2020 NTD Reporting Policy Manual
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Office of Budget and Policy National Transit Database 2020 Policy Manual FULL REPORTING The contents of this document do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. Grantees and subgrantees should refer to FTA’s statutes and regulations for applicable requirements. 2020 NTD Policy Manual TABLE OF CONTENTS List of Exhibits ................................................................................................................. vii Acronyms and Abbreviations .......................................................................................... x Report Year 2020 Policy Changes and Reporting Clarifications ................................ 1 Introduction ........................................................................................................................ 2 The National Transit Database ...................................................................................... 3 History ........................................................................................................................ 3 NTD Data ................................................................................................................... 4 Data Use and Funding ............................................................................................... 8 Failure to Report ...................................................................................................... 10 Inaccurate Data ....................................................................................................... 11 Standardized Reporting Requirements ....................................................................... 11 Reporting Due Dates ............................................................................................... 11 Data Validation ........................................................................................................ 13 Financial Data Requirements .................................................................................. 14 Service Data Requirements .................................................................................... 17 General Data Formatting Rules .............................................................................. 17 Reporting Rules and Regulations ........................................................................... 18 Reporter Types ............................................................................................................ 18 Urban Reporters ...................................................................................................... 18 Rural Reporters ....................................................................................................... 19 State DOT Reporting Structure ............................................................................... 20 Transit Asset Management (TAM) Reporters ......................................................... 23 Voluntary Reporters ................................................................................................. 24 Continuing Grant Requirements .............................................................................. 24 Transit Agency Profile Requirements .......................................................................... 25 Basic Information (Form P-10) ................................................................................ 25 Table of Contents — i 2020 NTD Policy Manual Modes and Types of Service (Form P-20) ............................................................. 26 Reporter Users (Form P-30) .................................................................................... 36 Reportable Segments (Form P-40) ......................................................................... 37 Segment Requests .................................................................................................. 47 Basic Agency Information Requirements .................................................................... 48 Identification (Form B-10) ............................................................................................ 49 Organization Types.................................................................................................. 49 Demographic Data ................................................................................................... 51 Contractual Relationship Data Requirements (Form B-30) ........................................ 53 Competitively Bid vs. Negotiated Agreements ....................................................... 53 Purchased Transportation Fare Revenues ............................................................. 54 Reporting Contract Data for Vanpools .................................................................... 54 Contract Capital Leasing Expenses ........................................................................ 55 Direct Payment ........................................................................................................ 55 Contract Cost ........................................................................................................... 55 Other Costs Incurred by the Buyer.......................................................................... 56 Key Relationships Between Forms ......................................................................... 56 Financial Data Requirements ......................................................................................... 58 What to Report ............................................................................................................. 59 Fully Allocated Costs ............................................................................................... 60 How to Record and Report Financial Accounts .......................................................... 61 Allocating Costs ....................................................................................................... 61 Direct vs. Shared Costs ........................................................................................... 62 Bonds and Loans ..................................................................................................... 64 Funding Sources (Form F-10) ..................................................................................... 65 Directly Generated Funds ....................................................................................... 66 Public Funding Relationships .................................................................................. 73 Local and State Government Sources .................................................................... 74 Federal Government Sources ................................................................................. 76 ii — Table of Contents 2020 NTD Policy Manual Non-Added Revenues ............................................................................................. 81 Capital Expenses (Form F-20) .................................................................................... 82 Project Classes ........................................................................................................ 83 Project Categories ................................................................................................... 85 Predominant Use ..................................................................................................... 88 Purchased Transportation ....................................................................................... 89 How to Collect and Report Financial Data: Full Reporter Requirements ................... 90 Operating Expenses: USOA Functions and Object Classes (Form F-30) ............. 90 Operating Expenses: USOA Object Classes — Reconciling Items (Form F-40) 102 Non-Public Transportation Expenses ................................................................... 103 Service Data Requirements (Form S-10 & MR-20) ...................................................112 Service Supplied ........................................................................................................ 113 Revenue Service ................................................................................................... 113 Deadhead .............................................................................................................. 114 Actual Service Data ............................................................................................... 115 Vehicles Available for Annual Maximum Service ................................................. 120 Vehicles Operated in Annual Maximum Service .................................................. 121 Scheduled Service ................................................................................................. 123 Charter Service ...................................................................................................... 126 School Bus Service................................................................................................ 126 Volunteer Service .................................................................................................. 126 Service Consumed ..................................................................................................... 127 Unlinked Passenger Trips ..................................................................................... 127 Sponsored Service ...............................................................................................