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ARDS AND NORTH DOWN BOROUGH COUNCIL 20 March 2019 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 27 March 2019 commencing at 7.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 2. Apologies 3. Declarations of Interest 4. Mayor’s Business 5. Mayor and Deputy Mayor Engagements for the Month (To be tabled) 6. Minutes of Meeting of Council dated 27 February 2019 (Copy attached) 7. Minutes of Committees (Copies attached) 7.1. Planning Committee dated 5 March 2019 7.2. Environment Committee dated 6 March 2019 7.3. Regeneration and Development Committee dated 7 March 2019 ***ITEM 7.3.1 IN CONFIDENCE*** 7.3.1 Belfast Region City Deal – Updated Heads of Terms (Report to follow) 7.4. Corporate Services Committee dated 12 March 2019 7.4.1. Veterans’ Day 2019 and Proposal to Mark 75th Anniversary of the D-Day Landings (Report attached) 7.5. Community and Wellbeing Committee dated 13 February 2019 8. Request for Deputation 8.1 Congress – Irish Congress of Trade Unions Northern Ireland Committee (Correspondence attached) 9. Resolution 9.1 Newry, Mourne and Down District Council – Geographical Disposal Facility by Radioactive Waste Management (Correspondence attached) 10. Courses/Invitations etc. 10.1 The Regimental Association UDR – The Ulster Defence Regiment Day Event on Sunday 7th April, Palace Barracks, Holywood. 11. Consultation Documents 11.1 Consultation Response on Allergen Labelling (Report attached) 12. Sealing Documents 13. Transfer of Rights of Burial 14. Notices of Motion – Status Report (Copy to follow) 15. Notices of Motion 15.1. Notice of Motion submitted by Councillor Boyle, Councillor Thompson, Councillor Adair, Councillor Edmund, Alderman Carson and Councillor McAlpine That this Council agrees to write to Katrina Godfrey, Permanent Secretary of the Department for Infrastructure requesting an urgent meeting to discuss the provision of a footpath/pedestrian footway in Ballyhalbert, commencing on the shore side of the road opposite Ballyhalbert Gospel Hall (38 Shore Road) and concluding on the shore side at the mini-roundabout linking Shore Road to Harbour Road. (Opposite Talbot House at 1 High Street, Ballyhalbert). 15.2. Notice of Motion resubmitted by Councillor Cooper and Councillor Boyle That this Council continually provides two portable toilets for the annual Goldsprings True Defenders Flute Band in Comber, to ensure cross community harmonisation and provide adequate public access to toiletry facilities. 16. Street Naming Pirrie Development, Comber (Report attached) 17. Street Naming Village Brow, Crawfordsburn (Report attached) 18. Place of Marriage Approval (Report attached) 2 19. Display Beds Policy Outline (Report attached) 20. Ards and North Down Youth Council (Report attached) 21. Item Moved to Committee 22. Grant of Outdoor Entertainment Licence – MCD Productions – Snow Patrol Concert (Report attached) 23. Grant of Indoor Entertainment Licence – Cloughey Presbyterian Church, Main Road, Cloughey (Report attached) ***IN CONFIDENCE*** 24. Tender Report – Bring Site Service Contracts (Report attached) 25. Extension of Main Dog Kennelling Contract (Report attached) 26. Tender for the Provision of Agency Workers (Report attached) 27. Request from Mohan’s Funfair to use Castle Park to operate a funfair over the Easter period (Report attached) Circulated for Information a) NI Courts and Tribunals Service – Increase in Court Fees b) International Fund for Ireland – Annual Report and Accounts 2018 MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Carson Councillor Dunlop Alderman Fletcher Councillor Dunne Alderman Gibson Councillor Edmund Alderman Girvan Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Kennedy Alderman Irvine Councillor Martin Alderman Keery Councillor McAlpine Alderman McDowell Councillor McClean Alderman Smith Councillor McKee Councillor Adair Councillor McIlveen Councillor Allen Councillor Menagh Councillor Armstrong-Cotter Councillor Muir Councillor Boyle Councillor Robinson Councillor Brooks Councillor Smart (Mayor) Councillor Cathcart Councillor T Smith 3 Councillor Chambers Councillor Thompson (Deputy Mayor) Councillor Cooper Councillor Walker Councillor Cummings Councillor Wilson Councillor Douglas Councillor Woods 4 ITEM 6 ARDS AND NORTH DOWN BOROUGH COUNCIL A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 27 February 2019 commencing at 7.00pm. PRESENT: In the Chair: The Mayor (Councillor Smart) Aldermen: Carson Henry Fletcher Irvine Gibson Keery Girvan McDowell Graham Smith Councillors: Adair McAlpine Allen McClean Boyle McKee Brooks McIlveen Cathcart Menagh Chambers Muir Cummings Robinson Douglas Smith Dunlop Thompson Dunne Walker Edmund Wilson Gilmour Woods Martin Officers: Chief Executive (S Reid), Director of Organisational Development and Administration (W Swanston), Director of Community and Wellbeing (G Bannister), Director of Finance and Performance (S Christie), Director of Environment (D Lindsay), Director of Regeneration, Development and Planning (S McCullough), Corporate Communications Manager (C Jackson) and Democratic Services Officers (E Brown and P Foster) 1. PRAYER The Mayor (Councillor Smart) commenced the meeting by inviting the Chief Executive to read the Council prayer. 2. APOLOGIES Apologies for inability to attend were received from Councillor Armstrong-Cotter, Councillor Cooper, Councillor Ferguson and Councillor Kennedy. NOTED. 1 C.27.02.19 3. DECLARATIONS OF INTEREST The Mayor asked for any Declarations of Interest. Councillor McAlpine declared an interest in Item 14.8 – Notice of Motion submitted by Councillors Smart, Ferguson, Menagh, McIlveen, Armstrong-Cotter and Kennedy. Councillor Muir declared an interest in Item 14.11 – Notice of Motion submitted by Alderman Smith and Councillor Dunne. Alderman Irvine declared an interest in Item 16 – Request from Northern Community Leisure Trust to use Castle Park for Assault Course (Warrior Assault) and Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor McIlveen declared an interest in Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor Allen declared an interest in Item 16 – Request from Northern Community Leisure Trust to use Castle Park for Assault Course (Warrior Assault) Councillor Chambers declared an interest in Item 16 – Request from Northern Community Leisure Trust to use Castle Park for Assault Course (Warrior Assault) and Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Alderman Gibson declared an interest in Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor Woods declared an interest in Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor Gilmour declared an interest in Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor Cathcart declared an interest in Item 14.14 – Notice of Motion submitted by Councillors Smith and Cooper. Councillor Dunne declared an interest in Item 14.14 - Notice of Motion submitted by Councillors Smith and Cooper. NOTED. 4. MAYOR’S BUSINESS AND 5. MAYOR AND DEPUTY MAYOR ENGAGEMENTS FOR THE MONTH (Appendix I) PREVIOUSLY CIRCULATED:- Copy of the Mayor and Deputy Mayor Engagements for the month of February 2019. The Mayor highlighted to members his upcoming Charity Golf day on 10 April 2019 to raise money for his two charities. He was keen to see the event supported by members and encouraged them to bring their families along too. RESOLVED, on the proposal of Alderman Graham, seconded by Alderman Carson, that the information be noted. C.27.02.19 6. MINUTES OF MEETING OF COUNCIL DATED 30 JANUARY 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. In respect of Item 13 page 19 – All Party Group on Sustainable Development; Councillor McKee referred to the words ‘Proposed by Councillor Barry’, and advised it should state ‘Proposed by Councillor Boyle.’ RESOLVED, on the proposal of Alderman Gibson, seconded by Councillor Douglas, that the minutes, as amended, be agreed as a correct record. 7. MINUTES OF COMMITTEES 7.1. Planning Committee dated 5 February 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. In respect of Item 4.5 page 25 – LA06/2017/0793; Alderman McDowell referred to the final paragraph and advised the word ‘road’ should be ‘development.’ RESOLVED, on the proposal of Councillor Cathcart, seconded by Alderman Girvan, that the minutes be adopted subject to the above amendment. 7.2. Environment Committee dated 6 February 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. RESOLVED, on the proposal of Councillor Douglas, seconded by Councillor Dunlop, that the minutes be adopted. 7.3. Regeneration and Development Committee dated 7 February 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. RESOLVED, on the proposal of Alderman McDowell, seconded by Alderman Irvine, that the minutes be adopted. 7.4. Special Council dated 12 February 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. RESOLVED, on the proposal of Alderman Graham, seconded by Alderman Smith, that the minutes be adopted. 7.5. Corporate Services Committee dated 12 February 2019 PREVIOUSLY CIRCULATED:- Copy of the above minutes. C.27.02.19 In respect of Item 29 – Request for a Funfair at Castle Park, Bangor; Councillor
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