Foxit Reader 8.0 Manual

Foxit Reader User Manual

Foxit Reader User Manual Copyright © 2004-2016 Foxit Software Incorporated. All Rights Reserved. No part of this document can be reproduced, transferred, distributed or stored in any format without the prior written permission of Foxit.

Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice appears in all copies. This software is provided "as is" without express or implied warranty, and with no claim as to its suitability for any purpose.

Foxit Reader User Manual Contents

Contents ...... III Chapter 1 – Introduction ...... 1 Foxit Reader Overview ...... 1 Foxit Reader Add-ons ...... 1 Foxit Plug-In Platform ...... 3 Chapter 2 – Getting Started ...... 7 Installing Foxit Reader ...... 7 Updating Foxit Reader Add-ons ...... 13 Uninstalling Foxit Reader ...... 14 Toolbar ...... 14 Touch Mode ...... 19 Work Area ...... 19 Setting Preferences & Viewing Properties ...... 26 About Navigation Pane ...... 38 Switching UI Languages ...... 40 Chapter 3 – Viewing PDFs ...... 42 Opening Documents ...... 42 Saving Documents ...... 45 Closing Documents ...... 46 Exiting Foxit Reader ...... 46 Viewing Documents ...... 46 Finding Text ...... 63 Playing a Movie or a Sound Clip ...... 65 Working with Asian Languages in PDFs ...... 65 Thumbnails Preview in Windows ...... 66 Chapter 4 – Working on PDFs ...... 67 Select & Copy ...... 67 Word Count ...... 69 Working with Layers ...... 69 Measuring the Objects ...... 70 Switching between Basic Tools ...... 75 Using Rulers & Guides ...... 76 Undoing and Redoing ...... 77 Sharing Documents ...... 78 Creating PDFs ...... 85 Signing PDFs ...... 90 Stamping PDFs ...... 105 Managing Security ...... 110 Chapter 5 – Comments ...... 136 About the Annotation Tools...... 136

III

Foxit Reader User Manual Selecting Tools to Add Comments ...... 136 Using the Select Text Tool ...... 140 Using the Drawing Tools...... 140 Using the Typewriter Tools ...... 144 Managing Comments ...... 149 PDF Review ...... 158 Chapter 6 – Form ...... 161 Filling in PDF Forms ...... 162 Commenting on Forms ...... 164 Importing & Exporting Form Data ...... 165 Chapter 7 – Data Import & Export ...... 166 Importing & Exporting Comments Data ...... 166 Importing & Exporting Form Data ...... 167 Generate 2D Barcode ...... 171 Verify Signatures on XFA Forms ...... 172 Chapter 8 – Advanced Editing on PDFs ...... 173 Creating Bookmarks ...... 173 Adding Links ...... 178 Attaching Files ...... 181 Adding Images ...... 185 Adding Audio & Video ...... 192 Chapter 9 – ConnectedPDF ...... 197 Chapter 10 – Printing ...... 198 Printing a PDF Document ...... 198 Print Dialog ...... 200 Setting Foxit Reader PDF Printer Properties ...... 203 Chapter 11 – Appendices ...... 206 Keyboard Shortcuts ...... 206 Command Lines ...... 209 Contact Us ...... 210

Foxit Reader User Manual Chapter 1 – Introduction

Foxit Reader Overview

Welcome to Foxit Reader-- the right choice to view and print PDF documents!

Foxit offers two packages of Foxit Reader (EXE and MSI). Foxit Reader (EXE) is a free PDF document viewer and creator. Foxit Reader (MSI) is developed on the basis of Foxit Reader (EXE), but it extends the usability and performance. Foxit Reader (MSI) provides advanced tools equipped with proactive security features, and is fully featured with solutions such as RMS Protection, GPO Control, XML Control, and other PDF viewing needs of enterprises and governments. This User Manual explains more in depth on the capabilities and functions of Foxit Reader, but for more information on the deployment of Foxit Reader (MSI), please refer to the attached “Foxit Reader Deployment and Configuration”.

Foxit Reader (EXE) is a free PDF document viewer and printer. It launches quickly and is easy to install. Just unzip the downloaded zip file, run “Foxit Reader Setup” and then follow the installation guides to complete installation.

In addition to the basic PDF viewing functions, Foxit Reader also includes various advanced features, such as adding annotations, saving a PDF document as a text file, copying text from the text viewer, and digital signature validation.

Foxit Reader Add-ons

Foxit Reader provides separate add-ons for you to download on demand. These critical and advanced add-ons can be updated by the Update Manager, or they can also be downloaded from our website (https://www.foxitsoftware.com/products/addons.php?product=reader).

Critical Add-ons

Critical add-ons are essential components for proper display and execution of our software. For example, if you open a PDF document containing Chinese characters, Foxit Reader will ask if you want to download the Eastern Asian Language Support. If you choose Cancel, you will be able to read the file, but some characters will not be displayed correctly.

Free Critical Add-ons in Foxit Reader

Name Function Description Size Remark JPEG2000/JBIG This add-on module is for decoding images in Download 169KB Decoder JPEG2000 or JBIG2 formats. If you don't install this Free

Foxit Reader User Manual module, images in those formats cannot be displayed. Eastern Asian This module is used for displaying Eastern Asian Download Language Language in a PDF file. Eastern Asian Language can't 2.08MB Free Support be displayed properly without it. This is a redistributable module from Microsoft which provides better display quality for graphics. You can Download GDI+ Module still view the PDF file without this module in lower 764KB Free graphic quality. Installing this module will not affect any other applications on your system. This add-on is used to execute JavaScript in many interactive forms. If you don't install this add-on, you JavaScript Download still can fill in such forms, but you wouldn't be able to 1.05MB Support Free perform some automated tasks like field value verification and recalculation.

NOTE: To manually install a critical add-on, please extract it to the same directory where you installed Foxit Reader.

See also “Updating Foxit Reader”.

Advanced Add-ons

Advanced add-ons have many specific capabilities.

Advanced Add-ons in Foxit Reader

Name Function Description Size Remark This add-on is a free toolbar for IE or Firefox that delivers up-to-date Foxit news Foxit Toolbar and upgrades straight to your Internet Download 1.01MB for Browser browser, enabling the user to search the Free web anytime anywhere, giving easy access to various useful goodies and gadgets. Foxit Firefox Plugin installs a simple Foxit Reader into the Firefox web browser, this Download Firefox Plugins free add-on allows users to display, view, 1.32MB Free edit and print PDF documents in the browser. When you fill out an English form or use typewriter to insert any English text, this Download Spell Checker tool will try to find any spelling errors and 2.68MB Free highlight them with squiggly lines. If you right click on the misspelled words, you

Foxit Reader User Manual will see a list of suggested words. Click here to download the dictionary. Integrated in the package.

RMS Plug-in provides seamless integration Foxit Reader (EXE): with Microsoft Windows Server Feature is free, with environment to protect PDF documents watermark RMS Plug-in and manage policy templates. With this 2.53MB displayed in PDFs.

plug-in, you can restrict user’s access to documents to safeguard digital Foxit Reader(MSI): information from unauthorized use. Free trial for 30 days, without watermark displayed in PDFs.

Tips:

1. Instructions on installation of .fzip package below To manually install a critical or an advanced add-on, please run Foxit Reader, and then go to Help > Install Update > browse and choose the related downloaded package, and then click the Open button. When you're done, click Done to finish the installation.

2. How to install the dictionary for Foxit Spell Checker? After you download the dictionary and unzip it, please save the unzipped folder named “lex” to the same installation folder of Foxit Reader, which could be placed in “C:\Program Files\Foxit Software\Foxit Reader”.

Foxit Plug-In Platform

For flexible and convenient management of plugins, Foxit Reader offers a Plug-in Platform that allows you to view the plug-in status, learn the information about the plugins installed, as well as manage the plug-ins needed.

To open Foxit Plug-in Platform, please choose Help > Product > Foxit Plug-Ins , and the window will show up as below.

Foxit Reader User Manual

Foxit Plug-in Platform

Plug-in Status

Certified: Shows whether the signature of the plug-in is valid or not. Loaded: Shows whether the plug-in has been loaded successfully or not.

Plug-in Information

In addition to plug-in status, you can learn more information about the plug-in installed; including the name, date, description and legal copyright.

To learn the details of a plug-in, please click More under the general description of the plug-in shown in the Foxit Plug-in Platform. Then a dialog box showing the details of the plug-in will pop up (as shown below).

Foxit Reader User Manual

Plug-in Management

With Foxit Plug-in Platform, you can manage the plug-ins as needed; including installing, enabling, disabling, and uninstalling plug-ins.

Installing a Plug-in

To install a plug-in, please follow the steps below:

Select Help > Product > Foxit Plug-Ins to open Foxit Plug-In Platform; Click Install Plugin > choose the plug-in file (in .xml format) > click Open.

Then Foxit Reader will verify whether the signature of the plug-in to be installed is valid or not. If it is valid, Foxit Reader will load the plug-in directly; if not, a prompt message will pop up (as shown below), and the installation will be terminated.

Note: The .xml and .fpi files of a plug-in to be installed should be placed in the same folder to avoid an installation failure.

Disabling a Plug-in

Foxit Reader User Manual To disable a plug-in, please follow the steps below:

Select Help > Product > Foxit Plug-Ins to open Foxit Plug-in Platform. Select the plug-in you want to disable, and click the Disable button to disable it.

Enabling a plug-in

To enable a plug-in, please follow the steps below:

Select Help > Product > Foxit Plug-Ins to open Foxit Plug-in Platform. Select the plug-in to be enabled, and click the Undo Disable button to enable it.

Uninstalling a plug-in

To uninstall a plug-in, please follow the steps below:

Select Help > Product > Foxit Plug-Ins to open Foxit Plug-in Platform.

Select the plug-in to be uninstalled, and click the Uninstall button to uninstall it.

Note:

1. All the operations to the plug-ins will take effect after you restart Foxit Reader. 2. Foxit Reader includes plug-ins that are required for the use of its functions, as well as for maintenance. To ensure regular performance of the software, you are not allowed to disable or uninstall the plug-ins (such as Foxit Updater plugin, Foxit Plug-in Platform plugin, and more.)

Foxit Reader User Manual Chapter 2 – Getting Started

This section gives you an overview of Foxit Reader and how to install or uninstall, upgrade, as well as customize work area and toolbar.

Installing Foxit Reader

Windows System Requirements

Foxit Reader runs successfully on the operating systems listed below. (If your computer does not meet these requirements, you may not be able to use Foxit Reader.)

Operating Systems

Windows 7(32-bit & 64-bit) Windows 8 Full Version Windows 10 Microsoft Office® 2007 or later version (required for some PDF creation features) Verified as Citrix Ready® with Citrix XenApp® 7.6

Recommended Minimum Hardware for Better Performance

1.3 GHz or faster processor 512 MB RAM (Recommended: 1 GB RAM or greater) 1 GB of available hard drive space 1024x768 screen resolution

How to Install?

Please visit Foxit’s website (https://www.foxitsoftware.com/downloads/) to download the latest version of Foxit Reader for free.

If you download the “FoxitReader8.0_setup.exe” file to your computer, please do the following:

Double-click the installation file and you will see the Install Wizard pop up. Click Next to continue.

Foxit Reader User Manual

In order to install Foxit Reader on your system, you are required to accept the terms and conditions of Foxit’s License Agreement. Please read the agreement carefully and then check I accept the agreement and click Next to continue. If you cannot accept the agreement, please click Cancel to exit the installation.

Foxit Reader will be installed under the default path: C:\Program Files \Foxit Software\Foxit Reader. If you want to change the location, please click Browse and set the installation path.

Foxit Reader User Manual

Choose to select standard or custom installation. You may also select the additional components.

If you choose custom installation, you will be given a chance to select the additional tasks that you would like to perform while installing Foxit Reader.

Foxit Reader User Manual

If you want to set Safe Reading Mode during installation, please check the Enable Safe Reading Mode.

Check the choices you made and click Install.

Foxit Reader User Manual

Finally, a message will appear to inform you the successful installation. Click Finish to complete the installation.

Command-line Installation

The Foxit Reader properties are: ------/COMPONENTS The value of the /COMPONENTS property is a comma delimited

Foxit Reader User Manual list of features which the installation of Foxit Reader will make available locally. Foxit Reader installer defines the following features: pdfviewer - Foxit PDF Viewer and its components. ffaddin - Plugin which is used for opening PDF files in Mozilla Firefox, Opera, Safari, and Chrome browsers. This feature requires pdfviewer to be installed. ffSpeckllCheck - Spell check tool which is used for searching any misspelled words in typewriter or form filler mode and suggesting the correct spellings. This feature requires pdfviewer to be installed. InstallPrint - Foxit Reader Creator installs a virtual printer on your system. You can use Creator to convert any printable documents into high-quality PDFs conveniently and efficiently. This feature requires pdfviewer to be installed. InstallPrint\WordAddin - MS word toolbar add-in to create PDFs by just one click. This feature requires InstallPrint to be installed. InstallPrint\ExcelAddin - MS Excel toolbar add-in to create PDFs by just one click. This feature requires InstallPrint to be installed. InstallPrint\PPTAddin - MS PPT toolbar add-in to create PDFs by just one click. This feature requires InstallPrint to be installed. ffse -- Plugins for Windows Explorer and Windows shell. These extensions allow viewing PDF thumbnails in Windows Explorer, previewing PDF files in Windows 7 and Office 2007. This feature requires pdfviewer feature to be installed.

/DIR Specifies the folder where products will be installed. /TASKS The value of the /TASKS property is a comma delimited list of features which the installation of Foxit Reader will make available locally. Foxit Reader installer defines the following features: desktopicon - Installer will place a shortcut for the installed application on Desktop. startmenufolder - Installer will create program menu group for installed application and its components. Quicklaunchicon - Installer will place a shortcut for the installed application on the Quick Launch Toolbar. setDefaultReader - Foxit Reader will be set as the default PDF reader. DisplayInBrowser - Foxit Reader will be configured to open PDF files inside browsers. setDefaultCreator - Installer will install Foxit Reader Creator and

Foxit Reader User Manual set it as the system’s default printer. /force Forces to install Foxit Reader. /clean Removes all of Reader’s registry data and related files.

Command-line Examples:

1. Silently install the application (no user interaction) to folder "C:\Program Files\Foxit Software", install ffse component and create desktop icon only:

"Foxit Reader" /COMPONENTS="ffse" /TASKS=" desktopicon" /DIR=” C:\Program Files\Foxit Software” /verysilent

Updating Foxit Reader Add-ons

Foxit files and add-ons can be updated in several ways. Some updates are available if you open a PDF document that triggers the updating process. For example, if you open a file that contains Chinese characters, Foxit Reader will ask if you want to download the Eastern Asian Language Support. Other updates are available only from the Help tab, where you have to manually install them. However, all updates can be downloaded directly from Foxit website.

Updating from the Help Tab

1. Choose Help > Check for Updates. 2. Select updates from the column on the left, and click Add to move them to the right column. Or click Add All Add-ons to select all the available updates. Only the updates and components appropriate for your product will be listed. 3. Click Next. Foxit Reader will download and install the update automatically. When finished, click OK to exit Foxit Reader Updater.

Use Foxit Updater

1. Choose File > Preferences > Updater. 2. Check the appropriate option according to your requirements. Automatically install updates: the system will automatically download and replace the original files in the installation folder when there is a new version. Automatically download updates, but let me choose when to install them (recommended): the system will automatically download and display a message informing you of the upgrade and allowing you to choose to upgrade to the new version. This option is checked by default. Do not download or install updates automatically: never download or install updates automatically. 13

Foxit Reader User Manual 3. Click OK.

Updating From Foxit Website

1. Click to visit https://www.foxitsoftware.com/products/addons.php. 2. Select and download the add-ons you want to update. 3. Extract them to the same directory where you install Foxit Reader. 4. Re-run the Foxit Reader program to implement the update files.

Note: You can save the customization and settings and apply them in the new version after upgrading.

Uninstalling Foxit Reader

How to Uninstall?

Please do one of the following:

Click Start > All Programs > Foxit Reader > Uninstall Foxit Reader.

Click Start > Control Panel > Programs > Uninstall a program, select Foxit Reader and click

Uninstall/Change. Double click the file unins000.exe under the Foxit Reader installation directory drive.

Note: A short survey window will pop up when Foxit Reader is uninstalled, in order to collect suggestions for improvement.

Toolbar

Foxit has integrated the collective tools in the ribbon interface and created a new way of working, namely Ribbon Mode. Ribbon Mode is developed based on Microsoft Office 2013 (Office 15) to provide you with a familiar and intuitive user experience. In this mode, tools are arranged by groups and tasks. Below are some of the highlights of the new interface.

Foxit Reader User Manual

A AB C

E D F Fig. 1 User Interface

A. Quick Access Toolbar B. Tab C. Group and Command D. Navigation Pane (Bookmark Panel displayed) E. Status bar F. Document Pane

As shown above, Foxit Reader generally contains three toolbars, i.e. Quick Access Toolbar, Tab Bar and Group and Command Bar.

 Quick Access Bar: shows the basic tools, such as Open, Save, and Print. You can add or replace the tools so as to ensure that the commonly used ones are close at hand.  Tab Bar: shows the major tabs of Foxit Reader, being classified as File, Home, Comment, View, Form, Protect, Share, Connect, and Help.  Group and Command Bar: categorizes the tools by groups according to the function of the tools.

About Tab Bar

File Tab (File Page)

File Page gives you quick access to many of Reader’s most important tasks, including Open, Create, Save, Save as, Close and Print. From this page, you can also view the properties of Reader, set preferences and access a list of the most recent documents you have been working on.

Foxit Reader offers a full page view based on Microsoft® Word® 2013 UI for File options, allowing you to view relevant content on the same page instead of a pop-up window(as shown below). This new feature is more intuitive and provides you with a familiar user experience.

Foxit Reader User Manual

Fig. 2 File Page

Home Tab

Under the Home tab are PDF signature tools, View tools, Comment tools, PDF creation tools and Insert tools.

Fig. 3 Home Tab

Comment Tab

Comment tab generally provides commenting tools (including Text Markup tools, Typewriter tools, Drawing tools and comment management tools), measurement tools and stamp tools.

Fig. 4 Comment Tab

View Tab

Foxit Reader User Manual Under the View tab, you can access the “Go to” tools, viewing mode tools (including Read Mode, Reserve View, Text Viewer), Magnification tools, Read Out Loud tools, Page Display tools, View Setting tools, and Word Count tool.

Fig. 5 View Tab

Form Tab

You may find Form Data under Form tab, with which, you can import & export forms, reset forms, and combine forms to a sheet.

Fig. 6 Form Tab

Protect Tab

Protect tab includes Signature tools and signature validation tool. You can digitally sign document or validate the signature with these tools.

Fig. 7 Protect Tab

Share Tab

Under the Share tab, you can find tools to share documents to Evernote, or send them via Email.

Foxit Reader User Manual Besides, SharePoint service tools and Review Tracker are under this tab as well.

Fig. 8 Share Tab

Connect Tab

The Connect tab contains ConnectedPDF tools which help you to create a ConnectedPDF document, join or leave a connected review session, and learn about the attributes, version history, and events associated with the ConnectedPDF document.

Fig. 9 Connect Tab

Help Tab

The Help tab contains Help tools which enable you to report error, get User Manual and the Command Line instruction. Also, under this tab, you can check for update, set Foxit Reader as the default PDF Reader, learn more about Foxit and check the plug-in installed.

Fig. 10 Help Tab

Foxit Reader User Manual Touch Mode

Touch mode makes it easier to use Foxit Reader on touch devices. In touch mode, the toolbar buttons, commands, and panels are slightly shifted apart for easier selection with your fingers. To switch to touch mode, please click on the Quick Access Toolbar, and choose Touch Mode.

While in touch mode, you can click and choose Mouse Mode to return to the mouse mode.

Work Area

Foxit Reader opens in two different ways: on its own (as a standalone application) and in a web browser. The associated work areas slightly differ.

The Foxit Reader work area includes a document pane that displays PDFs and a navigation pane on the left side that helps you browse through the current PDF. Toolbars near the top and bottom of the window provide other controls that you can use to work with PDFs, including toolbar pane, tab bar and status bar.

The Work Area for PDFs Open in the Application

Double-click the Foxit Reader icon on the desktop to start this program. Choose File > Open, navigate to and select any PDF on your computer, and then click Open.

A AB C

D E F User Interface

A. Quick Access Toolbar B. Tab C. Group and Command D. Navigation Pane (Bookmark

Foxit Reader User Manual Panel displayed) E. Status bar F. Document Pane

The Work Area for PDFs Open in a Web Browser

Open a web browser application. Select a PDF anywhere on the Internet and click the link. The PDF will be opened by Foxit Reader directly in the web browser.

A B

C PDF Open in a Web Browser

A. Web browser application menu bar and buttons B. Foxit Reader toolbars C. Document pane

Setting the Skin

This feature offers five skins so that you could change the appearance of the software.

To change the appearance of Foxit Reader, select File > Change Skin > choose the skin as desired.

Foxit Reader User Manual

Customizing the Work Area

As you get acquainted with Foxit Reader, you can set up your Reader work environment. The more you learn about its potential, the more you can take advantage of its features, tools, and options.

There is much more to the application than you see at first glance. Foxit Reader has hidden tools and preferences that can enhance your experience and give you greater control over how your work area is arranged and displayed.

Customizing Quick Access Toolbar

Quick Access Toolbar displays all your bookmarked tools. You can add tools that will let you view and search content easily to your Quick Access Toolbar. This is another way for you to arrange and manage all the tools.

To add quick access toolbar, please follow the steps bellow:

 Click on the Quick Access Toolbar, and select More Commands shown as below.

Foxit Reader User Manual

 Select the tools or separators you preferred to be shown on Quick Access Toolbar and add them to the Quick Access Toolbar list. Click Up or Down to arrange the tool order and then click OK.

To return toolbars to default configuration, please click on the Quick Access Toolbar, choose More Commands and click Reset on the pop-up context or press Alt+F8.

Working with Toolbar

 To collapse/expand a toolbar classified by the toolbar tab, please click or at the upper right corner. 22

Foxit Reader User Manual  If you want to use a tool after collapsing the toolbar, you can click the tab and then choose the tool in the group. When using the selected tool on PDFs, the toolbar will be collapsed again automatically.

Customizing the Ribbon

The Ribbon is designed to help you find the commands in an easy and convenient way. From Version 7.0 and on, Foxit Reader give you the capability to personalize and customize the Ribbon in the way you want. With this feature, you can customize the default Ribbon, and create custom tabs or groups with your preferred commands.

To customize the Ribbon, right click the Ribbon, choose Customize the Ribbon from the context menu to bring out the Customize Tools dialog box, and then follow the steps below.

Context Menu

Customize Tools Dialog Box

Create a new tab

To create a new tab, please do one of the following:

Foxit Reader User Manual  Select the tab which you want to add the new tab after, and then click New Tab.  (Alternatively) Right click the tab which you want to add the new tab after, and then choose New Tab from the context menu.

Add a new group to a tab

To add a new group to a tab, please do one of the following:

 Select the tab which you want to add the group to, and then click New Group.  (Alternatively) Right click the tab which you want to add the group to, and then choose New Group from the context menu.

Rename a tab or group

 Select the tab or group that you want to rename, and then click Rename.  (Alternatively) Right click the tab or group to be renamed, and choose Rename from the context menu.  In the Rename dialog box, input the new name and click OK.

Add commands to a group

 Select the group which you want to add a command under.  Choose the category that the command is under and then the desired command from the Choose command from list.  Click Add to add the selected command to the desired group.

Remove a tab, group or command

To remove a tab, group or command, please do one of the following:

 Select the tab, group or command to be removed, and click Remove.  (Alternatively) Right click the tab, group, or command to be removed, and select Delete from the context menu.

Reorder the tabs or groups

To reorder the tabs or groups, please do one of the following:

 Select the tab or group you want to reorder, then click the Up or Down arrow to move accordingly.  (Alternatively) Right click the tab or group you want to reorder, and then select Move Item Up or Move Item Down to move accordingly.

Foxit Reader User Manual Reset the Ribbon

 Click Reset in the Customize Tools dialog box to reset the Ribbon to the default settings.

Import a customized Ribbon

 Click Import.  In the Open dialog box, select the Ribbon customization file (.xml file), and click Open.

Note: After importing a Ribbon customization file, you will lose all the arrangements you customized previously. If you want to revert to the previously customized Ribbon, it is recommended to export the customized Ribbon before importing a new one.

Export a customized Ribbon

 Click Export.  In the Save As dialog box, specify the file name and path, and then click Save.

Note:

1. After customization, you need to click OK in the Customize Ribbon tab to save and apply your changes to the Ribbon.

2. To help you distinguish a default tab or group from the customized selections, the custom tabs or groups in the Customize the Ribbon list are tabbed with “(Custom)” after the name (like this:

), but without the word “(Custom)” in the Ribbon.

3. The commands in the default group under a default tab are displayed in grey, and they cannot be renamed, reordered, or removed.

4. You cannot remove default tabs in Foxit Reader.

Customizing Shortcut Keys

People’s habits using the keyboard are different and the familiarity to the buttons on a keyboard is distinct. The intellectualized Foxit Reader allows you to customize the shortcut keys according to your habit, which enables you to use the shortcuts more conveniently than before.

To customize toolbars, please follow the steps below:

Click on Quick Access Toolbar > select More Commands. In the popup Customize Tools dialog box, select Keyboard tab. Choose the tool’s category in the Categories list and the action in the Command list.

Foxit Reader User Manual Input the appropriate shortcut with your keyboard. Click Assign to apply the shortcut. If you want to change the shortcut, just input the new one to replace it directly. The Reset All button can recover the default setting.

Note: The shortcut keys that have already being used cannot be reassigned. A message under the input tab will show you whether the shortcut key has been used by another command.

Setting Preferences & Viewing Properties

Setting Preferences

Although Foxit Reader is customizable, some of the customizable features may be difficult to find. After reading this section, you will find out how useful having your own preferences can be, and how simple it is to set up your own preferences.

To set preferences in Foxit Reader, please choose File > Preferences.

Note: You can use the arrow keys or Tab key to switch between different preference settings.

Accessibility

Document Colors Options A. Replace document colors: Check to activate other options to change the document colors. B. Use Windows color scheme: Sets document colors according to the color scheme of your Windows preferences. C. Custom color: Changes the color of Page Background and Document Text. D. Only change the content in black/white color: Changes only the black/white text and leaves the colored text unchanged.

Commenting

A. Pop-up opacity: Sets the opacity of popup notes for annotation tools. B. Pencil Setting: Sets Pencil preference while making comments. C. Editing: Sets the text direction for text comments, including left to right and right to left.

ConnectedPDF

Data Collection

Share usage data when using ConnectedPDF features: If this option is checked, the document usage data will be shared with Foxit servers when you are using ConnectedPDF features. This data will be used for development purposes and enhancing user experience only. You can click here to learn about the privacy policy. 26

Foxit Reader User Manual

Use ConnectedPDF Format

1. Automatically save PDF files in ConnectedPDF format: If this option is checked, Foxit Reader will automatically convert the files into ConnectedPDF format when creating or saving PDF files.

2. Automatically convert Office files to Connected when converting to PDF via Office add-in: If this option is checked, after converting the Office document to ConnectedPDF format, the Office document will become connected, and you will then be able to view the document homepage of the converted ConnectedPDF by clicking the Document Homepage button under the FOXIT READER PDF tab in Microsoft Office.

How to show web pages

When using ConnectedPDF, Foxit Reader will display ConnectedPDF-related information (such as the Document Homepage and Personal Homepage) in web pages. You can choose to display the web pages in the tabs within the application, or in your default browser.

Create PDF

Create PDF feature allows users to set the Page Size of PDF to be created. A. Fixed size: Sets the size and direction of PDF through drop-down list. B. Custom: Customizes the Page Size of PDF to be created. You can select the units first and then set the width and height of page as needed. C. Allow pop up alert when creating PDF: Check this option to show message when converting PDFs in Microsoft Office by the Foxit Reader PDF add-in.

Documents

The Document of the Preferences dialog provides several ways to browse PDF documents.

Open Settings

1. Allow multiple instances: Creates a new Foxit Reader window when double-clicked to open a PDF file. 2. Alert user when documents request Full Screen: A message box will pop up to confirm the operation when opening a PDF which has been defined to be opened in full screen mode. 3. In Web Browser, display PDF in Read Mode by default: Opens a PDF in Read Mode automatically in web browser. 4. In Foxit Reader, please choose the mode for Display PDF Mode: Display the PDFs in Read Mode or Full Screen Mode or normal way automatically when opening PDFs with Foxit Reader.

Prompt Messages

Foxit Reader User Manual 1. Display a prompt before closing all tabs: When you close a window with multiple tabs, Foxit Reader will ask you to confirm your choice. This prevents you from accidentally closing the whole window when you intend to close only the current tab. 2. Automatically save document as e-mail attachment: Automatically save the changes you made to a document and attach the modified document to your email system for sending.

Measurement Units

Sets unit of page dimensions given in the status bar and print dialog.

PDF/A View mode

Sets to view documents in PDF/A view mode (i.e. read-only mode) to prevent modifications to the documents.

1. Never: Never open documents in PDF/A view mode. 2. Only for PDF/A documents: Switch to read-only mode automatically when a PDF/A document is opened.

Save Setting

Configure the time intervals for when the document will be automatically saved.

File Associations

This option allows you to set the default PDF Viewer.

 Make Foxit Reader the default PDF viewer:

 Advanced

1. Include browser when setting default PDF viewer: check this option to set Foxit Reader as the default PDF viewer in browser. 2. Include preview when setting default PDF viewer: check this option to set Foxit Reader as the default PDF viewer in preview. 3. Include thumbnail when setting default PDF viewer: check this option to set Foxit Reader as the default PDF viewer in thumbnail view. 4. Use Foxit Reader to open embedded Acrobat files and embedded Foxit PhantomPDF PDF files in Microsoft Office: check this option to set Foxit Reader as the default PDF viewer in Microsoft Office for opening embedded Acrobat files and Foxit PhantomPDF PDF files.

 Make default PDF viewer: Makes Foxit Reader as default PDF viewer. Foxit Reader will be set as the default PDF viewer according to your setting in Advanced item. For example, if you check “Include browser when setting default PDF viewer” in Advanced item, and click Make

Foxit Reader User Manual default PDF viewer to activate the setting, then PDF files will be displayed by default with Foxit Reader in your Windows system as well as your browser.

 Restore file associations: Restores settings in File Associations.

 Always perform check when starting Foxit Reader: If the default PDF viewer is not Foxit Reader, a message box will appear for the options to set it as your default viewer every time you run Foxit Reader.

Forms

The form tab enables you to set the preferences of the interactive form display.

Always hide document message bar: You can decide whether to show or hide the document message bar that appears below the toolbar area when opening an interactive PDF form. Highlight all fields: Checking this option allows you to highlight all form fields in the PDF document. You can click the color palette to change the highlight color for ordinary fields as well as required fields. Enable autocomplete: If you enable the autocomplete feature, the entries you type into an interactive form filed will be stored. When filling an interactive PDF form, this feature will suggest keywords that match your typing in the field. Email: You can edit the default subject and contents which will be sent with the PDF form.

Full Screen

Full Screen Navigation

A. Select to show Scroll bar, Status bar, Tab bar or Navigation Panels in Full Screen mode. B. Show Exit button – Check or uncheck this option to show or hide Exit button in Full Screen mode. C. One page at a time – Displays a single page at a time in Full Screen mode. D. Left click to go forward one page; right click to go back one page -- Lets you page through a PDF document by clicking the mouse. You can also page through a document by pressing Space, Shift + Space, or the arrow keys.

Full Screen Appearance

Background – Click the color pane and choose the color you like to be the background color in Full Screen mode.

Full Screen Transitions

Foxit Reader supports page transition in Full Screen mode. There are 11 transition types: Split, Blinds, Box, Wipe, Dissolve, Glitter, Fly, Push, Cover, Uncover and Fade. Also, you could set the 29

Foxit Reader User Manual direction for the transition. A. Ignore all transitions: Check to ignore page transition in Full Screen mode. B. Default transition –Choose page transition for one document in the drop-down window. C. Direction - Set the direction for the transition.

General

The General Preferences setting provides options on Toolbar Settings, Snapshot Selection, Text Link, and Tab Bar.

Basic Tools

A. Use fixed resolution for snapshots - Sets the resolution used to copy the image captured with the Snapshot tool. Automatically uses 72 pixels as default resolution. B. Create links from URLs - Detects the text links in PDF documents and change the non- clickable links into clickable ones. C. Minimize to system tray - You can save space on your task bar by minimizing the Foxit Reader to system tray. Check it to minimize Foxit Reader to system tray when you click the Minimize button. D. Screen word-capturing - Check it to turn on this function that enables you to use your mouse to capture words inside a PDF file and have it translated if you are using dictionary software. E. Make Hand Tool select text - Check it to enable hand tool to become text selection tool when moving it to the selectable content.

Tab Bar

A. Max tab size – Allows you to specify a maximum tab size. B. Double-click to close Tab: Checking this option allows you to close tabs by double-clicking.

Status Bar

A. Auto-hide Status Bar – Hides the status bar when opening a PDF, and enables it to float at the bottom of the page only when the cursor is moved to the bottom. B. Show and enable scroll lock button: Enable scroll lock and display the scroll lock icons in the status bar.

Application Startup

A. Show Start Page: Check it to show the start page when running Foxit Reader. B. Show Advertisement: Check it to show advertisement on the start page.

History 30

Foxit Reader User Manual

History

A. Restore last section when application starts: Determines whether documents start automatically with the last viewed section. B. Restore last view settings when reopening: Determines whether documents open automatically with the last viewed settings. C. Maximum number of documents in history list: Sets the maximum number of PDF documents you read in history list. The default is 50 PDF documents. D. Maximum number of documents in Recent Documents list: Sets the maximum number of PDF documents you have viewed recently in the File page. The default setting is 10 PDF documents. E. Show this number of unpinned Recent Folders: Set the number of unpinned recent folders listed in File > Open > Computer or SharePoint/OneDrive/Google Drive/Dropbox. The default setting is 10 folders.

Note: Foxit Reader allows users to set “maximum number of documents in history list”, “maximum number of documents in Recent Documents list”, and the “number of unpinned Recent Folders” to 0.

Identity

Shows the identity of your application, including Login Name, Name, Title, Organization Name, Organization Unit, and Email Address. The identify information is quite useful in PDF reviews. It will help other review participants recognize your comments easily. The Login Name is set by default (using the username of the current operation system) and cannot be changed. Except for Login Name, you can change or complete your identity information in Identify Preferences.

Languages

Foxit Reader provides the commonly used languages to meet customers’ needs to the upmost. Usually, Foxit Reader will automatically choose the language applied to your OS as its default during your installation. But changing languages after installation is supportable.

To change language after installation, please follow the steps below:

Choose File > Preferences > Languages. Select Choose custom language. Select the language in either Official Language or Translated by Community. Click the website in the pop-up window to download the language package and Foxit Reader will automatically install the language. Click OK in the Preferences dialog box, and then choose Restart in the pop-up window to apply the language.

Foxit Reader User Manual See also “Switching UI Languages”.

Page Display

The Page Display panel of the Preferences dialog box includes the following options:

Default Layout and Zoom A. Navigation tab: specifies the panel to be displayed in the opening view. a) Use Initial View: minimizes the Navigation panel and hides all panels. b) Page Only: displays Pages panel by default in opening view. c) Bookmarks Panel and Page: displays Bookmarks panel by default in opening view. d) Pages Panel and Page: displays Pages panel by default in opening view. e) Attachments Panel and Page: displays Attachments panel by default in opening view. f) Layers Panel and Page: displays Layers panel by default in opening view.

B. Default page layout: You can view PDFs in following layouts: a) Single Page -- Displays one page at a time, with no portion on other pages visible. b) Continuous -- Displays pages in a continuous vertical column that is one page wide. c) Facing -- Displays each two-page spread with no portion of other pages visible. d) Continuous Facing -- Displays facing pages side by side in a continuous vertical column.

See also “Changing the Page layout”.

C. Zoom: Sets the magnification level for PDF documents when they are first opened. This value overrides document settings. The default uses the settings of the PDF document. D. Custom facing: The Default Facing for page layout is 2 pages. You can check the Custom Facing box and set the facing layout to your own preference. E. Custom margin: Sets the margins between different pages with Facing or Continuous Facing page layout. The default is a margin of 8 pixels.

Rendering A. Smooth text: Optimally adjusts text display that best suits your monitor.

Page Content A. Display transparency grid: Displays a grid behind transparent objects. B. Use logical page numbers: Open PDFs with the logical page numbers. C. Forbid the change of the current Zoom factor during execution of ‘Go to Destination’ actions (these actions can be launched from bookmarks): Check to forbid user to change the current Zoom factor during execution of ‘Go to Destination’.

See also “Changing the Magnification Level of a Document”.

Foxit Reader User Manual PDF Sign

Flatten the document when applying all signatures: Flattening the document when applying all signatures will make all the signatures, forms, and annotations become one whole object of the PDF page.

Printer

Print text as graphics (ignore font substitution) – Sets the text font as graphics and printout fonts are exactly the same as the text fonts. Automatically allows quick print where Printer Font is substituted.

Batch Print

A. Show print settings before printing document: Check it to show the Print dialog box before printing a document. B. Require confirmation when printing multiple documents: Check it to show the confirmation message before starting batch printing.

Reading

Page vs Document

This preference determines how much of a document is delivered to a screen reader at a time. If a PDF isn’t tagged, Foxit Reader may analyze the document and attempt to infer its structure, which can take a long time for a long document. You may want to set Foxit Reader to deliver only the currently visible page so that it analyzes only a small piece of the document at a time. This consideration will vary depending on the size and complexity of the document and on the features of the screen reader.

A. Only read the currently visible pages - This option is usually best when using a screen magnifier. It improves performance by eliminating the need for the software to process parts of the document that aren’t visible. When Foxit Reader sends only the currently visible pages of a PDF to the memory buffer, the assistive technology has access to those pages only. It cannot go to another page until the next page is visible and Foxit Reader has sent the page information to the memory buffer. Therefore, if this option is selected, you must use the navigation features of Foxit Reader, not those of the assistive technology, to navigate from page to page in the document. You should also set the Default Page Display option in preferences to Single Page if you choose to have Reader send only the currently visible pages to the assistive technology. B. Read the entire document - This option can be best if you use a screen reader that has its own navigation and search tools and that is more familiar to you than the tools in Foxit

Foxit Reader User Manual Reader. C. For large documents, only read the currently visible pages - This option is selected by default and is usually best if you use a screen reader with long or complex PDFs. It allows Foxit Reader to deliver an entire small document but revert to page-by-page delivery for large documents.

Minimum number of pages in a large document

When the “For large documents, only read the currently visible pages” option is selected, it allows you to set this minimum value.

Reviewing

Automatically check for new comments:

Set the time interval to automatically check for new comments during shared review. By default, Foxit Reader will check for new comments every five minutes during shared review.

Shared Review Options

A. Show welcome dialog when opening file: Check it to show the welcome dialog when opening a shared review. In the welcome dialog, you can view the general information for the shared review, including the initiator, deadline, review server and so on. B. Show server connection warning when opening file: Check it to show the server connection warning when opening a shared review. C. Remind before review expiration: If you check this option, a prompt message will pop up before the shared review expires.

Review Options

A. Show prompt messages for Shared Review: Determines whether to show prompt message for Shared Review when publishing comments in a shared review that contains several comments from other reviewers that have not yet been published to the command server. You can take ownership of these comments and publish them on behalf of the reviewers.

B. Show prompt messages for Email Review: Check this option to show prompt messages during email review.

Send Messages

A. Use Auto-Complete List to suggest names when typing in the “To” and “Cc” fields: Checking this option will enable Auto-Complete feature, which recognizes and suggests contacts based on the previously entered email addresses when you send back your comments during a shared review by email.

Foxit Reader User Manual

B. Empty auto-complete list: Click this option to remove all the email address entries from the Auto-Complete memory.

Security

Specify privileged locations for trusted content to exempt viewers from security restrictions in Safe Reading Mode. You can refer to “Bypass Security Restrictions in Safe Reading Mode” for more details.

Signature

Verify signatures when the document is opened: If this option is checked, Foxit Reader will verify the signatures when the document is opened, and will display the signature verification results in the Digital Signatures panel. Sign the document immediately after the signature is placed: Check this option to sign the document immediately when you place the signature on the document. When it is unchecked, you will need to click Sign Document to apply the signature after placing it on the document. You can still modify the document before applying the signature. Save signed file as a copy named ‘filename_signed.pdf’: Check this option to save the signed file as a copy named ‘filename_signed.pdf’ after applying the digital signature. Styles: Manage the signature appearance templates.

Speech

Volume: Sets the reading volume of Read out Loud. Use default voice: Check it to read content with default language, or you can select the required one from the combo box. Use default speech attribute: Check it to read with default pitch and rate, or you can uncheck it and then set pitch and rate in the combo box as needed. Read comments: Check it to enable the application to read out the comments when executing Read out Loud.

Spelling

Enable spell check: Check Enable spell check to avoid spelling error. Dictionaries for Spell Check: Add, remove, or reorder the dictionaries for spell check.

Tablet

Enable pressure sensitive: Enable pressure sensitive so that you can add free-form annotations with PSI in PDFs by supported touchscreen devices.

Time Stamp Servers

Foxit Reader User Manual Configure the default Time Stamp Server to embed a trusted time stamp while signing.

Trust Manager

Please refer to “Managing Security”.

Updater

Automatically install updates: The system will automatically download and replace the original files in the installation folder when there is a new version. Automatically download updates, but let me choose when to install them (recommended): The system will automatically download and display a message informing you of the upgrade and allow you to choose to upgrade to the new version. This option is checked by default. Do not download or install updates automatically: Never download or install updates automatically.

Viewing Properties

The Properties window provides information about the document, including the document’s location, title, subject, author, fonts used, and security settings. This window also displays attributes set by other programs.

To view the PDF properties, please choose File > Properties. You can acquire all relevant information as follows:

Description Tab of Properties Window

Foxit Reader User Manual Description

This tab shows some basic information about the document. The title, author, subject, and keywords may have been set by the person who created the document in the source application.

General

 File—The location of the document.  PDF Version—The standard version of the document.  PDF Size—The size of the document.  Pages—Total number of pages of the document.  Title — A general or descriptive heading of the document.  Subject— The principal idea and point of the document.  Author— The writer of the document.  Creator— The application that produced the original document.  Producer—The application or driver that converted the original document into a PDF document.  Keywords—The words that are used to reveal the internal structure of an author's reasoning.

Custom

View the custom properties of the PDF file, which may include metadata, company information, and other document properties.

Related Dates

 Last Modified -- The date and time the document was last modified.  Created -- The date and time the document was created.

Show More Description

This option will show you more details about the document properties, which includes general information, security, and the backup files from the Windows backups.

Security

The Security tab describes what changes and functionality are allowed within the PDF. If a password, certificate, or security policy has been applied to the document, the method is listed here. Changing security setting is not allowed in Foxit Reader.

Foxit Reader User Manual

Security Tab of Properties Window

Fonts

The Fonts tab lists the fonts and the font types used in the original document, as well as the encoding used to display the original fonts.

Fonts Tab of Properties Window

About Navigation Pane 38

Foxit Reader User Manual The navigation pane, located next to the document pane, can display different navigation panels, including Layer panel, Attachments panel, Pages panel, Comments panel, Bookmarks panel, Security Settings panel and Digital Signature panel. Please note that the navigation pane is unavailable when Foxit is open but empty (no PDF is open).

The buttons on the left side of the navigation pane provides easy access to various panels, such as the Bookmarks panel button , the Pages panel button , and the Layers panel .

To show the navigation pane, choose View > View Setting > Navigation Panels > Show Navigation Panels, or use keyboard shortcut F4. To open a navigation panel, you can either click its button on the left side of the navigation pane, or choose View > View Setting > Navigation Panels > [navigation panel name]. To close the navigation pane, choose View > View Setting > Navigation Panels > Hide Navigation Panels, or use keyboard shortcut F4, or right click on title of the navigation panel and select Hide Navigation Panels.

Tip: To show or hide the navigation pane, you can also click on the button at the top right corner of the navigation pane.

Adjusting the Navigation Pane

The navigation panels can be docked in the navigation pane or they can float anywhere in the work area of Foxit Reader. You can choose to hide or close the panels that you don't need and open the ones you do. What’s more, you can also adjust the width of the navigation pane easily.

1. Viewing a Panel in the Navigation Pane

By default, all the panels dock in the navigation pane with a set of panel buttons appearing on the left side of the work area.

Do one of the following:

Select the button for the panel on the left side of the navigation pane. Choose View > View Setting > Navigation Panels > [panel name].

2. Changing the Display Area for Navigation Pane

To change the view area of the navigation pane, drag its right border to adjust the width.

To minimize the navigation pane, click on the button at the top right corner of the navigation pane.

Foxit Reader User Manual To expand the navigation pane, click at its top right corner and the navigation pane will be expanded to occupy the whole pane of Foxit Reader.

3. Docking or Floating a Navigation Panel

To float a navigation panel, drag the panel button into the document pane. To move a panel, drag it by its panel button to another location. To dock a floating panel, double-click its title bar. To group two floating panels, drag the title bar of one panel into the other floating panel.

Switching UI Languages

To change the UI language of Foxit Reader, please go to File > Preferences > Languages.

Use system locale language—Makes the system locale language the UI language. Choose custom language—Selects your localized UI language from the list. Choose languages provided by the community—Selects the language translated by volunteers on Foxit multi-language translation system.

When switching UI language, you may meet one of the following cases:

If the UI language package exists on your computer, the UI will be switched in a flash into the language you selected. If you don’t have the UI language package on your computer but available on Foxit server, a prompt message will pop up asking you whether or not to download the language kits.

Foxit Reader User Manual If the UI language package is unavailable on Foxit server, a prompt message will pop up giving you a notice that you can get the UI language package on our website. In addition, you can also help us to do some translation so that we can localize Foxit Reader into your own language. To visit our multi-language translation system, please click here.

Foxit Reader User Manual Chapter 3 – Viewing PDFs

Once the Foxit Reader is properly installed, you can open and view PDF files easily. When you have a PDF open, you can also adjust the view of the document, find text in it, and email to others.

Opening Documents

You can open and view PDFs in Foxit Reader from the desktop, or in a web browser.

Opening a PDF document in Foxit Reader

Start in the Start Page to Foxit Reader Window

When you open Foxit Reader, a Start Page will be opened by default, which introduces some product information of Foxit.

If you do not want to show the start page, please go to File > Preferences > General > Application Startup > uncheck Show Start Page.

Opening a PDF Document in Foxit Reader

Do one of the following:

Drag and drop the PDF file into the Foxit Reader window.

Click the Open button on the Quick Access toolbar. In the Open dialog box, select the

file name, and click Open. PDF documents are usually identified with a .pdf extension. Click File > Open. To open a recent document or a document stored in the local drive, click Recent Documents/Computer. To open PDFs in SharePoint, OneDrive, Google Drive, or Dropbox, select Add a place, sign into your account, and you can then open your PDF files. The connected Cloud account will be listed in the File > Open and the PDF file will be in the Recent Documents list, which will help you open files quickly in the future. To remove an account, just click the Delete icon that appears when you place your cursor over the account name.

Note: 1. You can open more than one PDF document within the same Foxit Reader application. When you open more than one file at a time, you can navigate the PDF files easily by clicking the corresponding tabs. If you only open one PDF, the tab will not be shown. 2. If you need to pin a frequently-opened document to the top of the Recent Documents list, click the Pin icon that appears when you hover the cursor over the document name. Likewise, click the Unpin icon to unpin the document from the top of the Recent Documents list. You 42

Foxit Reader User Manual can pin and unpin frequently-opened folders under the local drives, OneDrive, Google Drive, SharePoint, or Dropbox, to the Recent Folders list. 3. To customize the number of documents or folders in the recently used list, please navigate to File > Preferences > History.

Opening a PDF Document from Desktop or within Other Applications

If you set Foxit Reader as your default viewer for PDF files, you are able to launch and open PDF files in the following applications:

Email Application: In most email applications, you can double-click the attachment icon to open the document. Web Application: You can open a PDF document by clicking on the PDF file link in your web browser. File System: Double-click the PDF file icon in your file system.

Note: You can see the size of the opened document at the bottom right corner of the window. For example . To set the unit of page dimensions, please refer to “Measurement Units”.

Opening a Secured PDF Document

If you receive a PDF that is protected by security features, you may need a password to open the document. Some protected documents have other restrictions that prevent you from printing, editing, or copying.

When opening a protected PDF, you will be prompted to enter the password. When trying to copy or edit a secured PDF, you will find that the related functions or tools are disabled and grayed out.

Opening a PDF/A File

PDF/A is a specialized portable document format for the digital preservation of electronic documents. You may receive such PDF/A files that require favorable preservation of contents over an extended period of time as well as consistent and predictable retrieving and rendering in the far future. In view of this, Foxit Reader adds a PDF/A identification system, and supports to disable editing such files.

When opening a PDF/A file, Foxit Reader will switch to PDF/A view mode by default, with a message bar showing PDF/A file notification under the toolbar (as shown below). Under such mode, you can only read the file, and modification is not allowed.

Foxit Reader User Manual

You may need to edit a PDF/A file for any reason. To enable editing PDF/A files, please do one of the following:

 Click the Enable Editing button on the message bar, and then click Yes to confirm your operation in the prompt message popping up afterwards.

 (Alternatively) Choose File > Preferences > Documents, under PDF/A View mode, choose Never from the drop-down list, click OK and restart Foxit Reader.

Foxit Reader User Manual Retrieving Recently Opened Documents from within Foxit Reader

In File page, you will be able to instantly retrieve recently opened documents. Foxit Reader provides a list of recently opened PDF documents. Just choose File > Open > Recent Documents, and you can see the recently opened documents in Recent Documents list.

Note: To customize the number of document in recently used list, please refer to “Maximum number of documents in recently used list”.

Saving Documents

Foxit Reader provides you with the power to do more when saving PDF documents. You can save a PDF document without additional usage rights in many different ways. If the file permissions allow, you can also save comments, form fields that you have added to a document, as well as save PDF contents in text format.

Saving a Copy of a PDF

Choose File > Save As > Computer. Choose a folder (current folder or recent folder) or click Browse to select desired location. In the Save As dialog box, enter the filename and click Save.

Saving a PDF as a Text File

Choose File > Save As > Computer. Choose a folder (current folder or recent folder) or click Browse to select a desired location. 45

Foxit Reader User Manual Choose TXT Files (*.txt) from the Save as type field in the Save As dialog box. Click Setting to choose the content range: A. All Pages – save the whole document as a text file. B. Current page – only save the current page you are reading as a text file. C. From Page – enables you to select pages as a text file. Enter the filename and click Save.

Save PDFs in SharePoint, OneDrive, Google Drive, or Dropbox

Click File > Save As > Add a place > SharePoint/OneDrive/Google Drive/Dropbox, then sign in your account and choose a folder to save to. The account will be listed in the Save-as history for your convenience. Click the Delete icon near the account name to remove the account from the list.

Closing Documents

To close a PDF document, please do one of the following:

Choose File > Close. Press shortcut key Ctrl + W.

Exiting Foxit Reader

To exit Foxit Reader, please do one of the following:

Click the big Close button on Foxit Reader application window.

Press shortcut key Ctrl + Q.

Viewing Documents

Multi-tab Browsing & Single/Multiple Interface Mode

Foxit Reader provides three different ways for you to read PDF files: multi-tab browsing, single document interface mode, and multiple document interface mode.

Multi-Tab Browsing

The multi-tab browsing feature enables you to open multiple files in a single instance. If you already have a PDF open and then double-click another pdf file, it will be opened in the same window.

Foxit Reader User Manual Opening a New Tab

To open a new tab, you can double-click a PDF file, select File > Open, or click the Open button

on the toolbar.

Closing a tab

To close the current tab, you can do one of the following:

Click the Close Tab button at the top right corner of the Tab Bar. Double click on the Tab Bar if you have checked “Double-click to close tab” in File > Preferences > General > Tab Bar. Click the middle button of the mouse on the Tab Bar. Right-click on a tab and choose Close Tab /Close Others/Close Left/Close Right. Select File > Close.

To close all tabs at the same time, click the Close button at the top right corner of Foxit Reader window, or right-click on a tab and choose Close All.

Single Document Interface Mode

The single document interface mode enables you to open multiple instances of Foxit Reader. Foxit Reader will create a new window when you double-click to open a new PDF file, which is very useful for viewing different files side by side.

To enable single document interface mode, please go to File > Preferences > Documents > Open Settings > check Allow multiple instances option. To disable single document interface mode, please go to File > Preferences > Documents > Open Settings > uncheck Allow multiple instances option.

Multiple Document Interface Mode

The multiple document interface mode sets multiple documents under a single parent window, as opposed to all windows being separated from each other (single document interface).

To enable multiple document interface mode, please go to File > Preferences > Documents > Open Settings > uncheck Allow multiple instances option. To disable multiple document interface mode, please go to File > Preferences > Documents > Open Settings > check Allow multiple instances option.

Foxit Reader User Manual Text Mode & Read Mode

Text Mode

With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can adjust some settings to meet your needs.

Entering Text Mode

Do one of the following:

Choose View > Document Views > Text Viewer . Press the shortcut key Ctrl+6.

Customizing Text Viewer

As soon as Text Viewer is activated, you can use the Text Viewer Toolbar to customize your own work area. This Toolbar is set to be invisible by default.

1. Changing text font when reading with Text Viewer

Right-click on the text, choose Font Settings from the Context Menu, and then select the Font option. Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in Font dialog box. The suggested font for best screen display is Courier New.

Note: You can change all aspects pertaining to text view font in the Font dialog box, or you can 48

Foxit Reader User Manual also use individual options on Context Menu to change font color and toggle between regular style and Bold or Italic styles.

2. Toggling between regular style and Bold style

Select the text and right click on it. Choose Font Settings from the Context Menu, and then select the Bold option.

3. Toggling between regular style and Italic style

Select the text and right click on it. Choose Font Settings from the Context Menu, and then select the Italic option.

4. Changing Text Viewer settings

Right-click the text, and choose Settings from the Context menu. The Text Viewer Settings dialog box pops up.

Below are the text viewer settings:

A. Set page width at three different levels: Current page width, Current document width and System default width. B. Minimal width – The valid value for this field is 0-1024. It is set to 78 by default. C. Keep Column – For PDF tables or text columns, you can check Keep Column to retain appropriate column in text viewer mode. It is checked by default. D. Auto Width – For PDF tables or text columns, you can check Auto Width to keep proper width between texts automatically. It is checked by default. E. Auto Rotate – You can check Auto Rotate to ensure consistent orientation with that of

Foxit Reader User Manual the printer. It is checked by default.

Navigating in Text Viewer Mode

1. Going to the next or previous page

Do one of the following:

Choose View tab and click or on the toolbar.

Click Previous Page or Next Page on the status bar.

Put the cursor in the Document Pane, press the Left or Right Arrow on keyboard to move the pages up or down. Press the Space Bar or Shift + Space to move the pages up or down.

2. Going to the first or last page

Do one of the following:

Choose View tab and click or on the toolbar.

Click the First Page icon or the Last Page icon on the Status Bar. Press the Home or End keys.

3. Going to a specific page

Do one of the following:

Choose View tab, in the Go To group , input the specific page number and press Enter. Input or select the specific page number on the Current Page Number Box

on Status Bar, and press Enter.

Note: If the opened PDF document contains logical page numbers, Foxit Reader supports displaying the logical page numbers on the Current Page Number Box.

Foxit Reader User Manual

Changing the Magnification Level of a Document

Choose View > Tools > Zoom > Zoom In or Zoom Out. Or you can select a percentage as required on the context pane under Zoom.

Finding text in Text Viewer Mode

To find text you are looking for, follow the steps below:

Press Ctrl + F. Type the text in the Find What field. Select the search options to limit your search: A. Whole Words Only -- limits the search to match only whole words. For example, if you search for the word Read, the word Reader will not be found. B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word text, the words Text and TEXT will not be found. C. Include Bookmarks -- find text in bookmarks also. D. Include Comments -- find text in comments also. E. Include Form Data -- find text in form data also. F. Properties – choose the color and opacity for the highlighting of the search results. Press Enter and Foxit Reader will jump to the first instance of the search term, which appears highlighted. Press Enter repeatedly or shortcut key F3 to continue searching the next instances of the search term.

Read Mode

In Read Mode, the PDF will be displayed in a way that hides much of the interface, including navigation pane, toolbar, and status bar, to maximize the document display area. It enlarges the document pane, keeping you from wasting reading space, leaving the tab bar with you for necessary operations.

To read a document in Read Mode, please choose one of the following:

Foxit Reader User Manual

Choose View > Document Views > Read Mode . Press the shortcut key “Ctrl + H” on the keyboard. Right-click the document pane > choose Read Mode.

In Read Mode, a basic toolbar floats at the bottom of the page. It offers some basic tools, such as save, print, and zoom in/out. Please move the cursor to the bottom to activate the floating box.

If you open more than one PDFs, please press “Ctrl + Tab” on the keyboard to switch through them in Read Mode.

Read Out Loud

Read Out Loud is a Text-to-Speech (TTS) tool. It reads the text in a PDF aloud, including the text in comments and alternate text descriptions for images and fillable fields. With this feature, you can obtain information without viewing the pages, helping to effectively relief eyestrain. It also enables you to view other materials while listening to the content.

To use the Read Out Loud, please go to View > Assistant > Read > Read Current Page or Read from Current Page.

Set Reading Preferences

Please go to File > Preferences > Reading.

Page vs. Documents:

1. Only read the currently visible pages – Reads the visible page which is displayed in the current window. 2. Read the entire document – Reads every page of the document in order. 3. For large documents, only read the currently visible pages – If you open a large PDF, the system reads only current pages which are visible in the window. 4. Minimum number of pages in a large document – Sets the minimum number of pages. If the number of pages exceeds the setting number, the document will be defined as a large document.

Reading Actions

In Read Mode, some simple actions are offered for you to control the reading status, including read from current page, read current page, pause, stop, rate up, rate down, volume up and volume down.

To read the document, please follow the steps below:

Foxit Reader User Manual

 Choose View > Assistant > Read > Read Current Page or Read from Current Page.

 Click Volume tool > drag the slider to adjust the volume of reading.

 Click Rate tool > drag the slider to adjust the rate of reading.

 Click Pause tool to pause.  Click Stop from the drop-down menu to stop reading.

Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices installed from text-to-speech or language applications, you can choose them to read your PDFs.

Note: Read Out Loud isn’t a screen reader, it may not be available in some operating systems.

Split View

Using Split View, you can view a PDF with the document pane divided into two panes (Vertically Split or Horizontally Split) or four panes (Spreadsheet Split).

With the Split View, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane(s).

To change to Split View, choose View > Page Display > Split tool > Vertically Split or

Horizontal Split.

Horizontal Split View 53

Foxit Reader User Manual

Vertical Split View

The Spreadsheet Split view is useful if you want to keep the vertical or horizontal headings visible while scrolling through a large spreadsheet or table of the current page. In this mode, changing the magnification in one pane can make the magnification in all panes be changed in the same time. Also, scrolling is coordinated among the panes.

Note: If you stay in the same page when scrolling horizontally, the above two spans which show the headings will not be scrolled. But if you scroll to the next page, the above spans will also skip to show the headings of the next one’s. When scrolling vertically, the two panes in the same queue will be scrolled, while the panes next to them will not.

To change to Spreadsheet Split View, you should choose View > Page Display > Split tool > Spreadsheet Split.

Foxit Reader User Manual

Spreadsheet Split View

Line Weights View

In Line Weights View, the lines will be displayed with the weights defined in the PDF file. When Line Weights View is turned off, the lines will be displayed with the constant stroke width (1 pixel), regardless of zoom. The following screenshots show the comparison of the PDF file displayed in Line Weights View and Non-Line Weights View.

PDF in Line Weights View PDF in Non-Line Weights View

To enter Line Weights View, please choose View > Page Display, and then check Line Weights option. To exist Line Weights View, please choose View > Page Display, and then uncheck Line Weights option.

Foxit Reader User Manual Full Screen Mode & Fit the Window Mode

Full Screen Mode

In Full Screen mode, Foxit Reader Document Pane fills the entire screen, with Tab Bar, Toolbar, Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in Full Screen mode so that you can click links.

1. To set Full Screen preferences, please refer to “Setting Full Screen Preferences” .

2. To enter Full Screen mode, please do one of the following:

Click the Full Screen button on the right of the Toolbar. Press the shortcut key F11. Right-click the Document Pane and select Full Screen.

3. To adjust the view in Full Screen mode, right-click the document and work with the Context Menu.

Note: This feature will not be available unless you clear Left click to go forward one page; right click to go back one page check box in the Preferences dialog.

4. To exit full screen mode:

Press Esc key or the shortcut key F11.

Fit the Window Mode

There are four types for you to choose:

To resize the page to fit entirely in the document pane, choose View > Tools > Zoom > Fit Page, or right-click the Document Pane and choose Fit Page. To resize the page to fit the width of the window, choose View > Tools > Zoom > Fit Width, or right-click the Document Pane and choose Fit Width. Part of the page may be out of view. To resize the page to its actual size, choose View > Tools > Zoom > Actual Size, or right-click the Document Pane and choose Actual Size. To resize the Document Pane to fit page by visible area, choose View > Tools > Zoom > Fit Visible.

Adjusting the View of Documents

Foxit Reader provides multiple tools that help you adjust the view of your PDF documents. It

Foxit Reader User Manual includes simple tools such as Zoom In and Zoom Out, as well as more advanced tools like setting the page layout and orientation. As for some settings, please refer to “Setting Preferences”.

Changing the Orientation of a Document

You can change the orientation of the document from portrait to landscape view by using the Rotate tools.

Choose View > Page Display > Rotate View > Rotate Left or Rotate Right.

Note: You can change the page view in 90-degree increments, but the change only affects screen display instead of its actual orientation. You cannot save the changes in page view.

Changing the Magnification Level of a Document

Do one of the following procedures:

1. Go to View > Tools > Zoom > Zoom Out or Zoom In.

2. Adjust a magnification percentage in the Magnification Percentage Area

on the Status Bar.

3. Go to View > Tools > Zoom > choose a magnification percentage.

4. Right-click the Document Pane > choose Zoom In or Zoom Out.

5. Using the Marquee Tool

The Marquee tool allows you to zoom in on a particular area of your document for a clear view. To use the Marquee tool, please follow the steps below:

Choose View > Assistant > Marquee .

The cursor changes into , drag a rectangle on the page or just click on the page to increase

the magnification by one preset level, centering on the point where you clicked. Choose the Marquee tool, the cursor changes to as Ctrl-click on the page. Drag a rectangle on the page or just click on the page to decrease the magnification.

6. Using the Loupe Tool

The Loupe tool allows you to easily change the magnification of a PDF file. The tool is best used when you want to keep a PDF file at a standard zoom level (like 100%), but magnify certain areas.

Foxit Reader User Manual To use the Loupe tool, please follow the steps below:

Choose View > Assistant > Loupe . Move the loupe tool to the places you want to view, you will see the amplificatory or decreased objects in the Loupe Tool dialog box. (Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the document you want to view in closer detail. A red rectangle appears in the document, corresponding to the area shown in the Loupe Tool window. You can drag or resize the rectangle to change the Loupe tool view. To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text box, or drag the slider in the Loupe Tool dialog box.

7. Using the Magnifier

You can easily magnify areas of the PDF files as you work on Foxit Reader with this free tool. It is especially useful for visually impaired people with some functional vision.

Magnifier Fisheye Magnifier

Choose View > Assistant > Magnifier . Move the Magnifier to the places you want to view. To switch between Magnifier and Fisheye Magnifier, press the left mouse button. To change the size of magnifier window, press the right mouse button. To turn off the Magnifier, choose any other tools or press ESC Key to directly return to Hand Tool.

Changing the Page Layout

Changing page layout is especially useful when you want to zoom out to get an overview of the document layout. Foxit Reader provides the following page layouts:

Single Page – Displays one page in the document pane at a time. Continuous – Arranges the pages in the document pane in a continuous vertical column. Facing – Arranges the pages side by side, displaying only two pages at a time.

Foxit Reader User Manual Continuous Facing – Arranges the pages side by side in a continuous vertical column. Separate Cover Page–Show Cover Page During Facing.

If a document has more than two pages, the first page can be displayed alone on the right side of the document pane in Facing and Continuous Facing views.

To display the cover page as the first page on the right followed by two facing pages, please choose the Facing or Continuous Facing mode, and then select View > Page Display > Separate Cover Page button .

To set page layout, please do one of the following:

Choose View and choose one of the modes to your needs.

Click the Single Page button , the Continuous button , the Continuous Facing button

, or the Facing button on toolbar or the Status Bar.

Navigating in Documents

Foxit Reader provides user-friendly controls to navigate through PDF documents. You can navigate in PDF documents by paging through or by using navigational tools.

Scrolling through Documents

1. Navigating around Documents

Do one of the following:

Using mouse actions or keystrokes

 To navigate around the documents vertically, scroll the mouse wheel or press the Down or Up Arrows on the keyboard.

 To navigate around the document horizontally, press Shift and scroll the mouse wheel.

While scrolling in a document, you can lock the scroll direction to prevent the document from being scrolled out of place, especially when the document is zoomed in and scrolled within tablets. The steps are as follows:

 Choose File > Preferences > General, and check the Show scroll lock button option under the Status Bar to enable scroll lock. Once enabled, the scroll lock icons will be displayed in the Status Bar. 59

Foxit Reader User Manual

 Click on the Status Bar to lock the scroll horizontally.

 Click on the Status Bar to lock the scroll vertically.

 Click both and on the Status Bar to freeze the screen so that you can read the current view of the document.

Scroll automatically

Automatic scrolling allows users to view documents without using mouse actions or keystrokes. Foxit Reader also enables you to change the scrolling speed with ease.

A. Choose View > Page Display > AutoScroll . B. Do one of the following:  To increase or decrease the scrolling speed, press the Up Arrow or Down Arrow key, depending on the direction of scrolling.  To reverse the direction of scrolling, press the minus sign (-) key.  To jump to the next or previous page, press the Right Arrow key or Left Arrow key respectively.

 To stop automatic scrolling, click AutoScroll again.  To pause automatic scrolling, press Space key.

Tip 1: To perform auto-scrolling, you can also click the Hand Tool , hold the middle mouse button/wheel mouse button down, and then move the mouse to scroll the pages. You can press the middle mouse button/wheel mouse button again to exit AutoScroll mode.

Tip 2: To go back to Hand Tool mode, just press and hold the space key.

2. Going to the next or previous page

Do one of the following:

Click the Previous Page button or the Next Page button on Go To group under

View tab or / on the Status Bar.

Put the cursor in the Document Pane, press the Page Up or Page Down keys to turn the pages. Put the cursor in the Document Pane, press the Left or Right Arrows on the keyboard to move the pages up or down. Press Space to scroll the page down or press Shift + Space to scroll the page up.

Foxit Reader User Manual 3. Going to the first or last page

Do one of the following:

Click the First Page button or the Last Page button on Go To group under View tab or / on the Status Bar. Press the Home or End keys.

4. Going to a specific page

Do one of the following:

Choose View and input the specific page number on the Current Page Number Box

and press Enter. Input or select the specific page number on the Current Page Number Box

on the Status Bar, and press Enter.

Note: If the opened PDF document contains logical page numbers, Foxit Reader supports displaying the logical page numbers on the Current Page Number Box.

5. Retracing your steps

To go back or forward one page, click the Previous View button or Next View button

on the Toolbar under View tab or Status Bar. (Alternatively) Choose View and click Previous View or Next View in Go To group.

Navigating With Bookmarks

Bookmark displays the list of bookmarks that the document contains. Generally speaking, it is a visual table of contents that represents the chapters, main headings, and other organizational elements in a document.

1. To show or hide bookmarks, do one of the following:

Choose View > View Setting > Navigation Panels > Bookmarks.

Click the Bookmark button on the Navigation pane. Click the button at the top right corner of the Navigation pane to minimize or maximize bookmarks.

2. To jump to a topic, click the bookmark or right-click the bookmark and then choose Go to Bookmark. Click the plus (+) or minus (-) sign to expand or collapse the bookmark contents. 61

Foxit Reader User Manual

Tip: When you navigate through the PDF document, the highlighted bookmark icon will automatically be kept in sync with the current page being displayed.

3. To expand the current bookmark

To select the bookmark for the displayed page of the PDF document, click the Expand the Current

Bookmark button at the top of the Bookmarks panel.

If the bookmark was hidden in a collapsed parent bookmark, the parent bookmark will be opened, and the corresponding bookmark which is nearest to the current page’s location will be highlighted, so that users can see the selected bookmark and locate the related item on the current page.

Navigating with Page Thumbnails

Page thumbnails are reduced-size versions of PDF pages. It provides miniature previews of document pages and makes it easier to view and recognize them. The red box on the page thumbnail indicates which area of the page appears.

A. To show or hide page thumbnails, do one of the following:

Choose View > View Setting > Navigation Panels > Pages. Click the Page button on the Navigation pane. Click the button at the top right corner of the Navigation pane to minimize or maximize Pages panel.

B. To navigate with page thumbnails, do one of the following:

To jump to another page, click its thumbnail. To move to another location of the current page, drag and move the red box in its thumbnail. To resize the visible area of the current page, drag the resize handle on the bottom right corner of the red box. To resize page thumbnails, right-click on a thumbnail, and then choose Enlarge Page

Thumbnails or Reduce Page Thumbnails. Or click or on the top of Pages panel to enlarge or reduce page thumbnails separately.

C. In the Single Page Displaying Mode, the page thumbnails will show up when dragging the scrollbar to view the page.

Tips: 1. To add an action to a page thumbnails, please refer to “Adding an Action to a Bookmark”. 2. Ctrl + click or Shift + click to select multiple page thumbnails at one time. If you need to select 62

Foxit Reader User Manual all the page thumbnails, select one page thumbnail first, and then press Ctrl + A.

Navigating with Links

Links take you to another location in the current document, or to locations in other documents or websites. Clicking a link on PDF documents is just the same as in other applications. You can follow a link by doing the following:

Select the Hand tool . Position the pointer over the link until the pointer changes to the hand with a pointing finger

Finding Text

Foxit Reader provides handy tools to find text. You can not only search text in a PDFs, folders, or disks, but also in portfolios. Also, you can limit your search by choosing the options offered on the Find Text dialog box to find specific items.

Finding Text in the Current PDF

To find text you are looking for, follow the steps below:

Type the text in the Find box at the upper right corner of the document. Click Find Previous or Find Next tools to locate to relevant match. (Advanced Searching) Select a search option on the drop-down menu of Filter next to Find box to limit your search: A. Whole Words Only -- Limits the search to match only whole words. For example, if you search for the word Read, the word Reader will not be found. B. Case-Sensitive -- Makes the search case-sensitive. For example, if you search for the word text, the words Text and TEXT will not be found. C. Include Bookmarks -- Enables you to search the text in bookmarks. D. Include Comments -- Enables you to search the text in comments. E. Include Form Data –Enables you to search the text in form data. G. Properties -- choose the color and opacity for the highlighting of the search results.

Note: C/D/E options will be active for finding text in the current PDF document and doing the advanced search. Foxit Reader jumps to the first instance of the search term, which appears highlighted. Press Enter repeatedly or shortcut key F3 to continue searching the next instances of the search term.

Foxit Reader User Manual Doing Advanced Search

The search function enables you to search for a string of characters or patterns according to the type of search option you choose; either in a single PDF file or in multiple PDF files under a specified folder. When the search is finished, all occurrences will be listed in a tree view, allowing you to quickly preview the contexts and jump to specific locations.

1. Searching Text and Patterns

To search text you are looking for, follow the steps below:

Click Search tool next to Find box. In the Search Window right beside the Document Pane, type the text you want to search for. Below “Where would you like to search?” check one of the following to define the search field.

A. To search the text in the current PDF document, select “In the current PDF document”. This option will be grayed out if no document is open. B. To search the text in all PDF documents in specific files or disk, select All PDF Documents in > choose one of the disks or user-selected search paths. Foxit Reader will show the path of the currently opened document for easier location. C. To search the text in selected documents in PDF portfolio, please select Selected PDFs in portfolio. This option is only available when a PDF portfolio is opened. D. To search text in the PDF portfolio, please select All PDFs in portfolio. This option is only available when a PDF portfolio is opened. E. To search a certain criteria, please check the Patterns option, and then select the pattern and country from the dropdown list below the option.

a) Patterns: Foxit Reader supports five categories currently: Phone Number, Date, Social Security Number, Email Address, and Credit Card Number. You can only choose one pattern of search at a time.

b) Country: Each country may have its particular format of social security numbers, phone numbers, and other criteria. You can choose the specific country to get the accurate pattern-based search results.

For text searching, you can also choose Find Options besides selecting the path of text to be searched.

a) To limit the search to match only whole words, check Whole Words Only. For example, if you search for the word Read, the word Reader will not be found. b) To make the search case-sensitive, check Case-Sensitive. For example, if you search for the word text, the words Text and TEXT will not be found. c) To search words in comments, please check Include Comments. 64

Foxit Reader User Manual d) To search words in bookmarks, please check Include Bookmarks. e) To search words in form data, please check Include Form Data. f) To change the highlight color and opacity of the search results, please click Properties, and choose the color and set the opacity as desired.

Click Search button. The results appear in the page order. Each item listed includes a few words of context and an icon that indicates the type of occurrence. If necessary, click the plus sign (+) to expand the search results. Then select a search result to view in the PDF. (Optional) Click New Search button to start a new search task.

2. Moving and Resizing Search Box

The advanced search box can float or be docked. You can also resize the box easily.

To float the docked search box, please drag it by its title bar to another location in the work area. To move the floating search box, drag it by its title bar to another location in the work area. To resize the floating search box, drag any corner point to adjust. To dock the floating search box, double-click the title bar or drag it by the title bar to its original location.

Playing a Movie or a Sound Clip

PDF has extended itself to interactive multimedia support and media playing capabilities. Some PDF files may be layered with multimedia; which could include sound, music and video clips. Each movie and sound file usually includes a play area from which the media can be activated. The play area typically appears on the PDF page as an image or a blank rectangle, but can also be invisible. To play the media files, please make sure you have the necessary media player installed on your computer.

To play a movie or a sound, please do the following:

Select the Hand tool , and click the play area of the movie or sound file. When the pointer is positioned over the play area, it changes to the play mode icon.

Note: To protect your computer from viruses, Foxit Reader will pop up a dialog box soliciting your approval before playing multimedia files.

For more information, please refer to “Adding Video & Audio” for details.

Working with Asian Languages in PDFs

Foxit Reader User Manual If you try to open PDF files for which the correct language font kits have not been installed on your computer, you will automatically be prompted by Foxit Reader to download and install the required language font kits. As soon as you have the correct font kits installed on your computer, Foxit Reader lets you view, search, and print PDF documents with Asian (Traditional and Simplified Chinese, Japanese, and Korean) language text.

Note: To open language specific PDF files with Foxit Reader, Non-English Language Font Kits must be installed under the same directory that Foxit Reader application file FoxitReader.exe resides.

Thumbnails Preview in Windows

If Foxit Reader is set as the default PDF viewer, all the thumbnails of PDF files will be displayed in Windows Explorer when opening a specific folder. The status bar of Foxit Reader will be displayed at the bottom of the Preview pane, which provides the basic viewing tools for easy reading; this includes Go To tools, Zoom tools, and Rotate tool.

Note: This feature can currently be supported by Windows OS 32-bit and Windows 7 64-bit.

Foxit Reader User Manual Chapter 4 – Working on PDFs

Foxit Reader allows you to copy text and images to other applications, and stamp PDFs. To learn more about this, please read the following explanations.

Select & Copy

With Foxit Reader 7.0 and newer versions, you can copy and paste text with styles; which include font, font size, font style, font color, and other text editing features.

Copying Text

The Select Text tool lets you select horizontal and vertical, as well as columns of text in a PDF. To copy text, click the Select Text tool in the Tools group under the Home tab and do the following:

Selecting text

Select a line of text: Move the cursor toward a line of text you want to select. Select a column of text: Place the cursor between the lines, move towards a column of text, and draw a rectangle over it. Select a word: Double-click the word you want to select. Select multiple paragraphs through pages: Start dragging from the beginning of the selection and scroll to the end of the selection without releasing your mouse. Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All. Deselect all the text: Click anywhere outside of the text selected.

Copying text

Once you have selected the text, do one of the following:

Right-click the selected text > choose Copy. Press shortcut key Ctrl + C.

Pasting Text

To paste the selected text on Clipboard to another application, please follow the paste command of that specific application.

Foxit Reader User Manual Copying Images

You can copy and paste individual images from a PDF to the clipboard, other files, or other applications.

Taking a Snapshot of an Image

To copy an image, please switch to the SnapShot tool .

Choose Home > Tools > SnapShot , and the pointer changes into a Cross automatically. Hold the pointer over the image and drag a rectangle around it. You will be prompted that the selected area has been copied to the clipboard. (Optional) Right-click the selected area, and then choose Copy Selected Graphic. Paste the selected image to other applications.

Taking a Snapshot of a Page

You can use the SnapShot tool to copy the entire page. Both text and images will be copied as an image.

Select the SnapShot tool by choosing Home > Tools > SnapShot. Drag on the page to select content, right-click anywhere on the page and choose “Select All” to copy the entire page.

To deselect it, click anywhere on the page.

You will be prompted that the selected area has been copied to the clipboard. (Optional) Right-click the selected area, and then choose Copy Selected Graphic. Paste the selected image to other applications.

Note: The selected area will be highlighted in blue.

Copying a Combination of Text and Images as an Image

You can use the SnapShot tool to copy all selected content (text, images, or both) to the clipboard or other applications. Text and images will be copied as an image.

To copy a combination of text and images as a single image, do the following:

Select the SnapShot tool by choosing Home > Tools > SnapShot. Drag a rectangle around the text and images. You will be prompted that the selected area has been copied to the clipboard. (Optional) Right-click the selected area, and then choose Copy Selected Graphic.

Foxit Reader User Manual Paste the selected image to other applications.

Word Count

Similar to Microsoft Word, Foxit Reader counts words, characters, pages, lines and other information in all or part of your document. With no text selected, click View > Review > Word Count, and you will see a pop-up Word Count box for the statistics of the entire document. For a partial word count, just select the text you want to count, and then click View > Review > Word Count; or right click the selected text and choose Word Count from the context menu.

Working with Layers

About PDF Layers

A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary representing a collection of graphics that can be made visible or invisible dynamically by users of viewer applications. In a PDF file, each layer may hold any portion of the document's objects, and layers may be made visible or invisible, showing or hiding their contained objects, in any combination.

With Foxit Reader, you can control the display of PDF layers with the Layer panel. For example, you may divide background imagery, main content areas, and advertisements amongst their own top-level layers, and easily hide the layers that you don't want others to view.

Show or Hide PDF Layers

In a PDF, information can be stored on different layers. To show or hide related content stored in a variable number of separate layers, you can simply refer to the Layer panel on the left side of the work area. Please note that you cannot create or edit layers in Foxit Reader; however, you can view layers and choose to show or hide the content associated with each layer.

Foxit Reader User Manual Layer Panel A. A checkmark indicates a displayed layer B. Hidden layer

1. Open the Layer panel, and then do one of the following: To hide a layer, uncheck the layer. To show a hidden layer, click the empty box and a checkmark will appear.

2. From at the top right corner of the Layer panel, choose one of the following: List Layers for All Pages - Shows every layer across every page of the document. List Layers for Visible Pages - Shows layers only on the currently visible pages. Reset to Initial Visibility - Resets layers to their default state. Expand All – Expands all layers. Collapse All - Collapses all of the current layers in the view.

Measuring the Objects

The Measure tools enable you to measure distances and areas of objects in PDF documents. The measure tools are especially useful when you need to know the distances or areas associated with objects in a form or computer-aided design (CAD) drawing, or when you want to measure certain areas of a document before sending to a professional printer. The measure tools are available to Reader users only if the PDF creator enables measuring functionality.

When you use a measure tool, the tool dialog box displays the measurements of the line segments you draw.

Measuring the Objects

Choose Comment > Measure.

Select the Distance tool to measure the distance between two points. Click the first point,

move the pointer to the second point, and click again. The measurements will appear on the page. Select the Perimeter tool to measure a set of distance between multiple points. Click the first point to start, and then click each point you want to measure. Double-click the last point to end measuring.

Select the Area tool to measure the area within the line segments that you draw. Click

the first point to start, and then click each point you want to measure. After you have clicked at least two points, click the first point or double-click the last point to complete the area measurement.

Note: You can also choose to complete or cancel measurement by right-clicking and choosing

Foxit Reader User Manual options from the context menu.

Upon measurement, the Comment Format context tab will be called out. You can set parameters related to the measurement tool under this tab.

To change the scale ratio (such as 1:2) on the drawing areas, specify the appropriate numbers in Scale Ratio group. If necessary, change the unit of measurement next to the ratio.

By default, the measurement results, measurement markups, and rulers will be shown in Foxit Reader. To hide this information, please uncheck the relevant option(s) under the Setting group.

 Show result information: shows the measurement results (including current measurement, delta values, and scale ratio) on a small panel in Foxit Reader.  Measurement markup: shows the line you draw as a comment. You can put the pointer over the measurement with the Hand tool selected so that you can view the measurement and annotation you have drawn. If you uncheck this option, the measurement line you drew will disappear when you measure another object or select another tool.  Rulers: shows the rulers on the page.

Annotation: By default, Foxit Reader will display the name of the measurement tool used as an annotation in the popup note. To change the annotation, please input the desired text in the Annotation box.

Snap: While measuring objects, you can choose any of the options to snap to a particular point along an object for more accurate measurements.

 Snap to Endpoints : snap the measurement to the endpoint of a line.

 Snap to Midpoints : snap the measurement to the midpoint of a line.

 Snap to Paths : snap the measurement to the nearest point on the path.

Snap to Intersections : snap the measurement to the intersection point of two paths.

Working on the Measurement Markup

After you complete the measurement, you are able to do further operations; such as move, resize, 71

Foxit Reader User Manual flip, and even work on it the way you work on comments.

Moving the Measurement Markup

With the Hand tool or Select Annotation tool selected, click the measurement markup you want to move. Place the cursor over the object when the pointer changes into , hold and drag the mouse to move it to the intended place.

Changing the Length and Orientation of the Line Segment

With the Hand tool or Select Annotation tool selected, choose one of the resize

corners , and you will see the pointer change into . Hold and drag the mouse to change the length and orientation of the line segment.

Flipping the Measurement and Annotation

You can reverse measurement and annotation of the object you draw.

Before flipping After flipping

To flip the measurement and annotation of the object, do the following:

Select the Hand tool or Select Annotation tool . Right-click the object you draw > select Flip.

Working on Measurement Markups as Comments

The measurement markups can also be used as comments. You can set the status, open popup notes, delete them, reply to the markups, change the properties, and set the current properties as default.

Note: To show measurement markup and the measurement results, right-click on the object you draw, and choose Properties > Appearance > then check Show text in line.

For information on how to work on the objects as comments, please refer to the corresponding section of “Chapter 5 – Comments”.

Foxit Reader User Manual Change the appearance of measurement markups

Foxit Reader provides two ways to change the appearance of measurement markups: through the Comment Format context tab and via the Properties dialog box.

Change the appearance through the Comment Format context tab

Select the Hand tool or Select Annotation tool . Click the measurement markup that you want to change the appearance, and then the Comment Format context tab will appear on the ribbon.

Do any of the following as needed:  Change the line color: Select one of the preset colors from the box, or click Line Color and then choose a desired color from the color palette.  Change the opacity: Click Opacity, and then drag the slider to change the opacity.

 Set the fill color: Click the fill color button , then choose a desired color from the color

palette.  Change the line width: Click the line width button , and then select a desired value.  Change the dash type: Click the dash type button , and then select a dash type as needed.  Change the shape for the start/end of the line: Click Start of line or End of line, and then select a desired shape.

Change the appearance via Properties dialog box

Select the Hand tool or Select Annotation tool . Right click the measurement markup that you want to set the appearance, and then select Properties from the context menu.

Foxit Reader User Manual

Follow the steps specified in “Changing the Appearance for Drawing Markups”.

Arrange the measurement markups

You can arrange the measurement markups by two methods: through the Arrange context tab or via the context menu.

Arrange the measurement markups through the Arrange context tab

Select the Hand tool or Select Annotation tool . Click the measurement markup that you want to arrange, and then the Arrange context tab will be called out.

To center the measurement markups:

 Select the measurement markup to be centered.  (If needed) Press Ctrl (or Shift) and click the measurement markups to select multiple measurement markups.  Choose Page Center > Vertically/Horizontally/Both to center the objects vertically, horizontally, or both on the page.

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To align the measurement markups:

 Select two or more measurement markups that you want to align.  Choose Alignment > Left/Right/Vertical to align a column of measurement markups.  Choose Alignment > Top/Bottom/Horizontally to align a row of measurement markups.

Note: When you select the measurement markups, the solid border handles will show up for the anchor markup, which is the last measurement markup you selected. The selected measurement markups will be lined up with the edges of the anchor measurement markup.

To distribute the measurement markups:

 Select three or more measurement markups you want to distribute.  Choose Distribute > Vertically or Horizontally.

Arrange the measurement markups via the context menu

Select the Hand tool or Select Annotation tool . Right click the measurement markups, and then do one of the following:

 Choose Align > Left/Right/Vertically to align a column of measurement markups, or Align > Top/Bottom/Horizontally to align a row of measurement markups. The Align options are available when you select two or more objects.  Choose Center > Vertically/Horizontally/Both to center the measurement markup(s) on a page.  Choose Distribute > Vertically/Horizontally to distribute them. This function is available when you select three or more objects.

Note: When you right click one of the selected measurement markups, the solid border handles will show up, indicating that it is the anchor markup. The selected measurement markups will be lined up with the edges of the anchor measurement markup.

You can also refer to “Working with Multiple Images” for more details.

Switching between Basic Tools

The Foxit Reader Basic Toolbar consists of the Search tool, Hand tool, Select Text tool, Snapshot tool, Typewriter tool, and other editing tools. You can switch between these basic modes by choosing commands on the tab bar or clicking the individual icons on the toolbar. Only one mode can be chosen each time, and they cannot be used simultaneously.

Foxit Reader User Manual Using Rulers & Guides

Foxit Reader provides horizontal and vertical ruler guides to help you align and position text, graphics, or other objects on the page. They can also be used to check the size and the margins in a document.

Rulers & Guides

A. Rulers B. Guides

Displaying Rulers

Please choose View > Page Display > check Rulers.

Hiding Rulers

Please choose View > Page Display > uncheck Rulers; or right-click the horizontal or vertical ruler, and then choose Hide Rulers.

Creating Ruler Guides

Do one of the following:

Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the vertical ruler to create a vertical guide.

Foxit Reader User Manual Double-click a location on the horizontal ruler to create a vertical guide, or double-click a location on the vertical ruler to create a horizontal guide.

Moving Ruler Guides

Click and hold the guide, and then drag it to a new location.

Changing Unit of Measurement

Right-click the horizontal or vertical ruler and select a measurement system for the rulers.

Deleting Ruler Guides

To delete a guide, click the guide to select it, and then press the Delete key. To delete all guides on a certain page, scroll to the page, right-click in the ruler area and choose Clear Guides on Page. To delete all guides, right-click in the ruler area and choose Clear All Guides.

Undoing and Redoing

Foxit Reader allows you to undo and redo previous actions. These features allow you to easily correct mistakes by cancelling the last action made or filling back in the previous actions with Undo. You can undo as well as redo any editing applied in the PDF documents, which includes commenting, advanced editing, and changes made to the document.

Note: You cannot undo or redo actions of bookmark editing.

To undo previous actions, do one of the following:

Select the Undo button on the Tool bar. Press shortcut key Ctrl + Z.

To redo previous actions, do one of the following:

Select the Redo button on the Tool bar. Press shortcut key Ctrl + Y.

Foxit Reader User Manual Sharing Documents

E-mailing Documents

E-mailing and sharing documents is a common business practice. Foxit Reader allows users to collaborate (through powerful annotation capabilities) and share PDF documents with co-works and friends. You may save and e-mail straight from the application. To e-mail a PDF file, please do the followings:

Choose Share > Send To > Email. System default e-mail application runs. The PDF will be attached in the e-mail automatically. Type the subject and e-mail address > click Send.

By default, while emailing PDF files, Foxit Reader will automatically save the changes you made to the file and attach the modified PDF file to your email system. You can change this default setting and choose to email an unsaved or saved file.

To change the default email setting, please go to File > Preferences > Documents, and uncheck the Automatically save document as e-mail attachment option under Prompt Messages.

Preview in the Outlook

Foxit Reader enables you to preview a PDF attachment in Outlook. When an e-mail in Outlook has a PDF document, it will be displayed in the e-mail pane. The status bar of Foxit Reader will be displayed at the bottom of the e-mail pane, which provides the basic viewing tools for easy reading; this includes Go To tools, Zoom tools and the Rotate tool.

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Sending Documents to Evernote

Directly send PDF documents to Evernote as an attachment.

Prerequisites – You will need to set up an Evernote account from https://www.evernote.com/Registration.action. Download and install – http://evernote.com/evernote/?file=Win&btn=grey. Open a PDF file. Choose Share > Send To > Evernote .

You will see that the current PDF document is attached in Evernote.

SharePoint Integration

Foxit Reader is integrated with Microsoft SharePoint, which helps you better manage and share

Foxit Reader User Manual PDFs. You can access PDFs in a SharePoint repository by doing any of the following:

Open a PDF file in the SharePoint mapped drive by the Open dialog box within Foxit Reader. You can open and check out a PDF, modify it; and then check in and save it to the SharePoint network drive. You can also use Foxit Reader’s Open or Save As dialog box to manage your PDFs in your SharePoint repository, depending on whether the SharePoint repository is online or on- premise. For more details, please refer to Open and Save As PDFs with Foxit Reader. Directly check out and check in PDFs in your SharePoint repository on SharePoint on-premise) using SharePoint’s web interface in a browser after configuring your server. Please double click the attached SharePoint Configuration to configure your server first. More details please refer to Open and Save As PDFs with a Browser.

Open and Save As PDFs with Foxit Reader

Open PDF files in a SharePoint repository

To open PDF files in a SharePoint repository, please do the following: (Take opening PDFs in a SharePoint repository on SharePoint online for example)

Run Foxit Reader and choose File > Open > Add a place > SharePoint . In the Add dialog box, type the SharePoint URL to sign in and click Next to continue.

In the pop-up dialog box enter the email address and the password to sign in.

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In the Open dialog box, select the Shared Documents folder and click Open.

Choose the PDF file you want to open and click Open.

Foxit Reader User Manual

In the Foxit Reader dialog box, if you choose Check out and Open, other users cannot edit the PDF at the same time; if you only choose Open, others are able to modify the PDF as well when you are editing.

(Optional) If you want to cancel the Check out status, please go to Share > SharePoint

Integration > Discard Check Out . Edit the PDF according to your requirements. To set the PDF properties, please do as the following steps:

1. Please go to Share > SharePoint Integration > Document Properties . 2. In the Document Properties dialogue, double-click the column name to edit the value in the Edit text box. For example, double-click Title, the Edit text box will pop up, type the content you want and click OK to finish the editing.

Foxit Reader User Manual

Go to SharePoint > Check In.

In the Check In dialogue box, select a version number for the modified document along with the appropriate the version comments. To not allow other people to modify the document, you can check Keep the document checked out after check in this version.

Click OK, the modified PDF will be loaded to the server automatically.

Foxit Reader User Manual Save as PDF files to a SharePoint repository

To save as PDF files to a SharePoint repository, please do the following: (Take saving as PDFs to a SharePoint repository on SharePoint online for example)

Choose File > Save As > Add a place > SharePoint . In the Add dialog box, type the SharePoint URL to sign in and click Next to continue.

In the pop-up dialog box enter the email address and the password to sign in.

In the Save As dialog box, select the Shared Documents folder and click Save.

Foxit Reader User Manual

Open and Save As PDFs with a Browser

To work on PDFs in your SharePoint repository on SharePoint on-premise with a browser, you just need to log on to your SharePoint web portal, navigate to a PDF and click it. You will be prompted whether to check out and open the PDF. See also Check Out and Open. Then you can check in to save it back to your SharePoint repository.

Tip: If you need to save to your local folder, after editing the PDF you can click File > Save As >

Computer and choose a local foder to save.

Creating PDFs

Creating PDF is easy to use with Foxit Reader. Users can easily and quickly create PDFs from Microsoft® Word®, PowerPoint®, and Excel® through the Foxit Reader plug-in or export existing PDF file to text with one click. Just follow the steps below, and you can easily experience this new feature to the utmost.

Creating PDFs in Foxit Reader

Creating from File

Choose Home > Create > From File . 85

Foxit Reader User Manual Navigate to and select the file to be created and choose Open. Type a filename and specify a location in pop-up Save dialog box. (Alternatively) You can simply drag the file to be created to Foxit Reader, or right-click the file and choose Convert to PDF in Foxit Reader.

Creating from Scanner

Choose Home > Create > From Scanner, or File > Create > From Scanner. In the Scan dialog box, select a scanner and related options. You must have the manufacturer’s scanning software installed on your computer.

 Advanced Options (Windows only): click to open the Scanner Options dialog box. (Available only after you select a scanner.)

 Transfer Mechanism: Native mode transfers data by default in your scanner. Buffered memory mode scans in resolutions of 600DPI and above.

 Configure scanner:

 Configure scanner using scanner interface: Check this option to directly use the

Foxit Reader User Manual scanner interface to scan. The following items (i.e. Source, Color Mode, Paper Size and Resolution) will not be available.  Source: Choose one paper source supported by your scanner.  Color Mode (Windows only): select a basic color mode (Color, Black and White, Grayscale or Auto Detect) supported by your scanner.  Paper Size (Windows only): select a paper size.  Resolution (Windows only): select a resolution supported by your scanner. Click Scan. Foxit Reader will save your latest configuration of the selected scanner for your easier operation when creating PDFs with that scanner afterwards. Upon completion, the scanned PDF will be opened automatically with Foxit Reader.  To continue scanning, click Continue Scan on the message bar.  To save the scanned PDF, click the save button on the Quick Access Toolbar, or choose File > Save. In the Save As dialog box, specify the file name and location and click Save.

Creating Blank PDF

Choose Home > Create > Blank , and a blank PDF will be created. Choose Home > Comment > Typewriter. Double click the blank page to start typing the text you want to add to the blank page. As needed, select other tools and options that you want to apply to the PDF. Choose File > Save, and select a name and location for the PDF file.

Creating from Clipboard

You can create a PDF directly from your clipboard.

Choose Home > Create > From Clipboard , and a PDF with contents from clipboard will be created.

Creating PDFs from Other Applications

Foxit Reader enables you to create intelligent PDF files from other applications such as Microsoft Office, automatically keeping bookmarks, links, hyperlinks, outline, properties and more during creation in word files.

Creating PDFs from Microsoft Office

In Microsoft Office 2007/2010/2013, Foxit Reader appears as a tab, allowing you to quickly create PDF files and change your conversion settings with just a few clicks.

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FOXIT READER PDF Add-on in Microsoft Word

To create a PDF in Microsoft Word, Excel or PowerPoint, please follow the steps below:

Open a file in Microsoft Word, Excel or PowerPoint, click FOXIT READER PDF tab and do one of the following:

To create a PDF using the current settings, click Create PDF . If you have checked Prompt for File Name option, you also need to enter the file name, specify the location and click Save in the pop-up dialog box.

To create and email a PDF using the current settings, click Create PDF and Email . If you have checked Prompt for File Name option, you also need to enter the file name, specify the location and click Save in the pop-up dialog box. The created PDF file will be attached to your mail system automatically for you to send out. To change your PDF conversion settings, check or uncheck the desired options in General Settings group.

 View PDF Results: Opens the PDF file automatically in Foxit Reader after conversion.  Prompt for File Name: Lets you choose whether to specify the filename and save path for the converted file or convert and save the file with the default filename in the default location. If you check this option, a Save As dialog will pop up, then you can specify the filename and location for the converted file. Otherwise, the converted file will be saved in the same folder as the source file, using the same name but with a .pdf extension.  Preserve Document Properties: Keeps the document properties of the source file in the PDF converted.  Support PDF/A-1b Standard: Converts a PDF/A-1b compliant PDF.  Create Bookmark: Creates bookmarks during PDF conversion. This option is only available in Microsoft Word. If you have enabled “Automatically save PDF files in ConnectedPDF format” and “Automatically convert Office files to Connected when converting to PDF via Office add-in” in Foxit Reader, the file will be saved as a ConnectedPDF file after conversion. Besides, the original Office file will become connected, and you can click Document Homepage in the Microsoft Office to learn more about ConnectedPDF features.

Creating PDFs from Windows Notepad

Open a .txt file and choose File > Print.

Foxit Reader User Manual In the Print dialog box, select Foxit Reader PDF Printer from the printer list, specify printing properties or preferences if needed, and then click Print. In the Print to PDF Document dialog box, enter the name and specify the save path for the file, and click Save.

Creating PDFs from Internet Explorer

Run your Windows web browser, open a website or stay on a web page.

Select Tools > Print menu > Print. Select Foxit Reader Printer from the Pinter list; If you need to deploy printing settings, click the Preferences button on the right (Refer to Setting Foxit Reader Printer Properties). Click Print; A dialog box will pop up for you to specify the folder and file name of the PDF document to be generated, after done, click Save.

Creating PDFs from Outlook Express

Run your Email client software, open an E-mail by clicking its title. Select from main menu File> Print. Select Foxit Reader Printer from the Printer list. If you need to deploy printing settings, click the Print Options button on the right (Refer to Setting Foxit Reader Printer Properties). Click Print. A dialog box will pop up for you to specify the folder and file name of the PDF document to be generated, after done, click Save.

Creating Secured PDFs (Available in Foxit Reader MSI Package Only)

Foxit Reader (MSI) allows you to create an RMS protected PDF from Office (Word, Excel and PowerPoint) using the Foxit Reader add-in.

To create an RMS protected PDF in Microsoft Word, Excel or PowerPoint, please follow the steps below:

Open a file in Microsoft Word, Excel or PowerPoint.

Foxit Reader User Manual Choose FOXIT READER PDF > General Settings > RMS Protection. Then Foxit Reader Add-in dialog box will pop up (as shown below).

Select RMS Protection from the list. Choose the issuer and then the desired template from the list. Click OK. Choose FOXIT READER PDF > Create PDF to create the PDF file. If you have checked Prompt for File Name option, you also need to enter the file name, specify the location and click Save in the pop-up dialog box.

Signing PDFs

Foxit Reader provides robust, secure and quick signature features, including DocuSign, quick PDF sign, and digital signature.

Signing PDFs on DocuSign®

Foxit Reader allows users to easily send, sign and save PDF documents and forms using the industry's most widely used eSignature solution.

Signing a PDF File

Sign a PDF on DocuSign, please refer to the following steps:

Foxit Reader User Manual

Choose Protect tab > Protect > DocuSign . Choose Login to DocuSign. Type your Email account and password of DocuSign and click Login. If you do not have an account, please sign up first.

Click the DocuSign button and choose Sign with DocuSign. The application will upload your PDF to DocuSign and you will enter into the DocuSign user interface.

Signing the Document

1. Sign directly

 Click on the right of DocuSign Interface.  Choose a template you prefer and click on the document where you want to put the signature.

Note:

1. You should visit the DocuSign website if you want to change the signature template. See Changing signature template for details.

2. On the drop-down menu of Sign tool , you can choose to sign document with your initial, name (first name or last name), company, title or email address. Signing the document with the date signed or with a checkbox is also available, as shown below:

Foxit Reader User Manual

2. Sign on paper :

If you want to sign on paper, please click More Options on the left side and select Sign on Paper. The Sign on Paper dialog box will pop up.

3. Sign Later

If you do not want to sign the document right now, you can click on the drop- down menu of Options.

Changing signature template

 Visit the DocuSign website (www.docusign.net) first.  Click Edit beside Your Identity under Home menu.

Foxit Reader User Manual

 Click Edit in Manage Identity to open Manage Signatures window.

 In the Manage Signatures window, click Edit to change the signature template.

 Select Style: select a style as your signature template.  Draw: draw a signature template using your input device.  Upload: you can upload an image as your signature template.

Foxit Reader User Manual

 Click Adopt to complete the setting.

More Options

On DocuSign user interface, click More Options, you can view history, certificate, choose to sign on paper or finish later, as shown below:

Drag the button can zoom in/out the file. Click the page number listed on the right to jump to the target page you want to place the signature.

Click the signature button to open the signature pane. Choose the signature template and drag it to the desired location. You can place several templates at the same time.

Click the button at the top right corner of the textbox to delete the signature. Click Finish to complete signing. You can preview the signed PDF.

Foxit Reader User Manual

Select the Download button or Print button to get the PDF with signature.

Select the DocuSign button and choose Logout from DocuSign.

Sending a PDF via DocuSign

Open a PDF you want to send with Reader.

Click DocuSign button and choose Send via DocuSign. Login to the website. Choose the signature template from the left signature list and drag it to the location where you want the recipients to sign.

Select the signature and click to set the signature properties.

Edit the signature with the tools on the toolbar. Click the button to add the recipients address.

Click the button to edit the email subject line and content.

Click Send to send the PDF.

Quick PDF Sign

PDF Sign enables you to create your self-signed signatures and add the signature to the page directly. You don’t need to create different signatures for different roles or other complicated settings.

Foxit Reader User Manual Create and apply signatures on the document

To create your own handwriting signature and sign a PDF, follow these steps.

1. Choose Protect tab > Protect > PDF Sign.

2. Click ; or click in the Signature box, and choose Create Signature. 3. In the Create Signature dialog box, choose one of the following ways to create a signature:

Draw Signature: Draw your signature in the Draw Signature box, and click OK upon completion. Import File: In the Open dialog box, select the image, and click Open. Paste from Clipboard: Use the image from the clipboard as your signature. Type Signature: In the Type Signature dialog box, type your signature in the Type signature field > choose a font style from the font list > click OK. 4. If necessary, check the following options: Convert signature to black & white: This option is checked by default, which enables you to convert the colored images to black and white signatures. Uncheck this option to create a signature from an image with its original colors. Discard this signature when program closes: Check this option to automatically delete the signature when Foxit Reader is closed. Require password to use this signature: Check this option and click Set Password to set a password for the signature. Once set, you will be required to input the password before applying the signature.

Tip: Sign your signature on a clean white sheet of paper using a black pen, and then scan it as an image file. To create the best signature, you should scan your signature in monochrome at 600 DPI.

Foxit Reader User Manual 5. Click Save. 6. Click the place you want to sign. You can resize the signature by dragging the handle. You can also move it by dragging it to other places. Before applying the signature, you can right click the signature and choose relevant options from the context menu to copy, cut, paste, or delete the signature. 7. If you want to add text (such as your name, company or date) to the signature, please follow one of the steps below: Go to PDF Sign > Fill > Predefined Text, choose the predefined text, and click on the place

where you want to add the text. You can click or to adjust the text size. Go to PDF Sign > Fill > Typewriter, click the place you want to add the text, and input the

text. You can click or adjust the text size.

Tip: Foxit Reader will set your identity and current date as the predefined text. You can go to PDF Sign > Fill > Predefined Text > Set Predefined Text to add custom predefined text for further use.

8. You can do one of the following to apply the signature to the document as required: To apply a single signature to the document: right click the signature and select Apply Current Signature. To apply the signature to multiple pages: right click the signature, select Place on Multiple Pages, and then specify the page range that you want to place the signature on. To apply all the signatures: place the signature to each desired position on the page, and

click or to check the previous or next signature if necessary. After checking, select Apply All Signatures under the Sign group of PDF Sign tab, and confirm the application. If you are applying the signatures with Foxit Reader for the first time, Foxit Reader will prompt you regarding the PDF sign settings. You can change the settings in Preferences > PDF Sign.

Note: Once applied, the signature can no longer be edited or deleted.

Manage signatures

To manage the signature, do the following:

Choose Protect tab > Protect > PDF Sign. Click in the Signature box, and choose Manage Signature. In the Manage Signature dialog box, select an existing signature, and choose the option to manage it as desired.

Foxit Reader User Manual

Digital Signature

A digital signature acts as a traditional handwritten signature that can be used to authenticate the identity of a user as well as the document content. It stores information about the signer along with the date, time, and state of the document when it was signed.

About Digital ID

Digital ID is the identity of a person/organization, which contains your name, Email address, a serial number, an expiration date, and the name of the company. A digital ID contains two keys, one is a public key (certificate) that is used to encrypt or lock data, and the other is a private key that is used to decrypt or unlock data that is encrypted.

You can distribute the certificate that contains the public key and other identifying information to those people who need to use it to verify your identity, validate your signature, or encrypt a document for you. Only your private key can unlock information that was encrypted using your certificate, so make sure to store your digital ID in a safe place.

You can not only obtain a digital ID from a trusted third-party provider called a Certificate Authority (CA) but also create a self-signed digital ID with Foxit Reader. Digital IDs are usually protected by password; you can store it on a computer in PKCS#12 file format, or in the Windows Certificate Store.

Foxit Reader User Manual Place a signature

Before you sign a document, you need to draw a signature field where the signature is placed, get a digital ID, and create the signature.

1. Choose Protect tab > Protect > Sign & Certify > Place Signature. 2. Press and hold the mouse button down, and then drag the cursor to draw a signature. 3. In the Sign Document dialog box, choose a digital ID from a drop-down menu. If you can’t find the specified digital ID, you will need to get a certificate from the third-party provider or create a customized digital ID. 4. (Optional)To create a customized digital ID, choose New ID from drop-down menu. In the Add Digital ID dialog box, choose A new digital ID I want to create now, and click Next. In the next step, select the location to store the digital ID file. Click Next to type your identity information such as name, organization unit, e-mail address, etc. to be used when generating the self-signed certificate. In Use Digital ID for, choose one option as needed. Click Next to specify the storage location and password for your new digital ID file. Confirm your password and click Finish. 5. Choose an appearance type from the menu. There are two types to choose, one is Standard Style, and the other is to Create New Style for your signature. Please refer to Creating signature appearance. You can view your signature in Signature Preview panel. 6. Input the password in the Password field, and click Sign. In the Save As dialog box, specify the location and file name of the signed document.

Note: By default, the document is signed after you place the signature and then you will not be 99

Foxit Reader User Manual able to move or resize it. To change the setting, please uncheck the Sign the document immediately after the signature is placed option in File > Preferences > Signature.

Create signature appearance

You can set the appearance of your digital signature by selecting different options in Sign Document dialog box. For example, a signature can include an image of your handwritten signature, a company logo, or a photo, date and so on. Furthermore you can create dynamic signature appearance to user for different purpose. A signature appearance also includes information that helps others verify your signature, such as reason for signing, contact information, and more.

Different appearances of signatures

1. Choose Protect tab > Protect > Sign & Certify > Place Signature. 2. Press and hold the mouse button down, and drag to draw a signature filed for your signature. 3. In Sign Document dialog box, choose Create New Style from Appearance Type menu.

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Foxit Reader User Manual 4. Check the options that you want to appear in digital signature. A signature appearance can include lots of information showing the users attributes, including name, logo, location, etc. Click OK to continue.

Configure Signature Style Dialog Box 5. Click Sign.

Note: To manage the created styles, go to File > Preferences > Signature.

Sign a PDF

A PDF is signed to indicate your approval. The signature isn’t resized and moved when you sign the document. Multiple people can sign a PDF more than once. When you sign a document, your digital signature appears in the signature field. The appearance of the signature depends on your preferences.

1. Sign a PDF after placing, please choose one of the followings to sign the document:

 Choose Protect tab > Protect > Sign & Certify > Sign Document.  Select Hand Tool and right-click the signature, choose Sign Document.  Select Hand Tool, and click the signature.  Set your signature preferences in Preferences dialog box. Choose File > Preferences > Signature, check the option of “Sign the document immediately after the signature is placed” to sign the document immediately when the signature is placed.

2. Type file name and specify location in pop-up Save As dialog box.

Note: By default, the document is signed after you place the signature. To change the setting, 101

Foxit Reader User Manual please uncheck the Sign the document immediately after signature is placed option in File > Preferences > Signature.

Add a time stamp to digital signatures and documents

Time stamps are used to specify the date and time you signed a document. A trusted time stamp proves that the contents of your PDFs existed at a point-in-time and have not changed since then. Foxit Reader allows you to add a trusted time stamp to digital signatures or documents.

To add a time stamp to digital signatures

To add a time stamp to digital signatures, a default time stamp server is required before you make the digital signature. If you have configured a default time stamp server and added it to your trusted certificate list, the time stamp will be embedded with the signature, and the signature properties will show the date/time in the time stamp server when you signed the document; otherwise, the signature properties will display the local date/time of the computer.

1. Go to File > Preferences > Time Stamp Servers, and set a default time stamp server. 2. Sign the document. See also Sign a PDF. 3. You will be prompted with a pop-up Security Warning to ask you to allow connecting to your time stamp server. Click Allow. 4. Then the signature you made has been successfully embedded with a timestamp. When validating the signature, users need to add the time stamp server into the trusted certificate list so that the signature properties will display the date/time in the time stamp server when the document was signed. See also Trusted Certificates.

Note: By default, if only one time stamp server is available in the system, it will be set as default automatically.

To add a time stamp to documents

1. Before adding a time stamp to documents, you need to configure a default time stamp server. Click Protect tab > Protect > Time Stamp Document and create a timestamp server by clicking New… in the pop-up dialog box. Specify the server name and complete other settings of the server on demand. Click OK. 2. Select the created server and click Set Default to set the server as the default time stamp server. Click Next to continue. 3. (Tip: You can also create, edit, and delete time stamp servers as well as enable/disable the default time server in File > Preferences > Time Stamp Servers. To disable the default time stamp server, select the default time stamp server and click Clear.) 4. Specify a name and location for the signed document. Click Save.

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Foxit Reader User Manual Validate Signatures

Check the validity of a signature

If you want to automatically validate all signatures in a PDF when you open the document, please check Verify signatures when the document is opened option in File > Preferences > Signature. An icon appears on the left top of Signature Validation Status message box to indicate the signature status. The signature state appears in the Signature Panel.

 The question mark icon indicates the signature is not validated.

 The check mark icon indicates that the signature is valid.

 The icon indicates that the signature is invalid. The document has been altered or corrupted since the signature was applied.

 The caution triangle icon indicates the document was modified after signature was added; however, the signature is valid.

 The icon indicates the signature validity is unknown because the signer’s certificate isn’t in your list of trusted identities.

Validate a signature

1. Open the PDF containing the signature, do one of the followings:

Choose Protect tab > Protect > Validate. Right-click the signature with Hand tool, choose Validate Signature from context menu. Select Hand tool on toolbar and click the signature.

2. Pop-up a Signature Validation Status message box which describes the validity of signature.

Tip: 1. You can validate signatures by setting your signature preferences. Choose File > Preferences > Signature. 2. Check the Verify signatures when the document is opened option to automatically validate signatures in a PDF when you open the document.

View Signature Properties

Signature Properties dialog box provides basic information about the signature, including the signer, reason, date, location validity summary and details of certificate, etc.

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1. Select the hand tool. 2. Right-click the signature, and choose Show Signature Properties from context menu. 3. In Signature Properties dialog box, you can get the information as follows: Signed by – shows the signers that sign the document. Reason – displays the reason that you create the signature. Date – shows the date time when you signed the document. Location - shows which page the signature is located on. Validity Summary - checks whether the document was modified after it was signed, and other information. Show Certificate – click it to show the details of certificate, such as the validity of certificate, certificate path, etc.

Signature Properties Dialog Box

Note: If the status is unknown, click Show Certificate… to view the details of the certificate. Check whether the certificate has been included in your list of trusted identities. If your certificate is not trusted, click Install Certificate to install it to the trusted Windows Certificate Store. If you use a self-signed digital ID, confirm that the certificate details are valid. If the certificate isn’t valid, a valid certificate from signer is requested.

Trusted Certificates

You can add all your trusted time stamp servers as well as certificates that issued your digital IDs to the Trusted Certificates list. To add a trusted digital certificate to the Trusted Certificate list, you can right-click the digital signature, choose Show Signature Properties … and click Add to Trusted Certificates in the Signature Properties dialog box. Or you can click Trusted Certificates in the Protect tab and click Add… to import your certificate. To add a trusted time stamp server to the Trusted Certificates list, click Timestamp Properties 104

Foxit Reader User Manual in the lower left corner of the Signature Properties dialog box. In the pop-up Timestamp Properties box, click Add to Trusted Certificates. If a time stamp signature was added in the document, you can right-click the timestamp signature in Digital Signature panel and choose Show Signature Properties. In the pop-up Signature Properties dialog box, click Add to Trusted Certificates.

Uses Windows Certificate Store to Manage Trust List

Windows Certificate Store in Foxit Reader helps you manage certificates which are trusted when you validate the digital signature. To use this feature, do the following:

1. Open a signed PDF document, click the digital signature or right click the signature to select Validate Signature. 2. A warning message pops up to show the signature validation status. 3. If the signature validity is unknown, click Signature Properties > Show Certificate > Install Certificate if you trust it. 4. The certificate will be successfully imported. 5. Click the digital signature again and a message will show you the Signature is Valid. 6. If you don’t trust the certificate any more, you can delete it from Windows Certification Store

by choosing Protect tab > Protect > Digital IDs .

Stamping PDFs

The Stamp Tools in Foxit Reader are a group of advanced tools that enable you to stamp content and watermarks into a PDF document. Foxit Reader supports image stamps with various image formats (JPEG, GIF, BMP, WMF) and PDF file stamps. You can either create dynamic stamps which can obtain information from your system including name, date and time, or import existing dynamic stamps. Stamping PDF files is a very useful feature especially when you need to give reviewers some advices about the document's status or sensitivity.

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Standard Stamp

Dynamic Stamp

Create a Custom Stamp

Create a Custom Dynamic stamp

Stamping a PDF

You can choose from a list of predefined stamps, or create custom stamps before stamping a PDF. All the stamps that you import or create are listed in the menu of Stamp Tools and Stamps Palette. To apply a stamp, please do the following:

1. Choose Comment > Stamps. 2. In the Stamps Palette, select a stamp. 3. The cursor changes into a rectangle showing the preview of the stamp. Specify on the document page where you want to place the stamp. 4. To apply a stamp on multiple pages, right click the stamp and choose Place on Multiple Pages. In the Place on Multiple Pages dialog box, specify the page range and click OK to apply.

Note: All the stamps that you import or customize will be listed in the menu of Stamp Tools, you can choose directly a stamp from the menu of Stamp Tools.

Creating a Stamp

You can create custom stamps and dynamic stamps.

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1. Choose Comment > Stamps > Create > Create Custom Stamp. 2. Type a new category name or choose a category from drop-down menu, name the stamp, and then click OK.

Note: If the stamp you choose is an image file, you can adjust the opacity of the image via dragging the scrollbar as needed in the Create Custom Stamp dialog box.

Create Custom Stamp Dialog Box

Creating a Custom Dynamic Stamp

You can create a Custom Dynamic Stamp to add text, author name and date time on stamps. Please do the following:

1. Choose Comment > Stamp > Create > Create Custom Dynamic Stamp. 2. In the Create Custom Dynamic Stamp dialog box, choose one stamp template from the left list or create your own stamp template which can be an image or a PDF file. Choose a category from drop-down menu or name a new one, then name the stamp. 3. Specify Font and Font Color. 4. From the Stamp Text option, if you choose , or< author name and date time> category without typing any text, it will automatically obtain current user, date, time from your system when you click Apply button. 5. You can instantly adjust the added content to fit your needs when you preview current stamp on the right top preview pane. 6. Click OK.

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Create Custom Dynamic Stamp Dialog Box

Creating an Image on Clipboard as Stamp

To create an image on clipboard as stamp, please do the following:

Choose Comment > Stamps > Create > Paste Clipboard Image as Stamp Tool.

Managing a Stamp

To manage a stamp, please do the following:

Choose Comment > Stamp > Create > Manage Stamps to open Manage Custom Stamps dialog box, and select a stamp. Click Create and choose a way of creating stamp from drop-down menu, please refer to Creating a custom stamp. Click Edit to edit the stamps, such as changing category, stamp name, or replacing the image or PDF files. Please refer to Creating a custom dynamic stamp. Click Delete to remove the stamp.

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Manage Custom Stamps Dialog Box

Note: Deleting a custom stamp category will delete all stamps that are subordinate to it.

Cutting/Copying and Pasting a Stamp

To cut/copy and paste a stamp, please do the following:

Select the stamp you want to cut or copy. Right-click the stamp and select Cut/Copy. Right-click on the page you want to past the stamp and select Paste.

Undoing/Redoing a Stamp

To undo/redo a Stamp, please click Undo or Redo on the Quick Access Toolbar.

Resizing or Moving a Stamp

Select the Hand tool or the Select Annotation tool . To resize a stamp, select it, put the cursor on one of the red points, and drag one of the handles to make your adjustments. To move a stamp, select it and put the cursor on one of the segments to drag. To add a pop-up note to a stamp, select it and double-click the stamp or right-click it and choose Open Popup Note.

Rotating a Stamp

Select the Hand tool or the Select Annotation tool . Click the stamp and move the cursor over the handle at the top of the stamp. When the rotate stamp icon appears, drag the cursor to rotate the stamp as desired.

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Do one of the following:

Select the Hand tool or the Select Annotation tool , and then press the Delete key.

Select the Hand tool or the Select Annotation tool , right-click on the stamp, and choose Delete from the Context Menu.

Setting Favorite Stamps

Choose Comment > Stamps > Create > Set Favorite Stamps. Select a stamp in All Stamps panel, and then click Add to Favorite, then the stamp you select will be added to Favorite Stamps panel. To remove a stamp from Favorite Stamps panel, select the stamp you want to remove and then click Remove from Favorite.

Set Favorite Stamps

Managing Security

Safe Reading Mode

Safe Reading Mode enables you to control unauthorized actions and data transmissions that efficiently avoid attacks from malicious content and viruses.

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To activate Safe Reading Mode, do the followings:

Select File > Preferences > Trust Manager, and check Enable Safe Reading Mode option. Click OK.

Bypass Security Restrictions in Safe Reading Mode

If you are in Safe Reading Mode, a warning dialog box will appear when a PDF tries to complete a restricted action from an untrusted location or file. However, you may need to execute certain actions under the current restricted security settings. In this case, you can select trusted files, folders, and hosts and exempt them from security restrictions. This security feature ensures that Foxit Reader operates under security level conditions that meet your working environment.

To specify the trusted files, folders, or hosts, please follow the steps below:

Go to File > Preferences > Security. Click Add File to add trusted files to the privileged locations. Foxit Reader currently allows you to add the following files: PDF Files (.pdf), Form Data Files (.fdf), XFDF Files (.xfdf), XDP Files (.xdp), and PPDF Files (.ppdf). Click Add Folder Path to add a trusted folder of multiple files. Click Add Host to add the root URL to trust the files and actions from the trusted host. You can also check the Secure connections only (https:) to trust files and actions from secure connections only. (If needed) Click Remove to remove trusted items from privileged locations. Click OK to confirm and apply the settings.

On-line Whitelist Management

Foxit Reader allows users to add trusted URLs when submitting forms online to better manage file access.

To set on-line whitelist, please follow the steps below:

Choose File > Preferences > Trust Manager > click Change Settings at the bottom of Trust Manager dialog box, then Manage Sites dialog box will pop up as shown below:

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Allow PDF files to access all web sites: Select it to allow the submission of PDF files to all web sites. Block PDF file access to all web sites: Select it to prevent the submission of PDF files to all web sites. Custom setting: You can customize the trusted URLs to enable PDF file submission.

 Select Custom setting.  Input the host name of a website under the Host name field.  Click Allow and then click OK.

The URLs that you trusted will be added in the Web Sites List. If you want to delete the trusted URL, please select it and click Delete. For the URLs not included in the Web Sites List, you can check one of the following options to set the default behavior when connecting to the web sites.

Always ask: When you try to submit forms to websites not listed as trusted, Foxit Reader will always prompt you with a pop up window saying: “If you trust this site, click Yes; otherwise, click No”. This is selected by default. Allow access: Submission of forms to all websites will be available if it is selected. Block access: Submission of forms to all websites will be blocked if it is selected.

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Foxit Reader allows users the rights to run script accordingly, and at the same time making sure the software executes and secures PDF files. There are four levels for users to choose: Disable JavaScript, Enable secured JavaScript, Enable JavaScript secured and verified by DRM, and Enable all JavaScript.

To set the run script rights, please follow the steps below:

Choose File > Preferences > Trust Manager, and then set the rights as required:

To enable all JavaScript: Check Enable JavaScript Actions and uncheck Enable Safe Reading Mode. To disable all JavaScript: Uncheck Enable JavaScript Actions and check Enable Safe Reading Mode. To enable secured JavaScript: Check Enable JavaScript Actions and Enable Safe Reading Mode. To enable JavaScript verified by DRM:

 Check Enable JavaScript Actions and Disable Safe Reading Mode for Trusted Documents.  Click Advanced Preferences below to check both RMS Encryption and Digital Signature Verification.

AD RMS Protection (Available in Foxit Reader MSI Package Only)

Foxit Reader integrates RMS plugin in the software to extend the access control of Microsoft Windows Server® AD RMS on client systems. Foxit Reader (EXE) only allows users to open PDF files protected by AD RMS Protector, while Foxit Reader (MSI) supports more functions. Foxit Reader (MSI) not only can open and decrypt RMS protected documents, but also offers document protection with RMS Protector.

Foxit Reader (EXE) allows users to open RMS protected documents, but an evaluation watermark is displayed in the documents (as shown below).

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For Foxit Reader (MSI), a paid license is required for RMS function. You will be offered a 30-day trial, after that, you will be required to purchase a RMS license for further use. With Foxit Reader (MSI), you can view RMS protected documents without evaluation watermarks displayed in the documents.

Microsoft Windows Rights Management Services is an information technology that works with AD RMS enabled applications to help safeguard digital information from unauthorized use. Users can restrict others users from being able to open, read, modify, or redistribute certain information. Foxit Reader RMS protector provides seamless integration with Microsoft Windows Rights Management Services to protect PDF documents and manage policy templates. With Foxit Reader (MSI), you can use RMS-protected documents if you are authorized, to improve information security, meet compliance requirements, save time and money, and at the same time improve business processes. To meet the needs of more users, Foxit Reader (MSI) is also compliant with Microsoft® AD RMS 2.1.

Once installed, Foxit Reader (MSI) will extend all Microsoft AD RMS services to all PDF files.

Note: If you open a PDF that is encrypted with the AD RMS feature of Foxit Reader (MSI) in another PDF program, a wrapper (which is actually a PDF page) will prompt you to download Foxit Reader in order to open that PDF. If you want to edit the wrapper content, please save the updated content as a PDF file named “wrapperPDF.pdf” and place it within Foxit Reader’s installation directory.

How to Use Windows Azure AD Right Management (AAD RMS)

1. Enable Windows Azure AD Rights Management for your organization:

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Foxit Reader User Manual Download the Windows Azure AD Rights Management administration module (WindowsAzureADRightsManagementAdministration.exe) for Windows PowerShell here. Located in the local folder where you downloaded and saved the Rights Management installer file, double-click the file WindowsAzureADRightsManagementAdministration.exe to launch installation of the Rights Management administration module. Open Windows PowerShell. Type the following commands:

 Import-Module AADRM  Connect-AadrmService -Verbose

Enter your Office 365 credentials when prompted, for example“[email protected]”. Type the following commands:

 Enable-Aadrm  Disconnect-AadrmService

2. Install Active Directory Rights Management Service Client 2.1:

X86 Download X64 Download

RMS Settings

You can specify the RMS settings before you encrypt PDFs. To specify RMS settings, please follow the instructions below:

Go to File > Preferences > RMS Settings. By default, both of the two items below are not checked.

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Save encrypted file as a copy named “filename(protected)”: Save the encrypted file as a copy named ‘filename (protected).pdf’ after adding RMS encryption to the file. Encrypt metadata: Check the box to encrypt metadata when encrypting PDF documents.

RMS Encryption

1. Go to Protect > AD RMS Protect > Restricted Access. 2. Choose the template you want. If you have more than one server, first move the cursor to the name of the server, and then the templates on this server will be shown on the submenu. Click Refresh Templates to get the latest official templates from the server. You also can create custom templates. For more detailed information, please refer to Template Creation.

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3. If you do not want to use the template, please click Restricted Access.

Type your account name and password when you login to the RMS server for the first time.

Click the icon to add the users you want to authorize reading permission to. To

authorize anyone to read this file, select the icon on the right side. (If you have an Outlook Email Client, the contact list of Outlook will pop up when you click the

icon . You can choose the email addresses directly. You can also just type certain

letters included in the email address, and then click the icon . The system will help you enter the complete address according to the contact list. Then you can go to the More Option Step.)

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Choose the object types (users or group) and the server. Then type the e-mail addresses of the authorized users into the text box or click Advanced to open the e-mail address list on the server to choose an address directly.

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Click OK to exit Select Users or Groups dialog. Click More Options in Permission Dialog. The users you selected now will be shown on the text box. You can add or delete users as desired.

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Foxit Reader User Manual Additional permissions for users:

This document expires on: check it to set the expiration date. The document cannot be opened after the specified date.

Print Content: check this option to allow the users above to print the PDF files.

Allow users with read access to copy content: enable the users who only have reading permission to copy content.

Allow users with read access to comment and fill form fields: enable the users who only have reading permission to add comments and fill form fields.

Access content programmatically: enable users to run JavaScript in the document.

Extended Policy: complete PDF protection and control of document usage. The policy will allow document owners to control the following items:

Only allow access to these pages: specify the page number(s) that a user is allowed to access. Only allow access by this IP range: specify an IP range that is allowed to access a document. Number of accesses: specify the number of times that a user is allowed to access a document. Number of prints: specify the number of times that a user is allowed to print a document.

Note: To specify the “Number of accesses” and “Number of prints” items in an on-premise environment, click the attached Web Service Configuration to configure the web service and SQL first, and then enable the extended policy with the Foxit Configuration Tool.

Additional settings:

User can request additional permissions from: if users want to apply for any permissions, the application will open the email client and list the email address you typed into the text in the 120

Foxit Reader User Manual Recipient's Address automatically. You can type a URL as well.

Require a connection to verify a user’s permission: check this option to let users verify their license every time they open the encrypted file.

Security Watermark: add a security watermark to the PDF files. For the detailed instructions, please refer to Security Watermark Management.

Set Default: set the additional settings as default.

Save as template: the security setting set above can be saved as a template for further use.

4. If users need to request additional permissions for a PDF file, please do the following:

Open the file and choose File > Properties > Security. At the bottom of the Security tab, click Request additional permissions ….

Note: Foxit Reader (MSI) also supports Microsoft IRM Protection Version 2, which allows PDF documents to be encrypted to PPDF format. The encryption policy of Microsoft IRM Protection Version 2 does not include the features of dynamic watermarks, extended policy, and dynamic

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Template Creation and Editing

To create a custom template, please see the following steps: 1. Choose Protect > AD RMS Protect > Settings > Custom Templates.

2. Click Create to open the Create Custom Rights Policy Template dialog box. 3. (Optional) If you want to edit the existed template, please click Edit. 4. Click Add to choose the language and edit template name and description. Click OK. The template name and description will be shown in the Template Identification list.

5. Click Next to add user rights. Click Add in Add Users and Rights.

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6. In the pop-up Add User or Group dialog box, choose The e-mail addresses of users or groups, click Browse to simply add a user who you would like to assign rights to. Selecting Anyone allows every user to work with the encrypted PDF files. You can type multiple e-mail addresses as well.

7. Check PDF permissions for the specified users. You can set the permissions for all of the users or set different permissions for specific users. 8. User can request additional permissions from: if users want to apply for any permissions, the application will launch the email client and list the email addresses you typed into the text in the Recipient's Address automatically. You can type a URL as well. 9. Click Next to specify the expiration policy.

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Content expiration

Never expires: the PDF content can be viewed indefinitely. Expires on the following date: the PDF content will expire on a given date. Expires after the following duration (days): the PDF content will expire after the desired days selected.

Use license expiration

Requires user to re-verify permissions with the server after the following duration (days): users need to apply for a new license to open the encrypted PDFs the specified number of days (the number you type into) later.

10. Click Next to set security watermarks and extended policies. Please refer to Security Watermark and Extended Policy.

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11. Click Finish to complete creating the template. The template will be added to the template list under Protect > AD RMS Protect > Restricted Access.

Security Watermark Management

1. Create Profile

Before adding a watermark, you should create a profile first. The application will apply all of the watermarks in the profile to the PDF.

Note: you can only choose a profile but not a certain watermark to use. Please create the watermarks you want to add to a PDF in the same profile.

Choose Protect > AD RMS Protect > Settings > Security Watermark to open Manage Security Watermark dialog box. Click New Profile to create a profile and name it.

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2. Add Watermark

To add a new watermark, please do the followings:

Open the Manage Security Watermark dialog box and select a profile you created and click Add to add watermarks in the profile. Type the watermark’s name. Fill in the watermark’s content in the text box and edit the settings for font, size, color, underline, and alignment. Note: you can only set text as a watermark. Choose the Dynamic text. When any PDF reader opens the file, the watermark will show the current document information dynamically and will use multiple texts at the same time.

Content ID: shows the content ID of the current document. Document Title: show the current document title. Author: show the author of the current document. Current User: show the current user who is reading the document. Date: show the current system date when opening the document. Day: show the current system day when opening the document. Month: show the current system month when opening the document. Year: show the current system year when opening the document. Time: show the current system time when opening the document. Hour: show the current system hours when opening the document. Minute: show the current system minutes when opening the document. Second: show the current system seconds when opening the document.

Set the appearance by choosing the rotation degree and the opacity. You also have the option to make the scale relative to the target page. Set the vertical and horizontal distance between the target page and the watermark. Choose the page range to display the watermark. You can select the different page range options by selecting from the subset list.

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Foxit Reader User Manual Preview the watermark in the right pane. Click OK to finish it.

3. Edit or Delete Watermark

Edit a Watermark Open the Manage Security Watermark dialog box and select a watermark you want to edit. Click Edit to open the Edit Security Watermark dialog box. To edit the watermark, please refer to “Add Watermark”. Click OK to finish the operation.

Delete a Watermark Open the Manage Security Watermark dialog box and select a watermark you want to delete. Click Delete to remove the selected watermark.

4. Import or Export Watermark

Import a Watermark Open the Manage Security Watermark dialog box and click Import. Choose a watermark with .xml format. Click Open.

Export a Watermark Open the Manage Security Watermark dialog box and select a watermark you want to export. Click Export and choose a file type and location to save. The watermark will be exported as an .xml file or an encoded file according to your choice. It can be integrated with the AD RMS policy template and applied to the PDF files by Foxit Reader (MSI).

Note:

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Foxit Reader User Manual 1. If you want to integrate the watermark to a common policy template, please export it as an .xml file and add it to the template with Foxit Reader (MSI) directly. 2. If you want to integrate the watermark to an official policy template, please export it as an encoded file (.txt format) and integrate it into the template with AD RMS Scripting API Architecture. Then you can import the template and apply it to PDFs using Foxit Reader (MSI). (Please click here to see the example and use the value of “appData.Name” and “appData.Value” in the exported encoded file.)

Foxit Configuration Tool

Foxit Reader RMS protector provides a handy configuration tool for administrators to better modify the protection settings on a RMS server. Administrators can directly enable/disable each tool, edit the extended policies of official templates, dynamically revoke permissions, audit logs, set valid network printers, and customize wrapper files.

To use the configuration tool to encrypt PDFs, please do the following:

 Log in to your RMS server.

 Download the Foxit Configuration Tool from: For X86: http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/8.x/FoxitConfigurationTool_32.zip For X64: http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/8.x/FoxitConfigurationTool_64.zip

 Unzip and Run Foxit Configuration Tool, you can then use the different tools in the Foxit Configuration Tool window.

Foxit Configuration Tool Window Template Extended Policy

With the Foxit Configuration Tool, administrators can easily edit the extended policy of official templates. Click Template Extended Policy tool and choose one template to edit. See also 128

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Tip: Click the Back button in the left corner to return to the Foxit Configuration Tool window.

Dynamic Revocation

Revocation is a mechanism that revokes a PDF document that has already been issued. A common use of revocation is to remove rights from an individual when he is no longer authorized or to restrict access to a document when it becomes out of date or invalid.

Note: To revoke a PDF document/user in an on-premise environment, please refer to Web Service Configuration to configure the web service and SQL first. Then choose the Revocation tool in the

Foxit Configuration Tool window and enable the tool by clicking the button .

To revoke a PDF document, click Document Revocation. Select the PDF document you want to revoke, click the Add button to add the document to the Revocation List. Or you can click Browse to select a document from a local drive to add to the Revocation List. To remove the revocation, please select the document in the Revocation List and click the Remove button.

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To revoke a user, click User Revocation. Click Add button to add a user to the User Revocation List. To remove the revocation, please select the user in the list and click Remove button.

Extended Policy

Foxit Configuration Tool provides you with Extended Policy to add complete PDF protection and control to your PDF documents. The policy allows documents owners to control the number of access and the number of prints in an on-premise environment. Before you specify the two permissions, please refer to Web Service Configuration to configure the web service and SQL first, and then choose the Extended Policy tool in the Foxit Configuration Tool window and enable the tool by clicking the button .

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Auditing Logs

Foxit Reader (MSI) enables you to track the usage of RMS protected files to record the actions on the files during workflow, including who accessed the document, what document was accessed, when it was accessed, how it was accessed and the success of that access, and more.

To audit logs, please refer to Web Service Configuration to configure the web service and SQL first, and then choose the Audit Log tool in the Foxit Configuration Tool window and enable the tool by clicking the button .

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Choose one log and click on the Export button to export to Foxit Reader’s registry or Foxit PhantomPDF’s to generate a .reg file for the administrator’s configuration. The administrator can distribute the .reg file to client-end computers.

Restrict Local Printing

You can also set the printing permissions by specifying certain network printers to protect the sensitive information from being printed arbitrarily.

 Network Printers Configuration

To avoid unauthorized printing of sensitive documents, you can limit the printing permissions to certain network printers. To configure network printers, please refer to Web Service Configuration to configure the web service and SQL first, and then click the Valid Network Printer Setting tool and in the “Foxit Configuration Tool” window click the button to enable this tool.

1. You should get the Printer Port first. Please go to Start > Devices and Printers > right-click a network printer > Printer Properties. In the printer properties dialog box, select the Ports tab and get the information, e.g.: “IP_192.168.3.239” is the printer port.

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2. Click Add button in the “Foxit Configuration Tool” dialog box to add the Printer Port. You can also remove a printer port by choosing it and clicking Remove.

Note: About how to add a network printer, please see “Add a Network Printer”.

 Add a Network Printer

There are two devices to add a network printer as below:

Go to Start > Devices and Printers > Click Add a printer. In the Add Printer dialog box, click The printer that I want isn’t listed to go on to the next step.

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Open the Run box by pressing shortcut keys Win + R, enter the printer URL you want to add and click OK.

In the pop-up dialog box, right-click the printer and choose connect on the context menu.

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If you open a PDF which is encrypted by Foxit with other PDF viewers, a wrapper (which is a PDF page) appears with a prompt that you need to download Foxit Reader/PhantomPDF to open the encrypted PDF. With Foxit Configuration Tool, you can customize the wrapper by selecting a desired PDF file.

To apply a custom wrapper, please refer to Web Service Configuration to configure the web service and SQL first. Then choose the Edit Wrapper Content tool in the Foxit Configuration Tool window, enable the tool by clicking the button , and select a desired PDF file.

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Foxit Reader User Manual Chapter 5 – Comments

A comment is a written note intended as an explanation, illustration, or statement of fact or opinion; essentially a remark that expresses personal reaction or attitude. You can type a text message or add a line, circle, or other types of shape to make comments in PDFs with Foxit Reader commenting tools. The default style of comments contains a pop-up window displaying the name, date, and time the comments were created, along with the text. You can also edit, reply, delete, and move comments with ease. This function is quite helpful for your studies and work if you have to regularly make notes and annotations on PDF documents.

About the Annotation Tools

Annotation tools make adding annotations on PDFs possible. There are various annotation tools with different functions for you to choose: Typewriter tools, Drawing tools, and Text Markup tools. These tools that are used to add or create comments to PDF documents are placed under the Comment tab.

A B C D

A: Text Markup Tools B: Note and File Comment Tool C: Typewriter Tools D: Drawing Tools

Selecting Tools to Add Comments

Select Comment > select a type of tool you want to use under the toolbar.

Adding Note Comments

The most used type of comments is the note comments. A note comment has a note icon that appears on the page and a pop-up note for the text. The message box can be resized and will wrap around your text so the user does not have to enlarge the box if they need to type more. Read below to learn how to add a note comment in the document.

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Note icon

Close button Options menu Text message

Resize corner

To Add a Note Comment

Choose Comment > Pin > Note . Click where you want to place the note.

Type text in the pop-up note. You can also use the Select Text tool to copy and paste text from a PDF into the note, or copy the note to other applications using Ctrl + C.

Editing a Note Comment

Click the text message. Make changes as needed. Drag its lower right corner to resize the pop-up note. Click and drag the title of the pop-up note to move its position. When finished, click the title of the pop-up note, or click outside the pop-up note. (Optional) Do one of the following to close the pop-up note. A note icon appears to the right of the markup to indicate the presence of text in the pop-up note. A. Click the close button in the pop-up note. B. Double-click the markup. C. Right-click the markup, and choose Close Popup Note. D. Choose Close Popup Note from the Options menu of the pop-up note.

Using the Spell Checker

You are able to use the Spell Checker if the security settings allow you to. When you are trying to input any text in the pop-up note, you will be prompted to download the Foxit Spell Check Language component if it hasn’t been installed on your computer yet. Click Yes to download this update.

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Foxit Reader User Manual To download this add-on from the Foxit Website, see also “Spell Checker”.

If you have installed Spell Checker, when you type any English text in the pop-up note, this tool will try to find any spelling errors and will highlight them with squiggly lines.

Right click on the misspelled words, and you will see a list of suggested words. Choose one of the suggested words to replace the original text, or ignore the squiggly line.

If you want to disable spell check, please go to File > Preferences > Spelling > uncheck Enable spell check option.

Tip: You can add, remove, or reorder dictionaries in File > Preferences > Spelling.

Aligning and Centering Note Comments

Choose the Note tool , Hand tool or Select Annotation tool . Follow the steps specified in “Working with multiple images”.

Deleting a Note Comment

Choose the Note tool , Hand tool or Select Annotation tool . Do one of the following: A. Click the note icon, and press the Delete key. B. Right-click the note icon, and choose Delete from the pop-up context menu. C. Choose Delete from the Options menu of the pop-up note.

Using the Text Markup Tools

You can use the Text Markup tools to indicate which text should be edited or noticed. Text Markups do not change the actual text in the PDF. Instead, they indicate which text should be deleted, inserted, highlighted, or underlined. Text Markup tools include the Highlight tool, Underline tool, 138

Foxit Reader User Manual Strikeout tool, Squiggly Underline tool, Replace Text tool and Insert Text tool.

Text Markup Tools

Button Tool Name Description Highlight Tool To mark important passages of text with a fluorescent (usually)

marker as a means of memory retention or for later reference. Underline Tool To draw a line under to indicate emphasis.

Strikeout Tool To draw a line to cross out text, making others know the text

is deleted. Squiggly Underline Tool To draw a squiggly line under. Similar to Underline Tool.

Replace Text Tool To draw a line to cross out text and provide a substitute for it.

Insert Text Tool A proofreading symbol (^) used to indicate where something

is to be inserted in a line.

Foxit Reader offers convenience to users when they change color and opacity of the comments. You can modify color and opacity, and then add any Text Markups to the PDF file. Foxit Reader will automatically remember the color and opacity settings.

Using highlight, underline, strikeout, squiggly and replace tool

1. Highlighting, underlining, striking out, squiggling or replacing text

Choose Comment > Text Markup > Highlight tool , Underline tool , Strikeout tool ,

Squiggly Underline tool , Replace Text tool or Insert Text tool . Click and drag from the beginning of the text that you want to mark up.

2. Adding text to highlight, underline, strikeout, or squiggly markups

Select the Hand tool , Select Annotation tool or the corresponding Text Markup tool > right-click the markup > choose Open Popup Note.

Type text in the pop-up note. You can also use the Select Text tool to copy and paste text from a PDF into the note, or copy the note using Ctrl + C in other applications. (Optional) Do one of the following to close the pop-up note. A note icon appears to the right of the markup to indicate the presence of text in the pop-up note. A. Click the close button in the pop-up note. B. Double-click the markup. C. Right-click the markup, and choose Close Popup Note. D. Choose Close Popup Note from the Options menu of the pop-up note.

3. Deleting a highlight, underline, strikeout, squiggly underline, or text replacement

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Select the Hand tool , Select Annotation tool or the corresponding Text Markup tool > click the markup > press Delete key.

Select the Hand tool , Select Annotation tool or the corresponding Text Markup tool > right-click the markup > choose Delete from the pop-up context menu. Choose Delete from the Options menu of the pop-up note.

Using the Select Text Tool

The Select Text Tool enables you to add most tools of text editing; including highlight, strikeout, underline, squiggly and replacement. It has integrated the Select Text function with Text Markup tools. When you select text with the Select Text tool, a menu of text editing options will appear on the right click context menu. Also, you can use the Select Text tool to add bookmarks for PDF files.

Marking up Text with Edits

Choose Home > Tools > Select Text . Select the text you want to mark up > right-click the selected text, and then refer to “Using the Text Markup Tools”.

Using the Drawing Tools

Drawing tools help you to make annotations with drawings, shapes, and text. You can use the Drawing tools to mark up a document with arrows, lines, squares, rectangles, circles, ellipses, polygons, polygon lines, clouds, and other shapes. Drawing tools provide another kind of annotation. The table below describes exactly what Drawing tools do.

Drawing Tools

Button Tool Name Description To draw something, such as a directional symbol, that is similar to an Arrow Tool arrow in form or function. Line Tool To mark with a line.

Rectangle Tool To draw a four-sided plane figure with four right angles.

Oval Tool To draw an oval shape.

To draw a closed plane figure bounded by three or more line Polygon Tool segments.

Polyline Tool To draw an open plan figure with three or more line segments.

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Pencil Tool To draw free-form shapes.

An implement, acts as a piece of eraser, used for erasing the pencil Eraser Tool markups. Cloud Tool To draw cloud shapes.

Area Highlight To highlight a specified area, such as a certain text range, an image Tool and blank space.

Adding Drawing Markup

Consider the effect you want before selecting a drawing tool.

Choose Comment and click the drawing tool as needed in the Drawing tools. To draw a line or arrow, drag the cursor across the area where you want to markup. To draw a square, rectangle, circle, or oval, drag the cursor across the area where you want the markup to appear. To create a polygon, polyline, or cloud shape, click to create the start point, move the pointer, and then click to create each segment. To finish drawing the shape, double click to complete it.

To draw free-form lines using the Pencil tool , drag across the area to make any shape you want. You can release the mouse button, move the pointer to a new location, and continue the drawing.

To erase parts of the pencil drawings, select the Eraser tool , click the pencil drawings, and click them again when an eraser appears on the drawings.

Tips: To draw a line that is horizontal, vertical, or at a 45-degree angle, hold Shift while you draw. To draw a square or circle with the Oval tool or Rectangle tool, press Shift while you draw. Double-click the markup to write the comment. Right-click the markup or click the option on the comment box to open the properties box. Set the properties according to your requirements. If you draw a line or arrow, you can enable the comment to be shown on the line or arrow by checking Show text in line in the Line Properties dialog box.

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Adding Area Highlight

Foxit Reader lets you highlight specified areas, such as a certain text range, image, or blank space.

To highlight an area, select Comment > Drawing > Area Highlight , and then click and drag the mouse across the text range, image, or blank space that needs to be highlighted. The areas will be highlighted in yellow by default. To change the highlight color, right click the highlighted area, select Properties, and then choose a color as needed in the Appearance tab on the Highlight Properties dialog box. You can also click other colors to customize and apply desired colors to highlight the selected area. Foxit Reader will automatically save the custom colors and have them shared by all the annotation tools.

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Foxit Reader User Manual Adding Free-form Annotation with PSI (Pressure Sensitive Ink)

Foxit Reader adds PSI support for free-form annotation. You can use the Surface Pro Pen or Wacom Pen to add free-form annotations with PSI in PDFs. Detailed steps are as follows:

(For Surface Pro users) Choose Comment > Drawing > Pencil, and then add free-form annotations as desired with the Surface Pro Pen; (For Wacom tablet users) Connect your Wacom tablet to the computer, choose Comment > Drawing > Pencil, and then add free-form annotations with the Wacom Pen.

Editing, resizing or moving the markup

Select the Hand tool , Select Annotation tool or the corresponding Drawing tool. To edit or resize the drawing markup, select it, put the cursor on one of the green points, and drag one of the handles to make your adjustments. To move the drawing markup, select it, and put the cursor on one of the segments to drag. To add a pop-up note to the markup, select it, and double-click the markup or right-click it and choose Open Popup Note.

Aligning and centering drawing markups

Choose the Hand tool or the Select Annotation tool . Follow the steps specified in “Working with multiple images”.

Deleting the Markup

Do one of the following:

Select the Hand tool , Select Annotation tool or the corresponding Drawing tool > press the Delete key.

Select the Hand tool , Select Annotation tool or the corresponding Drawing tool > right-click the drawing markup > choose Delete from the context menu. Choose Delete from the Options menu of the pop-up note.

Grouping the Markups

Grouping drawing markups enables you to combine them so that you can work with them altogether. You can move or delete the group, set its status, change its appearance, and apply other

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Select the Hand tool or Select Annotation tool , and do one of the following: To group the markups, select the markups you want to group by pressing Ctrl > right-click on one of the selected markups, and then choose Group. To work with a group, select one of the markups, and then work with the grouped comment just like working with a single comment. To ungroup the markups, select the group > right-click on it, and choose Ungroup.

Using the Typewriter Tools

The Typewriter tools include Typewriter tool, Callout tool, and Textbox tool.

Using the Typewriter Tool

Typewriter Tool helps you add text to PDFs. You can use the Typewriter tool to add comments anywhere on a PDF, which do not appear as annotations.

Note: The Typewriter tool can be used to fill forms.

See also “Filling non-interactive forms”.

Typewriter comment

Adding Comments with Typewriter

Choose Comment and click Typewriter tool. Put the pointer on the area to type any text you want. Press Enter if you want to start a new line. To finish typing, click anywhere outside the text you have inputted.

Editing the Typewriter Comment

Choose Comment and click the Typewriter tool on the toolbar. Put the pointer between the letters and double click to activate the typewriter text field. Do any changes to the text you have inputted. Use the Backspace or Delete keys to delete the characters before or after the pointer. To finish editing, click anywhere outside of the text field.

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Using the Spell Checker

You are able to use the Spell Checker if the security settings allow. When you are trying to insert any text with Typewriter, you will be prompted to download Foxit’s Spell Check Language component if this package hasn’t been installed on your computer yet. Click Yes to download this update.

To download this add-on from the Foxit Website, see also “Spell Checker” .

If you have installed Spell Checker, then when you use typewriter to insert any English text, this tool will try to find any spelling errors and will highlight them with squiggly lines.

Right click on the misspelled words, and you will see a list of suggested words. Choose one of the suggested words to correct your input or just ignore the squiggly line.

Moving the Typewriter Comment

Do one of the following:

Choose Comment and click the Typewriter tool on the toolbar, and follow the steps below: A. Put the pointer between the letters to activate the typewriter text field. B. Move the pointer to the leftmost or rightmost side of the text field. C. When the cursor turns to an arrow , hold down the mouse and drag the typewriter comment to the intended place.

Tips:  You can use the Home, End or Arrow Key to move the cursor among characters.  When moving the typewriter comment, a rectangle appears.

(Recommended) Select Hand tool or Select Annotation tool , click the typewriter comment, and move it to the intended place.

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Do one of the following:

Choose Comment and click the Typewriter tool on the toolbar. Position the cursor to the ending or beginning of the text, drag the cursor to select them all, and press the Delete key.

(Recommended) Click the Select Annotation tool or Hand tool , right-click the text field, and choose Delete.

Setting Typewriter Preferences

Click the Typewriter tool on the toolbar and select the Comment Format context tab, which will expand typewriter’s toolbars to let you set the font style, size, color, direction and alignment of text.

1. Modifying current font style, size and color of the typewriter

To modify font style, drop down the Font list box, and select the font you want. Or you can type the font name in the Font list box, and press Enter to apply it. To modify font size, drop down the Font Size list box on the Typewriter toolbar, and select an ideal size for your text. Also, you can input the font size in the Font Size list box, and press Enter to apply it. To set a typewriter font as default, just choose the right font and color. When you close out of the program, it will save, and will default to what you saved before when you open the program.

To change the color of the current typewriter font, click the Color button on the Typewriter toolbar, and select a color as needed.

To apply the bold formatting to the current typewriter font, click the Bold button on the Typewriter toolbar. To apply the Italic formattting to the current typewriter font, click the Italic button on the Typewriter toolbar. To cross out the text, select the text to be crossed out and click the Strikeout button on

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2. Changing the text direction

To change the text direction of typewriter comments, please do one of the following:

Click the Writing Direction tool on the Typewriter toolbar, and choose Left to Right or

Right to Left as needed. Select the text in typewriter comment, right click it, and choose Writing Direction > Left to Right or Right to Left from the context menu.

Note: By default, text direction switching is enabled in Foxit Reader. If you could not find the writing direction options in Foxit Reader, you can go to File > Preferences > Commenting, and check Enable text direction switching to enable the text direction switching feature. You can also choose a text direction from the preferences as the default direction for text comments.

3. Aligning text and organizing text with bulleted lists

You can set the alignment of any inputted text using the text-align buttons. These buttons can be used to set the alignment for text in multiple lines. You can also add bullets to the text to keep the comment organized.

To align text to the left, click the Align Left button on the Typewriter toolbar.

To center text, click the Center button on the Typewriter toolbar.

To align text to the right, click the Align Right button on the Typewriter toolbar.

To add a bullet to the text, select the text first, click the Bullets button on the Typewriter toolbar, and then choose the desired bullet from the Bullet Library.

4. Changing current character space and scaling

To change the character space of the current typewriter text, click the Character Spacing

button on the Typewriter toolbar. The Character Spacing dialog box appears. Then enter the intended value in the Point box, and click OK to change.

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To change the horizontal scale of the current typewriter text, click the Character Scale button

on the Typewriter toolbar, select a percentage from the drop-down menu, or click More to manually enter a customized percentage.

To change line spacing of the current typewriter text, click the Line Spacing button on the Typewriter toolbar, enter the value to adjust the spacing, and click OK.

Adding Comments in a Text Box or Callout

The Callout tool and Textbox tool are designed for users to create comments in a callout format text box or just a box.

Callout text boxes are especially useful when you want to single out (but not obscure) a particular area of a document. Callout text boxes include three parts: a text box, a keen line, and an endpoint line.

A text box is a rectangle of any size, with a border that separates the text box from the rest of the interface, allowing the user to input text. A text box usually remains visible on the document page. It doesn’t close like a pop-up note.

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Foxit Reader User Manual Note: You can add comments in Japanese, Chinese, and Korean with the Callout tool or Textbox tool, but you must have the Eastern Asian Language module installed. Callout text boxes and Text boxes only allow for horizontal text.

Adding a Callout or Text Box

Choose Comment > Typewriter > Callout . Click the place where you want to insert the callout or text box. Type the text. Text wraps automatically when it reaches the right edge of the box.

Resizing, moving, editing or deleting a callout or text box

Select the Hand tool or Select Annotation tool , and do one of the following: To resize the callout or text box, select it, and drag any of the handles to resize it. To move the callout or text box, select it, and drag to the intended place. To set the border color or the fill color for the text in the callout and text boxes, click on the

Line Color button or the Fill Color button under the Comment Format context tab to change the colors. To delete the callout or text box, select it and press Delete, or right-click it, and then choose Delete.

Aligning and Centering Typewriter Comments

Choose the Hand tool or Select Annotation tool . Follow the steps specified in “Working with multiple images”.

Setting Callout or Text Box Preferences

Please refer to “Setting typewriter preferences”.

Managing Comments

Viewing Comments

To view comments in the Comments panel, please go to View > View Setting > Navigation Panels > Comments.

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Comments Panel

In the Comments panel, there are a number of options as follows:

Expand All – expands all of the items listed in the Comments panel. Collapse All – collapses all of the items in the panel. Next – goes to the next comment if you choose to expand all the items. Previous – goes to the previous comment if you choose to expand all the items. Sort By –selects to sort the comments by type, page, author, date, status or checkmark status. Show/Hide Comments –select to show/hide all comments, or open/close all popup notes.

Search box –input keywords to search comments. The comment is displayed in the popup note or on the markup icon and acts as a tooltip when the popup note is closed. If you input the comment with too many lines, it will only show some of the comment while the rest will be displayed as ellipsis when the cursor is moved outside the popup note. Click inside the message box to view it with the scroll bar.

Setting a Status

Setting a status is useful for keeping track of comments that you have read. You can use the status to indicate which comments you want to accept, reject, cancel, or complete.

By setting the review status, you can let review participants know how you are going to handle the comments. Once the review status is set, you cannot remove the review status display from the

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Changing the Status of a Comment:

With the Hand tool, Select Annotation tool or the corresponding comment tool selected, right-click a comment you want to change the status of, choose Set Status > Accepted/Rejected/Cancelled/Competed from the drop-down menu. To view a markup’s history of changes: A. Right-click the markup, and then choose Properties. B. In the Properties dialog box, click the Review History tab to view the history of changes people have made to a status of a comment.

Setting Checkmark Status for Comments

Checkmarks are useful for keeping track of comments you have read or those that require further action. You can make checkmarks for each comment according to your needs.

To set the checkmark of a comment, please follow the steps below:

Go to View > View Setting > Navigation Panels > Comments. Click the Expand All tool on the Comments panel to expand all the comments, and you will find the check box right beside the comment. Click the check box to set the check status of a comment. (Recommended) Right-click the comment you are going to make the checkmark, and choose Mark with Checkmark from the drop-down menu.

After marking the comments with checkmarks, you can sort comments by checkmark status for easy reference.

Changing the Appearance of Markups

You can change the color and appearance of comments or markups before or after you create them. Also, you can set the new look as the default appearance for that tool.

Changing the appearance of Note Comments

1. Through Comment Format context tab

Choose the Hand tool or Select Annotation tool , click the note comment, and then the Comment Format context tab will be called out.

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Under the Comment Format context tab, do the following:  Change the note type: select a note icon from the box.  Change the line color: choose Line Color, then select a desired color from the color palette.  Change the opacity: choose Opacity, and then drag the slider to adjust the opacity.

2. Via Note Properties dialog box

Right-click the note icon and choose Properties, or choose Properties from the Options menu of the popup note to display the Note Properties dialog box.

In the Note Properties dialog box, do any of the following, and then click Close:

 Click the Appearance tab to change the color and opacity of the comment.  Click the General tab to change the author’s name and subject of the comment.  Click the Review History tab to see the history of changes people have made to the status of a comment during a review. See also “Setting a status”.  Click the Note Type tab to change the type of icon used.  Check Locked at the bottom of the Note Properties dialog box to prevent the comment from being altered or deleted.  Check Set Current Properties as Default at the bottom of the Note Properties dialog box to set the current properties as the default for note comments.

Changing the Appearance of Text Markups

Follow the steps of “Changing the appearance of Note Comments”. There is no Note Type tab in the Text Markups settings.

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1. Through Comment Format context tab

Follow the steps specified in “Changing the appearance of measurement markups”. The Start of line and End of line options are only available for open lines (such as the Arrow and Line markups).

2. Via Properties dialog box

Right-click the drawing markup and choose Properties, or choose Properties from the Options menu of the popup note to display the Properties dialog box.

In the Properties dialog box, do any of the following, and then click Close:

Click the Appearance tab to change options such as the color, opacity and type of border used. The type of the comment selected determines which options are available. Click the General tab to change the author’s name and subject of the comment. Under the General tab, you can also see the creation/modification time of the drawing markup. Click the Review History tab to see the history of changes people have made to the status of a comment during a review. See also “Setting a status”. Check Locked at the bottom of the Properties dialog box to prevent the comment from being altered or deleted. Check Set Current Properties as Default at the bottom of the Properties dialog box to set the current properties as the default for drawing markup comments.

Changing the Appearance of Typewriter Markups

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Foxit Reader User Manual 1. Through Comment Format context tab

Choose the Hand tool or Select Annotation tool , click the typewriter comment, and then the Comment Format context tab will be called out.

Click Opacity and then drag the slider to adjust the opacity.

2. Via Typewriter Properties dialog box

Right-click the typewriter comment and choose Properties to display the Typewriter Properties dialog box.

In the Typewriter Properties dialog box, do any of the following, and then click Close:

Click the Appearance tab to change the opacity of the comments. Click the General tab to change the author’s name and subject of the comment. Under the General tab, you can also see the creation/modification time of the typewriter markup. Click the Review History tab to see the history of changes people have made to the status of a comment during a review. See also “Setting a status”. Select Locked at the bottom of the Typewriter Properties dialog box to prevent the comment from being altered or deleted. Check Set Current Properties as Default at the bottom of the Typewriter Properties dialog box to set current properties as default for typewriter comments.

Note: For Typewriter appearance, only opacity can be changed.

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Foxit Reader User Manual Please refer to “Changing the appearance of Drawing Markups”.

Note: You can press ESC to return to Hand tool anytime the comment tool is applied.

Setting Current Properties as Default

Foxit Reader allows you to set current properties of any comment as the default for preference. For example, when you set the color or opacity of the Highlight tool, you can right-click the highlighted contents and choose Set Current Properties as Default in the drop-down menu. When you highlight the contents next time, the color and opacity you set before will be applied.

To set current properties as default, please do one of the follows:

 Right-click the comment in the PDF and choose Set Current Properties as Default in the drop- down menu.  Choose Options on the popups of the comment, and click Set Current Properties as Default from the drop-down window.  Right click the comment and choose Properties, then check the Set Current Properties as Default option at the bottom of the Properties dialog box.

Replying to Comments

Replying to comments is useful in shared reviews, when participants can read each other’s comments. They can also be used by review initiators to let reviewers know how their suggestions are being implemented. All replies appear in the popup note and are listed below the original comment. You can view the respective reply with the reply title and mark.

1. Replying to original comments in the pop-up note Using the Hand tool, Select Annotation tool, or the corresponding comment tool > open the pop-up note for the comment. Right-click the original comment and select Reply, or right-click the comment icon and select Reply. Type your reply in the text box that appears in the pop-up window.

2. Responding to other reviewers’ comments Using the Hand tool, Select Annotation tool, or the corresponding comment tool > open the pop-up note for the comment. Right-click other reviewer’s comment and select Reply to this Reply. Type in your comments in the text box that appears next to the reviewer’s comment.

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Sorting Comments

Usually, comments are listed by pages in the document. However, you can sort them by type, author, date, status, or checkmark status for easy reference.

To sort the comments, please follow the steps below:

Go to View > View Setting > Navigation Panels > Comments (or click comment icon on the left side of the Navigation panel) to open the Comments panel. Click and choose relevant option.

 Page: to sort comments by page.  Type: to sort comments by the types of tools, such as typewriter, note, file attachment.  Author: to sort comments by their creators.  Date: to sort comments by the date they are created.  Status: to sort comments by their status; such as rejected, approved, completed or canceled.  Checkmark Status: to sort comments by checkmark status.

Searching Comments

Foxit Reader offers a quick search option for comments.

To search comments, just follow the steps below: Choose View > View Setting > Navigation Panels > Comments (or click the Comment icon

on the left side of the Navigation panel) to open the Comments panel. Input the keywords in the Search Box on the top of the Comments panel, and Foxit Reader will filter the comment contents and display the results in the Comments panel.

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Summarizing comments is an easy way to obtain a synopsis of the text associated with the PDF. You can create a new PDF with summarizing comments; basically a comments summary that can be sorted by page, author, date or type to satisfy different requirements. You can also set properties for new documents, such as paper size, margin, page range, and font size, in the Create Comment Summary dialog box. 1. Choose Comment > Manage Comments > Summarize Comments. 2. In Create Comment Summary dialog box, please do the following: Select how you prefer to create your comment summary. Select Comment Type, such as All, Text, Line. Choose paper size, such as A4, A3. Choose font size and how to sort comments. Specify page range. Choose the color and opacity of the Connector Line (only available when you choose to create document and comments with connector lines.) 3. Click OK and the comments will be summarized in a new PDF. You can save the new PDF if you need.

Importing & Exporting Comments

Please refer to “Importing & Exporting Comments Data”.

Printing Comments

Foxit Reader allows users to print the document together with the content of the attached notes.

To print texts created by comment tools, please choose File > Print > click Summarize Comments.

A window will pop up asking you whether to print the summarized comments in the current document, click Yes to continue.

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Sending Annotated PDFs

Foxit Reader makes it easy for users to share reviews. You can send your annotated PDFs to any reviewers to see and respond to your comments.

To send an annotated PDF file, do the following:

Click on the Save button to save all the comments you have made. Go to Share > Send to > Email.

PDF Review

About PDF Review

Foxit Reader supports two kinds of PDF review: shared review and email review. With Foxit Reader (V7.0 or later), you can easily join a PDF view, share the comments, and track reviews. In a shared review, you can make comments, share and track reviews via a server or Foxit Cloud service. While in an email review, you can make comments and send the reviewed PDF back to the initiator as an email attachment.

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 Download the PDF file to be reviewed from your email application or Foxit Cloud service, and open it with Foxit Reader.  If you open the PDF to be reviewed with Foxit Reader for the first time, you need to complete your identity information first (as shown below).

 Add comments as needed in PDF.  Upon completion, click Publish Comments in the message bar to share your comments with other reviewers.  Save the PDF by one of the following methods:  Choose File > Save As to save the shared PDF as a copy in your local disk. You can reopen this copy to continue review or send to other reviewers for further shared review.  Click Menu in the message bar, and choose Save as Archive Copy to save the PDF as a copy that is no longer connected to the shared review.

During the shared review, Foxit Reader will automatically synchronize and display new comments every five minutes by default, and will notify you by flashing the Foxit Reader icon in the taskbar whenever there are any new comments. You can also click on Check for New Comments to check for new comments manually or set the time interval in the reviewing preferences to check for new comments automatically in a specified time period. See also “Automatically Check for New Comments”.

Note: To join a shared review initiated with Foxit Cloud service, you need to use one of the following compatible clients:

Windows: Foxit Reader/Foxit PhantomPDF 7.2 or later; iOS: Foxit MobilePDF Business 4.6 or later; Android: Foxit MobilePDF Business 3.4 or later.

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 Open the PDF file to be reviewed from your email application.  Add comments as needed in the PDF.  Upon completion, click Send Comments in the message bar to send the reviewed PDF back to the initiator via email.  (If necessary) Choose File > Save As to save the PDF as a copy in your local disk.

Rejoin a review

 Reopen the PDF to be reviewed by one of the following methods:  Open the PDF copy directly if you have saved it in your local disk before.  Choose Share > Review > Tracker, right click the PDF you want to review, and choose Open from the context menu.  Open it from your email application.  Follow the same steps specified above to continue a shared review or email review.

Note: To open the PDF to be reviewed from your email application with Foxit Reader, you may need to install the email application that is configured to work with Foxit Reader. Currently, Foxit Reader supports the most popular email applications, including Microsoft Outlook, Gmail, Windows Mail, Yahoo Mail, and others. For email applications or webmail that do not work with Foxit Reader, you can download the PDF first, and then open it for review from your local disk.

Track Reviews

Foxit Reader provides a tracker to help you track reviews easily. Choose Share > Review > Tracker, and then you can view the file name, deadline, number of comments, and the list of reviewers for the shared reviews or email reviews you have joined.

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Chapter 6 – Form

Foxit Reader is extremely useful for form filling and form designing. Please read below for more information.

General Information

There are two kinds of “form” files. First, is a PDF file with fillable fields, which enables you to fill the form directly by clicking the form fields. This is called an Interactive PDF Form. The other kind of form is a plain PDF file with lines and texts, which should be filled with the typewriter feature in Foxit Reader. This is called a Non-interactive PDF Form.

You will need to navigate and adjust views of a form in the exact same way that you do in ordinary PDFs.

Interactive Form

When opening an interactive form, you will see a document message bar appear on the top right corner of the document pane. The message bar informs you that the document contains interactive form fields. You can do the following with the message bar:

To hide or show the message bar, click . To close the message bar, click Clear. If you do not want to see it again when reopening this file, please choose File > Preferences > Forms > General > check Always hide document message bar. To show it, redo the steps and uncheck Always hide document message bar. The Highlight Fields button (checked by default) allows you to highlight the backgrounds of all interactive form fields to be filled in as well as any required fields. You can uncheck it to disable highlighting. To change the highlight color, please go to File > Preferences > Forms > General > check Highlight all fields > click and choose a color as desired.

XFA (XML Forms Architecture) Form

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With Foxit Reader, you can fill in XFA forms with the Hand tool , the same way you are able to do with normal fillable forms (also known as AcroForm).

See also “Setting form Display Preferences”.

Non-interactive Form

The document message bar will not appear. This kind of form acts like an ordinary PDF document that has plain text and you will need to use the Typewriter feature to fill in this form.

Filling in PDF Forms

PDF form operation: Foxit Reader allows you to fill in PDF forms and print them out. These basic features are free for both personal and non-personal use. Foxit Reader also supports advanced form operations, such as saving filled-out forms and importing/exporting forms.

Filling Interactive Forms

If a PDF form contains interactive form fields, you can fill them in with the Hand tool . When you place the pointer over an interactive form field, the pointer icon changes to one of the following:

Pointing Finger -- Appears when the pointer is over a button, radio button, check box, or item on a list.

Arrow -- Appears when you can select an item in a list of options.

I-beam icon -- Appears when you can type text into the form field.

To fill in an interactive form, please do the following:

If necessary, select the Hand tool . (Optional) To make form fields easier to identify, check the Highlight Fields on the document message bar. Form fields appear with a colored background in light blue by default. Click in the first form field you want to fill in, either to select that option or to place an I-beam

pointer in the field so that you can start typing.

Right-click the text fields, and choose Paste or Select All to do other operations. After making a selection or entering text, do any of the following: A. Press Tab or Shift + Tab to accept the form field change and go to the next or previous field. 162

Foxit Reader User Manual B. Press the Up arrow key to select the previous option in an item of list, or press the Down arrow key to select the next option. C. Press ESC to reset clear a form entry.

Note: If the current form field is a single-line text box, you can press Enter to accept your text, which will deselect the field. You cannot start a new line in the text box. If the current field is a check box, pressing Enter or Space bar turns the check box on or off. In a multiline text form field, pressing Enter creates a paragraph return in the same form field.

After you fill in the form fields, do one of the following: A. Click the submit button if one exists. Clicking this button sends the form data to a database across the web or over your company intranet.

B. Click the Save icon on the toolbar, or choose File > Save.

C. Choose File > Save As, and specify a location for the copy.

Note: If the form author gave Reader user extended rights, the saved copy will include the entries you made in the forms. Otherwise, the saved copy will be blank.

Print the form.

Clearing a form entry

Click one of the form fields, and use the Backspace key or Delete key.

Clearing Unsaved Form Entries

Choose Form > Form Data > Reset form.

Clearing a Form in a Browser

Do either of the following:

Choose Form > Form Data > Reset Form. You can’t undo this action. Quit the browser, and start again.

Note: Clicking the web browser’s Reload or Refresh button, the Back or Go Back button, or following a link to another page may not complete clearing the form.

Filling Lengthy Entries in Forms

Some PDF forms can contain dynamic text fields, which change the text you input in size to accommodate the text fields. The text appears smaller and smaller when the words you type

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Foxit Reader User Manual exceed the current size of the field. When you’re finished typing and the field is deactivated, the text field displays all of the typed text in a smaller size.

Spell-checking Form Entries

You can spell-check the text you type in form fields or Form Designer if the security settings allow.

If you have installed the Spell Checker, when you insert any English text in the form fields, the spelling errors will be highlighted, and underlined with squiggly lines.

To spell-check entries, do the following:

Right-click on the misspelled words, and you will see a list of suggested words. Choose one of the suggested words to correct your input or ignore the squiggly line. If all the suggested words are not the exact words you want to input, try to correct them with other words.

Filling non-interactive forms

If a PDF form contains non-interactive form fields, you can fill in the form with the Typewriter tool

. When you place the pointer over a non-interactive form field, the basic pointer icon doesn’t change.

Non-interactive PDF forms can be printed and filled in by hand. Or, you can click the Typewriter tool to type information in the blank form fields and then save or print a copy of the completed form.

To use the Typewriter tool to fill the non-interactive forms and spell-check the entries, please refer to “Using the Typewriter Tool” .

Commenting on Forms

You can comment on PDF forms, just like on any other PDF. You can add comments only when the form creator has extended rights to the users.

Whether or not these comments are included when the form is submitted depends on how it is submitted. For example, if you use Foxit Reader to print the form for mailing or faxing, the comments do not appear. But if you attach the filled-in form to email as a complete PDF, the comments are included. You can also send the comments separately as an email attachment.