COVER
2014-15 MUDEC Student Handbook
MiamiOH.edu/luxembourg Contents
WELCOME - 3 IMPORTANT CONTACT INFORMATION - 4 LUXEMBOURG & THE CHATEAU - 6 • Map • Living in Luxembourg • The Chateau
PRE-DEPARTURE - 11 • Checklist (things to do before leaving) • Cross-Cultural Engagement & Goal Setting • Maintaining Eligibility • Scholarships, Financial Aid & Making Payments • Orientation • Academics • Passports & Visas • Housing • Money Matters • Health Prep • Getting There • Packing & Luggage
ON THE GROUND - 31 • Culture Shock & Revisiting Goals • Residency Permit Reminder • Important Policies • Transportation • Registering for Next Semester - Revisited • Housing Revisited • Budgeting Revisited • Student Activities • Technology and Staying in Touch • Health Abroad • Safety Abroad • Independent European Travel
POST-MUDEC 47 • Reverse Culture Shock • Staying Connected to your Study Abroad Experience Welcome Dear Student, Congratulations on your acceptance and welcome to MUDEC! Program Introduction Located in the historic Château de Differdange, the Miami University Dolibois European Center (MUDEC) has been a leader in international education since the program’s inception in 1968. With over 45 years of superior educational opportunities in a historic yet grandly modernized European environment, MUDEC’s distinguished program boasts the expertise of past ambassadors, government officials, linguistic experts, and educators well known in the country for their excellence. Concerts at the Philharmonie (Luxembourg’s modern concert hall), visits to the European Parliament in Strasbourg, France, and weekly lectures and/or activities from prominent Europeans remain unique features of the program. Students acquire foreign languages by linguistic and cultural opportunities and develop a cultivated repertoire of customs, travel and food—all of which easily attest to the high quality of the MUDEC program. Studying in Luxembourg is enrichment for the rest of your life and gives you the foundation to do anything! The Château de Differdange Situated in a park at the center of Differdange, Luxembourg is MUDEC’sChâteau de Differdange, a 15th-century castle modernized to meet the needs of a 21st century education. Once a stopping point for Charles the Bold (Charles le Téméraire), the Château offers MUDEC students a computer lab, Wi-Fi, an extensive upper-foyer lounge, a library, a grande salle des fêtes (the Grand Hall), additional study lounges, staff and faculty offices, classrooms, and of course the Cave. Some faculty and staff, including the Dean, live in the Château. The Cave, MUDEC’s student lounge (once the Château’s wine cellar), is a comfortable, quiet space. Appointed with couches, a study area, a TV, and Wi-Fi access, students can relax, do homework, and plan out their weekends. The Cave offers a kitchenette equipped with plates, silverware, microwaves, refrigerators, and a small dining area. The Cave also houses MUDEC’s laundry facilities, lockers, a foosball table and vending machines. We urge you to read the contents of this handbook for important details concerning a variety of topics ranging from academics and pre-departure logistics to culture shock, health & safety, and housing. Feel free to contact our MUDEC staff members – in Oxford or in Luxembourg – for any questions, and we look forward to getting to know you better as you begin your exciting journey abroad!
Best regards, The MUDEC Staff
MUDEC Student Handbook { 3 Important Contact Information Miami University Dolibois European Center (MUDEC) in Differdange, Luxembourg 1, Impasse du Château, L-4524 Differdange, Grand Duchy of Luxembourg Main Switchboard – Tel: 011-352-58-22-221, Fax: 011-352-58-22-22-204 Château Hours of Operation Monday-Thursday, 8:00 am – 10:00 pm Friday, 8:00 am – 5:00 pm Saturday and Sunday, closed except before mid-terms and finals
Dr. Thierry Leterre, Dean Tel: 011-352-58-22-22-201 (office), Email: [email protected] Contact Dr. Leterre for any questions about: • The European Experience credit • Disciplinary issues • Missing/lost passports • General health & safety information
Raymond Manes, Assistant Dean Tel: 011-352-58-22-22-202 (office), Email: [email protected] Contact Mr. Manes for any questions about: • Course schedules and time conflicts • Cashless accounts • Force-adds • Outstanding bills • Language petitions • Independent studies • Study tour information
Crici Dumont, Housing Coordinator Tel: 011-352-58-22-22-206 (office), Email: [email protected] Contact Ms. Dumont for any questions about: • Homestay requests • Questions about living in Lux • Homestay assistance in Lux (transportation, hairdresser, medical • Student residency permit process appointments, etc.) • Laundry tokens
4 } MUDEC Student Handbook Carlo Specchio, IT Services/Librarian Tel: 011-352-58-22-22-210 (office), Email: [email protected] Contact Mr. Specchio for any questions about: • Textbook ordering and textbooks in • Computer and printing assistance at general the Château • Checking out books from MUDEC’s library
Katie Grady, Student Activities Coordinator Tel: 011-352-58-22-22-205, Email: [email protected] Contact Ms. Grady for any questions about: • Student activities • Culture shock • Weekly meal schedules • Participating in local Discovery Tours • Joining the Student-Faculty Council • European travel
Miami University Dolibois European Center (MUDEC) Office in Oxford, Ohio 217-222 MacMillan Hall, 501 E. Spring Street, Oxford, Ohio 45056, USA Main Line – Tel: 513-529-5050. Fax: 513-529-5051 Email: [email protected] Lux Office Hours of Operation Academic Year: Monday-Friday, 8:00 am – 5:00 pm Summer: Monday-Friday, 7:30am – 4:30 pm
Lynn Butler, Coordinator Tel: 513-529-9694, Email: [email protected] Contact Ms. Butler for any questions about: • The application process • Program deposits • Academic advising and course • Scholarships offerings • Becoming a MUDEC Student • Pre-departure orientation sessions Ambassador in Oxford • Lux Club
Gina Asalon, Advisor Tel: 513-529-8372, Email: [email protected] Contact Ms. Asalon for any questions about: • The application process • Program deposits • Academic advising and course • Scholarships offerings • Becoming a MUDEC Student • Pre-departure orientation sessions Ambassador in Oxford • Lux Club
MUDEC Student Handbook { 5 Luxembourg and the Château Living in Luxembourg Luxembourg: More than 1000 years of history in the heart of Europe
Luxembourg, located between Belgium, Germany and France, is a small country just 51 miles (82 km) from north to south and 35 miles (57 km) from east to west. The charm of the Grand Duchy is enhanced by its towering castles, famous abbeys and medieval cities; its old battlements mingle within the modern Luxembourg City. The passing of the Celts and the presence of the Romans have left significant traces on its present territory. When Siegfried, Count of the powerful House of Ardennes, chose to build his castle in 963 on land he purchased from a Trier monastery, he set into motion centuries of expansion and growth, violent and turbulent wars and a culture that truly appreciates independence and the right of self-rule. The fruits of Siegfried’s labors are still visible today near the Grund in the city of Luxembourg. Luxembourg became the home of one of the most powerful dynasties of the Middle Ages, the House of Luxembourg, which produced four emperors for the Holy Roman Empire, four kings for Bohemia and one king for Hungary. The names of Henry VII, John the Blind, a Luxembourg national hero, Wenceslas, Charles IV and Sigismund recall this period of Luxembourg’s history ending in the 15th century. Then a long period of foreign domination followed, which ended only in the 19th century. During the 15th and 17th centuries, Luxembourg experienced devastating disease and starvation which resulted in waves of émigrés. American President Franklin Delano Roosevelt descended from one of those families. Political unrest in the 1830’s led to the transfer of the western, French-speaking areas of Luxembourg to Belgium. The remaining Luxembourgish-speaking areas later became the independent Grand Duchy of Luxembourg. It was only in 1867 with the Treaty of London that Luxembourg attained total independence. The price of Luxembourg’s freedom and neutrality was a complete dismantling of the mighty fortress, although some parts of it still remain in the city today. Luxembourg was not immune to the worldwide depression in the 1920s, but rebounded with the industrial revolution and the growing prosperity of the three steel and iron factories, which remain among the world’s leading steel producers. The occupation of German troops during both World Wars imposed a terrible hardship on Luxembourgers, but they persevered with inspirational radio messages of hope transmitted by Grand Duchess Charlotte, who was living in exile. The second liberation by American troops in 1945 cemented a relationship characterized by a deep respect and true friendship that has since continued between the Grand Duchy of Luxembourg and the United States. Excerpts from an address by George Koenig, quoted after Living in Luxembourg by the American Women’s Club of Luxembourg, 13th Edition, 1996-1997; and The Grand Duchy of Luxembourg, Press and Information Service, Luxembourg Government, 1993.
6 } MUDEC Student Handbook More Information about Luxembourg GOOD MANNERS Social situations are generally more formal in Luxembourg than in the U.S. Greet clerks when entering public places with moien, bonjour or Guten Tag and say addi, au revoir, or Auf Wiedersehen before leaving. Shake hands when greeting and parting. Good friends greet one another by kissing on the cheek three times. First name basis with adults comes only when they know one another very well. Never visit without calling first and never call between noon and 2pm, as this is when families gather for lunch. The Say it in Luxembourgish So et op Lëtzebuergesch continental style of eating is used, with the fork in the left hand and the knife in the right. Both hands are kept “Good day” Moien (pronounced “moy-yen”) above the table at all times and it is not proper to have “Good bye” Addi (pronounced “ah-dee”) hands in the lap during a meal. It is also improper to “Please” Wann ech gelifft (pronounced “von esh ge-leeft”) have elbows on the table. “I would like (that)” Ech wëll (daat) SAFETY “Thank you” Merci (pronounced “mer-see”) In Mercer surveys of the major world cities, “Do you speak English?” Schwatzt Dir Englesch? (“Schwetz dear Anglish?”) Luxembourg City consistently scores among the highest for personal safety. Luxembourg has a low crime rate but travelers anywhere in Europe should always be cautious, especially in airports, train stations, and touristy plazas, parks, or restaurants where pickpockets are common. RESTAURANTS In a restaurant, the tip is usually included in the bill. If so, an extra tip is not necessary but appreciated. However, tipping is not the same in Europe as in America; a hefty tip (10-20%) would suggest that the waiter does not “earn enough money” and thus needs extra change or bills. In Europe, the waiters are considered professionals at their jobs and expect to be treated with respect; rounding up by 50 Euro cents for very good service is the correct amount. Also, to even get the check, be sure to ask. FOOD Gastronomy in Luxembourg has wonderful discoveries in store. The food is of very high quality and highly international, with much of the cuisine being French and German inspired. Popular dishes are Judd mat gaardebounen (smoked pork with broad beans, the national dish), Quetschentaart (plum tart made from special plums), Fritten (French fries), Ham an Zalot (ham and salad) and freshwater fish. Sausages, potatoes and sauerkraut are common foods and a wide variety of fresh fruits and vegetables are available in season. LANGUAGE The official languages for legislative and governmental purposes are French and German. The national language is Lëtzebuergesch (Luxembourgish), a very old Moselle-Frankish German dialect. Most Luxembourgers are quadrilingual and speak Lëtzebuergesch, French, German and English and may speak additional languages such as Portuguese and Italian. Most Luxembourgers will not address newcomers in Luxembourgish and will often opt for the more common French, German or English. Improve French and German skills beyond what
Luxembourg and the Château { 7 is possible in the classroom by speaking it outside class. In shops, on the street, etc. people may quickly switch to English when they notice an American accent; but if one wants to speak in French, German or Luxembourgish, just tell them and be politely persistent. Language is a priceless key to understanding other cultures and making friends. Whenever traveling, learn several basic phrases in the local language. It is a sign of respect and even simple phrases like “hello, please and thank you,” can go a long way in building rapport. FAMILY: The importance of family is well established in Luxembourg, leading it to be a very family-oriented country. Many families still gather for lunch from noon until 2 pm for the main meal, though this trend is dying out, and dinners are becoming more important. The extended family has a strong influence, and most families have only one or two children. RECREATION: Cycling and hiking are favorite activities, mostly because of the beautiful scenery. The famous Tour de France passes through the country. Soccer, jogging and volleyball are also enjoyed. There are facilities for golf, tennis, squash and water sports. Hunting and fishing are popular. Numerous parks, theaters, movie theaters and museums are available. Gardening and watching television are popular leisure activities. The cultural arts are important. THE ROYAL FAMILY: His Royal Highness Grand Duke Henri (an honorary Miami alum) ascended the throne in 2000 when his father, the Grand Duke Jean, abdicated in his favor. Henri and his wife, the Grand Duchess Maria, have five children: Crown Prince Guillaume, Prince Felix, Prince Louis, Princess Alexandra and Prince Sebastien. The family is actively involved in the Luxembourg community and respected by their people. GOVERNMENT: Luxembourg has a constitutional monarchy with the Grand Duke as the Head of State. Executive powers are shared by the Grand Duke and a 12 member cabinet of ministers. Legislative power lies in the Chamber of Deputies, members of which are elected by the populace. The Prime Minister is the only cabinet position that the Grand Duke selects himself. In turn, the Prime Minister selects the rest of the cabinet, who must be Luxembourgish citizens. Luxembourg has 20 embassies on foreign soil. It is a member of NATO, the UN, and the BeneLuxembourg economic coalition with Belgium and the Netherlands. THE EUROPEAN UNION: Luxembourg was a founding member of the European Union and Luxembourg City is one of the three capitals of the European Union. The EU established several institutions in Luxembourg including: the European Court of Justice, the Court of Auditors, the European Investment Bank, and the Secretariat of the European Parliament. ECONOMY: Luxembourg enjoys a very high standard of living, and a strong economy with very low unemployment. The steel industry still plays a large role in the Luxembourgish economy, albeit a smaller part than it did in the past. In a diversification effort, the country increased the number of banks to become a leading global banking Center. Today, Luxembourg City has more than 200 banks and is one of the world’s leading financial Centers. Tourism also plays a large role in the economics of the country.
8 } MUDEC Student Handbook CLIMATE: The Luxembourgish climate resembles Britain’s. It is variable, with average temperatures ranging from 32 degrees Fahrenheit (0 Celsius) in Jan. to 67 Fahrenheit (20 Celsius) in July. Damp, cool weather predominates and it is good to be prepared for rain. Hot spells can develop in the spring and summer; snow is minimal in the winter, although ‘black ice’ does occur. RELIGION: The majority of Luxembourgers are Roman Catholic, the official state religion. Most Catholic observances are also legal holidays. HOLIDAYS: • January 1, New Year’s Day: customary to visit family and friends to wish them a happy New Year. • Carnival is a winter festival mainly occurring the week before Ash Wednesday. Major Carnival celebrations take place on Carnival Sunday and Shrove Tuesday (Mardi Gras). Many dances and balls are custom during this time, often requiring costume dress. • Easter is a religious holiday and spring feast. Every family colors Easter eggs during this season, and on Easter Sunday, children receive the eggs and other gifts hidden in the garden. • June 23 is the National Luxembourg Holiday. The Grand Duke’s birthday is celebrated, even though it is not his actual birth date. The celebration includes fireworks, dances, and military parades • The Schueberfouer is an ancient annual amusement fair. The holiday is three weeks of fun in August and September filled with games, great food, amusement rides, and souvenirs for sale. • November 1, All Saints’ Day: This religious holiday, also known as Toussaint, is a celebration of deceased loved ones and is commemorated with reunions at cemeteries for religious ceremonies. • December 6, St. Nicholas Day: On this eve, St. Nicholas comes with small gifts for well-behaved children. • December 25, Christmas Day: Christmas is celebrated by feasting with family and exchanging gifts. Gift exchanging is not emphasized as much as it is in the U.S. TIME: Luxembourg practices daylight savings time which begins at 2 am on the last Sunday of March and ends at 2 am on the last Sunday of October. Just as in the U.S.: Spring Forward – Fall Back. Luxembourgers use the 24 hour clock for everything. To convert to the 12 hour system, subtract 12 starting at 13:00 (1 pm). • Business hours are generally from 9/10 am to 6:00pm or 7:00pm, Monday thru Friday. Many shut down for family lunchtime between 12:00-2:00pm (but the supermarket and bakeries remain open).
Luxembourg and the Château { 9 The Chateau
AMENITIES • Lounge area with TV and couches (“The Cave”) • Kitchen with refrigerator and microwaves • Vending machine • Foosball table • Washers and dryers • Lockers • Large outdoor area • Wi-fi • Library MEALS • Continental breakfast at the host’s home is provided 7 days a week (pre-paid through e-Bill).See the “Homestay” section for more details. • The Meal Plan (pre-paid through e-bill) includes Monday-Thursday lunches at the castle with 2 options: vegetarian and non-vegetarian. MUDEC’s own chef prepares the meals daily in the Château’s kitchens. A fully stocked salad bar, fresh bread, and water are provided with each meal. MUDEC can accommodate vegetarian and vegan preferences & food allergies. See the MUDEC Staff for details. • Other meals may be purchased in town or can be prepared at the Center’s student kitchenette, which has microwaves and refrigerators (no stoves). • The Chateau does not provide dinner. Students’ hosts may provide dinner, but they are not required to do so. See the “Homestay” section for more details. • Food prices in Europe are generally higher than in the United States. Taxes (and often tips) are already included in the prices. A meal out in Luxembourg costs $20- 25. There are no 24-hour food stores. Most grocery stores close at 6.00 p.m. • Inquire about a restaurant’s ability to split bills before ordering. LAUNDRY • There are three washing machines and three dryers at the Center. Cost per load is about $7.00. Do not overload dryers and allow plenty of extra drying time. • Some families may be willing to do students’ laundry, but they may charge for this service. Arrange the price before giving them laundry. • There is one laundromat in Luxembourg City, but its prices are higher than at the Château. • There are two dry cleaners in Differdange and several in Luxembourg City, but they are expensive. • Never wash clothes in the sink / bath tub or hang wet clothes in the host’s home! • Bring Febreeze® to use when no time for laundry. Pre-Departure Checklist of items to take care of before leaving for Luxembourg:
c Academic Advising: Plan your course schedule for MUDEC and post-MUDEC (you will register for the following term while in Luxembourg). • Consider doing an Independent Study while in Lux and earn 1-4 credit hours c Grants & Scholarships: Complete any application requirements for grants or scholarships. c Contact Information: Compile a list of numbers/emails for academic advisors and Miami offices, European hosts, credit cards, U.S. medical professionals, etc. for easy access. c Make copies of the following documents: • Passport, including official signature page (a copy will also be uploaded in your study abroad profile) • Temporary Stay Authorization Letter (AST) • Credit card and ATM-debit card numbers • HTH card • Housing letter (including Lux address & contact information) c Taking Medication? Get a semester’s supply before you go or make sure you can obtain your medicine while abroad. c Doctor’s visit: While it is not required, it may be a good idea to get a check-up before you go to Luxembourg, especially if you have any pre-existing conditions. c Inform your bank and credit card companies of your travel plans: Let them know the specific dates you’ll be abroad and any countries you plan to visit (including layover cities on the way there and back). Otherwise, they may freeze your account for suspicious activity. c Post-MUDEC Housing: Plan for housing upon return to Oxford. c Address and mail: Cancel/change address with the local Post Office off/on campus in U.S. c Power of Attorney: Consider giving a parent/guardian Power of Attorney c Voting while overseas? Check out this link for more info: www.youthvoteoverseas.org c Driver’s License: renew if it will expire while in Luxembourg c Grad School Deadlines: Plan for graduate school exams accordingly (i.e. LSATs, MCATs, GREs, etc.)
Pre-Departure { 11 Cross-Cultural Engagement & Goal Setting One of the most challenging aspects of studying abroad today is meeting the locals and interacting with them in personal, meaningful ways. Many people expect that dropping in on a new city and country will be easy, that getting around will be seamless, and that locals will naturally welcome them with open arms. The reality is that meeting people and getting past “hello” is more difficult than we might expect, especially if we stay for just a few weeks or months. All of us need to adapt our thinking and behavior as we enter a new country or travel to an environment that is different from what we are familiar with. If we don’t change our behavior, we often miss out on opportunities to interact with the locals and form friendships. We might misunderstand the local perspective or offend people. As a result, the entire study abroad experience can feel incomplete or less satisfying than we expected. Many students deal with the stress of living in a new environment by staying in a “bubble,” surrounding themselves with the food, people, language, and technology from home. They hang out with other students from home, speak English or their native tongue outside of Goals can be small or class rather than the local language, and talk regularly with friends and family back home. Although cell phones, the Internet, Skype, and other technologies make it easy for students large, but make sure to speak with family and friends on a daily basis, they also make it possible for them to they are SMART: remain inside a bubble, unengaged with the people they came to meet. specific, measurable, We want you to use your experience abroad to see the world through different eyes, learn attainable, relevant, about different ways of life, and engage with local people and their concerns. Although we and time-based. realize you want to travel and see many parts of the world, we also hope you will invest time in meeting the people, interacting with them on a personal level, and understanding how they see the world. If you invest the time, you will have opportunities to form friendships and change attitudes, including your own! We also encourage you to be purposeful with your study abroad experience and set goals for yourself. Here are a few questions to help get you started understanding what exactly you want to accomplish while you are in Luxembourg. By setting some pre-departure goals, you will more easily be able to see just how much you’ve accomplished and grown in just four short months. • Start by simply asking yourself why you decided to go to Luxembourg in the first place! Was travelling across Europe the motivating factor or were you interested in learning more deeply about Luxembourg and its surrounding areas? Try to make a list of things you’d like to do and/or work toward while you are abroad. • Try to set goals for different aspects of your life. What are some things you can do in Luxembourg that will help you work toward your academic goals? Your career goals? Your personal goals? During study abroad experiences, there are many challenges that are quite common. Goals can also be set in anticipation of certain challenges during your stay. Some of the answers to these questions may be vague now, but keep them in mind and revise as you go. • How can you interact effectively with people, including your hosts, in Luxembourg in
12 } MUDEC Student Handbook personal and authentic ways? • What can you do to step outside the “bubble” and meet the locals, learn about their interests and attitudes, and see life from their perspective? • What can you do to avoid making stereotypes about people in your host culture? • What are some things you can do to relax if you feel yourself becoming overwhelmed or stressed out? (Excerpts from Duke, S. T. (2014). Preparing to Study Abroad. Sterling, Virginia: Stylus Publishing.)
Maintaining Eligibility Acceptance into the program is contingent upon maintaining eligibility. Violations against the Code of Student Conduct and/or failure to maintain a minimum cumulative GPA of 2.5 could render you ineligible to participate. In such cases, your admission to the program will be withdrawn – even if you have already purchased your plane ticket and it is only days before your departure. All students are subject to a second disciplinary check soon before departing for Luxembourg and GPAs will be checked.
Scholarships, Financial Aid & Making Payments
Scholarships Thanks to the generosity of many individuals and organizations, MUDEC is able to offer scholarship assistance to a number of qualified students. Through the university, other departmental and general scholarships are also available. In some cases, the Oxford Luxembourg Office specifically recommends students for those scholarships. The majority of scholarships awarded by the Luxembourg Office is based on both merit and documented need (as indicated per FAFSA results). Note: Students interested in scholarship assistance must meet the general criteria for program admission. FAFSA: For most Luxembourg scholarships and many general Miami scholarships and forms of financial aid, Miami students must apply for assistance annually by completing a federal aid form: the FAFSA (Free Application for Federal Student Aid). The entire process can be done online (www.fafsa.ed.gov) or students may pick up a paper FAFSA in the Office of Student Financial Assistance in 121 CAB (513-529-8734). Confirmation of the application should be received immediately if completed online or approximately 4-6 weeks after filing a paper FAFSA. The recommended FAFSA submission deadline is March 15.
Pre-Departure { 13 MUDEC SCHOLARSHIPS FOR SEMESTER /YEAR-LONG STUDENTS: There are numerous scholarships specifically available to students attending MUDEC for a semester or academic year who have filed a FAFSA. • The Don and Susan Kasle and Félix Chomé scholarships are the only two scholarships that require an additional application, which can be obtained through the “Learning Content” section of the online application. • For all other MUDEC scholarships, admitted students who have filed a FAFSA are automatically considered for these and NO separate application is required. • MUDEC Scholarship amounts vary each year. For the 2014-15 academic year, awards averaged around $2,000. In addition to documented financial need, the student’s GPA, essay, university conduct record, and letter of reference are taken into consideration.
MUDEC SCHOLARSHIP AWARD TIMELINE: Scholarships awarded through Oxford Luxembourg Office will be submitted to the Office of Student Financial Assistance (SFA) in May for Fall students and Visit in October for Spring students. Once approved, the SFA Office will distribute StudyAbroad.MiamiOH. award notices and will credit the scholarship no sooner than 10 days prior to edu and click on FINANCES the start of the Luxembourg Program. If there is a positive balance, students will for more scholarship receive a refund from the Miami Bursar’s Office. Go to Bannerweb and set up direct deposit in order to receive the funds as quickly as possible. Note that NO and financial assistance scholarships can be disbursed without MUDEC course registration. information. Note to year-long students: If studying abroad for an academic year, the amount will be divided in half and the second portion will be awarded approximately ten days before the spring Lux semester starts. TRANSIENT STUDENTS FROM PARTNER UNIVERSITIES: Students from partner universities should consult their university’s financial aid and study abroad offices for sources of aid. Those who attend public universities in Ohio can apply scholarships from their home institutions, as well as federal financial aid, under the Ohio Consortium Agreement. OUTSIDE SCHOLARSHIPS: There are a plethora of outside scholarships available. One excellent source of support is the Gilman Scholarship for students receiving Pell Grants: http://www.iie.org/gilman. Pick up an informational brochure from Karla Guinigundo in 208 MacMillan Hall. AIRFARE GRANT (for semester- or year-long study abroad): Miami students with demonstrated need (per FAFSA results) are eligible for up to $600 in the form of a grant and may receive the remainder of their airfare in the form of an interest-free university loan. You can find the application online at http://MiamiOH.edu/ admission/finaid/study-abroad/airfare-grant.html or contact the SFA Office.
14 } MUDEC Student Handbook Financial Aid Semester and Academic Year Programs: All financial aid should be applicable when studying abroad on the Luxembourg Program. File a FAFSA and also check with a financial aid counselor in 121 CAB to ascertain the applicability of scholarships, loans and/or grants, and to clarify any questions. If additional funding for studying abroad in Luxembourg is needed, you may be able to apply for additional student loans through the Office of Student Financial Assistance. Summer Programs: Typically a financial aid package is divided equally between the fall and spring semesters. If financial aid is needed for the summer workshop program (and you have already received financial aid during the academic year), a financial aid counselor in 121 CAB will have to determine what aid eligibility remains for the summer. Aid eligibility will be determined once you register for summer courses, have a FAFSA on file, and complete all outstanding requirements. If you are not deemed eligible for aid, you may apply for a private loan, or parents of dependent students may apply for the Federal Direct PLUS Loan. If you have not already applied for financial aid during the academic year, a FAFSA should be completed to determine eligibility. Note: You cannot use your Miami scholarships for summer session(s). Beginning in April, you will be notified of your eligibility for summer financial aid upon registering for summer classes.
Making Payments Semester/Year-long students: A deposit Mandatory Orientations of $250 is required to secure your spot in the MUDEC program. “Committing” Two (2) mandatory pre-departure orientations are held the semester to the program is not complete until this before you attend Luxembourg. Do not schedule any work shifts or group deposit has been submitted. projects during these times. Greek events or other social activities are not considered excused absences. Summer students: Program fees are paid in three (3) installments to the On arrival in Luxembourg, you will participate in a mandatory 2-3 day Luxembourg Office by check or money on-site Integration Program designed to acculturate you further. order, made payable to Miami University. Transient students from partner universities: You are more than Please check the Academic Bulletin for welcome to participate in these orientations, but if you are unable more information. to attend, an alternate date/time will be set for you to speak with the Luxembourg advisor about the material that is covered.
Academics Remember that you are first and foremost a student on the Luxembourg Program! While traveling is important, academics should be the number one priority. Attendance is required and exams are given in each course. For a full list of courses and academic requirements, please refer to the Academic Bulletin. (http://MiamiOH.edu/academics/bulletin)
Pre-Departure { 15 Registration Proper registration is extremely important for receiving financial aid and academic credit. All holds must be cleared from your account before you can register. Semester /Year-long Students: You will enroll for at least 16 hours each semester. All students must register for a Semester Study Tour Course and the Lux Study Tour Component, a Sprint Study Tour Course, a Foreign Language (French or German) course, and the 1-hour Lux European Experience credit. If you do not register for and/or maintain these required courses, the Dean has the right to drop you from the program. See the Academic Bulletin for more information. Summer Program Students: Your 3 classes (totaling 9 credit hours) can be counted as a LUX 3 Interdisciplinary Thematic Sequence and/or the Global Perspectives requirement. See the Academic Bulletin for details. Registration for Return: Meet with an academic advisor before leaving for Luxembourg in order to work out a schedule for returning to the U.S. You will be registering for the following term’s classes while still in Luxembourg.
Study Tours All students take two study tour courses (one semester, one sprint) as part of their 16 credit hours. Study tours are unique to our Luxembourg campus and are often students’ favorite part of their international experience. You will begin by learning about the course topic in the classroom, but for 5-6 days during the semester, your professor and a Lux staff member will take you “into the field” to learn about the topic in context. For example, a course titled “The Rise and Fall of Hitler” will travel for 6 days to Poland and the Czech Republic to explore the direct impact Hitler’s reign had on these two countries and the people within them. Study tours are available on a first-come, first-served basis on the day of registration, so you should always have back-up classes planned. There is little flexibility for force-adds, but students can be added to a wait list for courses that are full. Email Assistant Dean Raymond Manes ([email protected]) to be placed on a wait list.
Independent Study Students are strongly encouraged to complete an independent study project while Luxembourg. Independent studies are an excellent way in which to study a particular topic in-depth while continuing to fulfill various academic requirements overseas. An independent study can be undertaken as a rigorous extension of classroom work, a course of intensive guided reading on a topic not covered in a regular course, or as a chance to do research. Please note that Independent Studies must be arranged prior to departing the U.S. Independent studies may not replace courses that are taught regularly (i.e. every year). This includes regional campus courses. Any Miami student is eligible to submit a proposal. Finding an instructor willing to mentor an independent study is always the student’s responsibility, but the instructor will assist in shaping and refining the study.
16 } MUDEC Student Handbook You may only register for 1-4 hours of independent study at MUDEC. Independent study projects must be approved by the instructor and the department chair. • If using independent study hours to reach the required 16 hours, written permission of the MUDEC Dean must be obtained prior to leaving for Luxembourg. • If enrolling in 20 hours or more due to an independent study, written authorization from the MUDEC Dean must be acquired prior to leaving for Luxembourg. • An independent study may be completed as a substitute for MUDEC’s language requirement. In this case, a petition form would need to be submitted to the MUDEC Dean which includes written support from an academic advisor. Contact the Oxford Note about course Luxembourg Office to obtain the form and send the completed form to Mr. Raymond and program Manes at [email protected]. • A copy of your completed Independent Study form with the required signatures of the materials: You are Miami faculty and department chair (and the Dean’s written permission, if applicable) encouraged to save should be turned into the Oxford Luxembourg Office. Originals should be submitted all course materials to the Registrar before the semester begins. (e.g. syllabi, exams, • Independent study projects may be directly supervised in Luxembourg by only some of the MUDEC faculty. Other MUDEC faculty may be able to assist students, but will not assignments, readings, have the authority to supervise or grade independent studies. and housing letter). • Sample Independent Study Possibility: The Luxemburger Wort (Luxembourg’s most These materials may important newspaper) has now released their website in English. Students may contribute to their website and/or submit articles to use as an Independent Study. be useful to ensure Check with an advisor/professor for details about this possible Independent Study transfer credit or to opportunity. (www.wort.lu - click the British flag for English) apply for government jobs, bar exams, etc. Textbooks You will be responsible for purchasing required textbooks and/or course materials and getting them to Luxembourg. Check Niikha and Miami’s bookstore website www. mubookstore.MiamiOH.edu to verify textbook information. You may purchase books at the Miami University bookstore, online, or at an off-campus textbook vendor. Keep in mind, you must have all textbooks by the first week of classes. Textbooks can be packed in suitcases or be shipped to the château prior to the beginning of the term. Please thoroughly read the section Mail & Packages concerning château closure dates, times, etc. prior to shipping. If necessary, check with the airlines for the cost of an extra suitcase. Note to full year students: If purchasing books while in Luxembourg, please have books shipped to parents, who can then forward them on to the château.
Academics & Grades MUDEC courses have the same academic rigor and quality as those offered on the Ohio campuses. Consequently, it is important for you to take your academic courses and study seriously. As with all Miami courses, class attendance is required, and final and other examinations will be assigned. Although it is possible for you to take one course at MUDEC as credit/no credit (which
Pre-Departure { 17 may be included in the Thematic Sequence), it is important to note that students are not encouraged to take a course for credit/no credit, if the course meets a divisional, major or minor requirement. For Miami students: All grades from the Luxembourg Program will automatically show up on your DARs. No transferring of grades or credits is necessary. Credit transfer & transcript requests for transient students from partner universities: Prior to departing for and after returning from Luxembourg, transient students from partner universities should meet with an academic advisor from your home institution to ensure the proper transfer of academic credit. Requests for transcripts from Miami can be obtained from the Registrar’s office at www.MiamiOH.edu/registrar. Click “Transcripts” on the left and then the follow directions to order one online. Note: Miami does not automatically send a transcript, and the Registrar’s office WILL NOT fax transcripts.
Attendance Students must follow attendance policy of the center. Semester and Year-Long Students: The MU Student Handbook, Chapter 9 (1.9.B) of the Undergraduate Academic Regulations, states, “Every student is expected to attend every class session for which the student is duly registered.” At MUDEC, this means attending class from Monday morning through Friday, with classes ending around noon on Friday. MUDEC recognizes, however, that from time to time the need may arise for you to miss a class. However, the number of such absences may not exceed the total number of credit hours of the course in question, and may in no case exceed THREE per course, even for a five- hour language course. If the number of absences exceeds the permitted limit, you may be dropped from the class by the instructor (which could result in falling below the 16 credit-hour minimum for attendance at MUDEC, and thus being in violation of the conditions for enrollment at MUDEC). Summer Program Students: The MU Student Handbook, Chapter 9 (1.9.B) of the Undergraduate Academic Regulations, states, “Every student is expected to attend every class session for which the student is duly registered.” At MUDEC, this means from Monday morning through Wednesday. MUDEC recognizes, however, that from time to time the need may arise for you to miss a class. Attendance policies are at the discretion of the individual professor. Please check with summer workshop instructors for more information.
Disability Accommodations If classroom accommodations are needed for a disability while studying abroad, please notify the appropriate university office as soon as the application for study abroad is accepted. For converting textbooks, purchase textbooks early and contact the Rinella Center as soon as possible. • For Learning Disabilities and/or Attention Deficit Disorder:The Rinella Center, 14 CAB, (513) 529-8741 • For Physical or Other Disabilities: Student Disability Services, 19 CAB, (513) 529-1541
18 } MUDEC Student Handbook Withdrawing from the Luxembourg Program Prior to the beginning of the program: If you withdraw before the program begins, you must submit a written statement of withdrawal to the Oxford Luxembourg Office advisor or via email at: [email protected]. A written statement MUST be received in order to switch the campus back to Oxford and enable registration for Oxford courses. Please A passport is the only indicate the reason for withdrawal (for program statistical purposes). universally accepted After the start of the program: If you wish to withdraw once the program has started, form of identification you should contact the MUDEC Dean. You may not just leave the program. The Dean and and is mandatory the Luxembourg staff will inform you of your options. Remember that there may be both for traveling in the financial and academic consequences for withdrawing from the program. Students from European Union. partner universities must contact the international office at their home institution to inform them of the decision and to determine what procedures must be followed. You should carry your passport with you Passports & Visas whenever traveling in Europe, including Passport the first day of the You will need a passport that is valid for at least six months beyond the date of the Luxembourg Program. Information and forms to obtain a passport are available at: http:// Integration Program travel.state.gov/passport. Please note that the acquisition process must be started several in Luxembourg!!! months ahead of departure. Unless the passport is expedited (which has additional costs), it typically takes 4-6 weeks to receive a passport. Miami’s Global Initiatives Office in 216 MacMillan also processes passport applications Monday-Friday from 8am-5pm. To get a new passport, students will need the following: • a certified birth certificate • a photo ID • two checks or money orders (visit the link for current costs) • one passport photo (available at the Print Center or off campus) More information is online at: http://www.MiamiOH.edu/global/passport
Ask your parents/guardians or your designated emergency contact to obtain a passport, just in case they need to go abroad to assist in an emergency.
Procedures to follow if passport is lost/stolen: • Go to local police station and file an official report • Contact Dean Leterre immediately ([email protected]) or call his emergency number: +352 58 22 22 911 • Locate a U.S. Consulate/Embassy and begin paperwork to reissue new passport (Note: it typically costs ~$100 or more to replace passport) • Make sure to have enough cash and/or funds in case it’s necessary to stay extra time in the country while a new passport is being processed.
Pre-Departure { 19 Residency Permit (Semester/Year-long Students Only) Step 1 – Prior to Departure: You will receive a “Temporary Stay Authorization” – also referred to as the AST – letter from the Luxembourg Foreign Affairs Ministry. This letter serves as the first step in obtaining a residency permit. IMPORTANT: The Residency Permit Step 2 – During the Program: Within 90 days of entering Card allows students to stay and travel Luxembourg, U.S., you will need to register with the Luxembourg within the Schengen area only between Foreign Affairs Ministry and apply for the ‘titre de sejour’ or the dates which the Ministry for Foreign Residency Permit card. An in-country doctors visit and TB test (TB Affairs has indicated on the permit, but X-ray and injection) is required by the EU and the Luxembourg not before or after. government to receive residency. MUDEC staff will provide more details about obtaining the Residency Permit during the Integration Program. You are prohibited from traveling before or after the Luxembourg program semester dates. MUDEC and Miami will not provide assistance for students who are arrested, detained, or deported due to overstaying permit dates. Please inform family and friends of this policy. Schengen Area Members (i.e. countries you may not visit before or after the program): Austria, Belgium, The Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Iceland, Norway, Switzerland. Traveling to a non-Schengen member country (ex. UK and Ireland) IS permitted as they are not part of the Schengen Treaty. However, if you visit one of these countries after the program, you must fly back to the United States from that country.
Visa for Non-U.S. or Non-European Students If you are not a citizen of the United States, Canada, Mexico or the European Union, an additional D visa is needed to participate in the full-year or semester, or summer Luxembourg Program. Please visit http://Washington.mae.lu/en/consular-section/visas to determine visa requirements. Please also visit the Oxford Luxembourg Office to get started on the process as soon acceptance into the program has been confirmed. Allow time to gather documents and then an additional three months to get the visa. Be aware that you will need to go to Washington DC to be fingerprinted in order to obtain the visa, so please apply while in Oxford. Note: Please double check the destinations of any study tours in case additional visas are needed for those particular countries!!
20 } MUDEC Student Handbook Housing
The European Homestay All students live with a European host during their time at MUDEC. You are a paying guest in their homes. There are a wide range of hosts: some may treat students cordially as a boarder, while other hosts may develop a close relationship with their student(s). Some have hosted for 25 years! Previous students have found it very rewarding to make the effort to develop a close relationship with their hosts. Keep in mind that such a rapport is more difficult to develop if you are never at home on the weekends and/or evenings. Some students have no interest in chatting and bonding and therefore disappoint the hosts. Sometimes the reverse is true. Be considerate of hosts’ rules, even if in disagreement with them; you are a guest in their homes. Housing Basics • Housing letters are distributed approximately 1-2 months prior to your departure. • What’s included? Hosts will provide a room, heating, lighting, a daily shower, desk/table, chair, lamp and continental breakfast 7 days a week. A few students will have to share a double room, but you will be notified in advance if this is the case. • What’s NOT included? European hosts are not required to provide lunch or dinner, laundry facilities, or internet. See the “The Chateau” section for information on meals and laundry and the “Communication & Etiquette Tips” section below for information on using internet at your host’s. • Writing to your host: You MUST write your host a note upon receipt of your Housing letter. Send the letter via airmail and allow at least two weeks for delivery. A picture is also appreciated. Email is acceptable if an address is provided on the housing letter. Don’t be discouraged if there is no reply. Not all Europeans use their email as frequently as Americans, and some have a hard time reading/writing English. Please don’t worry; all will be ready for arrival! • Traveling independently? It is your responsibility to get to your host’s home. Give them a detailed travel plan for arrival in Luxembourg (including airline and flight numbers). Check for best time to arrive. Communication & Etiquette Tips for a Positive Homestay Experience Proper etiquette is essential to making your homestay experience as pleasant as possible. Please adhere to or discuss the following topics with one’s European host in order to avoid potential misunderstandings. • Communication is the key. Discuss house rules the first week of the program. If any of the rules are unclear, be sure to ask questions for more detailed information. • Continental breakfast: A European continental breakfast typically consists of breads and jams, cereals, coffee, tea, milk or juice. Should you have food allergies or special dietary preferences/restrictions, please communicate these early on to the family. Ask what the breakfast arrangements will be (i.e., will it be sitting out or is permission granted to use the kitchen to prepare it oneself). Inquire about what to do in the event that various breakfast items are running low. • Phone and internet usage: Ask if it is allowable to use the host home phone (to call parents upon arrival and/or call Lux program friends) and if so, adhere to their preferred
Pre-Departure { 21 calling hours. Remember that Luxembourgers are charged for each call by the minute. European hosts are not required to provide internet services. • Cleaning: Ask specifically about how and when your room and bathroom will be cleaned. Remember that keeping personal belongings stored neatly is a sign of respect to your European host. Inquire about the availability of cleaning supplies in case additional cleaning is needed. Spill a glass of juice? Please take responsibility, inquire where cleaning supplies are located, and clean it up promptly. • Linens and towels: Find out early on when linens will be changed/cleaned. Ask about when to strip bed and/or where to bring dirty towels and sheets. As a reminder, please use the host towels and sheets only in the host’s home – do not pack them for travels. • Kitchen use: Ask if and when the use of the host kitchen is allowed. Please respect their rules regarding meal preparation at the home and inquire about rules regarding food storage. • Dinner: Families are not required to provide dinner. However, if invited to dinner, be sure to be on time and do not cancel at the last minute. It is also good etiquette to bring a small gift upon arrival at dinner (ex. small bunch of flowers or box of candy). Some students may cook at home if they have their host’s approval. You are not expected to help with yard work, etc. in exchange for meals. • Daily living at the home: Sometimes European hosts accommodate guests in a building and/or room that have a separate entry than the immediate house. This does not signify that you are not welcome to interact with the European host or come into the main home. Establish the expectations regarding home access during the first week as Europeans are much more sensitive to private living space than Americans. No overnight guests are permissible in the host’s home. • Bathroom usage: If necessary, ask to arrange a bathroom schedule to meet everyone’s needs. Also, most families do NOT appreciate students taking a shower after 10 p.m. • Keys: Guard host’s key carefully by bringing a lanyard or key-chain. Lost keys usually require replacing all the locks in the home and may cost students $400 or more to replace. Make sure that the front door is always closed and locked! • Bring a small gift: The arrival gift does not need to be expensive (~$10). Try finding something special from your hometown or state. Hosts have probably been given lots of Miami things, and picture books of the U.S., so try to think of something different - a picture frame, locally-made candy, cookies, crafts, etc. Also bring a few family photos to show them. • When leaving a room, especially for an extended period, make sure that the heat and all lights are turned off. Electricity, water and heating fuel are considerably more expensive in Europe. Doors are kept closed to preserve heat. Remember to also close the doors and windows when leaving and to be quiet when coming home late at night. • Do not air-dry your laundry at your homestay. No two homestays are the same, nor are relationships between the hosts and students. Do not expect to have the same situation as another student, even with the same family as a friend who had them before. If in doubt about ANY aspect of the homestay, please contact Crici Dumont ([email protected]). Mutual communication can avoid misunderstandings and conflicts.
22 } MUDEC Student Handbook Housing After MUDEC • Plan early for return housing! • Seeking Sublet Partners? Let Facebook help! On Facebook.com, Search for “Miami University Study Abroad.” Click on “housing.” List request or sublet with contact information. The Luxembourg Office and Global Initiatives departmentdo not assist students with sublets, nor do they keep advertisements or other promotions. • On Campus Housing (MU students): If you are currently residing in Miami residence halls, you MUST notify the HOME (Housing) Office of the semester you will be in Luxembourg so room and board charges for that semester can be canceled. If these charges are not canceled soon enough, they will appear on your bill along with Luxembourg charges. The Bursar’s Office will not clear fees until these charges are canceled. Note that modifications to housing arrangements must be done IN PERSON! Visit the HOME Office in 111 Shriver Center or contact them by phone (513-529-5000) or by email ([email protected]). • If, after arrival in Luxembourg, you decide to live on campus upon return and have not previously signed a contract, notify the HOME Office as soon as possible. • Off-Campus Housing:If you plan to live off campus upon return, work out the details before leaving campus. This is especially important if leaving fall semester and coming back in the spring. Be very careful about signing a lease and having to sublet part of it in order to go to Luxembourg. Oxford Rents, Miami/Oxford Commons, Fox and Hounds, and College Suites may have a limited number of one-semester spots available. Add money to your MUlaa account PRIOR Money Matters to leaving for Lux. Adding funds while in How much money you need while abroad varies according to your interests, budget, and Lux can take from 24 personal spending habits. However, the average student spends an additional $5,000-$7,000 per semester for travel expenses while in Europe. Because small expenses add up quickly, it to 48 hours to post. is very important to budget funds. Most importantly, expect to have unexpected fees! The current estimated cost sheet can be accessed at www.MiamiOH.edu/luxembourg/academic- programs-schedule/calendars-course-offerings-handbooks.
MUlaa You will use your MUlaa accounts to make purchases at the Château. You will need your Unique ID and password in order for the MUDEC staff to process any transactions. Please note that no cash transactions will be accepted at the Center (except for vending machine purchases) and MUlaa will be required for on-site printing, copying, souvenir purchases, and obtaining laundry tokens. Funds in the MUlaa account are non-refundable and non- transferable but will remain in your account until used. To add funds to your MUlaa account, you should login to your MyCard page (accessed through the MyMiami portal) and click the “add money” link on the right-hand side of the screen. From that link, you and/or your parents/guardians will be able to electronically deposit funds into your MUlaa account.
Pre-Departure { 23 • MUlaa Homepage: www.hdg.MiamiOH.edu/MiamiIDcard/MUlaa/ • MUlaa Cashnet Log-in Screen for students/parents/guardians: https://commerce. cashnet.com/cashnetb/SelfServe/eBillLogin.aspx?client=MUOPROD
Doing Lux on a Budget • If you are working within a limited budget, it can be economical to spend weekends in Luxembourg, participate in the Discovery Tours, and/or take shorter daytrips into France, Germany and Belgium. Some of the world’s most beautiful and historic sites are within a radius of 2-3 hours. Don’t forget to explore historic Luxembourg City! • Plan to spend about €120 during the week in Luxembourg. This figure may include laundry, extra meals (including dinners), groceries, postage, evenings out, etc. • Plan on approximately €160-€200 per weekend of travel outside Luxembourg, depending on the destination and if staying in hostels. • Make weekly and daily budgets, and stick to them! Be on alert for special student rates and discounts. Inquire about overseas • Attend free events around the community or at the Dolibois Center. ATM withdrawal fees • Shop in street markets or major chain supermarkets. versus foreign transaction • Put off making purchases until learning about the range of available products and fees to determine which prices. way of making purchases • When traveling, stay in youth or student hostels. Do note that sometimes you may find good, even less expensive rates at certain hotels and B&Bs, so definitely research your will save you more money. options before making a booking! Also inquire about daily withdrawal limits prior to Spending & Obtaining Money in Lux (Recommendations) departure. • Copy and/or scan all credit card, ATM, bank account, and passport information, and keep these documents in the folder the Oxford Luxembourg Office provides at orientation. • Take several forms of money: When arriving in Luxembourg and traveling in Europe, always carry several backup forms of money in case of difficulties with ATMs, credit cards, etc. Some street vendors, cafés and small shops do not accept Visa or Mastercard (ex. if under 20 Euros) or at all, so have some Euros as a back-up or in case credit cards fail, or the ATM malfunctions. Take two ATM cards - in case one is lost, stolen, or eaten by the ATM machine. • Obtaining foreign currency in the U.S.: Many banks can provide you with €200-€300 before leaving for Luxembourg. Additional Euros can be obtained from ATMs in Luxembourg. • Credit Cards: Two different cards on two different accounts would be ideal - just in case the first card is stopped due to identity theft. Visa and MasterCard are the most widely accepted; Discover and American Express cards are not widely known in Europe. Inform credit card companies in advance of plans to study abroad. Give specific dates otherwise they may freeze accounts for suspicious activity. • ATM-Debit cards: Cirrus or Plus ATMs are easy to find in Europe. Using ATM-debit cards are more popular than credit cards. If possible take both types of cards – a regular credit card PLUS an ATM-debit card so parents/family members can deposit cash into a U.S. account and then it can be withdrawn anywhere in Europe.
24 } MUDEC Student Handbook • Smart cards, also known as “chip and PIN cards,” are standard in Europe. These cards incorporate microchips that can be programmed with user information and security data. Normally, you’ll need to enter a four-digit Personal Identification Number, or PIN, when you make a purchase. This makes it harder for thieves to use stolen cards or card numbers. Most European merchants can swipe older, cheaper magnetic-strip cards, such as Visa and MasterCard from the US, but such cards may not work everywhere. In France, for example, magnetic-strip cards aren’t recognized by newer railroad ticket machines, which is why you’ll see long lines of frustrated travelers at the RER ticket machines in Charles de Gaulle Airport. • Have the European telephone number available (and person, if possible) to call if there is a problem with credit or ATM-debit cards. • Emergency money – Western Union: In emergencies, money can be wired to the Differdange post office (P & T) via Western Union within 24 hours for a fee. Money can also be transferred into a U.S. bank account. Visit www.westernunion.com for more information. • The exchange rate fluctuates between time of purchase and time of processing a transaction. Watch credit limits, especially if cards are shared with parents! • Cash only! Many small merchants or cafés only take cash (especially in the Differdange area), so make sure to ask before ordering!
Power of Attorney Consider giving a parent/guardian Power of Attorney. This can be useful for paying bills while in Luxembourg, processing transactions with Miami (i.e. ordering a transcript, transactions with the Office of Student Financial Assistance) and any other situation where a signature or approval would be required. Forms must be signed by a Notary Public. A notarized copy should be submitted to the Office of Student Financial Assistance in 121 CAB along with any financial aid paperwork.
Health Prep Before going abroad, consider scheduling a doctor and/or dentist check-up to address any concerns. While it is not required that you do so, it may beneficial especially if you have pre- existing conditions or need to request an entire semester’s worth of medication. For additional information regarding health abroad, please refer to the On the Ground – “Health Abroad” section. This section includes information on mental health, physical health (working out), sexual health, and emergencies.
Prescription Medications & Medical Care • No Immunizations are required to participate in the program. Check the Center for Disease Control’s (CDC) Travel Health website for country specific requirements and recommendations. • If you have long-term medical issues (heart, diabetes, epilepsy, depression, etc.), have had recent major surgery, or have allergies to certain medications, please bring a legible (typed) doctor’s record. This should be given to the MUDEC staff upon arrival. Do not study abroad without doctor’s permission and advice.
Pre-Departure { 25 • Concerning medication & medical prescriptions: 1. Bring the whole semester stock along, OR 2. Buy medication in Europe. If choosing this option, contact the medical cabinet near MUDEC to check which European equivalent is available for medication; often the same medication is available but under a different name. A prescription from a local doctor will be needed, not one from the States. See a local doctor to get the prescription. For further questions, contact the local medical cabinet in Differdange to determine the details in advance. Dr. Wagner is fluent in English and knows MUDEC students’ needs well: Centre Médical – Dr. Wagner 17, ave Charlotte L-4530 Differdange Grand Duchy of Luxembourg Phone (+352) 58 48 48 - Fax (+ 352) 58 94 46 • Contact insurance company 4-6 weeks prior to departure to discuss medication options while in Europe. • Do not ship medications to Luxembourg through the mail or FEDEX! Typically packages containing medications or vitamins are held up several weeks for special inspection. If the ingredients are not allowed in the EU, the package will never arrive. • A small first aid kit:Bring a packet of Band-Aids and basic medicines for: stomachaches, headaches, allergies, sore throat, motion sickness, cold/cough, etc. These items are usually only sold in pharmacies, and many pharmacies in Europe are closed on weekends and evenings. • Allergy shots can be given at the local hospital. Do not bring medication in unlabeled bottles. • Letter from doctor: Bring a typed letter explaining the reason for any medication. This is especially important if bringing syringes. • Contact lenses and eyeglasses: Consider bringing extra pairs of contact lenses or glasses and their prescriptions. Contact lens wearers should bring spare glasses and plenty of cleaning and/or lens fluids. The solutions sold in Europe are not always the same and can be expensive.
HTH Worldwide: Overseas Accident & Sickness Insurance Most students have a perfectly safe study abroad experience in Luxembourg and return to the U.S. without ever having a major incident. However, accidents and situations can and do occur, and not having proper insurance can cause a heavy financial burden. Students participating in any Miami study abroad program are required to purchase HTH Accident and Sickness coverage. It is affordable and provides many benefits above and beyond one’s current insurance provider, including emergency evacuation and repatriation of remains. Miami has negotiated an affordable plan for all study abroad students through HTH Worldwide. Make sure to register with the HTH Students site at www.hthstudents.com upon receipt of HTH card and certificate number. Registering will allow access to valuable health resources/ tools, as well as an additional copy of HTH card should it be lost.
26 } MUDEC Student Handbook Getting There Flight to Luxembourg • You are responsible for making flight arrangements to and from Luxembourg. There is an optional group flight. • All students must complete the Luxembourg Arrival Details questionnaire as part of their online application regardless of whether you are traveling independently or with the group. You must also include this information in the letter to your European host. ALL Travelers • Arrival date: It is imperative that you arrive in Luxembourg by the official arrival Attendance at the day indicated by the program calendar. Verify the semester/summer arrival dates by checking the Academic Bulletin. on-site Integration • Group Flight (optional): The local travel agency, Travel Unlimited, has offered all Program is a interested MUDEC students group flights for many years. Miami University is not MANDATORY affiliated with Travel Unlimited, nor does MU have a contract with the travel agency. component of the Travel Unlimited 102 W. High St., Oxford, OH 45056. Tel: (513)523-7555 x. 52603. Fax: (513) 523-7777 MUDEC experience! • If you are taking the group flight, you will either be picked up by your host family at the Please check the airport or alternate transportation arrangements will be made by the Luxembourg staff. program calendar Independent Travelers: before scheduling a • You are responsible for contacting your host family directly. If you do not take the flight. group flight, you must let your hosts know when you will be arriving so they can pick you up from the airport. If you are unable to make arrangements directly with your hosts, let Crici ([email protected]) know as soon as possible. She can facilitate contact with your hosts or arrange transportation. • The host is not obligated to be home or to provide accommodation if you arrive prior to the beginning of the semester. Please make sure your European host knows your travel and arrival plans. • The Center is closed Aug. 3rd – 9th, and 11 days over the Winter break, and many European hosts go on vacation in August. Contact the host early to find out their plans. • If arriving independently after 9:00 p.m. with NO prior arrangements with your host(s), it is your responsibility to find lodging for the night. Do not disturb hosts after 9:00 p.m.
Packing & Luggage Take durable clothes that require minimum care. Do not take valuable jewelry or items of sentimental value. Do not over-pack, but remember clothes, especially major items like jackets, coats, and shoes, can be expensive in Luxembourg. It will be cold in January (the temperatures hover in the 30s, and it’s a damp cold). Try to take as many waterproof things as possible. Do not pack more than can be comfortably carried alone! A suggested packing list is provided in this section. • Carry-on: Check with the airline or with a travel agent to see how many carry-on bags are currently allowed. Also check on rules about carrying liquids as this often varies from airport to airport. Put all medications and other vital things in carry on— nothing vital should be in suitcases! • Backpacks: A backpack is the most convenient way to travel on weekends and during week-long trips in Europe. A small one is adequate for short weekend trips, a larger
Pre-Departure { 27 one for long trips. A large backpack will count as one suitcase at the airport (Tip: pack small backpack inside a larger one) • Suitcases: Check with the airline or a travel agent to determine how many suitcases can be checked in and acceptable dimensions. Dimensions are measured by height plus length plus width. The maximum weight for suitcases is often 50 lbs. per bag, though this varies from airline to airline. Carriers watch the maximum carefully and will charge extra if bags go over the limit. • Extra Baggage: If the size, quantity, or weight limits are exceeded for bags, the airline has the right to charge for the extra bag. Most students find it easier to pay for the extra suitcase, however, rather than ship it to Luxembourg. • Baggage claim tickets: Hang on to them in order to trace bags that are lost for a few days – this may happen! • Always carry phone numbers and addresses of your European host, the Château, (hotels, if appropriate), and a map. If luggage does not arrive with flight, give the airlines the address of the Château, and have luggage delivered there. • Storage: Storing luggage in the Château is possible; however, MUDEC cannot be responsible in the case of theft or loss. Students may pick up their luggage only during hours when the Château is open. US Jack LUX Jack Medications Please refer to the “Health Prep” section for more information on bringing medication to Luxembourg. Electrical Appliances Appliances can only be used if they are battery-run or can convert to run on 220 volts, 50 Plug-adapter Hertz. Electrical converter/adapters are much cheaper and easier to find in the U.S. than in Front Back Europe. • Because socket and plug sizes vary from country to country, some students prefer to buy cheap appliances in Lux (especially hair dryers, curling irons, etc.). Students can share the cost with roommates. Also check with host families - sometimes previous students leave them for others to use. • Be sure any adapters bought match the appliances’ plugs. Transformers cost $10 and up. Adapters for the UK, Italy and Ireland are different.
Packing List Essentials to pack in your carry-on(s) c Passport and copies c Emergency Contact card and other c “Temporary Stay Authorization” or contact info you deem necessary AST letter c Phone charger c Housing letter c Travel pillow c Airline tickets c Earplugs c ATM, credit and/or debit cards c This pre-departure handbook c HTH Accident & Sickness card Medical/Toiletries
28 } MUDEC Student Handbook c Prescription medication in original containers dark color recommended) c Eyeglasses (spare pair), contacts, lens prescription, c Heavier outerwear (coat, hat, gloves, scarf) solution c Belt c Small first aid kit (Band-Aids, blister ointment, pain relievers, cold medications, motion sickness meds, diarrhea medications) Miscellaneous (suggested) c Shampoo, conditioner and soap (bring just enough c Luggage locks, tags, luggage strap to get started and buy more in Lux; don’t use host’s c Money belt or neck wallet products!) c 2 locks (1 for your locker at MUDEC, 1 for c Tampons/sanitary napkins securing your pack in hostels) c Washcloth c Lanyard or key-ring (for house key) c Towels (2 recommended; most host families c A large outdoor/hiking backpack for longer trips provide towels, but not for travel. “Travel towels” (make sure there is a waist strap for back support) are best.) c A small backpack (for shorter excursions and c Comb/brush coursework) c Toothbrush/toothpaste/floss c Collapsible umbrella c Deodorant and/or antiperspirant (antiperspirant is c Small sewing kit not available in Europe) c Travel alarm clock (battery operated) c Adapters and converter Clothing c Camera and film or memory sticks (insure if c Sturdy, comfortable walking shoes (waterproof) possible; considered a carry-on when traveling) c Shower shoes (for showering in shared bathrooms, c A mini-flashlight like in hostels) c Pictures and postcards of family, friends, c Slippers (Europeans don’t wear street shoes in the hometown, Miami, etc. house; socks or slippers preferred) c MP3 player c Dress shoes c Journal c Athletic shoes c Academic planner (MUDEC will not provide c Socks, hose, tights (2-3 weeks’ worth of wool & Miami Memos with your books) cotton socks recommended) c Several notebooks and pens c Underwear (2 weeks’ worth or more) c Travel guidebook c Warm pajamas (homes will be much cooler) c Plastic containers for leftover lunch meals c Long underwear (1 pair; good for layering) (microwave safe recommended) c Work-out wear, bathing suit (Sweats nice at home c Febreze® and Tide-to-Go pens (difficult to find in or in chateau, but not typically worn in public.) Europe) c T-shirts (7-9) and long-sleeved shirts (5-7) c Hand sanitizer c Pants and skirts c Extra passport photos from Print Center (great for replacement photos) c Shirts and tops c c Sweaters or fleeces (3-4) ______(other) c Nice outfit (sport coat & tie for men, dress or skirt c ______for women) c ______c Rainproof, windproof jacket/coat (lined, layerable, c and with hood preferred - climate can be rainy; ______
Pre-Departure { 29 On the Ground Culture Shock & Revisiting Goals Culture Shock Culture shock refers to the anxiety and feelings (of surprise, disorientation, uncertainty, confusion, etc.) experienced when operating within a different and unknown culture such as one may encounter in a foreign country. It grows out of the difficulties in assimilating the new culture, causing difficulty in knowing what is appropriate and what is not. This is often combined with a dislike for or even disgust with certain aspects of the new or different culture. It is normal for most students to experience some degree of culture shock (i.e. homesickness, fatigue, feelings of helplessness and hostility towards new culture) because living abroad is a stressful life-transition. However, it is usually short-lived and students can develop strategies for effectively managing culture shock including: • Help initial fight jet lag by drinking lots of water, avoiding alcohol en route, and immediately shifting one’s sleep schedule • Learn how to make phone calls, travel arrangements, and obtain information in Lux from “Day 1” • Learn how to immediately navigate bus and/or train routes around Lux • Make personal space “personal” (photos of family and friends, posters, cards, etc.) • Make the most out of the MUDEC Integration Program and ask questions! • Be proud of small accomplishments (i.e. learning to find the way to MUDEC without getting lost, having the baker understand when ordering something, etc.) • Exercise! • Maintain sense of humor and have fun! • Begin a journal or a blog If you are experiencing prolonged distress, contact the on-site MUDEC staff or HTH Worldwide for referrals to English- speaking mental health professionals in Luxembourg. Some conditions (i.e. depression, anxiety disorders, difficulty adjusting to change, etc.) may make you more susceptible to experiencing prolonged culture shock. You may also consult with the MU Student Counseling Services professionals (513-529-4634) if any negative reactions abroad are expected or with any general questions: www.MiamiOH.edu/saf/scs/. Emotional health is important for making the most out of one’s time in Luxembourg and Europe!
Revisiting Goals You made it! Is it what you expected? Is it completely different than what you envisioned? Is the town where you’ll be living bigger or smaller than you thought it would be? Have you gotten to explore? What about the other students on the program, have you connected with anyone you didn’t already know? Have you spent any time with your hosts? Now that you’re in Luxembourg, in these first couple of weeks, you should revisit your goals and adjust them if necessary. It’s best to revisit your goals sooner rather than later because these four months are going to fly by.
30 } MUDEC Student Handbook Here are some questions to revisit: • What are some things you can do in Luxembourg that will help you work toward your academic goals? You career goals? Your personal goals? • How can you interact effectively with people, including your hosts, in Luxembourg in personal and authentic ways? • What can you do to step outside the “bubble” and meet the locals, learn about their interests and attitudes, and see life from their perspective? • What can you do to avoid making stereotypes about people in your host culture? • What are some things you can do to relax if you feel yourself becoming overwhelmed or stressed out? Residency Permit Reminder Within 90 days of entering Luxembourg, U.S., you will need to register with the Luxembourg Foreign Affairs Ministry and apply for the ‘titre de sejour’ or Residency Permit card. An in-country doctors visit and TB test (TB X-ray and injection) is required by the EU and the Luxembourg government to receive residency. MUDEC staff will provide more details about obtaining the Residency Permit during the Integration Program. IMPORTANT: The Important Policies Residency Permit Card allows students Attendance Policy to stay and travel Semester and Year-Long Students: The MU Student Handbook, Chapter 9 (1.9.B) of the within the Schengen Undergraduate Academic Regulations, states, “Every student is expected to attend every class session for which the student is duly registered.” At MUDEC, this means attending class area only between from Monday morning through Friday, with classes ending around noon on Friday. MUDEC the dates which the recognizes, however, that from time to time the need may arise for you to miss a class. However, Ministry for Foreign the number of such absences may not exceed the total number of credit hours of the course in Affairs has indicated question, and may in no case exceed THREE per course, even for a five-hour language course. on the permit, but not If the number of absences exceeds the permitted limit, you may be dropped from the class by the before or after. instructor (which could result in falling below the 16 credit-hour minimum for attendance at MUDEC, and thus being in violation of the conditions for enrollment at MUDEC). Summer Program Students: The MU Student Handbook, Chapter 9 (1.9.B) of the Undergraduate Academic Regulations, states, “Every student is expected to attend every class session for which the student is duly registered.” At MUDEC, this means from Monday morning through Wednesday. MUDEC recognizes, however, that from time to time the need may arise for you to miss a class. Attendance policies are at the discretion of the individual professor. Please check with summer workshop instructors for more information.
Conduct & Disciplinary Policies Miami University and its students are guests of the country of Luxembourg and must comply with their laws, rules, and customs. The reputation of the Center, of Miami University and of the U.S.A. rests on each student’s shoulders. This sensitivity is very
On the Ground { 31 important for the Center’s good relationship with the community and will be crucial to a positive experience in Luxembourg. Improper behavior at homestays is subject to disciplinary action against students. Rules at MUDEC are shaped both by Miami regulations and by local laws, rules and customs. Miami rules with regard to automatic suspension for certain repeat offenses apply at MUDEC also. See the MU Student Handbook online at www.MiamiOH.edu/univpubs/ handbook and the relevant information distributed at the first orientation session.
Withdrawing While In Luxembourg If you wish to withdraw once the program has started, you should contact the MUDEC Dean. You may not just leave the program. The Dean and the Luxembourg staff will assist you by explaining the financial and academic consequences for withdrawal, articulating the options available to you, and providing support. Transient students from partner universities should contact the international office at their home institution to inform them of the decision and to determine what procedures must be followed.
Alcohol Policy & Rules Although the legal drinking age in Luxembourg lower than in the US, alcohol consumption is prohibited at the château except at certain official events such as the European host reception. Consumption of alcohol is also prohibited during MUDEC-sponsored events outside the castle, except as otherwise announced in advance. This ban also applies when: • Traveling by bus or train during activities such as study tours or field trips • Staying in accommodations where the consumption of alcoholic beverages is already prohibited or the prohibition of alcohol is deemed necessary by faculty or staff • Attending activities such as lectures by guest speakers, company visits, etc. Being intoxicated and exhibiting negative behavior involving the use of alcohol are code violations in Luxembourg, just as they are in Oxford.
Drug Policy & Penalties • Drug use will be cause for immediate dismissal from the Center. • The penalties for transportation, possession, sale, or use of drugs in Europe are severe. • You are subject to the laws of each country you visit. If you are in violation of those laws, NO special treatment will be given regardless of being a Miami student or U.S. citizen. The U.S. Embassy can only assist with finding a lawyer and ensuring a fair trial.
Transportation Commuting to the Chateau • The JUMBO Pass: All students under 26 will receive a JUMBO pass on the day of
32 } MUDEC Student Handbook arrival for all types of public transportation anywhere in Luxembourg, valid for one year. The MUDEC staff will have made all the arrangements for obtaining the card. • When taking the train to Differdange from Luxembourg City, make sure the car of the train is going to one’s final destination. Sometimes the train splits off into two different routes. There should be a sign displayed in a window of each car that indicates the While traveling in final destination of that particular car. Europe, it may be • Only a few students will live within walking distance of the Center. Many will take prudent to carry your the bus or train to MUDEC each day. Those living in or around Luxembourg City will passport, important have at least an hour or more commute to and from the Center. papers, cash, debit/ • Students should have hosts give them a run-through of their commute prior to the credit cards in a first day of class. hidden pouch – not in a purse or wallet, Registering for Next Semester - Revisited which can easily get lost or stolen. Registering for next semester Keep all travel bags Registering for next semester: Please be sure to touch base with your Academic Advisor and luggage very before leaving Oxford about the classes you should be taking the following semester. You will register for next semester’s courses while you are in Luxembourg. Do not wait until close while in public the day before registration to contact anyone on Oxford’s campus. Because of the time places and restaurants. difference, you will likely be registering before anyone has a chance to reply to your email. These simple proactive measures will keep Housing – Revisited valuables out of the hands of Europe’s many Reminders: • Hosts will provide a room, heating, lighting, a daily shower, desk/table, chair, lamp and pickpockets continental breakfast 7 days a week. A few students will have to share a double room, but you will be notified in advance if this is the case. • No two homestays are the same, nor are relationships between the hosts and students. Do not expect to have the same situation as another student, even with the same family as a friend who had them before. If in doubt about ANY aspect of the homestay, please contact Crici Dumont, Housing Coordinator ([email protected]). Mutual communication can avoid misunderstandings and conflicts. • For full housing details, tips, and expectations, please refer to the Pre-Departure – “Housing” section.
Budgeting – Revisited Reminders: • You will use your MUlaa accounts to make purchases at the Château. You will need your Unique ID and password in order
On the Ground { 33 for the MUDEC staff to process any transactions. Please note that no cash transactions will be accepted at the Center (except for vending machine purchases) and MUlaa will be required for on-site printing, copying, souvenir purchases, and obtaining laundry tokens. Funds in your MUlaa account are non-refundable and non-transferable but will remain in your account until used. • If you are working within a limited budget, it can be economical to spend weekends in Luxembourg, participate in the Discovery Tours, and/or take shorter daytrips into France, Germany and Belgium. Some of the world’s most beautiful and historic sites are within a radius of 2-3 hours. Don’t forget to explore historic Luxembourg City! • Emergency money: In emergencies, money can be wired to the Differdange post office (P & T) via Western Union within 24 hours for a fee. Money can also be transferred into a U.S. bank account. Visit www.westernunion.com for more information. • For full details and tips on MUlaa, doing Lux on a budget, or how to spend/obtain money, please refer to the Pre-Departure – “Money Matters” section.
Student Activities
Discovery Tours The Student Activities Coordinator (an alum of both Miami and MUDEC) organizes Friday activities for students who want to explore more of Luxembourg and its surrounding areas. These trips are free to students. Sample Discovery Tours include biking in the Moselle wine region along the border of Luxembourg and Germany, kayaking, hiking, and chateau/museum visits.
Blogging Travel blogs are great ways not only to keep in touch with friends and family back home, but also to give prospective students a sneak peek into what life is like abroad. If you are planning on starting or maintaining a blog while you are in Luxembourg and would like to have it featured on Miami’s official Luxembourg website, please email the Luxembourg office at [email protected]. Your blog will need to adhere to certain guidelines and we reserve the right to not feature your blog if we feel it includes inappropriate content.
Technology and Staying in Touch Printing • The Library has laser printers for students’ use. • As in Oxford, students will be charged (via Mulaa) for printing services. The rate is approximately €0.05 per page.
Internet & Wireless Access • Wireless access is available throughout the château and its grounds.
34 } MUDEC Student Handbook • Desktop computers are available in the château library • Internet cafés are easy to find in every major European city. • Semester and year-long students: You will be provided with a 3G data stick (PC and Mac compatible) upon arrival as part of the pre-paid telecommunications package. Included in this package is unlimited data access in Luxembourg and also the ability to create a mobile hotspot for tablets and smartphones. • Summer students: You will have the ability to purchase an optional telecommunications package through Orange that includes internet access. The 3G data stick (PC and Mac compatible) included in this package allows for unlimited data access in Luxembourg and also the ability to create a mobile hotspot for tablets and smartphones.
Telecommunications Package The package (offered by Orange) includes a Luxembourg cell phone and 3G data stick (PC and Mac compatible): • Semester/Year-long Students: You will have pre-paid approximately $175 per semester on your Bursar e-Bill for the telecommunications package. Upon arrival to Luxembourg (on the group bus or at the château), you will receive your cell phone and 3G data stick (PC and Mac compatible). • Summer Students: You will have the ability to purchase an OPTIONAL telecommunications package upon arrival in Luxembourg. What’s included in the telecommunications package? • Unlimited calls and texting (SMS) in Luxembourg within the MUDEC “fleet” • 2 hours of communications (calling & SMS) outside the “fleet” available in Luxembourg • Unlimited free incoming calls in Luxembourg (to the student), making it easy for family and friends to call you! Optional international capability If you are interested in using the Orange phone for international calling by activating roaming features, you must provide MUDEC’s IT Services Specialist (Mr. Carlo Specchio) with your credit card’s CVV code and the PDF form within the first few days of arrival to Luxembourg. Key points about the optional international roaming: • This is a “pay as you go” feature. If you decide not to use it (even after signing up for it), you will NOT be charged. • Preferred rates apply to call the US and to other countries outside of Luxembourg. • This offer will ONLY be available during the first week in Luxembourg, so decide well in advance how you intend to handle international and/ or long distance calling! • If you have not activated international (outside of the country of Luxembourg) roaming capabilities, neither out-going nor incoming calls will be possible. Incoming calls are NOT free outside of Luxembourg, but receiving text messages is a free feature. • Questions about international and/or long-distance charges (i.e.
On the Ground { 35 monthly invoices) should always be directed to Orange Luxembourg – hotline available in English or via email at [email protected] . Please note that roaming charges will be incurred on your credit card, but you will also receive a monthly invoice reflecting your billing activity. For any questions prior to U.S. departure, please contact Mr. Specchio directly at specchc@ miamioh.edu.
Calling Home • Computer-based communication: There are many internet-based options such as Skype, Facetime, and Google Hangout if you wish to call friends and family back home. Never ship phones Many of these options are free, downloadable computer programs that allow calls from from the U.S., just computer to computer. Internet-based communication is a very economical way to stay get one in Europe! in touch with friends and family back home or anywhere in the world. Instant messaging is also often possible. Electronic materials • Optional International Roaming: Semester students may also register their pre-paid automatically go Luxembourg cell phone for international calling by activating roaming capabilities through customs and using a credit card (see telecommunications package sections above). Preferred rates could be held up for apply. weeks. • Cell Phones from the U.S.: Many U.S. phones will work in Europe. Ask the carrier if phone will work in Europe and about the fees associated with usage in Europe. Note, however, that roaming charges can be very high on American phones. • Smartphones (iPhone, Blackberry, etc): A smartphone should also work just fine while in Europe. The bigger question is - do you want to use it? International data plans can be quite expensive! A better option is to use it for wifi during your travels on Airplane Mode. A more important reason not to use it is that it makes it much more expensive for your friends to call you if they have a Luxembourgish phone.
Laptops • Both Windows and Macintosh laptops are supported on the network. It is recommended to use Windows XP Professional, Windows Vista or Macintosh OS X 10.5 or later. • Laptop power packs should read “Input 100-220V – 50/60Hz”. If it does not, order one that does. Electricity in Luxembourg, as in most of Europe, is 220 volts/50Hz. Do not count on using a converter – get the proper power pack. • Plug adapters are needed to turn the U.S. two-prong plug into a standard European plug. • Laptops must use DHCP for Internet access. To ensure one’s computer is configured correctly, visit the Knowledge Base at http://ithelp.MiamiOH.edu and search “DHCP”. • Macintosh computers running MAC OS X version 10.4 or later can use standard operating system utilities for file and print services. • Space is provided to connect laptops to the network. Consider testing laptops for an Internet connection before leaving for Lux. Also be sure to back up all files. • IBM, Dell, Compaq, and Apple all provide worldwide warranties. In Luxembourg this is not too difficult to arrange. Check the availability of service for other brands. • Make sure the needed software (Word, PowerPoint, Virus protection, etc.) is installed before leaving. Visit the Software Download page at http://software.MiamiOH.edu for
36 } MUDEC Student Handbook site licensed software available to Miami students. • Installing print drivers or software for the operating system may require a copy of operating system CDs/DVDs (Windows or Mac). Bringing copies of these is always a good idea. US Jack LUX Jack • Please make sure operating system and virus protection are up-to-date before leaving for Lux (there is a Mac store in Luxembourg City).
Mail & Packages Plug-adapter Front Back Mail All mail should be sent to you at the château by airmail. Mail arrives at the château each morning, except for Saturdays and Sundays. Your European address at the Château is as follows: Student’s Name c/o M.U. Dolibois European Center Château de Differdange 1, Impasse du Château L-4524 Differdange Grand Duchy of Luxembourg, Europe • An airmail letter from the U.S. to Luxembourg usually takes 7-10 days. Allow for this delay at the end of the semester or students may not receive mail for several months after the program. • Please do not have mail sent to host’s homes unless granted permission.
Packages Packages should be sent to students at the chateau as well. Keep in mind, packages can be heavily taxed coming from the U.S. • To help avoid the 16% Value-Added-Tax (VAT) and 28% Customs Duty, mark packages with “Used personal property of no commercial value.” . When sending mail • Allow approximately 2 weeks for USPS delivery, longer if right before Christmas and or packages, do not major holidays. • A package sent from a company will be assessed the VAT and Customs Duty. shorten “Grand Duchy • Packages received in Luxembourg from a non-EU address usually enter duty-free if the of Luxembourg” to declared value does not exceed €50. “Luxembourg.” • Packages can be opened and searched for security purposes by customs authorities in Luxembourg. • Ask that all price tags be removed from purchased items prior to having a package sent. The recipient will be charged the VAT of at least 16% of the value of the goods in the package simply to receive the package. • Do NOT ship medications to Luxembourg through the mail or FEDEX! (refer to page 25 for further information in “Prescription Medications & Medical Care” section) • Electronic materials automatically go through customs.
On the Ground { 37 FEDEX When using FEDEX, be aware that payment for VAT and/or customs duties is usually expected upon delivery. Sometimes, however, the invoice concerning duties and taxes The Center is closed the first comes much later. This bill can be quite high, sometimes more than the value of the week of August and two contents. Be sure that the insured value does not exceed €50. weeks during the Christmas Social Media holidays (email the Assistant There are many ways to keep in touch with friends and family or let us know what Dean for exact dates) and you’re up to! CANNOT accept FEDEX packages during these times. Facebook: • Search Miami University John E. Dolibois European Center (the URL is too long…) • After the program, join the alumni group – facebook.com/MUDECalumni • facebook.com/MiamiUabroad Twitter: Follow Dean Leterre! Twitter.com/MUDECdean Instagram: Instagram.com/MUDEC_Luxembourg
Health Abroad
Starting Out Right • Living in a foreign country can be stressful on the body, so take care! Get enough sleep, #MUDEC exercise, and eat balanced meals! #MiamiOHabroad • If regular medical care is required for any condition, inform the MUDEC staff who on Instagram, Twitter could be of assistance. This could be identifying a doctor to provide care abroad, or or Facebook discussing condition with roommate or European host in case emergency intervention is required. Utilize the HTH website at www.hthstudents.com. They have a list of @MiamiOHabroad medical terminology and prescription drug translations, lists of English-speaking doctors, and extensive information on health and safety in cities around the world. @MiamiUniversity on Twitter Prescription Medications & Medical Care • No Immunizations are required to participate in the program. Check the Center for Disease Control’s (CDC) Travel Health website for country specific requirements and recommendations. • If you have long-term medical issues (heart, diabetes, epilepsy, depression, etc.), have had recent major surgery, or have allergies to certain medications, please bring a legible (typed) doctor’s record. This should be given to the MUDEC staff upon arrival. Do not study abroad without doctor’s permission and advice. • Concerning medication & medical prescriptions: 1. Bring the whole semester stock along, OR 2. Buy medication in Europe. If choosing this option, contact the medical cabinet near MUDEC to check which European equivalent is available for medication; often the same medication is available but under a different name. A prescription from a local doctor
38 } MUDEC Student Handbook will be needed, not one from the States. See a local doctor to get the prescription. For further questions, contact the local medical cabinet in Differdange to determine the details in advance. Dr Wagner is fluent in English and knows MUDEC students’ needs well: Centre Médical – Dr. Wagner 17, ave Charlotte L-4530 Differdange Grand Duchy of Luxembourg Phone (+352) 58 48 48 - Fax (+ 352) 58 94 46 • Contact insurance company 4-6 weeks prior to departure to discuss medication options while in Europe! • Do not ship medications to Luxembourg through the mail or FEDEX! Typically packages containing medications or vitamins are held up several weeks for special inspection. If the ingredients are not allowed in the EU, the package will never arrive. • A small first aid kit:Bring a packet of Band-Aids and basic medicines for: stomachaches, headaches, allergies, sore throat, motion sickness, cold/cough, etc. These items are usually only sold in pharmacies, and many pharmacies in Europe are closed on weekends and evenings. • Allergy shots can be given at the local hospital. Do not bring medication in unlabeled bottles. • Letter from doctor: Bring a typed letter explaining the reason for any medication. This is especially important if bringing syringes. • Contact lenses and eyeglasses: Consider bringing extra pairs of contact lenses or glasses and their prescriptions. Contact lens wearers should bring spare glasses and plenty of cleaning and/or lens fluids. The solutions sold in Europe are not always the same and can be expensive.
HTH Worldwide: Overseas Accident & Sickness Insurance Most students have a perfectly safe study abroad experience in Luxembourg and return to the U.S. without ever having a major incident. However, accidents and situations can Please note that you do and do occur, and not having proper insurance can cause a heavy financial burden. not have to go to HTH Students participating in any Miami study abroad program are required to purchase contracted providers HTH Accident and Sickness coverage. It is affordable and provides many benefits above for your accident and and beyond one’s current insurance provider, including emergency evacuation and sickness benefits to be repatriation of remains. Miami has negotiated an affordable plan for all study abroad covered. You may go students through HTH Worldwide. to other providers. The Make sure to register with the HTH Students site at www.hthstudents.com upon receipt difference is with the of HTH card and certificate number. Registering will allow you access to valuable health contracted providers, it resources/tools, as well as an additional copy of HTH card should it be lost. is a guaranteed cashless In Europe, carry the HTH card at all times!! transaction.
On the Ground { 39 Procedures to follow in the event of medical concern: Should there be a perceived or real medical concern, HTH should be contacted immediately. Any HTH claim should be opened immediately by calling the Global Health & Safety Services, +1.610.254.8771 (Call Collect). Customer service representatives are available 24/7. The toll free number when calling from the U.S.: +1.800.257.4823 or via email [email protected]. Benefits to calling immediately are as follows: • Facility recommendation • Physician on the phone to assist in managed care (regardless of language barriers) • Generally a guarantee of payment to the facility, which results in little or no out-of- pocket cost to the student/group • Calling HTH opens up the case, but also gets an initial review by medical professionals at HTH to manage the care being received by the student. What to do in the event of a medical emergency? The student should be taken to the nearest physician or hospital and then HTH’s Health & Safety Services should be contacted immediately. Call collect at +1-610-254-8771 or via email [email protected]. The hospital nearest the Chateau is Centre Hospitalier Emile Mayrisch, Rue Emile Mayrisch, L-4240 Esch/Alzette, +352-5711-79310. If the participant/student contacts HTH’s Health & Safety Services (call collect at +1-610- 254-8771 or via email at [email protected] 24/7) they can, and often do, make arrangements for a guarantee of payment (GOP) with non-contracted providers. Accidents or sickness caused by alcohol or drug use can be denied coverage. All cost associated with care will be the student’s responsibility. NOTE: If you incur medical expenses not covered by HTH, you should submit them to your regular health insurance provider for reimbursement.
Mental Health As many as 1 in 3 college students take medication designed for psychological purposes. For the most part students taking medication (or those with psychological issues not on medication) do well on study abroad programs. However, there are several things to keep in mind if in this category. The pressures of adjustment to a new way of life, the lack of familiar support, and a new language can all present unique concerns. Study abroad is NOT an escape. Problems and issues that students have in the U.S. are often exacerbated in a foreign country when coupled with the stress of a new culture and environment. It is important to keep in mind the follow the suggestions below (from Study Abroad Foundation): • Students undergoing treatment for mental health conditions should indicate this on their Attendance & Medical waiver packet. The MUDEC staff in Luxembourg may be able to assist them in finding counseling support in Luxembourg. Any information of this type is kept completely confidential. • Students on medication for a mental health condition should continue their treatment unless advised by a physician to stop. Too often, temporary changes make students feel overconfident and that they no longer need the medication.
40 } MUDEC Student Handbook • Need Mental Health Assistance? Should you need a mental health professional while abroad, please remember you can always contact HTH Worldwide for a referral to an English speaking professional. HTH will assist you in making an appointment, managing the financial and logistical aspects of your case. Refer to your emergency card for contact information.
Physical Health: Working Out Facilities are located close to the Château. Sunny Fitness in Differdange and Smart Gym in Oberkorn, a suburb of Differdange, offer monthly rates and often give discounts to MUDEC students. Oberkorn Sports Park & “Aquasud” offers 7 indoor and outdoor swimming pools and a wellness center (Note that if you ise the pools, you will need to purchase a swimsuit from Aquasud). Both places in Oberkorn are conveniently located a few minutes from the Oberkorn train station. There are also facilities in Luxembourg City. Ask the Student Activities Coordinator for more information.
Sexual Health Abroad Whatever decisions made about sex abroad, be sure that they are smart and healthy. Be mindful of the following: • Protect yourself against STDs and HIV/AIDS • Keep in mind long-term consequences of actions, and take proper precautions. • Be mindful of alcohol and date rape drugs. • Recognize different gender roles and cultural cues in romantic relationships o Observe before acting and communicate boundaries clearly. Move away from situations that are uncomfortable. o Be aware of the stereotypes people in Luxembourg/Europe have of American men and women, ranging from “Puritan” to “easy.” • Investigate GLBTQ norms and behavioral expectations in Europe. • It is difficult to leave romantic relationships behind, but take advantage of time abroad! For any questions, contact MU Student Health Services at: http://www.MiamiOH.edu/saf/ shs or 529-3000.
Safety Abroad
General Safety Tips Take the same common sense safety precautions abroad that you would at home. Be aware of your surroundings, keep your valuables concealed, be prudent around strangers, and heed safety advice from MUDEC staff members. Below are some general tips for staying safe every day and while traveling: • Throughout the term in Luxembourg most students will study or travel to other cities during vacations or weekends. Become familiar with “home base” as quickly as possible and also try to become familiar with cities before visiting. Check at train
On the Ground { 41 station information booths for areas to avoid. Use common sense and do not take risks. Also remember to inform others of travel plans, especially parents/guardians. • During the Oxford pre-departure orientation sessions, students will receive a laminated card with phone numbers and emails of key contacts (including the Center and its emergency number) in the event of that emergency assistance is needed. Carry the card at all times! Alcohol Consumption • Always know how to get home and what time the public transportation stops running. • Drugs known as Rohypnal, roofies, GHB, and the “date rape” drug exist. Be cautious about drinks in order to not become a victim. • Watch all beverages being opened or made. • Never leave drinks unattended or let anyone else carry or hold them. • Know your limits. Alcohol reduces inhibitions and makes for an easy target, from robbery, to sexual assault and rape. Anti-American Sentiment • Avoid political demonstrations, especially those with anti-American motivation. Terrorism • Students are not necessarily at a greater risk for terrorism, but most will likely be visiting cities that are bigger targets than Oxford, Ohio. • Americans/American-heavy locations are often targets for terrorism. Blending in & avoiding these locales may help. • Terrorist attacks often happen in twos. If an explosion is heard, do NOT go towards the sound. Take cover or go the other direction. Traffic • Driving rules are different in different countries, and sometimes pedestrians do not have the right of way. • Learn the rules of local public transportation. • Remember that most accidents which happen abroad occur when driving. Crime/Theft Con-artists in large cities often work in groups and even employ small children. Some scams to watch out for: sob stories that require money, cute elderly people with little kids working as a team, rolls of bills ‘found’ on the street, mustard spilled or saliva spit on one’s shoulder as a distraction while they snatch one’s bag. Watch out for pickpockets in city crowds, on public transportation, in train stations, parks, restaurants and in any public touristy place. When standing or sitting in the train station or a plaza, keep suitcase or backpack as close as possible, never a few feet behind or off to the side. Be especially careful on buses and trains, as sleeping travelers are easy prey for thieves. Sleep in shifts if traveling with others. If alone, use good judgment when picking a train compartment: never stay in an empty one, and use a lock to secure pack to the luggage rack. Always try to sleep in a top bunk with luggage secured above or nearby.
42 } MUDEC Student Handbook Additional tips to avoid crime/theft: • Tourists are easy targets. Blend into surroundings, in both dress and behavior. • Protect your passport! (U.S. passport street value is $10,000) • Be mindful when holding purse and/or handbag. • Do NOT leave luggage unattended in public areas. • Whenever possible, stay in groups and use the “buddy system.” • If a situation doesn’t feel right, it probably isn’t. Being safe is more important than being polite or avoiding embarrassment. Hotels/Hostels: • Keep hotel door locked at all times. Meet visitors in the lobby. • Use the hotel safe or hostel locker to store items while out. • Read fire safety instructions inside room and know where the exits are located.
The U.S. Embassy • The MUDEC staff will register all students at the U.S. Embassy in Luxembourg during the on-site Integration Program. • During a natural disaster, political upheaval, or other emergency, consular officers will assist American citizens with transportation, evacuation, and keeping them safe. • It is always a good idea to carry contact information for the U.S. Embassy/consulates in any country visited.
Safety Issues for Women & GLBTQ Students Women traveling alone can be more vulnerable to problems in certain cultures. The following information can help make trips as safe and rewarding as possible: • Use common sense and be alert and aware of surroundings. • Don’t travel alone! • Ask for directions before setting out. Getting the right information can help to avoid unsafe areas. • Take cues from local women (or at least dress conservatively) in order to blend into surroundings. For GLBTQ Students: It is important for gay, lesbian, bi-sexual, transgender, and queer (GLBT) students to be aware that the way sexual identities are defined and understood will vary country and culture. Consider how a possible threat of discrimination of punishment might affect experiences or activities in one’s host country. Generally, acceptance and tolerance of GLBTQ issues is increasing in some parts of the world, but some countries and individuals remain intolerant. Make sure to research the prevailing sentiment toward GLBTQ issues abroad, as well as laws related to them. To avoid lifestyle compromises, or if concerned that sexual orientation may be an issue, then perhaps be selective in traveling choices. Note: In 2014, same-sex marriage was legalized in Luxembourg. Shortly after, Luxembourg’s Prime Minister Xavier Bettel announced that he was engaged and is making plans to wed his partner in 2015.
On the Ground { 43 Drugs & the Local Law Hard Facts • Each year, 2,500 Americans are arrested overseas. One third of the arrests are on drug-related charges. Many of those arrested assumed that, as U.S. citizens, they could not be arrested. Around the world, American citizens are finding out the hard way that drug possession or trafficking equals jail in foreign countries. • There is very little that anyone can do to help if caught with drugs. • It is the student’s responsibility to know what the drug laws are in a foreign country before visiting. “I didn’t know it was illegal,” is NOT a reason to stay out of jail. • A number of Americans arrested abroad on drug charges possessed marijuana. Many of these possessed one ounce or less of the substance. The risk of being put in jail for just one marijuana cigarette is not worth it. • Once arrested or jailed, the American consular/Embassy has NO authority to enforce release.
Independent European Travel Independent travel is not sanctioned by Miami University. It is your responsibility to arrange your own transportation and accommodation. Visit the MUDEC Pinterest page for a list of suggestions: www.pinterest.com/MUDEC. Miami University is not affiliated with any company or organization listed on the site. Helpful tips: • MUDEC staff can help locate places to buy individual train tickets • Eurail Passes: The Eurail pass is one of several travel options and is not required for the program. The Eurail can be purchased at through Travel Unlimited at 513-523- 7555 or any other travel agency. The 10 day Youth Flexi pass is the most popular option. Tip: Pencil is not acceptable when filling out travel dates on the Eurail and one can incur fines. • There are various train passes options available to purchase once in Europe other than the Eurail. The following are examples of other types of passes: • BIJ (Billet International de Jeunesse): inexpensive youth ticket • Belgium Go Pass: Provides 10, 2nd class rides anywhere in Belgium. Available to travelers between 6 and 26. • Go Pass: For travel in the BeneLuxembourg countries • EuroDomino: card for all European countries--available in Luxembourg after 6 months residence in Luxembourg. Full-year students should ask for details. • When using public transportation, remember that many Europeans understand English quite well. You will immediately be recognized as an American, so be a good ambassador for Miami and the U.S. Also be aware that fines can be incurred if you are caught with your feet on the bus/train seats! • Hostels are the hub of the young budget-traveler subculture. They are generally laid out dorm-style, often with large rooms and bunk beds with a common bathroom and a lounge area. Some offer private rooms. Be sure to check stipulations and
44 } MUDEC Student Handbook requirements in advance. A bed in a hostel averages around €14-26 in Western Europe & in Eastern Europe. Make sure to bring a lock when staying in a hostel. While out sight-seeing, most hostels will provide lockers to store belongings. • International Student Identity Card (ISIC): While not mandatory, the ISIC can be used for discounts and services while in Europe. Students can use their card to take advantage of offers on travel, shopping, museums, and more. Check out www.isic.org for more information. ISIC cards may be purchased through Travel Unlimited (102 W. High St Oxford or 513.523.7555). • Customs in the EU: There are no customs controls at the internal EU borders, so travelers are free to transport whatever legal substances they like as long as it is for their own personal use. Reverse Culture Shock Returning to the U.S. after an extended term abroad can be as challenging as initial days in Luxembourg. The different pace, attitudes and opportunities in the US may require one to make some adjustments after the diversity of months in Europe. Sometimes, students find reverse culture shock, both at home and at Miami, to be more severe than the initial culture shock. Reverse culture shock consists of feeling out of place in one’s own country, or experiencing a sense of disorientation. While everything is familiar, one feels different. While abroad, students grow, change, meet people, and experience things and places that friends and family do not. Students adjust to a foreign culture, make new friends, and may now consider their host’s home as their own. For months, students have been treated as the foreigner, someone that people notice and are curious to meet. Now back at Miami, students will find that classes and daily life are not quite as exciting as Luxembourg. It’s important to take time to readjust to life in the U.S. and learn to incorporate newfound passions, ideas, and beliefs into daily life. Some of the strategies below may help with reverse culture shock: • The Kohls’ Survival Kit for Overseas Living book has some good insights. Available in local libraries. • Volunteer in the Lux Office with recruitment, orientation and contributions to the Alumni Newsletter. • Apply to be a Student Ambassador! • Become involved in some of the international student clubs and activities back on campus in the U.S. • Consider picking up a minor that will help keep up newly acquired language or other cross-cultural skills (e.g. European Area Studies, International Business or language minor). • Keep in touch with your European host and plan to return to Europe someday. • Get involved in home campus life, with ‘old’ as well as ‘new’ MUDEC friends. • Visit MU Career Services to explore options for international careers, graduate programs, or internships. • Sign up for the 1 credit hour IDS 156 Study Abroad Re-entry Sprint course
On the Ground { 45 Staying Connected to your Study Abroad Experience
MUDEC Student Ambassadors Each semester you will have the opportunity to apply to work as a MUDEC Student Ambassador. Ambassadors do a variety of things: participate in pre-departure orientations and lead break-out groups, present information about MUDEC to student groups across campus, represent MUDEC at study abroad fairs and other events, assist with our marketing and outreach campaigns, and other tasks as necessary. Student Ambassadors are also able to use their skills and interests to get the most out of the position! Are you an education major and want to help design orientation sessions? Are you a graphic designer and want to help make posters? Were you completely transformed by your MUDEC experience and you want to pass your enthusiasm for education abroad to others? These are paid positions and require 2-4 hours of work per week. Contact the Oxford Luxembourg Office in 216 MacMillan Hall to inquire: (513) 529-5050 or [email protected]. • Volunteers: Although we can only hire a few MUDEC Student Ambassadors, we still want to offer you the opportunity to make a difference in our office. Volunteers will work with MUDEC staff and ambassadors to help ensure that we reach our goals and have fun doing it. Contact the Luxembourg Office (details above) to get involved!
Career Services A recent study by IES Abroad, one of the oldest and largest study abroad program organizers, found that returned study abroad students reported that they earned starting salaries approximately $7,000 above the national average of $28,000. Other studies have also found positive correlations between study abroad and its influence on the development of interpersonal skills and career advancement. A recent survey of 367 companies in nine different countries found that the vast majority ranked intercultural skills highly among potential new employees. The intercultural skills most highly valued by the organizations studied were 1. demonstrating respect for others 2. working effectively in diverse teams 3. understanding cultural differences 4. adjusting communication to fit different situations Career Services is well-equipped to assist you in both incorporating your newly developed (or honed!) cross-cultural skills into your resume and using your experience to enhance your responses in a job interview. In order to effectively “sell yourself” in a job interview, you’ll need to spend some time thinking about the lessons learned while abroad and how your new global-minded skill set can benefit the organization to which you’re applying. Career Services is located in 200 Hoyt Hall and can be reached by phone (513) 529-3831 or by email [email protected].
46 } MUDEC Student Handbook Post-MUDEC (Some of the text from above can be found here: Duke, S. T. (2014). Preparing to Study Abroad. Sterling, Virginia: Stylus Publishing.)
Lux Club If you are interested in reuniting with your MUDEC friends or getting to know other MUDEC alumni, join the Lux Club! Students in the Lux Club coordinate events and activities throughout the semester, as well as network with MUDEC alumni who have graduated from Miami. Come see us in 214 MacMillan Hall, call us at (513) 529- 5050 or email us [email protected] if you have questions or would like to [email protected].
Sending Photos Hopefully, you were sending us pics or posting to Instagram (#MUDEC) while you were in Luxembourg, but if you were too busy studying to do so, now is the time! Send us any and all pics! Be sure to label them with where they were taken and/or include pertinent information (i.e. if the pic was taken on study tour or a discovery tour). We are interested in all types of content (except ones that include alcohol), but we are especially looking for pics that show the following: • In and around the chateau and classrooms (Miami students studying!) • In and around your homestay and/or with your hosts • In and around Luxembourg • MUDEC events • Candid shots
IDS156 Sometimes students who go abroad for an extended period of time start to feel frustrated for a variety of reasons. Maybe the experience isn’t quite what you expected or maybe there was a cross-cultural misunderstanding. Or perhaps you had a wonderful time and now you’re interested in more deeply understanding how your perspectives on life, culture, politics, etc. have changed since returning to the United States. This 1 credit-hour class explores the meanings of your international education experience and how to apply the lessons learned to your academic, career and/or personal goals. Enrollment is limited to students in their first semester following a study abroad experience.
Post MUDEC { 47 #YOLO You Only LUX Once MiamiOH.edu/luxembourg
MUDEC students acting as extras in WWII film
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