNESNEWNESNEWNES MOUNTMOUNTMOUNT WYAGDON WYAGDONWYAGDON
PALMERSPALMERSPALMERS OAKY OAKYOAKY
BENBENBEN BULLEN BULLENBULLEN
CLIFTONCLIFTONCLIFTON GROVE GROVEGROVE LIMEKILNSLIMEKILNSLIMEKILNS LEWISLEWISLEWIS PONDS PONDSPONDS
DURAMANADURAMANADURAMANA CULLENCULLENCULLEN BULLEN BULLENBULLEN DARKDARKDARK CORNER CORNERCORNER PEELPEELPEEL MID-WESTERN REGIONAL COUNCIL Catchment 4 (Excluding Catchments 1, 2 & 3) 9 0 9 18 27 Kilometers MID-WESTERN REGIONAL COUNCIL 10
1.4 Purpose of the Plan
The purpose of this plan is to identify requirements for contributions by development, towards the cost of providing public facilities and services funded in whole or in part by Mid-Western Regional Council (Council) and to provide a basis for the management and accounting of such contributions. The specific aims of the plan are to:
• Apply Section 94 contributions in a manner that is fair, reasonable, publicly accountable and equitable; • Ensure that new residential development contributes to the provision of public facilities and public services the need for which is caused by the development; • Ensure that the contributing development benefits from the public facilities and services financed from those contributions; and • Ensure that public facilities and services are appropriate to the needs of those who contribute to their provision and are provided within a reasonable time.
1.5 Commencement of the Plan
This development contributions plan has been prepared pursuant to the provisions of section 94 of the Environment Planning and Assessment (“EP&A”) Act 1979 and Part 4 of the EP&A Regulation and takes effect from the date on which public notice was published, pursuant to clause 31(4) of the EP&A Regulation, 2000 that date being 24 January 2006.
1.6 Relationship to Other Plans and Policies
This Plan repeals the following plans:
• Section 94 Contributions Plan No 1 Mudgee Town • Section 94 Contributions Plan No 2 Gulgong Town • Section 94 Contributions Plan No 3 Environs of Mudgee • Section 94 Contributions Plan No 4 Environs of Gulgong • Section 94 Contributions Plan No 5 Rural Areas • Rylstone Section 94 Plan
The Plan should be read in conjunction with Mid-Western Regional Local Environmental Plan 2012 and applicable Development Control Plans.
1.7 When Contributions Are Paid
Unless otherwise agreed by Council, contributions are to be paid as follows:
• In the case of a development involving subdivision, prior to release of the subdivision certificate: • In the case of a development involving construction, prior to release of the construction certificate; • In the case of complying development, prior to the release of the complying development certificate; and • In the case of all other development, prior to release of the development consent.
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1.8 Construction Certificates and the obligation of Accredited Certifiers
In accordance with section 94EC of the EP&A Act and Clause 146 of the EP&A Regulation, a certifying authority must not issue a construction certificate for building work or subdivision work under a development consent unless it has verified that each condition requiring the payment of monetary contributions has been satisfied.
In particular, the certifier must ensure that the applicant provides a receipt(s) confirming that contributions have been fully paid and copies of such receipts must be included with copies of the certified plans provided to Council in accordance with clause 142(2) of the EP&A Regulation. Failure to follow this procedure may render such a certificate invalid.
The only exceptions to the requirement are where a works in kind, material public benefit, dedication of land or deferred payment arrangement has been agreed by Council. In such cases, Council will issue a letter confirming that an alternative payment method has been agreed with the applicant.
1.9 Complying Development and the obligation of Accredited Certifiers
In accordance with s94EC(1) of the EP&A Act, accredited certifiers must impose a condition requiring monetary contributions in accordance with this development contributions plan.
1.10 Deferred or Periodic Payments
Council may accept the deferred or periodic payment of a contribution if the applicant or any other person entitled to act upon the relevant consent satisfies the Council that: a) Compliance with the provisions relating to when contributions are payable is considered unreasonable or unnecessary in the circumstances of the case; and b) The deferment of payment or allowing periodic payments does not prejudice the timing or the manner of the provision of the public facility or service for which the contribution was required as outlined in the Capital Works Program, and c) The full amount of the contributions being deferred is paid within 2 years.
The decision to accept a deferred or periodic payment is at the sole discretion of Council.
All requests to Council for deferred or periodic payments should be formulated in writing based on consultation with Council and forwarded to Council prior to the determination of a development application by Council.
When Council allows a deferral of contributions, an appropriate bank guarantee shall be secured for the amount of contributions to be deferred. The conditions under which the Council may accept deferred settlement by way of lodgement of a bank guarantee are that:
• The bank guarantee be by an Australian bank the amount of the total contribution, or the amount of the outstanding contribution, plus an amount equal to twenty five (25) months interest. • Any charges associated with establishing or operating the bank security are payable by the applicant. MID-WESTERN REGIONAL COUNCIL 12
• The bank unconditionally pays the guaranteed sum to the Council if the Council so demands in writing not earlier than 12 months from the provision of the guarantee or completion of the work. • The bank must pay the guaranteed sum without reference to the applicant or landowner or other person who provided the guarantee, and without regard to any dispute, controversy, issue or other matter relating to the development consent or the carrying out of development. • The bank’s obligations are discharged when payment to the Council is made in accordance with this guarantee or when Council notifies the bank in writing that the guarantee is no longer required. • Where a bank guarantee has been deposited with Council, the guarantee shall not be cancelled until such time as the original contribution and accrued interest are paid. • The bank guarantee is able to be redeemed within 24 hours notice from Council.
The conditions under which the Council may accept payment by way of periodic payment for a staged development are that:
• The instalment be paid before the work commences on the relevant stage of the development; • The amount to be paid at each stage is to be calculated on a pro-rata basis in proportion to the demand for the relevant facility being levied by the overall development, plus CPI if required.
1.11 Works in Kind, Material Public Benefits and Dedication of Land
Council may in certain circumstances accept an offer by the applicant to provide a works in-kind (WIK) contribution (i.e. the applicant completes part or all of works identified in the plan) or through the provision of another material public benefit (MPB) (eg a large subdivision may necessitate a park which was not identified in the plan) in lieu of the applicant satisfying part or all of its obligations under this plan.
An offer to provide WIK, MPB or land dedication is to be made to Council in writing prior to the determination of the development application and should clearly state:
• What MPB, WIK or land dedication is proposed; • The value of the MPB, WIK or land dedication; • The timing of the provision of the MPB, WIK or land dedication; • What cash contributions it is proposed to offset; and • If the work has not been identified under the plan, why it is of an equivalent or greater benefit to the community compared to what has been identified under the plan.
Council is under no obligation of accept such alternatives, however, may consider doing so in the following circumstances:
• the value of the works to be undertaken is at least equal to the value of the contribution that would otherwise be required under this plan; and • the standard of the works is to Council’s full satisfaction; and • the provision of the material public benefit will not prejudice the timing or the manner of the provision of public facilities included in the works program.
Subject to prior agreement of Council, land may be dedicated in lieu of making a contribution towards the acquisition of land. The land, the subject of the dedication must meet Council’s requirements as determined by the plan (eg for the purpose of drainage MID-WESTERN REGIONAL COUNCIL 13 or open space). Factors which Council will take into consideration when deciding whether to accept a dedication, in lieu of or as an offset against a monetary contribution, include:
• the ability of the land once dedicated to be used for the purpose for which the contribution was originally sought; • area, location, configuration and topography of the site; • environmental considerations, e.g. vegetation cover, soil condition, site contamination, flood liability, fire risk; • accessibility, previous and current uses and improvements and availability of water supply and other utility services; • ongoing costs, including maintenance, remedial or other site costs; • the zoning of the land, and specifically whether it has been identified in any plan as being suitable for open space; • whether the land is accessible and visible from a street frontage or other public access route; • whether the land adjoins an existing or proposed area of open space and can readily and desirably be consolidated into that existing or proposed area at a later date; • whether the land’s location allows it to be used by the intended population (e.g. local parks should be within walking access of residences); • the extent to which any easements (drainage/transmission lines) substantially prejudice the intended purpose/enjoyment of the open space; • the extent to which the open space area will enjoy casual surveillance where facilities for children are to be supplied; • the extent to which the recreation activities likely to be carried out on the land is compatible with the private enjoyment of the adjoining properties; • Council considers the dedication appropriate in the circumstances of the case.
In some circumstances, where the land dedicated exceeds the contribution due for the provision of this type of land, this excess value may (at the sole discretion of Council) be offset against other contributions in a similar manner to works-in-kind.
The value to be attributed to the land dedicated will be the estimated value shown within the plan for that particular parcel of land if relevant, or the Council agreed value of the land determined with the Land Acquisition (Just Terms Compensation) Act 1991.
1.12 Planning Agreements
Council will seek to negotiate planning agreements for major developments in accordance with s93F of the EP&A Act. Major developments can include the following:
• Major Extractive industry; • Tourism development with a construction value greater than $10 million; • Employment generating development that will employ 100 persons after construction; • Residential development that creates more than 100 lots.
1.13 Exemptions
Exemptions will not be given for any development outlined in the Contributions Plan without an express resolution of Council.
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1.14 Review of Contribution Rates
The contribution rates will be indexed annually in accordance with the Consumer Price Index (CPI) or equivalent relevant indices.
1.15 How are contributions adjusted at the time of payment?
The contributions stated in a consent are calculated on the basis of the Section 94 contribution rates determined in accordance with this Plan. If the contributions are not paid within the financial year in which consent is granted, the contributions payable will be adjusted and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment and adjusted by the Consumer Price Index as published by the Australian Bureau of Statistics All Groups Percentage Changes. Indexation will take place 1 July each year.
The current contributions are published by Council and are available from Council offices.
1.16 Are there allowances for existing development?
Contributions will be levied according to the estimated increase in demand for services and facilities. An amount equivalent to the contribution attributable to any existing (or approved) development on the site of a proposed new development will be allowed for in the calculation of contributions. In assessing the contribution of existing residential development the following occupancy rates prepared by Ratio Consultants (2005a) will be used. The occupancy rate will be effective from 31 December of the year stated.
Table 3 – Credits – Occupancy Rates
2001 2006 2011 2016 2021 Dwelling or single 2.69 2.63 2.57 2.54 2.5 allotment
Where a development is not a dwelling or a single lot, the Council will determine the credit on the basis of the likely demand that the existing development would create.
1.16 Pooling of Contributions
This plan expressly authorises monetary Section 94 contributions paid for different purposes to be pooled and applied (progressively or otherwise) for those purposes. The priorities for the expenditure of the levies are shown in the works schedule.
1.17 Savings and Transitional Arrangements
A development application which has been submitted prior to the adoption of this plan but not determined shall be determined in accordance with the provisions of the plan which applied at the date of determination of the application. MID-WESTERN REGIONAL COUNCIL 15
PART C: URBAN CHARACTERISTICS AND POPULATION
2.0 URBAN CHARACTERISTICS
2.1 Area
Mid-Western Regional Local Government Area covers an area of approximately 9,000 square kilometres and is located in the Central West region of New South Wales. Major urban centres in the Region include Gulgong, Kandos, Mudgee and Rylstone.
2.2 Population Increase
The population increase anticipated for the Mid-Western LGA between 2005 to 2021 has been determined by Ratio Consultants (2005a). Commercial, retail and industrial development in Catchment 1 has also been determined by Ratio Consultants (2005b). Refer to Tables 4 and 5.
Table 4 – Population Projections for Mid-Western LGA
Catchment 2001 2005* 2006 2021 1 Mudgee Town Centre 2,233 2,324 2,350 3,073 2 Mudgee Residential Area 6,697 6,979 7,050 9,217 3 Gulgong 2,080 2,112 2,120 2,500 4 All other Areas 11,210 11,538 11,620 13,260 TOTAL 22,220 22,953 23140 28,050
Table 5 – Proposed Worker Population for Catchment 1 Mudgee Town Centre
Type Proposed Employees/m2 Worker Population Floorspace Commercial 5,000m2 1/20m2 250 Retail 39,500m2 1/40m2 987 TOTAL 1,237
The base population for this plan is 23,047 persons. This has been determined using the annual growth rate between 2001 and 2006 from Table 4 to apply for the six months remaining in 2005/06 as part of this plan, as shown in Table 6.
Table 6 – Annual Population Growth 2001-2006
June Jan June Year 2001 2002 2003 2004 2005 2006 2006 Population 22,220 22,401 22,584 22,768 22,953 23,047 23,140
However, it is necessary to further break down the population predictions to apply only to subdivision which is the only residential development that is subject to Section 94 levies. Other residential development may be subject to Section 94A levies. The population growth that is the subject of this plan, i.e. through subdivision has been determined by applying the occupancy rates by the number of lots determined by Ratio Consultants (2005a) and is outlined in Table 7. MID-WESTERN REGIONAL COUNCIL 16
Table 7 - Mid-Western Regional Council Estimated Lot Yields
Catchment 2005 Population 2006– Population 2011- Population 2016- Population Lot @ 2.69 11 Lot @ 2.63 16 @ 2.57 21 @ 2.54 Yield occupancy Yield occupancy Lot occupancy Lot Occupancy Yield Yield 1 Mudgee Town Centre 2 Mudgee 7 18.83 136 357.68 126 323.82 109 276.86 Residential Area 2A South/West 3 Gulgong 1 2.69 17 44.71 17 43.69 9 22.86 4 All Other 5 13.45 67 176.21 76 195.32 84 213.36 Areas TOTAL 13 35 220 579 219 563 202 513
The 2005 lot yield has been estimated from the data supplied by Ratio Consultants (2005a).
The overall anticipated Regional population increase from all residential development (i.e. subdivision, residential flat buildings, dual occupancies, etc) is 5,003 persons between 2005 and 2021. This represents a 21.7% increase in population from 2005 to 2021. The predicted population from residential subdivision is 1,690 persons by 2021. This represents a 7.3% population increase from residential subdivision from 2005 to 2021 based on the lot yields and occupancy ratios as outlined in table 7. This figure (7.3%) will be used where projects are to be apportioned between existing and new development. This reflects that the population is increasing not only by residential subdivision.
The residential subdivision figure of 1,690 persons will be used only where projects are meeting the full demand for additional services and facilities, for example a new release area.
2.3 Occupancy Rates
The occupancy rates that apply to this Section 94 plan have been determined by Ratio Consultants (2005a). The occupancy rate that is applied will be subject to the year of the application as follows:
Table 8 – Occupancy Rates
2001 2006 2011 2016 2021 Dwelling or single 2.69 2.63 2.57 2.54 2.5 allotment
Where it is argued that occupancy rates differ from the above, the applicant will need to demonstrate the demand. Council may consider varying the occupancy rate.
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2.4 Meeting Needs of the Population
The incoming population will be distributed across the LGA in the main urban centres and in rural-residential small holding developments. This additional population will create increased demand for a range of services including traffic management works, open space and recreation facilities, library services and administration of the section 94 Plan. MID-WESTERN REGIONAL COUNCIL 18
PART D: FACILITY STRATEGY PLANS
3.0 Plan Objectives
The following facilities have been determined to be required to meet the new population to 2021: Table 9 - Facility Delivery Priority
Facility Category Facility Delivery Priorities Traffic and Transport Region-wide Management Open Space and Recreation Region-wide Library and Community Region-wide Civic Improvements Mudgee Town Centre Car Parking Mudgee Town Centre Plan Management Region-wide Drainage Mudgee Catchment 2A South/West
The following Strategy Plans identify:
• the demand for the facility likely to be required as a result of the urban development and re-development in certain areas of the Mid-Western Regional LGA and in the LGA as a whole; • the facility which will be required to meet those demands (for which development contributions could reasonably be charged); and • the reasonable contribution which should be levied on new development to meet those demands.
Contributions are taken to the nearest dollar.
3.1 Nexus
Nexus is one of the key principles which underpin the developer contributions system along with reasonableness, apportionment and accountability. Nexus refers to the relationship between the proposed development and the demand for public facilities and services created by the development. A contribution levied must be for an increased demand for a public facility or service that is caused by the development. There are three aspects to nexus:
• Causal nexus – the proposed development creates a need or increases the demand for a particular public facility or service;
• Spatial or physical nexus – the proposed public facility or service will be located to serve the needs of those who created the demand for it;
• Temporal nexus – the proposed public facility or service will be provided within a reasonable time to benefit those who contributed towards it.
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3.2 Apportionment
Apportionment is the “fairness” principle. It means that new development only pays the full cost of a service or facility if it can be shown that it exclusively causes the increased demand. Where the service or facility proposed will benefit both the existing and new population, the cost of provision of that service or facility is apportioned between the existing development being the Council’s contribution, and new development.
3.3 Reasonableness The principle of reasonableness refers to whether the amount levied is a reasonable contribution from the point of view of the industry’s ability to pay and any economic development policies Council may have from time to time. All contributions in this plan fully satisfy this principle.
3.4 Accountability The Council needs to be able to demonstrate that it is accountable for all contributions made under the provisions of section 94 and be transparent in the allocation of those funds in accordance with the Schedule of Works identified in the plan. Development and subsequent population growth rates will be monitored to ensure that the Plan remains relevant and delivery of services and facilities occurs in accordance with the Plan. MID-WESTERN REGIONAL COUNCIL 20
4.0 TRAFFIC MANAGEMENT AND ROADS
4.1 Facilities Strategy
4.1.1 Roads and Traffic – All Areas
The Road Network 2004 Strategic Plan outlines the works required to be undertaken to ensure that the road system can cater for the existing and future population ensuring that levels of service are not reduced. The works involved include the following:
• Shoulder sealing program • Road sealing program • Kerb and guttering • Street Lighting
4.1.2 Roads and Traffic – Haulage Routes
Extractive industry will impact upon the existing road network. The haulage routes will need to be maintained to their existing standards. A contribution will be levied on extractive industry to maintain the haulage routes.
4.2 Nexus between Development and Demand
4.2.1 Causal Nexus
Additional traffic generation will result from new residential development. Council’s Road Network Strategic Plan is to provide and plan for infrastructure that allows safe, convenient and comfortable vehicular traffic movements to, from and within the Region. The Council’s works program includes road and shoulder sealing, paving, kerb and guttering and street lighting.
The impact of heavy haulage created by extractive industries results in the reduction of the expected road life. This necessitates increased construction standards and maintenance work beyond that which could have been previously expected. Further, any increase of heavy vehicles using the road system also has an impact on road safety and amenity, and may require additional works to ensure that such are maintained at an acceptable standard. The calculation of the contribution rate (apportionment) for roads and traffic management facilities required as a result of the impact of heavy haulage from the Region’s rural areas has been derived by precedent established by the Land and Environment Court.
The basis for requiring a contribution for these facilities has been established by the Land and Environment Court in a number of judgements. The Court has accepted that Section 94 is an appropriate mechanism for the levying of contributions for the upgrading and reconstruction of the public road system affected by transport generated by extractive industries.
Increased extractive industries within the Region will result in an increased number of heavy vehicles from extractive and other heavy haulage industries use the Regions roads. It is reasonable that extractive and other heavy haulage industries contribute to the maintenance, repair and reconstruction of roads in the Region.
MID-WESTERN REGIONAL COUNCIL 21
4.2.2 Physical Nexus
The roads and traffic management works will be undertaken throughout the Local Government Area. All residents use the road network to access services and work. Therefore, it is justified that all new residents contribute towards the costs of embellishment of the road network.
Roads will be required to be progressively upgraded to meet the demands generated by heavy haulage vehicles serving the extractive industries in the rural areas. Extractive industry expansion is generally only likely to apply to the rural areas of the Region, however the contribution will apply Region-wide.
4.2.3 Temporal Nexus
The timing of works will be in accordance with the priorities as outlined in the schedule of works.
A preliminary program for the roadworks for extractive industry has been established and is outlined in the schedule of works. However, the works and timetable is subject to change dependent on when details of the haulage routes are known for each of the operations.
4.3 Calculation of Contribution Rates
All rates are determined to the nearest dollar.
4.3.1 Roads and Traffic – Urban Areas
The traffic management and road works will be apportioned to new and existing residents. Certain road works will only meet the demands of Catchments 1 and 2 and therefore these works have been separately levied on these catchments only. The contribution rate is determined as follows:
Regional Works
C = TC / (TPop) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); TPop = the total estimated resident population for the Region as at 2021;
C = (TC / TPOP) = ($5,627,242 / 28,050) = $201 per person
Catchments 1 and 2 – Mudgee Town Centre and Mudgee Residential Area
C = TC / (CPop) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); MID-WESTERN REGIONAL COUNCIL 22
CPop = the total estimated resident population for Catchments 1 and 2 as at 2021;
C = (TC / CPOP) = ($1,850,000 / 11,290) = $164 per person
4.3.2 Roads and Traffic – Haulage Routes
While each truck movement associated with extractive industries will contribute to the volume of traffic within the public road system actual damage to the road surface and the need to upgrade roads is substantially and directly associated with laden trucks. Accordingly, it has been accepted practice to levy development contributions based directly upon the number and weight of laden truck movements.
Therefore a relationship to the demand for an upgraded road system can be related directly to the volume of material leaving an extractive industry site. This will be the basis upon which contribution levies will be imposed.
Contributions will be required to be paid on a monthly basis to Council based on a fee for each tonne of extractive resource leaving the extractive industry site by road transport. This levy will be calculated as follows:
MCR = TONNES x RATE Where: MCR = the monthly contributions required; TONNES = tonnes of resource removed from site per month by road transport; and RATE = the rate per tonne.
Council’s adopted rate per tonne has been adjusted according to the original decisions handed down by the Land and Environment Court and movements in the CPI. The rate moved from $0.50 per tonne in 1993 to $0.77 per tonne in 2005.
RATE = $0.77 / tonne MID-WESTERN REGIONAL COUNCIL 23
5.0 CIVIC IMPROVEMENTS AND CAR PARKING
5.1 Facilities Strategy
A Retail Review was undertaken by Ratio Consultants Pty Ltd in February 2005. It states that retailing and commercial services are important and growing sectors servicing the townships and rural localities that comprise the Region and surrounding districts.
It also states that it is the leading centre for the Region and surrounding districts is the Mudgee Central Business District (CBD). The CBD is the principal retail and commercial services activity centre. It is also the seat of administration, education, professional and medical services, hospitality and entertainment for the Region and surrounding areas. In retailing and service terms, the Mudgee CBD is the principal regional centre for the local region encompassing the Region and surrounding districts. It provides a wide range of stores and services to meet weekly and day-to-day requirements and a high proportion of discretionary purchases.
5.2 Nexus between Development and Demand
5.2.1 Causal Nexus
Ratio Consultants held a workshop with the Mudgee Business Association at which it was determined that a clear recognition of the key strengths of the Mudgee CBD included its pedestrian scale and relative compactness, its high level of amenity and attractiveness. New development will create a further demand on Mudgee Town Centre and therefore a section 94 contribution towards the civic improvements works as outlined in the Works Schedule is reasonable.
Council has met the current demand for car parking within the Mudgee Town Centre. Three new car parks are proposed to meet new demand as follows:
• Mortimer Street Car park • Byron Place Car park (expansion)
Car parking spaces have been costed at $13,880 per space. Contribution shall be paid for development within the Mudgee Town Centre that cannot provide all of its required car parking as part of the development.
5.2.2 Physical Nexus
The proposed works are located within the Mudgee Town Centre. Section 94 contributions for civic improvement works will only be applied to development within Catchment 1 Mudgee Town Centre. Civic improvement works will be undertaken in Byron Place and the Mortimer Street Civic Improvements between Church and Perry Streets.
Car parking will only be levied on commercial, industrial and retail development within Catchment 1 Mudgee Town Centre.
5.2.3 Temporal Nexus
The proposed timing for the works is outlined in the Works Schedule.
MID-WESTERN REGIONAL COUNCIL 24
5.3 Calculation of Contribution Rates
5.3.1 Civic Improvements
C = TC / (EMP) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); EMP = the proposed increase in the worker population for Catchment 1 as at 2021;
C = TC / (POP + EMP) = ($4,100,000 / 1,237) = $3,314 per person
The contribution rate of $3,324 per person can be translated to a square metre rate as follows;
Commercial @ 20m2 per employee - $165.70 per m2 Retail @ 40m2 per employee $82.85 per m2 Industrial @ 50m2 - $66.28 per m2
5.3.2 Car Parking
Costs for car parking differ between the chosen sites due to site location and the amount of works to be undertaken. Therefore, the levy of $13,880 per car space to be applied is an average of the costs ($1,443,500 divided by 104 car spaces) for the two car parks as follows:
Table 10 – Estimated Car Parking Costs
Carpark Number of Space Cost/space Total $ Mortimer Street 74 $10,000 740,000 Carpark Byron Place 30 $23,450 703,500 Carpark Total 104 $13,880 $1,443,500
MID-WESTERN REGIONAL COUNCIL 25
6.0 OPEN SPACE FACILITIES
6.1 Facilities Strategy
The Mudgee Recreation and Cultural Strategy undertaken in 2003/04 was updated and replaced by the Recreation Strategy 2013. The Strategy identifies the following local trends:
Local trends in recreation and participation in sport we collected in a difference manner in a survey undertaken by Micromex Research. A full copy of the survey results is in Appendix B of the Recreation Strategy. The key objectives of the survey, which was conducted in August 2012 were:
• Building a profile of the community’s recreational behaviour and facility use • Measuring community attitudes to the current provision of recreation infrastructure • Identifying key areas of opportunity to improve the provision of recreation infrastructure • Better understanding the community’s expectations with infrastructure provision • Identifying opportunities to improve and increase infrastructure usage
The survey tended to focus on the use and frequency of use of Council managed facilities, however, in terms of participation the top ten physical activities undertaken were:
Walking Swimming Cycling Jogging Golf Dancing Netball Tennis Rugby league Cricket Horse riding
By way of comparison to the national trends, excluding Aerobics/fitness, the top five are the same and in the same order.
• .
MID-WESTERN REGIONAL COUNCIL 26
The Recreation Strategy identifies the need for facilities that can cater for a variety of recreational areas given the cost and availability of land for recreational facilities.
In terms of catering for the range of demographics, most age groups are well catered for in terms of facilities, particularly when consideration is given to privately operated facilities as well as those under the stewardship of Council.
Based on the comparison of facility supply with community needs and demands (including analysis of current trends), the following gaps in supply have been identified:
• Walking/running/cycling – billed as the most popular activity by participation and across a range of age cohorts, these activities, although not necessarily needing specific facilities the continued development of shared pathways provide valuable, alternative and safe opportunities for these activities. In addition they provide a form of access and transportation for both young people (local trips or travelling to facilities) and tourists/visitors (eg visiting wineries close to towns, cycling as a tourist) • Swimming – upgrades to the three swimming pools should stimulate use, however, given the popularity of swimming pressure for year round access to a swimming pool will remain constant and should continue to be considered (refer comment in 6.2 above) • Additional fields/facilities/amenities for sports such as AFL, softball and hockey • Children’s Play Equipment – upgrades to selected facilities • Opportunities for recreation on natural areas – particularly close to Mudgee and greater promotion of these areas as providing opportunities for recreation. Support for non- traditional uses such as mountain bikes • Glen Willow – continued staging and development of Glen Willow as a regional multi- purpose facility and ultimately catering for softball, hockey and cricket.
MID-WESTERN REGIONAL COUNCIL 27
6.2 Facility Demand Generated by New Development
Contributions for local and district parks (including land acquisition) are to be determined on the basis of the level of existing provision within the Region. At this stage, a levy will only be proposed for Local Parks in the towns of Mudgee and Gulgong. The provision of local open space in the remainder of the region is considered adequate. The logic used to determine these contributions is summarised as follows:
• calculate the ratio of existing population to the existing area of open space category (local and district) as follows: Table 11 – Existing Open Space Locality Type of Open Space Existing Area Gulgong Local 2.76 ha Mudgee Local 11.69 ha Total Local Open Space 14.45 ha Gulgong District 38.21 ha Mudgee District 56.7 ha Total District Open Space 94.91 ha
• use the above ratio together with population projections to determine the area of new open space (local, district and sportsgrounds) required to meet the demand generated by the new population. • Based on information contained in the Recreation Strategy, Council will aim to develop local parks, district parks and sportsgrounds at the following rates:
. Local parks Gulgong 2.76 ha /2112 13 m2 per person Mudgee 11.69 ha /9303 13 m2 per person . District parks and Sportsgrounds 94.91 ha/ 19090 49 m2 per person
The open space and recreation facilities required for the projected increase for residential subdivision is calculated in Table 12. . Table 12 - Local Parks and District Parks Requirements Open space category Standard of Additional Additional area provision (square persons 2005- required (m2) metres per person) 2021 Local park Mudgee 13 970 12,610 Gulgong 13 114 1,482 District park (Region- 49 1,690 82,810 wide)
Table 13 - Unit Cost of Facilities Open space Cost of provision Recommended Cost per m2 ($) category of each facility size (m2) (Embellishment costs only) ($) Local park 221,550 5000 44.31 District park 1,000,000 63000 15.87
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Based on Table 12, the equivalent of approximately an additional 2.8 local parks and 1.3 district parks will be developed to meet the demands of the new population and this can be achieved through a combination of embellishment of existing spaces as well as development of new facilities. 6.3 Nexus between Development and Demand
6.3.1 Causal Nexus
New development will result in additional demands for the provision of a range of Council-provided open space and recreation facilities including local and district parks. Open space can be considered to include those areas which are in public ownership (Council-owned or Crown land) which have been (or is to be) set aside for use for recreation purposes.
It is considered that the new population will require local parks and district facilities to be delivered to a standard at least equal to the level of service currently provided and consistent with the standard identified in the Development Control Plan of a playground within 400m of a house in a residential zone. Current general standards of provision and a review of expressed contemporary aspirations for the provision of facilities have been used as a basis for developing the Works Schedule to address cumulative future needs contained in this plan.
The overall standard of open space provision (approximately 6.0 hectares per 1,000 residents) contributes to the lifestyle of residents, and this level of provision is to be maintained in the future.
6.3.2 Physical Nexus
A list of local parks and district parks for which Council is responsible is contained in Appendix 3. Where required, these existing open space lands will be augmented to meet the needs of the new population.
Generally, it is Council’s preference that the open space needs generated by the new population should be met, where possible, by augmenting the facilities which are available within Council’s current portfolio of parks and reserves. Most areas are well supplied with open space, however, the range and quality of facilities within those open spaces will need to be augmented over the coming years to meet future needs. Where future needs cannot be met through the embellishment of existing public land alone, Council will acquire land to meet these needs.This ‘qualitative’ as opposed to ‘quantitative’ provision approach is consistent with the recommendations of the Recreation Strategy.
Embellishment works components involving these facility types may include, but are not limited to, earthworks, turfing, drainage, planting, play equipment, sports equipment and installations, picnic facilities, amenities buildings, fencing, lighting, irrigation and bushland regeneration.
Other local and district park facilities are also proposed utilising monies from previous section 94 plans. These works are also outlined in the Works Schedule.
6.3.3 Temporal Nexus
The timing of works will be in accordance with the schedule of works. MID-WESTERN REGIONAL COUNCIL 29
6.4 Calculation of Contribution Rates
6.4.1 Open Space
District level open space serves all residents of the Local Government Area.
Table 14 - Contribution Per Person for Embellishment of Local Parks and District Parks/Sportsground District and Standard of Additional Additional Rate New Contribution category provision persons area per population per person (square 2005-2021 required m2 contribution ($) metres per (m2) ($) person) Local park
Mudgee 13 970 12,610 $44.10 $556,101 $573 Gulgong 13 114 1,482 $44.10 $63,356 $573 District park Region-wide 49 1,690 82,810 $15.87 $1,314,195 $778
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7.0 COMMUNITY FACILITIES
7.1 Facilities Strategy
Community facilities generally consist of community centres, community halls, libraries, child care centres, bushfire fighting facilities and equipment and the like. Library facilities and bushfire services are provided for the benefit of all residents and community centres and halls are provided in a number of localities accessible to all residents with upgrading of these facilities undertaken on a rolling program. All community facilities are therefore considered as district level facilities serving all residents of the Local Government Area.
In terms of attendance at cultural venues, cinema was by far the most popular cultural venue, with 67% of Australians attending at least once in the 12 month period. The next most popular venues were libraries (38.1%), botanic gardens (36.1%), animal or marine parks (eg zoos) (33.9%), attendance at popular music concerts, and visits to art galleries. Australians went to the cinema or visited a library much more often than they attended other cultural venues or activities.
There are three libraries within the Mid-Western Regional local government area being:
• Mudgee Library • Gulgong Library • Kandos Library
7.2 Nexus between Development and Demand
7.2.1 Causal Nexus
The Public Library Guidelines IFLA/UNESCO Guidelines for Development recommends that libraries provide a book collection of between 1.5 and 2.5 books per capita. In addition, these guidelines state that a library requires a range of resources including periodicals, newspapers, online databases, videos, CDs, etc as well as books.
New development will place additional demand on the library resources and therefore it is reasonable for the new development to contribute towards these facilities.
Additional floorspace is required to meet the requirements of the new population. The Mudgee Library will be augmented to meet this demand. The additions to the library will be apportioned between the new and existing population.
Child care facilities works to be carried out will be in accordance with the Works Schedule. These proposed facilities will use existing Section 94 levies collected in previous plans.
7.2.2 Physical Nexus
Additional library floor space will be provided in Mudgee to meet the new population.
7.2.3 Temporal Nexus
Timing of the facilities will be in accordance with the Schedule of Works.
7.3 Calculation of Contribution Rates
7.3.1 Library Resources and Floor Space MID-WESTERN REGIONAL COUNCIL 31
Library resources
CR = stock purchases based on 3 items @ $30/item per person
CR = $90 per person Library Building Additions
C = TC / (TPop) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); TPop = the total estimated population for the region as at 2021;
CR = TC / (TPOP) = ($2,100,000 / 28,050) = $75 per person
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8.0 DRAINAGE
8.1 Integrated Catchment Solution
Council has an established drainage network sufficient to accommodate the existing built area of Mudgee town. To date, development within catchment 2A has been accommodated via the existing drainage network, coupled with on site detention and site works for individual subdivision proposals. While this has been able to accommodate some growth, the development densities now being experienced require a more holistic approach.
In December 2011, Council , in response to an increased pressure on development in the south western fringe of the existing urban area of Mudgee adopted a resolution to support an integrated catchment approach to drainage for the area know as Catchment 2A in this Contributions Plan.
The integrated system relies on Council funding the capital works with recoupment via this contributions plan.
The Schedule of works is itemised in Appendix 4.
8.2 Nexus between Development and Demand
8.2.1 Causal Nexus
Additional development will result in an increase in runoff and demand for drainage infrastructure will be required to meet this demand. The drainage works proposed are to cater for new development over and above the existing serviced area.
8.2.2 Physical Nexus
Additional drainage infrastructure will be provided in Catchment 2A to meet the demands of the new population.
8.2.3 Temporal Nexus
Timing of the facilities will be in accordance with the Schedule of Works (Appendix4) but will essentially be provided in the short term with Council to recoup the costs over time..
8.3 Calculation of Contribution Rates
8.3.1 Drainage Works
Drainage Works
C = TC / (TPop) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); TPop = the total estimated population for catchment 2A; MID-WESTERN REGIONAL COUNCIL 33
CR = TC / (TPOP) = ($1,316,000 / 676) = $1947 per person MID-WESTERN REGIONAL COUNCIL 34
10.0 PLAN ADMINISTRATION
10.1 Facilities Strategy
Administration of the Section 94 Development Contributions Plan is important to ensure that the facilities will meet the demands of the new population that are being levied contributions. This includes a Council officer to administer the plan. Studies have also been included in the administration to ensure that the plan continues to provide the right facilities for the predicted population.
10.2 Nexus between Development and Demand
Development requires additional public facilities to meet the demands of the new population. It is therefore reasonable that contributions are levied on new development for the administration of this S94 Plan.
10.3 Calculation of Contribution Rates
Contributions for the administration of the plan is based the following costs and will be levied 100% on new development.
Item Annual Costs Total Costs Section 94 Officer $12,000 $192,000 Section 94 studies $20,000 $320,000 TOTAL $512,000
The plan administration will be fully levied on new development. The contribution rate is determined as follows:
C = TC / (POP + EMP) Where: C = the contribution rate per person; TC = the total cost to Mid-Western Regional Council (less any grants or reserves monies); POP = the total estimated population increase between 2005 to 2021; EMP = the total estimate worker population between 2005 to 2021.
CR = TC / (POP + EMP) = [$512,000 / (1,690 + 1,237)] = $175 per person
Commercial @ 20/m2 $8.75 Retail @ 40/m2 $4.38 Industrial @ 50/m2 $3.50
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11.0 Definitions
Capital Costs means all of the costs of a one-off nature designed to meet the cost of providing, extending or augmenting infrastructure.
Catchment means a geographic or other defined area to which a contributions plan applies.
Commercial means a building or place used as an office, place of business or other commercial purpose from which an income is derived.
Community Infrastructure means infrastructure of a communal, human or social nature, which caters for the various life-cycle needs of the public including but not limited to childcare facilities, community halls, youth centres, aged persons facilities.
Contributions Plan means a public document prepared by Council pursuant to s94EA of the Environmental Planning and Assessment Act.
Development means:
• The erection of a building on that land • The carrying out of a work in, on, over or under that land • The use of that land or of a building or work on that land • The subdivision of that land.
Developer contribution means a monetary contribution, the dedication of land free of cost or the provision of a material public benefit.
Extractive Industry means: (a) the winning of extractive material; or (b) an undertaking, not being a mine, which depends for its operation on the winning of extractive material from the land upon which it is carried on, and includes any washing, crushing, grinding, milling or separating into different sizes of that extractive material on that land.
Material Public Benefit does not include the payment of a monetary contribution or the dedication of land free of cost.
Nexus means the relationship between the expected types of development in the area and the demand for additional public facilities to meet that demand.
Planning agreement means a voluntary agreed referred to in s93F of the Environmental Planning and Assessment Act.
Planning authority means:
• A council, or • The Minister, or • The corporation, or • A development corporation (within the meaning of the Growth Centres (Development Corporations) Act 1974), or • A public authority declared by the EP&A Regulations to be a planning authority for the purposes of this Division.
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Planning benefit means a development contribution that confers a net public benefit, that is, a benefit that exceeds the benefit derived from measures that would address the impacts of particular development on surrounding land or the wider community.
Planning obligation means an obligation imposed by a planning agreement on a developer requiring the developer to make a development contribution.
Public includes a section of the public.
Public benefit is the benefit enjoyed by the public as a consequence of a development contribution.
Public facilities means public infrastructure, facilities, amenities and services.
Public purpose is defined in s93F(2) of the Environmental Planning and Assessment Act to include the provision of, or the recoupment of the cost of providing public amenities and public services (as defined in s93C), affordable housing, transport or other infrastructure. It also includes the funding of recurrent expenditure relating to such things, the monitoring of the planning impacts of development and the conservation or enhancement of the natural environment.
Recurrent costs mean any cost which is of a repeated nature that is required for the operation or maintenance of a public facility.
Region means the Mid-Western Regional Council Local Government Area.
Regional infrastructure means facilities which satisfy the demands of a catchment greater than one local government area.
Retail means a building or place used for selling wares to the public.
Thresholds means the level at which the capacity of an infrastructure item is reached or the event which triggers the requirement for provision of a facility.
Utility service means basic engineering services such as power, water, sewerage and telecommunications.
Works-in-Kind means the construction or provision of the whole or part of a public facility that it identified in a works schedule in a contributions plan. MID-WESTERN REGIONAL COUNCIL 37
12.0 References
GHD (2003) Mid-Western Regional Council (formerly Mudgee Shire Council) Mudgee recreation and cultural strategy final report. Adopted by Council on 20/10/04 subject to development of a funding and implementation strategy to be considered in the 2005/2006 Management Plan process.
Mudgee Shire Council (2004) Road Network 2004 Strategic Plan March 2004
Ration Consultants Pty Ltd (2005a) Mid-Western Regional Council Population Projections Review (2005-2031) Report to Council October 2005
Ratio Consultants Pty Ltd (2005b) Mid-Western Regional Council Retail Review Draft Report prepared for Mid-Western Regional Council dated 25 February 2005.
Saur Munchen KG (2001) The Public Library Service IFLA/UNESCO Guidelines for Development. Prepared by a working group chaired by Philip Gill on behalf of the Section of Public Libraries
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Appendix 1 - Works Schedule
Some capital works in the following works schedule are to be undertaken utilising existing section 94 monies from previous plans. Some of these works do not levy any additional section 94 contributions on new development. However, the projects have been listed to advise the community on where these monies will be expended.
Existing Total Program Section Estimated Estimated 94 S94 Capital Projects Source Catchment Costs Costs (2005) monies Grants Timetable Prioritisation Traffic Management and Roads
Local Roads - Shoulder sealing / kerb and guttering / 2003/04 - minor works 1,074,000 2013/14 Market Street - pavement 1 25,000 25,000 completed Cox Street - pavement 1 43,571 10,000 completed Mortimer Street - pavement 1 78,571 78,571 completed Spring Road Kerb and guttering and road pavement 2 18,993 18,993 completed Mudgee Putta Bucca pavement extension Shire 2 60,000 25,000 completed Tallwang Street - pavement Council 3 11,801 11,801 completed Road Coopers Drive Charbon -pavement 4 79,608 79,608 Network completed Mt View Road - pavement 2004 4 7,687 7,687 completed Strategic Rylstone Mill Street 4 1,590 1,590 completed Plan March Bylong Valley Way 2004 4 1,590 1,115 completed 2003/04 - Local Roads - Seal extensions 4,214,000 2013/14 Mud Hut Creek Road - Gravel sheeting 4 26,000 26,000 completed Linburn Lane - Gravel sheeting 4 26,000 26,000 completed Regional Roads - Seal Extensions 672,000 Black Springs Road - Seal extension 21,393 21,393 completed MID-WESTERN REGIONAL COUNCIL 39
Existing Total Program Section Estimated Estimated 94 S94 Capital Projects Source Catchment Costs Costs (2005) monies Grants Timetable Prioritisation Street Lighting 63,208 63,208 Racecourse pedestrian way/cycleway lighting 1 48,000 1 Gulgong Skate Park Security Lighting 3 15,208 1
2005/06 - Roadworks 2,050,000 2021 Roundabout Lewis/Mortimer 1 250,000 1 Railway Overpass - Fairy Dale Lane 1 700,000 4 Roundabout Perry/Gladstone 1 250,000 6 Intersection Upgrade - Madeira / Robertson 1 100,000 7 200,00 Roundabout Church/Denison 1 400,000 0 2 Intersection Upgrade -- Pitt/Ulan 1 250,000 3 Intersection Upgrade - Inglis/Douro 1 100,000 5 200,00 TOTAL 8,073,208 2,515,012 395,966 0 Local Roads Former Rylstone Plan Trunson 21,425 21,425 1 Marchant 1,720 1,720 1 Charbon/Coopers Drive 83,600 83,600 1 Charbon Coal/Mt View 8,072 8,072 1 Drainage Open drains embellishment 1 28,825 28,825 1* Open Drains 2 14,507 14,507 1* Open Drains 3 7,232 7,232 1* Total 50,564 50,564 MID-WESTERN REGIONAL COUNCIL 40
Total Existing Program Section Estimated Estimated 94 S94 Capital Projects Source Catchment Costs Costs (2005) monies Grants Timetable Prioritisation Civic Improvement Works Byron Place 1 2,900,000 1 Mortimer Street 1 1,200,000 2 Total 4,100,000
Car Parking Mortimer Street Carpark 1 740,000 2 Byron Place Carpark 1 703,500 3 Total 1,443,500 MID-WESTERN REGIONAL COUNCIL 41
Total Existing Program Section Estimated Estimated 94 S94 Capital Projects Source Catchment Costs Costs (2005) monies Grants Timetable Prioritisation Open Space Facilities Local Parklands Lawson Park Mudgee 89,000 completed Robertson Park Playground equipment Mudgee 100,000 Completed Neighbourhood Park Playground Equipment – Blackman Park 130,000 Completed Mudgee Neighbourhood Park Playground – Bellevue Hill 130,000 completed Gulgong ANZAC Park Playground 83,853 completed Land Acquisition South Mudgee 1 200,000 200,000 Playground Development South Mudgee 2 200,000 200,000 Playground Bellevue (Salinity Reserve) 3 200,000 30,000 Extension of Cycleway 4 300,000 District Parks / Sportsgrounds Recreation Stage 1 Glen Willow Number One Stage 1 completed Strategy 2013 1 500,000 completed Stage 2 1 1,625,085 1 Adventure Playground 1 880,000 210,000* Total 2,122,939 640,000
Notes #640,000 available from combined new and old funds uncommitted (December 2013)
* Funds reallocated from ANZAC Park 88,385(completed under capital works) and 120,000 collected under the old fund for Open Space
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Total Existing Program Section Estimated Estimated 94 S94 Capital Projects Source Catchment Costs Costs (2005) monies Grants Timetable Prioritisation Community Facilities and Services
Mudgee Recreation and Cultural Strategy Mudgee Library embellishment 20/10/2004 Region 2,606,523 506523 3 Childcare Facilities 1 50900 40,000 2006/2007 1 Management Library resources - books and IT Plan Region 152,100 2 Community Facilities – Embellishment of Existing facilities – Former Rylstone Plan Community Halls 25,871 2006/07 Rylstone Hall 6,032 6,032 1 Kandos Hall 12,041 12,041 1 Ilford Hall 6,768 6,768 1 Running Stream Hall 1,030 1,030 1 MID-WESTERN REGIONAL COUNCIL 43
Total Existing Program Estimated Section Estimated Costs 94 S94 Capital Projects Source Catchment Costs (2005) monies Grants Timetable Prioritisation Rural Fire Fighting – additional resources – former Rylstone Plan
Rural Fire Brigades 42,625 2006/07 Bylong 1,554 1,554 1 Ilford 7,451 7,451 1 Bogee 3,221 3,221 1 Lue 856 856 1 Clandulla 6,748 6,748 1 Glen Alice 3,297 3,297 1 Rylstone 18,927 18,927 1 Olinda 1,081 1,081 1 Plan Administration s94 Officer Region 192,000 Annual s94 Studies Region 320,000 Annual Notes: Council has determined to pool the contributions funds. Therefore, the monies collected will fund the projects in accordance with the priorities listed in the Works Schedule where 1 is the highest priority. MID-WESTERN REGIONAL COUNCIL 44
MID-WESTERN REGIONAL COUNCIL 45
Appendix 2 - Schedule of Works Roads and Traffic Management
Table 1 - Shoulder Sealing Program Priority Road Cost Estimate ($) Year 1 (SR) Perry St – Douro St 15,000 Year 1 Douro St – Perry St 30,000 Year 1 (SR) Church St – Perry St 25,000 Year 2 Perry St – Douro St 30,000 Year 3 Douro St – Perry St 27,500 Year 4
Open Space
Table 2 – Glen Willow Number One Stage 1 Works Cost Estimate ($) Work Completed (Dec 2013) Two Additional Playing 365,000 Two Additional Playing Fields Fields Amenities 100,000 Amenities Grandstand 186,500 Grandstand Topsoil and turf 100,000 Topsoil and turf establishment – other establishment – other ovals ovals Irrigation 146,500 Irrigation Drainage (subsoil on field) 27,500 Drainage (subsoil on field) Seating (3 tiered on one 51,500 side) Carparking 175,000 Carparking Lighting 125,000 Lighting Cycleway 40,000 Playground 90,000 Playground Schedule of Works – Section 94 Development Contributions Plan Project Management 5% 70,350 Contingency 10% 147,735 TOTAL 1,625,085 Open Space
Table 2A – Glen Willow Number One Stage 2 Two Fields & Amenities Works Cost Estimate ($) Playing Field & lighting & 800,000 drainage Second Field under lights 500,000 Amenities 1,500,000 Carparking & roadworks 700,000
Project Management 5% 162,500 Contingency 10% 350,000 TOTAL 4,012,500
Table 3 - Local Parks – Indicative costing of elements typical in local parks. Final costing for specific park based on work required in the particular instance and final design Works Cost Earthworks $30,000 Topsoil $10,000 Turfing $13,000 Landscape Planting $20,000 Playground $45,000 Pathways $20,000 Mini Cycleway $15,000 Picnic Facilities $15,000 MID-WESTERN REGIONAL COUNCIL 46
Drainage works $5,000 Fencing $10,000 Landscape establishment $8,000 Design documentation and approvals $20,000 5% Contingency $10,550
Table 4 – Childcare Facilities Works Cost Estimate ($) Family Day Care New playground and toy library 25,000 Child Care Centre Additional play equipment 10,000 Additional storage 15,000 Bathroom embellishment 900
MID-WESTERN REGIONAL COUNCIL 47
Appendix 3
Table A1 – Inventory of Recreation Facilities Mid-Western Regional Local Government Area
Typ Facility Location/Prope Area Catchme Main Supporting Club/main Comments e name rty (ha) nt facilities Infrastructu user Description re/ groups amenities Mudgee OS Administrat Market Street 0.60 L - - General Open space ion Centre recreation next to Council PP Apex park Winbourne 0.12 L Play Seating General Play equip Street equipme recreation/ does not nt outdoor meet current play AS. Very small area of open space. R Balckman Mortimer Street 1.54 D General Park recreation PP Camichael McGregor Place 0.22 L General Park recreation PP Chapman Caroline Cres 0.11 L General Very small Park recreation area of open space PP Collyer Lisbon Road 1.20 L General Park recreation OS Dewhurst Constantia Road 4.98 L Shared Limited Undevelope Reserve bike/ use by d open pedestria local space, long n path residents linear drainage reserve running behind houses. PP Donnelly Abemathy Cl 0.36 L Links to Park Lions Park OS/ Flirtation Madeira Road 12.2 D Viewing Parking Mainly E Hill 0 point locals, some visitors to Mudgee PP George Moggs Lane 0.07 L General Very small Campbell recreation area of open Reserve space PP Gilbey Madeira Road 0.22 L Play Seating General Play equip Park equipme recreation/ does not nt outdoor meet current play AS PP Interact Market Street 0.10 L General Very small Park recreation/ area of open outdoor space play R Lawson Short Street 6.06 R Picnic/B Parking, Local Can drive Park BQ toilet blocks, residents, through part facilities, bins, shelter visitors, of parks, Mudgee general play equip pool recreation may not meet current AS, lots of mature frees. Attractive, historic, well used part MID-WESTERN REGIONAL COUNCIL 48
next to Cudgegong River. PP Lions Park Trefusis Ave 1.37 L Play Seating Children’s Includes a equipme play equip small pocket nt popular part located with local on the residents corner of Trefusis Ave and Robertson St (opp golf course), with remainder forming a linear drainage reserve running behind house along Redbank Creek PP Memorial Mortimer Street 0.42 L Seating Local Mudgee’s Park residents, first visitors, cemetery, general gravestones recreation in the corner PP Moufarrige Mulgoa Way 0.32 L Play Seating Children’s Next to river Park equipme play equip nt popular with local residents PP Mulgoa Mulgoa Way 0.19 L - Undevelop Rarely used Park ed open – at the end space of a long cul de sac PP Mulley Lynwood Ave 0.64 L General Park recreation PP Redbank Redbank Rd 0.34 L General Park recreation R Robertson Market Street 1.44 D Rotunda, Toilet block Local Opposite Park play residents, Council equipme visitors close to nt centre of town. Attractive high quality part, good quality facilities and landscaping, Preschool adjacent. O Mudgee Douro Street 12.5 D Showring Amenities Mudgee Showgroun 6 s, blocks, show, halls d exhibition kitchen used for halls facilities functions PP Tourist Bay Sydney Road 0.33 L Tourists Reserve PP Wells Park Douro Street 0.10 L Seating General Opposite recreation high school. Very small park. PP Weemarin Paterson Street ? L Play General Main area of Park equipme recreation open space nt is located behind houses at MID-WESTERN REGIONAL COUNCIL 49
the end of cul-de-sac. Links to a pocket part on the corner of Dennison St and Lahy Crt. S Cahill Park Nicholson Street 2.10 D Rugby Grandstand, Mudgee Opposite field, club amenities Junior hospital and house building Rugby railway, link league to open space. S Glen Pitts Lane 4.70 D Three Small club Touch Limited Willow ovals house football, development building soccer of facilities. Located on the northern side of the river. Opportunitie s for multi- use and future development . S Walkers Short Street 4.10 D Oval Club house, Cricket Adjoins the Oval seating river S Westend Denison Street 8.00 D Rugby Club house, Rugby, Complex`/J field, seating netball ubilee Oval netball courts S Victoria Perry Street 4.00 D Cricket Grandstand, Cricket, Park pitch, new tennis, tennis amenities skateboard courts (9) building, ing skate children’s facility play equipment tennis club house S Mudgee Robertson D 18 hole Club building Golf Zoned as Golf Club Street golf private course recreation S Mudgee Burrandulla Ave D Bowling Club building Bowls Zon3ed as Bowls Club greens private recreation O TAFE site Short Street D TAFE Current The TAFE is buildings TAFE relocation to the AREC site S Mudgee Short Street D 50m pool Kiosk, club Swimming Pool facility Pool wading/ building club, tri Pool facility (within toddler club, lap needs Lawson pool swimmers, upgrading. Park) recreationa Need for an l swimming indoor pool facility has been discussed. I PCYC Market Street D Indoor PCYC Provides hall, basketball sport, basketba club recreation ll and cultural activities for all ages with a focus on youth MID-WESTERN REGIONAL COUNCIL 50
S Mudgee Ulan-Cassilis D Racetrac Club Racing, Racecours Road k, soccer buildings, soccer e field horse stabling O Australian D Fields, Mudgee Rural function Small Education rooms Farm Field Centre Days, Cooperativ Garden e (AREC) Expo, short courses I Mudgee D Gym, Privately run Gym indoor facility volleyball E Avisford Nature Nature based Reserve recreation E Munghorn Wollar Road Nature Gap based Nature recreation Reserve C Town Hall Library Library is on outgrowing ground capacity of floor, facility theatre on top floor C/H The Market Street Commun Toilets, Very well Used for Stables ity hall/s kitchen used community facility, arts, cultural includes 2 and meeting halls. space H CWA hall Market Street Hall Community use H Anglican Church/Short St Hall Community Church hall use H Catholic Bayly Street Hall Community Hall use H Presbyteria Market Street Hall Community n Hall use H Adam Adam Street Hall Community Street Hall use Mudgee Short St (behind Commun Mudgee town bank Council) ity hall band hall Hall Hospital Gulgong R Anzac Medley Street 0.42 L Bandstan BBQ Local Park d facilities, residents, play visitors equipment PP Apex Part Little Bayly 0.16 L General Street recreation PP Mayne Street 0.07 L General Coronation recreation Part OS Flirtation Wenonah Street 10.3 D Lookout Local Hill 6 residents, visitors PP Frank Herbert Street 0.54 L General Halloran recreation Park PP Pearls Scott and 0.33 L General Park Kaylene Street recreation OS Peoples Wynella Street 10.5 D - Seating Local Large are of Park 3 residents, undeveloped dog open space. MID-WESTERN REGIONAL COUNCIL 51
walking Recently subject to tree planting PP Reserve Caledonian 0.06 L General Street recreation PP Reserve Yarrandoo 0.12 L General Street recreation PP Rotary Nandoura Street 0.68 L General Next to the Park recreation pool and Billy Dunn park, PP Stahl Park Belmore Street 0.14 L General recreation PP Triangle Medley & 0.24 L Undevelop Herbert St ed open space S Bill Dunn Nandoura Street 12.5 D Grandsta Children’s Rugby, Oval 7 nd, play basketball, fields, equipment cricket seating, basketba ll court, Mudgee pool S Bowling & Tallwang Street 0.70 D Lawn Parking, club Bowling Tennis bowl house and tennis Club greens, clubs tennis S Victoria Grevillia Street 4.05 D Showring Showgroun Park s, ds, cricket exhibition halls, cricket oval S Gulgong Nandoura Street 50 m Pool pool wading / toddler pool S Golf Tallawang D Golf course Street course and club house C Gulgong L Library C Pioneers Herbert Street D Museum Museum Building C Henry Mayne Street D Hall Lawson Centre H CWA Hall L Hall Stage dressing room, workshop, amenities, display area H Memorial Herbert Street D Commun Hall ity facility S Hargraves Hargraves Sports General recreation field and sport/recre ground hall ation use S Lue hall Lue Sports General and field and sport/recre recreation hall ation use ground S CWA Hall , Grattai Hall Community Grattai Hall H CWA Hall Munghorn Hall Community MID-WESTERN REGIONAL COUNCIL 52
Munghorn Hall H Birriwa Birriwa Commun Community Recreation ity Hall Hall Groun Trust H Botobolar Botobolar Commun Community Community ity Hall Hall committee H Cooks Gap Cooks Gap Commun Community Hall ity Hall Hall H Cooyal Cooyal Commun Community Hall ity Hall Hall H Goolma Goolma Commun Community Hall ity Hall Hall H Layeys Laheys Creek Commun Community Creek Hall ity Hall Hall H Meroo Hall Meroo Commun Community ity Hall Hall H Pyramul Pyramul Commun Community Hall ity Hall Hall Windeyer Windeyer Commun Community Hall ity Hall Hall Wollar Hall Wollar Commun Community ity Hall Hall Yarrabin Yarrabin Commun Community Hall ity Hall Hall
19 FEBRUARY 2014
ATTACHMENT 6.2.8
Quarterly Budget Review
QUARTERLY BUDGET REVIEW
DECEMBER 2013
25 October 2013
MID-WESTERN REGIONAL COUNCIL FINANCE DEPARTMENT
FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW FINANCE DEPARTMENT
Table of Contents
Budget Review Summary ...... 3 General Fund ...... 3 Water Fund ...... 12 Sewer Fund ...... 16 Waste Fund ...... 18 Other Funds ...... 20 Reserves...... 21 Developer Contributions - Section 64, 94 & 93F...... 23 Loan Borrowings ...... 24 Certification ...... 25
Other QBR Reporting Items ...... 26 Contracts, Legal Expenses & Consultancies ...... 26 Employee Costs ...... 28 Investment Portfolio Commentary ...... 30 Investment Portfolio Balances as at 31 December 2013 ...... 32 Capital Works Program ...... 34 Consolidated Income Statement & Balance Sheet ...... 59 Budgets by Service ...... 62 Statistics ...... 93 Councillor Fees Paid & Expenses Paid or Reimbursed as at 31 December 2013 ...... 98
PAGE1 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Budget Review Summary
General Fund
Council finished the 2013 financial year with an unrestricted cash balance of $6.433 million. The 2014 Original Budget for General Fund as adopted by Council projected a negative movement to 30 June 2014 in unrestricted cash of $20k. Council has since adopted revotes funded via unrestricted cash of $84k, and allocated an additional $1 million of unrestricted cash towards a number of high priority projects that were unable to be funded as part of the Original Budget. This includes $431k to resheeting of local roads; $400k to upgrades of Cope Road; $80k towards irrigation extensions at Lawson Park; $40k to roadside landscaping at the Mudgee and Gulgong cemeteries; and $49k to roadside weed spraying.
Council adopted the September quarterly budget review variations, with a total positive impact of $117k to unrestricted cash. Council also approved a recommendation to spend this cash improvement on sealed roads maintenance (Min 435/13). The corresponding roads budget variation has been processed as a part of the December quarterly budget review, and makes up part of the negative impact to unrestricted cash for this quarter.
This quarterly budget review recommends total variations to Council that have a combined negative impact on unrestricted cash of $43k. The projected movement in unrestricted cash to year end is summarised in the table below:
Variation Amount Movement $'000 Original Budget (20) Deterioration Revotes (84) Deterioration Council Minutes - July to Dec (1,000) Deterioration September QBR 117 Improvement December QBR – Proposed (43) Deterioration Estimated movement to 30 June (1,030) Deterioration Projected balance at 30 June 5,403
A projected unrestricted cash balance of $5.403 million represents just over 5 weeks of Council's 2014 operating expenditure budget. This is an adequate level of unrestricted cash to ensure that Council is able to meet its debts and obligations as and when they fall due, and provide Council with greater financial flexibility to meet new opportunities as they arise.
Future Quarterly Budget Reviews
At a future date, Council will need to amend its budget to reflect the $1 million funding allocated to Mid-Western as a result of Cobbora not proceeding, together with estimates for income and expenditure relating to the Ulan Road Strategy once the process is finalised with Investment NSW. Both of these items will be the subject of separate reports to Council.
A further review of the internally restricted Community Plan Reserve will need to be processed, once final rating recategorisation reviews have been made. It is estimated that there will be a
PAGE2 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW FINANCE DEPARTMENT further $300,000 available to Council. There are some final court costs to be negotiated on the Ulan court procedure; it is recommended that the remaining balance in this reserve be held for those court costs once an agreement has been made.
Other budget matters The budget for Church St reseal and heavy patching is $115k. This amount was budgeted to reseal from the roundabout at Meares St to Spring Road. The water mains between Madeira Road and Spring Road have recently suffered multiple breakages and therefore the water main will be recommended for replacement in the 2014/15 Operational Plan. It is therefore recommended that this section of road be rehabilitated next year, including the replacement of the roundabout at the Mears road intersection. The budget for Church St reseal be moved to the section of road between the railway bridge and the Meares Road roundabout - that section in front of the medical centre.
The Rural Fire Service have forwarded their final approved budget for this financial year. Council has approved an estimated Rural Fire Service budget as a part of the Operating Plan. The Rural Fire Service have since approved their final budget which includes a net increase of approximately $30k. This is made up of the following changes:
Project Original Budget Variation Recommended Budget RFS – Stations & sheds Materials $9,000 ($810) $8,190 Insurance claims $32,000 ($2,000) $30,000 RFS- Vehicles Materials $49,663 ($1,550) $48,113 Fuel $53,000 ($1,000) $52,000 RFS – Pumps Materials $1,000 $1,184 $2,184 RFS – Radios Materials $13,000 ($1,560) $11,440 Streetscape – RFS Hazard Reduction RFS Grant ($95,365) ($14,635) ($110,000) Contractors $95,365 $14,635 $110,000 RFS - General Operations RFS Grant ($511,927) $32,194 ($479,733) NSW Fire Service Levy $488,744 $19,235 $507,979 RFS – Fire Fighting Fund Materials $44,000 $1,960 $45,960 Employee training $16,000 ($16,000) $0 Telephones $34,973 ($984) $33,989
Total Variation $30,669
The General Manager recommends that any changes to the Rural Fire Services budget have a nil impact to Councils unrestricted cash and as such recommends that we decline the proposed budget increase above. If Council chooses to approve the above budget changes, the total combined impact on unrestricted cash for this quarterly budget review will be a deterioration of $73k.
Council was successful in obtaining a $50,000 grant towards the construction of an underground shaft at the poppet head at Red Hill Reserve. These funds have been contributed through the NSW Government’s Public Reserve Management Fund (PRMF). This grant is funded dollar for dollar. The original budget in the 2014 Operational Plan allowed for a $50,000 fully grant funded
PAGE3 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
project at Red Hill. This quarterly business review recommends that Councils contribution towards this project be funded from the Capital Program Reserve.
This quarterly business review also recommends a variation to employee costs to employ a new Project Engineer for roads. This engineer will be working on major road construction works, including the Ulan Road strategy. Although the variation increases employee costs, it has no net impact to unrestricted cash as the salary and oncosts have been offset by a reduction to contractor expenses. This new engineer was approved as part of the December QBR
A variation to include a contra budget for the Ulan Road Strategy has been recommended, with $300k expenditure and corresponding grant income entered. This is an early estimate of how much design and preparation work will be carried out by 30 June 2014. Council is in communication with Infrastructure NSW to clarify timing of the first payment expected to be received this financial year ($1M).
PAGE4 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
General Fund Variations
Community Plan Theme Variation Amount GENERAL FUND Positive Variations Good Government Corporate Buildings - reduce community services building maintenance budget to cover active 8,000 F parks building maintenance Good Government Occupational Health & Safety - Workers compensation incentive for reduced premiums 15,000 F Good Government Workers compensation insurance - decrease estimates to 30 June 2014 100,000 F Good Government Mining recategorisation - contribution from mining related Councils 143,000 F Total Positive Variations 266,000
Negative Variations Connecting our Region Asphalt Herbert Street - utilising the positive variation from September Quarterly Business (120,000) U Review, as per MIN 435/13 Good Government Mining Related Councils Membership March-June 2014 (2,300) U Looking after our Community Gulgong Pool - leak repair ($100k) and increased water usage due to leak ($15k) (115,000) U Connecting our Region CBD Taxi Shelter - increase expenditure to cover full cost of project (see savings on Gulgong (3,300) U Memorial Hall in positive variations) Looking after our Community Active Parks - increase building maintenance (see savings on Corporate Buildings in positive (8,000) U variations) Connecting our Region Temporary removal of major flight service at airport - reduction in income ($37,000), reduction in (20,000) U contractors ($17,000) Good Government Staff recruitment - increase recruitment costs due to turnover of professional staff (30,000) U Good Government Occupational Health & Safety - Purchase of Automated External Defibrillators (3 x swimming (10,000) U pools and Mudgee admin) (see workers compensation incentives - positive variations)
Total Negative Variations (308,600)
Contra Variations Looking after our Community Home Modification and Maintenance - Additional Client Services income ($100k) and Grant 110,000 C income ($10k)
PAGE5 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Community Plan Theme Variation Amount Looking after our Community Home Modification and Maintenance - transfer transition funding from unspent grants 10,000 C Looking after our Community Home Modification and Maintenance - Increase client services expenditure (120,000) C Looking after our Community Meals on Wheels - transfer balance of HACC funding from unspent grants 4,406 C Looking after our Community Meals on Wheels - allocate expenditure for grant funded works (4,406) C Looking after our Community Red Hill Reserve - Transfer from Reserves - Capital Program 50,000 C Looking after our Community Red Hill Reserve - Council contribution grant to build shaft at the poppet head (50,000) C Looking after our Community Sculptures in the Region - Reduce expenditure budget for grants unavailable 30,000 C Looking after our Community Sculptures in the Region - Reduce grant receivable (no available grants for this purpose) (30,000) C
Looking after our Community Community Transport - Increase HACC grant funding (transition funding) 40,000 C Looking after our Community Community Transport - Increase expenditure (contra transition funding) (40,000) C Looking after our Community Library - Increase regional library grant funding 16,000 C Looking after our Community Library - increase materials and casual salaries (per grant received regional library funding) (16,000) C
Looking after our Community Library Conference - grant received - seed funding from Public Libraries NSW 10,000 C Looking after our Community Library Conference - allocate expenditure budget for hosting the 2014 Libraries conference (10,000) C
Good Government Occupational Health - Workers Health & Safety program - Statecover grant received 7,000 C Good Government Occupational Health - Workers Health & Safety - program expense allocation (7,000) C Good Government Staff training - traineeship grant funding received 15,000 C Good Government Staff training - purchase for interactive whiteboards to increase in-house training options and (15,000) C inductions Looking after our Community Mudgee Pools - Transfer from Reserves - Capital Program 10,000 C Looking after our Community Mudgee Pools - Heating for toddler pool to ensure toddlers use the safe depth pool (10,000) C Connecting our Region Bellevue street tree planting - Reduce Streetscape Maintenance 4,000 C Connecting our Region Bellevue street tree planting - Reduce Streetscape Capital 5,000 C Connecting our Region Bellevue street tree planting - Increase Bellevue Streetscaping Capital to cover cost of planting (9,000) C
Protecting our Natural Carp Muster - grant received from Central West Catchment Management Authority 820 C Environment Protecting our Natural Carp Muster - allocate expense for organising Carp Muster Day (820) C Environment
PAGE6 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Community Plan Theme Variation Amount Looking after our Community Rylstone Caravan Park - savings to capital works due to use of some recycled material (Asset 3,700 C Renewal Reserve funded) Looking after our Community White Crescent Toilets (Kandos) - savings to capital works due to use of some recycled material 3,500 C (Asset Renewal Reserve funded) Looking after our Community Mudgee Tourism office - installation of automatic sliding door to meet WH/S requirements (7,200) C
Connecting our Region Ulan Road REPAIR funding revoted - reduce transfer from unspent grants due to adjustment to 981 C final costs previous year Connecting our Region Ulan Rd REPAIR funding revoted - reduce expenditure (981) C Connecting our Region Roads to Recovery funding - reduce transfer from unspent grants 14,398 C Connecting our Region Roads to Recovery funding - increase grant funding receivable (14,398) C Looking after our Community Passive Parks Maintenance - reduce materials and contractors 38,000 C Looking after our Community Passive Parks Maintenance - increase plant hire, under budgeted for 2014 (38,000) C Looking after our Community Victoria Park - reduce expenditure - savings on project cost (VPA funded) 3,500 C Looking after our Community Pearl Park - increase expenditure - playground equipment (VPA funded) (3,500) C Looking after our Community Capital upgrade Kandos Hall - savings 1,500 C Looking after our Community Capital upgrade Kandos Hall - reduce transfer from asset renewal reserve (1,500) C Looking after our Community Sammy’s Flat Cricket Pitch - transfer from capital replacement reserve 1,500 C Looking after our Community Sammy’s Flat Cricket Pitch - increase expenditure to cover full cost of project (1,500) C Looking after our Community Transfer from Public Toilets capital only budget (asset renewal reserve funded) 2,800 C Looking after our Community Rylstone Disabled Toilets - increase expenditure to cover full cost of project (1,700) C Looking after our Community Rylstone Showground Toilets - increase expenditure to cover full cost of project (1,100) C Looking after our Community Public Halls - Rylstone Showground Amenities (Kitchen etc) - increase rental income 2,000 C Looking after our Community Public Halls - Rylstone Showground Amenities - reduce contractors expenditure (operating) 2,800 C
Looking after our Community Red Hill Cottage - increase maintenance costs (2,000) C Looking after our Community Kandos Preschool - increase maintenance costs (2,800) C Looking after our Community Victoria Park Tennis Courts - grant received Crown Lands funding program 40,000 C Looking after our Community Victoria Park Tennis Courts - payment to Mudgee Tennis Club for conversion of 2 adult courts to (40,000) C 6 children’s courts Connecting our Region Rural sealed roads signage - transfer savings to Urban street signs 2,600 C Connecting our Region Urban street sign replacement - increase expenditure to cover actual cost of program (2,600) C
PAGE7 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Community Plan Theme Variation Amount Connecting our Region Urban reseals - defer segment 20 Henbury Avenue (Bylong Valley Way to Davies Rd), to be 19,300 C rehabilitated in 2014/15 program instead of resealed Connecting our Region Urban reseals - Henry Bailey Drive (Dewhurst Drive to Palermo Rd) (19,300) C Connecting our Region Urban reseals - Defer Perry St, to be rehabilitated in 2014/15 program instead of resealed 29,200 C
Connecting our Region Urban reseals - Putta Bucca Rd (Wiradjuri Close to Leconsfield Drive) (29,200) C Connecting our Region Rural reseals - Budget only, reallocate budget 50,300 C Connecting our Region Urban reseals - Dangar St, partial rehab to realign road to match new kerb and gutter levels (50,300) C
Connecting our Region Rural reseals - Pyramul (completed with savings) 10,800 C Connecting our Region Rural reseals - Cooper Drv - increase expenditure to cover full cost of works, complete. (3,300) C Connecting our Region Rural rehabs - Lue Road (Olive Press) - increase expenditure to cover full cost of works, (7,500) C complete. Connecting our Region Cope Road Upgrade (budget only) - reallocate to Cope Road shoulder widening 400,000 C Connecting our Region Cope Road Shoulder Widening (Blackspot funded) - increase scope of works (400,000) C Connecting our Region Rural sealed regional road REPAIR program - reduce by Councils contribution to unsuccessful 100,000 C REPAIR funded works on Gollan Road Connecting our Region Regional reseal Gollan Rd - increase scope of works to include shoulder heavy patching (100,000) C Connecting our Region State roads - Springfield widenings income (RMS Ordered works) 846,353 C Connecting our Region State roads - reseals income (RMS Ordered works) 804,927 C Connecting our Region State roads - heavy patching income (RMS Ordered works) 344,643 C Connecting our Region State roads - accidents income (RMS Ordered works) 4,135 C Connecting our Region State roads - Goolma Rd rehab income (RMS Ordered works) 21,265 C Connecting our Region State roads - MR54 curve advisory signs income (RMS Ordered works) 31,436 C Connecting our Region State roads - MR633 Guardrail income (RMS Ordered works) 76,429 C Connecting our Region State roads - MR54 clear culvert Ryan’s Creek income (RMS Ordered works) 5,920 C Connecting our Region State roads - budget only - reduce income received to allocate to individual projects (2,135,108) C Connecting our Region State roads - budget only - reduce expenditure to allocate to individual projects 979,935 C Connecting our Region State roads - Springfield widenings works (RMS Ordered works) (719,400) C Connecting our Region State roads - reseals works (RMS Ordered works) (141,600) C Connecting our Region State roads - accidents works (RMS Ordered works) (4,135) C Connecting our Region State roads - Goolma Rd rehab works (RMS Ordered works) (18,100) C
PAGE8 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Community Plan Theme Variation Amount Connecting our Region State roads - MR54 curve advisory signs works (RMS Ordered works) (26,700) C Connecting our Region State roads - MR633 Guardrail works (RMS Ordered works) (65,000) C Connecting our Region State roads - MR54 clear culvert Ryan’s Creek works (RMS Ordered works) (5,000) C Connecting our Region Rural regional reseals (budget only) - reallocate to Wollar Rd 23,457 C Connecting our Region Wollar Rd heavy patching - increase scope of works (23,457) C Looking after our Community Glen Willow soccer amenities rebuild - insurance claim reimbursement 833,000 C Looking after our Community Glen Willow soccer amenities rebuild - decrease insurance excess & claims (corporate) to transfer 2,000 C to Glen Willow Looking after our Community Glen Willow soccer amenities rebuild - increase contractors to cover full cost of works (835,000) C Looking after our Community Lawson Park BBQ rotunda rebuild - insurance claim reimbursement 116,000 C Looking after our Community Lawson Park BBQ rotunda rebuild - decrease insurance excess & claims (corporate) to transfer to 2,000 C Lawson Park Looking after our Community Lawson Park BBQ rotunda rebuild - cost of construction works (118,000) C Connecting our Region Reallocate Roads to Recovery funding - savings from completion of Iron Barks Rd causeway 9,779 C
Connecting our Region Reallocate Roads to Recovery funding - savings from completion of Norlembah Rd causeway 8,734 C
Connecting our Region Reallocate Roads to Recovery funding - savings from completion of rehab at Brogans Creek 2,135 C
Connecting our Region Reallocate Roads to Recovery funding - new causeway improvements at Upper Turon (10,000) C Connecting our Region Reallocate Roads to Recovery funding - increase Roads to Recovery funded works at Church St (10,648) C to balance total funding allocation for 2014 Connecting our Region Bocoble Road culvert guardrail - Roads and Maritime (RMS) funding at 50% 13,079 C Connecting our Region Bocoble Road culvert guardrail - reduce culvert installations to cover Councils 50% contribution 13,079 C
Connecting our Region Bocoble Road culvert guardrail - cost of works (26,158) C Connecting our Region Savings Laheys Creek intersection rehab 30,718 C Connecting our Region Urban roads maintenance - increase annual allocation due to high reactive maintenance costs (30,718) C
Connecting our Region Ulan Road Strategy - estimated grant income received by 30 June 2014 300,000 C Connecting our Region Ulan Road Strategy - estimated design and works expenditure completed by 30 June 2014 (270,000) C
PAGE9 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Community Plan Theme Variation Amount Connecting our Region Ulan Road Strategy - wages and oncosts Roads Engineer, 50% estimated usage on Ulan Road (30,000) C Strategy Connecting our Region Roads Engineer wages and oncosts - 50% major projects - increase wage allocation 30,000 C Connecting our Region Roads Engineer wages and oncosts - 50% major projects - decrease contractors allocation (30,000) C
Looking after our Community Development control - reduction wages and oncosts (vacancy planner and part vacancy 56,000 development engineer) Looking after our Community Development control - increase in development income septic applications ($21k), street dining 42,000 C ($4k), other revenue ($17k) Looking after our Community Building regulatory services - increase in building regulatory income other development fees 9,000 C
Looking after our Community Development Control - reduction in development income drainage applications ($8k), (61,000) C development applications ($20k), building certs ($3k), S149 certs ($10k), other development fees ($20k) Looking after our Community Building regulatory services - reduction in building regulatory income construction certificates (46,000) C ($41k), building certificates ($5k) Total Contra Variations 0
TOTAL GENERAL FUND (42,600)
PAGE10 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Water Fund
Council finished the 2013 financial year with a Water Fund cash balance of $4.914 million, made up of:
Restricted/Unrestricted Amount $'000 S64 Developer Contributions 2,686 Water Reserves 2,252 Unspent Grants 11 Unrestricted (35) Total 4,914
The 2014 Original Budget for Water Fund as adopted by Council projected a positive movement to 30 June 2014 in unrestricted cash of $954k. The Water Fund has carried a large negative opening unrestricted cash balance for a number of years. The surplus budget for 2013/14 is intended to restore this balance to an appropriate level; however the volatile nature of the primary revenue stream, being water consumption, can have a substantial impact on unrestricted cash over a short period of time.
Subsequent to the Original Budget, Council has adopted revotes funded via unrestricted cash of $9.5k. The September quarterly budget review included total variations to Council with a combined negative impact on unrestricted cash of $72k. All other variations endorsed by Council this financial year to date have had nil impact on the projected unrestricted cash position.
This quarterly budget review recommends total variations to Council that have a combined positive impact on unrestricted cash of $95k. The projected movement in unrestricted cash to year end is summarised in the table below:
Variation Amount Movement $'000 Original Budget 954 Improvement Revotes (9) Deterioration Council Minutes - July to Dec 0 Nil September QBR (72) Deterioration December QBR - proposed 95 Improvement Estimated movement to 30 June 968 Improvement Projected balance at 30 June 933
The timing of the Mudgee water augmentation works has been delayed to keep in track with the timing of development in Caerleon, therefore it is proposed that the bulk of the original headworks upgrade be deferred to 2014/15 ($2.34M). The funding of this work included a transfer from S64 ($1M), transfer from water reserves ($340k) and a new loan of $1M which has also been deferred to 2014/15, with this deferral a positive variation to water fund cash of $45k is proposed which derives from a reduction in interest payable. A further $50k positive variation to water fund cash has resulted from increased interest income.
There are also some contra variations to add water main replacement works to Herbert St, to correlate with the road works now occurring on that street; to increase the scope of works on Perry St (funded from savings on Lovejoy St, Louee St and Dabee Rd); and to add a budget for water
PAGE11 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
main replacement and relocation on the Church St rehabilitation project (this has been partially funded from water reservoir maintenance and partially funded from water reserves).
PAGE12 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Water Fund Variations
Community Plan Theme Variation Amount WATER FUND Positive Variations Protecting our Natural Increase interest income water fund - due to change in timing of Mudgee water 50,000 F Environment augmentation works Protecting our Natural Mudgee water augmentation - reduce interest payable and loan principal repayment for 45,028 F Environment 2014 - loan deferred to early 2014/15 Total Positive Variations 95,028
Contra Variations Protecting our Natural Mudgee water augmentation - original headworks upgrade $2.54M, propose roll $2.34M 2,340,000 C Environment to 2014/15. (Caerleon water meter extension to remain in this years budget). Protecting our Natural Mudgee water augmentation - defer $1M borrowings, $1M transfer from S64 and $340k (2,340,000) C Environment transfer from water reserves Protecting our Natural Water mains - Budget only - transfer budget to Herbert St works 22,000 C Environment Protecting our Natural Water Mains - Replace 110 meters of 150mm water main Herbert St mains to correlate (22,000) C Environment with road works Protecting our Natural Water mains - Lovejoy St - savings (Reserve funded) 4,000 C Environment Protecting our Natural Water mains - Louee St - savings (Reserve funded) 2,000 C Environment Protecting our Natural Water mains - Dabee Rd - savings (Reserve funded) 3,000 C Environment Protecting our Natural Water mains - Perry St - additional costs due to seized valves requiring replacement, (9,000) C Environment and efficiency losses due to stop/start of works with conflicting emergency works Protecting our Natural Water reservoir Flirtation Hill - savings - divers to be contracted this year to ascertain 16,000 C Environment required scope of works on reservoir (water reserve funded) Protecting our Natural Water reservoir Palermo Road - savings - divers to be contracted this year to ascertain 16,000 C Environment required scope of works on reservoir (water reserve funded)
PAGE13 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Protecting our Natural Water mains Church St - Transfer from water reserve 86,000 C Environment Protecting our Natural Water mains Church St - increased scope of works for Church St, relocation of 100mm (118,000) C Environment water main (east side) and replacement of 200mm water main . Total Contra Variations 0
TOTAL WATER FUND 95,028
PAGE14 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Sewer Fund
Council finished the 2013 financial year with a Sewer Fund cash balance of $5.240 million, made up of:
Restricted/Unrestricted Amount $'000 S64 Developer Contributions 943 Sewer Reserves 2,484 Unspent Grants 0 Unrestricted 1,813 Total 5,240
The 2014 Original Budget for Sewer Fund as adopted by Council projected a negative movement to 30 June 2014 in unrestricted cash of $38k.
Subsequent to the Original Budget, Council has adopted revotes funded via unrestricted cash of $72.5k. The major variation approved by Council to date includes an additional $370k for the Mudgee Sewer Augmentation, funded by grants ($118k), Section 64 ($200k), Reserves ($50k), and unrestricted cash ($2k). Other approved variations are associated with allocation of works programs - for example mains replacement - and have nil impact on unrestricted cash.
The September quarterly business review approved total variations with a combined negative impact on unrestricted sewer cash of $51k.
This quarterly budget review recommends only contra entries, with a nil impact to sewer fund unrestricted cash. The projected movement in unrestricted cash to year end is summarised in the table below:
Variation Amount Movement $'000 Original Budget (38) Deterioration Revotes (73) Deterioration Council Minutes - July to Oct (2) Deterioration September QBR (51) Deterioration December QBR - Proposed 0 Nil Estimated movement to 30 June (164) Deterioration Projected balance at 30 June 1,649
Sewer fund variations include an increase to the estimated amount of grant funding from NSW Public Works for the Mudgee sewer augmentation project of $140k, with a contra entry to increase materials which will contribute to the purchase of lab equipment and final costs. An additional $50k has also been transferred from sewer management studies to Mudgee sewer augmentation to produce operation and maintenance manuals. An application for further grant funding towards the production of these manuals is being prepared and if successful a future variation will be processed to increase grant funding again.
Council is currently negotiating with selected tenderers for the purchase of a sludge dewatering mobile unit, lead time for the delivery of this unit will extend past 30 June 2014 and therefore it is recommended that $300k funding be deferred to 2014/15. PAGE15 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Sewer Fund Variations
Community Plan Theme Variation Amount SEWER FUND Contra Variations Protecting our Natural Sludge dewatering mobile unit - defer to 2014/15 - delivery of unit not expected until 300,000 C Environment after June 2014 Protecting our Natural Sludge dewatering mobile unit - defer to 2014/15 - transfer from Reserves (300,000) C Environment Protecting our Natural Sewer management studies - reduce expenditure to cover cost of manuals at Mudgee 50,000 C Environment sewer treatment plant Protecting our Natural Mudgee Sewer Augmentation - production of operation and maintenance manuals (50,000) C Environment (application of grant funding to follow) Protecting our Natural Sewer Mains - Budget only - transfer budget to Herbert St works 5,000 C Environment Protecting our Natural Sewer Mains - Replace chamber lids Herbert St mains to correlate with road works (5,000) C Environment Protecting our Natural Mudgee Sewer Augmentation - increase grant funding 139,865 C Environment Protecting our Natural Mudgee Sewer Augmentation - increase materials to cover lab equipment & final costs (139,865) C Environment Total Contra Variations 0
TOTAL SEWER FUND 0
PAGE16 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Waste Fund
Council finished the 2013 financial year with a Waste Fund cash balance of $2.722 million, made up of:
Restricted/Unrestricted Amount $'000 Waste Reserves 1,906 Unspent Grants 0 Unrestricted 816 Total 2,722
The 2014 Original Budget for Waste Fund as adopted by Council projected a positive movement to 30 June 2014 in unrestricted cash of $339k.
There were no revoted projects for Waste Fund, and all other approved budget variations have had a nil impact on projected unrestricted cash figures.
The September quarterly business review approved variations with a combined positive impact to unrestricted waste fund cash of $74k.
This quarterly budget review recommends a contra variation with nil impact to unrestricted waste fund cash. The projected movement in unrestricted cash to year end is summarised in the table below:
Variation Amount Movement $'000 Original Budget 339 Improvement Revotes 0 Nil Council Minutes - July to Oct 0 Nil September QBR 74 Improvement December QBR - Proposed 0 Nil Estimated movement to 30 June 413 Improvement Projected balance at 30 June 1,229
There is only one variation recommended to the Waste Operational Plan, for an increase to software licensing in domestic waste to cover the new software required for the weighbridge. An increase in general sales in domestic waste has offset this entry.
PAGE17 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Waste Fund Variations
Community Plan Theme Variation Amount WASTE FUND Contra Variations Protecting our Natural Domestic Waste - Increase general sales 3,500 C Environment Protecting our Natural Domestic Waste - increase software licensing for new weighbridge software (3,500) C Environment Total Contra Variations 0
TOTAL WASTE FUND 0
PAGE18 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Other Funds
Council maintains a number of other funds including:
Private Works Saleyards Mudgee Sports Council Gulgong Sports Council Rylstone Sports Council
Note that the Showground Fund was made defunct during the 2013/14 Operational Plan. This fund was no longer required as the Showground is heavily subsidised and capital works have long since been paid for out of General Fund.
Private Works, Saleyards & Sports Council Variations
There are nil variations proposed across any of these funds that would have an impact on unrestricted cash.
PAGE19 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Reserves
Council's Original Budget estimated an increase in Reserves of $328k. Since that time, Council has adopted Reserve-funded revotes of $912k, and $285k of other Reserve-funded variations (acquisition of land at Fairydale Lane $185k, contribution to affordable housing $100k). The September quarterly business review included a further $2.884 million reduction in projected 30 June Reserve balances, $2.834 million of which relates to a reduction in rates income from the Mining category, and refund of overpaid prior year rates.
This quarterly business review recommends a total increase to estimated closing reserves balances by $494k. Mostly made up of movements to water reserves ($340k increase from deferral of Mudgee Water Augmentation, $86k decrease for Church St water mains) and sewer reserves ($300k deferral of mobile sludge dewatering unit), with a decrease to the capital program reserve of $60k ($50k for Red Hill Reserve and $10k for heating the Mudgee toddler pool).
Estimated Reserve movements, current balances, and projected closing balances are as follows:
$'000 Opening Budgeted Budgeted Estimated Current Balance Transfers To Transfers Closing Balance Balance 1 July 2013 From 30 June 2014
Internal Reserves Employee Leave Entitlements 2,205 170 0 2,375 2,290 Emergency 200 0 0 200 200 Land Development 1,711 195 (1,415) 491 1,133 Airport Development (235) 0 0 (235) (235) Elections 75 60 0 135 105 Plant Replacement 1,476 2,054 (1,640) 1,890 1,721 Asset Replacement 854 2,100 (2,473) 481 579 Capital Program 580 780 (1,192) 168 519 Livestock Exchange 63 15 (20) 58 57 State Roads Warranty 347 48 0 395 371
PAGE20 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Opening Budgeted Budgeted Estimated Current Balance Transfers To Transfers Closing Balance Balance 1 July 2013 From 30 June 2014
Rylstone Community Services 6 0 0 6 6 Kandos Museum 12 0 0 12 12 Community Plan 972 313 (654) 631 631 Total Internal Reserves 8,266 5,734 (7,394) 6,607 7,389 External Reserves Waste Fund 1,906 600 (183) 2,323 2,183 Sewer Fund 2,485 1,300 (2,286) 1,499 2,948 Water Fund 2,252 100 (1,030) 1,322 1,968 Community Services 77 0 0 77 77 Community Tenancy Scheme 169 0 (100) 69 69 Family Day Care 64 0 0 64 64 Section 355 Committees Crown Land 0 0 0 0 0 Bequest - Simpkins Park 96 0 0 96 96 Bequest - Kandos Museum 32 0 0 32 32 Total External Reserves 7,081 2,000 (3,599) 5,482 7,437 Total Reserves 15,347 7,734 (10,993) 12,088 14,826
PAGE21 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Developer Contributions - Section 64, 94 & 93F
Council's Original Budget estimated a decrease in Section 64/94 Developer Contributions of $830k. The projected 30 June balance has declined further due to $47k of S64/94-funded revotes and an additional $200k of Section 64 funding for the Mudgee Sewer Augmentation project.
Budget variations for the September QBR had a net positive impact on the projected balance to 30 June of $51k, made up of increased income estimates of $76k partially offset by expenditure from the Plan Administration component for Mudgee Drainage Concept Plans, as resolved by Council on 16 October 2013.
This quarterly business review recommends a variation to S64 water to increase the budgeted closing balance by $1M as part of the deferral of the Mudgee water augmentation works.
Council's Original Budget estimated an increase in Voluntary Planning Agreements (Section 93F Developer Contributions) of $1.714 million. Subsequent to this, Council has adopted VPA-funded revotes of $176k. There have been no further approved budget variations.
This quarterly business review has a small contra entry in transfers out of VPA funds – transferring $3,500 from Victoria Park playground to Pearl Park playground.
Of the income projected to be received this financial year, the greatest degree of uncertainty remains around the Moolarben Stage 2 VPA (estimated at $1.5 million). This will continue to be monitored closely, and any budget variations reported to Council through subsequent QBRs.
Estimated Section 64, 94 & 93F movements, current balance, and projected closing balances are as follows:
S94/64 Plan Item Opening Budget Budget Budget Current Balance Transfers Transfers Closing Balance To From Balance Traffic Management 886 296 0 1,181 987 Open Space 559 301 0 860 744 Community Facilities 323 72 10 385 373 Administration 186 40 165 61 214 Civic Improvements (5) 0 0 (5) (5) Car Parking 229 7 0 235 229 S94A Levies 320 27 0 347 336 Total S94 Contributions 2,497 741 175 3,063 2,878 S64 Water 943 357 632 668 1,014 S64 Sewer 2,686 718 1,035 2,369 3,107 Voluntary Planning Agreements 276 1,926 388 1,814 383 Total Developer Contributions 6,402 3,742 2,230 7,914 7,382
PAGE22 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Loan Borrowings
Council's Original Budget includes a provision for $1 million of new loan funding, relating to an upgrade of Mudgee water headworks infrastructure. An application for this project was submitted to the Local Infrastructure Renewal Scheme, and has been successful in obtaining an interest subsidy of 3%.
A report detailing Council's options, in particular loan repayment terms and amounts, was presented to the meeting of 17 October 2013. The tender process for loan funding will occur in line with the cash flow requirements of the project. This is anticipated to be early in the new calendar year. A further report on the process and loan options will be presented to Council at that time.
Council's adopted budget has provided for the servicing of a $1 million loan, at 6.5% with a 20 year term. $90k per annum has been allocated for servicing of the loan. Total interest payable across the life of the loan is $801k.
Loans under the LIRS are restricted to a maximum term of 10 years, and must be finalised by 30 June 2025 (i.e. drawn down prior to 30 June 2015). Shortening the loan term to 10 years increases the annual amount required to service the loan to $138k. The total interest payable on a 10 year loan is $376k, less the eligible subsidy of $165k, giving a net interest cost of $211k. This represents an interest saving of $590k for Council between a 20 year no subsidy loan and a 10 year subsidised loan.
After Council has drawn down the loan, it must submit six-monthly claims to the Division of Local Government, with subsidy payments made to Council based on actual interest costs incurred. This means the subsidy income paid to Council will be at its highest at the beginning of the loan period, reducing over the 10 year life, as Council's annual interest expense declines. This does cause an uneven cash flow for Council which will be factored in to annual budgets, however ultimately the total saving to Council on interest expense far outweighs this consideration.
This quarterly business review proposes that the Mudgee Water Headworks borrowings be deferred to early in 2014/15 to coincide with the cash requirements of the project, whilst keeping in mind that the works are required to be started within 12 months of signing the LIRS agreement which was signed on the 13 August 2013.
As a part of the 2014/15 Operational Plan process, a review to the cash requirements of water fund in the 30 year plan will be carried out and a recommendation whether to go ahead with this loan borrowings will be brought to Council.
Project Fund Original Revised Proposed Proposed Actual Budget Budget Variations Budget YTD $'000 $'000 $'000 $'000 $'000 Mudgee Water Headworks Water 1,000 1,000 (1,000) 0 0 Total 1,000 1,000 (1,000) 0 0
PAGE23 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Certification
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
As the Responsible Accounting Officer, it is my opinion that the December Quarterly Review for Mid-Western Regional Council indicates that Council’s projected financial position as at 30 June 2014 will be satisfactory, having regard to the projected estimates of income and expenditure for the 2013/14 financial year.
WARWICK BENNETT GENERAL MANAGER
PAGE24 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Other QBR Reporting Items
Contracts, Legal Expenses & Consultancies
Contracts > $50,000
Presented below are contracts entered into by Council this financial year to date, where the expected value of the contract is greater than $50,000.
Note that individual Panel tender appointments are not included in the table below. For example, Council calls for tenders every three years for wet and dry plant hire; supply of quarry products; crushing and screening services; and provision of general contractor services. Council creates panels of preferred suppliers from the tender responses received. Purchases are then made from the preferred supplier lists, and purchase decisions may vary for particular works depending upon availability and location.
Contractor Purpose Value ($) Start Date Duration Budgeted Months HydroScience Pty Ltd Consultancy to develop 29/11/2013 7 Y Integrated Water Catchment 94,523 Management Evaluation and Strategy Interflow Pty Ltd Sewer Main Relining Contract 688,086* 5/12/2013 31 Y 2013-2016 Downer, Boral Asphalt and Accurate Tender Asphalt supply & lay 150,000 pa 21/10/2013 36 Y Asphalt & Road Repairs Various Noxious Weed Spraying - 50,000 pa* 8/11/2013 36 Y contract with a panel
Legal Expenses
This financial year to date, Council has incurred $344k of legal expenses. The primary areas of expenditure are:
PAGE25 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
MAC Group appeal Rates recategorisation Debt recovery
Consultancies
A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision making by Management. Generally, it is the advisory nature of the work that differentiates a consultant from other contractors.
This financial year to date, Council has incurred $137k of consultancy expenses. The primary areas of expenditure are:
Water & Sewer Development Servicing Plans Road Design Asset Management
PAGE26 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Employee Costs
Employee Costs by Type Original Approved Revised Actual % Revised Proposed Projected % Projected $’000 Annual Variations Annual YTD Budget Variations Annual Budget Annual Budget Budget Budget
Salaries & Wages 15,969 92 16,061 8,656 54% 7 16,068 54% Travelling 28 0 28 12 43% 0 28 43% Employee Leave Entitlements 3,780 0 3,780 2,023 54% 0 3,780 54% Superannuation 1,828 0 1,828 1,055 58% 0 1,828 58% Workers Compensation 800 (100) 700 343 49% (100) 600 57% Fringe Benefits Tax 72 0 72 43 60% 0 72 60% Payroll Tax 85 0 85 42 49% 0 85 49% Training 331 0 331 120 36% 0 331 36% Uniforms & Protective 83 0 83 39 47% 0 83 47% Clothing Recruitment 21 0 21 12 57% 30 51 24% Other 32 0 32 22 69% 0 32 69% Total Employee Costs 23,029 (8) 23,021 12,367 54% (63) 22,958 54%
Less: Capitalised Costs (1,891) 0 (1,891) (1,156) 61% (56) (1,947) 59% Total Employee Costs 21,138 (8) 21,130 11,211 53% (119) 21,011 53% Expensed
PAGE27 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Overtime
The target for overtime salaries and wages is to exceed the prior year actual overtime amounts by no more than 3.5%. This percentage increase allows for annual award increases in the pay rate and a small allowance for unexpected events.
Overtime for this financial year is currently tracking below last year amounts, for the same year to date period, by 2.98%.
Salary & Wages – 2012/13 OT Total Salaries 2013/14 Salaries OT Actual % change OT Target Variance from Overtime Actual YTD Budget YTD YTD % Target $’000 872 8,656 16,068 358 -2.98% < 3.5% -6.48%
Overtime - $ $120,000
$100,000
$80,000
$60,000 2013/14 2012/13 $40,000
$20,000
$- J A S O N D J F M A M J
PAGE28 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Investment Portfolio Commentary
For the quarter ended 31 December 2013, Council’s return on investment portfolio of 3.66% exceeded the benchmark rates of 2.59% (90 Day Bank Bill Swap Rate) and 3.30% (90 Day Average Term Deposit Index). Performance of the portfolio has been declining when compared with prior quarters; this is due to decreasing interest rates on offer. Deposits are currently being targeted at the 90-180 day term, which at present is offering the best interest rates whilst meeting Councils continual cash commitments. At this stage, Council is on target to meet annual budgeted interest revenue, but further review is recommended in the March QBR as further declining interest rates may mean a negative variation to interest income. The two graphs presented below demonstrate the performance of Council’s portfolio for the financial year to date against the benchmarks of budgeted interest income and the 90 Day Bank Bill Swap Rate (BBSW).
Interest on Investments Return on Investments Budget Actual 90 Day Average Term Deposit Index (FIIG) 90 Day Bank Bill Swap Rate 1,800,000 MWRC Portfolio YTD 1,600,000 5.00%
1,400,000 4.59% 4.50% 4.43% 1,200,000 4.25% 4.11% 1,000,000 4.00% 4.05% 3.91% 3.79% 800,000 3.66% 3.50% 600,000 3.28% 3.30% 3.05% 3.01% 400,000 3.00% 2.82% 2.56% 2.59% 200,000 2.50% 0 2013 2014 2.00% Dec 12 Mar 13 Jun 13 Sep-13 Dec-13
PAGE29 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
At its most recent meeting in early December the Reserve Bank of Australia (RBA) decided to leave its cash rate unchanged at 2.5%, the cash rate has now remained unchanged for the entire December quarter.
The RBA Board believes that the setting of monetary policy remained appropriate and they will continue to assess the outlook and adjust policy as required to foster sustainable growth in demand and inflation outcomes consistent with the target.
Minutes from the RBA meeting in December suggests that the full effects of the easing monetary policy which has been in place since late 2011 are yet to be felt and will still filter through for a while yet.
In December the RBA commented that “In Australia, the economy has been growing a bit below trend over the past year and the unemployment rate has edged higher. This is likely to persist in the near term, as the economy adjusts to lower levels of mining investment. Further ahead, private demand outside the mining sector is expected to increase at a faster pace, though considerable uncertainty surrounds this outlook. There has been an improvement in indicators of household and business sentiment recently, but it is still unclear how persistent this will be. Public spending is forecast to be quite weak.”
On a global note the economic data has been generally more upbeat, particularly from the US and Europe. Advanced economies should continue to drive this upbeat global trend into 2014. Central banks across the advanced economies are also expected to keep their interest rates low by historical standards as there is little evidence of inflationary pressure at this stage and the central banks are committed to support what has been a weak recovery from the very deep 2008/9 recession.
The conditions discussed above continues to influence margins on term deposits, these margins have been tightening quite rapidly in recent months; there is evidence of this in Council’s investment portfolio whereby the calculated average interest rate received across the portfolio during the December quarter was down 0.45% from the previous quarter . This will more than likely have a negative effect on council’s budgeted interest income for the general fund, therefore staff will continue to monitor performance against budget closely and report any variations to Council.
Sources: Reserve Bank of Australia Media Release 2013-25, St George Bank Economic Outlook Reports, National Australia Bank Global & Australian Forecasts– December 2013
PAGE30 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Investment Portfolio Balances as at 31 December 2013
Placement Govt % of Investments Type Amount Yield % Maturity Date Date Term Rating Rating NAV Portfolio National Australia Bank At Call $ 360,000 2.80% N/A At Call A-1+ 1 1.0% National Australia Bank Term Deposit$ 1,000,000 3.80% 2/04/2014 2/10/2013 182 A-1+ 2 2.8% National Australia Bank Term Deposit$ 1,000,000 3.80% 8/01/2014 9/10/2013 91 A-1+ 2 2.8% National Australia Bank Term Deposit $ 500,000 3.76% 12/02/2014 16/10/2013 119 A-1+ 2 1.4% National Australia Bank Term Deposit$ 1,000,000 3.76% 12/02/2014 30/10/2013 105 A-1+ 2 2.8% National Australia Bank Term Deposit$ 1,200,000 3.70% 12/03/2014 20/11/2013 112 A-1+ 2 3.4% National Australia Bank Term Deposit$ 1,000,000 3.70% 12/03/2014 26/11/2013 106 A-1+ 2 2.8% National Australia Bank Term Deposit $ 500,000 3.70% 19/03/2014 4/12/2013 105 A-1+ 2 1.4% National Australia Bank Term Deposit$ 1,000,000 4.15% 22/01/2014 17/07/2013 189 A-1+ 2 2.8% National Australia Bank Term Deposit$ 1,000,000 3.80% 8/01/2014 4/09/2013 126 A-1+ 2 2.8% St George Bank Term Deposit$ 1,300,000 3.70% 26/03/2014 18/12/2013 98 A-1+ 1 3.7% St George Bank Term Deposit$ 1,900,000 3.70% 26/03/2014 18/12/2013 98 A-1+ 2 5.4% St George Bank Term Deposit $ 800,000 3.70% 8/01/2014 25/09/2013 105 A-1+ 2 2.3% St George Bank Term Deposit $ 1,500,000 3.80% 5/02/2014 9/10/2013 119 A-1+ 2 4.3% St George Bank Term Deposit$ 1,000,000 3.64% 19/03/2014 4/12/2013 105 A-1+ 2 2.8% St George Bank Term Deposit$ 1,000,000 3.75% 15/01/2014 11/09/2013 126 A-1+ 2 2.8% St George Bank Term Deposit $ 700,000 3.70% 19/03/2014 4/12/2013 105 A-1+ 2 2.0% Westpac Bank Term Deposit$ 1,200,000 3.59% 29/01/2014 23/10/2013 98 A-1+ 1 3.4% ANZ Term Deposit$ 1,000,000 3.66% 19/02/2014 31/10/2013 111 AA 1 2.8% ANZ Term Deposit$ 1,300,000 3.65% 5/03/2014 26/11/2013 99 AA 2 3.7% AMP Term Deposit$ 1,000,000 3.80% 5/03/2014 4/09/2013 182 A+ 1 2.8% AMP Term Deposit$ 2,700,000 3.75% 19/03/2014 11/12/2013 98 A+ 2 7.7% AMP Term Deposit$ 1,500,000 3.60% 26/02/2014 20/11/2013 98 A+ 2 4.3% ING Australia Bank Term Deposit$ 1,500,000 3.72% 28/04/2014 6/11/2013 173 A-1 1 4.3% Bank of Queensland Term Deposit$ 1,000,000 3.95% 26/02/2014 28/08/2013 182 A-2 1 2.8% Bank of Queensland Term Deposit$ 1,000,000 3.58% 8/01/2014 9/10/2013 91 A-2 2 2.8%
PAGE31 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Placement Govt % of Investments Type Amount Yield % Maturity Date Date Term Rating Rating NAV Portfolio Newcastle Permanent Term Deposit $ 500,000 3.70% 8/01/2014 2/10/2013 98 A-2 1 1.4% Newcastle Permanent Term Deposit$ 1,000,000 3.70% 15/01/2014 10/10/2013 97 A-2 2 2.8% Newcastle Permanent Term Deposit$ 1,800,000 3.60% 5/03/2014 2/12/2013 93 A-2 2 5.1% Beyond Bank Australia Term Deposit$ 1,000,000 3.95% 12/03/2014 11/12/2013 91 A-2 1 2.8% Members Equity Bank Term Deposit$ 1,000,000 3.70% 29/01/2014 2/10/2013 119 A-2 1 2.8% Longreach Series 26 Property $ 1,000,000 7/06/2014 7 yrs A+ -$ 972,900 2.8% Linked Note Total Investments $ 35,260,000 100.0%
Financial Claims Scheme
1 Guaranteed to $250,000 2 Not Covered
PAGE32 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
Capital Works Program
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget
Looking after our Community RURAL FIRE SERVICE - 0 73 73 0 73 2 2% Mullamuddy works have been completed and MULLAMUDDY FIRE STATION are now waiting on the approved RFS budget EXTENSIONS to allocate remaining funds to other brigade buildings upgrades
HM&M VEHICLE PURCHASE 27 0 27 0 27 0 0% Purchase likely to be postponed in line with Council vehicle policy on kilometres reached for changeover COMM. TRANSPORT- 48 0 48 0 48 0 0% Program of vehicle purchase will proceed VEHICLE PURCHASE throughout the financial year. Two vehicles likely to be changed over before the end of June 2014 MUDGEE CEMETERY CAP 70 0 70 0 70 0 0% Extension of the lawn cemetery works will not IMPV commence until February 2014 CEMETERY LANDSCAPING - 0 40 40 0 40 9 23% Hedging along front fence of Gulgong ROADSIDE Cemetery completed. Mudgee to be completed in January 2014 PUBLIC TOILETS - CAPITAL 4 0 4 (3) 1 1 104% Budget only UPGRADES PUBLIC TOILETS - RYLSTONE 0 0 0 2 2 0 9% Construction of new toilets completed DISABLED TOILETS (majority of works completed prior year)
PUBLIC TOILETS - MUDGEE 50 (50) 0 0 0 0 0% This budget has been transferred to the CEMETERY Public Toilets at Percy Nott Park
PAGE33 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget PUBLIC TOILETS - PERCY 100 25 125 0 125 8 7% Painting and repairs completed NOTT PARK PUBLIC TOILETS - RYLSTONE 0 0 0 1 1 1 97% Construction of new toilets completed SHOWGROUND (majority of works completed prior year)
PUBLIC TOILETS - ROTARY 4 0 4 0 4 2 46% Painting and repairs completed PARK KANDOS PUBLIC TOILETS - APEX 3 0 3 0 3 3 90% Painting and repairs completed PARK GULGONG PUBLIC TOILETS - BILLY 2 0 2 0 2 2 101% Painting and repairs completed DUNN PARK GULGONG PUBLIC TOILETS - VICTORIA 2 0 2 0 2 2 101% Painting and repairs completed PARK GULGONG PUBLIC TOILETS - WHITE 15 0 15 (4) 12 8 69% Tiling and painting are completed CRES KANDOS LIBRARY BOOKS 80 0 80 0 80 47 59% Ongoing program of book purchasing will continue throughout the financial year
MUDGEE LIBRARY BUILDING 0 53 53 0 53 70 131% Complete IMPROVEMENTS LIBRARY EQUIPMENT 26 0 26 0 26 7 27% Magnifying reader for vision impaired has been purchased. Finalising eBook purchasing prior to March 2014 KANDOS MUSEUM - CAPITAL 20 0 20 0 20 2 9% Work will be completed prior to handover to incorporated association - June 2014
CULTURAL CENTRE 20 0 20 0 20 0 0% Investigation to commence with the Draft INVESTIGATION Program included in February Business Paper to Council CAPITAL UPGRADE - 0 45 45 0 45 19 42% New stage curtains completed. Audio GULGONG MEMORIAL system being quoted CAPITAL UPGRADE - 0 12 12 0 12 9 78% Accessible path completed RYLSTONE HALL
PAGE34 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget CAPITAL UPGRADE - KANDOS 4 0 4 (2) 3 2 96% Completed replacement of internal lights HALL CAP UPGRD-CLANDULLA 5 0 5 0 5 5 95% Painting, repairs and absorption trench FACILITIES completed CAPITAL UPGRADE - 0 5 5 0 5 0 0% Works not commenced. Contact made with HARGRAVES COURTHOUSE committee instructing them that the works must be completed by end of March
CAPITAL UPGRADE - BYLONG 0 2 2 0 2 0 0% Scope of works being developed by COMMUNITY HALL community committee CAP UPGRD-COMMUNITY 9 (6) 3 0 3 6 202% Budget only BLD-BUDGET ONLY MUDGEE POOL - WADING 0 0 0 10 10 1 10% It is recommended that heating for the POOL HEATING toddler’s pool be installed as young children are playing on the disabled access ramps as the water temperature in the wading pool is too low. This creates safety risks as the life guards do not have good visual access along the ramps
MUDGEE POOL TRICLUB 0 17 17 0 17 16 92% Complete SHED MUDGEE SHOWGROUNDS - 0 38 38 0 38 24 65% Insurance claim works to be completed on REDEVELOPMENT the Showground Cottage and the remaining $9K budget is insufficient to upgrade the pavilion electricity that has been quoted at $18K GLENWILLOW SPORTS 20 0 20 0 20 20 102% Tenders closed and assessed. Now sitting GROUND UPGRADES with insurance company to approve tender.
KANDOS WARATAH PARK - 45 11 56 0 56 43 77% Canteen fit out 90% completed. Will be CAPITAL completed by end January 2014.
PAGE35 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget BILLY DUNN OVAL UPGRADE 15 (15) 0 0 0 0 0% Budget transferred to Victoria Park Gulgong
RYLSTONE SHOWGROUND 280 0 280 0 280 6 2% Design plans for new canteen completed and UPGRADE DA submitted. Survey for fencing works completed. Canteen construction to commence after 2014 Rylstone show
SAMMY'S FLAT SYNTHETIC 6 0 6 2 8 8 106% New cricket pitch completed CRICKET PITCH GLEN WILLOW SOCCER 0 100 100 835 935 95 10% Tenders closed and assessed. Now sitting AMENITES REBUILD with insurance company to approve tender
GULGONG SHOWGROUND 50 0 50 0 50 51 101% Complete UPGRADE MUDGEE SKATE PARK 0 55 55 0 55 47 86% Concrete ramps and new bubbler completed. Table with shade to be completed during February then project complete
MUDGEE SHOWGROUNDS - 20 (10) 10 0 10 10 102% Complete AMENITIES VICTORIA PARK GULGONG 0 15 15 0 15 0 0% To be completed during February 2014. STORAGE SHED VICTORIA PARK - TENNIS 0 0 0 40 40 0 0% Grant received from Public Reserves COURTS Management Fund (NSW) towards children’s courts at Victoria Park tennis courts
PASSIVE PARKS - 5 0 5 0 5 4 75% Tree plantings continuing LANDSCAPING IMPROVEMENTS
PAGE36 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget RED HILL RESERVE - 50 0 50 50 100 0 0% It is recommended that Council contribute an TOURISM DEVELOPMENT additional $50k from the Capital Program INVESTIGATION Reserve to match the dollar for dollar grant funding on this Public Reserves Management Fund (NSW) funded grant.
PLAYGROUND EQUIPMENT - 0 15 15 0 15 0 0% Works now to be completed in January due SHADE SAILS to delay in manufacture of the steel posts
SCULPTURES ACROSS THE 30 5 35 (30) 5 5 94% Two sculptures have been purchased for REGION Sculptures in the Garden with installation to be undertaken upon resolution of location with the Public Art Advisory Panel. Council has been unable to find a suitable grant program for $30,000 which was included in the Operation Plan, so it is recommended that this funding and corresponding expenditure be removed.
AVISFORD RESERVE - 40 0 40 0 40 3 9% Mountain bike club car park to be constructed CAPITAL first. REF is completed with works to be carried out by the club.
PLAYGROUND EQUIPMENT - 30 0 30 0 30 29 97% New playground completed REDBANK PARK MUDGEE PLAYGROUND EQUIPMENT - 20 0 20 0 20 19 95% New playground completed APEX PARK MUDGEE PLAYGROUND EQUIPMENT - 20 0 20 4 24 23 100% New playground completed PEARL PARK GULGONG PLAYGROUND EQUIPMENT - 10 0 10 (4) 7 2 32% Old equipment removed VICTORIA PARK MUDGEE
PAGE37 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget LAWSON PARK BBQ 0 0 0 118 118 97 82% Construction commenced and main structure SHELTER - RE-BUILD erected. Expected completion by end of January 2014 BELLEVUE PLAYGROUND 0 40 40 0 40 40 99% New equipment install completed REPLACEMENT SAM BATEMAN RESERVE 0 10 10 0 10 11 110% New reserve completed LANDSCAPING UPGRADE PASSIVE PARKS - LAND 0 185 185 0 185 0 0% Fairydale Lane Railway Line buffer zone - MATTERS acquisition. Survey commenced & purchase progressing as planned.
STREET SCAPE CAPITAL 15 0 15 (5) 10 9 88% Replacement of street trees and treatment of IMPROVEMENTS tree related pests to occur throughout the year STREETSCAPE - BIN 13 0 13 0 13 10 78% Complete REPLACEMENT PROGRAM STREETSCAPE - RECYCLING 10 9 19 0 19 0 1% Bins ordered for Mudgee to commence BIN PROGRAM program. Install expected late January 2014
Total 1,167 674 1,841 1,015 2,856 780 27% Protecting our Natural Environment RURAL WASTE DEPOT 53 (40) 13 0 13 0 0% Fencing works required at Wollar, Goolma and UPGRADES Lue. Works to commence early 2014.
MUDGEE WASTE DEPOT 30 0 30 0 30 16 53% Bin lifter purchased, weather station ordered, UPGRADES litter fencing installed and quotes being obtained for leachate pump.
PAGE38 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget WASTE - LAND MATTERS 5 0 5 0 5 0 2% Fencing repairs and additional fencing to rear of site to minimise illegal dumping
WTS - GOOLMA UPGRADES 0 10 10 0 10 0 3% Fencing repairs and additional fencing to rear of site to minimise illegal dumping
WASTE SITE REHAB - 0 60 60 0 60 7 11% Site survey works completed. Strategic waste MUDGEE plan forms part of this expenditure. Consultants for Hydrological studies have been assessed and will commence work 6th January 2014
WASTE SITE REHAB - 0 20 20 0 20 0 0% Capping of old landfill areas to be completed in GOOLMA February 2014 DRAINAGE CAPITAL 555 117 672 0 672 383 57% On-ground works approx. 60% complete IMPROVEMENTS CULVERT INSTALLATIONS 53 0 53 0 53 16 31% Works ongoing throughout the year CAUSEWAY IMPROVEMENTS 60 (60) 0 0 0 0 0% Budget only CAUSEWAY IMPROVEMENT - 0 30 30 (10) 20 20 100% Complete IRON BARKS ROAD CAUSEWAY IMPROVEMENT - 0 30 30 (9) 21 21 100% Complete NORLEMBAH ROAD CULVERT GUARD RAIL - 0 0 0 26 26 0 0% 50% funded by Roads and Maritime Services, BOCOBLE ROAD works to commence in the next quarter
CAUSEWAY IMPROVEMENT - 0 0 0 10 10 0 0% Roads to Recovery funded works UPPER TURON ROAD DRAINAGE WORKS - LAND 0 4 4 0 4 0 0% Preliminary negotiations for formalisation of Right MATTERS of Carriageway over land in Short Street to commence
PAGE39 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget ENV - PUTTA BUCCA 15 0 15 0 15 0 0% Boral's approval granted to access well on their WETLANDS CAPITAL site. Now liaising with contractor to undertake works to install pipes and taps to assist with establishing and watering gardens and trees.
WATER NEW CONNECTIONS 128 0 128 0 128 39 31% Provision of new connections to subdivisions and other new developments as required.
WATER AUGMENTATION - 3,510 0 3,510 (2,340) 1,170 0 0% Upgrades required for Mudgee WTP associated MUDGEE with Caerleon growth. The existing WTP designer will be undertaking assessment of current plant structure and process in February and March 2014 to advise how to achieve current design capacity. Works to increase capacity above the original design intent will be programmed after the February/March assessment.
WATER AUGMENTATION - 0 5 5 0 5 7 134% Works complete RYLSTONE & KANDOS WATER REDBANK DAM 750 21 771 0 771 533 69% Dam works have been completed and UPGRADE landscaping of the site is progressing WATER TELEMETRY - 20 (20) 0 0 0 0 0% Budget only item has been reallocated as per BUDGET ONLY below WATER TELEMETRY - 0 20 20 0 20 0 0% Upgrade of analogue telemetry system to digital MUDGEE LINK in Mudgee. Planning for the works has commenced with expected installation of equipment in April 2014
PAGE40 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget WATER LOSS MANAGEMENT 26 0 26 0 26 0 0% Installation of flow meters and associated WORKS telemetry monitoring equipment within the water distribution system. Construction works will commence after the summer period
WATER MAINS - CAPITAL 280 (234) 46 (22) 24 0 0% Budget only BUDGET ONLY WATER MAINS - LAWSON 0 40 40 0 40 0 0% Water main extension project. Investigation STREET currently underway to replace this project with higher priority works. Council will be advised of recommendation in February 2014
WATER MAINS - 0 18 18 0 18 5 29% Decommissioning of water mains that are no DECOMMISSION longer required in East Mudgee area. Multiple decommissions have been scheduled progressively throughout the year
WATER MAINS - CHURCH ST 0 70 70 118 188 28 15% Water main replacement in conjunction with road works scheduled for January and February 2014. The scope of works for this project has increased post budgeting. The current budget to replace the two water mains between Gladstone and Denison Streets is $188,000. It is proposed to supplement the existing $70,000 budget with $86,000 from water fund reserves and $32,000 from Reservoirs budget not yet committed.
WATER MAINS - GLADSTONE 0 10 10 0 10 9 92% Works completed July 2013 ST WATER MAINS - LOVEJOY ST 0 30 30 (4) 26 26 100% Works completed November 2013
PAGE41 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget WATER MAINS - PERRY ST 0 45 45 9 54 53 99% Water main replacement adjacent to Mudgee (GLADSTONE TO DENISON) Public School. Construction is approximately 80% complete. Scheduled completion is January 2014 WATER MAINS - LOUEE ST 0 8 8 (2) 6 5 95% Water main replacement completed in November 2013 WATER MAINS - DABEE ST 0 9 9 (3) 6 6 102% Water main replacement completed in October 2013 WATER MAINS - HERBERT ST 0 0 0 22 22 0 0% New works proposed to coincide with asphalting of Herbert St, old water mains to be replaced.
WATER PUMP STATION - 62 (45) 17 0 17 0 0% Budget only CAPITAL BUDGET ONLY WATER PUMP STATION - 0 35 35 0 35 27 77% Refurbishment of pump at Clear Water Pump RYLSTONE CLEARWATER Station, Rylstone Water Treatment Plant. Final installation delayed due to bushfires in Blue Mountains. Works completed in November 2013
WATER RESERVOIR - 70 0 70 (16) 54 0 0% Reservoir refurbishment planning underway. FLIRTATION HILL MUDGEE Diving works to assess condition of reservoirs will be undertaken in January 2014. Partial budget reallocation to water main replacement on Church St
RESERVOIRS - PALERMO RD 50 0 50 (16) 34 2 6% Reservoir refurbishment planning underway. MUDGEE Diving works to assess condition of reservoirs will be undertaken in January 2014. Partial budget reallocation to water main replacement on Church St
PAGE42 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget WATER METERS - BULK 90 0 90 0 90 40 44% Program to replace water meters greater than 15 years old VALVE INSTALLATION - 0 5 5 0 5 3 69% Valve installation to secure Hospital water supply MEARES ST completed in November 2013
MAG FLOW METER 0 10 10 0 10 0 0% Works will be scheduled after the summer period INSTALLATION - MUDGEE during 2014 BORE SEWER NEW CONNECTIONS 45 0 45 0 45 15 34% Provision of new connections associated with new development SLUDGE DEWATERING 350 0 350 (300) 50 1 2% Purchase of mobile sludge dewatering unit to MOBILE UNIT process STP sludge. Currently negotiating with 3 tenderers. Delivery of the preferred unit will now not be taken until late 2014, requiring $300,000 of the budget to be transferred to 2014/15 budget in December QBR
SEWER AUGMENTATION - 500 60 560 0 560 10 2% Power supply design and land matters are RYLSTONE & KANDOS currently on-hold until further investigation of staging options are prepared during January 2014 SEWER AUGMENTATION - 1,950 204 2,154 190 2,344 2,084 89% STP and Pump Station have been successfully MUDGEE commissioned. The Pump Station contract was completed on 29 November 2013. The STP Contract was completed on 13 December 2013. Minor works are now being undertaken, including purchase of lab equipment. Proposed variation includes increase to estimated grant funding of $140k and transfer of budget from water management studies for creation of user manuals.
PAGE43 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget SEWER TELEMETRY 20 0 20 0 20 0 0% Upgrade of analogue telemetry system to digital in Mudgee. Work is to commence in early 2014
SEWER MAINS - CAPITAL 350 (260) 90 (5) 85 0 0% Budget Only BUDGET ONLY SEWER MAINS - 0 25 25 0 25 15 61% Main realignment works completed in November BURRUNDULLA AVE 2013 SEWER MAINS RELINING 12 238 250 0 250 1 0% Sewer Main Relining 3 year Contract has been awarded to Interflow Pty Ltd. Contract documentation has been requested from Interflow Pty Ltd so that relining work can commence in early 2014
SEWER MAINS - MUDGEE 0 42 42 0 42 38 89% Construction of new sewer gravity main and INDUSTRIAL AREA rising main to service South Mudgee area. 2013 remaining project budget revoted due to wet weather preventing project completion in June. Remaining work was delayed to allow industrial area property owners to clear easements to allow connections to proceed. Work completed in November 2013
SEWER MAINS - BELLEVUE 0 47 47 0 47 1 2% Work is being completed by developer, with TO RIFLE RANGE ROAD funding contribution by Council. Scheduling is not within Council's control
SEWER MAINS - RISING MAIN 0 850 850 0 850 0 0% Construction of new rising main from Caerleon to CAERLEON new STP. Timing will be in association with approval timing of Caerleon Construction Certificate. Tender documentation for design work is currently being prepared
PAGE44 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget SEWER MAINS - 0 15 15 0 15 18 118% Realignment of inaccessible sewer main. Work REALIGNMENT INDUSTRIAL completed November 2013 AVE MUDGEE SEWER MAINS - 0 0 0 5 5 0 0% New works proposed to coincide with asphalting REPLACEMENT OF CHAMBER of Herbert St, replacement of sewer main LIDS HERBERT ST chamber lids. SEWER PUMP STATION - 417 (415) 2 0 2 0 0% Budget only CAPITAL BUDGET ONLY SEWER PUMP STATION - 0 52 52 0 52 29 55% Final connection of new pump station completed INDUSTRIAL November 2013 SEWER PUMP STATION - 50 0 50 0 50 0 0% Installations of flow meters at Mudgee sewer FLOW METERING pump stations to better monitor and control sewerage system. Planning currently underway, with works programmed to commence in April 2014
SEWER PUMP STATION - 0 350 350 0 350 0 0% Construction of a new pump station within CAERLEON Caerleon. Timing will be in association with approval timing of Caerleon Construction Certificate. Tender documentation for design work is currently being prepared.
DECOMMISSION OLD 0 15 15 0 15 0 0% Decommissioning will commence following final MUDGEE INDUSTRIAL SPS connection of the new Industrial area pump station. Electrical equipment has been removed and civil works will recommence in early 2014.
SEWER TREATMENT WORKS 45 0 45 0 45 5 12% For emergency or major maintenance works - MUDGEE across the course of the year.
PAGE45 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget DECOMMISSION MUDGEE 150 0 150 0 150 0 0% Decommissioning works at old Mudgee Industrial STP PUTTA BUCCA STP will commence after commissioning of the new STP. Existing treatment ponds are currently drying out so that material can be removed with machines after starting after summer 2014.
SEWER EASEMENT & LAND 5 0 5 0 5 0 0% Budget only MATTERS Total 9,650 1,421 11,071 (2,346) 8,724 3,467 40% Building a Strong Local Economy RIVERSIDE CARAVAN PARK - 0 10 10 0 10 0 0% Replacement of caravan park poles. An order POWER POLES has been placed for replacement poles, with negotiations to occur with lease prior to works commencing.
RYLSTONE CARAVAN PARK - 15 0 15 (4) 11 11 94% Works to upgrade showers with tiling and new CAPITAL partitions completed. Toilet partitions to be replaced during January 2014
KANDOS TOURIST BAY - BVW 0 0 0 0 0 2 0% Completed 2012/13. Costs associated with additional signage requested by the Kandos Business Community TECHNOLOGY PARK 5 0 5 0 5 0 0% Initial research of other projects SALEYARDS - CAPITAL 20 (20) 0 0 0 0 0% This budget transferred to electrical switchboard, BUDGET ONLY posts and rails replacements.
PAGE46 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget SALEYARDS - ELECTRICAL 0 10 10 0 10 7 70% Complete SWITCH UPGRADE SALEYARDS - POST AND RAIL 0 10 10 0 10 7 68% This project is well underway with many rusted REPLACEMENT posts reinforced and this work will continue over the next few months.
PROPERTY - MUDGEE 0 180 180 0 180 188 104% Settlement occurred 30/9/2013 - Purchase AIRPORT SUBDIVISION completed PROPERTY - KANDOS 6 0 6 0 6 2 34% Sec 88B for sewer easement being drafted SURPLUS LAND BLOCKS PROPERTY - EX SALEYARDS 50 0 50 0 50 8 15% Review of Draft Concept Review in order to STAGE I progress DA Total 96 190 286 (4) 282 223 79% Connecting our Region URBAN RESEALS - BUDGET 366 (366) 0 0 0 0 0% Budget only ONLY URBAN RESEALS - DENISON 0 11 11 0 11 0 0% Reseal planned for February 2014 STREET URBAN RESEALS - CHURCH 0 115 115 0 115 2 2% Segments 80 and 120 require partial ST rehabilitation and kerb and gutter repair works. Propose to defer these segments until 2014/15 financial year when the rehabilitation works will be programmed. The budget to be utilised to reseal Church St in front of the Medical Centre instead.
PAGE47 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget URBAN RESEALS - HENBURY 0 29 29 (19) 10 0 0% Segment 10 planned for February 2014. Propose AVE segment 20 deferred to 2014/15 in order to rehab this segment. Remaining budget transferred to Henry Bailey Drv reseal.
URBAN RESEALS - 0 46 46 0 46 1 2% Reseal planned for February 2014 BURRUNDULLA AVENUE URBAN RESEALS - 0 36 36 0 36 0 1% Reseal planned for February 2014 GLADSTONE STREET URBAN RESEALS - LITTLE 0 4 4 0 4 0 0% Reseal planned for February 2014 BAYLY STREET URBAN RESEALS - MADEIRA 0 42 42 0 42 1 1% Reseal planned for February 2014 ROAD URBAN RESEALS - MAYNE 0 16 16 0 16 0 3% Reseal planned for February 2014 STREET URBAN RESEALS - MULGOA 0 4 4 0 4 2 43% Reseal planned for February 2014 WAY URBAN RESEALS - PERRY 0 29 29 (29) 0 0 0% Deferred reseal, to be rehabilitated in 2014/15. STREET Budget transferred to Putta Bucca Rd.
URBAN RESEALS - 0 36 36 0 36 1 2% Reseal planned for February 2014 ROBERTSON STREET URBAN RESEALS - HENRY 0 0 0 19 19 0 0% Reseal planned for February 2014 BAILEY DRV URBAN RESEALS - PUTTA 0 0 0 29 29 0 0% Reseal planned for February 2014 BUCCA REHAB - PERRY ST MUDGEE 350 0 350 0 350 67 19% Works commenced in early January with the (MORTIMER TO GLADSTONE) intersection of Perry and Gladstone Streets followed by the pavement rehabilitation of Perry Street. REHAB - MORTIMER ST 550 0 550 0 550 474 86% Project completed, awaiting final invoices. MUDGEE (CHURCH TO LEWIS)
PAGE48 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget REHAB - CHURCH ST 750 0 750 11 761 13 2% Project to commence in January 2014 with the MUDGEE (GLADSTONE TO drainage and water reticulation works followed by DENISON) footpath works. Pavement reconstruction to be undertaken in March and April 2014. Stormwater materials on site.
REHAB - HERBERT ST 0 0 0 120 120 0 0% Proposed additional rehab this year, utilising total (ROBINSON TO QUEEN) positive variation from September QBR. This section of road to be asphalted.
REHAB - DENGAR AVE 0 0 0 50 50 0 0% Partial rehab of Dengar St in order to realign the (PARTIAL) road with new kerb and gutter works.
RESHEETING - URBAN 13 0 13 0 13 7 52% Ongoing throughout the year ROADS URBAN ROADS LAND 14 4 19 0 19 0 0% Library Lane matter almost complete - now MATTERS CAPITAL awaiting gazettal of closed road and then Certificate of Title can be issued. Unformed part Richards Street - Application sent to Crown requesting closure.
RURAL SEALED ROADS 749 (698) 50 (50) 0 0 0% Budget only RESEALS BUDGET RURAL RESEAL - HENRY 0 65 65 0 65 42 64% Complete LAWSON DR FROM DREWS LANE RURAL RESEAL - CRUDINE 0 68 68 0 68 56 84% Complete ROAD RURAL RESEALS - LUE ROAD 0 64 64 0 64 61 94% Complete, awaiting final invoices (EX RYLSTONE) RURAL RESEAL - KAINS FLAT 0 24 24 0 24 18 78% Complete RD RURAL RESEAL - GLEN ALICE 0 71 71 0 71 64 91% Complete RD
PAGE49 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget RURAL RESEAL - WINDEYER 0 63 63 0 63 54 86% Complete, awaiting final invoices RD RURAL RESEAL - QUEENS 0 53 53 0 53 38 73% Complete, awaiting final invoices PINCH RD RURAL RESEAL - PYRAMUL 0 77 77 (11) 66 65 99% Complete RD RURAL RESEALS - BOCOBLE 0 96 96 0 96 79 82% Complete, awaiting final invoices ROAD RURAL RESEALS - COOPER 0 39 39 3 42 42 100% Complete DRIVE RURAL RESEALS - HENBURY 0 15 15 0 15 0 0% Duplicated in Urban Reseals, budget to be AVENUE transferred next month. RURAL RESEALS - 0 3 3 0 3 2 93% Complete MCMURRAYS LANE RURAL RESEALS - UPPER 0 31 31 0 31 8 26% Planned for February 2014 BYLONG ROAD RURAL REHAB - LUE RD 254 32 286 8 293 293 100% Complete (OLIVE FARM) LAHEYS CK INTERSECTION 0 71 71 (23) 49 15 30% Council’s involvement with the design of this UPGRADE (COBBORA) project is completed. It is unlikely that this physical works will occur this year following the uncertainty of the mine project. Remaining budget transferred to urban sealed road maintenance.
REHAB - ROBERTSON RD 200 0 200 0 200 80 40% Works commenced in November 2013. The drainage works, vegetation and tree clearance is complete. Pavement works will be completed by mid January with sealing planned for February 2014.
REHAB - BROGANS CREEK 200 0 200 (2) 198 198 100% Complete HEAVY PATCHING BUDGET 150 0 150 0 150 23 15% Works planned for February 2014
PAGE50 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget BLACKSPOT YARRAWONGA 0 580 580 0 580 0 0% The bridge extension has been let to the RD SHOULDER WIDENING successful tenderer who has commenced the design phase. Physical construction works will commence around March / April 2014.
RURAL SEALED ROAD LAND 11 0 11 0 11 6 56% Lue Road (Havilah) plan signed and Crown MATTERS contacted regarding progressing crown land component. Cox’s Crown Road - nearing finalisation. RURAL SEALED REGIONAL 623 (599) 23 (23) 0 0 0% Budget Only Item. The budgets for reseal ROAD RESEALS projects cancelled at September QBR have been reallocated to Wollar Rd to complete heavy patching works. RURAL SEALED REGIONAL 800 (700) 100 (100) 0 0 0% This funding was Council's 50% contribution to ROAD REPAIR PROGRAM the rehab and widening project on Gollan Road. Unfortunately the project was not successful in the REPAIR application and will not go ahead this year. It is proposed that the current budget be spent on shoulder works on Gollan Road.
BLACKSPOT BYLONG VALLEY 0 73 73 0 73 11 15% Reseal planned for February 2014 WAY - GROWEE GULPH BLACKSPOT COPE RD 550 0 550 0 550 430 78% Complete, awaiting final invoices SHOULDER WIDENING BLACKSPOT COPE RD 430 0 430 400 830 154 19% The major culvert widening is complete with the SHOULDER WIDENING exception of the guardrail installation. The roadworks will have started with completion planned for February 2014.
BLACKSPOT YARRAWONGA 580 (580) 0 0 0 0 0% Project moved to Rural Local Sealed function RD SHOULDER WIDENING
PAGE51 FINANCE DEPARTMENT MID-WESTERN REGIONAL COUNCIL QUARTERLY BUDGET REVIEW
$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget BLACKSPOT ULAN RD - 880 (280) 600 0 600 265 44% The intersection works are complete. The MUDHUT CREEK ROAD widening works to the north of the intersection will be undertaken to coincide with the Ulan Road strategy upgrade works in February / March 2014.
BLACKSPOT ULAN RD - 0 220 220 0 220 76 34% The intersection upgrade is being done in RIDGE ROAD INTERSECTION conjunction with the REPAIR project on Ulan Road. The intersection widening works are complete and the overlay and pavement works will be undertaken in January 2014.
REHAB COPE ROAD 0 400 400 (400) 0 0 0% These works will be carried out in conjunction UPGRADE BUDGET ONLY with the Blackspot projects and will be used to increase the pavement works.
REPAIR - ULAN RD MR214 0 645 645 (1) 644 184 29% Widening works are complete. Pavement works will commence in January with completion planned for February 2014.
ULAN & COPE ROAD 72 0 72 0 72 0 0% This budget to be used to increase the scope of UPGRADES works on the Ulan Road widening project north of Mudhut Creek Road (part of the Blackspot project) REHAB - WOLLAR RD CUMBO 0 30 30 0 30 33 110% Complete CREEK REHAB - ROUSE STREET 0 118 118 0 118 0 0% Works planned for February / March 2014 MR598 following completion of the Cope Road projects.
WOLLAR ROAD HEAVY 0 128 128 23 152 0 0% To be carried out in February 2014. PATCHING REG RESEAL - WOLLAR RD 0 32 32 0 32 34 107% Complete MR208
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$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget REG RESEAL - HILL END RD 0 24 24 0 24 0 1% Planned for February 2014. REG RESEAL - GOLLAN RD 0 67 67 100 167 39 23% Segment 30 complete. Segment 40 to be completed in February following shoulder works.
REG RESEALS & HP - COX 0 39 39 0 39 0 0% Reseal planned for February 2014 STREET- RYLSTONE REG RESEALS - BYLONG 0 122 122 0 122 87 71% Complete VALLEY WAY MR215 RURAL SEALED REGIONAL 4 0 4 0 4 0 0% Black Spot Program - Ulan Road, Budgee ROAD LAND MATTERS Budgee - progressing as planned. CAPITAL SEAL EXTENSION - ULAN- 0 169 169 0 169 132 78% Seal extension completed. Remaining budget to WOLLAR RD be used to carry out resheeting and culvert extension works in anticipation for the next seal extension section.
SEAL EXTENSION - 16 0 16 0 16 19 116% Complete BERAGOO ROAD RESHEETING - BUDGET 921 431 1,352 0 1,352 712 53% Resheeting (and grading) is currently on hold due ONLY to the dry conditions. It will resume once more favourable conditions return.
UNSEALED ROADS LAND 6 0 6 0 6 1 12% Whitehouse/Cope Road realignment - MATTERS CAPITAL progressing as planned. RURAL UNSEALED REGIONAL 50 0 50 0 50 0 0% Resheeting is currently on hold due to the dry ROAD RESHEETING conditions. It will resume once more favourable conditions return. SEAL EXTENSION - WOLLAR 220 26 246 0 246 38 15% Works will commence in January 2014 ROAD
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$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget ULAN ROAD STRATEGY 0 0 0 300 300 82 27% Some minor widening works have been started between Lagoon Road and Toole Road. Quotes are being sought for the design works and Environmental assessments have started. It is anticipated that survey, site investigation and design works will commence in late January / early February.
FOOTWAYS - CAPITAL 115 0 115 0 115 12 10% Works have commenced. They will continue in BUDGET ONLY March 2014 when resources become available.
PEDESTRIAN - KANDOS TO 20 60 80 0 80 0 0% It is expected that approvals will be received CLANDULLA soon. PEDESTRIAN - CHARBON 0 99 99 0 99 0 0% It is expected that approvals will be received PEDESTRIAN BRIDGE soon. CBD TAXI RANK SHELTER 0 18 18 3 21 21 100% Installation of new glass roof and additional walls to make more weather proof completed.
PEDESTRIAN - GLEN WILLOW 300 200 500 0 500 37 7% Tender has been awarded and the work will WALKWAY commence in February 2014. GULGONG WALKWAY 40 0 40 0 40 34 84% The majority of this project is complete. The final section at the cemetery entrance will be undertaken in conjunction with the intersection works for the Springfield widening project.
AIRPORT EXTEND TAXIWAY 0 0 0 0 0 (17) 0% This amount is Council’s contribution to the apron for the new airport hanger development. The negative balance is an accrual from 2013, which will reverse once payment is made.
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$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget AIRPORT - APPROACH 10 0 10 0 10 4 43% The new LED lights have been received and it is LIGHTS anticipated they will be installed early in the new year. Total 9,244 1,398 10,642 408 11,050 4,105 37% Good Government RYLSTONE ADMINISTRATION 0 6 6 0 6 0 0% Replacement of A/C compressor completed. BUILDING UPGRADE KANDOS MUSEUM 0 8 8 0 8 3 37% Work will be completed prior to handover to incorporated association - June 2014
CAPITAL UPGRADE - MWRC 270 0 270 0 270 202 75% Painting and electrical completed. Staff to move DEPOT into building by end January 2014.
STABLES COMPLEX 15 0 15 0 15 14 94% Aquapol rising damp system installed and project completed. MUDGEE TOURISM OFFICE 0 0 0 7 7 8 109% Installation of automatic sliding door. CAPITAL UPGRADE IT CORPORATE SOFTWARE 51 15 66 0 66 0 0% Modules for ePlanning work have been ordered. Work to begin in February. IT RECORDS MANAGEMENT 0 70 70 0 70 70 99% Initial phase of project completed. IMPLEMENTATION SMART PHONE APPLICATION 5 0 5 0 5 0 0% Likely to be considered with rework of Council website for responsive design PLANT PURCHASES 1,747 23 1,770 0 1,770 308 17% Tenders for heavy plant will be advertised in January with all major plant deliveries expected to be received in April/May.
WORKS DEPOT - OHS 0 7 7 0 7 8 116% Complete CAPITAL IMPROVEMENTS
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$'000 Original Approved Revised Proposed Proposed Actual % Comment Annual Variations Annual Variations Annual YTD Proposed Budget Budget Budget Annual Budget COMMUNICATIONS - MT 5 0 5 0 5 (8) -161% Complete, awaiting final invoices. This negative MISERY HUT balance is due to contributions from water and sewer fund received (total $15k), $7k expended so far.
Total 2,093 129 2,222 7 2,229 605 27%
Capital Program Funding
Listed in the table below, is a breakdown of funding sources for the above capital works programs:
$'000 Original Approved Revised Proposed Proposed Actual % Proposed Annual Variations Annual Variations Annual YTD Annual Budget Budget Budget Budget Capital Funding Capital Grants & Contributions (5,983) (870) (6,853) (485) (7,339) (1,734) 24% Loans (1,000) 0 (1,000) 1,000 0 0 0% External Restrictions S94 Developer Contributions - General (10) 0 (10) 0 (10) (5) 50% S64 Developer Contributions - Water Fund (2,000) 0 (2,000) 1,000 (1,000) (20) 2% S64 Developer Contributions - Sewer Fund (350) (247) (597) 0 (597) (235) 39% S93F Developer Contributions (157) (176) (333) 0 (333) (210) 63% Specific Purpose Unexpended Grants (30) (181) (211) 15 (196) (120) 61% Reserves - Water (1,258) (26) (1,284) 254 (1,030) (339) 33% Reserves - Sewerage Services (2,399) (137) (2,536) 300 (2,236) (166) 7% Reserves - Domestic Waste Management (83) (50) (133) 0 (133) (23) 17% Other - Water (128) 0 (128) 0 (128) (40) 31% Other - Sewerage Services (45) (37) (82) (50) (132) (46) 35%
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$'000 Original Approved Revised Proposed Proposed Actual % Proposed Annual Variations Annual Variations Annual YTD Annual Budget Budget Budget Budget Other - Waste Management (5) 0 (5) 0 (5) 0 0% Internal Restrictions 0 0 0% Reserves - Plant & Vehicle Replacement (1,617) (23) (1,640) 0 (1,640) (290) 18% Reserves - Asset Replacement (2,181) (228) (2,408) 2 (2,407) (1,341) 56% Reserves - Capital Program (727) (382) (1,109) (62) (1,170) (436) 37% Reserves - Land Development (50) (365) (415) 0 (415) (188) 45% Reserves - Saleyards (20) 0 (20) 0 (20) (14) 70% Income from Sale of Assets General Purpose Revenue (4,208) (1,088) (5,297) (1,054) (6,351) (3,973) 63% Total Capital Funding (22,251) (3,811) (26,062) 920 (25,141) (9,180) 37%
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Consolidated Income Statement & Balance Sheet
Consolidated Income Statement
$'000 Original Approved Revised Actual % Proposed Projected % Annual Variations Annual YTD Revised Variations Annual Projected Budget Budget Budget Budget Annual Budget Income Rates & Annual Charges (26,076) 1,836 (24,240) (24,072) 99% 0 (24,240) 99% User Charges & Fees (11,442) 26 (11,416) (6,105) 53% 30 (11,386) 54% Interest & Investment Revenue (1,241) 0 (1,241) (680) 55% (50) (1,291) 53% Other Revenues (1,862) (193) (2,055) (1,342) 65% (987) (3,042) 44% Grants & Contributions Operating (8,965) (64) (9,029) (6,283) 70% (247) (9,276) 68% Grants & Contributions Capital (9,435) (926) (10,361) (3,250) 31% (485) (10,846) 30% Gain on Disposal of Assets (440) 0 (440) (119) 27% 0 (440) 27% Total Income (59,461) 679 (58,782) (41,851) 71% (1,739) (60,521) 69% Expenditure Employee Benefits & Oncosts 21,138 (8) 21,130 11,211 53% (119) 21,011 53% Borrowing Costs 1,437 0 1,437 0 0% (33) 1,404 0% Materials & Contracts 10,334 849 11,183 6,757 60% 280 11,463 59% Depreciation & Amortisation 13,986 0 13,986 7,418 53% 0 13,986 53% Other Expenses 4,611 176 4,787 3,287 69% (4) 4,783 69% Loss on Disposal of Assets 0 0 0 0 0% Total Expenditure 51,506 1,017 52,523 28,673 55% 124 52,647 54% Net Result (7,955) 1,696 (6,259) (13,178) (1,615) (7,874) Net Result before Capital Items 1,480 2,622 4,102 (9,928) (1,130) 2,972
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Consolidated Balance Sheet
$'000 Original Actual Actual Budget YTD 30 June 2013 2014 Assets Current Assets Cash & Cash Equivalents 34,857 16,481 21,495 Investments 0 18,700 13,512 Receivables 5,007 13,117 7,856 Inventories 1,536 1,078 1,400 Other 7 0 0 Total Current Assets 41,407 49,376 44,263 Non-Current Assets Investments 0 1,000 975 Receivables 0 0 0 Inventories 0 345 0 Infrastructure, Property, Plant & Equipment 572,270 551,937 550,009 Intangible Assets 482 217 276 Other 3 0 0 Total Non-Current Assets 572,755 553,499 551,260 Total Assets 614,162 602,875 595,523 Liabilities Current Liabilities Payables 6,195 1,636 6,411 Borrowings 1,416 667 1,254 Provisions 6,178 5,848 5,848 Total Current Liabilities 13,789 8,151 13,513 Non-Current Liabilities
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$'000 Original Actual Actual Budget YTD 30 June 2013 2014 Borrowings 20,004 20,506 20,506 Provisions 1,276 1,150 1,139 Total Non-Current Liabilities 21,280 21,656 21,645 Total Liabilities 35,069 29,807 35,158 Net Assets 579,093 573,068 560,365
Equity Retained Earnings 323,212 331,991 319,305 Revaluation Reserves 255,881 241,077 241,060 Total Equity 579,093 573,068 560,365
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Budgets by Service
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Statistics
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Councillor Fees Paid & Expenses Paid or Reimbursed as at 31 December 2013
PAGE97 19 FEBRUARY 2014
ATTACHMENT 6.2.11
Review of Delivery Plan
ANNUAL REPORT 2013
Good Government
Protecting our Natural Environment
Connecting Our Region
Looking after Our Community
Building a Strong, Local Economy
MID-WESTERN REGIONAL COUNCIL Delivery Plan Review 2014
MID-WESTERN REGIONAL COUNCIL ANNUAL REPORT PAGE 1
DELIVERY PLAN REVIEW 2014
Table of Contents
Our Progress on the Operational Plan and Delivery Program ...... 3 A Snapshot ...... 3 Integrated Planning and Reporting ...... 4 Progress against Delivery Program targets for 2013/14 ...... 5
MID-WESTERN REGIONAL COUNCIL DELIVERY PLAN REVIEW 2014 PAGE 2
DELIVERY PLAN REVIEW 2014
Our Progress on the Operational Plan and Delivery Program
A Snapshot
Council is halfway through the 2013/14 Operational Program, so far Council has achieved:
81% 22 of 2013/14 Operational individual 2013/14 Plan actions are in Operational Plan actions progress are complete after 6 months
$9 m Only 7% of asset upgrades and of 2013/14 Operational new additions by Plan actions remain December 2013 unstarted at December 2013
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DELIVERY PLAN REVIEW 2014
Integrated Planning and Reporting
This review compares our performance against what we said we would do in the 2013 - 2014 financial year, which was set out in our Delivery Program 2013 - 2017. Council must prepare a review of the principal activities detailed in the Delivery Program at least every 6 months.
In Complete/ Not Complete/ Not Progress/Partially Achieved Achieved Key Achieved -
MID-WESTERN REGIONAL COUNCIL DELIVERY PLAN REVIEW 2014 PAGE 4
DELIVERY PLAN REVIEW 2014
Progress against Delivery Program targets for 2013/14
Delivery Program (4 Years) Operational Plan (1 Year) 2013/14
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Looking after our Community Goal 1.1: A safe and healthy community Strategy 1.1.1 Maintain the provision of high quality, accessible community services that meet the needs of our community Provide comprehensive community Meals on Wheels The Meals on Wheels service in Mudgee continues to provide meals to frail, support programs that embrace elderly and disabled residents of Mudgee. It is also supported by invaluable social justice and access and equity volunteers who deliver the meals. An average of 98 meals per week have been – provided to clients so far this year.
Respite Care Respite hours provided to clients continued to substantially exceeded the requirements of the funding body, with 2266 hours of respite to clients provided. The respite is provided by volunteers who are matched to clients – based on their individual needs.
Home Modification & Maintenance 4 Level 2 home modifications were completed which involved complete bathroom renovations to meet an accessible standard. Additional home modification jobs undertaken include the installation of grab rails and slip resistant treatments to bathroom floors. These jobs were undertaken within the – Mid-Western and Warrumbungle Shire Council areas, meeting the output requirements of the funding body.
Community Transport Community Transport continues to provide transport disadvantaged residents with access to a door to door transport service for both health and social connection transport. An average of 195 trips per week are provided to clients. –
MID-WESTERN REGIONAL COUNCIL DELIVERY PLAN REVIEW 2014 PAGE 5
DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Provide comprehensive community Youth Services Youth Council considered funds allocated for expenditure on Youth Services, support programs that embrace and prepared a detailed list of expenditure on small infrastructure related to social justice and access and equity youth facilities, and youth programs across the region, including village based – programs and activities
Family Day Care Average of 117 places. Family Day Care has waiting lists and needs more Educators to place these children. –
Provide customer focused library Investigate options for better There were 50,470 visits to Mudgee library from July to December 2013. and information services delivery of library services Library visitation has increased by 75% compared to the corresponding period in 2013 (when the library was in temporary accommodation at the Stables) and – by 22% compared to the corresponding period in 2012.
Continue to run Mobile Library Mobile borrowings have increased by 7.5% compared to the corresponding Service within the Region period last year. –
Continue to run Children and Numerous regular and school holiday programs and events for children were Youth library programs including continued , including Bookworms and Born to Read sessions in Mudgee, – Pre-School Bookworms and Gulgong and Kandos. school holiday reading program Up to date and renew library Borrowings have increased 19.7% over the corresponding period from last collections year. This has been due to a significant increase that has resulted from the re- opening of the Mudgee Town Hall. Borrowings at Gulgong and Kandos have – decreased.
Maintain Collection Policy An updated Collection Policy is currently being developed and will be – completed prior to June 2014.
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 1.1.2 Work with key partners and the community to lobby for effective health services in our Region Ensure commitment to construction Work cooperatively with Western MPS is due for completion in March 2014. Project remains on track and of Gulgong MPS NSW Local Health District to residents of Gulgong and wider community recently inspected facilities with – facilitate the development of an positive feedback. MPS Explore funding opportunities for Lobby government and industry Continue to work with Western Health Network and Medicare Local regarding improved health services Work in for funding health services in the Region. – partnership with Western Local Area Health Network to promote health projects Liaise with Western NSW Local Council continues to auspice meetings including Interagency in both Mudgee Health District and work with local and Rylstone on a monthly basis to engage with local health, medical and Medical Services Organisations social service organisations, and also auspices the Mudgee Transport Working Party on a quarterly basis, which has representation from Community Health. –
Continue to provide Council continues to maintain a property in Rylstone for the Rylstone doctor accommodation for Doctors in the and provide rental assistance as required. – region Strategy 1.1.3 Support networks, programs and facilities which promote health and wellbeing and encourage healthy lifestyles Provide financial assistance in Continue financial assistance $180,000 out of the total allocation of $205,500 for Council financial assistance accordance with Council’s Financial including for local and regional and donations has been paid as at 31 December 2013. Council specifically Assistance Policy bodies in accordance with funded Mudgee & Districts Tennis Club, Gulgong Chamber of Commerce, Financial Assistance Policy Kandos Community Capers, Christmas Parties for the major towns, Blue Mountains Bush Fire Relief Fund, Mudgee Rugby Club & Sculptures in the – Garden.
Strategy 1.1.4 Work with key partners and the community to reduce crime, anti social behaviour and improve community safety Support and implement programs Continue to liaise with Police Mayor and General Manager meet with LÁC of Mudgee Police on an as needs which aim to reduce anti-social basis. No update to statistics available since last review. – behaviour.
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Support the Community Safety The Community Safety Committee has not met this financial year. It remains in Committee place and able to meet when funding bodies or the like require it's engagement.
Participate in the Liquor Accord Staff have attended each Liquor Accord meeting held at Rylstone, Mudgee and Gulgong. These meetings are held every three months. –
Maintain Alcohol Free Zones in Approval for variations to alcohol free zones for particular event such as Town Centres Flavours of Mudgee and Rylstone Street Feast have been processed in – accordance with relevant legislation.
Maintain clean and attractive streets Maintain presence of street All town centres were kept clean through the use of Council street sweeper and public spaces where people feel cleaners in all town centres and street cleaning staff. Additional attention given to CBD's prior to major – safe events or significant weekends.
Effective animal control regulation Utilise website to actively re-home During the 6-months to 31 December, 146 animals were either returned to their – animals owners or re-homed. Media campaign to encourage During the 6-months to 31 December, Council impounded 184 animals, which registration of dogs is down from 261 during the previous 6-months.
–
Provision of off leash areas Council continues to provide off-leash dog areas. –
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Looking after our Community Goal 1.2: Vibrant towns and villages Strategy 1.2.1 Respect and enhance the historic character of our Region and heritage value of our towns Review Development Control Plan Commence the 12 month review Completed of the DCP
Heritage advisory services and Provide opportunities for Heritage Ongoing support for owner of heritage items has been provided through advice Heritage conservation funding through Local Assistance from the Planning section of Council. – Program Support and assist preservation of Facilitate and administer Kandos Council intends to have ownership of Kandos Museum transferred to an important historical sites in the Museum to ensure continuation of Incorporated Association by 30 June 2014 – Region the centre Maintain historical sites within the All Council buildings are maintained in accordance with Councils 30yr building region, for example Red Hill mtc programme including historic buildings. Council recently completed major Reserve works to the historic Mudgee Town Hall and a community committee is actively raising funds for upgrade works to the Erudgeree School House. –
Strategy 1.2.2 Manage growth pressure driven by the increase in mining operations in the Region Monitor employment and population Work with State Government to A downturn in the resources sector during the period relieved development growth provide updated population pressure. Council continues to supply data to the Department of Planning & estimates based on building Infrastructure for use in statistics, and continues to encourage State statistics and employment growth Government to use more relevant data for population estimates. Unfortunately, to date, State Government have continued to utilise historical data to inform – population projections.
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Support the preparation of Central Not yet commenced by the NSW Department of Planning & Infrastructure. West Regional Land Use Plan
Meet regularly with mining Quarterly meeting with Mine Council is represented on each of the Mine's Community Consultative companies Managers Committees. Meetings are held with mine managers on an as needs basis. –
Strategy 1.2.3 Make available diverse, sustainable, adaptable and affordable housing options through effective land use planning Ongoing monitoring of land release Continue to review and release The Memorandum of Understanding for the Urban Release Strategy has been and development land for development as required forwarded to the Department of Planning and Infrastructure with the study to – commence in February.
Work with DOPI to secure funding The funding is tied to completion of the MOU, and will be secured once signed. for an Urban Release Strategy Regular updating of the Commence review of Mudgee Two briefing sessions have been held with Council with a resolution to defer Comprehensive Land Use Strategy Town Structure Plan pending the development of the Development Servicing Plans. –
Promote Affordable Housing options Provide funding to lease Funding of emergency accommodation is funded in Council budget, and within the Region emergency housing for women Council will expend funds prior to June 2014 – and children leaving family violence Strategy 1.2.4 Maintain and promote the aesthetic appeal of the towns and villages within the Region Maintain and beautify civic open Pursue grant funding to install Continue to pursue grant opportunities for Sculptures across the Region. space and street access areas within Sculptures across the Region Applications to date have been made to T-Qual, Regional NSW Sculpture towns and villages in the Region Acquisition Program and Tourism Industry Regional Development Fund. –
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Looking after our Community Goal 1.3: Effective and efficient delivery of infrastructure Strategy 1.3.1 Provide infrastructure and services to cater for the current and future needs of our community Review asset management plans and Review, update and develop asset Council adopted an updated Asset Management Strategy in April 2013. underpin with financial strategy management plans for each major Council is now reviewing individual Asset Management Plans, with a view to category of infrastructure having 7 plans encompassing all of Councils assets complete by May 2014. –
Manage and maintain sportsgrounds, Review and where necessary Plan of management completed for inclusion of the playing area for the pre- parks, reserves and playgrounds update Parks Management Plans school. Other parks management plans to be assessed during 2014. – across the Region
Commence implementation of The Recreation Strategy was adopted by Council 7th August 2013. Recreation Strategy
Undertake review of Public toilet To be undertaken as part of the Asset Management Planning process. Once facilities levels of service are set for these facilities the review will be completed. –
Upgrades of public toilets as per Accessible toilets constructed to service the Rylstone CBD completed as are the Capital Works Program the new toilets for the Rylstone Showground. 2013/14
Upgrade play equipment at Upgrades completed. Kandos Sports Field & Winbourne St Mudgee Manage and maintain cemeteries Continue maintenance and These works are on-going and have been completed during the year as throughout the Region operation of cemeteries including required. – rural cemeteries
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Manage, plan and maintain buildings Update Asset Management Plans Buildings Asset Management Plan is still in draft form however will be and other assets across the Region for Buildings completed by the due date. –
Update Asset Management Plans Plant Replacement Plan updated to meet the 2014/15 budget and tenders for Plant & Airport advertised for new plant. The revision of the Airport Master Plan brief has been advertised and several responses received. –
Upgrade of Council’s Works Depot Works nearing completion. Project will be completed by February 2014. amenities building –
Upgrade of Community Buildings All upgrade works at Gulgong & Kandos Pre-schools, Gulgong & Rylstone including as per the Capital Works Memorial Halls, and the Rotundas at Anzac Park Gulgong and White Street Program 2013/14 Kandos were completed.
Showground upgrades at Gulgong Update kiosk and kitchen facilities Bulk of the renovation works completed. Minor finishing off required. Works and Rylstone at Rylstone have included replacement of facia and gutters, new stainless steel benches, painting, accessible path and extension providing storage for netball. –
Maintain and operate swimming pool Continue to Provide high quality Pools opened and maintained as per recommended standards centres across the Region swimming pool facilities at – Mudgee, Gulgong and Kandos
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DELIVERY PLAN REVIEW 2014
Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Looking after our Community Goal 1.4: Meet the diverse needs of the community and create a sense of belonging Strategy 1.4.1 Support programs which strengthen the relationships between the range of community groups Continue youth representation Provide secretarial support for Youth Council continues to meet regularly. Youth Council lost a number of through the Youth Council Youth Council representatives in December 2013 due to them finishing their HSC. Youth Council will continue to advertise to attract increased representation. Youth Council will also actively identify and report to Council projects and programs – for Youth funding in 2014
Provide meaningful employment to Maintain policies that support Council continued to provide employment and training opportunities for a members of the disabled community employment for people with number of people with disabilities including load shifting training. – disabilities at MWRC
Continue Program at Mudgee On-going service provided to people with a disability for the Mid-Western Recycling Region through Councils Australian Disability Enterprise. –
Work with lead agencies to ensure Continuing of the Healthy There were 1907 participants in Healthy Communities programs and activities adequate provision of a range of Communities Program during the six months from July to December. – services Promote volunteering through the Continue to run community Volunteering for Youth Council, and Council's ageing and disability services is community services programs that encourage promoted through Youth Council, a Carmel Croan Community Centre volunteering including respite newsletter, Community News, Council's website and celebration of volunteers care, community transport and through individual service functions such as National Meals on Wheels Day meals on wheels and NSW Carers celebrations. All Council Community Services are operating with an adequate number of volunteers. Council has also actively involved – Rotary volunteers to facilitate the operation of the Mudgee Town Hall Cinema
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 1.4.2 Support arts and cultural development across the Region Arts and Cultural events promotion Support initiatives for events in the Assisted event proponents both locally and outside the Region as per region by providing organisational Economic Development Updates to Council. – and management assistance
Promote the use of Council Major events secured include Trans Tasman International Touch Series, NSW facilities for significant events Country Championships. Ongoing promotion of facilities to NRL and NSWRU. –
Provision of meeting and exhibition Make existing community Council is committed to providing reasonably costed building hire, and space buildings available and reasonable provides all hire information and fees on its website. There were an average of cost & promote use and 112 community facility bookings per month between July and December 2013 availability through the web site –
Promote the use of Exhibition In December 2013 Council installed a hanging system and opened an Space provided at the new Indigenous Art Exhibition of pieces on loan from a local art collector. Council is Regional Library committed to changing the art on display every 6 months. Council's Ceramic – collection remains on display at the newly renovated Library.
Coordinate and facilitate cultural and Review and recommend a plan for A report to Council has been prepared for February 2014, and arts projects throughout the Region a Cultural/Arts Centre within the recommendation will be made to Council by 30 June 2014 – Region Continue to liaise with local Council supports the Cultural Development Committee, who were consulted in arts/cultural groups to identify the development of the Public Art Policy adopted in December 2013. Council cultural/artistic projects within the also collaborated with Rosby Sculptures in the Garden to purchase two pieces – Region of public art for installation in Mudgee's Lawson Park
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 1.4.3 Provide equitable access to a range of places and spaces for all in the community Public facilities to be accessible On-going monitoring of existing On-going responses to works requests throughout the year and condition buildings assessments as required. –
Coordinate the provision of local Facilities available Income has remained on par with prior years. community centres and halls for – community use Corporate and Community Buildings Implement recommendations and Corporate and community buildings capital works are mostly completed for this upgrades actions of Buildings Strategic Plan year as per the Operational Plan. –
Protecting our Natural Environment Goal 2.1: Protect and enhance our natural environment Strategy 2.1.1 Ensure land use planning and management enhances and protects biodiversity and natural heritage Include biodiversity and heritage as Implement Comprehensive Review of Comprehensive DCP undertaken ahead of schedule. key components in the development Development Control Plan (DCP) application process through the development assessment process in relation to environment protection Manage environmental and cultural Continue to prepare REF’s for REFs for road works were completed during the period. – factors impacted by physical works Council works on Council lands Work with local Aboriginal Groups Council continues to engage the Aboriginal Reference Group (ARG) in the preparation of Review of Environmental Factors. Further staff training was undertaken in relation to the Aboriginal Land Sensitivity Mapping project. –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 2.1.2 Minimise the impact of mining and other development on the environment both natural and built Work with the community and Address issues as part of This is an ongoing program involving liaison with government departments in government agencies to identify and Environmental Assessment the assessment of integrated applications and state significant development. – address the issues and mitigate impacts associated with mining Represent Council on Community Council has appointed representatives to the Community Consultative Consultative Committees Committees for Ulan, Moolarben, Wilpinjong, Charbon, Inglenook, and Kingsgate developments.
Drive the development of studies and Commence implementation of Council continues to address the impacts of the resources sector through strategies aimed at addressing the recommendations of Local policy including the affordable housing strategy, DCP, amendments to the LEP longer term impacts of mining Services Assessment undertaken and Town Structure Plans which are on-going and reflect the outcomes of the – on behalf of Council and DOPI Local Services Assessment.
Work with the Department of Address issues as part of Council has continually worked with the Department of Planning and Planning in the approval process to Environmental Assessment Infrastructure to ensure that local concerns are recognised in the assessment – ensure community concerns are of State Significant Development. addressed in consents Strategy 2.1.3 Raise community awareness of environmental and biodiversity issues Deliver projects which work towards Implement a roadside vegetation A grant of $20000 from the CW CMA is currently being used to provide weed protecting biodiversity and management plan control and erosion control along a high value vegetation section of Robertson – regeneration of native environment Rd
Pursue grant funding for The second half of the grant from NSW Fisheries to undertake rehabilitation environmental projects works at Putta Bucca is underway, due to be completed by March. A funding application has been submitted to the NSW Environment Trust to undertake erosion control works downstream of the detention basin on Rifle Range Road. –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Support National Tree Day Facilitate National Tree Day This program is planned to be carried out in April 2014.
Work with schools to promote School Veggie Patch This program was not carried on by Council during the period. environmental awareness amongst students Red Hill Our contribution to Red Hill was the provision of meeting space for an education day for the school students.
Green Day Council sponsored Green Day in July 2013 through a contribution of $3000 Strategy 2.1.4 Control invasive plant and animal species Effective weeds management Continue to manage noxious Total property inspections year to date is 912. Of that 689 are new property weeds inspections. WAP target for new property inspections is 650. –
Provide education through the Noxious weeds administrator manages facebook content relating to noxious web site weeds control. Also attended Green Day and provided education to over 700 – students.
Undertake weed control on Due to unseasonal conditions 800km of roadsides have been sprayed. roadsides and Council land Condition will determine to total number of kilometres sprayed. –
Continue to host the Serrated On-going - Council hosting this project. Tussock State Weeds – Management program Collaborate with agencies to manage Use the web site to raise Comments included on website and in Community News regarding attacks on feral animals awareness of the impact of stock by both feral and domestic animals. – domestic pets on rural land managers
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Protecting our Natural Environment Goal 2.2: Provide total water cycle management Strategy 2.2.1 Identify and implement innovative water conservation and sustainable water usage management practices Encourage reduced water Continue to implement water Council adopted a Water and Sewer pricing structure that complies with the consumption through Best Practice pricing with reliance on user requirements of NSW Office of Water Best Practice Guidelines. Water tariffs Pricing charges are structured such that a minimum of 75% of residential water revenue is generated via water consumption charges, with the balance from access charges. Water consumption is seasonal, and consumption this financial year is on par to the same period last year.
Implement water conservation and Investigate options for water The IWCM project has commenced, with a consultant engaged. reuse programs conservation –
Work to secure water for agriculture Continue to work with State Council will be undertaking dialogue with State Government to ensure that we and urban use Government to secure domestic are able to receive subsidies for the Rylstone/Kandos sewer scheme. water supply –
Promote an active role and Continue to make representations Council is represented at the Murray Darling Association by Clr John Webb participate in the review of the and Mr Russell Holden. Murray Darling Basin Plan Strategy 2.2.2 Maintain and manage water quantity and quality Identify and plan future maintenance, Complete drainage works from Works commenced - approx. 60% complete renewals and upgrades for Council’s Rifle Range Road to Jubilee Oval – stormwater assets
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Indentify and continue urban Ongoing - Horatio St. detention basin (Catchment B) designed. Investigation stormwater improvement program into WSUD opportunities underway. –
Identify and undertake culvert Drainage maintenance and culvert replacement works continue throughout the replacement & causeway year. Both causeways identified for replacement have been completed. – improvement program
Achieve NSW Government Best Develop and implement an A consultant has been engaged to update the evaluation study and proceed to Practice management of Water Integrated Water Cycle the Integrated Water Cycle Management Strategy. This project is on schedule Supply and Sewerage Management Strategy for completion in June 2014 to allow a strategy to be adopted by Council in – early 2014/15.
Develop and implement a Drinking A consultant has been engaged by NSW Health to assist Council in developing Water Management System a Drinking Water Management System –
Identify and plan future maintenance, West Mudgee water distribution Tender documentation has been produced for design work. Tender period will renewals and upgrades for Council’s extension commence upon issue of construction certificate for development of Caerleon – water supply infrastructure
Mudgee Water Treatment Plant The original plant designers are assessing current process and structure Headworks Augmentation deficiencies with the aim to achieve original design capacity prior to further augmentation.
Redbank Dam stabilisation works Physical dam wall works have been completed, revegetation and landscaping – works will be completed during Autumn 2014. Identify and undertake mains Current financial year program is 50% complete with works in Church Street replacement & improvement and Herbert Street remaining to be completed this financial year. – program Strategy 2.2.3 Protect and improve catchments across the Region by supporting Catchment Management Authorities Support the Central West Catchment Represent Council on CW and Council was represented by staff and Clr John Webb at Central West Management and Hunter Central Hunter CMAs Catchment Management Authority meetings. Rivers CMA Catchment Action Plan implementation
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Continue riparian rehabilitation Continue Riverbed regeneration 600m of erosion control has been undertaken along the Robertson Road program along waterways drainage system. Regeneration works along the Cudgegong River at Mudgee – and Rylstone planned for April
Continue to manage Putta Bucca On-going maintenance throughout the year and completion of grant funded Wetlands Project catchment management project. –
Install permanent water source to Project has commenced to install a watering system to help Dads Army Putta Bucca Wetlands volunteers develop and maintain trees and gardens. –
Provide education to the community Participate in National Water Councils organised the Carp Muster event for National Water Week. of the importance of waterways Week activities Strategy 2.2.4 Maintain and manage waste water quality to meet Environmental protection Agency (EPA) Standards Identify and plan future maintenance, West Mudgee sewer pump station Tender documentation has been produced for design work. Tender period will renewals and upgrades for Council’s construction commence upon issue of construction certificate for development of Caerleon – sewerage treatment infrastructure Commission the new Mudgee The treatment plant and pump station works were commissioned in late 2013. Sewerage Treatment Plant and The plant has since consistently met EPA discharge quality requirements with associated works exception of phosphorus in which chemical dose testing continues in order to – achieve all requirements within the coming months.
Decommissioning Mudgee Sewer Concrete structures cleaned and dried out after the last use of the plant in Treatment Plant (Putta Bucca) October 2013. Preparatory works underway for earthworks to commence after – the summer period.
Identify and undertake mains Mains replacement program has been completed for this financial year with the replacement & improvement mains renewal program to be undertaken in March-April 2014. – program
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Improve and develop treatment Sewerage treatment plans for Detailed design documentation completed. Currently investigating staging options to ensure quality of waste Charbon options and cost implications for construction of a centralised sewerage water meets EPA standards scheme to service Rylstone, Kanods, Charbon and Clandulla. –
Continue to improve outgoing Trial works over the last 6 months at Rylstone STP have provided substantial water quality at all sewerage improvements in discharge quality. Similar works are currently being planning – treatment plants across the for Kandos STP. Region Achieve NSW Government Best Develop and implement Liquid A draft policy has been drafted. Currently working on fees and charges Practice Management of Water Trade Waste Policy and Pricing scenarios for recommendation to Council. – Supply and Sewerage
Protecting our Natural Environment Goal 2.3: Live in a clean and environmentally sustainable way Strategy 2.3.1 Educate, promote and support the community in implementing waste minimisation strategies Promote a philosophy of Reduce, Ongoing Education through web New e-waste contract has been implemented through Netwaste with collection Reuse, Recycle site to start as soon as basic infrastructure is installed by contractor. –
Provide a domestic recycling and Kerbside and local recycling All towns and villages that receive a kerb-side waste service also receive a waste services for all residents facilities kerb-side recycling service. In addition, all rural waste transfer stations have a through kerbside collection and rural recycling service. waste transfer stations Promote home composting initiatives Develop an education program Council undertakes education as required through the community news. The for green waste through Community News introduction of a kerb-side green waste bin will be investigated through a waste – strategic plan that has commenced.
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 2.3.2 Support programs that create environmental awareness and promote sustainable living Participate in regional procurement Regional scrap steel, green waste All contracts are in place for these services. contracts for waste services that processing, used motor oil, house provided added value. hold chemical collection, e-waste Review and recommend to council This review will be undertaken as part of the waste strategic plan commenced business opportunities for in January 2014. – improved services through regional contracts Participate in regional investigations Participate in Netwaste steering Business Manager Resourses and Recreation is a member of the Netwaste for collaborative solutions to committee for strategic direction of Steering Committee and attends meetings as required. problem wastes types. the group Apply for available grants under the Apply for grants to upgrade or Grant opportunities will be investigated through the waste strategic plan. NSW Government 'Waste Less introduce services to the Mid- Recycle More' package Western Community that reduces landfill tonnes and Co2 emissions Strategy 2.3.3 Support programs that create environmental awareness Build community awareness through Investigate better use of Council’s Maintenance of web site. environmental education web site for environmental – awareness Facilitate and promote community Scoping work for this project is underway, currently obtaining community – garden programs feedback. Implement alternative energy and Investigate options for solar Options have been reviewed, subsidies are too low at this time to pursue solar sustainable technologies in physical electricity generation on all technologies with current budget allocation. Report to Council to be completed works and service delivery administration buildings to ascertain whether this activity should be funded. –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Building a Strong Local Economy Goal 3.1: A prosperous and diversified economy Strategy 3.1.1 Support the attraction and retention of a diverse range of businesses and industries including tourism Business expos targeting Presence at 2-3 conferences or Participation includes Country & Regional Living Expo, RDA Texpo, businesses that complement key events where the Region can be KPMG/Mudgee Wine Event, NSW Planning Institute of NSW Conference. – local industries marketed
Work with business and industry Conduct two business breakfasts Options to support local business development are currently being considered. groups to facilitate business on business development topics This will include consideration of the benefit/participation in business – development workshops for existing breakfasts. businesses in the region Establish a process of capturing and Produce annual update to A review of available statistics and data for the Region is underway in monitoring relevant economic data to Economic and Business Profile preparation for the booklet update in April 2014. – identify opportunities, trends and booklet needs of local businesses Develop and strengthen partnerships Conduct two think tank forums to The next forum is proposed to occur in March 2014. with major employers in the region encourage business leaders to – participate in local economic development Work with the community to identify Be aware of new business Assisted business investors with data and relevant information about economic economic development opportunities investors coming to the Region development opportunities as per Economic Development Updates to Council. – and work with them to promote benefits Work with MRTI to identify target Develop parameters for target Council has renewed its contract with MRTI for the delivery of tourism markets and promote the region markets in terms of how tourism marketing services. This activity is to be the responsibility of MRTI and should – will be developed in the Region be removed as a Council activity.
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Develop existing events in the region Identify opportunities to submit Assisted existing and new event proponents with relevant information about and attract new event proponents to bids for new events and events as per Economic Development Updates to Council. Submitted hold major events and festivals in the conferences and support event successful bid for NSW Country Championships and NSW Libraries – region proponents holding or wishing to Conference. hold events in the Region
Strategy 3.1.2 Encourage the development of a skilled and flexible workforce to satisfy local industry and business requirements Work with business and industry Conduct two think tank forums to The next forum is proposed to occur in March 2014. groups to identify the main skills encourage business leaders to shortage areas participate in local economic – development and provide feedback on skills issues Encourage workers to move to the Presence at 2-3 conferences or Participation includes Country & Regional Living Expo, RDA Texpo, region for employment opportunities events where the Region can be KPMG/Mudgee Wine Event, NSW Planning Institute of NSW Conference. – where skills shortages exist marketed
Building a Strong Local Economy Goal 3.2: An attractive business and economic environment Strategy 3.2.1 Promote the region as a great place to live, work, invest and visit Provide brand leadership, market the Presence at 2-3 conferences or Participation includes Country & Regional Living Expo, RDA Texpo, Region’s competitive advantages events where the Region can be KPMG/Mudgee Wine Event, NSW Planning Institute of NSW Conference. – and targeted marketing of investment marketed opportunities Strategy 3.2.2 Provide leadership on economic development initiatives and identify resources and infrastructure required to drive investment and economic growth in the region Promote the development of Review airport development Land acquisition completed first 6 months of 2013/14. EOIs to develop airport infrastructure at the Mudgee Airport strategy and promotional master plan due Feb 2014. – as an opportunity for business opportunities in the future expansion in the aviation industry
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Facilitate the production of a study Provide information package Housing and development information and statistics included in Business and on investment opportunities in the regarding development Economic Profile Booklet. Provide property information to investors in – local property market opportunities in property market response to ongoing telephone enquiries.
Lobby State and Federal Government Continue to lobby government Successful Resources for Regions Round 1 application for Ulan Road. on infrastructure needs of local agencies and departments on the Applications submitted to Resources for Regions Round 2 (9 applications) and businesses including transport and provision of infrastructure to meet Cobbora Transition Fund (5 applications). communications linkages community needs Ongoing negotiations with NSW Ministry for Transport regarding air services to – the Region.
Strategy 3.2.3 Support the expansion of essential services (education, health) to match business and industry development in the region Lobby State and Federal Government Continue to lobby government Continue to work with Western Health Network and Medicare Local regarding for expanded health and education agencies and departments on the health services in the Region. – services provision of infrastructure to meet Ongoing negotiations with NSW Ministry for Transport regarding air services to community needs the Region. Work with local service providers to Continue to work with Western Council continues to auspice meetings including Interagency in both Mudgee maintain an acceptable level of NSW Local Health District and Rylstone on a monthly basis, Transport Working Party on a quarterly – service delivery basis, and attends Home and Community Care forums regionally. Work towards highlighting the Continue to work with early childhood network to improve access to preschool deficiencies in education needs and early childhood intervention services. across the Region in particular Applications submitted to Regional Development Australia Fund, Resources – Pre-School and High School for Region Fund and Cobbora Transition Fund for funding of Mudgee Region Early Childhood Hub. Partner with the Department of Participate in local services Complete Planning and Infrastructure in the assessment project and working review and monitoring of service group to address issues and delivery in the Region priorities Strategy 3.2.4 Develop tools that simplify development processes and encourage high quality commercial and residential development Develop a step by step guide to Develop a guide to assist potential No action in this period assist potential investors to work investors and developers to work through the regulatory framework through regulatory framework
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Review plans and controls with Continue to update and review Economic development action plan was approved by Council for the 2013/14 economic impacts guides, as required, to keep up year. with changes in legislation and the economy Building a Strong Local Economy Goal 3.3: A range of rewarding and fulfilling career opportunities to attract and retain residents Strategy 3.3.1 Support projects that create new jobs in the region and help to build a diverse and multi-skilled workforce Work with lead agencies for Continue to work with employment Not funded in 2013/14 budget. employment to identify trends and agencies to identify trends and discuss issues impacting develop strategies to assist employment employment opportunities across the Region Encourage local businesses to Continue to work with local Not funded in 2013/14 budget. explore traineeships and businesses to promote traineeship apprenticeships focused on youth and apprenticeship positions, employment including educating businesses on available government support. Strategy 3.3.2 Build strong linkages with institutions providing education, training and employment pathways in the region Work with lead agencies for Continue to work with education Continue to work with lead agencies in early childhood sector regarding the education in the region and providers on the provision of lack of preschool and early childhood intervention services. understand their roles and services to meet community Meetings held with TAFE to discuss future regional opportunities. – responsibilities in economic needs development Pursue opportunities to develop a Attend meeting with CSU/TAFE to Meetings held with TAFE to discuss future regional opportunities and university outreach campus with discuss future opportunities to partnerships with CSU. – offerings aligned to local industries deliver tertiary education in the Region
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Connecting our Region Goal 4.1: High quality road network that is safe and efficient Strategy 4.1.1 Provide traffic management solutions that promote safer local roads and minimise traffic congestion Work with the RMS to improve road Continue to liaise with the RMS on Regular meetings and consultation continue to be held with RMS to discuss safety road safety matters opportunities to improve road safety in Mid Western LGA. –
Regulate effective and appropriate Contribute to and support load Council review applications for B-double routes on local roads and make user activities on the road network limit variations and B-Double recommendations to support or reject these applications to our Local Traffic – restrictions on various local roads Committee. as necessary Review speed limits and traffic Council continue to liaise closely with RMS road safety to identify traffic management management and road safety issues. To date in 2013/14 no speed limit reviews have been identified but safety audits will be undertaken following Blackspot and other major projects on their completion.
–
Partner with Transport NSW Continue to support the Transport Transport Working Group meetings continue to be auspiced by the Mudgee regarding local transport needs Working Group Community Transport Service, and are held on a quarterly basis. –
Participate in relevant regional Facilitate the Local Traffic Staff support supplied to all meetings with minutes reported to Council transport committees and working Committee meetings. – parties Strategy 4.1.2 Provide a roads network that balances asset conditions with available resources and community needs Annually review the Roads Asset Undertake Review Asset Roads Asset Management Plan will be reviewed in March / April 2014. Management Plan Management Plans
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Undertake Review Roads Roads Strategic Management Plan will be reviewed in March / April 2014. Strategic Plan
Implement the works program in Complete Operational and Capital Council's 2013/14 capital and maintenance program for roads and bridges is accordance with the Roads Asset Expenditure Program for Roads progressing. Projects have been identified for additional budget allocations. Management Plan and Bridges including Capital – Works Refer Capital Works Section 3 Manage State Roads in MWRC continued to carry out the maintenance of the state highways under the consultation with RMS RMCC. The heavy patching and reseal program are complete. The major RMS Springfield Widening Project on SH18 at Gulgong has commenced with all – drainage works nearing completion. Project completion date is 2016. Continue ongoing maintenance of Ongoing maintenance continues on the Regional Network. REAPIR funding regional road network was successfully secured for a widening and rehabilitation project on the Ulan Road which is currently underway. Federal Blackspot funding was also secured for 3 projects on the regional network. One project is complete and – the remaining 2 projects are underway.
Continue reseals, rehabilitation, The works program is progressing as planned with two additional projects grading, re-sheeting of Councils planned for early 2014. Completed to date 2.3km of rehabilitation projects , local road network consistent with 20.9km of reseals, 34km of resheeting and 443km of grading. Currently Roads Strategic Plan grading and resheeting is on hold due to dry conditions. –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Pursue additional funding for Lobby for funding for roads Successful application for $9.5 million to Resources for Regions Round 1 for – upgrading of roads infrastructure Ulan Road. Ensure that major developers pay Council has been successful with funding of the Ulan Road Strategy and will for the impact additional continue to ensure that developers contribute appropriately to the impact they development will have on road have on Council's road network. An example of this has been the agreement – network by Cobbora to upgrade roads to their proposed development.
Strategy 4.1.3 Develop and enhance walking and cycling networks across the Region Implement the Pathways Strategic Undertaken Kandos to Clandulla Delays with approvals from Railway authorities prevented this project from Plan Pedestrian link starting. Walkways in Gulgong The Gulgong walkway is complete to 80% of this years budget. The remaining works planned for 14/15 will be completed following the intersection upgrade at the cemetery entrance being undertaken as part of the Castlereagh highway Springfield Widening Project. The walkway will be completed this financial – year.
Continue Cudgegong River A funding application of $150k was successfully secured from RMS for pedestrian walk way to Glen 12013/14 and met dollar for dollar by Council. This enabled the proposed Willow/Putta Bucca footbridge across the Cudgegong River to be constructed in the 13/14 financial year. Following the tender process a contract has been let to design and build the footbridge. The bridged design is nearing completion and the major – components being currently fabricated. Site works to commence in March 2014.
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Connecting our Region Goal 4.2: Efficient connection of the region to major towns and cities Strategy 4.2.1 Develop a regional transport network, in partnership with other relevant government agencies, that grows with the needs of business and industry Support the continuation of Work with service provider to The commercial passenger services between Mudgee and Sydney was commercial passenger services at maintain passenger services to ceased in December 2013 due to Brindabella being placed in receivership. Mudgee Airport end from Sydney Council has been able to secure the services of Air Link to and from Sydney on – an interim basis, working closely with NSW Transport and a number of airlines for a permanent service. Continue maintenance and Hazards identified in the OLS (obstacle limitation survey) were reduced this operation of Mudgee Airport year and the CASA audit was conducted with minimal notifications received. Electrical and runway pavement assessments were carried out to meet CASA – airport operating requirements.
Lobby for improved highway Continue to lobby for improved Council is represented at the Bells Line Expressway Group by Clr Percy linkages along the Great Western access to Western NSW from Thompson. Highway and Bells Line Sydney Pursue the State Government and Continue to lobby for passenger The State Government has advised that the rail line requires an investment of ARTC to have passenger rail rail access $300 million in upgrades to make it workable, and that use of the line would services returned to the region. have to be significant enough to provide a reasonable return on that investment. The State Government has clearly stated that reopening the line would need to be on a commercial basis.
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 4.2.2 Create a communication network that services the needs of our residents and businesses Pursue improved broadband and Continue to lobby for improved There has been some progress towards the rollout of NBN in this Region but mobile coverage with Government internet speeds and mobile was ceased at the direction of the new government. The Mayor, Deputy Mayor and major service providers coverage throughout the region and General Manager are meeting with Federal Minister of Communications – Malcolm Turnbull in February.
Good Government Goal 5.1: Strong civic leadership Strategy 5.1.1 Provide clear strategic direction through the Community Plan, Delivery Program and Operational Plans Ensure actions of the Operational Successful delivery of Year 1 Council is on track to deliver all aspects of the Operations Plan. Plan and Delivery Program are Operations Plan – completed on time, on budget and meets success criteria Strategy 5.1.2 Provide accountable and transparent decision making for the community Conduct Open Days twice per month Continue to hold “Open Day” prior Open days held prior to Council Meetings. to Council Meetings –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Strategy 5.1.3 Provide strong representation for the community at Regional, State and Federal levels Continue to lobby State and Federal Work with the Mayor to access The Mayor and General Manager hold regular meetings with local members to Government on all matters that are of Local Members and Ministers on highlight key issues and areas of interest in the Mid-Western Region which – interest to the Mid-Western Region relevant issues require attention from government.
Strengthen relationships with local The Mayor and General Manager hold regular meetings with local members to State and Federal members highlight key issues and areas of interest in the Mid-Western Region which – require attention from both State and Federal government. Engage with Regional Directors of Senior members of staff are in constant contact with a number of State State Government Government officials on a case by case basis when we require their assistance –
Good Government Goal 5.2: Good communications and engagement Strategy 5.2.1 Improve communications between Council and the community and create awareness of Council’s roles and responsibilities Publish monthly editions of Monthly distribution of Community Community News is distributed on a monthly basis directly to 8,500 Community News News households in the Region and is also available online. –
Provide an up to date and functional Continue to update web site Website views have remained relatively stable at a monthly average of 21,883 web interface views during the six month period ending December 2013. –
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Regularly report to the community in Investigate options for Council's communications activities utilise a range of channels which includes a variety of interesting ways dissemination of information on a the launch of social media, traditional print & broadcast media, targeted project by project basis outreach to stakeholder groups, advertising and marketing. –
Operate and maintain a community Maintain Works Request System Council maintains and operates a works request system that saw 2354 works works request system that provides requests received between July and December 2013, with 1754 or 75% – timely and accurate information and addressed within the target timeframe. responses Participate in Village Forums across Provide access to Councillors and Village forums were held during October/November. Council is currently the region senior staff through Village reviewing how it will communicate and have strategic conversations with its – Forums community.
Ensure the community has clear Provide a customer focused web Council maintains a complex website which saw 131,298 page hits between information about who to contact in site July and December 2013, and average of 21,883 per month. – Council Educate the community on Council’s Provide Access to Council’s Council maintains a complex website which saw 131,298 page hits between roles and responsibilities Corporate Planning Documents July and December 2013, and average of 21,883 per month. both through the web site and – Administration Centres
Strategy 5.2.2 Encourage community access and participation in Council decision making Seek feedback on policy Continue to utilise local media in Council continues to use a range of media to seek feedback on policy development and local issues addition to Council’s Web site for development and local issues. This has been extended to include social media – information dissemination and the use of online survey tools.
Provide opportunities and make it Encourage attendance at Council During the first 6 months of 2013/14, 47 members of the public spoke at Open easy for the community to participate Meetings Day preceding each Council Meeting. – in and influence decision making
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Good Government Goal 5.3: An effective and efficient organisation Strategy 5.3.1 Pursue excellence in service delivery Benchmark Council’s service Provide Planning and Building Council met the reporting requirement for the Department of Planning delivery against relevant Statistics to Department of Performance monitoring Review. Mid-Western continues have a high level of organisations Planning productivity. The performance reporting indicated the productivity levels of Mid- Western as the highest in the wider region, combined with the processing times achieved; this indicates that the development assessment function of – Council is performing well.
Local Government Reporting A report on comparative information on NSW Councils was presented to Council at its meeting on 6 November 2013.
Conduct bi-annual community Conduct annual satisfaction The Community Survey was undertaken by customer service staff in surveys 2014 & 2016 survey December 2013, and results will be collated and reported to Council in – February 2014
Reflect on service provision and Conduct quarterly all of Council Quarterly Staff Update meetings have been completed with all staff as review work regularly Staff Updates across all work sites schedule to date. The next round of meetings is proposed for March 2014. –
Work with Staff towards ongoing Council is subject to an inbuilt productivity gain via rate pegging, where the productivity improvements rate peg amount is less than the Local Government Cost Index. Council management continues to review all aspects of the business to ensure that the – organisation is operating effectively and efficiently.
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Provide a responsive customer Reply to all correspondence within 17,216 items of correspondence were received in the last 6 months and 90.8% service function 14 days were answered in within 14 days –
Strategy 5.3.2 Promote Council as a great place to work for talented people Attract, retain and develop a skilled Implement a meaningful Training Training Program was adopted by the Executive and is currently being workforce Program undertaken in accordance with the program –
Promote our core values of We continued to promote the values of the Council via internal Respect, Integrity and Recognition communications and externally via our Employment Website. –
Continue to improve performance Following the trial last year the process was finalised and implemented again appraisal process for all this year. employees Provide a safe, healthy and non- Continue promotion of the Work Workplace inspections have been carried out in accordance with a monthly discriminatory working environment Health and Safety Act and ensure schedule; Health & Well Being Day in September for all employees; successful the highest level of work place completion of SatateCover OHS verification audit; asbestos and emergency safety evacuation training for wardens; adoption of Asbestos Management Policy; – audiometric testing
Provide a positive working Next Survey scheduled for March 2014 – environment Conduct annual Employee Opinion Employee Opinion Survey 2014 Next Survey scheduled for March 2014 – Surveys Strategy 5.3.3 Prudently manage risks associated with all Council activities Monitor and review Council’s Provide up to date Policy Register Council has a rolling program to review policies every 2-years.
policies and strategies Enhance the information systems Develop Smart Phone Application This project has been discontinued with a view to upgrading the website to that support delivery of Council to improve communication with allow for responsive design. This will allow different devices (iphones, tablets) activities the community, and access to to view the website correctly and is due to be undertaken in 2014/15. information
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Delivery Program (4 Years) Operational Plan (1 Year) Achievement - 6 Monthly Status Provide long term financial Update and Implement Long Term The Long Term Financial Plan has been started, as a part of the annual sustainability through sound Financial Plan through Integrated Integrated Planning and Reporting (budgeting) requirements. – financial management Planning and reporting process Ensure strategic and asset Maintain an up to date asset Ongoing systems improvement work, including integration of Works Requests management plans are underpinned management system with Assets, and revision of Asset Management Plans for all major categories by sound financial strategies of infrastructure continues. –
Comply with relevant accounting Continue to achieve a high Council received an unqualified audit report for the 2012/13 financial standards, taxation legislation and standard of financial management statements in September 2013. No material issues were identified in other financial reporting obligations Management Letters. All of Councils taxation and other financial reporting obligations have been met – on time to 31 December 2013.
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