St. Fagans Community Council Minutes of the Council Meeting held on Monday 1st April 2019 at 7.00pm in the Village Hall

Present: Councillors F Lewis (Chairman) K Fiander, A Gaughan, J Griffiths, J Hughes, C O’Brien, T Pallier, C Price Apologies: Councillors None received In Attendance: Clerk Mr A Gowman Mr R Tebboth, Chairman, Standards and Ethics Committee, Council Mr S Thomas, Chairman of Pentrych Community Council and member of the Standards and Ethics Committee,

The Chairman opened the meeting and welcomed everyone in attendance.

Minute No. 19.04 1 Declarations of Interest

Councillors Lewis and Price declared an interest in item 8.

2 Attendance of Chairman of the Standards and Ethics Committee, Cardiff Council.

Mr Tebboth introduced himself and explained that the committee had considered ways to improve its engagement with Community Councils and have agreed a programme of actions to facilitate this, and promote high standards of conduct, this has been communicated to community councils. Members of the committee are also encouraged to attend a Community Council meeting to familiarise themselves with the work of Community Councils and it is in this capacity that he was present.

3 Minutes of the Council Meeting Held on 4th March 2019

Members approved the minutes with the addition to minute 19.03.03 that Remus were “not yet operational” at Trem Y Coed and the Chairman signed them accordingly.

4 Matters arising from the minutes (not included elsewhere on the agenda)

4.1 Reference minute no. 19.03.07 b) it was noted that the temporary sewerage extraction pipe was still in use – the Clerk was instructed to write to Ian Maddox (Cardiff Council), Persimmon Homes and Dwr Cymru to establish the position.

4.2 Reference minute no. 19.03.09 a) Cllr Pallier reported that he had visited the resident to explain the Council’s position on the matter.

The Clerk gave members an update on a number of issues following his Clerk’s meeting with Cardiff council’s monitoring office and other Cardiff officers on 13th March as follows:

 A review of the county boundaries of by the Boundaries Commission is underway, members have the opportunity to make comments on an individual basis. 1

 A review of the polling districts and stations is currently being undertaken by Cardiff Council. After a discussion on the merits of different locations for stations it was decided that members should submit any views they may have on an individual basis.  Draft /Elections (Wales) Bills – published on 12th February 2019 and include two major items: o Change of name for the Welsh Assembly to Senedd o Reduction in voting age to 16 years of age for local elections (probably to include community and town councils), the next local authority elections are due in May 2022

5 Police Matters

Members were disappointed not to receive updated police crime statistics despite a promise that they would be supplied monthly prior to Council meetings.

Cllr Hughes reported good news in respect of the “nuisance neighbour” on the development near Clos Y Cwarra who has now vacated her property. Cllr Fiander reported a video taken by a resident of attempted car thefts on the Trem Y Coed estate

Members noted that there was a PACT meeting on 2nd April which Cllrs Fiander and Pallier were intending to attend. In particular they will be raising the issue of off road bikes in Westfield Park/Plymouth Woods.

6 Public Session

There were no members of the public in attendance.

7 Community Projects

7.1 Rhydlafar Park

It was RESOLVED to remove the request to Cardiff Council that they remove the stone surface and replace with slate following their error for which they had apologized (reference minute no. 19.01.07).

It was noted that Cardiff Council have now given permission to SFCC to arrange the following works at Rhydlafar Park:  construction of the path to the picnic benches  move a rubbish bin from the pay area to the picnic benches  install a rubbish bin on the lamp post by the school bus stop

Cllr Williams is still progressing the installation of the defribillator.

7.2 Westfield Park

The picnic benches in Westfield Park are in need of repair – Cllr Pallier undertook to report back on the requirements ahead of drafting a specification and obtaining quotes.

Cllr Hughes confirmed that he will obtain quotes for window boxes to be located under or on the “Welcome To” signs.

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7.3 Trem Y Coed

The Clerk was instructed to liaise with Adam Spiller of Persimmon Homes to site the noticeboard at Trem Y Coed.

7.4 Village – War Memorial Maintenance and Cleaning

It was RESOLVED to accept the quotation from Ivor Phillips Sculptors of £300 per annum for a 3 year period for the maintenance and cleaning of the war memorial in the village.

7.5 Newsletter

The Clerk explained that due to various IT problems the newsletter would be presented for approval at the next meeting. It was accepted that the Council may need to purchase a computer as the clerk has been using his own equipment to date, the previous clerk has confirmed that the council’s computer no longer worked.

8 Planning

8.1 Cardiff LDP/NWG

There is a meeting of NWCG on 2nd April 2019

8.2 Other Planning Applications

Cllrs Lewis and Price declared an interest in application 19/00512/DCH. There were no objections raised in respect of the application.

The planning matters in the following tables were considered – there were no objections.

Applications Date Application No. Applicant Proposal Address 1/3/19 19/00373/MJR Mr Nicholas Discharge of condition 3 (Construction Great House Farm Holm Oak Management Plan of 13/00435/DCO Michaelstone Road Projects 1/3/19 19/00461/MJR Redrow Homes Discharge of Conditions 17 (Phasing) 21 North West Cardiff (South Wales) Residential Travel Plan, 22 Traffic Monitoring at Site Accesses) and 62 (Archaeology) of 14/02733/MJR

See email response submitted by CC 11/3/19 19/00489/MJR Redrow Homes To change the house type at Plot 70 from Plot 70 Amberley to Warwick – previously Land South of approved under 17/00414/MJR Road 6/3/19 19/00512/DCH Mr Davison- Extensions and alterations to main Michaelstone Cottage, Sebrey dwelling, refurbishment and alterations Persondy Lane and adaptation of part of existing stable St Fagans p=block as ancillary residential accommodation, retention of garage building

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Discharge of Conditions Date Application No. Proposal Address 6/3/19 18/02758/MJR Condition 20 (Allotment strategy) of 14/02733/MJR Plasdwr 8/3/19 19/00435/MJR Application for approval of reserved matters (Appearance, Part 1 of Phase 2B Scale, Layout, Landscaping and Non-Strategic Access) for Land South and North the development of 58 dwellings. of Llantrisant Road 12/3/19 18/02784/MJR Condition 18 (Design Code) of 14/02733/MJR Plasdwr 14/3/19 18/01364/MJR Condition 26 (Travel Plan) of 16/00106/MJR Goitre Farm Llantrisant Road 18/3/19 19/00529/MJR Conditions 17 (Trees) and 19 (Cemp) of 14/02157/MJR in Land South and North respect of area covered by reserved matters application of Llantrisant Road 19/00435/MJR

Decisions None to report.

8.3 Cllr Hughes expressed concern about the future development of the recently closed Michaelstone College with rumours circulating of 400 new homes and a link to the site of the now closed pub on the other side of Drope Road. This would add significant volumes of traffic to an already busy area. The Clerk was instructed to contact Cardiff Council to establish whether there any plans. 9 Environmental Matters

9.1 Highways The newly replaced manhole on Castle Hill is making a loud noise but is expected to settle in, members were asked to report back if it continued. There was concern that the newly marked box junction between Falconwood Drive, Michaelstone Road and Cwrt Y Cadno was unsafe due to the alignment between the turnings being directly opposite each other. The Clerk was instructed to contact Cardiff Council to highlight the matter.

9.2 Street Cleaning/Litter The next litter pick will be on Saturday 4th May and will be followed by a social event in the Plymouth Arms.

9.3 Council’s land at the Railway Line The Chairman reported that Cardiff Cllr Michael Michael has confirmed that the rubbish bin at the railway line can be added to Cardiff Council’s emptying route.

9.4 Other Environmental Issues Cllr Pallier reported an increasing problem with the use of airguns in Plymouth Woods, members agreed that the best advice is to call 999 and he undertook to raise the matter at the PACT meeting. The Clerk is to email Chief Inspector J Hill with the Council’s concerns.

10 Wales National History Museum/St Fagans Castle No matters were raised.

11 One Voice Wales Cllr Hughes reported that were increasing the OVW funding settlement by £2k to approximately £95k which left the organization with a considerable shortfall and they are exploring ways to increase their revenues. There is an area committee meeting on 15th April at which Derek Evans from Audit Wales will be presenting. 12 Correspondence and Other Communications The Clerk reported the following items of correspondence since the last meeting. 4

Ref Date Item Action 1 15/03/2019 Business Wales - Brexit: Plan Adjust Forwarded - 18/3/19 Innovate 2 Forwarded - 18/3/19 A shared community - CCC Charter with 12/03/2019 CCs 3 11/03/2019 OVW March bulletin Forwarded - 18/3/19 4 11/03/2019 OVW - Training Courses Schedule Forwarded - 18/3/19 5 15/03/2019 Email from Mark Drakeford's office Forwarded - 19/3/19 6 18/03/2019 Email from Graham Thomas Forwarded - 19/3/19 7 19/03/2019 Email from Pentyrch CC re: Brofiscin Forwarded - 19/3/19 Quarry 8 19/03/2019 Planning Aid Wales Training Event Forwarded - 19/3/19 9 19/03/2019 Email from Chris Hyde re: Tree cutting in Forwarded - 20/3/19 Coed Bychan 10 20/03/2019 Speedcamera email To members 11 18/03/2019 Traffic Flow Data - Groesfaen Forwarded - 21/3/19 12 09/03/2019 Email from Mr Allen re: a missing bus stop Made contact with Stagecoach sign on Llantrisant Road Buses who have confirmed by email that they will resolve the matter - email of thanks from Mr Allen

13 21/03/2019 Email from NRW - Brofiscin Quarry Forwarded - 22/3/19 14 22/03/2019 Email to Ian Maddox, CCC - Kissing Gates Forwarded to FL/JH/KF- 22/3/19

15 20/03/2019 Great British Spring Clean Forwarded - 22/3/19 16 22/03/2019 Email re: planning list distribution 22/03/2019 17 22/03/2019 Hinkley Point Consultation - 2 emails 22/03/2019 18 19/03/2019 Email from Pentyrch CC - Response to Forwarded - 25/3/19 planning application 19/00461 19 25/03/2019 Forwarded - 25/3/19 Email from resident - bikers in Plymouth Woods 20 25/03/2019 Email with video - bikers in Plymouth Forwarded - 25/3/19 Estate woods To be raised with Chief Inspector J Hill

13 Finance

13.1 Requests for Financial Assistance None received

13.2 Finance Report Members considered the monthly financial report (Appendix A) which was approved by the Council with the following payments being approved:

£ Mr D Barnard Clerk's gratuity fund - minute 18.07.14 - N.B. members noted that this was being paid without PAYE deductions 3,744.00 and that Mr Barnard would be incorporating this into his self assessment return. The Clerk will advise HMRC of this. Mr A Salary and Expenses - March 2016 Gowman 386.33 5

HMRC PAYE - January to March 2019 294.49 XLN Wifi - March - £59.88 per month 59.88 Cllr J Hughes Expenses - March 2019 141.00

13.3 The schedule of attendances and website statistics was noted.

th 13.4 Following a meeting at Pentyrch CC on 27 March attended by the Chairman and the Clerk with, amongst others, senior Cardiff Council finance officers, members scrutinized a schedule detailing the calculation of the Council Tax Base for 2019/20. The Clerk explained the way in which the base is compiled and answered queries in this respect.

14. Date and Time of the next Meetings

AGM – 6.30 pm on Thursday 9th May 2019

Monthly Meeting – 7.00 pm on Thursday 9th May 2019

Venue will be The Old Post House as the village hall is unavailable.

The Chairman thanked everyone for their attendance and the meeting closed at 9.25 pm.

Confirmed as a correct record: Dated:

……………………………………….. ………………….

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