The Bombay Presidency Golf Club Ltd. (Estd.1927) 93rdrd Annual Report 2018 - 2019 General Committee 2018-19 Brijinder Singh President Kuldeep Singh Sandhu G. Balachandran Atul Laul Captain Hon. Treasurer Convenor - Senior Golf / Morning Golf Ganesh Upadrasta Rao Hemesh Patel Kiran Korgaonkar Shashank Sandu Convenor - Repairs & Convenor - Security / Convenor - Bar (Permit Room) Convenor - Communication / Maintenance Housekeeping / Gym/Swimming Pool & HR & Legal Rooms & Banquets Snooker Room Stephen Ambrose Subhash Ramchandran Vikas Arora Col. R. S. Sekhon (Retd) Convenor - Junior Golf / Convenor - Tournaments / Convenor - Events / Gym / Secretary & CEO Caddies & PRO Rules & Handicapping Swimming Pool & Snooker Room Annual Report 2018 - 2019 The Bombay Presidency Golf Club Limited (Est. 1927) OFFICE BEARERS AND THE GENERAL COMMITTEE FOR THE YEAR 2018-2019 President - Mr. Brijinder Singh Captain - Mr. Kuldeep Singh Sandhu Hon. Treasurer - Mr. G. Balachandran G.C. Members - Mr. Atul Laul Mr. Ganesh Upadrasta Rao Mr. Hemesh Patel Mr. Kiran Korgaonkar Mr. Shashank Sandu Mr. Stephen Ambrose Mr. Subhash Ramchandran Mr. Vikas Arora Secretary & CEO : Col. R. S. Sekhon (Retd) Auditors : M/s Anand Shenoy & Associates Chartered Accountants Registered Office : Dr. Choithram Gidwani Road, Chembur, Mumbai – 400 074. Tel.Nos. : 022 - 50965000, 022 - 25205874, 022 - 25200875 Email id : [email protected] Website : www.bpgc-golf.com 1 The Bombay Presidency Golf Club Limited (Est.1927) The Bombay Presidency Golf Club Limited CIN : U92410MH1927NPL001307 Registered Office :Dr. Choithram Gidwani Road, Chembur, Mumbai - 400074 Website : www.bpgc-golf.com Tel: (022)-5096 5000 NOTICE NOTICE of the 93rd Annual General Meeting of THE BOMBAY PRESIDENCY GOLF CLUB LIMITED will be held on Saturday, 28th September, 2019 at 17.30 hrs at the Registered Office of the Club at Dr. Choithram Gidwani Road, Chembur, Mumbai - 400074 to transact the following business : ORDINARY BUSINESS : 1. To receive, consider and adopt the Audited Balance Sheet of the Club as at 31st March, 2019 and the Income and Expenditure Account and Cash Flow Statement for the financial year ended on that date along with the Notes & Schedules thereto and the Reports of the Directors and the Auditors thereon. 2. To consider the appointment by election of a Committee Member, in place of Mr. Atul Sham Laul (DIN: 07958958), who retires by rotation at this Annual General Meeting in pursuance of Article 27 of the Articles of Association of the Club. 3. To consider the appointment by election of a Committee Member, in place of Mr. Stephen Ambrose (DIN: 06430986), who retires by rotation at this Annual General Meeting in pursuance of Article 27 of the Articles of Association of the Club. 4. To consider the appointment by election of a Committee Member, in place of Mr. Shashank Bhaskar Sandu (DIN: 00678098), who retires by rotation at this Annual General Meeting in pursuance of Article 27 of the Articles of Association of the Club. 5. To consider the appointment by election of a Committee Member, in place of Mr. Hemesh Navnit Patel (DIN: 00943814), who retires by rotation at this Annual General Meetingin pursuance of Article 27 of the Articles of Association of the Club. 6. To consider the appointment by election of a Committee Member, in place of Mr. Ganeshrao Narsimharao Upadrasta (Din: 07975757), who retires by rotation at this Annual General Meeting. 7. To ratify the appointment of Statutory Auditors for the Financial Year 2019-20 and to fix their remuneration in this regard : “RESOLVED THAT pursuant to the provisions of Sections 139, 142 and all other applicable provisions, if any, of the Companies Act, 2013, and, the provisions for the Companies (Audit and Auditors) Rules 2014, as amended from time to time, the Company hereby ratifies the appointment of M/s Anand Shenoy & Associates, Chartered Accountants, Mumbai (Firm Registration No. 100382W) as Statutory Auditors of the Club, to hold office from conclusion of this Annual General Meeting till the conclusion of the Annual General Meeting held in the year 2020- 21 to examine and Audit the Accounts of the Club at Remuneration of Rs. 2,50,000/- (Rupees Two Lakhs Fifty Thousand only) apart from Goods & Service Tax and re-imbursement of out-of- pocket and Actual Traveling Expenses incurred by them for the purpose of Audit.” By Order of the General Committee The Bombay Presidency Golf Club Ltd Place : Mumbai Date : 6th August, 2019 Brijinder Singh President DIN: 00791428 2 Annual Report 2018 - 2019 NOTES : 1. Only “A” Members are permitted to attend and vote at the Annual General Meeting. 2. Members intending to ask questions regarding the Annual Accounts and other matters connected with the Club activities should submit their queries in writing to the President, latest by 18th September, 2019. 3. Election: a) In pursuance to the Articles of Association of the Club, all appointments (including re-appointment of retiring General Committee Members and Office Bearers) are required to be undertaken by means of election at the Annual General Meeting. Accordingly, the General Committee has decided in its Meeting held on 2nd August, 2019 to undertake the appointment of Committee Members retiring by rotation in terms of Section 152 of the Companies Act, 2013 and, retiring by rotation in terms of Article 27 of the Articles of Association of the Club by means of election on 28th September, 2019 (date of AGM) and undertake their appointments as Ordinary Business. b) The members are required to note, that as per the articles of association of the Club and the Bye-Laws adopted there on and pursuant to the General Committee decision in the meeting held on 2nd August 2019, only those members who are eligible to be appointed as Committee Members may be appointed as Office Bearers. (President, Captain, Treasurer). The tenure of the office bearers will be for a period of two years from the date of the AGM in which they are appointed and shall retire by rotation at the end of their tenure of two years. The Club may receive any nominations from the members proposing themselves/other members for the position of Office Bearer/Committee Members. Appointment of such committee members/Office Bearer shall be as Committee members liable to retire by rotation at the end of every two years. c) Any member(s), other than the retiring Committee Members, who intend(s) to propose himself/ herself or any other member, who otherwise is eligible to be appointed to the Committee as a Committee Member, is requested to submit the proposal, pursuant to Section 160 of the Companies Act, 2013, at least 14 days prior to the date of the Annual General Meeting at the Registered Office of the Club, along with the deposit of Rs. 1 Lakh which may be refundable as per the decision of Committee Meeting dated 8th August, 2015. In such eventuality, four (4) members will be elected out of the total candidates i.e. members retiring by rotation and opting for re-appointment and one (1) additional nomination/s received as per this Clause. The Five (5) members who get maximum votes shall be declared elected. d) Details of Election by Ballot: The Schedule of election will be as under: Receipt of Nomination Forms : Upto 5:00 p.m. on Saturday, 7th September, 2019. Withdrawal of Nomination : By 5:00 p.m. on Saturday, 14th September, 2019. Display of Final List of Nominations : 6:00 p.m. on Saturday, 14th September, 2019 onwards. Elections will remain open between : 9:00 a.m. to 5:00 p.m. on Saturday, 28th September, 2019. Manner of election and form of voting will be displayed on the Notice Board of the Club. e) Eligibility a. For Contestants: 1. Only Resident “A” Members with 5 (Five) years of continuous standing. 2. The Member will have to procure a “DIN” (Director Identification Number) prior to the Annual General Meeting in accordance with the provisions of Companies Act, 2013. 3. The Member should not be disqualified from being a Committee Member U/s 164 of the Companies Act, 2013. b. For Proposer & Seconder: Only Resident “A” Members with 5 (Five) years of continuous standing. c. For Voter: Only “A” Members are eligible to vote provided that :- i. they are not Absentee Members. ii. they are not defaulters due to non-payment of bills till July, 2019. iii. they have paid entrance fee in full. (Members are requested to produce their Identity Cards before casting their vote) 4. Members are requested to note that the Map to the AGM Venue and Attendance Slip are attached herewith in terms of Secretarial Standard I (SS-1) applicable to the Club. 5. The additional information pertaining to the Committee Members seeking re-appointment in this AGM, as required under Secretarial Standard-2 are stated in Point 19 of the Committee Report for the Financial Year 2018-19. By Order of the General Committee The Bombay Presidency Golf Club Ltd Place : Mumbai Date : 6th August, 2019 Brijinder Singh President DIN: 00791428 3 The Bombay Presidency Golf Club Limited (Est.1927) The Bombay Presidency Golf Club Limited. (Established 1927) ANNUAL REPORT TO THE CLUB MEMBERS Dear Members, It is indeed a pleasure to welcome you to the 93rd Annual General Meeting of our Club and to present the Annual Report and Audited Accounts along with the Reports of the Auditors' and the General Committee for the year ended 31st March, 2019. Your Committee has worked untiringly over the last one year as a cohesive unit. We have been able to improve the overall discipline both on and off the course. A lot still remains to be done. The committee has received tremendous support and appreciation from the Club members and we thank them for the same. Constructive ideas and suggestions were received and implemented.