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$ Z Z Z Page Lofl0 z PROJECT: RE-NEGOTIATED PROCUREMENT FOR THE PROVISION OF ]ANITORIAL SERVICES FOR BULACAN STATE UNIVERSITY MAIN AND EXTERNAL Io - ta CAMPUS (, CONTRACT NO: G-2O19-O2 (INCOME FUND >s i $ CONTRACT OF AGREEMENT trto l-, E a KNOW ALt MEN BY THOSE PRESENTS: THIS AGREEMENT is entered into this day of July 2O2O between the BULACAN STATE UNMRSITY, Guinhawa, City of Malolos,- Bulacan 3000 of the Philippines represented o by Dr. CECILIA N. GASCON, President (hereinafter called "BulSU) and STARCOM th MANPOWER & ALLIED SERVICES, INC. represented by Mr, CIIRMELO T. AYSON, President and CEO, with the principal address at 133 15th Avenue, Cubao. City Fi *AGENCY") Quezon o {hereinafter called of the other part: trl WHEREAS, the Entity invited Bids for certain goods/services viz,, RE-NEGOTIATED PROCUREMEHT FOR THE PROVISIOH OF JAHITORIAL SERVICES FOR EULACAN e STATE UTTIVERSXTY - MAIN ANP EXTERNAL CAMPUS (G-2019-02) and the BULACAN E STATE UNIVERSITY has accepted the Bid amounting to SEVENTEEN MILLION NINE HUNDRED SEVENTY THOUSAND FIFTY.SEVEN PESOS AND 5Ol1OO (php L7,970$57.60) for Janitorial Services for a term of twelve (12) rnonths, hereinafter called ("the Contract Pricef ; WHEREAS, in line with this needed services, an Invitation to Bid (ITB) was posted in the PHILGEPS, BuISU website and in conspicuous bulletin boards on November 1g, 2019; WHEREAS, the Pre-Negotiation was conducted on November ?2, ZeLg; WHEREAS, the submission and opening of bids was held on December 5, 201g and the AGENCY'S bid was found to be the Lowest Calculated Bid in the amount of SEVEHTEEN MTLLION NrNE HUNDRED SEVENTY THOUSAND FrFTY-SEVEN PESOS AHD 601100 (Php L7tg7O,O57'6O) and after the conduct of post qualification was declared to be the Lowest Calculated and Responsive Bid (LCRB) in accordance with Republic Act (RA) No. 9184 a and its implementing R.ules and Regulations Part A (IRRA); o. ,t WHEREAS, as a measure of guarantee for the faithful performance of and compliance IJ E, with his obligations under this contract, the AGENCV posted Performance Security in the form zo of Performance Bond issued by Commonwealth Insurance Company amounting to Five Million Three Hundred Ninety-One Thousand Seventeen Pesos and zSllOO-(Php z 5r391'O17,2S) which is Thirty Percent (30o/o) of the contract price as specified in the Bidding .ll Documents. o o UI NOW THIS AGREEMENT 1AIITNESSESTH AS FOLLOWS: 1. In this Agreement, the words and expressions shall have the same meanings as are respectively assigned to them in the General Conditions of this Agreement/Contract. v, 2. The following documents o shall have deemed to form and be read and construed as part 2 of this Agreement, viz: ut ) {a) The Bids Form and the Price Schedule submitted by the Bidder co (b) the Schedule of Requirements g (c) the Terms of Reference (d) the $upplements to the Bid Documents; \ d= and lrt (e) the Entity's Notification Award; tS F o 3. In consideration of the payments to be made by the BuISU to the AGENCY as hereinafter \ J UJ mentioned, the AGENCY hereby covenants with the BuISU to provide the goods and c services and to remedy defects therein in conformity in all respects with the provisions a of the Contract. Page LofL0 z pay AGENCY in consideration of the provision of o 4. The BuISU hereby covenants to the L) the goods and services and the remedying of defects therein, the Contract Price or such v, at the time and (, other sum as may become payable unAeitfre provisions of the contract prescribed by the contract. d, in the manner in consideration Of the above foregoing premises, the u NOW, THEREFORE, for and lrl parties agreed as follows: {J have mutually tr 6 ARTICLE I AREAS COVERED 1.1The areas referred herein to be provided with janitorial services are described as follows: z a. BuISU Campuses - Main Campus (City of Malolos, Bulacan); Bustos Campus ao (Poblacion, Bustos, Bulacan); Meneses Campus (Matungao, Bulakan, Bulacan); Sarmiento Campus (City of San Jose del Monte, Bulacan); Hagonoy Campus (Iba- o Carillo, Hagonoy, Bulacan) ul E &, b. The AGENCY shall provide janitorial, sanitation in compliance to the guidelines issued {J by the appropriate government agencies and related services within the premises of E the BulSU. The premises shall include the common areas of the building, such as but not limited to, classrooms, offices, conference rooms, comfort rooms/ hallways, corridors, lighting fixtures, furniture as well the premises outside the building such as pavements and landscaping. 2 t^ ARTICLE a {t, CONTRACT V\IORK I 5 Janitorial, sanitation and related services shall consist of the following schedules 2. 1 DArLY SCH EDULE/OPERATTONS: o 4uo a. Sweeping, mopping, spot-scrubbing and polishing of all floors and stairs, provided that areas with heavy foot-traffic such as the main lobby entrance and waiting areas, shall be serviced continuously during office hours; b. Hourly cleaning and sanitizing of toilets and washrooms, which shall include usage of special disinfecting agents for the wash basins, urinals and toilet bowls; o c. Dusting and cleaning of horizontal and vertical surfaces; d. Dusting and cleaning of glass tops, inside and outside windows, window ledges, air o- vents and partitions. furniture and fixtures; IA lrl Cleaning and polishing of hand rails, brass signs and trims; E e. o f. Reporting of malfunctioning plumbing and lighting fixtures, damaged furniture, z parts of building, etc.; z V . Cleaning of ash trays and trash receptacles; ? t1 h . Vacuum cleaning of rugs and carpets; rr i. Disposal of trash, rubbish and garbagefrom the building to receptacles provided for o Lrl the purpose; F j. Sweeping of driveways, parking areas and walkways; k. Watering of plants, cleaning and sweeping of all leaves along the roads and sidewalks; and a Trimming of plants and spraying of insecticide/pesticide. za l*l 2. 2 WEEKLY SCH EDULE/OPERATIONS f, io g a. Washing, scrubbing, waxing and polishing of all doors and floors; b. Washing of inside and outside glass windows and doors; d= c. Dusting of light fixtures suspended from the ceiling; tt d. Cleaning, waxing and polishing of office furniture and fixtures, counters, etc,, o excluding however, equipment requiring special maintenance; J e. Scrubbing and sanitizing of toilets and wash rooms; trI l& f. Washing and scrubbing of driveways, parking areas and walkways; d g. Movinglcutting laws/grass a of and disposal of leaves; h. Replanting and application of fertilizers, when necessary Page 2of10 z o vlu (, 2.3 MONTH LY SCH EDULEIOPERATIONS S 2 s J o a. Thorough cleaning of all areas covered; l! gutters L) b. Inspection and cleaning of including reporting any damage thereto; E c, Cleaning of ceiling, including light diffusers, lamps, air-conditioning outlets, a venetian blinds, screen, etc d. Waxing and polishing wood furniture, rails, trim, etc.; e" Waxing and polishing marble walls; and f. Replacement of indoor plants, as necessary. z ARTICLE 3 tl,o RESPONSIBILITIES OF THE AGENCY t- 3.1 IANTTORTAL EQUTPMENT o lJ.t E The AGEI{CY shall provide the equipment necessary to undertake janitorial, sanitation d. and related services, such as, but not be limited to, floor polishers, grass cutters and mops. (J t BUISU may require the AGENCY to provide such equipment germane to or necessary E for the effective performance of its obligations upon notice to and ccnsultation with the AGENCY officials. 3.2 WORKING HOURS {t t6 go The AGENCY shall provide lanitorial services for eight (8) hours a day, Mondays to .= $undays covered by the Terms of Reference (TOR). The BUISU shall however, prescribe 3 the (/} time or schedule of work to be followed by the employees of the AGEHCY. No work shall be rendered or performed during legal and special public non-working days, unless required by BUISU with prior notice tCI the AGENCY. 3.3 COMPENSATION AND MANNER OF PAYMEHT For and in consideration of the services rendered by the AGEHCY, the BUISU shall pay the AGEHCY in accordance with the amounts listed in ARTICLE 4. o Payment of the service rendered by the AGENCY shall be on a mcnthly reimbursement a- Monthly payments tll basis. shall be made only upan compliance of the requirements under lrJ payment d Secticn 3.3 of Article 3 of this contract. Said shall be paid in check within thirty (30) zo days after receipt of the billing statement by the BulSU. z The total amount to be paid by BUISU in favor of the AGENCY as payment of the service ? tn rendered through reimbursement basis shall be based on the actual number of janitorial 6 personnel assigned on a daily basis by the AGENCY based and taking into consideration the tuo existing needs of BulSU. l- The statement of account shall be accompanied by: 1. A duplicate copy of the bank's certificate with the signature of the appropriate bank ovt officer showing confirmation that the amount debited was against the AGENCY'S account and thereafter credited account where lr,z to the stated therein. In case payment is through modes other than ATM, a certified true copy af the signed co payroll duly noted by the University Cashier shall be submitted as proof that the t janitorial personnel paid z salaries due to the had already been hy the AGENCY; si 2. An executive summary covering the following: {vt (Jh a Name of janitors; l4I b Actual number of hours in a daylshift rendered; t! c Number of days rendered for the period; u, 6 d In cases of absences, t0 show nsme of reliever, if any, end number of hours/days(s) involved; and, P a ge 3of10 e.
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