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2019 NTD Policy Manual for Reduced Reporters

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2019 NTD Policy Manual for Reduced Reporters Office of Budget and Policy National Transit Database 2019 Policy Manual REDUCED REPORTING 2019 NTD Reduced Reporter Policy Manual TABLE OF CONTENTS List of Exhibits .............................................................................................................. v Acronyms and Abbreviations .................................................................................... vii Report Year 2019 Policy Changes and Reporting Clarifications .............................. 1 Introduction ................................................................................................................... 6 The National Transit Database ................................................................................... 7 History .................................................................................................................... 7 NTD Data ................................................................................................................ 8 Data Use and Funding .......................................................................................... 11 Failure to Report ................................................................................................... 14 Inaccurate Data .................................................................................................... 15 Standardized Reporting Requirements ..................................................................... 15 Reporting Due Dates ............................................................................................ 15 Data Validation ..................................................................................................... 16 Financial Data Requirements ............................................................................... 17 Service Data Requirements .................................................................................. 20 General Data Formatting Rules ............................................................................ 20 Reporting Rules and Regulations ......................................................................... 21 Reporter Types ......................................................................................................... 21 Urban Reporters ................................................................................................... 21 Rural Reporters .................................................................................................... 22 Transit Asset Management (TAM) Reporters ....................................................... 26 Voluntary Reporters .............................................................................................. 27 Continuing Grant Requirements ........................................................................... 27 Transit Agency Profile Requirements ........................................................................ 28 Basic Information (Form P-10) .............................................................................. 28 Modes and Types of Service (Form P-20) ............................................................ 30 Reporter Users (Form P-30) ................................................................................. 37 Basic Agency Information Requirements ................................................................. 38 Identification (Form B-10) ......................................................................................... 39 Organization Types ............................................................................................... 39 Demographic Data ................................................................................................ 41 Contractual Relationship Data Requirements (Form B-30) ....................................... 43 Competitively Bid vs. Negotiated Agreements ...................................................... 44 Table of Contents — i 2019 NTD Reduced Reporter Policy Manual Reporting Contract Data for Vanpools .................................................................. 44 Capital Leasing Expenses .................................................................................... 45 Direct Payment ..................................................................................................... 45 Contract Cost ........................................................................................................ 45 Other Costs Incurred by the Buyer ....................................................................... 46 Subsidy Contract Type ......................................................................................... 46 Key Relationships Between Forms ....................................................................... 47 Financial Data Requirements ..................................................................................... 48 What to Report .......................................................................................................... 49 Fully Allocated Costs ............................................................................................ 50 How to Record and Report Financial Accounts ......................................................... 51 Allocating Costs .................................................................................................... 51 Direct vs. Shared Costs ........................................................................................ 51 Funding Sources (Form RR-20) ................................................................................ 54 Directly Generated Funds ..................................................................................... 54 Non-Federal Funding Sources .............................................................................. 58 Federal Government Sources ............................................................................... 60 Non-Added Revenues .......................................................................................... 65 Service Data Requirements (Form RR-20) ................................................................ 67 Revenue Service ....................................................................................................... 68 Incidental Transit Service ..................................................................................... 68 Vehicle Revenue Miles and Vehicle Revenue Hours ............................................ 68 Unlinked Passenger Trips ..................................................................................... 72 Vehicles Operated in Annual Maximum Service ................................................... 78 Deviated Services ................................................................................................. 78 Volunteer Resources ............................................................................................ 79 Service Data for Intercity Bus Subrecipients ............................................................. 79 §5311 Intercity Bus Vehicle Revenue Miles .......................................................... 80 §5311 Intercity Bus Unlinked Passenger Trips ..................................................... 80 Non-Reportable Service ............................................................................................ 80 Deadhead ............................................................................................................. 80 Charter Service ..................................................................................................... 81 School Bus Service ............................................................................................... 81 Safety Data Requirements .......................................................................................... 82 Reportable Events .................................................................................................... 82 ii — Table of Contents 2019 NTD Reduced Reporter Policy Manual Asset Inventory Data Requirements .......................................................................... 84 Transit Asset Management Performance Measure Targets (Form A-90) ................. 85 Capital Responsibility ........................................................................................... 85 Performance Target Categories............................................................................ 86 Agency Tiers ......................................................................................................... 87 Group Plan Sponsors ........................................................................................... 88 Transit Agency Facilities ........................................................................................... 89 Station Criteria ...................................................................................................... 89 Stations and Maintenance Facilities (Form A-10) ................................................. 89 Transit Asset Management Facilities Inventory (Form A-15) ................................ 93 Vehicles .................................................................................................................. 106 Revenue Vehicle Inventory (Form A-30) ............................................................. 106 Service Vehicle Inventory (Form A-35) ............................................................... 118 Federal Funding Data Requirements ....................................................................... 122 Reporting Federal 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