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March Board Packet 1030 Front Street, P.O. Box 40 Brooten, MN 56316 Office: 320-346-2869 Fax: 320-346-2410 www.nfcrwd.org [email protected] March 8, 2016 Greetings Managers, Your Board packet is missing the minutes from last month. These will be completed in time for the Board meeting for your approval. If I get them done earlier, I will email them and post them on the website. It’s been a busy month! We have one public hearing this month on the consolidation of Stearns CD 32 and CD 8. Let me know if there is any additional information you would like to be presented at this hearing. The results for bidding for the CD 32 repair project are included in your packet. After the bid opening, Managers Barchenger and Brauchler, myself and the engineer participated in a conference call with Rinke-Noonan to discuss the bid results. The main purpose of this call was to discuss the legal liabilities of selecting a contractor as well as to discuss the Board’s options for reviewing submittal documentation. We will discuss this at the Board meeting. We will also receive a separate mailing of the CD 7 engineering proposals submitted. I have thoroughly reviewed the proposals and included a summary table of the highest ranked proposals and associated costs. As usual, the lowest cost proposals have some stipulations to consider. I am encouraging the Board to select a consultant at this meeting in order to get the survey completed as quickly as possible. We will also have a bid opening for Meeker CD 43 on March 11th at 12:00 pm. I will have a bid tabulation for the meeting. I am also encouraging the Board to select a contractor for this project in order to begin construction as soon as possible. Great meeting planned to get these projects moving forward after months of planning! See you at the meeting, Sincerely, 1030 Front Street, P.O. Box 40 Brooten, MN 56316 Office: 320-346-2869 Fax: 320-346-2410 www.nfcrwd.org [email protected] Regular Meeting – Agenda March 14, 2016 Located at: 1030 Front Street at 1:00 p.m. Agenda Codes: BA-Board Action Required, D-Discussion Item Packet Time Page BA / D 1:00 1. Call to Order – Chairperson Wuertz 2. Review & Approve Agenda - President Wuertz Additional items or correction to be added to the agenda for action or information. 3. Consent Agenda Items (All items approved by one motion) BA Treasurer’s Report and Bills to March 14th, 2016. a. Check Register - 106 Bonanza Checking Acct Page 1 b. P & L Detail – All Accounts Page 3 c. Balance Sheet – All Accounts Page 7 Minutes d. February 8, 2016 Regular Meeting Minutes Handout e. Approve 2016 MAWD dues in the amount of $1,784.60 Page 9 4. Open Discussion from the Public Opportunity for the public to address the NFCRWD Board of Managers. REGULAR AGENDA ITEMS 5. Public Hearings 2:00 CD 8 – CD 32 Consolidation Hearing Page 12 6. Staff Reports a. Administrator’s Report – Tara Ostendorf 1. Approve 2016 AIS Prevention Program Memorandum of Page 13 BA Understanding 2. Approve Agreement with Lamb Labor Services for 2016 AIS Page 19 BA Prevention Program Management 3. Discussion of Field Equipment Needs D 4. Approve purchase of Field tablet using grant funds and Page 25 BA authorize entry into Verizon 2-yr data contract. 1030 Front Street, P.O. Box 40 Brooten, MN 56316 Office: 320-346-2869 Fax: 320-346-2410 www.nfcrwd.org [email protected] Packet Time Page BA / D 5. Discussion of MAWD Succession Planning and surveys D 6. Additional Business. b. Technician’s Report – Christopher Lundeen 1. Activity Report c. Bookkeeper / Administrative Assistant’s Report – Christine Knutson 1. As reported in Financial Statements 7. Program Reports a. Permit Report - Tara Ostendorf 1. None b. Drainage Report – Tara Ostendorf 1. CD 32 Repair: Review and Award Bid for Construction Page 26 BA Presentation of bid submittals and award of bid 2. CD 4 Repair: Review Work Completed and Approve Page 27 BA Payment Request from Land Pride Construction Site inspection phots and engineer’s memo recommending payment for work completed to date. 3. JD 1 BR 12 Repair: Status Update D Update on status of permitting and changes requested by ACOE. 4. JD 1 Main and Branches: Survey Results Handout D/BA HEI submittal of current condition report. Set public information meeting date. 5. CD7 Repair: Presentation of Engineering Proposals Page 30 BA Presentation of ranked proposals for Board consideration. 6. CD7 Repair: Proposal for Viewing Costs – H2Over Viewers Page 31 D Review of potential costs for redetermination of benefits. 6. CD 43: Review of Bids and Award Contract Handout BA Review submitted bids and award contract. 7. JD1 BR12 FK6 SP2: Petition for Impoundment Page 32 BA Accept petition for impoundment and set public hearing date regarding the USFWS Prairie Storm Project 1030 Front Street, P.O. Box 40 Brooten, MN 56316 Office: 320-346-2869 Fax: 320-346-2410 www.nfcrwd.org [email protected] Packet Time Page BA / D 8. Other Ditch Business - c. Board Member Reports 8. Items for Next Meeting Agenda 9. Calendar Review Meeting Date Meeting Description Meeting Location Meeting Time th Wed. Mar 16 1W1P Planning Work Group Meeting Litchfield 9:00 – 12:00 pm st Mon. March 21 MN Assoc. of Drainage Inspect. Mtg Kandi Entertainment All Day Centre, Willmar Wed-Thurs, Mar MAWD Legislative Days Capital 30-31st Thurs. April 7th Viewers Meeting Morton All Day 10. FYI Items CREP Proposal Page 38 Stearns County AIS Report Page 43 11. Adjournment *** Next meeting: Monday, March 14, 2016 at 1:00 pm *** Page 1 of 64 Page 2 of 64 Page 3 of 64 Page 4 of 64 Page 5 of 64 Page 6 of 64 Page 7 of 64 Page 8 of 64 Page 9 of 64 Page 10 of 64 Page 11 of 64 Page 12 of 64 MEMORANDUM OF UNDERSTANDING NFCRWD Aquatic Invasive Species (AIS) Inspection and Prevention Program This Memorandum of Understanding (MOU) is entered into by and between: North Fork Crow River Watershed District (“NFCRWD”) – Watershed District Koronis Lake Association (“KLA”) Rice Lake Association (“RLA”) Lamb Labor Services (“Lamb”) - Consultant I. PURPOSE The purpose of this MOU is to define the roles and responsibilities of the entities responsible for meeting the work plan objectives and grant requirements for the FY2016 Stearns County AIS grant contract (“Project”) with Stearns County as administered by the Stearns County AIS Committee as well as the goals of the AIS Inspection and Prevention Program administered by the NFCRWD. The Project contract and MOU will remain in effect through the life of the Project and any and all applicable continuations. II. PROJECT OBJECTIVES The main objectives of the Project is the administration and management of DNR Trained Level I Watercraft Inspectors to meet the goals of the NFCRWD AIS Inspection and Prevention Program, partially funded by the Stearns County AIS grant program. This MOU defines the roles and responsibilities of each partner listed in the Project contract. Objectives include advertisement and hiring of seasonal workers to be trained as DNR Level I Watercraft Inspectors, management and supervisor of personnel, and scheduling / coordination of personnel to conduct Project, Project reporting as required, and grant management. III. ROLES AND RESPONSIBILITIES As described in the Project work plan (incorporated as Attachment A), the Project partners will work on four main objectives; Recruitment, Training, and Personnel Management. A. RECRUITMENT Lamb will be responsible for the recruitment of seasonal personnel to fit the needs of the Project as outlined in the work plan. All seasonal or temporary employees will be employed under Lamb. Lamb is responsible for all human resources related obligations including but not limited to; workman’s compensation coverage, payroll management Page 13 of 64 including applicable state / federal payroll tax obligations, and personnel policy management. B. DNR LEVEL I WATERCRAFT INSPECTOR TRAINING AND CERTIFICATION The NFCRWD will hold the delegation agreement of authority to perform AIS inspections and manage access to water resources. According to the agreement, DNR will provide training to individuals working for contractors to the NFCRWD as inspectors, and upon successful completion of training and testing requirements, the DNR will certify individuals as authorized inspectors in accordance with MN Stat. 84D.105 subd 2(a). Under contract, the NFCRWD has hired Lamb as its contractor. Under this MOU, Lamb shall be responsible for providing training opportunities and acquiring Level I certification for each inspector. Level I Training will be a reimbursable Project expense. Responsibility / Activity Responsible Partner • Maintain AIS Inspection authority through NFCRWD delegation agreement with the MN DNR • Schedule annual training and certification courses Lamb for individuals through the MN DNR • Provide training and certificates of completion of DNR Level I Watercraft Inspection Training • Provide copies of certification to NFCRWD Lamb C. EQUIPMENT & SUPPLIES The MN DNR has provided a standard operating procedure and protocol for conducting Level I watercraft inspections. Each inspector is required to maintain their post at all times as assigned. Each inspector is required to conduct field surveys of every inspection completed with the public. All survey information is to be recorded and submitted to the MN DNR via their online submission application. The intent of the NFCRWD is to treat each interaction with the public as an education opportunity to raise awareness of the threat of AIS, as well as the most current prevention methods. Any equipment or materials provided by the NFCRWD or purchased with grant funding are the property of the purchasing partner. Any equipment or material purchased / provided by the consultant are the property of the consultant.
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