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151-2020-Undp-Ukr-Rfq- Rpp DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D REQUEST FOR QUOTATION (RFQ) To all interested Bidders DATE: August 4, 2020 REFERENCE: 151-2020-UNDP-UKR-RFQ- RPP Dear Sir / Madam: We kindly request you to submit your quotation for Performance of construction works to arrange stops for Mobile Administrative Service Centres in Donetsk and Luhansk oblasts as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before 23:59 August 18, 2020 and via e-mail, to the address below: United Nations Development Programme [email protected] UNDP Procurement Unit Quotations submitted by email must be limited to a maximum of 25 MB, virus-free and no more than 5 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: [check the condition that applies to this RFQ, delete the entire row if condition is not applicable to the goods being procured] DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D Delivery Terms [INCOTERMS 2020] n/a (Pls. link this to price schedule) Customs clearance, if n/a needed, shall be done by: Exact Address/es of Delivery 21 facilities in the Luhansk and Donetsk oblasts controlled by the Location/s (identify all, if Government of Ukraine. Addresses specified in the TOR Annex 1 multiple) N/a UNDP Preferred Freight Forwarder, if any N/a Distribution of shipping documents (if using freight forwarder) During 5 months Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) ☒Required Delivery Schedule ☐Not Required N/a Packing Requirements N/a Mode of Transport ☒United States Dollars Preferred ☐Euro 1 Currency of Quotation ☒Local Currency: UAH Value Added Tax on Price ☒ Must be inclusive of VAT and other applicable indirect taxes Quotation ☐ Must be exclusive of VAT and other applicable indirect taxes After-sales services required As per TOR. Annex 1. Deadline for the Submission 18.08.2020 , 23:59 ( Kyiv time) of Quotation All documentations, including ☒ English catalogs, instructions and ☐ French operating manuals, shall be ☐ Spanish in this language ☒ Others Ukrainian or Russian 1 Local vendors must comply with any applicable laws regarding doing business in other currencies. Conversion of currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order. DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D ☒ Duly Accomplished Form as provided in Annex 2, and in Documents to be submitted2 accordance with the list of requirements in Annex 1; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☐ Confirmation that licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected; ☒ Quality Certificates (ISO, etc.) if available; ☒ Latest Business Registration Certificate; ☒ A valid license for the requested works according to the technical documentation: A license to carry out architectural activities. ☒ Completed BOQ for this TOR ☒ Financial proposal ☒ CVs of key staff ☒ Latest Internal Revenue Certificate / Tax Clearance; ☐ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☒ Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied; ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☒ Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the any 2 years from 2017 to 2019; ☒Statement of Satisfactory Performance from the Top 2 Clients ☒ 60 days Period of Validity of Quotes ☐ 90 days starting the Submission Date ☐ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ☐ Not permitted 2 First 2 items in this list are mandatory for the supply of imported goods DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D ☒ Permitted [pls. provide conditions for partial quotes, and ensure that requirements are properly listed to allow partial quotes (e.g., in lots, etc.)] ☐ 100% upon complete delivery of goods 3 Payment Terms ☒ Other: - Prepayment (not exceeding 20% of the total contract amount, or USD 30,000.00, whichever is less) may be considered, if this requirement is expressly manifested in the proposal. Prepayment may be made as soon as the contract is signed - 70% of the total contract amount shall be paid in stages, based on the actual amount of work completed by the Contractor in the last month (certificates of works performed must be approved by a UNDP representative and a representative of the organization providing technical supervision of construction, and must be submitted no later than 5 days following the reporting month). - 10% of the total contract amount shall be paid after commissioning of the site. According to Clause 45 of the General Conditions, the liquidated Liquidated Damages damages for delay shall be 0.5% of the total amount for each day of delay until actual completion, up to maximum deduction of 10% of the value of the Civil Works Contract. Once the maximum is reached, UNDP may consider termination of the Civil Works Contract. In case of severe weather conditions and inability to perform outdoor works, Parties agree on amended deadlines in writing 3 UNDP preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted. For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor. DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D Evaluation Criteria ☒ Technical responsiveness/Full compliance to requirements and [check as many as applicable] lowest price Administrative requirements: Bid/Proposal was received on or before the date and time set in the RFQ; Bid/Proposal must meet required Offer Validity; Offers have been signed by the proper authority; Other Documents Required as per Data Sheet Technical requirements: • Company profile (a building company with a valid registration (for Ukrainian companies — company should be registered in the territory controlled by the Government of Ukraine)). • Minimum annual turnover for any two 2 years within 2017 to 2019 at the level of USD 100,000.00 • At least a 3-years’ experience in implementing similar projects • At least 3 similar projects completed over the last 5 years • A valid license for the requested works according to the technical documentation: A license to carry out architectural activities. (GENERAL CONSTRUCTION AND ASSEMBLY WORKS: arrangement of prefabricated and monolithic bases and foundations, assembly of electrical appliances, erection of metal structures) • Availability of respective equipment and mechanisms • Availability of qualified technical personnel to perform the works (electrical engineering personnel must include at least a group 4 electrical safety team) • At least 2 letters of recommendation from previous customer describing the nature of implemented projects, their outputs and the role of the bidder; ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] UNDP will award to: ☒ One and only one supplier ☐ One or more Supplier in accordance with the Lot ☐ Overall least price combination across Lots to UNDP based on different combinations of award ☐ Preference to award a Lot to a bidder in the event that there may not be other technically responsive bids for that Lot to ensure there is coverage for all Lots. ☐ Irrespective of determined capacity to undertake more than 1 lot, UNDP may decide at its discretion to award Lots to different bidders to reduce risk of delivery. DocuSign Envelope ID: 0B52C421-84AF-4003-916D-A02D4213DB5D ☐ If the Bidder submits the
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