Councillor B Hanve

Dr. Theresa Donaldson Chief Executive Island Civic Centre, The Island, Lisburn, BT27 4RL Tel: 028 9250 9451 Email: [email protected] www.lisburncity.gov.uk www.castlereagh.gov.uk

Island Civic Centre The Island LISBURN BT27 4RL

26 March 2015

Chairman: Councillor B Hanvey Vice-Chairman: Councillor T Mitchell Councillors: Councillor N Anderson, Councillor J Baird, Councillor B Bloomfield, Councillor P Catney, A Givan, Councillor J Gray, Alderman T Jeffers, Councillor A McIntyre, Councillor T Morrow, Councillor J Palmer, Councillor L Poots, Alderman S Porter, Councillor R Walker

Ex Officio

Presiding Member, Councillor T Beckett Deputy Presiding Member, Councillor A Redpath

The monthly meeting of the Environmental Services Committee will be held in the Chestnut Room, Island Civic Centre, The Island, Lisburn, on Wednesday, 1 April 2015, at 5.30 pm, for the transaction of business on the undernoted agenda.

Please note that hot food will be available prior to the meeting from 5.00 pm.

You are requested to attend.

DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council

Agenda

1. Apologies

2. Declarations of Interest

3. Minutes of the Environmental Services Committee meeting held on 11 March 2015

4. Report from Director of Environmental Services

1. Sub-Regional Animal Welfare Arrangements 2. Rivers Agency – Presentation on Flood Maps on Northern Ireland 3. Bee Safe 4. Dog Fouling Blitz 5. Service Delivery for the Environmental Health Service 6. Relocation of the Garage from Prince Regent Road 7. Adoption of Streets under the Private Streets (NI) Order 1980 as amended by the Private Streets (Amendment) (NI) Order 1992 8. Tender for the Provision of Park Ranger / Caretaking and Out-Of- Hours Dog Warden Services 9. Tree Works within Wallace Park and Moira Demesne 10. Cemetery Cover 11. Refuse Collection post 1 April 2015 12. Translink Ulster in Bloom 2014 Awards 13. City Area Signage 14. NIEA Correspondence, dated 13 March 2015

5. Any Other Business

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To: Members of Lisburn & Castlereagh City Council Environmental Services Committee

Environmental Services Committee 11.03.15

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the proceedings of the Environmental Services Committee meeting of Lisburn & Castlereagh City Council, held in the Island Civic Centre, Lisburn, BT27 4RL, on Wednesday, 11 March 2015, at 6:00 pm.

IN THE CHAIR: Councillor Brian Bloomfield

PRESENT: Councillors N Anderson, A Ewart, A Ewing, A Givan, B Hanvey, T Jeffers, V Kamble, J Palmer, J Tinsley, R Walker

IN ATTENDANCE: Lisburn & Castlereagh City Council: Councillor O Gawith Director of Environmental Services

Lisburn City Council: Acting Assistant Director of Environmental Services (Technical Services )

Castlereagh Borough Council: Acting Director of Technical & Environmental Services Operational Services Manager Environmental Health Manager Members’ Services Officer

COMMENCEMENT OF MEETING

The Chair welcomed Members and Officers to the meeting.

1. APOLOGIES

It was agreed to accept apologies for non-attendance at the meeting from Councillors S Martin and L Poots.

2. DECLARATIONS OF INTEREST

The Chair invited Members to declare any conflicts of interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.

No Declaration of Interest forms were submitted.

3. MINUTES OF THE ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD ON 11 FEBRUARY 2015

It was proposed by Councillor J Palmer, seconded by Councillor N Anderson and agreed that the minutes of the Environmental Services Committee meeting held on 11 February 2015 and adopted by the Shadow Council at its meeting held on 25 February 2015 be confirmed and signed.

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4. PRESENTATION BY THE DIRECTOR OF ENVIRONMENTAL SERVICES RE: REMIT OF THE NEW DIRECTORATE

Members were given a presentation in respect of the remit of the new directorate of Environmental Services. The following elements were included in the presentation:

 Technical Services – presented by the Acting Director of Technical & Environmental Services (CBC)  Operational Services – presented by the Operational Services Manager (CBC)  Environmental Health – presented by the Environmental Health Manager (CBC)

Several Members stated that they had been approached by community groups, charities etc in respect of charges being introduced for refuse collection. Councillor Palmer proposed that Officers should monitor the effects of refuse collection charges and table a report at a future meeting of the Committee.

AGREED: That Officers monitor the effects of refuse collection charges for community groups, charities etc and report back to the Committee at a future meeting.

5. REPORT FROM THE DIRECTOR OF ENVIRONMENTAL SERVICES

Items for Decision

5.1. TERMS OF REFERENCE

It was proposed by Councillor J Palmer, seconded by Councillor N Anderson and

AGREED: That approval be granted for the Draft Terms of Reference for the Environmental Services Committee.

5.2. DATE OF THE APRIL 2015 COMMITTEE MEETING

It was proposed by Councillor J Tinsley, seconded by Councillor J Palmer and

AGREED: That the April Committee meeting take place on 1 April 2015, at 6.00 pm.

5.3. CAR PARK AT BALLYNAHINCH STREET, HILLSBOROUGH – NEW LEASE ARRANGEMENTS

It was proposed by Councillor J Palmer, seconded by Councillor A Ewing and

AGREED: That approval be granted for the signing of the lease for the car park at Ballynahinch Street, Hillsborough, subject to the lease being reviewed by the Council’s legal representatives.

5.4. BINOVATION APP – PROPOSED PILOT PROJECT

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It was proposed by Councillor J Tinsley, seconded by Councillor A Ewing and

AGREED: That approval be granted to implement the Binovation App for one year pilot.

5.5. CIVIC AMENITY SITE METAL CONTRACT ISSUES

The Director of Environmental Services advised that the current contract was due to expire on 31 March 2015 but that there was the option to extend the contract for up to one year if necessary.

It was proposed by Councillor J Palmer, seconded by Councillor A Ewing and

AGREED: That retrospective approval be granted for the revised pricing arrangements for scrap metal for the continued period of the current contract as extended.

5.6. COMMERCIAL WASTE COLLECTION SERVICE

It was proposed by Councillor J Palmer, seconded by Councillor J Tinsley and

AGREED: That authority be delegated to the relevant Heads of Service to approve customer billing in advance, either on a quarterly or six-monthly basis.

5.7. NI AMENITY COUNCIL BEST KEPT COMPETITION / ADDITIONAL REPORT – ULSTER IN BLOOM

Members agreed to consider the entries for the NI Amenity Council Best Kept Competition together with entries for Ulster in Bloom, which had been listed in an additional report from the Director of Environmental Services.

It was proposed by Councillor J Palmer, seconded by Councillor J Tinsley and

AGREED: That approval be granted for the entries for the NI Amenity Council Best Kept Competition and the Ulster in Bloom competition, as listed in the report from the Director of Environmental Services, to be submitted.

5.8. CORPORATE HEALTH & SAFETY POLICY

It was proposed by Councillor B Hanvey, seconded by Councillor J Palmer and

AGREED: That approval be granted for adoption of the Health & Safety Policy for Lisburn & Castlereagh City Council.

5.9 ARRANGEMENTS FOR OUT-OF-HOURS COMMUNICATIONS AND RESPONSE

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The Director of Environmental Services referred Members to correspondence received and advised that the Food Standards Agency and the Public Health Agency had asked for a response to be received by 13 March 2015.

It was proposed by Councillor N Anderson, seconded by Councillor A Givan and

AGREED: That approval be granted, in principle, to continue a shared arrangement with Ards & North Down Council for the handling of food alerts, incidents and food poisoning outbreaks, and that a response be forwarded to the Food Standards Agency and the Public Health Agency by the deadline of 13 March 2015.

5.10 COUNCIL GARAGE AT PRINCE REGENT ROAD

It was proposed by Councillor J Palmer, seconded by Councillor J Tinsley and

AGREED: That approval be granted for the Chief Executive to sign the lease, subject to confirmation of a satisfactory legal review, and that a report be tabled at the Shadow Council meeting, recommending the signing of the lease under seal.

5.11 LGR PROPERTY TRANSFER – ARMAGH BANBRIDGE CRAIGAVON COUNCIL TO LISBURN & CASTLEREAGH CITY COUNCIL

It was proposed by Councillor J Palmer, seconded by Councillor J Tinsley, and

AGREED: That approval be granted for the proposed arrangements for the transferring properties from Armagh Banbridge Craigavon Council to Lisburn & Castlereagh City Council.

5.12 OFF-STREET CAR PARKING

Following discussion relating to the possible benefits of the pilot scheme to retailers in the town centre and their customers, it was proposed by Councillor J Palmer, seconded by Councillor A Givan and

AGREED:

a) To note the report and the Terms of Reference of the Working Group b) That the Chief Executive or her nominated officer sign the Agency Agreement regarding parking enforcement c) That the pilot scheme of £1 per five hours be continued until more evidence in respect of cost-effectiveness was available and to review the scheme.

5.13 AUTHORISATION OF COUNCIL OFFICERS

It was proposed by Councillor B Hanvey, seconded by Councillor A Givan and

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AGREED: To delegate authority to the Director of Environmental Services to authorise officers to discharge their associated duties under the relevant legislation, with effect from 1 April 2015.

Items for Noting

5.14 ENVIRONMENTAL SERVICES DIRECTORATE PRESENTATION

This item had been presented as Item 4.

5.15 CORRESPONDENCE RECEIVED FROM BELFAST CITY COUNCIL REGARDING BURIAL CHARGES FOR BLARIS CEMETERY

It was proposed by Councillor J Tinsley, seconded by Councillor T Jeffers and

AGREED: To continue with the existing arrangements in respect of burial charges for Blaris Cemetery.

5.16 STRATEGIC PRIORITIES REPORT FOR DELIVERY OF FOOD CONTROL 2015-2020

It was proposed by Councillor J Palmer, seconded by Councillor B Hanvey and

AGREED: That the proposals outlined in the report from the Director of Environmental Services be noted.

5.17 SAFETY ADVISORY GROUP

It was proposed by Councillor N Anderson, seconded by Councillor A Ewart and

AGREED: That the report regarding the Safety Advisory Group and the minutes of the Safety Advisory Group meeting of 11 February 2015 be noted and that a report addressing the risk associated with Lagan Valley Island be tabled at a future meeting of the Committee.

5.18 HEALTH AND WELL BEING

It was proposed by Councillor R Walker, seconded by Councillor T Jeffers and

AGREED: That the information tabled in respect of Health and Well Being be noted.

5.19 PRIVATE RENT SECTOR – IMPLICATIONS OF THE PRIVATE TENANCIES (NI) ORDER 2006

It was proposed by Councillor J Tinsley, seconded by Councillor T Jeffers and

AGREED: That the report in respect of the Private Tenancies (NI) Order 2006 be noted.

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5.20 PROPOSED RESURFACING AND DRAINAGE WORKS TO CARRYDUFF AND CREGAGH ROAD HOUSEHOLD RECYCLING CENTRES (HRC)

The Director of Environmental Services advised that no issues relating to the HRC in the Cregagh Road had been identified during an inspection, therefore the site could transfer to Belfast City Council with no site works to be carried out. She added that she would table a report listing the required works at the Carryduff HRC at a future meeting of the Committee.

It was proposed by Councillor N Anderson, seconded by Councillor T Jeffers and

AGREED:

a) That it be noted that no site works at the Cregagh Road HRC had been identified b) That the Director of Environmental Services table a report in respect listing the required works at the Carryduff HRC at a future meeting of the Committee.

5.21 EMERGENCY PLANNING UPDATE

The Director of Environmental Services advised that a report in respect of Emergency Planning and other outstanding matters would be tabled at the next Council meeting.

It was proposed by Councillor J Palmer, seconded by Councillor J Tinsley and

AGREED: That a report in respect of Emergency Planning and other outstanding matters be tabled at the next meeting of Council.

5.22 BYE-LAWS GUIDANCE FOR LOCAL COUNCILS

It was proposed by Councillor J Tinsley, seconded by Councillor J Palmer and

AGREED: That receipt of the Bye-Law Guidance for Local Councils be noted.

5.23 TRANSFER OF LICENCE DETAILS FOR ENTERTAINMENT LICENCES

It was proposed by Councillor A Givan, seconded by Councillor B Hanvey and

AGREED: That a report in respect of necessary changes to the transfer of licence details for Council Facilities Entertainment Licences be tabled at the next meeting of Council.

6 IN COMMITTEE

6.1 CONFIDENTIAL REPORT FROM THE ACTING DIRECTOR OF TECHNICAL & ENVIRONMENTAL SERVICES (CBC)

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It was proposed by Councillor J Palmer, seconded by Councillor A Ewart and

AGREED: That the confidential report from the Director of Environmental Services be considered ‘In Committee’.

6.1.1 MATERIALS RECOVERY FACILITY (MRF) CONTRACT

It was agreed to note the report in respect of the Materials Recovery Facility contract.

6.1.2 PROPOSED MEMORIAL PLAYGROUND – ERIN THOMPSON

The Director of Environmental Services advised that a further report, outlining further developments regarding the proposed memorial playground, would be tabled at a future meeting of the Committee.

It was agreed to note the report in respect of the proposed memorial playground.

6.1.3 PROVISION OF PROCUREMENT AND CONTACT LEGAL SERVICES TO ARC21

It was agreed to note the report in regarding provision of procurement and contract legal services to arc21.

7 STAFF IN COMMITTEE

7.1 ENVIRONMENTAL SERVICES DIRECTORATE – HEADS OF SERVICE RESPONSIBILITIES

The Director of Environmental Services advised the Committee that following confirmation of the organisational design, some refinement had been necessary within the Directorate Service Units. . She added that there had been no changes in the overall remit of responsibilities, with the exception of petroleum licensing transferring to Environmental Health from Building Control.

It was proposed by Councillor J Palmer, seconded by Councillor R Walker and

AGREED: That approval be granted for the Environmental Services Directorate as set out in the report from the Director of Environmental Services.

7.2 ACTING UP POST

The Director of Environmental Services sought approval for one acting-up position in the Leisureplex, ie the phased retirement of the Plant Manager, to continue after 31 March 2015.

It was proposed by Councillor A Givan, seconded by Councillor T Jeffers and

AGREED: That approval be granted for the acting-up position of the phased retirement of the Plant Manager in the Leisureplex to continue after 31 March 2015.

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It was proposed by Councillor B Hanvey and seconded by Councillor J Palmer that the remainder of the meeting take place ‘Out of Committee’.

8 ANY OTHER BUSINESS

8.1 UPDATE ON COMMERCIAL WASTE (VAT) (Nno)

The Acting Assistant Director of Environmental Services (Technical Services) referred to previous Committee approval to accept commercial waste at amenity sites. Officers had been advised that the Council was not claiming VAT on commercial waste, therefore approval was now sought to remove the VAT element.

AGREED: That approval be granted to remove the VAT element from commercial waste charges at the Council’s amenity sites.

8.2 ELECTRICITY PROCUREMENT (SBD)

The Acting Director of Technical & Environmental Services (CBC) referred to approval granted at the previous meeting of the Committee for the Chair and the Director of Environmental Services to sign the contract for the procurement of electricity. He now sought retrospective approval to accept the tender for the procurement of electricity.

AGREED: That retrospective approval be granted to accept the tender from LCC for the procurement of electricity for Lisburn & Castlereagh City Council.

8.3 THANK YOU

As this was the last meeting of the Committee in the current year, the Chair thanked Members for their support and participation. He also thanked officers for their support and particularly the Members’ Services officer for producing accurate minutes. He also offered his best wishes for success to the Director of Environmental Services in her post. The Chair also wished Councillor B Hanvey, and Councillor T Mitchell every success as Chair and Vice-Chair of the Environmental Services Committee in the next year.

There being no further business, the meeting ended at 7.54 pm.

Chair: Date:

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MEETING OF ENVIRONMENTAL SERVICES COMMITTEE – WEDNESDAY 1 APRIL 2015

REPORT FROM MRS HEATHER MOORE, DIRECTOR OF ENVIRONMENTAL SERVICES

PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations. The report specifically deals with:-

1. Sub Regional Animal Welfare Arrangements. 2. Rivers Agency – Presentation on Flood Maps on Northern Ireland. 3. Bee Safe 4. Dog Fouling Blitz 5. Service Delivery for the Environmental Health Service 6. Relocation of the Garage from Prince Regent Road 7. Adoption of Streets under the Private Streets (NI) Order 1980 as amended by the Private Streets (Amendment) (NI) Order 1992

8. Tender for the provision of park ranger/caretaking & out of hours dog warden services

9. Tree Works within Wallace Park and Moira Demense

10. Cemetery Cover 11. Refuse Collection Post 1 April 2015 12. Translink Ulster in Bloom 2014 Awards 13. City Area signage 14. NIEA correspondence dated 13 March 2015

Decisions and Recommendations

The following items are for decision

 It is recommended that Members approve the short term Animal Welfare Service arrangements as outlined for implementation with effect from 1st April 2015. It is further recommended that Members note that the overall harmonised Eastern Region arrangements will be finalised with Ards & North Down and Belfast City Council and confirmed with Members.

 It is recommended that Members note the report and consider if they would like to avail of the River Agency’s offer to deliver a presentation on the Flood Maps of Northern Ireland map-viewer.

The following items are for noting

 It is recommended that Members note the report regarding the “Bee Safe” events;

 It is recommended that Members note the report regarding the Dog Fouling Blitz;

 It is recommended that Members note the report regarding the Environmental Health Service Unit delivery;

 It is recommended that Members note the report regarding the relocation of the Council garage from Prince Regent Road;

 It is recommended that Members note the information regarding the adoption of streets under The Private Streets (NI) Order 1980 as amended by the Private Streets (Amendment) (NI) Order 1992.;

 It is recommended that Members note the information regarding the Tender for the Provision of Park Ranger/Caretaking & Out of Hours Dog Warden Services;

 It is recommended that Members note the information regarding tree works within Wallace Park and Moira Demense;

 It is recommended that Members note the arrangements regarding cemetery cover;

 It is recommended that Members note the report regarding refuse collection, post 1st April 2015;

 It is recommended that Members note the report regarding Translink Ulster in Bloom 2014 Awards;

 It is recommended that Members note the report regarding the replacement of City Area Signage;

 It is recommended that Members note the above report regarding the NIEA proposals regarding improving the working relationship and co-operation with the new 11 councils.

ITEMS FOR DECISION

1. SUB REGIONAL ANIMAL WELFARE ARRANGEMENTS

Members may be aware of the regional arrangements that have been in place in relation to Animal Welfare. The Animal Welfare function undertaken by Local Government in respect of non-farmed animals is fully funded by the Department of Agriculture (DARD). Historically the arrangements have been coordinated on a regional basis largely reflecting the previous Group arrangement along with Belfast City Council. The proposed continuance of this service is still on a regional basis however regard has been given to the financial restrictions associated with the function. Consequently, having been considered by all of the 11 new Councils, it is recommended that four sub regional management centers be progressed as opposed to the previous five that existed. These areas will be Northern, Southern, Western and Eastern (including Belfast). Fermanagh and Omagh District Council will act as the Northern Ireland lead council for the purposes of the Welfare of Animals Act (NI) 2011. As regional lead council, Fermanagh and Omagh District Council will have a co-ordinating role with all councils and will be the agreed single point of contact with DARD and PSNI.

As outlined above the model for service delivery will include a four centre sub regional model linking to the regional lead council. The Eastern region will now include Belfast City Council (BCC) as it will join with the new council areas of Lisburn & Castlereagh City Council (L&CCC) and Ards & North Down Council (A&ND). DARD is progressing the Memorandum of Understanding for each of the Councils to consider and sign up to so as to formalise the sub regional service model arrangements. However it will not be possible to conclude the signing of the memorandums and secure local arrangements within the Eastern Region in advance of 1st April 2015. Consequently a short term agreement has been put in place with L&CCC, A&ND and BCC for the discharge of the Animal Welfare service until the Eastern Region agreement is confirmed and finalised with each of the council sin the Eastern Region. At this stage it is envisaged that the short term arrangement will be in place until 30th June 2015.

Once the Eastern Region agreement has been finalised a number of measures will be progressed in keeping with the overall regional arrangements:

 Fermanagh and Omagh District Council will continue to act as the Northern Ireland lead council for the purposes of the Welfare of Animals Act (NI) 2011;  To ensure the effectiveness of the Animal Welfare Service and a collaborative regional approach to the function, a regional Project Board will be formed. Officer representatives will be required from each of the councils to sit on this Board, along with 4 sub-regional lead council animal welfare officer line managers, two representatives from DARD, PSNI and a number of other members;  A sub regional Animal Welfare Forum will be established;

 There will be two Memorandums of Understanding (MOU) with DARD. One between the Regional Lead Council and DARD, and the other between each sub regional Lead Council and DARD;  Enforcement will be in accordance with the overall enforcement policy of L&CCC. An agreed set of generic enforcement guidelines in relation to Animal Welfare will be finalised and appended to the Council’s enforcement policy;  A communications plan will be developed which will set out the plan which the regional Animal Welfare Project Board will use for communicating the overall work in relation to Animal Welfare;  A regional tender will be progressed by Fermanagh and Omagh District Council for the care and collection service of animals;  A Service level Agreement will be signed between BCC and the other Regional Lead Councils regarding legal services support to the Animal Welfare Service up to 31st March 2016 and then reviewed:  Each sub regional Lead Council will procure its own veterinary support for Animal Welfare cases.

Recommendation

It is recommended that Members approve the short term Animal Welfare Service arrangements as outlined for implementation with effect from 1st April 2015. It is also recommended that Members note that the overall harmonised Eastern Region arrangements will be finalised with Ards & North Down and Belfast City Council and confirmed with Members.

2. RIVERS AGENCY – PRESENTATION ON FLOOD MAPS OF NORTHERN IRELAND

Members will be aware that flooding has caused problems for a number of residents in recent years causing substantial damage to property and possessions.

With the Planning Service now based within the new Lisburn & Castlereagh City Council, the Council have new responsibilities for ensuring that applications for development are fully considered in the planning process. With this in mind, Rivers Agency staff have delivered a presentation on Flood Maps (Northern Ireland) to the last meeting of the Drainage Council for Northern Ireland. The interactive map- viewer enables users to access the latest flood hazard information available from Government and also highlights areas throughout Northern Ireland which are prone to flooding in order to enable potential adverse impacts to be identified and therefore assist with the planning process.

Rivers Agency has forwarded correspondence (Appendix 1 refers) offering a presentation to Council on the interactive map-viewer. The purpose of this report is to ascertain if Members would like to avail of this offer to enable suitable arrangements to be made.

Recommendation

It is recommended that Members note the above and indicate if they would like to avail of the River Agency’s offer to deliver a presentation on the Flood Maps of Northern Ireland map-viewer.

ITEMS FOR NOTING

3. BEE SAFE

Members will be aware that both extant Councils run an annual event for Primary 7 children titled “Bee Safe”. The event is hosted by the Councils and with help from Home Accident Prevention (HAP) and funding provided by the Public Health Agency under the Health and Wellbeing Partnership.

The primary purpose of the event is to prepare children for their transition to secondary education. The event is due to take place week commencing 23 March 2015 covering the historic Lisburn City Council area. An additional report will be tabled next month to update Members on the success of the event.

Recommendation

It is recommended that Members note the above report.

4. DOG FOULING BLITZ

Members will be aware how emotive dog fouling can be and the impact this irresponsible act can have on a local community.

The Environmental Health Service Unit has publicised a Dog Fouling Blitz due to take part in April 2015 in a number of identified “hot spots” across the City Council area and is specifically targeting these areas during this initiative. Patrols will be increased, officers will reaffirm responsible behaviour and offer free poop-scoops and advice to persons “in charge” of a dog during the event.

Any observed persons failing to “scoop the poop” will receive a Fixed Penalty Notice during this zero tolerance initiative and failure to pay the Fixed Penalty Notice, will result in legal proceedings being instigated.

Recommendation

It is recommended that Members note the above report.

5. SERVICE DELIVERY

Members will be aware that from 1 April 2015 both extant Councils will no longer exist and that a single Environmental Health Service Unit will operate under Lisburn & Castlereagh City Council.

The purpose of this report is to advise Members that in the interim, the Environmental Health Service Unit will operate out of both Lagan Valley Island and Bradford Court. The final location will be dependent on a number of factors , some of which will be addressed as part of the accommodation review within the Estate’s Strategy presently being completed across the Council.

The existing contacts and communications are still in use after 1 April 2015 and should Members wish to refer a service request on behalf of their constituents or request advice regarding any matters pertaining to Environmental Health, this can be done through the following:

Telephone: 028 9049 4500 (Bradford Court) 028 9250 9250 (Lagan Valley Island)

e-mail: [email protected] [email protected]

Recommendation

It is recommended that Members note the above report.

6. RELOCATION OF THE GARAGE FROM PRINCE REGENT ROAD

At the time of writing this report a draft lease has been received and reviewed. Comments have been prepared on behalf of the Council and returned to Solicitors.

It is very unlikely that an appropriate agreement will be in place in time to allow a move directly from the Garage at Prince Regent Road to Ryan Lane. Interim storage and working arrangements are being put in place to ensure service continuity and minimum disruption to residents. A verbal update will be given to Members at the meeting.

Recommendation

It is recommended that Members note the above report.

7. ADOPTION OF STREETS UNDER THE PRIVATE STREETS (NI) ORDER 1980 AS AMENDED BY THE PRIVATE STREETS (AMENDMENT) (NI) ORDER 1992

Members are advised of correspondence received from the Department of Regional Development (DRD) regarding the adoption of lands at the following locations: Oak Manor, Upper Ballinderry Lisburn. Glenburn Manor, Lisburn

For Members’ information a copy of the correspondence is attached in Appendix 1a and 1b. Recommendation

It is recommended that Members note the above information.

8. TENDER FOR THE PROVISION OF PARK RANGER/CARETAKING & OUT OF HOURS DOG WARDEN SERVICES

Members are advised that the contract for the provision of Park Ranger/Caretaking and Out of Hours Dog Wardens Services has been concluded. The successful tender submission was received from Hi-Tech Security Services, 54 Hillhall Road Lisburn BT27 5BX.

The new contract arrangements are due to commence on 1st June 2015 and will cover the entire new Council area.

Recommendation

It is recommended that Members note the above information.

9. TREE WORKS WITHIN WALLACE PARK AND MOIRA DEMENSE

Members are advised of correspondence received from Translink regarding the felling of three trees adjacent to the train line within Wallace Park. The works commenced on 23rd March 2015 and are required as the result of a recent condition survey and will take approximately one week to complete. The site

works were subject to the necessary health & safety conditions being supplied by Translink to the relevant Council officers.

Members are also advised of works being carried out in Moira Demense. Following the recent incident in Lisburn where a falling tree led to a fatal road traffic incident, a survey of Council owned trees was carried out. Whilst the tree involved in the fatal incident was not within Council grounds, the incident reinforced the need to ensure the stability of trees in public accessible areas. As a result of the survey some trees were identified for felling in the interests of safety and this work has been initiated. .

Recommendation

It is recommended that Members note the above report.

10. CEMETERY COVER ARRANGEMENTS 2015

Attached as Appendix 2, for Members’ information, are details of the holiday arrangements for cemeteries for 2015.

Recommendation

It is recommended that Members note the arrangements regarding cemetery cover.

11. REFUSE COLLECTION POST 1 APRIL 2015

Members will be aware that due to the boundary changes resulting from the Local Government Reform process, not only are the extant Council areas forming a significant part of the new Lisburn & Castlereagh City Council (L&CCC), but there is also a series of household transfers taking place on 1st April 2015 from Armagh, Banbridge and Craigavon (ABC). As a result, it will ultimately be necessary to redesign the Council’s refuse collection routes to accommodate these changes and to maximise collection efficiency.

Notwithstanding the above, the current collection processes will continue in their present guise absorbing the transferring in properties from ABC until the necessary changes can be implemented. This will reduce the potential for disruption to the Council’s refuse service and facilitate a graduated lead-in period for the new refuse collection routes once the re-routing process has been completed.

Recommendation

It is recommended that Members note the above report.

12. TRANSLINK ULSTER IN BLOOM 2014 AWARDS

Members are advised of correspondence received regarding the Translink Ulster in Bloom 2014 Awards. For Members information a copy of the press release is attached in Appendix 3.

Recommendation

It is recommended that Members note the above report.

13. UPDATE ON REPLACEMENT OF LISBURN CITY COUNCIL AND CASTLEREAGH BOROUGH COUNCIL SIGNAGE

Members will be aware that at a number of locations across the extant council areas there were signs depicting the point of entry into the areas previously known as Lisburn City Council and Castlereagh Borough Council areas. An overall facility and area rebranding audit will be completed in due course however in preparation for vesting day the main point of entry signs to the new L&CCC area have been updated to reflect the new Council name. This work is planned for completion for 1st April 2015.

Appendix 4 shows the detail of the signage in the area previously known as Lisburn City Council. A further update will be given at the meeting in respect of the signage in the area previously known as Castlereagh Borough Council.

Recommendation

It is recommended that Members note the above report regarding L&CCC signage.

14. CORRESPONDENCE FROM NORTHERN IRELAND ENVIRONMENT AGENCY (NIEA) Attached as Appendix 5 for Members’ information is a copy of correspondence received from NIEA. Chris Mills, Director of Resource Efficiency NIEA, recently met with the 11 new council Chief Executives (CEOs) to discuss the options for improving the co-operation and working relationship of NIEA with the new Councils with respect to waste management and regulation. As Members will appreciate waste management is one of the key financial drivers for the Council and any means to reduce costs and increase efficiencies is to be welcomed. Chris Mills makes reference to the ‘Mills Report’, published in 2013, which concluded that there have been systematic failures in the management and regulation of the Northern Ireland Waste sector, including significant criminal infiltration. It has been recognised that the ramifications of this have impacted on

all agencies including Local Authorities who are the major producer of municipal waste.

NIEA is working on a holistic approach to the control and monitoring of municipal waste which includes:  Effective waste management regulation;  Best Practice contract procurement;  Effective application of Duty of Care;  High quality data reporting and auditing, and  The recovery and disposal of waste across all jurisdictions.

Other actions relating to enhanced liaison and partnership working between Central and Local Government are set out in the DOE’s Operational Plan for managing and regulating waste in Northern Ireland (NI). There was considerable support for exploring opportunities for sharing resources on joint actions such as data sharing and joint inspections and for the creation of nominated contracts to help facilitate day to day working across the whole sector of Government.

At the meeting with the CEOs there was an appetite to go beyond compliance and to start to build a resource efficient NI. It was both appreciated and recognised that this will take some time to achieve however the purpose of this update is to advise Members that the Council can work with NIEA in this regard. NIEA is keen to engage with the Council at an early stage in their considerations and has proposed that this is initially achieved through the nominated three CEOs. The CEO of L&CCC has replied to NIEA and confirmed that this initial approach is to be welcomed. Members will be kept apprised of further developments in this overall area.

Recommendation It is recommended that Members note the above report regarding the NIEA proposals for improving the working relationship and co-operation with the new 11 councils.

PRESS RELEASE 24th March 2015 TRANSLINK ULSTER IN BLOOM AWARDS PRESENTATIO - Cities, towns, villages across Northern Ireland celebrate

The winners of the 2014 Translink Ulster in Bloom Competition were officially recognised today (24th March awards ceremony in Malone House, Belfast. 2014 marked the 36th year of the Translink Ulster in Bloom Compe ordinated by the Northern Ireland Local Government Association.

The 2014 Translink Ulster in Bloom Competition category winners are: City - Derry City Large Town - Antrim, To Town - Ahoghill, Large Village - Hillsborough, Village - Glenarm, Small Village – Scarva.

The ‘Most Improved’ title went jointly to Gracehill and Limavady and the ‘Roses in Towns’ award winner is Lisburn C winners are: Antrim Borough Council and Castlereagh Borough Council in recognition of efforts to support biodivers Riverside Bed & Breakfast - Cushendall, Edenvilla Park & Secret Garden - Portadown and the Crawfordsburn Inn fo plant/floral presentations.

Wallace Elder from ‘Ahoghill in Bloom’ is the winner of the Ulsterbus Tours Community Champion Award in recognitio positive difference he has made to his local area by embracing the ‘Ulster in Bloom’ ethos. Wallace was nominated by Ballymena Borough Council.

Winner of the Tourism NI ‘Giro d’Italia’ Award is Loughgall (Co Armagh) for demonstrating the best support for the ‘G theme.

The Best Station title was scooped by Ballymoney Train Station and the Community Rail Halt Award went to Brighter Whi for their work at Whitehead Train Station.

Speaking at the awards ceremony in Malone House, Belfast, Angela Coffey, Translink Board Member, said:

“Ulster in Bloom plays an important role improving local areas, not only through beautiful plant and floral displays but by b engagement levels and boosting civic pride.

“At Translink, we remain committed to bringing more and more people to these cities, towns and villages by bus a ‘Smartmoves’ campaign highlights all the ways public transport can help people save time and money as well as e relaxing journeys. Attractive transport connections coupled with attractive destinations will make a lasting positive impre Northern Ireland encouraging them to return.

“This Competition is also a shining example of effective community engagement with impressive outcomes and we wo of the participants for their hard work and enthusiasm. We are already planning the 2015 Awards and are looking forward with the 11 new councils for what is lining-up to be another very competitive year!,” said Angela.

Councillor Evelyne Robinson, Vice President, Northern Ireland Local Government Association, said:

“I am delighted to be here with you today representing the Northern Ireland Local Government Association in what is a wo of the coming together of local communities, councils, businesses and supporters to improve our communities through t in Bloom competition.

“As you are aware, NILGA represents, promotes, sustains and improves local government on behalf of its 26 mem therefore fitting that we fully support and endorse Translink Ulster in Bloom across each individual council area, and w added value, regional development and policy informing role with the 11 councils when they formally come into bein weeks time.

“The competition gives us great drive, and the opportunity to support our citizens in making Northern Ireland a better live. To the winners we say thank you for leading by example, and congratulations for your achievements, NILGA hear on-going commitment and support,” said Councillor Robinson.

This year’s competition attracted 130 entries representing 25 local council areas, community groups and businesses as rail stations and 10 community champion nominees.

ENDS

Notes to Editor: CAPTION FOR THE ATTACHED PHOTOGRAPH. Northern lreland's most beautiful plant and floral displays have been officially recognised at an awards ceremony for th Ulster in Bloom Competition. Ashley Millar (pictured) joined the celebrations at Malone House, Belfast, along with repre local villages, towns, cities, businesses and train stations. The competition is co-ordinated by the Northern Ireland Loca Association and plays an important role in improving the appearance of local areas, building community engagement le civic pride.

FULL RESULTS ENCLOSED BELOW. RESULTS OF THE 2014 TRANSLINK 'ULSTER IN BLOOM' COMPETITION: CATEGORY PLACINGS 1ST 2ND 3RD CITY Derry City Belfast City Derry City Council Belfast City Council

LARGE TOWN Antrim Bangor Ballymena Antrim Borough Council North Down Borough Council Ballymena Borough Council

TOWN Larne Limavady Enniskillen Larne Borough Council Limavady Borough Council Fermanagh District Council

SMALL TOWN Ahoghill Whitehead Richhill Ballymena Borough Council Carrickfergus Borough Armagh City and District Council Council

LARGE VILLAGE Hillsborough Irvinestown Saintfield Lisburn City Council Fermanagh District Council Down District Council

VILLAGE Glenarm Castlecaulfield Donaghmore Larne Borough Council Dungannon and South Dungannon and South Tyrone Boro Tyrone Borough Council Council

SMALL VILLAGE Scarva Charlestown Village Loughgall Banbridge District Council Craigavon Borough Council Armagh City and District Council Seapatrick Banbridge District Council

MOST IMPROVED Gracehill Limavady Ballymena Borough Council Limavady Borough Council

‘ROSES IN TOWNS’ Awarded to Lisburn City TROPHY Presented by Belfast City Council to the city, town or village, (other than Belfast), who uses roses to best advantage in public areas.

SPECIAL AWARDS Awarded to the following for outstanding presentation: 1. Antrim Borough Council, Biodiversity Award 2. Castlereagh Borough Council, Wildflower Planting, Biodiversity Award 3. The Riverside Bed and Breakfast, Cushendall 4. Edenvilla Park and Secret Garden, Portadown 5. The Old Inn, Crawfordsburn

TOURISM NI - LOCAL Loughgall AUTHORITY ‘GIRO Armagh City and District D’ITALIA’ AWARD Council ULSTERBUS TOURS WALLACE ELDER COMMUNITY Ahoghill in Bloom CHAMPION AWARD

CATEGORY 1st 2nd 3rd BEST STATION AWARD Ballymoney Train Station Lisburn Railway Station Foyle Street Bus Station, Derry~Londonderry Newcastle Bus Station COMMUNITY RAIL HALT Whitehead Train Station Carnalea Train Station Sydenham Train Station AWARD information please contact: Mark Maher, Communications Officer, Tel: 028 9079 8972 Email: [email protected] NILGA Unit 5B Castlereagh Business Park, 478 Castlereagh Road, Belfast BT5 6QA.

Appendix 4

LCC Existing usable signs LCCC proposed new signs

1. Dromara. Grogranstown Road 2. Dromore. (Ballynahinch Road) Stewartstown Road/Old Golf Course Road 3. Dromore. (A1 Dual carriageway) Kingsway 4. Magheralin. (Belfast Road) Belvoir Hospital 5. Aghalee. (Lurgan Road) Saintfield Road, Forestside. 6. Glenavy. (Lurgan Road) Upper Knockbreda Road, Forestside. 7. Glenavy. (Crumlin Road) Ballygowan Road, Braniel. 8. Dundrod. (B101) Kings Road, Dundonald. 9. Drumbeg. (Ballyskeagh Road) Upper Newtownards Road, Dundonald. 10. Purdysburn. (Hospital Road) Stoney Road, Stormont. 11. Lisburn Road. (Saintfield) Ballyregan Road, Dundonald. 12. Carryduff Road. (Ballynahinch) Ballymiscaw Road/Dunlady Road 13. Magheraknock Road Kempe Stones Road, Dundonald. 14. Annahilt (Ballynahinch Road) A22 Ballystockart 15. Dromore Road. (Ballynahinch) Hillsborough Road, Moneyreagh. 16. A23 Moneyreagh. 17. A7 Belfast Road, Saintfield. 18. Glenavy. (A26)

The following signs have been removed:‐

1. Stewartstown Road 2. Old Golf Course Road 3. Kingsway Dunmurry 4. Dunmurry Lane 5. Hillsborough Road, Carryduff 6. Ballynahinch Road, Carryduff

As the Glenavy sign has only to move about 200m to be in the correct position it has been left in place at present.

15 existing sign faces need to be replaced with temporary signs.

18 estimated new temporary signs to be provided to cover the remaining boundaries forming the new LCCC Council area. 4 in Lisburn and 14 in Castlereagh.

Please see table above showing existing sign locations within the Lisburn area that are remaining and 18 proposed new locations for the new LCCC council area.