Weekly Updates for week ending October 3, 2019
POLICE DEPARTMENT: CALLS FOR SERVICE: This week the Manitou Springs Police Department (MSPD) handled 235 Calls for Service resulting in 27 case reports. The most frequent call types were 40 Traffic Stops and 17 Citizen Contacts. Our officers assisted the El Paso County Sheriff’s Office outside of Manitou Springs on 10 Calls for Service. MSPD Officers made checks at the Incline 1 times this week and conducted 12.75 Hours foot Patrol in the Downtown Area.
NOTABLE CASES: •CONTROLLED SUBSTANCE - Amphetamine, Possession
Comments: On September 26, at approximately 0009 hours, MSPD conducted a traffic stop with a vehicle. The driver of the vehicle was asked to step out of the vehicle where, upon further investigation, methamphetamine, amongst other items were located in the vehicle. The driver was placed into custody and transported to MSPD where EPSO assisted in identifying the driver with a finger print reader. The driver was properly identified and transported to CJC on multiple charges.
•TRAFFIC ACCIDENT - Traffic Accident, Vehicle Damage
Comments: On 9-26-19 the Manitou Springs Police Department responded to a non-injury traffic accident in the downtown area. A Metro bus clipped a mirror on a parked vehicle, the vehicle was found to be parked 2 feet 8 inches from the curb and was found at fault. Case status is closed.
•DUI - Drugs
Comments: During a traffic stop, officers came to believe a party may have been operating a motor vehicle while under the influence of marijuana. Following voluntary roadside testing, this party was placed under arrest and a chemical sample was collected.
DOMESTIC PROBLEM - Family Offense, Other
Comments: On September 27, 2019, at approximately 1844 hours, MSPD responded to a disturbance in the 0 Hundred Block of Fountain Place. Upon further investigation it was determined the male half was having medical issues.
•DUI - Alcohol
Comments: On October 2, 2019, at approximately 2027 hours, MSPD conducted a traffic stop with a vehicle weaving through the 200-300 Hundred Block of Manitou Avenue. Upon further investigation the driver was placed into custody for DUI. FIRE DEPARTMENT:
This week the Manitou Springs Fire Department (MSFD) handled 22 Incident Reponses. There were 17 Medical related incidents and 5 Fire/Hazmat/Other related incidents. The MSFD responded to calls to the Incline 1 times this week. The Fire Department offered 12 Training Hours with 1164 Volunteer Participation Hours. This week’s training conisisted of Vaping, SCBA, Hose, RIT, Safety, and Wildand. The department is gearing up for the Coffin Races and the upcoming holiday season. With the unseasonably warm weather the wildland remains high. Chief Forsett released a memo stating Manitou Springs is now under a Stage 1 Fire Restrictions. This means no open fires (see here for full details and exceptions) and no smoking outside unless along Manitou Avenue.
PUBLIC SERVICES DEPARTMENT (PSD):
PROJECT of the WEEK The storm water department hosted creek clean-up week as they patrolled up and down Manitou’s creeks picking up debris and freeing water flow by removing limbs from a recent wind storm that hit our area. The clean-up was accomplished with the help of 40+ 5th graders from right here in Manitou. This goes to show you, you’re never too young to start caring about your community. The actions of the department enhances the environment of our city for thousands of visitors who visit every day. Their efforts and can-do attitude reflect great credit on the Public Works Department and the City of Manitou Springs. (Photo below). If you’d like to volunteer for the Creek Week event this Saturday (October 5th), be sure to contact Stormwater Manager Mike Essam – [email protected], 719-650-1147
WEEKLY ACTIVITY: See the following pages for a spreadsheet outlining the tasks performed by Public Services this past week. Week of 30 September 2019 STREETS TASK DESCRIPTION DATE TO BE COMPLETED STAFF/EQUIPMENT DATE COMPLETED Stop Sign Survey 9/30/2019 Jeff, Brandon, Paul on‐going Minehaha Patch‐‐41 Minnehaha 9/30/2019 Jeff, Brandon, Paul complete Willa Patchback 9/14/2019 Jeff, Brandon, Paul complete Narrows Road paving project 9/30/2019 Jeff, Brandon, Paul working Street Signs throughout Manitou 8/19/2019 Jeff, Brandon, Paul on‐going Remove mound Narrows Street 9/18/2019 Jeff, Brandon, Paul complete 431 Bond Street 9/27/2019 Jeff, Brandon, Paul complete Stairs Rock Hill/Ute 9/27/2019 Jeff, Brandon, Paul complete Lincoln Patch back 9/20/2019 Jeff, Brandon, Paul complete STORMWATER TASK DESCRIPTION DATE TO BE COMPLETED STAFF/EQUIPMENT DATE COMPLETED
Slip line 968 Manitou Ave waiting for material Mike Essam TBD
Rock Hill Apron/Curb 10/10/2019 Mike Essam 10/13/2019
Creek Week Creek clean up Mike Essam 10/5/2019 clean up day
Rock Hill/Ute concrete apron 9/5/2019 Mike Essam 10/13/2019 pilot knob/Illinois new pan and curb Contractor identified Mike Essam 10/13/2019 PARKS TASK DESCRIPTION DATE TO BE COMPLETED STAFF/EQUIPMENT DATE COMPLETED Daily Park runs weekly Jason Radcliff, Seasonals weekly Playground Inspections weekly Jason Radcliff, Seasonals weekly
Test entire system irrigation 8/16/2019 Chris Hogan, Calvin work in progress
Backflow Cages 9/13/2019 Parks All but 2 installed, ordering larger pads Softfall working Chris Hogan Memorial complete/working other parks
working irrigation 7 minute park working Parks dept Repairing water supply and back flow preventer at City water feed
Schryver Park Basketball court working Parks dept 10/10/2019
pricing
Tennis court nets working Parks Dept
signs all parks 9/25/2019 Jared Fawver 20% complete Creamation 9/28/2019 Jared Fawver complete
on‐hold Irrigation break Fire Station 9/1/2019 Chris Hogan Mowing and trim, sprinklers‐‐ 8/9/2019 Jared Fawver on going Cemetery Fence 8/9/2019 Jared Fawver complete Headstone replacement research to repair 8/9/2019 Jared Fawver broken headstone out for repair Siberian Elm removal ‐ volunteer project 9/14/2019 Aly McAlexander complete Coordinate Team Rubicon work: Reservoir, 10/3/2019 Aly McAlexander 90% complete Tree City USA 9/30/2019 Aly McAlexander 80% complete
Tree triming Cemetery 8/15/2019 Aly McAlexander 25% Completed GIS Planning Meeting 8/12/2019 Aly McAlexander complete
10/31/2019 Aly McAlexander
Removal Contracts 50% complete 9/10/2019‐9/13/2019 Aly McAlexander
Tree trimming estimates Complete
9/18/2019 Aly McAlexander
Tree Planting program Press release complete
9/17/2019 Aly McAlexander
Tree Planting Resolution complete Daily trimming overgrowth 8/16/2019 Aly McAlexander on going UTILITY TASK DESCRIPTION DATE TO BE COMPLETED STAFF/EQUIPMENT DATE COMPLETED 41 Minnehaha patch‐back 8/9/2019 Lampman/Karlson‐‐Fabbro to monitor working 9/23/2019 Fire Hydrant 22 Puma Path 8/9/2019 Eric Karlson, Harry Tinsley
Mineral Springs Maintenance runs 8/19/2019 Eric Karlson, Harry Tinsley 9/23/2019
Jet Clarksley Road ‐ Monthly 8/20/2019 Mike Deaguero, Harry Tinsley on‐going
New Holiday Inn flow test 9/18/2019 Harry 9/24/2019 Jet Manhole near kiddie pool 9/18/2019 Mike, Harry 9/25/2019 valve location and marking 8/30/2019 Star, water dept on‐going
Scheduled Pawnee PRV replacement 10/18/2019 Facilities/Contractor 10/18/2019
Repair Sewer Main 27 Lincoln avenue 9/16/2019 Mike, eric, Harry, Chad 9/16/2019
Located 11 9/16/2019 Ronnie, Chad 9/25/2019 FACILITIES
Open Bar trail restrooms at 0600 9/23/2019 Kevin French
Every week
Removed graffiti skate park 9/24/2019 Robert Brooker
complete
Paint Library basement 9/30/2019 Robert Brooker
complete
Accounted for all Bear Proof recycle containers in Manitou/ cleaning and 9/17/2019 Kevin French replacing Placing cans
City Facility Roofing, Fire Station 8/15/2019 Kevin French 9/20/2019
Hiawatha Gardens electric for asbestos 10/3/2019 Kevin french complete abetment
watered all flower gardens in town 9/16/2019 Kevin French on‐going
Snow equipment, blades/chains 10/5/2019 Kevin, Chris Chains ordered
Painting outside restrooms 9/26/2019 Robert Brooker working Memorial hall set ups 9/23/2019 Robert, J. Toons, Kevin 9/25/2019
Stocked downtown Mutt Mitts 9/26/2019 Kevin French 10/3/2019 Custodial Coverage 9/23/2019 Kevin on‐going Pressure wash tables Soda Springs 9/25/2019 Kevin, Jason 10/2/2019 ADMIN TASK DESCRIPTIONDATE TO BE COMPLETED STAFF/EQUIPMENT DATE COMPLETED
GIS Collaboration Meeeting 09/10/20109 Lynn Johnson, Rich Fabbro, Jeff Jones, Aly reschedule McAlwexander ERIG TCS Meeting with Events Coordinator 9/10/2019 Lynn Johnson re‐scheduled GIS PSD & Planning Meeting Complete 9/11/2019 Lynn Johnson Assist PSD Staff with ATSSA TCS Registration Complete Registration Information 09/03 & 04/2019 Lynn Johnson Research Trimble Product Handheld Mobile 9/10/2019 Lynn Johnson 50% complete Valve Information/Sketch Sheets Water GIS on‐going On Going Lynn Johnson
TCP Pawnee Patch Back Utility Work 9/14/2019 Lynn Johnson 25% Completed FEMA Information w/Crystal Funding 8/15/2019 Lynn Johnson Complete POOL AND FITNESS CENTER:
POOL AND FITNESS CENTER: This week has been quite productive for the facility. Staff has been working diligently on the detail cleaning around the facility. The women's showers are finally done, the curing process took properly this time and patrons are happy that the showers are open! The adult spa boiler continues to be serviced and everyone is (not-so) patiently waiting for the Adult Spa to be available again. Parkeys is scheduled for maintenance next week.
The pool hosted the annual Puppy Pool Party last Sunday, raising over $300 – matching last year’s event. Staff decided to host an encore to the event, giving us an opportunity to increase attendance and encourage others to join the fun! The Encore Puppy Pool Party is scheduled for this Saturday – October 6th from 11 am – 2 pm.
(photos: Puppy Pool party, swim lessons) SWIM TEAMS AND SCHOOLS (On-going): The Babysitting class continues to run steady and the students are enjoying themselves. The Colorado Torpedoes Swim Team is running smoothly and the District 14 P.E classes continue to show improvement!
The Manitou Springs Girls Swim Team is about to start with our very own Whitney Houchin as their new coach! Congratulations Whitney!
STAFF NEWS: A Manitou Springs staff member, Lifeguard Supervisor Whitney Houchin was selected as the new high school swim coach! Pool Director TiAna Pauley is scheduled to take a proposal/grant training class. This training class will enable TiAna to enhance her skills in creating proposals and grant requests.
Job positions are still open for the Aquatics Supervisor and Facility Coordinator – staff has received a few internal applicants. We look forward to filling this position in the near future.
FINANCE DEPARTMENT:
CUSTOMER SERVICE INTERACTIONS IN FINANCE DEPT: Customer service interactions for the Finance Department for: Week of 9/23/2019-9/27/2019 Utilities Bills discussions/payments 58 Business License discussions/payments 7 Lodging Tax & Amusement Tax Info/Payment 1 Deliveries 11 Court Clerk/Ticket Payments 11 Facilities Rental Info/Payments 1 Parking Ticket Information 1 Planning Department information/payments 2 Cemetery/Notary Requests 0 Police Information 1 Employees-payroll/check request/budget/information 31 inquiries/discussions
Misc (directions, general information, other payment types, etc.) 7
Total: 131* *This does not include phone calls or emails.
STAFF: Amanda Robinson, the utilities/business license clerk processed 1,806 Utilities Bills and 64 door tags alerting of high water usage.
Finance Tech Joyce Jones processed 70 checks for a total of $143,956.05
Finance Director Rebecca “Becca” Davis and Deputy Finance Director Nicole continued working on the City’s 2020 budget – preparing for the presentation to City Council at the October 5th Budget Retreat. PLANNING: BOARDS AND COMMISSIONS: 9/23/19 Open Space Advisory Committee: Planning Director Kim Johnson and Planner I Dylan Becker attended. 9/24/19 City Council Work Session: Kim presented the proposed Wireless Cell Facilities Ordinance for discussion. 10/1/19 Transportation and Parking Advisory Board (TPB): Senior Planner Michelle Anthony prepared the meeting packet. 10/2/19 Historic Preservation Commission: Michelle prepared a memo on ordinance revisions.
MEETINGS: Planning staff time spent in meetings week of September 23 Planning Director 21 Other staff 20.75
STAFF HIGHLIGHTS: Kim spent a significant amount of time on budget preparation. Kim and Michelle met with staff on the Parking Management Evaluation and related projects. Zoning compliance: Dylan prepared warning letters for several illegal short-term rental listings and a property owner performing exterior alterations without historic district review. Environmental Resolution: Senior Planner Karen Berchtold and Aaron Schultz, Environmental Resolution coordinator, met with recycling specialist Alicia Archibald to discuss the City’s plastics reduction campaign.
DEVELOPMENT ACTIVITY: Michelle and Kim conducted pre-application meetings with three property owners.
CODE ENFORCEMENT: Code Enforcement Officer Cy Cushenberry currently has 64 open cases. 23 cases were resolved last week. A graph depicting the year-to-date activity is presented below. PLAN MANITOU: Karen prepared the 2019 Plan Manitou Progress Report for Oct. 8 City Council Work Session.
TRANSPORTATION: Ruxton Avenue Functionality Study: Planning staff is managing this project, which resumes in October. Kim and Karen met with the consultant team to review a revised scope and schedule meeting dates. o Community Meeting #1: Nov. 7; o Community Meeting #2: Dec. 5. Manitou Ave Park to Serpentine Project (MAPS) and Creek Walk trail: Kim communicated with the MAPS design team to coordinate with Creek Walk trail project.
GIS activity: Dylan prepared an aerial map of Memorial Park and vicinity for TPB discussion.
PARKING (SP+): From Thursday, September 26 to Wednesday, October 2, the parking department issued 211 parking citations totaling $10,460.00. Of those citations the biggest violators (behind the Expired On-Street Meters) were: Expired Lot Meter . 41 citations . Totaling $635.00 RPP . 80 citations . Totaling $5,630.00. Expired Registration . 16 citations . Totaling $1,600.00 Parking Enforcement Officer (PEO) staff answered on complaint outside of the RPP and downtown area along Sandra Lane and paced cones for Team Rubicon for this coming weekend. PEO Staff has also been preparing for Hiawatha Clean up and tree planting cones for the weekend of October 12th.
Facility Manager Kevin Stevenson attended the Transportation and Parking Board meeting on October 1st, presenting the September revenues and discussed the drone footage taken by SP+ Regional manager Dane Lyon of Manitou Ave. Check out this link to view the time lapse video
Kevin also attended the Monthly Metro Board meeting on Wednesday October 2nd to present their September revenues and finally attended the monthly ERIG meeting to debrief events and prepare for upcoming events.
CPS HR - HUMAN RESOURCES CPS HR: WELCOME: Police Chief Brian Churchill who started his position this week as the Chief of Police.
RECRUITING: Req # Hiring Job Title Posting Status Close Notes Manager Date Date 45376 TiAnna Pauley Lifeguard 4/8/19 Open 9/27/19 Ongoing Posting 45377 TiAnna Pauley Swim Instructor 4/8/19 Open 9/27/19 Ongoing Posting 45378 TiAnna Pauley Lifeguard/Swim 4/8/19 Open 9/27/19 Ongoing Instructor Posting 51408 Joe Breister Police Officer 8/19/19 Open 9/15/19 Ongoing Posting 52775 TiAnna Pauley Aquatics 9/16/19 Open 10/16/19 Accepting Supervisor applications 52779 TiAnna Pauley Facilities 9/16/19 Open 10/16/19 Accepting Coordinator applications
If you are anyone you know that may be interested in the job openings currently posted, please visit the City’s website to apply: https://co-manitousprings.civicplushrms.com/careers/ HR CONTACT AND SCHEDULE: Sarah had her baby! Thomas “Tommy” Giuseppe Borkowski. Born 10-1-19, 8:17 a.m, 8 lb, 10 oz, 19.2” long. Welcome to the world little Tommy!
While Sarah is on maternity leave, Katrina is filling in to help with any HR questions and can be reached at the same email and phone, [email protected] and 719-685- 2627. Katrina is on-site Monday – Friday from 9 am – 4 pm. The HR desk is just outside of the City Administrator’s office.
PERSONNEL MANUAL: All employees should have received an electronic copy of the revised employee handbook. HR has notified employees that have not yet returned the acknowledgement or conflict of interest form.
TRAINING: HR has audit the trainings received thus far and will be contacting employees to advise what trainings still need to be completed.
MEETINGS/PROJECT COORDINATION/TRAINING: Meetings will be scheduled in December for Performance Reviews. Separate meetings will be held for supervisors/managers. Benefit Presentations will be scheduled in late October/ early November in preparation for open enrollment. EVENT COORDINATION: Heritage Brewfest: The 5th Annual Heritage Brewfest was the most successful yet with 850 attendees! The pictures we’ve seen shows fun was had by all attendees - below are just a few of the photos. We are looking forward to next year’s annual Brewfest! Coffin Races: The Coffin Races are only 3 weeks away (October 26)! The Chamber is looking for volunteers to help make sure the day runs smoothly- sign up here - you get a free t-shirt and it’ll be a blast! If you’re not interested in volunteering but still want to attend, all of the info on parking and activities can be found here!
On Friday, October 4, Event Coordinator Meghan Weiss, GIS Tech Lynn Johnson, and Parking Manager Kevin Stevenson met with Jenna Gallas and Leslie Lewis of the Chamber of Commerce. The group walked along the Coffin parade / racecourse on Manitou Avenue and made notations of any street fixes that need to happen prior to the event to ensure the safety of racers and participants. Colorado 2019 Digital Government Summit: Meghan attended the Colorado 2019 Digital Government Summit in Denver on Tuesday, 10/1, and learned tons including all about the state’s new myColorado app, the importance of building purposeful culture within the City staff in order to best serve our community, and the future of technology in government. Moving into the next decade governments need to be prepared to work with 3rd party services and vendors to best serve their communities and Manitou is already on that path by outsourcing to CivicPlus to ensure our website is as user- friendly as possible.
ERIG Meeting: The Event Review and Impact Group met Thursday, 10/3, and debriefed the Pikes Peak Marathon with the marathon organizers, the Homecoming Parade, and the Manitou Community Market. Next the ERIG group discussed plans for discussed the upcoming events including the Coffin Races, the Boo Bash, and the Christmas Parade (scheduled for Dec 6). This ERIG meeting had representatives from the Metro board, Mountain Metro Transit and Midwest Barricade.
Parks Lead Chris Hogan updated Meghan regarding the water line repairs in Memorial Park and 7 Minute which will help in future event seasons to keep the turf looking great- thanks Chris!
Upcoming Public Events: Coffin Races- Saturday October 26th- Memorial Park, Soda Springs Park, and Manitou Ave Boo Bash- Saturday, October 26th- Memorial Park Noche de los Muertos- Saturday, November 2nd- Memorial Hall Veterans of Manitou & Eber Duclo and Manitou at War Commemoration Event- Saturday, November 9th- Memorial Hall Chamber Fall Concert- Sunday, November 10th- Memorial Hall Salvation Army Thanksgiving Dinner- Thursday, November 28th- Memorial Hall Christmas Parade- Friday, December 6th- Manitou Ave ADMINISTRATION DEPARTMENT: CHIEF OF POLICE: Our new Chief of Police Brian Churchill started work earlier this week and was immediately immersed in Manitou Springs excitement! He has been working closely with Interim City Administrator Denise Howell and the District 14 Superintendent Elizabeth Domanque to prepare for the protest we’ve been alerted that will happen on October 14th. We are super glad to have Brian aboard!
With Brian now on site, we said farewell to Interim Chief of Police Joe Breister. Joe – we thank you for all your work. We will miss your humor and hope you’ll routinely stop by in the future just to say hi!
CITY CLERK: Manitou Springs hired Judy Morgan as the new City Clerk for the City of Manitou Springs. Judy has 15 years of city administration experience, holds numerous qualifications, and is well versed in all official federal, state, and local regulations. We are excited to have her wealth of knowledge on the team and look forward to her joining city staff here in Manitou Springs.
Judy will join city staff November 1st, allowing her time to relocate from Dewey- Humboldt, Arizona. Acting City Clerk Judy Egbert has agreed to stay on-board until the new City Clerk takes over the position. Judy Egbert stepped in the City Clerk role upon the previous City Clerk (Donna Kast) vacating the position in July of this year.
BUDGET CRUNCH: Interim City Administrator Denise Howell and Deputy City Administrator Roy Chaney have been working both individually and as a group with all departments, finalizing the presentation of the City’s 2020 Budget. This Saturday they will be presenting the 2020 budget to City Council with Finance Dept Director Rebecca Davis and Finance Deputy Director Nicole Ortega. Throughout the day various Department Heads will be on-site for their portion of their departmental budget presentation. The same presentation will be shown at all-staff meetings next week, and to the public in the following weeks. All city staff – keep an eye-out for your calendar invite to the budget presentation!
DEPARTMENTAL PROJECT LISTS: See the foillowing pages to view the project list of the individual departments and the status / details of each project. To eliminate confusion of which project belongs to which department - the department name is listed in the bottom left corner of each page.
This list looks slightly different at those in the past as all of the “routine” and standard operations have been removed, making the Project List only for departmental projects. 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead
Meghan is currently involved with three of the five/six sub- projects under the Hiawatha Gardens project - COE, Planning, and Communications Plan - requiring 3 separate meetings a Project to evaluate and renovate the week. Hiawatha Gardens into a Transit Hub - Council passed Resolution 1519 to including updating (sealing) the Parking Public Services notation: Bids rec'd on sealing and restriping retain the historically relevant Lot and cleaning the interior of the 3/3/17; striping and sealing completed on 5/26/17. Staff protions of the Hiawatha Gardens building - including disposal of debris conducted tours with numerous parties none were interested in building. and unwanted/damaged materials. Laura any of the contents. Contents being cleared by volunteers. Parking concepts report was presented to HG team by Kimley Neumann - Acumen Environmental is Hiawatha Gardens Multiple Dept involvement: Consultant Ongoing Horn on 8-9-18. scheduling the Asbestos Abatement Administration, Planning, Event Project - est completion: Dec 2019 Coordinator, and Public Services are Manager Task order for HG building structural assessment was provided involved alongside the Mayor, Mayor to on-call enginners on contract - rec'd one bid from IMEG that There is a Hiawatha Beautification Pro Tem, and several volunteer citizens is too high. Currently waiting for bid from Kimley Horn to hear Day scheduled in conjuction with in this ongoing project under the lead of back from Echo - the contractor who performed the previous the Tree planting day - Oct 12th consultant Project Manager Laura study. Nuemann Project Manager presented to City Council on 3-12-2019 the desires of the Community (keep building); City Council authorized moving ahead with asbestos abatement, critter removal, and obtaining bids for portable restroom options.
3 Laura Neumann, Project Manager, reports that the two walk- throughs for abatement are finished. Bids expected within a week (from 5/7). The building should be cleaned from the racoon mess as well as the kitchen equipment all moved before the abatement.
The Project Manager plans to work with the Health Department to ensure it is safe for our employees to work in that area in advance of the abatement. The folks from Advanced Environmental Consulting believes it is—but won’t be-- during the ceiling tile, rug, partial walls, linoleum abatement process when substances will be disturbed. 7/ 23/19 Re-presenting the findings from the Hiawatha Gardens Community Engagemen process.
Laura Neumann is provided an update at Council Worksession 4 on 7-23-19 Project began with contract with GateWay Mapping in July 2016; Consultant is in final phases of rentering interment records into software database. City systems have software installed and are ready to begin the next phase - Training & Complete Remedy all conflicting / missing information in software database. Project involves Administration (former Public Digitize cemetery records and make Alicia Stoke Contract Cemetery software / Ashley terminated - Services Admin Asst), Cemetery Caretake in Public Works, database available to the public. McKinney refund and City Clerk's office. Decision was made to terminate this received. contract and letter is in progress re decision to terminate and request refund. Public Services will move forward with finding another cemetery digitizing software after the Cemetery surveying is 5 completed
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 1 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead
Work with consultant TRS in obtaining There is one easement left to As of 8-15-18 there are 3 parcels at the Title company necessary signatures on property acquire: 32 Manitou Avenue - for waiting to close, 1 easement which the owner needs to easement acquistions - including the benefit of 30 Manitou Avenue . WAAP easement be consulted, and 1 revised Fair Market Value currently closing documents, ensuring Alicia Stoke Ongoing TRS Corp is currently working on acquisitions awaiting City Administrator's signature. Resolutions are on Council Agendas, this. There are only one or two property easements left as of and forwarding approved Resolutions to March 2019. consultant. 6 Note - this project is in Alicia's 2018 Goals Settings and Engagement to be completed by December 31, 2018; Localize all of the city's Policies, Procedures, Rules, Regulations, and This project was created by the City Administrator in Forms in one location (network drive) - 2015, instructing all of the Department Heads via email PPRR - Policies, eliminating the multiple locations where and during a meeting to send all policies, procedures, Procedures, Rules, and Alicia Stoke Completed Completed December 2018 (if any) the above are stored, including forms, etc. to the Project Lead (Alicia) Additionally, all Regulations - Part 1 in folders that are lost with staff updates of the above were to be continually sent to the changes. This project includes creating Project Lead. This project has been placed low on the an index priority list, giving precedence to more time sensitive projects. 7
This will require participation of all departments which will be coordinated by Project Lead. After completion of Part 2 (est. Dec 2019), it is anticipated the City Clerk's office in After all Procedures, Forms, Policies, their "Keeper of all Records" capacity will acquire Rules, etc. are in one directory on the This project is still on slight hold responsibility of network folders. network drive, all departments need to until the new Interim City PFPR - Procedures Forms, Next step is to meet with all Department Heads to review review the files and update accordingly - Alicia Stoke On-going Adminstrator is adjusted to new role Policies, Rules, etc... Part 2 and update all Policies, Procedures, Rules, Forms, etc… providing new and/or updated and other priorities (eg: budget) are This first meeting should have happened in the first documents and notifying of obsolete addressed quarter of 2019 documents. Alicia met with all Dept Heads in April & May - this project is on slight hold until Meghan gets back from maternity 8 leave - mid-July. With the water restrictions was put in place this year it was noticed the Water Restriction application requesting exemption from On hold - low exemption Application and Alicia Stoke Project is low priority water was outdated and missing priority Permit information. And a Permit form granting 9 exemption could not be found. Interim CA & Deputy CA along with Expect that this process will be revisited with the CLA Finance Director and Deputy Annual task - the City Adminstrator is recommendations report. See Finance Dept assessment Finance Dir are meeting with each the Budget Officer. The CA works with project. Department to finalize budget Finance Dept and consults with all Denise Annual Budget Howell / Ongoing 2020 Budget Schedule has been developed. Confirmed needs and requests. departments on their budget needs. Roy Chaney City Council Budget Retreat for 10/5/19 from 9-3. The CA presents the next year's budget Scheduled council and public work session with Budget Council Budget Retreat is at the requests to City Council. presentation by Clifton Larson Allen on August 27, 2019. Cliff House from 9 am - 3 pm. 10 Preceeded by Breakfast at 8:30 am.
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 2 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Work began in January and is expected to conclude with a written report in late March. We expect recommendations to address how to improve budget and annual audit process, recommendations for department structure and method of support, development of new reporting tools to support department heads and Council members, review and coordination of financial policies, and adoption of best practices to include separation of duties as a risk mitigation effort. Contract with Clifton, Larson, Allen to Finance Department Complete Met with CLA principal on draft report April 30. Sent final conduct an assessment of the Finance Leah Ash Assessment 6-11-2019 comments to CLA on May 9 and awaiting date for final report - Department estimated NLT 5/17.
Assessment results and recommendations were provided at the June 11, 2019 Executive Session for City Council. Leah met with Finance Department regarding the CLA assessment of the Finance Dept.
The Finance Dept has restructed their goals for the year to 11 follow the assessment and directions of CLA and Leah Ash.
A contract was entered in December 2019 with CPS - HR to accomplish several tasks. An RFP seeking bids for Outsourced HR services was posted and deadline for response was 3/22/2019. CPS Outsource the City's Human Resources Complete Outsourcing HR services Leah Ash HR wasw the successful bidder and agreement will be needs with a consulting firm 4/2/2019 brought to CC in early April for approval. 3 Proposals were received and evaluted by 2 staff and 3 citizens. CPS-HR was successful bidder; contract approved 4/2/2019. 12 Most recent search did not end in contract offer (3/19). Will establish new process for hire in March/April 2019. Looked at one additional potential candidate but no contract processed. This is subject of 5/14/2019 work session to develop next steps.
City Council driected CA to begin negotiations with Bob Todd, Councilman, for the position. Draft agreement has Assist in the process to search, engage On hold for been developed. The 2020 City Council will hire the City Administrator Search and hire a City Administrator for Manitou CPS HR 2020 City permanent City Administrator Springs. Council Councilman Bob Todd declined the CA position.
Council appointed Roy Chaney as Acting City Administrator and instructed Leah Ash to move forward with scheduling interviews with candidates for Interim City Administrator. Current plans are to hire an Interim CA until the 2020 City Council is onboard to hire a permanent 13 CA.
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 3 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Current interim's assignment will be complete on or before June 1, 2019. CA is seeking potential candidate names and contact information for CC consideration and future interview. This is subject of 5/14/2019 work session.
Council appointed Roy Chaney as Acting City Assist in the process to search, engage Interim City Administrator Council & Administrator and instructed Leah Ash to move forward and hire an interim City Administrator Complete Search Leah Ash with scheduling interviews with candidates for Interim City for Manitou Springs. Administrator. Current plans are to hire an Interim CA until the 2020 City Council is onboard to hire a permanent CA. There are 6 candidates (including Roy Chaney) scheduled for interviews the afternoon of July 12. Interim CA Denise Howel was hired and started August 6. 14 2019.
Our current Judge - Martin Thrasher - announced his intentions late 2018 to retire in 2019 and is allowing the city to hire his replacement before stepping down. After a thorough research, an RFP is being devised and Sarah anticipated to be published by mid April 2019 A job description was finalized and New Muncipal Court Judge Hire a new Municipal Court Judge Borkowski Ongoing (CPS HR) the RFP draft has been begun Current judge has decided to extend his tenure through December 2019. Could continue into early 2020 if needed. CPS-HR working on job description and RFB to follow by September 2019. 15 Initial inputs for a comprehensive projects list were received in early March. We are now compiling the various inputs into a readable and searchable format for information. Projects lists are to be updated at Develop a projects list that can be used lst draft of report is complete. Expect feedback from CC the end of each month. All to keep Council informed of status and Projects List Leah Ash Complete about usefulness and opportunities for improvement. departmental project lists will be achievement. This list will also be used Feedback received 4/2. Incorporating changes as sent out either the last CA weekly to prioritize projects for staff. requested. update of each month or the first. Staff continue to update their individual lists. The lists will be provided once per month to City Council as part of a 16 Weekly Update. All Evaluations were completed and PAFs were Insure all regular employees were 2018 Performance Complete processed where due for merit increases in March. evaluated in 2018 and review content Leah Ash Complete as of March 2019. Evaluations March 2019 Performance Improvement Plans are under development with CPS-HR. 17 for any employee with a below average rating. Presented to City Council and approved to move forward with agreement for benefit of all parties. Review and present to City Council for Shared Fiber Optic Cable approval MOU between City of Manitou Leah Ash / Ongoing This part of the project is complete. However there are with El Paso County Springs and El Paso County for shared Roy Chaney many side related projects such as "Big Fiber" and conduit in CDOT ROW. downtown WIFI that are related and are subject to further 18 discussions.
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 4 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead
The Fire Chief has withdrawn an earlier request to convert his part-time stipend position to a full time FTE Assist with review of Fire Department for the City. He believes that the current arrangement Fire Department Org Chief's position and charter changes Fire Chief Complete provides the best value to the City and sent an email to Complete Jan 2019 Structure necessary to create and fund a FT City Leah Ash Jan 2019 all Council members on 1/23/19 indicating such. employee if needed Will hold request for stipend increase for mid year budget adjustment. 19
Originally made changes to the agreement to reflect renewed focus on cooperation and partnership. Council and Metro reps met at a council meeting and made some addiitonal suggestions. Met with Metro Board and more modifications suggested. Deadline is 4/16. Metro has indicated a potential interest in leasing parking lots A fully executed agreement was to be explored by Council. Deadline for new agreement is filed with the City Clerk's office Update the IGA with Metro District to imminent and may be difficult to meet with Metro prior to 7/3/19 with a copy of the Amended Complete July Metro District IGA Update reflect current understanding and Leah Ash expiration as other projects have taken precedent. IGA sent to Metro Presesident 2019 expectations The Metro District IGA has been submitted to the District for Randy Hodges on 7/5/19. review and approval. The District President, Randy Hodges, Part 2 to be completed by Leah Ash was going to submit to the District's attorney for review. Metro in late August 2019. has requested that the City present a leasing proposal to continue those discussions.
Metro Board provided minor changes to agreement that will be incorporated for Council consideration 6/18 Council Meeting. 20 Determining if/how CoMS will be involved; deadline is Colorado Cities and Towns Meghan Cancelled later this year CML discontinued the program week September 2019 Weiss 21 On hold until Meghan returns from Maternity leave.
We are looking to understand what issues have influenced the success of the organization and what the Planning department, Chamber of Commerce, and the In coordinated effort with VISTA Creative District can do to support the mission as well as Confidential volunteer Aaron - meet with all Boards / to identify possible opportunities to expand organizational Reconnaissance Interviews Commissions / Volunteer groups to Meghan capacity by building partnerships between community with better understand the role of their Ongoing th th th Weiss groups. Interviews were conducted August 9 , 10 , 13 Boards/Commissions/Volun organization and how it relates to Plan and 14th, and we to used the information gathered to teer Groups Manitou as well as how it connects to assist in Karen’s Plan Manitou update to City Council on efforts of other community organizations August 28th. In addition to helping track Plan Manitou progress I am hoping these interviews will give me insight into the best way to engage these organizations. 22 The new website launched at the end of January and a representative from each department was trained on how to Meghan Complete New Website Website launched. update their specific pages. Meghan Weiss Feb 2019 and Alicia responsible for general 23 updates, overall administration Fillable private and public event app forms have been Most of the Facility Rental and Website - fillable Event Meghan Complete Fillable event forms created for the new site and are being updated as Event requests on-line forms have forms Weiss March 2019 24 needed based on user feedback been created.
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 5 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Community Voice - Working with community representatives to create Meghan community engagement on Enhanced community portion of website Ongoing content for a more robust community portion of the City's Weiss 25 the City's Website website Created a fillable online form for residents and visitors to Feedback method is set up on the Meghan Complete provide feedback on interactions with departments and Website with Alicia monitoring any Website - Feedback page Feedback Page Weiss March 2019 processes. Currently working to make printable versions emails sent by the feedback 26 for each department to have on hand. system. Meghan Working with Michelle to create a Census 2020 page The Census 2020 website is up and Website - Census 2020 Weiss and similar to the City of COS for Manitou residents that running. Planner Dylan is Census 2020 Page Complete Page Michelle explains importance of participation and provides maintaining / update the site as 27 Anthony information. needed.
Aaron Schultz has been hired as a This group has re-banded and will now have bi-weekly contract employee and will cover Public Engagement Culture of Engagement Group On hold meetings; CONO has been hired to fill Meghan's role some Public Engagement for the while Meghan is on maternity leave Enviromental Sustainability. 28 Working with Chris Hogan (Public Services) and PARAB Sustainability of turfs in parks - Meghan to come up with guidelines for ensuring the sustainability Park Sustainability Ongoing particularly Memorial Park Weiss of the turf at Memorial Park during the busy summer 29 event season Working with resident graphic designer Gretchen Weishuber on creating and Meghan Complete- just need to roll out to Branding Guide (Logo) On Schedule Anticipation roll-out by end of 2019 establishing a guideline on the City's Weiss staff. 30 logos. This agreement will also need to be reviewed in light of other projects Working with Jeff Parker, City Attorney and Comcast to such as Verizon/MCI fiber optic revise the Comcast agreement. Originally Comcast did cable in Manitou Springs. Finalize new Comcast franchise Desnie Comcast Agreement Howell / Ongoing not accept our proposed changes. Jeff is working with Comcast just wants to do a brief agreement Roy Chaney their rep and expect to have a draft for review in early introduction and overview in a April future work session with the City Council as part of the franchise 31 approval process. No rush. Densie Presented high level overview of transportation fee to City Evaluate and develop Transportation In Process Transportation Fee Howell / Council at 3/26 meeting. Need more information and will Fee Proposal 32 Roy Chaney reconsider in 12-18 months. The intent and use for this plan has changed over time. It was originally designed and shared to help Council manage their time and set "time related" priorities. More recently it has been used to track activity associated with The 2019 Council Work Plan was Assist City Council and staff to manage particular projects. 2019 Council Work Plan Roy Chaney Complete drafted and routine updates are and implement the 2019 Work Plan. Draft work plan for Council on 4/9 provided to City Council. Continuing to update to meet Council needs. Retreat scheduled for July 17 and worked on Short-term 33 (6 month) goals with CIRSA. 1 car sold to Weidner group, 2 cars moved to GE Desnie Johnson storage 2/25, artifacts moved 3/11; cars Howell / wrapped 4/8 There is a community meeting at Acquire, store and plan final use for 1-2 Roy Chaney MAC to discuss and share ideas of Cog Car/Artifacts / Nancy Ongoing cog cars Fortuin / Working Group created to develop alternatives for what to do with the two retired Cog Natalie artifacts and cog cars. Subject of 5/28 Council Work Railway cars the City owns. Johnson Session. 34
Administration Dept (includes Events and HR) (FTE 3 plus HR consultant) page 6 of 6 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Livestreaming was rolled out at the March 19, 2019 City Council meeting. Implement professional live streaming of public Complete During the March 19 City Council meeting, it came to our attention Live Streaming Donna Kast meeting held in City Council Chambers 3/15/19 that the audio wasn't as good as desired and the closed captioning feature did not work. These issues are being addressed by our IT 3 department. Oversight of municipal court was recently transferred from the police department to the clerks department. For many years, the City has Update-Since the Clerk's department had only one staff member trained to support municipal court currently has a vacancy, the city clerk has functions. The City Clerk will be learning these duties in order to determined that it may be prudent to fill that 7/30/2019 ensure that backup is available and will be looking for ways to vacancy with someone that has recent Municipal Court Cross-training Municipal court cross-training and streamlining Janie Nuci completion streamline and improve the process. municipal court experience as opposed to deadline The department is down to two members with one being a court clerk relearning the duties herself. Recently who has just begun City Clerk administrative assistant training. This received applications are currently being leaves the City Clerk to almost single-handedly run the entire reviewed with this goal in mind. 4 department with no time left to learn municipal court. The City Clerk is the designated election official for the City. Includes overseeing all aspects of the municipal Municipal elections are held all odd numbered years and sometimes The process for this year's election has Municipal Elections election in coordination with the County elections Donna Kast Ongoing in even numbered years. The multiple duties required of the City begun and everything is on schedule. department. Clerk are performed throughout the months of July-November during 5 election years. The City Clerk is the designated election official for the Metro District. Judy Egbert Special district elections are held all even numbered years and are Includes overseeing all aspects of the Metro Special District Elections / Judy Ongoing not coordinated with the County because election dates do not District election. Morgan coincide. The multiple duties related to the elections are performed 6 throughout the months of January-May during election years. Judy Egbert Various special projects are assigned to the City Clerk throughout the Various special projects as assigned by the City Special Projects / Judy on-going year, requiring much time and effort. It cannot be anticipated in Administrator. 7 Morgan advance how much time will be required on an annual basis. This is a huge, ongoing project because digitization of records began only five years ago and we have historic records dating back over 100 years that need to be reviewed, and either disposed of, or retained Continue moving forward with organization of all Judy Egbert Delayed and digitized. Records Digitization historic City records and digitize those that / Judy Ongoing Although the Clerk's department is keeping current with organizing require retention Morgan and digitizing newly created documents, working through historic records keeps getting postponed due to the time it takes to keep up 8 with immediate deadlines. This is a huge, ongoing project because record-keeping related to Implement a systematic records destruction destruction dates were not maintained in the past so the Clerks Judy Egbert program by determining those records beyond Delayed department is required to read through all documents in order to Records Destruction / Judy retention requirements and maintaining a regular Ongoing determine the correct destruction date. Morgan and systematic destruction schedule. Finding the time to read through historic documents is very difficult 9 given the time it takes to keep up with immediate deadlines. Multiple boxes full of historic documents were given to us in early 2019 by our former water attorney. They are stored with other Review water records recently acquired from Judy Egbert records in the top floor of City Hall. Finding the time to search through Water Records attorney's office and determine if they are / Judy Delayed boxes of historic documents in order to determine whether they need duplicates. Morgan to be retained or destroyed is extremely difficult given that the clerks department currently has a position vacancy and given the time it 10 takes to keep up with immediate deadlines.
City Clerk / Municipal Court (FTE ‐ 3) page 1 of 1 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Hire new utilties/business license clerk due to Replace accounting clerk R. Davis Completed 3 retirement of original clerk Begin 2020 budgeting process in August, by alerting department heads to have budgets R. Davis, Delays in receiving numbers due to 2020 budget prepared by September Friday, September 6; On schedule Budget must be approved before Mill Levy can be certified City Admin Council budget retreat should be scheduled for Public Works' Director leaving. 4 early October. R. Davis, Mill levy must be approved by Resolution and certified documentation 2020 Mill levy On schedule 5 City Admin filed at El Paso Assessor's office by 12/15/19 R. Davis, Payroll Audit Perform and send yearly Payroll Audit to Cirsa Completed 2018 payroll audit completed Feb 23, 2019 6 City Admin Prepare & file Conservation Trust Fund Report R. Davis, Deadline delayed to May 3rd due to Conservation Trust Fund Report with DOLA in the month of March (for both City Completed Deadline delayed to May 3rd (normally March 31st) City Admin 7 and Metro) State software issues Complete Schedule of Federal Crystal Review and Changes Completed Completed Deadline April 15, 2019 8 Awards Abeyta 5/1/2019 • Analyze and prepare GASB 68 Pension Plan GASB 68 Pension Plan journal R. Davis, journal entries for PERA, FPPA Fire & FPPA Completed Outsourced to Clifton Larson, due in June Completed June 21, 2019 entries City Admin 9 Police R. Davis, Calculate Rate Covenant Completed to be calculated when Clifton Larson gives us the financials. 10 City Admin Prepare & file Local Highway Report with CDOT R. Davis, Local Highway Report Completed Deadline June 1, 2019 11 in the month of May City Admin Create end-of-year closing journal entries and R. Davis, Municipal Audit Completed Deadline May 24, 2019 12 schedules for audited financials City Admin When audited financials draft is completed, R. Davis, Auditor has reviewed and returned Manager's Discussion & Analysis review it and write Manager’s Discussion and Completed to be written when Clifton Larson gives us the financials. City Admin 13 Analysis financials to CLA for corrections Prepare applications for following year Workers Workers Comp / Property & R. Davis, Comp/Property & Casualty Insurance through Completed Deadline June 11, 2019 Casualty Ins City Admin 14 CIRSA Nicole Nicole is serving as main point of contact in working with consultant Water / Wastewater Rate Study Being performed by Stantec Inc. Completed Final presentation was 6/11/19 15 Ortega to update study to present to City Council. Deadline July 17, 2019 Prepare amended budget and ordinance R. Davis, first reading July 23, 2019, second Mid-Year budget Completed reappropriating funding City Admin reading August 6, 2019 16 Review and rewrite Fiscal Policies (to be started between completion of audit and beginning of 2020 budget after RFP for Auditor) R. Davis, Delayed due to working on new 5-year Capital Improvements format Fiscal Policies • Reserve Policy On schedule City Admin and budget • Capital Improvement Funding Policy (and mechanism) 17 RFP for auditor (to be issued after completion of R. Davis, Auditor - RFP project On schedule est comp: November 2019 18 audit and beginning of budget work) City Admin
Finance Department (FTE 5) page 1 of 1 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead 3 Incline Management Oversight Committee KJ Ongoing These quarterly, staff-level meetings have begun again. Next meeting is in September TBD COG-CUP Conditional Use Permit to establish confoming KJ/MA Ongoing Initial meetings regarding project understandings August 2 Met with Cog consultant regarding use 2019 HPC review has been defined historic survey -in progress re demolition of storage June 17 Draft CUP appliation submitted-on building hold until historic survey is provided -Cog is doing an historic survey regarding demolished shed. Cog has submitted a public June 5 Preapplication Meeting communications plan -Storage structure came down without KJ toured the site with Ted Johnston City authorization-PPRBD issued permit with Cog using Tax Resolution as City authorization -staff is assessing process moving forward -status of historic survey is uncertain -Cog wants to do CUP and Development Plan reveiw/approval separately First neighborhood meeting mid-June Cog is close to submitting CUP application -Staff wants building demolition issue resolved before CUP application is processed; - preliminary review and CUP application underway 4 Website/blog should be launching by the end of the week. Don is working with Publid Services to get access to the stumps for carving Tree Couple Sculpture Met with Don Goede and fabricator on site Canon Avenue Art KJ In progress Agreement and Funding in place Design/Fabrication/Installation to discuss CSU height limitations MAC has been paid for procurement costs Internet connectivity under review CSU authorization of structure under power 5 line complete Establish standard operating procedures for Application deposits DB Complete Complete. DWB 7/18/2019 6 collection and reimbursement Complete. Forms/Packets updated and Application information Update forms, create packets, post them online DB Complete 7 posted to new website. DWB 7/18/2019 Develop website presence Complete Community education and outreach On-going Code enforcement: Enforce wildlife ordinance CC On-going Assist in creating fiscal assistance program Not Started Staff is unaware of the intent of the fiscal assistance program 8 Illegal marijuana grows Not Started This has been turned over to Police at the request of the Chief Code update Comprehensive update of zoning and KJ Not formally The director with the assistance of Michelle Anthony will begin DOLA has indicated they can fund up to subdivision regulations and sign regulations started reviewing Zoning and Subdivision Regulations and assembling a 50% of the project through a grant Scope of Work in 2019 Code review on-going 9 Public Engagement Culture of Engagement Group KJ Ongoing This group is creating process and forms; assisting with Crystal Engagement Resolution to be discussed at Park Road project (Public Services) 9-5 CEGW meeting -Short-term Rental Ordinance (Planning) Planning Team meetings scheduled in -CEGW is recommending CPC be project team which will define September process Planning Team in place -April CPC meeting cancelled due to weather Worksheet Complete -May CPC meeting-low attendance-moved to June 12 meeting Short-term Rental -CPC will fill out Engagement Worksheet at June 12 meeting and discuss their 10 role
Planning Department / Code Enforcement (FTE 5) page 1 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Code Amendments Agricultural regulations Camping on private property Comprehensive Plan Inappropriate zoned parcels Land dedications Long term lodging Marijuana grow 11 Use classification-major/minor Code Amendment Accessory Dwelling Units KJ In process HAB has conducted background research and drafted language Staff is recommending Zoning Consultant -Outside funding sources being sought -Mid-year budget adjustment being 12 sought Definitions will be addressed with each type Code Amendment Definitions KJ, MA On hold Staff has drafted language of code amemdnent, and with overall 13 zoning code update Code Amendment Short-term Lodging/B&Bs KJ, MA In Progress -CEGW is recommending CPC be project team which will define City Council supports PCP worksheet process including allocation of funding to support -April CPC meeting cancelled due to weather expert zoning assistance with technical -May CPC meeting-low attendance-moved to June 12 meeting research and code language; Council has -CPC filled out Engagement Worksheet at June 12 meeting and approved funding for consultant 14 they will play a role in the Project team Code Amendment Public Notice KJ Draft Staff and the City Attorney have been working on this ordinance, Language ready which fixes inconsistencies within existing code. Schedule Pushed back due to higher City 15 Council priorities Code Amendment Marijuana KJ Complete Mroatorium in place until June 30, 2019 Adopted Draft language prepared Public communication plan in progress May 14 City Council Work Session May 21 City Council-Ordinance 1stRead June 4 City Council -Public Hearing/2nd Reading/Adopt Ordinance Effictive June 9 Moratorium is being lifted-2nd reading July 2 16 Code Amendment Small Cell KJ, MA In Progress Ordinance schedule established Draft language under review; Council asked Sept. 11 PC for more restrictions/requirements; KJ Sept. 24 CC Work Session developing list of provisions from other Oct 1 CC First Reading communities to base new code draft on Oct 15 CC Hearing, Second Reading/Adopt Oct 20 Ordinance in effect New Draft language under review/final revisions Since first draft of regulations, staff conducted extensive review of 17 other Colorad municipal ordinances 18 New Code Provisions Sexually Oriented Businesses KJ Complete Adopted Development Review Manual Once application forms completed, create flow DB, KJ, MA In process Work to make PIP and development application process easier to Have Engineering Checklists-waiting for charts and time lines for all application types Application understand; include statutory and muni code time lines Public Services Review (lag due to change Process Under in Director) Review Working with on-call engineer to develop engineering review process/check lists, 19 submittal requirements HEAL staff recently contacted Karen and offered assistance to Karen will convene a meeting with Kim, Roy Council passed a resolution adopting policy in Karen accomplish this. This action could boost City's standing as a HEAL and Sara (CPS HR). Several items in place, Employee Workplace Policy 2013. Will advance our standing under HEAL Ongoing Berchtold community. Karen engaged staff workgroup; HEAL staff finalizing should not be too difficult to accomplish program. 20 policy doc in August for staff review. this. Plan Manitou Plan implementation. See list under "Notes" KB on-going Preparing 2019 annual Progress Report. Will simplify and introduce Initiated quarterly updates. Moving forward approach for prioritization. on two Planning Dept. 2019 actions. Improve coordination with community Ongoing PM website maintenance - engage webdesigner to enhance partners - will convene advisory committee coord with City website. to get input on communications and Sustainability - id priorities, volunteer engagement, coordination. organizing work groups for local food, Ongoing community outreach strategy. human services, sustainability. 21
22 Plan Manitou Monitor plan KB on-going Analyze metrics, consider possible plan updates, Manage website Provide progress report by Dec. 2019.
Planning Department / Code Enforcement (FTE 5) page 2 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Zoning revisions-, collaborate with Fire Department on wildfire map, Ordinance adopted June 18, 2019 produce hazards information sheets. DOLA grant deadline extended to June 2019. Clarion prepared 3rd draft after staff review/comment. Planning Commission recommended Planning for hazards See list under "Notes" KB Complete approval at May 8 public hearing. Priority items: prepare contract for prof geologist to complete geologic hazard submittal manual, finalize geologic hazard maps, research and additions to City Plant List, ongoing community outreach, and prepare for Council work session on May 28 and readings on June 4 & 18. 23 Karen, Michelle and Dylan updating applications and creating new Review/Submittal Manual is under review Planning for Hazards submittal Prepare and post submittal requirements on checklists. Karen is pulling together material to complete "Preferred for final edits Karen In progress requirements Planning webpage Plant List." Conduct community outreach on hew requirements. 24 Materials for flooding are ready-completion Sept 2019. Geohazards For residents-Completed wildfire, need to Karen will require expert input through workgroup. Colorado Geologic Hazard Information Sheets In-progress Karen will be initiating by end of May. complete flooding and geologic hazards Berchtold Survey interested in assisting with video-pending funding (included in 25 2020 budget request). Design Manitou Involves kids and community issues Karen Ongoing 8th grade middle school class with focus on community involvement Planning staff provided consistent support Berchtold and project management. Two teachers that led program retired - in 2018-2019. Potential to engage class in 26 Karen will confer with MS principal. Envir resolution projects. Brochure completed and distributed. Supporting guidance posted on Low Impact Development Brochures and supporting information to assist Karen Complete PM website. KB working with Mike Essam to evaluate rainbarrel PPB article Guidance for Homeowners with projects Berchtold 27 submissions - four awarded, two pending. 28 Historic Design Guidelines Comprehensive update of the guidelines MA ON HOLD Low priority for Council Historic District Surveys Update and complete MA RFP late 2019- Budget Request Submitted 29 early 2020 Low priority for Council Historic Distric Code Amendment Revisions re: contributing/non-contributing, MA/KJ In process Initiated due to resident complaint Final language being drafted for October appeals Spring 2019 HPC meeting August Hearing at HPC-Edits requested Final Staff and Commission Comments sent to City Attorney 5/3/2019. Final comments/dicsusion with City Attorney May 21 - Taking to HPC for formal recommendation at August meeting. - anticipate City 30 Council in August Will go to 500 persons including Plan Manitou list; HAB members to Broad range of housing topics to inform housing Karen distribute to at least 10 people each. Housing - survey Complete plan Berchtold Survey completed Sept. 2018. Using data to inform HAB Strategic 31 Plan. Based on facilitated worksession update draft Karen Approved at September 3 City Council Housing -Finalize strategic plan Complete Near completion - HAB presented to CC at 8-13-19 work session. 32 Plan Berchtold Scheduled Council approval date. Housing - accessory dwelling Kim Johnson 2020 Background Work/Research Phase. Matrix of ADU standards from Planning Team Being Assembled units Karen peer cities complete. Reviewing GIS data provided by Shannon Project will follow STRO project Berchtold McElvaney. Funding for zoning consultant allocated in amended 2019 budget
33 Worksheet Completed by CC/HAB Housing - Code changes Draft ADU ordinance; add property maintenance Kim Johnson Inactive ADU ordinance in progress (see above) provisions and energy efficiency Karen No movement on propety maintenance or energy efficiency codes 34 Berchtold Housing - potential sites Investigate citywide and individual sites Kim Johnson Ongoing Staff continues to assist with research of city owned property-limited Property to be vacated by CSU is still in Karen cost effective opportunities consideration-waiting for CSU 35 Berchtold Housing Energy Efficiency HAB explored parnering with a non-profit to Karen Ongoing Brothers Development has applied for and received $15,000 CDBG Brother is funded (CDBG) to do pilot project Program create a new program Berchtold funds for a small pilot program of two homes in MS. for Manitou Staff met with Brothers 36 Staff to meet with Brothers Development. Implementation underway-phase one Most of the project alignment is eligible for inclusion in 2045 Long Karen design complete, grant application for Creek Walk Master Plan Trail Master Plan Implementation Complete RangeTransportation plan. Karen will track federal funding Berchtold construction in progress-Now a Public opportunities through PPACG TAC. 37 Services project
Planning Department / Code Enforcement (FTE 5) page 3 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead This project needs to be moved to Public Services Plan must be completed before work is authorized; public services to Some Funding Available Creek Walk Improvements Prepare Construction Documents KJ/KB On Schedule oversee late fall; almost complete Grant Application Not Successful Design is done 38 Staff would like to survey trail alignment in preparation for acquisition (there is some Creek Walk Easements Identify and Acquire Easements KJ List of Easements Assembled funding left from design grant) Staff is exploring if funding can be used for this 39 purpose-need to get surveying estimate Staff continues to attend meetings Hiawatha Gardens Community Develop and carry out strategy to engage the Kim Johnson Ongoing Received estimates of cost for plans to Engagement public 40 demo non-historic elements Consider technical information to initiate site Kim Johnson Provide support for floodplain and other issues. Need to identify obtaining bids for demo and stabilization Hiawatha Gardens Planning Karen Ongoing 41 planning Berchtold funding sources for design/construction plan for non-historic elements Staff continues to work with HAB to Cheyenne Village will be sold in the near future. HAB is interested in facilitate discussions regarding purchase putting a team together to redevelop the property-rehab existing and redevelopment of the property-currently Assist in finding a developer to redevelop the cabins, reuse of existing houses and clubhouse, additional with Rocky Mountain Community Land HAB-Cheyenne Village Reuse KB, KJ Cheyenne Village property for affordable housing development on vacant land within the boundary Trust. Recent activity includes meetings Site Tour in March with interested parties, presentation at HAB by with land trust to discuss floodplain and Rocky Mountain Community Land Trust historic district overlays, potential funding, 42 etc. Library Expansion Plan for expansion of building Michelle Inactive since City Council direction needed. Michelle was lead on design, no lead Funding is being sought through MACH Anthony 2016 defined for next steps-fundraising, construction plans, construction initiative-not a planning department project 43 oversight. Karen Needs to be coordinated with Public City-wide Composting Program Inactive Included in Envir Resolution - 2025 deadline. 44 Berchtold Services Perhaps assign to SEW, needs to be Assess existing rainbarrels, including at City coordinated with Public Services. This topic Rain Barrels Inactive KB will inform Mike Essam. Hall; many not being properly used. is addressed in low impact development 45 brochure. Michelle 46 Fleet altenative fuels Research alternatives Anthony Inactive Nothing currently on deck. Karen 47 Greenhouse gas Inventory study Berchtold Complete Karen provided summary memo to CC. Distributed to City Council Michelle Phase 1 Phase 1 is closed out and fully reimbursed. Public Services will do Park/Canon Bridges rehabilitation Rehabiliation of historic bridges 48 Anthony Complete future phase/s. Ruxton Avenue Fuctionality Study Kim On Hold-Jul 6 On hold until Mobility Study is further along. New Scope and schedule under review Johnson/Karen 2019 Project Manager says August 49 Berchtold Table is complete and updated as needed. Drafted text and prepared Transportation Table, Repository Provide current data for elected offical and Karen materials for new transportation section on Planning webpage. Will Ongoing and Metrics others on myriad of projects Berchtold begin work on repository and metrics-may be partially informed by 50 Mobility Study Karen reviewed draft long-range transp plan and provided comments. New TIP cycle begins in Sept 2019 - City will prepare application for City can join COS pavement condition PPACG Transportation Advisory Represent City in federal transportation funding Karen Ongoing funding for Crystal Park Rd., possibly other projects. Karen helping to assessment contract in fall 2019 if we can Committee process. Berchtold get new Interim Director up to speed to manage City's four current TIPID match funds. 51 projects. Mobility Study City-wide study that will include list of Karen Ongoing Kim and Karen on the Planning Advisory Committee, both assisting There is a Mobility Community Meeting projects/recommendations/estimates Berchtold/Kim with community engagement, Scheduled on September 11 Johnson Karen and Kim assisted Laura Newman in taking a survey at the Marathon on August 52 23 Natural Hazards Workshop Karen invited to participate in DOLA panel at this Karen Complete Complete - very positive feedback! 53 presentation conference in Broomfield on July 17.
Planning Department / Code Enforcement (FTE 5) page 4 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Mobility Study will be a foundation and address some of these needs. Downtown parking permits is being discussed, there is Transportation and Parking Karen Previously funded, funding lost as project not initiated, no funding likely a need to seek expertise regarding On Hold Master Plan Berchtold allocated in 2019 long-term solutions to these issues. SP+ is not an analysis and planning firm so they likely will not have the tools or expertise in 54 this regard. Parking Wayfinding Signs Michelle On schedule Approved by Council, CDoT permit obtained; Nearly complete No progress on Mountain Metro related Anthony signs; Design Consultant has moved out of state; Natalie Johnson working with another consultant, but no word on finishing remainder of contract for bus stop signs. 55 This was initiated in 2018. 2019 artwork done by Chamber and was submitted to Michelle Approved by City Council. Contract with Lamar executed and atwork On-board shuttle advertising Ongoing Lamar and in place on shuttles. No further Anthony in progress. work until new contract for 2020 In Bus 56 Advertising. This was executed in 2018 with mixed Michelle response; not proposed by SP+ for 2019. Parking Ambassador Inactive Press release. Anthony Not anticipated again in the foreseeable 57 future. Parking Management Assess current Parking Management program, Kim Johnson In Progress Stake holder meeting 2 held Sept 4-5 define City Council objectives for the program, Draft Current Conditions Assessment under move forward with long-term management either review through a new contract with SP+, Solicitation of Stake holder meeting 1 held July 9-10 Proposals/Qalifications for new Management, Signed Task Order with Kimley-Horn to hire in-house Manager, or combination of the assist with evaluation, recommendations, same, or other undertermined option. implementation 58 Contract for 2019 approved SP+ parking contract Kim Johnson Complete Contract-Add Work Plan, In progress 59 Signatures in progress
Michelle IGA for 2019 sent to School District in March. No response as of May This parking was used in 2018 and 2019. Elementary School Parking Lot For downtown employees Anthony Ongoing 60 6, 2019. Will be evaluated for continuation in 2020.. SP+ did some outreach in 2018 with no success. No properties pursued in 2019; Temporary summer/additional Michelle Ongoing Look at properties and arrange for leases. waiting for Mobility Study to assess areas parking Anthony and priorities for temp/seasonal/remote 61 parking. Parking brochure Update and print Michelle Updated 5/6/2019 Reprinting not done as of 9/6/2019; used up Anthony existing brochures and will evaluate printing 62 for 2020. Serpentine right-of-way Survey, appraisal,and acquisition of property Kim Johnsoin Ongoing Survey and Purchase options ready-scheduled for CC Updated Appraisal Received acquisition Appraisal to CC at August 6-Staff direction and request for revision to Appraisal Survey Complete 63 Organize existing files and eventually scan the Files Dylan Becker Complete Temporary Staff hired in 2018 to reorganize file room. Completed. DWB 6/12/2019 64 documents New file Organization launched November 2018. Karen to transfer GIS Organize the files Dylan Becker Complete Completed. DWB 6/12/2019 65 Plan Manitou data to new folders. Need to clarify approach Enhance Parcel Data to include building information obtained from the GIS Enhance GIS Parcel Data Dylan Becker Complete Completed. DWB 6/20/2019 66 EPC Assessor. 2019 SMART Goal for Dylan. Due 6/30/2019. Ongoing. Currently researching other communities/municipalities and their data Creation and Implementation of City-Wide GIS Data Model and models/strategies. It has been determined GIS City-Wide GIS Data Model and Strategy Dylan Becker Ongoing Strategy to ensure data integrity and ease of modification. 2019 Dylan and Lynn will collaborate and work SMART Goal for Dylan. Due 9/30/2019. together to create this plan document which will guide the future development of the 67 City's GIS. DWB 09/25/2019
Planning Department / Code Enforcement (FTE 5) page 5 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Have not yet initiated project. This may need to be performed prior to the writing of the GIS Data Model and Strategy document GIS SWOT Analysis of City's Current GIS Program. Dylan Becker Inactive 2019 SMART Goal for Dylan. Due 12/31/2019. as it may inform the way in which it is created and areas of focus. DWB 68 09/25/2019 Karen will assist Administration with this project as needed. Through Prepare measure to propose a new Karen PPACG TAC, City will "tag on" to COS Pavement Assessment Karen will confer with Interim Services Dir Transportation Improvement Fee Transportation Improvement Fee for Nov. 2019 On hold Berchtold condition contract to get critical info about curren condition. PPACG Merrit to make sure funding in place. ballot 69 will provide funding to cover portion. Michelle 70 Wichita Ramp Replat, Ramp, Bridge Anthony Ongoing Replat and Ramp on hold, Bridge repair/replace gearing up Enforcement on-going. Cy and Dylan have been monitoring the site and identifying Vacation rentals Organize and track for Host Compliance Dylan Becker Ongoing Ongoing. Training completed 6/11/2019. illegal operations in cojunction with Host Compliance and sending out compliance 71 letters. DWB 09/25/2019 Dale Latty Rock Eagle-Camping Dale does not have clear title to the property on High Street he wants Gathering information for Memo for City Install monument, Give up camping rights for Michelle and Monument-High Street Anthony In Progress the City to provide utlities to; Staff is following up on direction from the Council consideration in October to update utility connection at High Street property 72 Property Kim Johnson City Council regarding the monument site. and seek direction. Noxious Weed Mitigation for 2019 completed by Mile High Youth Corps. There is a new contract with Mile High Youth Corps to do weed Monitor open space areas purchased by OSAC Dylan Follow-up weed removal to occured in May Open Space maintenance Becker/Kim Ongoing removal primarily at Paul Intemann Memorial Trail, Red Mountain and arrange/manage maintenance 2019. Trail Maintenance and Repair to be Johnson Trail, Iron Mountain Trail performed by Boy Scouts as Eagle Scout 73 projects in 2019. DWB 09/25/2019 This assessment will be performed on a volunteer basis by local archaeologists, city staff, and board/committee volunteers. To date, GPS of survey pins of property completed In the survey pins of the property have been located and mapped. Next Black Canyon Open Space Locate, record and evaluate cultural resources May 2019. Survey Pin Map Created May Dylan Becker Process/Ongoin step is to perform the archaeological and cultural resource survey in Archaeological Survey on the Black Canyon Open Space property 2019. Archaeological/Cultural Survey g May or June 2019. Once a report is written up regarding he findings of Currently In Progress. DWB 09/25/2019 the survey, the Black Canyon Land Stewardship Plan will be updated 74 by OSAC/Staff. This update is currently being drafted for presentation to OSAC by OSAC Member Iron Mountain Opens Space Land Update the current land management plan as Update in The current Iron Mountain Open Space Land Management Plan has Shannon Solomon. A progress update Dylan Becker Management Plan required by the conservation easement progress expired and needs to be updated. should be provided by Shannon at the October 28, 2019 Regular Meeting of 75 OSAC. DWB 09/25/2019 Numerous sub-committee meetings held in March, April, May, June, and July of 2019 resulting in: Scope of work for trailhead signage maps has been completed and cost estimates received regarding design OSAC is planning for installation of trailhead Kim Johnson proposals. Cost estimates have also been Trailhead Signage In progress OSAC is working on preliminary sign design signage in six locations Dylan Becker received regarding the sign frame proposals. At the July meeting OSAC gave Staff the directive to move forward with a contract for 2-D maps and trail narratives. No New Progress in August 2019. DWB 76 09/06/2019 Marijuana Licensing Monitor Existing/Manage Licensee changes/New Kim Johnson Ongoing Manage owner changes, Process applications/Inspect at annual Staff working with Emerald Fields re dual Licenses Cy renewal, Medical License available-Notify of availability, establish license-CUP amendment required Cushenberry process procedures, process random applicadtion through CUP Amended code to require Dual License 77 Vacant License process this spring Bid Received-Budget request submitted Cy submitted hail damaged signs (not already reprinted) for insurance claim with Michelle Signs are ready for installation, installation will take coordination with Replace Damaged Markers, including bases Anthony City Clerk. Waiting on resolution of that Historic Markers In process Public Services, some installation involves reconstruction of base-no where necessary Cy claim to see if reinstallation is paid for. funding in place. Cushenberry Michelle is obtaining bid from Agave stonemason for installation of reprinted 78 signs. 79 Regular Operations
Planning Department / Code Enforcement (FTE 5) page 6 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in Deadline approaching, Delays, On Hold, for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Challenged Priority Project Project Project Description Acct code Status Notes / History Current Notes/recent updates 2 (list top 5) lead Transportation Advisory Board will be Historic Preservartion Commission MA transitioned to Karen Berchtold in keeping Housing Advisory Board KB/KJ Board, Commission, Committee with Karen's role in Transporation Planning. Planning Commission MA Ongoing Support Kim Johnson will provide support as Open Space Advisory Committee DB/KJ needed with all board/commissions, but will Transportation and Parking Board 80 MA/KJ focus attention on HAB, OSAC, and TPB.. Creative District Board KB El Paso County CDAB KJ Board, Commission, Committee Metro District SP+ Ongoing Participation Partners for Healty Choices PPACG TAC KB 81 KB Pikes Peak Regional Building There are concerns about performance and Manage Contract and Performance KJ Ongoing Provide building plan review and inspections, floodplain management 82 Departemnt effectiveness for MS community. Cy In progress-cooperatively with Fire Dept. Hotel Inspections Inspect all hotels for Compliance Ongoing 83 Cushenberry Annual inspections Engage consultant to lead community through KB will start this: research scope, engage some community food Plan Manitou priority action, also in Envir Comprehensive Food assessment KB Ongoing 84 assessment process, outcome will be action plan advocates for input, solicit bids - goal to undertake fall 2019. Resolution Mayor, envir advocates prepared a resolution of Aaron Schultz will be engaged on contract basis to assist with specific Expect Council to approve in September. Environmental Resolution 14 environmental actions to be undertaken in KB Ongoing projects. Karen to provide overall guidance, tech support. Some Some overlap with Plan Manitou. 85 next 1-7 years. actions can be managed by Planning, many outside our expertise. Karen has been researching update process and timing. FEMA funding for updates/25% match required ("in kind" staff support qualifies as match). Attended Department of HOmeland Security and The City's HMP was approved by FEMA in Emergency Management training on 8-16-19. DHSEM staff Hazard Mitigation plan update summer 2017. We need to update plan in 5 KB Ongoing recommend we apply for funding in Oct 2019. KB will prepare memo - years or it will expire. should get CA/CC direction before moving forward, including on project management. If funding received, would initiate Planning 86 process in fall 2020.
Planning Department / Code Enforcement (FTE 5) page 7 of 7 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks
ABB C DEFG H I color key Ongoing, on schedule, in Deadline approaching, Delays, On for Past deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Hold, Challenged Priority Target Completion Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates 2 (list top 5) Date Pursue upgrades to the camera system Camera System for start and stop recrding and to SGT Sevene Active June 30, 2020 3 comply with current law Complete a threat assessment and Crisis Response for SGT Warden develop a crisis response plan for all Active July 31, 2020 Schools (Gillis) 4 schools in District 14 Maintain a downtown business presence with uniformed officers and Downtown Walking Beats SGT Sevene Active March 31, 2020 review the appropriate dates / times for 5 foot patrols Establish and complete an equipment Equipment accountability and inventory list for the SGT Ballard Active March 31, 2020 6 department Create an efficient and comprehensive Evidence Management plan for the intake, release, and SGT Warden Active November 30, 2019 7 destruction of evidence Field Training Officer Review and amend the field training SGT Sevene Active December 31, 2019 8 Program program to meet the needs of the office Edit and establish a control numbering Forms SGT Ballard Active March 31, 2020 9 system for all department forms utilized Establish and implement a timely and Hiring Process standardized approach to hiring in order Chief Churchill Active December 31, 2019 10 to maintain adequate staffing Revise the IA process and implement Internal Affairs an appeal process to address Chief Churchill Active June 30, 2020 11 employee conflict Establish and implement a training Leadership Training Chief Churchill Active June 30, 2020 12 process for newly promoted individuals Establish and implement a timely and LEEP (Illegal Camping SGT Ballard standardized approach for addressing Active March 31, 2020 Program) (Johnson) 13 homeless campsites National Integrated Ballistic Establish a policy and/or procedure for SGT Warden Information Network the testing and submission of firearms Active December 31, 2019 (Kelemen) 14 (NIBIN) into NIBIN Establish and implement a key control PD Keys process for the inventory, issuing, and SGT Ballard Active December 31, 2019 15 accountability of department keys Edit and maintain policy for greater Policy & Procedure, Lexipol specificity to the department and SGT Warden Active January 31, 2020 16 incorporation of issued directives Establish a quartermaster program for Quartermaster Program the issuance and replacement of SGT Ballard Active June 30, 2020 17 uniforms and equipment Establish a social media platform to Social Media SGT Sevene Active September 30, 2020 18 enhance communication with the public Develop and maintain operational plans Special events for the various events throughout the SGT Sevene Active June 30, 2020 19 year Develop and maintain standard Standard Operating operating procedures for the multitude All SGT's Active June 30, 2020 Procedures 20 of functions performed Develop a standardized and systematic Use of Force Review approach to the review and assessment SGT Warden Active March 31, 2020 21 of use of force incidents
Police Department (FTE 18) page 1 of 1 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks AB C DEF G H color key Ongoing, on schedule, in process, for Deadline approaching, Delays, On Hold Past deadline, Stopped, major delay Inactive Complete active 1 statuses: Priority Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates 2 (list top 5) Checking status on the facilities roof repair due to Facility roof repair Roy Chaney Complete Work begins week of May 20-24 Completed 6/21/2019 3 hail storm. Project delegated to Public works Recreation Survey/New Conduct recreation survey to determine recreation Completed and trying out soccer, flag football, running and day camps this Roy Chaney Complete Presented to council and is complete 4 Programming needs in the city and adding new programs. summer.
Pool & Fitness Center website Update facilities website each week with activities Roy Chaney/ Complete Added new summer programs Completed 5/15/2019 maintenance and special events. TiAna Pauley 5 Ongoing, on Kiddie Pool winterizing Prepare kiddie pool for winter closing. TiAna Pauley schedule, in Close kidiie pool for winter by the end of October 6 process, active Adult spa grouting and spring Drain and grout/repair as needed and prepare area Roy Complete Completed 5/10/2019 7 maintenance for summer Chaney/Staff 8 Facility Stucco repair and painting Need to repair stucco and paint facility Roy Chaney Complete Repairs to stucco/ painting completed Completed 7/10/2019 gutters started 7/9/19 invoice updated/approved due to underestimated Gutter repairs/replacement need to replace old gutters Roy Chaney Complete completed 7/12/19 9 gutter linear length To prevent kiddie pool flodding due to rains, will add Kiddie Pool flood mitigation work Roy Chaney Complete Extra drain pipe added and improved landscape drainage. Completed 5/14/2019 10 additonal flood prevention
11 spa outdoor pump room roof roof leaking old and partially collapsed TiAna Pauley Complete scheduled to start during august closure 24-30 Completed 8/30/19
12 Locker room epoxy repair patch work needed for epoxy coming up in showers TiAna Pauley Complete scheduled to start during august closure 24-30 Completed 8/30/19 need to install outlets for all exstension cord outlets on deck install w/switches TiAna Pauley Complete scheduled to start during august closure 24-30 Completed 9/5/19 13 connections
14 Multipurpose room flooring new flooring to be installed as matting comes in TiAna Pauley Complete s
Pool and Fitness Center (FTE 4) page 1 of 1 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks
AB C DEF G H color key Ongoing, on schedule, in for Deadline approaching, Delays, On HoldPast deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Priority (list 2 top 5) Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates Surveyor is gathering existing data, and IGA signed with CDOT fall 2017; RFQ issued for design, consultant geotech drilling is complete with draft report selected 2018--Consultant contract to Council Jan. 2019 to PPRTA underway. Please participate online Feb 2019. RRFQ release for design, consultant selected BHI. through an interactive map and survey! Manitou Avenue 5c Park to Contract to Council 1/6/2019 to PPRTA 2/8/19. Surveying, SUE, Soils https://bhi.mysocialpinpoint.com/manitou- Street Rehab. 39-499-832 John Merritt Working Serpentine work to commence in advance of design in mid March. Project site avenue-improvements.Public meeting held created by consultant, outreach has begun. in July, contract negotiations w/JR Design must be completed by 11/30/2019; with construction to begin Engineering complete, contract ready for in 2020. presentation to Council/PPRTA for Project 3 and Construction Managment. RFB issued twice. Second issuance in 1/2019 gained two bidders. Near Drury roofing contractor nearing completion City Facility Roof Repairs Hail damage repair Kevin French Drury Construction selected. CIRSA is reviewing contract and bid as Completion of roofs 4 of 3/6/19. Bridge deck replacement project initially scoped, estimators rejected Contract approved to proceed by City rehab of deck due to girder twisting. Design plans developed in 2018 Scheduling for Councel on 1 October 2019. Terra Builders by BHI, rejected due to cost and scope. PARAB will need to wegh in Schryver Pedestrian Bridge Prefab bridge 39-499-835 Shelley Cobau Manufacture of was selected as Primary contracror for a on design approach. Estimates gathered for deck/girder/rail bridge total of $178,588 out of an approved budget replacement 1/2019. Staff to review bids and determine if RFB of $220,000. Savings of $41,412. 5 issuance is needed. Design (trail and ped bridge) complete in 1/19. OSAC and PARAB Creekwalk Trail (Schryver to seeking grant funding to construct. Trail design 39-495-802 Shelley Cobau On Hold Mayfair) 6 Grant for construction declined/not awarded. Project on hold. Canon Avenue Bridge fundiing approved by CDOT, and TIP Researching options regarding Canon ave Canon Ave Bridge Bridge rehab John Merritt agreement received 4/19. Construction to occur after 5c project is Bridge 7 On Hold completed. Sara Hartley coordinated new bridge initially. FEMA funds for removal of existing culverts in amount of 45K; BHI has completed 60% plans Spring Street Bridge New bridge 39-496-804 Jeff Jones On Hold On-hold, researching alternatives for new bridge, across conservation easement owned by B. Koerner. 8 Temporary bridge will be removed once new bridge is completed Contract w/Schmidt paving executed spring 2018, project held while utility improvements were placed on Ute Trail and Fountain Place. Weather now delays paving of Ute Trail, Fountain Place, Church and Brook, Elk Path. Schmidt contacted again 2/25/19 and stated these 2018 Paving Projects mill/overlay Shelley Cobau Complete projects will be first when the batch plant reopens. Anticipate paving to begin 3/31/19.
Paving completed 4/26/19; striping on El Paso to be completed by 9 5/10/19. 10 2019 Utility Projects water/sewer lines Rich Fabbro Delay RFB must be issued for utility projects ID'd in Capital Plan 11 2019 Paving Projects mill/overlay Jeff Jones Delay RFB must be issued for paving projects ID'd in Capital Plan Contract executed, surface to be placed as soon as weather permits, Mid-March 2019
Schryver Playground Surface ADA compliance Chris Hogan Complete ADA compliant playground surface has been placed, and restretched to take out rills. Glazier Fencing is fabricating the wrought iron fence, which should be placed by mid-May 2019. Fencing completed 12 7/12/19. Design contract executed fall 2018. Otak/Loris was selected via RFQ process. Soils/SUE/survey data collected 3/1/2019. Public outreach will be activated in April. See contract for schedule. Biweekly progress meetings are conducted through design process.
Becker's Bridge New bridge Shelley Cobau On Schedule Shelley Cobau/Nichols met at OTAK 4/4/19.Design team participated in Mobility Summit on 4/24/19. Existing information being gathered. Public outreach plan developed, and underway. Public outreach meeting held in July, bridge design theme narrowed to preferred 13 alternative.
Public Services (FTE 27 plus p/t Arborist) page 1 of 4 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks
AB C DEF G H color key Ongoing, on schedule, in for Deadline approaching, Delays, On HoldPast deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Priority (list 2 top 5) Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates Project included by PPACG into Long Range Plan estimated adoption 9/19; TIP application for 2023/2024 funding to be made in 10/2019. Staff attends CP Road meetings monthly, and will continue to seek alternate funding mechanisms. Sharrows will be placed as soon as Crystal Park Road sidewalks/signage Shelley Cobau On Schedule temperature allows 5/1/2019.
Survey of small r/w section will be completed by 6/1/19. Staff will place sharrows and share the road signage by 5/15/19. Sharrows 14 placed on schedule. Estimates are being gathered 2/21/19. Estimates in place, work to begin 5/1/19. Contractor has identified Crystal Hills Road drainage Mike Essam Complete Work completed. issue with existing inlet. This inlet will be removed and two additional 15 placed--in progess. Estimates gathered from fencing companies; selection based on low bid made w/two companies, contracts being drafted 3/4/19 Schryver Playground fencing, Schryver Trash Enclosure, metal fencing around playground Kevin French Complete Wooden trash enclosure complete. Wrought iron fence is being fencing at WTP fabricated for placement. Should be placed by mid-May 2019. Fence 16 around playground started on 5/21/19--in progress. Consultant selected, BHI. Project underway to take complex matrix of 1700 ADA defiecient locations and develop prioritization matrix and capital plan. Project 80% complete. Biweekly progress meetings are ADA Compliance Study ADA Capital Plan Jeff Jones In process held with the consultant. Take presentation to Council in April 2019.
Draft report and five year CIP completed. Will place on worksession 17 in June due to council workload. PM to develop list of 2019 projects for City Stone Mason. Need list by 2/1/19 so mason can schedule 2019 work. Shelley Cobau will now manage mason.
2019 Masonry Projects Bridge restoration, wall repair, step repair etc. Jeff Jones In Process Projects will be listed separately hereon, and three have been added to improve tracking of mason's work. Mason did complete Swirl bumpout and numerous downtown masonry repairs in May. They will now be working on larger projects, which will be separately listed 18 hereon. Aly McAlexander is coordinating a resurvey of Crystal Hills Cemetery to solve issues with plot locations. Draft completed, staff to review and get surveyor to finalize. CP Road pilot area survey estimate requested by Shelley Cobau 2/21/19. Crystal Hills Cemetery; Crystal Park Road, other Aly McAlexander, 2019 Survey Projects In Process locations as needed Lynn Johnson Staff secured refund of Cemetery Software, and surveyor is finalizing plat. CP road pilot area contract signed and scheduled. Surveyor located r/w on Ute Trail. Cemetery plat completed, will be taken to 19 Planning Commission in August for consideraiton. Plans being developed. All area's cleared for architect to measure. Inspection of HVAC and heating completed. Public Services Remodel Remodel City Facility 39-499-845 Jeff Jones In Process Design received from CHORD designs. Researching grant money to 20 finance majority of project Contact consultant already selected (CHORD)in 2017 to verify they are still interested/able. Per CA delay until reorg/restructure needs at City Hall are completed. Per CA Roy Chaney, this can be re-started. Jeff Jones / Roy City Hall Remodel Remodel City Facility Chaney In Process See notes.
Chord has been asked for new estimate, once received, contract will 21 be developed for Council consideration. repair wall damaged by sidewalk project. City On-Call mason under contract, work to happen during Spring Break to avoid conflict with School. El Monte Wall repair damaged retaining wall Lynn Johnson Complete Wall repairs completed by oncall mason, during spring break 2019 so 22 not to affect schools. Estimates being gathered. Work should occur during spring break. El Monte Stormdrain complete placement of inlets Mike Essam Complete Drainage repairs completed via concrete/drainage contractor-during 23 spring break 2019 so not to affect schools. Public Services (FTE 27 plus p/t Arborist) page 2 of 4 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks
AB C DEF G H color key Ongoing, on schedule, in for Deadline approaching, Delays, On HoldPast deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Priority (list 2 top 5) Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates RFQ drafted and sent to PARAB for review 2/26/2019. Last comments received 3/5/2019. Incorporate comments and issue by onboard gardening professionals to take care of 3/11/2019. City Gardening Contract Shelley Cobau Complete City gardens RFP responses for gardening contract due 3/29. Contractor selected by City Council. Scope developed and contract sent to selected 24 Contractor on 4/26/19. BHI contract executed, and biweekly meetings held. Draft plan to Council worksession 3/2019. incorporate comments and concerns, presented to MSF 3/1/2019; back to Council 3/12/2019 O&M manual was put on hold by CA Ash, Determine impact of WC 1 & 2 on Mineral WC Functionality Study Shelley Cobau In Process and will be restarted. Full completion by Springs and develop O&M plan for channel Contractor proceeding with Operations and Maintenance Manual. end of August. Mineral Springs Foundation indicated at their regular meeting on 4/25/18 that they are comfortable/concur with BHI findings. 25 Functionality report complete and supported by MSF. DOLA has indicated that mid-year allocation DOLA grant application submitted fall 2018. Notice of award received of funding by Council will not jeopardize Facilities and Parks Master Plan Develop CIP for all city facilities to aid in capital Jeff Jones In Process in 1/2019. Project to Council in January, 50% match funding not funding. Funding approved at mid-year and 10 year CIP planning approved. Take back to council at mid-year during budget cycle. budget adjustment. Will commence upon 26 reciept of grant agreement. Project completed. Attended 3--day training and staff is successfully participate in redesign of City website, and updating FB and City webpage. Website Design Lynn Johnson Complete develop PSD page 27 Downtown staff is assisting PSD with updates
Electrical issues downtown street Kevin French / Issue RFB to electrical contractors target completion date 9/1/2019 $20,000 projected in 2020 budget for modify outlets to Code complaince Shelley Cobau On Hold 28 trees repairs Contractor estimates gathered, due to cost, RFB was drafted, sent to IMEG for review. Pre-bid conference conducted.
Kirk Greasby / WTP Filter Rebuild rebuild Filter media 52-493-746 Rich Fabbro In Process RFB issued for filter media, contract being negotiated will bring to Council for approval 5/21/18. Contractor's estimate was erroneous, Rich Fabbro working to rectify. Contract negotiations/scope resolved. 29 Rich Fabbro to present to City Council 8/6/19. Replacement of Backflow Meter replace failed component Kirk Greasby Complete To be in place by 3/31/2019 Completed by Timberline. 30 at WTP Met w/Danny Geick and asked for preferred template. Will reach out develop MOU with School District for sidewalk MOU w/MSD14 Shelley Cobau Delay again for preferred template, as this has not yet been received (as of maintenance on El Monte as directed by Council 31 7/24/19). Street beautification and task list developed 2/28/19. Complete all tasks by 4/30/2019 or as weather permits. Jared Fawver / Curb joints will be made a separate project Downtown Maintenance Striping, and refreshing of downtown facilities In Process Brooker as this will require an RFB. Projects completed, other than masonry repairs and placement of 32 meltdown pavement markings. Issue task order to oncalls for scoping report by 5/1/19 Structural Scoping report Lover's Wall to e. of Wichita lot near angle of repose-- Shelley Cobau In Process Mason to look at repair at sinkhole (4/29/19), once wall repaired flow Lane Wall need to scope repairs fill will be placed. Task order not yet drafted for scoping report. 33 Masonry work completed 5/31/19. Damage assessments conducted by CIRSA. Determined only PD and Shelley Cobau, PSD vehicles that were on lease purchase would be repaired via All repairs completed. Polaris purchase 2018 Fleet Hail Damage Repair facilitate repair of damaged fleet CIRSA Complete John "JT" Todd discussions with staff, CA and Mayor. Remaining settlement dollars complete. 34 could be used to acquire much needed snow removal equipment. Equipment bids gathered and purchases made. First equipment Acquisition of Snow Removal research and determine needs and acquire Chad Forsett Complete delivered 2/15/2019; other equipment secured and being built by All equipment purchases completed 3-1-19 equipment equipment 35 selected vendor. Vendor selected based on lowest of four estimates. TIP funded design for cooridor; Brook Street to Ruxton Avenue Design Jeff Jones Active Need to draft RFQ for CDOT review 36 Manitou Avenue Urban Tree Survey Complete. Aly McAlexander will utilize this Urban Tree Survey and 5-year Jeff Jones / Aly PARAB authorized $25K to proceed with CSU and City Arborist In Process information to develop 5-Year Tree Planting Plan--estimated tree planting plan McAlexander tree planting - 50% completed on 2-15-19 37 completion date 9/30/2019
38 HazMit Staffing Grant DOLA grant extension to fund positions in HazMit DOLA Shelley Cobau On Hold Staff sent letter to DOLA in January requesting funding extension. Dola has not approved.
39 Schryver Tree Trimming trim widow makers from trees at Schryver Aly McAlexander Complete Public Services (FTE 27 plus p/t Arborist) page 3 of 4 \\MSFIVE‐11\PublicFolders$\Projects List\ 2019 Current / near‐future CoMS Projects Tasks
AB C DEF G H color key Ongoing, on schedule, in for Deadline approaching, Delays, On HoldPast deadline, Stopped, major delay Inactive Complete 1 statuses: process, active Priority (list 2 top 5) Project Project Description Acct code Project lead Status Notes / History Current Notes/recent updates Shelley Cobau participated in GOCO orientation, GA Abeyta to determine next steps. Shelley Cobau has secured grant agreement, researching to see if Resolution was prepared, because Resolution Jeff Jones / determines who is authorized to sign Grant Soda Springs Park Phase One Park Beautification Project In Process PARAB wrote grant in late 2018. GOCO grant awarded 3/3/2019 Abeyta Agreement. Grant Agreement signed and executed. Copy recieved from GOCO 7/22/19. Coordination meeting held Abeyta/Jeff Jones/Shelley Cobau. Jeff Jones will draft RFQ for design firm to 40 prepare construction documents. Staff emailed USGS 4/4 and 4/23 for status. USGS forwarded multi-year JFA type contract on 5/16/19, and is now redrafting Mineral Springs USGS pressure USGS to place pressure gages on several Contract drafted, waiting on USGS to send final (timeline affected by 52-492-424 Rich Fabbro In Process for single year. Once redrafted staff will gages springs. government shutdown) take to City Administrator for signature. Contract executed. Kickoff meeting 41 w/USGS conducted. Checkdams to slow sediment from Sunshine Trail Sediment is being delivered in large quantities, creating issues with Washington Bypass Drainage Mike Essam Complete checkdam placement complete 42 to 1000 feet above inlet downstream areas.
43 East Spa Pedestrian Bridge Repair South Abutment Patsy's Bridge 39-496-805 John Merritt On hold Stone mason unable to repair, needs engineering and reconstruction Re-emgaging with stone mason
Scheduling for Requested estimate from Schmidt paving Held numerous meetings with residents over last two years, to secure end of October for first section (Canon to RCBC). Will Narrows Road Paving pave privately held areas of Narrows Road 39-496-812 Jeff Jones required Rights to Enter. Some residents have participated in cost or First of research easements and determine if fire share. Unable to secure all needed rights to enter. Project on hold. November hydrant is within utility easement. 44 Rich Fabbro is coordinating with Rentricity, Micro-Hydro Plant small power plant to supply power to WTP 39-499-911 Rich Fabbro On Hold Loan application submitted by Finance Dept. Approved 4/1/19 and installation inside the WTP has been 45 determined to be the preferred approach. RWP project left slash, downed trees, abandoned gas line on access Raw Water Pipeline Restoration CSU contracted with TRAX, city to pay 50% Rich Fabbro Complete road. Pay from contingency, all slash and downed timber removed. post construction 46 Gas line removed. Video inspection, Water Storage Video inspect both tanks to determine condition 52-492-454 Rich Fabbro Complete 47 Tanks of lining, super structure etc. Crystal Hills Tank Cathodic 52-492-453 Get power to tank and install cathodic protection Rich Fabbro In Process 48 Protection and 454 Shelley Stone mason will continue with annual bridge maintenance. Historic Bridge rehab work Stonemason repointing historic bridges In Process 49 Cobau Completed Old Man's Trail, El Paso, and upper Ruxton Bridges. Box culvert in r/w was repaired by CDOT in fall of 2018. Staff approached and secured PPRTA funding to repair remainder. Shelley Ruxton Creek Box Culvert Repair stone culvert under Mountain Man PPRTA Complete Contract with Stonemason approved by Council on 6/21/19. Staff will Cobau take to PPRTA for approval in July. Contract approved by PPRTA 50 Board, staff securing rights-to-enter. Work to begin 7/29/19 Surface under the Peeps is currently hard pack dirt. Staff would like to improve surface as required to make it fall safe. Parks Lead Chris Chris Hogan will place ADA Compliant Surface @ Peeps place artifical turf fall surface below PEEPs. Chris Hogan In Process artifical turf at earliest opportunity. 51 PARAB approved artifical turf placement at their meeting on 6/3/19. numerous PRV's are not functioning as intended Faulty PRV on Crystal Park Road repair Rich Fabbro / PRV replacements and do not have gages to allow for easy Complete Replace broken PRV's throughout distribution system completed 5/24/19. Need valve insertion to Eric Karlson 52 checking of water pressures. get PRV on Pawnee repaired. Grading work to remove spoil pile needed, place split rail fence, install fence and remove drainage pipe on Gerard "Star" Tot Lot Complete remove chainlink. Split rail on S. Side completed 6/2/19; old chain link Fence completed 7/1/19 private property. Starling 53 removed; grading completed.
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