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Annual Report 2019-20 (Single Page) The Bombay Presidency Golf Club Ltd. (Estd.1927) 94th Annual Report 2019 - 2020 General Committee 2019-20 Brijinder Singh President Kuldeep Singh Sandhu G. Balachandran Atul Laul Captain Hon. Treasurer Convenor - Senior Golf / Morning Golf Hemesh Patel Kiran Korgaonkar Rahul Nigam Shashank Sandu Convenor - Bar (Permit Room)/ Convenor - Gymnasium / Convenor - Tournament / Convenor - Communication / Housekeeping / Swimming Pool & Handicapping HR & Legal Rooms & Banquets Snooker Room Stephen Ambrose Subhash Ramchandran Vikas Arora Col. R. S. Sekhon (Retd) Convenor - Security / Convenor - Events Convenor - Events / Gym / Secretary & CEO Junior Golf / Swimming Pool & Caddies & PRO Snooker Room Annual Report 2019 - 2020 The Bombay Presidency Golf Club Limited (Est. 1927) OFFICE BEARERS AND THE GENERAL COMMITTEE FOR THE YEAR 2019-2020 President - Mr. Brijinder Singh Captain - Mr. Kuldeep Singh Sandhu Hon. Treasurer - Mr. G. Balachandran G.C. Members - Mr. Atul Laul Mr. Hemesh Patel Mr. Kiran Korgaonkar Mr. Rahul Nigam Mr. Shashank Sandu Mr. Stephen Ambrose Mr. Subhash Ramchandran Mr. Vikas Arora Secretary & CEO : Col. R. S. Sekhon (Retd) Auditors : M/s Anand Shenoy & Associates Chartered Accountants Registered Office : Dr. Choithram Gidwani Road, Chembur, Mumbai – 400 074. Tel.Nos. : 022 - 50965000, 022 - 25205874, 022 - 25200875 Email id : [email protected] Website : www.bpgc-golf.com 1 The Bombay Presidency Golf Club Limited (Est.1927) The Bombay Presidency Golf Club Limited CIN : U92410MH1927NPL001307 Registered Office :Dr. Choithram Gidwani Road, Chembur, Mumbai - 400074 Website : www.bpgc-golf.com Tel: (022)-5096 5000 NOTICE NOTICE of the 94th Annual General Meeting of THE BOMBAY PRESIDENCY GOLF CLUB LIMITED will be held on Saturday, 26th December, 2020 at 17.30 hrs through video-conferencing/other audio visual means to transact the following business : ORDINARY BUSINESS : 1. To receive, consider and adopt the Audited Balance Sheet of the Club as at 31st March, 2020 and the Income and Expenditure Account and Cash Flow Statement for the financial year ended on that date along with the Notes & Schedules thereto and the Reports of the Directors and the Auditors thereon. 2. To consider and appointment of Statutory Auditors for the Financial Year 2020-21 and to fix their remuneration in this regard : “RESOLVED THAT pursuant to the provisions of Section 139 and other applicable provisions ,if any, of the Companies Act, 2013 and Rules framed there under, as amended from time to time, the Club (Company) hereby appoints M/s V. S. Dastur & Co, Chartered Accountants, (Registration No. 102147W) in place of M/s Anand Shenoy & Associates, Chartered Accountants, (Registration No. 100382W), as the Statutory Auditors of the Company to hold office from conclusion of this Annual General Meeting (AGM) till the conclusion of 99th Annual General Meeting to be held in the year 2025 to examine and Audit the Accounts of the Club at Remuneration of Rs. 2,50,000/- (Rupees Two Lakhs Fifty Thousand only) apart from Goods & Service Tax and re-imbursement of out-of- pocket and Actual Traveling Expenses incurred by them for the purpose of Audit.” 3. * To elect a President of the General Committee in place of Mr. Brijinder Singh (DIN: 00791428 ) for a period of two years from the conclusion of this Annual General Meeting and who shall ceased to hold the office at the end of their tenure, in pursuance of Article 27 of the Articles of Association of the Club. 4. * To elect a Captain of the General Committee in place Mr. Kuldeep Singh Sandhu (DIN: 07621968), for the period of two year from the conclusion of this Annual General Meeting and who shall ceased to hold the office at the end of their tenure, in pursuance of Article 27 of the Articles of Association of the Club. 5. * To a elect Honorary Treasurer of the General Committee in place of Mr. G. Balachandran (DIN: 00414122) for the period of two year from the conclusion of this Annual General Meeting and who shall ceased to hold the office at the end of their tenure, in pursuance of Article 27 of the Articles of Association of the Club. 6. * To elect not more than Four (4) members to the General Committee in terms of Article 27 of the Articles of Association of the Club as members liable to retire by rotation. * Kindly refer to the point no. 14 of the Committee (Director) Report to members for clarification. By Order of the General Committee The Bombay Presidency Golf Club Ltd Place : Mumbai Sd/- Date : 20th November, 2020 Brijinder Singh President DIN: 00791428 2 Annual Report 2019 - 2020 NOTES : 1. Only “A” Members are permitted to attend and vote at the Annual General Meeting. 2. Members intending to ask questions regarding the Annual Accounts and other matters connected with the Club activities should submit their queries in writing to the President, latest by 23rd December, 2020 on email id [email protected] or [email protected]. 3. Election: a) In pursuance to the Articles of Association of the Club, all appointments (including re-appointment of retiring General Committee Members and Office Bearers) are required to be undertaken by means of election at the Annual General Meeting. Accordingly, the General Committee has decided in its Meeting held on 20th November, 2020 to undertake the appointment of Committee Members retiring by rotation in terms of Section 152 of the Companies Act, 2013 and, retiring by rotation in terms of Article 27 of the Articles of Association of the Club by means of election on 26th December, 2020 and undertake their appointments as Ordinary Business. b) The members are required to note, that as per the articles of association of the Club and the Bye-Laws adopted there on and pursuant to the General Committee decision in the meeting held on 20th November, 2020 only those members who are eligible to be appointed as Committee Members may be appointed as Office Bearers. (President, Captain, Treasurer). The tenure of the office bearers will be for a period of two years from the date of the AGM in which they are appointed and shall retire by rotation at the end of their tenure of two years. The Club may receive any nominations from the members proposing themselves/other members for the position of Office Bearer/Committee Members. Appointment of such committee members/Office Bearer shall be as Committee members liable to retire by rotation at the end of every two years. c) Any member(s), other than the retiring Committee Members, who intend(s) to propose himself/ herself or any other member, who otherwise is eligible to be appointed to the Committee as a Committee Member, is requested to submit the proposal, pursuant to Section 160 of the Companies Act, 2013, at least 14 days prior to the date of the Annual General Meeting i.e. on or before 12th December, 2020 at the Registered Office of the Club, along with the deposit of Rs. 1 Lakh which may be refundable as per the decision of Committee Meeting dated 8th August, 2015 and provisions of Section 160 of the Companies Act, 2013. d) Details of Election by Ballot: The Schedule of election will be as under: Receipt of Nomination Forms : Upto 5:00 p.m. on Saturday, 5th December, 2020. Withdrawal of Nomination : By 5:00 p.m. on Saturday, 12th December, 2020. Display of Final List of Nominations : 6:00 p.m. on Saturday, 12th December, 2020 onwards. Elections / e-voting : Voting by electronic means by the Eligible Members though remote e-voting at 09.00 am on 22nd December, 2020 to 05.00 pm on 25th December, 2020 and e-voting at the AGM on 26th December, 2020 from commencement of the AGM to 06.00 pm.. e) Eligibility a. For Contestants: 1. Only Resident “A” Members with 5 (Five) years of continuous standing. 2. The Member will have to procure a “DIN” (Director Identification Number) prior to the Annual General Meeting in accordance with the provisions of Companies Act, 2013. 3. The Member should not be disqualified from being a Committee Member U/s 164 of the Companies Act, 2013. b. For Proposer & Seconder: Only Resident “A” Members with 5 (Five) years of continuous standing. c. For Voter: Only “A” Members are eligible to vote provided that :- i. they are not Absentee Members. ii. they are not defaulters due to non-payment of bills till October, 2020. iii. they have paid entrance fee in full. 4. The additional information pertaining to the Committee Members seeking re-appointment in this AGM, as required under Secretarial Standard-2 are stated in Point 14 of the Committee (Director) Report for the Financial Year 2019-20. By Order of the General Committee The Bombay Presidency Golf Club Ltd Place : Mumbai Sd/- Date : 20th November, 2020 Brijinder Singh President DIN: 00791428 3 The Bombay Presidency Golf Club Limited (Est.1927) The Bombay Presidency Golf Club Limited. (Established 1927) ANNUAL REPORT TO THE CLUB MEMBERS Dear Members, It is indeed a pleasure to welcome you to the 94th Annual General Meeting of our Club and to present the Annual Report and Audited Accounts along with the Reports of the Auditors' and the General Committee for the year ended 31st March, 2020. We are certainly in unprecedented times and the impact on many aspects of our life is still uncertain. An AGM provides one of the few opportunities the club members have to question the board, engage directly with management, and hear the views of other members. However, the outbreak of the Coronavirus has caused us to rethink the arrangements for this AGM in light of bans on large gatherings. We are forced to conduct a virtual meeting over Video Channel. Due to the COVID-19 pandemic we started off this season with many new challenges.
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