Tender Notice No: PA/C/LEASE/II/2015
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Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch
Central Railway Pune Division Commercial Branch Central Railway Tender Document Leasing of SLR Pune Division Commercial Branch Central Railway Pune Division Cost : Commercial Branch Central Rs. 1000Railway/-(Rs. One Thousand Pune) for Division SLR Commercial Branch
(Not transferable) Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Central Railway Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Pune Division Commercial Branch Commercial Branch,
Pune Division
CENTRAL RAILWAY
Tender Notice No: PA/C/LEASE/II/2015 29.10.2015
OPEN TENDERS FOR LEASING OF SLR SPACE
The Senior Divisional Commercial Manager, Pune Division, Central Railway, Pune for and on behalf of the President, Union of India, invites sealed tenders from Cargo Carriers, Courier Companies, Transporters, Parcel Lease Holders and any other interested persons but having valid registration with Pune Division for leasing of 4 tonnes space (3.9 tonnes for Duronto Trains ) in SLRs for transportation of parcels in the trains as per Annexure-VI, consisting of separate compartments, on payment of lump sum rates (rates vary from train to train) for transportation of parcels .
Interested Registered lease holders of Pune Division, who desire to avail the space, can participate in the tender on payment of prescribed EMD separately for each compartment (Space). Sealed Tenders along with requisite Earnest Money Deposit (EMD) in the form of Banker’s Cheque/ Bank Draft should be dropped in the box kept in the office of the Sr. Divisional Commercial Manager, Commercial Branch, Central Railway, DRM’s office, Besides Hotel Le Meridian, RBM Road, Pune-411001.
Tender document can be obtained between 11.00 Hrs to 17.00 Hrs on all working days from the date of publication from the office of Sr. Divisional Commercial Manager, Central Railway, Pune. Details are also available on website.
Tender documents down loaded from website should be submitted along with a separate Demand Draft of Rs. 1000/- for 4 / 3.9 tonne SLR drawn from a Nationalised or Scheduled Bank towards cost of the tender document in favour of Sr. Divisional Finance Manager, Central Railway, Pune. Forms downloaded from website should be submitted along with an undertaking as per Annexure VII at Page Number 48
The entire tender document including the list of trains , reserve price ,space availability and other relevant details is available on the website. The tenderer should specifically and clearly state in his offer the train Number and compartment i.e. SLR for which he is submitting his tender offer.
Tender forms should invariably be accompanied with a photo copy of a valid Registration certificate issued by Central Railway, Pune as applicable to the unit offered. (i.e. Category B for SLR) along with the Money Receipt issued by this office towards sale of the Tender Forms( in case of tender documents procured from the office) alongwith a copy of the Audited Balance Sheet and Profit & Loss account of the last Financial year.
Please note Ambiguous or incomplete offers will be summarily rejected. The entire Tender document containing 48 pages inclusive of the Annexure-I to Annexure-VII should be submitted in a sealed cover duly signed & stamped on each page along with relevant EMD and copy of Registration Certificate issued by Pune Division as applicable for the unit alongwith a copy of the Audited Balance Sheet and Profit & Loss account of the last Financial year.
Tenderer may be present at the time of opening of the tenders, if they desire so. The Tender offers are deemed to be valid for acceptance for a period of 90 days from the date of opening of the tender. Late, delayed or incomplete tenders and/ or with insufficient EMD and other details will be summarily rejected.
Sale of Tender Document: The Tender Document containing terms & conditions will be on sale in the office of Sr. Divisional Commercial Manager, Commercial Branch, Central Railway, DRM’s office, Besides Hotel Le Meridian, RBM Road, Pune- 411001 for Rs. 1000/- (One Thousand Only) for 4/3.9 tonnes space in SLR. Cost of tender form is non refundable.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 2
Schedule of the tender Date Time Last date for issue of tender documents 03.12.2015 17.00 Hrs Last date for submission of tender documents 04.12.2015 15.00 Hrs Opening of tenders 04.12.2015 15.30 Hrs Note: • Notwithstanding anything Railway Administration shall reserve the right to cancel / reject tenders at any stage of all or any train without assigning any reason. In such an eventuality, the EMD of the bidders will be refunded. • In case the date of opening of tenders happens to be a declared holiday, tenders will be opened on the next working day. • Ambiguous and conditional offers are liable to be rejected.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 3
Salient features of the tender are as follows:
Description of the tender Leasing of 4/3.9 tonnes SLRs of trains originating on Pune Division.
Earnest Money Deposit. Rs. 1,00,000/- for 4/3.9 tonne SLR in the form of Demand draft/Banker's Cheque of a Nationalised/Scheduled Bank drawn in favour of Sr. Divisional Finance Manager, Central Railway, Pune Cost of Tender Document. Rs.1000/- for each unit of 4/3.9 tonnes
Validity of Offer 90 days. Period of Contract 3 years if rate offered is more than reserve price and 1 year if offer is less than reserve price and more than 50% of reserve price.
Sale of Tender Document. From 11.00 to 17.00 hrs on all working days from the date of publication Date of publication. 29.10.2015 Last date of sale of Tender Document 03.12.2015 upto 17.00 hrs Last Date & time of acceptance of tender 04.12.2015 upto 15.00 hrs document Date of Tender Opening 04.12.2015 at 15.30 hrs
Website address of the Tender www.cr.indianrailways.gov.in Criteria for Allotment of SLRs. The first SLR will be allotted to the 1st highest eligible bidder (H1) and the remaining SLR compartments will be allotted to the 2nd highest eligible bidder (H2) and 3rd highest eligible bidder (H3) i.e. according to the availability. Tender committee may award contracts for the compartment to the highest offers received (H-1, H-2 and so on) provided the offers are above the prescribed minimum benchmark for accepting the offers for such leasing and difference between highest and lowest acceptable offer is not more than 10%. If no offer(s) is received above the prescribed reserve price then Railway may consider offer(s) below reserve price for reduced period of 1 year. The minimum benchmark for accepting the offer(s) shall be 50% of the prescribed reserve price for that category of service/train. This provision shall not be made applicable in case of leasing of SLR in trains notified in Scale R (under Rajdhani Parcel Service scale) and Scale P (under Premier Parcel Service scale) for which offers below reserve price will not be accepted. Please Note: The tender offer should be filled in neat and clear handwriting. Over writings and erasures if any should be attested with the countersign of the tenderer. If the tenderer desires to participate for more than one unit of parcel space separate tender forms/offers are to be submitted in separate sealed envelopes for each unit /parcel space they desire to participate in duly mentioning Train Number and the unit on the envelope which are to be dropped in the tender box kept in the office of Sr. DCM/Pune.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 4
Annexure-I OFFER/QUOTATION Tender notice No: PA/C/LEASE/II/2015 Dated: 29.10.2015
Name (In capitals) Name of Firm/Company Address in full
Bank Name & Account Number Telephone Number Bank IFSC code
To, The Sr.Divisional Commercial Manager, Central Railway,Pune Division, Pune. Madam/Sir, Sub: Tender for leasing of 4/3.9 tonnes space in SLR.
1. I/We have gone through the terms and conditions enumerated by the Railway Administration for leasing out of 4/3.9 tonne SLR space by trains. I/We do hereby offer my/our rates and agree to abide all the terms and conditions i.e., for leasing of 4/3.9 tonne SLR space, subject to availability and scope. 2. I/We hereby tender for leasing for Train Number ______for one unit of 4/3.9 tonnes SLR space at the rate as under (strike out whichever is not applicable) :-
1 Rate offered per trip for : Rs. (in figures)______4/3.9 tonnes SLR Rs. (in words)______
2 Days of loading : Sun Mon Tue Wed Thu Fri Sat
(Mention specific days of the week e.g: Mon,Tues, etc. by ticking (√) the box below the days and marking (NO) in case he doesn’t wish to load on given day)** 3 Leave desired per year (one day : permitted after 30 operations) (specify Number of Days)
4 Total days of loading = : (4 – 3)
5 Intermediate loading/unloading stations :
6 Details of Earnest Money: Deposit Amount DD/MR/Bankers cheque Date Name of Bank Number
** (Specify the day) (Subsequent request in this regard will not be entertained).
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 5
Note: • Offers below Reserve Price but above 50% of the Reserve Price shall also be considered by Railways for trains except those classified under Scale R and Scale P, but for a period of one year. • 2% Development surcharge & service tax as applicable will be levied on the Lumpsum Rate offered by the successful tenderer. • If the date of opening of tenders happens to be a declared holiday, tenders will be opened on the next working day. • The scheme of registration of lease holders is a continuous process and will remain open throughout the year. Any new entrant can get registered in the Senior Divisional Commercial Manager’s Office, Central Railway, Pune at any time by submitting an application with relevant documents for verification. However, the registration is subject to the fulfillment of certain condition as prescribed in the policy. • For further details regarding the registration interested parties may contact the office of the Sr.Divisional Commercial Manager, Central Railway,Pune on any working day. • All correspondence/communication shall only be made through post at the address mentioned in the tender document/registration certificate, the Railway administration shall not be responsible for any delay/loss or no delivery of the correspondence/communication • Communication through facsimile, e-mail or telephone shall not be considered genuine unless confirmed in writing through letter.
The following are the enclosures that are to be submitted along with the tender document: 1) Copy of certificate of Registration issued by Pune Division (Category B for SLR) . 2) Copy or original Money Receipt in proof of payment towards tender forms. In case of forms downloaded from website separate Demand Draft towards cost of tender forms. 3) Bankers Cheque /Demand Draft of a Nationalized / Scheduled Bank towards EMD of the tender. 4) Entire tender document along with terms and conditions containing 48 number of pages duly signed and stamped on each page. 5) A declaration to the effect that the registration has not been cancelled by any Railway/division or the tenderer/firm has not been debarred from any new lease tender should be submitted in the format at Annexure II 6) A tenderer applying for more than one SLR by any train has to submit separate tender document for each of the SLR he / she is bidding for. Each of the tender document should be complete in all aspects duly containing all enclosures as above. 7) The Audited Balance Sheet and Profit & Loss account of the last Financial year . 8) Railway reserves the right to change or amend any of the clauses of the tender due to change in Policy.
I/we hereby declare that all information submitted by me/us is true and correct. In the event, it is found to be false at any stage before or after award of the contractor and in the event I/we deliberately defraud the Railways my/our registration is liable to be cancelled, registration fee forfeited and also my/our existing lease contracts shall be cancelled.
I/We enclose the documents as per list above along with the tender documents ( Tenderers must (√) the Sr. numbers above )
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 6
Annexure-II DECLARATION
I/We herewith declare that:
1) I/We are registered leaseholder in ------Railway/------division of ------Railway. 2) The registration No. being ------valid for a period from ------to ------. 3) My/Our registration has been cancelled on date ------for ------reason. 4) I/We have been debarred from fresh registration by ------division of ------Railway on date ------for a period of ------years. 5) Punitive action has been taken against me/us by ------division on ------Railway and the details are ------. 6) I/We have to pay Rs.------(Rs. ------) towards due to ------division /------Railway.
I/We hereby declare that all information submitted by me/us is true and correct. In the event, it is found to be false at any stage before or after award of the contract and in the event I/We deliberately defraud the Railways my/our registration is liable to be cancelled, registration fee forfeited and also my/our existing lease contracts shall be cancelled.
Signature of leaseholder or Authorised representative (With date and place)
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 7
Annexure -III Instructions to the Tenderers. Open Tender for leasing of 4 /3.9 tonne space in the SLRs in the Mail / Express & Passenger trains Originating from Pune Division, Central Railway. Introduction
Open Tenders are invited in sealed covers by the Senior Divisional Commercial Manager, Central Railway, Pune on behalf of the President of India from registered lease holders of Pune Division only for leasing of 4/3.9 tonnes space in the SLRs of the Mail / Express & Passenger trains of Pune Division.
The tender document containing details of trains wherein availability of leasing of parcel space is proposed along with the reserve price and lease duration are available in the office of Sr. Divisional Commercial Manager, Central Railway, Pune on payment of prescribed cost towards the Tender document. The tender document is also available on: www.cr.indianrailways.gov.in. Application form for each SLR should be submitted separately with separate EMD.
Eligibility :
The tender is open to all valid registered leaseholders of Pune division. For participating in SLR lease the party should have a valid registration under Category – ‘B’ on Pune division.
The registration of the tenderer should be valid on the date of opening of the tender. Any person or cargo operator or transporter having Indian citizenship, or any agency or company registered in India or manufacturer company of Joint Venture company registered under Company’s Act, is eligible to get her/him/them registered under the scheme.
The tender application should also be accompanied by an Audited Balance Sheet and Profit & Loss account of the previous financial year. The Audited Balance Sheet and Profit & Loss account should be certified by Chartered Accountant.
The annual turnover of the leaseholder shall be: Category For participation in tenders of Annual turnover ‘B’ SLRs Rs. 50 lakhs
Earnest Money Deposit:
i. The Tender application shall be valid only if accompanied by a valid Earnest Money Deposit (EMD) as per details below: ii. Unit for which tender offered Amount of EMD in Rs. Mode of payment Each 4/3.9 tonne space in SLR 1,00,000 Banker’s cheque or Demand Draft drawn from a nationalised or Scheduled Bank
The Demand Draft / Banker’s Cheque should be drawn in favour of the “Senior Divisional Finance Manager, Central Railway, Pune ’’of the Nationalized Bank or the Scheduled Bank approved by Reserve Bank of India. Tender/Quotations not accompanied by valid Earnest Money Deposit will be out rightly rejected.
iii. The tenderer should note that Earnest Money Deposit in any form other than those mentioned above is not acceptable. iv. No reference to the previous deposit of Earnest Money & Security Deposit for adjustment against the present tender will be accepted & any request for recovery from any Security Deposit against the present tender will not be entertained. v. No interest will be payable by the Railways on the Earnest Money Deposit.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 8
vi. On allotment of contract, the successful bidder (leaseholder) shall be required to commence the loading within a period of 15 days, failing which the contract will be terminated and Earnest Money/ Security Deposit will be forfeited. vii. If the Highest bidder fails to take up or to start the lease contract, he will be debarred at least two years from participating in the tender on Pune division.
Submission of Tender Documents
The quotation/offer is to be submitted in this Tender document itself duly signed with full postal address and telephone number in a sealed cover, duly super scribed on envelope “Tender for leasing of 4/3.9 tonnes SLR space by Train Number.______Train name ______.
The schedule of the tender is as under: Schedule of the tender Time Date Last date for issue of tender documents 03.12.2015 17.00 Hrs Last date for submission of tender 04.12.2015 15.00 Hrs Opening of tenders 04.12.2015 15.30 Hrs i) The tender offer i.e. Rates should be filled in neat and clear handwriting. Over writing and erasures should be countersigned. Offers with overwriting erasures will be treated as invalid if the same is not attested by a counter sign of the tenderer.
ii) The tender for each SLR should be dropped in separate sealed envelope for each unit in the tender box.
iii) The Tenderer is requested to carefully read the tender document in full, make themselves aware of the terms and conditions and abide by them.
iv) The entire tender documents duly filled in with signature of the authorized leaseholder/representative and stamp of the office/firm along with relevant EMD, copy of valid certificate of registration and a copy of the Audited Balance Sheet and Profit & Loss account of the last Financial year must be submitted accordingly.
v) Tenders submitted in other than prescribed form will not be accepted.
vi) Late tenders (received after closure of the tender box) will not be accepted or considered.
vii) The tenderer while submitting tender shall be required to give the following information in the tender form in order to assign the inter-se position failing which the tender shall be assigned inter-se position by the Railway administration duly taking into consideration the interest of the Railways.
a) Number of days lease (loading) required: The prospective bidder should clearly mention the days of lease required by ticking (√) in the boxes below the day’s indicated in the tender form.
b) In cases, where the leaseholder does not want to operate the lease contract on all the days of service available, then he shall also be required to mention the specific day of week (say Monday, Tuesday, Wednesday, Saturday etc) on which he doesn’t want to operate the lease contract by marking (NO) in the boxes below the day’s indicated in the tender form at Annexure-I.
c) Number of days leave required (one leave after 30 lease operations is permitted i.e. maximum 12 leave during a year in case of train services having 365 days of service in a year). The prospective bidder must clearly mention the number of days of leave required per year in clear terms. No ambiguous and conditional mention of the leave desired shall be considered.
d) Intermediate loading/unloading facility – The tenderer shall be required to mention the name of intermediate station(s) where he wants to carry out loading/unloading operation.
e) The condition for loading/unloading of parcels at intermediate station(s) from the leased SLR/VP, can only be accepted, if it is found operationally feasible and the intermediate station(s) mentioned by the leaseholder in the tender form have not been restricted by the concerned zonal railway/division for handling of leased parcel traffic. Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 9
Criteria for accepting offers below the Reserve Price. The minimum benchmark for accepting the offer(s) shall be 50% of the prescribed reserve price applicable for that category of service/train (except – trains notified under (i) Rajdhani Parcel Service under Scale R and (ii) Premier Parcel Service under Scale P) for full leased capacity of that unit, which is to be leased out. This shall be applicable to short term lease of one year and temporary lease.
Opening / Acceptance / Rejection of Quotations & Execution of Agreement: i. The offers of all trains will be opened at 15.30 hrs on 04.12.2015 in the Senior Divisional Commercial Manager’s Office, Central Railway, Pune. The tenderers or their authorized representatives may remain present if they so desire, at the time of opening the tenders. ii. The tender carrying the highest offer will be accepted, subject to the condition that the tenderer fulfils other conditions as applicable to the SLR leasing mentioned in the terms and condition of tender document. iii. On acceptance of the tender, a written advice to that effect will be sent to the concerned tenderer. On receipt of such an advice, the concerned tenderer shall execute an agreement on a non - judicial stamp paper of Rs.100/- along with required security deposit within a period as specified in the letter of acceptance (LOA) i.e. prior to starting of loading in SLR. iv. The tenderer while submitting tender, shall be required to give the following information in the tender form in explicit terms, failing which the Railway administration reserves the right to interpret the number of loading days and leave days in the favour of Railway Administration in order to safeguard the interest of Railways. a) Number of days lease required. In cases, where the leaseholder does not want to operate the lease contract on all the days of service available, then he shall be required to mention the specific day of week (say Monday, Tuesday, Wednesday, Saturday etc) on which he wants to operate the lease contract. b) Number of days leave required @ one leave after 30 lease operations i.e. maximum 12 leave during a year in case of trains running daily. c) Intermediate loading/unloading facility – The tenderer shall be required to mention the name of intermediate station(s) where he wants to carry out loading/unloading operation. d) In case the leaseholder exceeds the number of leave as mentioned by him in the tender form, he shall have to pay full freight. The Railway administration reserves the right to accept or to reject any offer. Authority for acceptance or otherwise for the offer will rest with Central Railway administration which does not bind itself to accept any offer nor to assign any reason for rejecting the same.
Deposit of Advance Freight. a) Prepayment of lumpsum leased freight should be one day in advance from the nominated day of loading within ‘business hours’ of the parcel office. If the lease holder fails to deposit freight one day in advance from the nominated day of loading 5% surcharge on lumpsum leased freight will be levied. Details of terms and conditions of the leasing are enclosed. b) The Earnest Money Deposit of all unsuccessful bidders will be returned after finalization of tender. c) The security deposit shall be equivalent to 10 (ten) days lumpsum leased freight (accepted rates) of the leased parcel space or minimum amount of Rs.1,00,000/- for one 4/3.9 tonne compartment of Brake vans (SLR). d) The EMD of the successful bidders will be returned only after the receipt of Security deposit i.e. equivalent to 10 days of lumpsum leased freight. Or the EMD shall be adjusted against the Security deposit if the successful bidder so desires.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 10
e) Mode of security deposit: In the form of Bank guarantee or DD in favour of Sr. DFM C.Rly. Pune. f) Leaseholders desirous to loading from intermediate station should pay the advance lump sum leased freight at the originating station only.
Handling of Parcels i. The lease holder will have to do entire handling of consignment himself including collection of parcels / packages etc. from the parties and arrange to dispatch the same by loading / unloading at originating/destination and intermediate stations in allotted brake van space of nominated trains at own cost and risk within the permissible free time. Loading/unloading facility at intermediate staions will be allowed at such station(s) which are mentioned by the tenderer/leaseholder in the tender form subject to the station(s) having stoppage time of train at that station for 5 minutes or more in case of SLR subject to the same has not been restricted by the concerned Railway. ii. Leaseholder will be liable to produce clear photo copy of the ‘Money Receipt’ as documentary proof in regard to payment of lumpsum leased freight for leased parcel space of SLR of a particular train/day at any time while transporting his/her consignments. iii. The leaseholder (for parcel space) shall not assign and sublet this space or any part thereof to any other person / persons. iv. Lease holder will have to submit a letter indicating the names of his representatives with their specimen signature to CPS of the concerned parcel office at originating station for day to day documentation and other related correspondence at the time of starting the lease loading.
Escalation of Freight Charges Due To Budgetary Increase i. Budgetary or any other increase in the tariff rates shall be made applicable in case of leased traffic during the currency of contractual period. The lumpsum leased freight shall be increased /decreased accordingly, on prorata basis. ii. Whenever tariff rates are increased /decreased, the lumpsum leased freight will be increased /decreased on prorata basis even in case of parcel leasing tenders, which are in process or under finalization stage. iii. However, revision of categorization of service/train, consequent upon up-gradation of train in higher scale or vice versa, shall not be made applicable to lease contracts during the currency of contractual period.
Payment of Taxes / Octroi / VAT etc.
Levy of surcharges under the scheme i. The leaseholder will have to pay ‘Development charge’ or any other charges levied by the Railway Administration on the freight over and above the Lumpsum leased freight. ii. The leaseholder shall be liable to pay ‘Service Tax’ as imposed by the Central Government from time-to-time for transportation of goods/parcels. iii. The surcharge leviable for bulky articles will not be applicable under the scheme as handling/loading/unloading is done by the leaseholder. iv. The leaseholder is solely responsible for payment of all Taxes / Octroi / VAT or any other charges to the Central & respective State Governments, local authorities directly.
Validity of Offer i. The offer is valid for 90 days after opening of the tender.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 11
Annexure -IV TERMS AND CONDITIONS OF THE CONTRACT. 1. Eligibility:
The tender is open to all valid registered leaseholders of Pune division. For participating in SLR lease the party should have a valid registration under Category – ‘B’ on Pune division. The registration of the tenderer should be valid on the date of opening of the tender. Any person or cargo operator or transporter having Indian citizenship, or any agency or company registered in India or manufacturer company of Joint Venture company registered under Company’s Act, is eligible to get her/him/them registered under the scheme.
The tender application should also be accompanied by an Audited Balance Sheet of the previous financial year alongwith the Profit & Loss Account. The Audited Balance Sheet and Profit & Loss account should be certified by Chartered Accountant.
The annual turnover of the leaseholder shall be: Category For participation in tenders of Annual turnover ‘B’ SLRs Rs. 50 lakhs
2. Earnest Money Deposit:
a. The tenderer shall pay the Earnest Money Deposit in the form of Bankers Cheque or Bank Demand Draft drawn in favour of Senior Divisional Finance Manager, Pune Division, Central Railway, Pune only from a nationalised or scheduled bank and enclose the same with the tender form for lease.
b. Earnest Money specified for bidding of parcel space is as under:
Unit Amount of EMD in Mode of payment Rs. Each 4/3.9 tonne 1,00,000 Bankers cheque or Demand Draft drawn from space in SLR a nationalised or Scheduled Bank
c. All participants in the tender will be required to deposit the above Earnest Money separately for each tender.
d. After finalization of tender, Earnest Money Deposits of all unsuccessful bidders would be refunded.
e. The tenderer should note that Earnest Money Deposit in the form of FDR or Bank Guarantee is not acceptable.
f. No reference to the previous deposit of Earnest Money & Security Deposit for adjustment against the present tender will be accepted & any request for recovery from any Security Deposit against the present tender will not be entertained.
g. No interest will be payable by the Railways on the Earnest Money Deposit.
h. On allotment of contract, the successful bidder (leaseholder) shall be required to commence the loading within a period of 15 days, failing which the contract will be terminated and Earnest Money/ Security Deposit will be forfeited.
i. The accepting authority will be empowered to condone the delay on the merits of the case on written application from leaseholder and give another 15 days (maximum period) to the leaseholder for commencement of contract. Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 12
j. If the Highest bidder fails to take up or to start the lease contract, she/ he will be debarred at least two years from participating in the tender in that division/zonal railway.
k. The Earnest Money Deposit of the successful tenderer would be adjusted against the Security Deposit payable towards the contract at the request of the bidder.
3. Security Deposit . a. The successful tenderer shall be required to pay the balance Security Deposit in Full ( or part if the adjustment of EMD is desired) in the form of Bank Guarantee only drawn in favour of Senior Divisional Finance Manager, Pune Division, Central Railway, Pune, covering the contract period + 3 months. On successful completion of the contract, the same will be refunded. b. In the event of any adjustment made by the Railway Administration from the advance Security Deposit, the licensee shall reimburse and recoup the same amount within 15 days from the date of communication of such adjustment. Security Deposit specified for operating lease of parcel space is given below:
Parcel Space Security Deposit in Rs, Mode of Payment 4/3.9 tonnes space 1,00,000 or 10 (ten) days lumpsum accepted freight in SLR :whichever is higher Bank Guarantee
In case of failure of the highest bidder/allottee of the contract to start loading within the stipulated period on account of over bidding or failure of the leaseholder to continue the loading during the contractual period without giving notice to railway administration, the Security Deposit/Performance guarantee shall be forfeited.
In all cases where an existing contract is cancelled by the Railway as a punitive measure, the Security Deposit/ perfomance guarantee shall be forfeited. ”Security Deposit/ perfomance guarantee “ will be refunded by the Railway Administration in following circumstances- i. After successful completion of contractual period; or ii. Termination of contract by the leaseholder by giving two months notice; or iii. Termination of contract by the railway administration on operational grounds. In all such cases, refund of “Security Deposit/ perfomance guarantee“ will be subject to clearance of all railway dues.
4. ADVANCE PAYMENT OF LUMPSUM LEASED FREIGHT. 4.1 Pre-payment of lump sum leased freight is compulsory under the scheme irrespective of partial / non- utilization of leased parcel space by the leaseholder. Lump sum leased freight charges will be calculated as per the lump sum rate fixed from lease originating to lease terminating station for full parcel space leased out irrespective of its actual utilization.
4.2 Payment of lump sum leased freight should be one day in advance from the nominated day of loading. Accordingly, lease holder shall be required to deposit lump sum leased freight one day in advance from the nominated day of loading, within ‘business hours’ of the parcel office. If the lease holder fails to deposit the freight one day in advance from the nominated day of loading, 5% surcharge on lumpsum leased freight will be levied.
4.3 Details of collection of advance lump sum freight shall be given in the Money Receipt itself indicating the following
(i) Date of collection of ‘lump sum leased freight’ (ii) Name of leaseholder (iii) Train No.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 13
(iv) Type of lease (SLR/VP etc.) (v) Capacity of parcel space leased out (vi) Days of loading of leased parcel space (vii) Amount of lump sum leased freight
4.4. The lease holder shall be liable to produce clear photo copies of the money receipt as documentary proof in regard to payment of lump sum leased freight for leased SLRs of a particular day at any time while transporting his consignment.
4.5 If the lease holder fails to load leased SLRs on any day without any genuine reasons and without prior permission of the Railway Administration, the lump sum leased freight for the day shall be forfeited. If the lease holder after commencement of the loading in leased SLRs fails to operate the contract continually for 10 days without giving any notice, his contract will be cancelled and security deposit forfeited.
4.6 Development charges of 2% & service tax shall be applicable to the lease holder on accepted rate.
5. Method of determining highest bid: 5.1 The tenderer shall be required to furnish the details in the tender form regarding number of days of operation of lease during a week and number of days of leave he wants to avail during a year.
5.2 The highest bid will be determined on the basis of total value of earnings offered by the prospective leaseholder during the contract period on the basis of declaration/details given by him/her in the tender form.
5.3 The Tender Committee shall evaluate tender on the basis of highest valuation taking into account number of loading days and number of days of leave specified by the tenderer in tender form. For example:- If a tenderer wants to operate lease contract 5 days in a week and desires to avail 9 days leave during a year, the contractual value of his tender will be worked out as per the following method:-
i A tender mentions say Total days of operation Monday, Tuesday, Wednesday, Thursday & Saturday= 5 during a year will be 5 x 52= days in a week for operation of lease contract. 260 days ii Leave required during a year – as mentioned by the 9 days tenderer in tender form iv Total Number of loading days =260-9 =251 days
Thus the tender will be evaluated equivalent to the bid amount for 251 days.
5.4 The remaining days of service during a week may be offered by the tender committee to the second highest bidder in the same tender. Tender Committee may negotiate with the second highest bidder to match with the rate of highest bidder, with a view to lease out parcel space of SLR only for remaining day/days of week.
5.5 If more than one 4 tonnes compartment of brake vans (SLRs) is to be leased out on the same train the contract is awarded through one tender for all the available compartments. Tender committee may award contracts for the compartment to the highest offers received (H-1, H-2 and so on) provided the offers are above the prescribed minimum benchmark for accepting the offers for such leasing and difference between highest (including highest existing lease rate) and lowest acceptable offer is less than 10%.
5.6 If no offer(s) are received above the prescribed reserve price, then offer(s) below the reserve price may be considered for reduced period as per norms given below.
SN Offered price Duration 1 At prescribed reserve price or above the prescribed Long Term Lease 3 years
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 14
reserve price 2 50% and above but less than 100% of the prescribed Short Term Lease 1 year reserve price
The offered rate will be linked with the lease period. The minimum benchmark for accepting the offer(s) for that category of Service/train will be 50% of the prescribed reserve price applicable for that category of train/service.
This provision shall not be made applicable in case of leasing of SLR in trains notified under Scale R and Scale P for which offers below reserve price will not be accepted. (Trains in scale R and P is mentioned in the Annexure-VI)
6. Lump sum leased freight payable: 6.1 Prepayment of the offered lumpsum leased freight is compulsory one day in advance of the nominated day of loading irrespective of partial/non utilisation of the leased parcel space by the lessee, except in case of leave or exemption.
6.2 Payment of lump sum leased freight should be one day in advance from the nominated day of loading within ‘business hours’ of the parcel office. Accordingly, lease holder shall be required to deposit lump sum leased freight one day in advance from the nominated day of loading. If the lease holder fails to deposit the freight one day in advance from the nominated day of loading, 5% surcharge on lumpsum leased freight will be levied.
6.3 The lumpsum leased freight shall be as per the lumpsum leased rate offered by the lessee and accepted by the Railway administration from the lease originating to the lease terminating station for the full parcel space leased irrespective of the actual utilisation.
7. Issuance of Money Receipt:
7.1 No Railway receipt will be issued by Railways for consignments being transported in leased parcel space. 7.2 In lieu of deposition of lumpsum leased freight in advance money receipt will be issued to the lease holder (s) for the entire capacity of leased parcel space from lease originating to the lease terminating station. Details of collection of advance lump sum freight shall be given in the ‘Money Receipt’ itself indicating the following:
(i) Date of collection of ‘lump sum leased freight’ (ii) Name of leaseholder (iii) Train No. (iv) Type of lease (SLR/VP etc.) (v) Capacity of parcel space leased out (vi) Days of loading of leased parcel space (vii) Amount of lump sum leased freight
7.3 Parcel Way Bill will not be issued in case of leased parcel traffic. Only ‘Money Receipt’ will be issued to the leaseholders for the amount of advance lumpsum leased freight deposited for entire parcel leased capacity from the lease originating to the lease terminating station indicating full particulars as per Para above.
7.4 The surcharge leviable for bulky articles will not be applicable under the scheme as handling/loading/unloading is done by the leaseholder.
7.5 The leaseholder shall not compete with Railways for the traffic being proposed or moved by the Railway for parcel/luggage transport.
7.6 The leaseholder shall be liable to deposit the lump-sum leased freight as mentioned in Para 7.2 above at the originating station itself with Chief Parcel Supervisor.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 15
8. Grant of leave to leaseholder.
8.1 The division will exempt the leaseholder to load the leased SLRs by granting a maximum leave as per declaration made by the tenderer/leaseholder in the tender form.
8.2 If a tenderer does not mention any leave or mentions ‘Nil’ in the column of leave, no leave will be granted.
8.3 The leave can be availed of by the leaseholder as per his choice at the rate of maximum one day after completion of 30 days of lease operation which can be accumulated and availed of at one time also.
8.4 If the leaseholder desires to avail leave on any day, he will be required to give notice atleast 24 hours in advance/before the scheduled departure of the train, to the Chief Parcel Supervisor of the originating station with copy to concerned Divisional railway HQ.
8.5 In all such cases, adjustment in lumpsum leased freight may be allowed for subsequent/future loading by the same leaseholder at the station itself, if advance payment of freight is made.
8.6 For the purpose of granting leave, the year will be counted from the date of commencement of contract, as mentioned in the agreement.
At the end of each year, accumulated leave will elapse and balance leave at the start of next year will start from ‘zero’.
8.7 In case the leaseholder exceeds the number of leave days as mentioned by him/her in the tender form, he/she will have to pay full freight of that day.
8.8 The zonal railway in cases where the leaseholder applies for leave at originating station and the same is granted, the originating station will convey the message to all the concerned intermediate stations through commercial controller/telephonically. On such days the leaseholder will not be allowed to load at any intermediate stations.
8.9 If the leased SLR is found to have been loaded by the leaseholder from any intermediate station on the day(s) of leave/exemption, his/her lease contract will be terminated and registration will be cancelled by forfeiting Security Deposit and Registration fee.
9 Failure of leaseholder in fulfilling his obligations after having started loading:
9.1 On allotment of contract, the successful bidder (leaseholder) shall be required to commence the loading within a period of 15 days, failing which the contract will be terminated and Earnest Money/ Security Deposit will be forfeited.
9.2 The accepting authority will be empowered to condone the delay on the merits of the case on written application from leaseholder and give another 15 days (maximum period) to the leaseholder for commencement of contract.
9.3 If the Highest bidder fails to take up or to start the lease contract, he will be debarred at least two years from participating in the tender in the division.
9.4 If the leaseholder fails to load leased Brake Van on any day without any genuine reason and without prior permission of the Railway administration, the lump sum freight for that day shall be forfeited.
9.5 If the leaseholder after commencement of loading in leased Brake Van fails to operate the contract continuously for 10 days without giving any notice his contract will be cancelled and security deposit forfeited. 9.6 In case of three such failures (in different leasing contracts on the division) within a period of 5 years, his registration will be cancelled along with other penalties Mentioned under Para 9.11 below.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 16
9.7 If it is not feasible for the leaseholder to continue the contract due to fluctuation in the market or any unforeseen reason, leaseholder can terminate the contract by giving 60 days notice to the Railway Administration “subject to completion of one year contractual period”. In such cases, security deposit will not be forfeited. 9.8 Whenever there is change in originang or terminating station or short termination of service of a train by Railway Administration and leaseholder of existing contract is not willing to continue the contract, he/she may be allowed to do so. In such cases, security deposit of leaseholder will be refunded even not fulfilling the condition of ’60 days advance notice’ and ‘condition of completion of one year contractual period’ (subject to clearance of all railway’s dues) provided a notification to that effect is issued by Railway Administration or CCM certifies that Railway is not in a position to run the service from/up to station as mentioned in the tender notification and agreement, after obtaining views of COM.
9.9 In case of dispute, on the part of Railway’s obligations, where lease contract could not operationalized by the leaseholder or suspended by Railway in certain circumstances like change of loading or unloading point, not providing service, not providing sufficient time for loading or other operational problems, Railway Administration (CCM) will be empowered to deal with such situation as deem fit, depending upon the merit of case as they are doing de-facto. If later on, the problem is resolved by Railway, the intervening period involved in resolving such disputes ( non operationalization of contract/ non loading by the leaseholder due to disputes) will be treated as ‘dies-non’.
9.10 In case of failure of the highest bidder/allottee of the contract to start loading within the stipulated period on account of over bidding or failure of the leaseholder to continue the loading during the contractual period without giving notice to railway administration, the Security Deposit/Performance guarantee shall be forfeited.
9.11 If the registration of a leaseholder is cancelled as a punitive measure, either for reasons of repeated over loading or for repeated failure to start loading after award of contract or for attempt to deliberately defraud railways or for repeated violation of any of the existing stipulation where cancellation of registration has been legislated as the penalty, then the entire registration fee would be forfeited. In addition to forfeiture of registration fee, all his existing leasing contracts being operated from that division would also be cancelled/terminated by forfeiting the Security Deposit/Performance guarantee . However, contract can be cancelled / terminated by the Railways with the approval of tender accepting authority. In addition to cancellation, such a leaseholder would be debarred from fresh registration for a period of 5 years. All the zonal railways will be informed the name of firm who has been debarred. Fresh registration will not be done by any of the zonal railways/divisions by the name of such firm/or leaseholder for a period of five years.
9.12 Appeal against cancellation of registration will lie to CCM Central Railway.
10. Adjustment in advance lump sum leased freight due to non loading of BrakeVan (SLR). 10.1 As mentioned below in Paras 10.1(i) and 10.1(ii) where non loading of parcel space by leaseholder is not due to leaseholder’s fault, lump-sum leased freight charges of that day deposited in advance will be adjusted against the next payment due and one day’s/trip’s less lump-sum leased freight charges collected accordingly. In case the day happens to be in the last period of the lease contract, then the advance lump sum leased freight paid will be adjusted against the advance lump sum leased freight payable by the leaseholder for any other leasing contract that he has at that station. In case the advance lump sum leased freight cannot be adjusted in this manner then the same shall be granted as a refund. (i) When the leased space is not made available by the Railway due to unavoidable circumstances including one of the following: (a) Damage to inside walls of SLRs due to theft during previous trip. (b) Breakage of floor. (c) Non-availability of SLRs. (d) SLRs sealed through to destination by railway staff at originating station. (e) Carriage of dead body in SLRs compartment. (f) Change of platform at the last moment.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 17
(g) Restriction to bring parcels on platform due to security arrangements for VVIP movement, important functions etc. In case restriction is imposed by the Security Agencies/ Delhi Police on loading/unloading of parcels at Delhi, New Delhi & Nizammuddin stations due to security arrangements in connection with Republic day or Independence day celebrations, exemption for loading/unloading of the leased unit on the days of restriction on which the train passes this station shall be considered. However, if the lessee is willing to load the leased unit despite such restriction, the same shall be permitted. For E.g. In case the restriction is on 26th, exemption for loading on 25th at Pune shall be considered. (h) Agitation/Strike by railway staff, etc. (i) when train is running on diverted route and does not pass through the station(s) where loading/unloading facility is provided. (ii) When the leaseholder is not able to load the parcel space due to unavoidable circumstance including one of the following: (a) Public agitation (b) Bandh (c) Natural calamities like EarthQuake, floods, breach etc. or on the day of Nation/ State election.
10.2 In case of circumstances mentioned above, when parcel space is not utilised for loading for no fault of leaseholder, he/she will be exempted from payment of freight for that particular day(s) (non-loading) subject to verification of circumstances by the multi-disciplinary team. If freight is deposited in advance, it will be adjusted against the next loading/payment. In case the freight cannot be adjusted in this manner, then the same may be granted as a refund. (i) In case of short termination of train service, the leaseholder will be allowed to avail the service upto destination/train’s terminating station, upto which train is running and freight will be collected proportionately upto that destination. (ii) If the leaseholder does not want to avail service upto short of destination, he may be exempted, provided-
(a) An application is made to CCM, for exemption of loading and payment of lumpsum leased freight on the day(s) of such disruption; (b) CCM certifies the operational constraints in consultation with COM.
10.3 If dead body is loaded in the leased compartment, the leaseholder can be granted adjustment of lumpsum leased freight for one days non-loading.
10.4 In all other cases, if the leaseholder fails to load the SLR, advance lumpsum leased freight collected, will be forfeited.
10.5 If the leaseholder has a genuine reason for not loading on that day he/she may prefer a claim for refund which will be dealt on merits.
11. Details of Manifest to be submitted by lease holder:
11.1 ‘Manifest’ will mention full particulars of train number, date, details of leased space, details of payment of lumpsum leased freight, Money Receipt number etc.
11.2 The leaseholder will be required to declare the content of each package/consignment in the Manifest and put up the label (Paste-on-label or through ink) describing the content in each package/consignment to transported by him/her in the leased SLR. The leaseholder must ensure that before loading the consignments description has been mentioned on each packages/consignment.
11.3 Each copy of ‘Manifest’ will be prepared in 4 copies. All the copies of each ‘Manifest’ will be signed by the leaseholder or his authorized representative.
11.4 All the copies of ‘Manifest’ will be signed and stamped by the parcel staff of originating station who will retain one copy as ‘record’ and return the other copies to the leaseholder.
11.5 Copy of the manifest must be submitted at the parcel office by the leaseholder or his representative before starting loading in the leased compartment.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 18
11.6 Representative of the leaseholder will be authorised to takeover and remove consignments from station premises on the basis of the 4th copy of ‘Manifest’ duly signed and stamped by the parcel staff of unloading station. This will be treated as an authority to take delivery and remove the consignments from railway station.
11.7 The leaseholder will be prima-facie responsible for correctness of entries made in ‘Manifest’ as well as actual number of consignments physically loaded/available in the leased SLR.
11.8 In case number of packages found are excess than the packages shown in the ‘Manifest’, a penalty of Rs.5000/- per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle.
11.9 In case the number of packages found are less than the packages shown in the ‘Manifest’, no penalty will be recovered, provided the total weight of the packages are within the permissible carrying capacity of that vehicle.
11.10 It will be the responsibility of the leaseholder to ensure that the total weight of consignments loaded in the parcel space is not beyond the permissible carrying capacity of that vehicle/unit leased out to him/her between any leg of its journey.
12. General terms and conditions 12.1. The Railway administration shall be only responsible to carry the brake van from originating to destination station and shall not be responsible for the contents.
12.2 Railway receipt will not be issued by Railway for the consignment being transported in leased parcel space. Only Money Receipt will be issued to leaseholders for the amount of advance lump sum leased freight deposited for entire capacity of leased parcel space from lease originating to lease terminating station indicating full particulars.
12.3 The lease holder shall be required to prepare detailed Manifest for consignments being transported by her/him. She/He shall be required to declare the content of each package/consignment in the manifest and put up the label (paste-on-label or through ink) describing the content in each package/consignment to be transported by him in the leased SLRs/VPs.
12.4 The lease holder must ensure that before loading the consignments description has been mentioned on each packages/consignments.
12.5 The lease holder shall be required to prepare detailed Manifest for consignments being transported by her/him, for each combination of loading and unloading station indicating stationwise details of number of consignments loaded in the leased parcel space (SLR/VP)
12.6 In case of loading from originating stations to different destinations only one manifest is required. (As per format at Annexure-V-A)
12.7 Lease holder shall be required to submit single manifest for loading of parcels from an intermediate station to various destinations. (As per format at Annexure-V-B)
12.8 Normally Railways will operate on the principle of ‘customer is always right’ however, Railway reserves the right to weigh the entire parcels of the leased unit and the lease holder shall arrange labours and facilitate the weighment. Loading/unloading will not be supervised by Railway staff. The originating station shall weigh at least 20 % (twenty percent) of the total leased traffic on daily basis, in such a manner that entire lease traffic, originating from a station is weighed in rotation.( For eg: if at a station, 20 SLRs are running on lease the parcel staff of that station shall weigh the parcels of at least 4 SLRs daily so that the entire leased SLRs i.e. 20 SLRs shall be covered in a week).Records of such weighment should be mentioned /kept in weighment register. In case of mis-declaration of commodity loaded in the leased SLR/VP penalty shall be imposed as per extant rules. Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 19
12.9 The licensee shall load only such commodities which are permissible to be booked as parcels under prescribed rules. In addition they shall not load any other commodities which are prohibited by the Railways or banned by the civil authorities from time to time or which are contraband / explosive / offensive dangerous goods. The Railway and other concerned department shall reserve the right to check the contents of the packages at any time to see that no dangerous, explosives, contraband or any other banned articles are loaded if such articles are found to have been loaded in the lease brake/parcel van, the consignor will be charged as under: a. If such articles are found to have been loaded in leased compartment SLR in contravention of the above Para, a fine of Rs.50,000/- shall be imposed on the lease holder. His lease contract will be cancelled. He shall be debarred from participating in the future tenders for one year. However he may continue the existing contract of other train if any. In addition to this he shall be liable for legal action as per provisions of Railway Act. In addition to above his registration may also be cancelled as per Para 4.15 of parcel leasing policy depending on the seriousness of the offence. b. Lease holder shall also be liable for any loss, injury or damage which may be caused by reason of bringing such offensive goods on the train as per provisions of Railway Act, 1989.In case of false declaration of any commodity, the lease holder and owner of the goods shall be punishable under section, 163 of Indian Railway Act, 1989. Any damage caused to the brake/parcels van or the platform or any other Railway property while handling parcels / packages by the consignor or their agents at booking or destination station will be made good to Railway by the leaseholder. The assessment of damages made by the Railways will be final.
12.10. The licensee shall bring the parcels/packages in Railway premises 2 hours in advance of the schedule departure of the train and overnight in case of early morning trains leaving before 6.00 hours leaseholder may stack his consignment after 22.00 hrs and keep them overnight at the platform to the extant permissible only at the originating station.
12.11 Similarly, at train terminating station leaseholder must remove his consignment within a maximum of 2 hours after the actual arrival of the train. In case of late night trains arriving after 22.00 hrs lease holder may stack his consignment overnight at the platform up to 06.00 hrs to the extant permissible only at the train terminating station. At all intermediate stopping station enroute where loading and unloading is to be carried out lease holder can stack his consignments one hour before the schedule departure of the train.
12.12 In case, where clearance from excise officials is required for removing the consignment from the platform extra stacking time may be permitted which should be 1 hour after the opening of the excise office. Parcels awaiting loading at originating station or awaiting removal at destination station should be so arranged / stacked so as not to cause any inconvenience in the free movement of the travelling passengers.
12.13 In no case shall detention to a train be permitted at intermediate station on account of loading/unloading of parcels by the lease holder. In case detention to a train beyond the schedule stoppage takes place on account of loading/unloading by the lease holder a fine of Rs.5000/- shall be imposed for each such occasion. Leaseholder shall be responsible for unloading his consignment from the leased SLR at the station where his lease terminates. In case the lease terminates at intermediate station and if the leaseholder fails to unload his consignment from the leased SLR at the intermediate station where his lease terminates, then the normal parcel freight from the lease terminating station to the station of over carriage and back shall be charged.
12.14 If the leaseholder takes delivery of this over – carried consignment at the destination station, then normal parcel freight from the unloading station to the station of over carriage shall be charged. However, no charges will be levied in case packages of one station are over carried/unloaded short of destination at another station by mistake, provided all such stations are between the lease originating to the lease terminating station. If leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to failure to open doors of SLR then the leaseholder will be permitted to unload his consignment at the next station or in the opposite direction during the return trip. In all such circumstances, no extra freight or penalty will be charged.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 20
12.15 When the leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to Railway’s operational reasons such as termination of train short of destination in case of accident, floods, breach of line, interruption of traffic or any other operational reason no extra freight or penalty will be charged.
12.16 When the leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to failure to open doors of SLR then the leaseholder will be permitted to unload his/her consignment at the next station or in the opposite direction during the return trip. In all such circumstances, no extra freight or penalty will be charged.
12.17 The Railway Administration shall not be responsible for any loss, destruction, damage, deterioration of non delivery in transit, of these consignments carried at owners risk rate, from whatever cause arising except upon proof, that such loss, destruction, damage, deterioration, or non delivery was due to negligence or misconduct on the part of any of its servants.
12.18 Percentage charges’ shall not be realized from the consignor. However, the claims will be settled on merits of the case under the Railway rules application of records but in no case it shall exceed Rs.50/- per kg. of the weight of the goods. The Railways may call upon the leaseholder to prove the deficiency by documentary evidence and such other documents as may be deemed necessary before admitting any claim.
12.19. On termination of Transit, the Railway Administration shall not be responsible for any loss, destruction, deterioration, damage or non delivery under any circumstances.
12.20 In Metropolitan cities served by more than one railway station, leasing will be permitted only at train’s originating/terminating station. Leasing of SLR will not be permitted to/from any other intermediate station (short of originating / destination station) of sub-urban section of metropolitan cities.
12.21 Leaseholder will be allowed to load / unload parcels within the scheduled stoppage time of train from the Brakevans of a Mail/ Express train at intermediate station(s) where stoppage of train is 5 minutes or more, which are mentioned by the tenderer/leaseholder in the tender form. For such loading / unloading at intermediate station no separate permission or No Objection Certificate will be required to be obtained from the controlling Division of that intermediate station. However, the lease holder must inform the station superintendent of that intermediate station in writing that he intends to load / unload from his station by that particular train.
12.22 In case the facility for loading/ unloading of parcels at intermediate station(s) is not provided /withdrawn due to administrative reasons the lease holder shall not be liable for any claim whatsoever. The SM / CPS of the intermediate station will provide seals on both sides of the SLR after loading / unloading operation at their station. Lease holder will give details of intermediate unloading station in the manifest prepared at originating station to enable the parcel staff to seal the SLR to the first intermediate station for loading /unloading.
12.23 The consigner shall complete the loading and unloading within 30 minutes at the forwarding/ destination and intermediate station(s) subject to no detention to the train. Any detention caused to the train on account of loading / unloading of parcels on the part of leaseholder will render him liable for payment of demurrage/wharfage charges as applicable to public. In case detention to a train beyond the schedule stoppage on account of loading / unloading of parcels in the leased Brake van by the leaseholder, he/she shall be liable to pay a fine as imposed by Railway Administration. In case of repeated incidences of detention of train at intermediate station on the part of leaseholder, the Railway Administration shall have the right to impose higher fine or terminate lease contract.
12.24 The Railway staff will not supervise loading and unloading at Originating / Destination/Intermediate station. However if the railway seals and consignor seals and padlocks are found tampered with at destination station the unloading in such cases will be done in presence of CPS, RPF and the leaseholder or their representative. A certificate of discrepancies found, if any, will be prepared in triplicate and signed by CPS, RPF and the leaseholder or their representatives. Balance consignment
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 21
available in the SLR will not be deposited with the RPF or GRP. Lease holder will be free to take delivery of the remaining portion of his consignment.
12.25. The Railway shall reserve the right to break open the padlock and seals to tranship the parcels / packages of the lease brake / parcel van in unavoidable circumstances like accidents, strikes etc. 12.26. The contract shall be deemed to be terminated without any notice by either party in the event of the outstanding dues from the licensee towards lump sum freight charges exceeding the security deposit irrespective of the fact that the licensee was unable to use the licensed four tonnes/one ton compartment on the days for which freight charges are outstanding.
12.27 The Railway Administration may exempt the licensee from his obligation under this contract to load the leased compartment, if he is unable to use the same on any given day due to Force majeure. However, in such cases the request must be made by the licensee in writing before the schedule departure of the train in advance. The Railway Administration may however reject such request at the sole discretion without assigning any reasons.
12.28 In case a train in which parcel space has been leased out is extended beyond its initial originating station or beyond its initial destination station, then the leaseholder will be permitted to continue his lease between the pair of stations mentioned in his contract. It will be assumed that the lease is being operated to/from an intermediate station as the case may be. This arrangement will continue till the expiry of the contractual period in the normal course. However if the leaseholder wants to extend his lease to cover the newly extended portion also then the same may be extended and lump sum leased freight charged will be increased on pro- rata basis as per his existing lease charges for the extra distance covered. In case of increase in frequency of weekly / bi-weekly/tri-weekly trains, the current lease will be extended for the same leaseholder in case he/she is willing for the same at the existing lump sum leased freight rate, for the increased number of trips.
12.29. Whenever there is change in originating or terminating station or short termination of service of a train by Railway administration and leaseholder of existing contract is not willing to continue the contract, he may be allowed to do so. In such cases, security deposit of leaseholder will be refunded even on less than 60 days notice provided CCM certifies that Railway is not in a position to run the service after obtaining views of COM.
12.30. Leaseholder will not transfer or sublet the contract to any other party, failing which the contract is liable to be terminated without any notice to the leaseholder and security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled.
12.31 If there are more than one leasing contracts in operation by the leaseholder (defaulter) by the same train or any other train, the Railway Administration will have the right to terminate the entire lease contract which are in operation by the same train or by any other train.
12.32. (a) The labour employed by the leaseholder for loading/unloading or any purpose will be employees of the leaseholder and in no way whatsoever, claim to be employees of the railway. If Railway is liable to pay claim to the labour on any ground the leaseholder will indemnify the railway administration for the same. Leaseholder will indemnify the Railway Administration for loss and damages suffered in the violation of any provisions of the contract labour (Regulation and Abolition Act). Labourers engaged by the leaseholder for the purpose of handling of parcels viz. loading, unloading, stacking, removal of parcels from/ to the leased vehicle shall be employees of the leaseholder. Railway Administration shall not at all be concerned with the employment or other service related issues of these labourers. (b) Compliance of statutory law: - Licensee will be responsible for compliance with applicable laws such as Sales Tax law, Provident Fund law, Labour laws including minimum wages Act, Workmen Compensation Act, Child Labour ACT or any other laws.
13. Overloading: 13.1 The lease holder shall load parcel in each coaching vehicles viz parcel Van, Brake vans up to the permissible carrying capacity of that vehicle notified by the railway administration. It is the
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 22
responsibility of the leaseholder to ensure that parcels are loaded in the vehicle up to the permissible carrying capacity. In case the number of packages found are excess than the packages shown in the manifest a penalty of Rs.5000/- (Rs/Five Thousand) per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle. In case the number of packages found are less than the packages that are mentioned in the manifest no penalty shall be recovered, provided the total weight of the packages are within the permissible carrying capacity of the vehicle.
13.2 Overloading in SLR: Weight of each individual package is not required to be checked. Only the total weight of the consignments loaded in the vehicle would be checked. In case of SLR, weight of the consignments should be checked for each 4 tonne compartment separately, and it must be within the permissible limit for each compartment. Under-loading in one 4 tonne compartment will not mean that the other 4 tonne compartment can be over loaded.
13.3 If weight of parcel exceeds the permissible carrying capacity of any coaching vehicle viz. Brakevans and Charges/Punitive Charges shall be recovered from the consignor/consignee/leaseholder as follows. (i) Normal lumpsum leased freight for weight in excess of permissible carrying capacity of vehicle+(ii) Punitive charges equivalent to six times the freight at Scale-R for entire excess weight from origin to destination irrespective of the point where such over loading was detected+(iii) a penalty of Rs.10000/- per vehicle.
Levy of penalty on account of overloading, at an earlier point, does not permit the leaseholder to transport parcels beyond the permissible carrying capacity of vehicle at a later stage or between any leg of its journey. In case loading/unloading is carried out at intermediate station(s), after 1st check point and overloading is detected at later stage, the Railway Administration shall have the right to impose ‘two times the above mentioned penalty’.
13.4 In addition to the above penalty, Railway may terminate the contract after 4th (fourth) default by forfeiting ‘Security/Performance deposit’.
13.5 In case weight of the parcels in a vehicle is found to be overloaded by more than 5% of the leased capacity or 1 tonne whichever is less than the excess weight would be off loaded at the point of detection and lease holder will have to take delivery of this part consignment of ‘as is where is’ basis at the point of detection. Railway will not be held responsible for any damage, deterioration or loss to the excess consignment due to off loading parcels.
13.6 In case leased consignments are detained by railway authorities for weighment purpose, no wharfage would be charged.
13.7 Division where such excess weight is detected would communicate to the lease allotting division/railway, which in turn will take necessary action like termination of lease, cancellation of registration etc.
13.8 A few cases of overloading have been detected. One of the reasons for overloading is permission given for loading/unloading at intermediate stations. In order to put a stop to such practices loading/unloading at intermediate stations are banned as far as day to day leases are concerned.
13.9 If it is proved that derailment of a train has been caused by or to have arisen from improper loading or unloading or due to overloading in the leased vehicle on the part of negligence of leaseholder, a penalty of Rs. 50,000/- shall be imposed. In addition to this, Railway Administration may terminate all the contracts and cancel the registration depending upon the seriousness of incident. In addition to the above, equipment rerailment charges will also be recovered from the leaseholder.
14. (a) Claims & Compensation : 14.1 In case of lease consignments, Railway Administration shall not be responsible for claim / compensation due to any reason.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 23
14.2. Leaseholder shall carry parcels/packages at his own risk and shall be responsible both to the railway and to the consignor/consignee for any loss, damage, destruction, deterioration and non-delivery of the parcels/packages for any act of omission or commission on their part for parcels and it’s contents loaded in the leased SLR.
14.3 Railway shall not be responsible for any loss, destruction, damage,deterioration or non delivery of goods arising from the following causes: (i) Act of God. (ii) Act of War. (iii) Act of public enemies. (iv) Restraint or seizure under legal process. (v) Orders or restrictions imposed by Central Government or States Government or by any officer authority subordinate to the Central Government or a State Government authorized in this behalf. (vi) Fire, explosion or any unforeseen risk. (vii) Act or omission or negligence of the leaseholder or consignor or consignee (viii) Natural deterioration or wastage in bulk, or weight due to inherent defect, quality or vice of the goods. (ix) Latent defect. 14.4 Railway shall only be responsible to carry the brake van from lease, shall not be responsible for the contents. Brake van will be padlocked by the leaseholder and sealed by the Railway. 14.5 Any dispute of claims arising between lessee and the cargo owner shall be settled by the Lessee being a principle transporter. The Railway Administration does not have any contractual or other obligations towards cargo owner.
14(b): Identity Cards / Labour platform permits/Vehicle Pass etc. i) Division will issue laminated photo identity cards to all registered leaseholders and also to 3 authorized Representative for purpose of their identification in station premises. These will be duly signed by the ACM and which will be valid for one year(calendar year) only, on expiry the same will be reissued annually. ii) Lease holder in turn will issue laminated photo identity cards to each of his labourer duly signed by the leaseholder. Labourer`s photo identity card will contain the labourer’s full details inter-alia name of labour, gender, age, residential address, validity. The validity of such laminated photo identity cards will be per calendar year. New laminated photo identity cards will be issued by the leaseholder for 1 year (calendar year) and will be re-newed every year.
iii) The leaseholder will be liable to keep all the record regarding authenticity and identity of the labourers engaged by him.
iv) The laminated photo identity cards issued by the leaseholder in favour of his labours will be counter-signed by Chief Parcel Supervisor on behalf of Station Manager/ Station Superintendent/Station Master. The labourers will be allowed to enter in the platform/railway premises to perform loading/unloading operation from/to leased parcel space on the basis of Laminated Photo Identity Cards. No separate platform permits will be issued.
v) To facilitate and also to regulate loading / unloading operations from / to leased parcel space Division will issue free platform permits to the lease holder for his labourers.
vi) Number of labourers required for handling of loading / unloading operation shall be decided by DCM/Sr.DCM keeping in view the quantum of lease traffic and availability of time to arrange loading / unloading operation in the leased SLR/VP.
A maximum of 8 labourers for each 4 Tonne consignment of Brake van will be allowed to handle loading/unloading operation. However, the leaseholder shall submit the quantum of labour required alongwith justification to CPS who in turn shall forward the same with his comments to Sr. DCM/DCM. The quantum of labour deployed by the lessee should not exceed the limit approved by the Sr. DCM/DCM.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 24
vii) The details of leaseholder and their labourers will be maintained by Chief Parcel Supervisor. These details will also be provided to SS/SM.
viii) Labourers will be permitted to enter the platform area on production of the Laminated Photo Identity Cards signed by Railway Administration
ix) Entry passes for entrance of vehicles in Railway premises will be issued to the lease holder as per their volume of traffic. On expiry of the same, it will be renewed annually.
x) Each leaseholder may be given entry pass for 2 vehicles for each 4 tonnes of SLR space. These will be issued by Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) and will be valid for 1 year (calendar year). On expriy the same will be renewed annually.
xi) Leaseholder shall be required to submit copy of Registration Certificate, copy of ‘Letter of Acceptance (LOA)’ and copy of agreement of the lease contract at intermediate stations (where loading/unloading is permitted) and also at destination station.
Xii) The leaseholder shall also submit written declaration alongwith all the relevant details and photograph of his authorised representative. On receipt of these documents, the Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) of intermediate/destination station will permit the representative of the leaseholder and his labours to regulate loading/unloading operation.
xiii) The representative of the leaseholder at intermediate/destination station(s), will issue Laminated Photo Identity Cards to his labours as per the laid down procedure.
15. Theft 15.1 Loading will not be supervised by Railway Staff at loading station. If both Railway’s seals and padlocks are in intact condition, Railway shall not be responsible in any way unless there is a specific sign of theft e.g. cutting of the side wall of the SLRs. 15.2 However, if Railway seals as well as padlocks of any of the doors of the leased SLRs are found tampered with, or in case of damage to the inside walls of the brake van where it is apparent that theft has taken place, First Information Report (FIR)) will be lodged with the GRP and a copy of the same will be given to the leaseholder. The condition of vehicle (for example- specific sign of cutting of the side wall or any other vehicle breakage, etc.) should be certified by the multi-disciplinary team and will be kept for record. 15.3 This FIR can be lodged either at the destination or at any stopping station en-route where the theft is detected. In such cases parcels from the leased SLR will be unloaded in the presence of CPS, RPF and the lease holder or his representative. Packages will be compared with the manifest i.e list of packages accompanying the SLR. 15.4 A certificate of discrepancies found will be prepared in triplicate and signed by CPS, RPF and the leaseholder/his representative. A copy the same would be handed over to the leaseholder or his representative. 15.5 Balance consignment available in the SLR will not be deposited with the RPF or GRP. Leaseholder should be free to take delivery of the remaining portion of his consignment.
16. Extension of train/Increase in frequency of train:
16.1 Whenever there is a change in originating or terminating station or short termination or service of a train by Railway Administration and leaseholder of existing contract is not willing to continue the contract, he may be allowed to do so. In such cases, Security Deposit of leaseholder will be refunded even not fulfilling the condition of ’60 days advance notice’ and ‘condition of completion of one year contractual period’ (subject to clearance of all railway dues) provided a notification to that effect is issued by Railway Administration or CCM certifies that Railway is not in a position to run the service from/up to station as mentioned in the tender notification and agreement, after obtaining views of COM.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 25
16.2 In case of dispute, on the part of Railway’s obligations, where lease contract could not operationalised by the leaseholder or suspended by Railway in certain circumstances like change of loading or unloading point, not providing service, not providing sufficient time for loading or other operational problems, Railway Administration (CCM) shall be empowered to deal with such situation as deem fit, depending upon the merit of case as they are doing de-facto. If later on, the problem is resolved by Railway, the intervening period involved in resolving such disputes (non-operationalization of contract/non loading by the leaseholder due to disputes) will be treated as ‘dies-non’. 16.3 In case a train in which parcel space has been leased out is extended beyond its initial originating station or beyond its initial destination station, then the existing leaseholder will be permitted to continue his/her lease contract between the pair of stations mentioned in his/her contract. It will be assumed that the lease is being operated to/from an intermediate station. The above arrangement will continue till the expiry of the contractual period in normal course. 16.4 In case the leaseholder is prepared to extend his/her lease to cover the newly extended portion also then the same will be extended and lumpsum leased freight will be charged on pro-rata basis as per his/her existing lease charges for the extra distance covered. 16.5 However, in case the existing leaseholder is not willing to extend his/her lease beyond the starting and terminating stations for which the contract has been executed then division/zonal railway will be at liberty to float fresh tenders for newly extended portion. In such case the period of the newly extended portion will be co-terminus with the current lease for the earlier run of the train. 16.6 In case of increase in frequency of weekly/bi-weekly/tri-weekly trains, the current lease will be extended to the leaseholder in case he/she is willing for the same at the existing lumpsum leased freight rate, for the increased number of trips. 16.7 However, in case the existing leaseholder is not prepared to extend his/her lease beyond the current number of trips of the train, then division/zonal railway will be at liberty to float fresh tenders for the increased number of trips. In such case also the period of lease for the increased frequency will be co-terminus with the current lease for the earlier number of days.
17. Parcel Terminal.
17.1 The Zonal railway may make efforts to organize loading/unloading operation of leased Parcel Vans (VP)s/Brake vans (SLRs) at separate parcel terminals i.e. outside the passenger handling area at train’s originating and train’s terminating station. This will help the Railways to decongest the platform and make space freely available for passenger’s movement.
18. Recovery of Railway’s dues
18.1 Railway Administration reserves the right to recover / deduct of Railway’s dues from leaseholders ‘Security Deposit’ on the following grounds:- (i) Any amount imposed by Railway Administration as a fine, wharfage, demurrage, and punitive charges on over loading, re-weighment charges detention charges, unloading/loading charges etc. (ii) Recovery of costs on account of loss caused to Railway property due to any direct or indirect action of the Leaseholder. (iii) Any amount, which Railway becomes liable to Government, third party on behalf of any default on the part of leaseholder or his representative or his labourers. (iv) Any payment /fine made under or law enforcing agency or Once the amount under this clause is debited, the leaseholder shall reimburse the same by depositing to the extent the amount is debited within 15 days period failing which it will be treated as breach of agreement.
19. Restriction on subletting or transfer the lease space to other party.
19.1 Leaseholder agrees not to transfer or sub-let the contract to any other Party failing which the contract is liable to be terminated without any notice to the leaseholder and security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled. 19.2 If there are more than one leasing contracts in operation by the leaseholder(defaulter) by the same train or any other train, the Railway Administration will have the right to terminate all the lease contract which are in operation by the same train or by any other train. 19.3 Railway Administration will be sub-contracting carriers only and not the principal carrier. Railway’s responsibility will be limited to safe carriage of SLR from originating station to its destination station. Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 26
20. Right to terminate the lease contract
20.1 Leaseholder shall have the right to terminate the agreement after serving 60 days notice to railway administration. However, leaseholder shall not be allowed to terminate the contract before one year (10 months + 2 months notice period) in case of any contract whether it is short term or long term. In case he does so, his security deposit shall be forfeited and he shall be debarred from entering into any tender for next two years. But he shall be allowed to operate existing tender of other trains, if any.
20.2 The Railway Administration shall have the right to terminate the operation of lease contract / agreement for any reason whatsoever after serving one month’s notice to the leaseholder. Railway shall also reserves the rights to terminate the contract without giving any notice at any time for whatsoever reason as a punitive measure or breach of agreement by the leaseholder or in case of operational exigencies or it is necessary to do so in public interest. However, such instantaneous termination of contract by railway administration should be followed by a written intimation of breach of contract within 3 working days of termination.
20.3 Railway shall have the right to suspend the leasing contract whatsoever reason till the inquiry of any discrepancy/ or any legal action pertaining to lease is pending / require clearance from concerned authorities.
21. Registration Certificate.
21.1 If Registration Certificate is lost, duplicate Registration Certificate can be issued by the same competent authority, who had issued earlier Registration Certificate after verification of claimant. For issuance of duplicate Registration Certificate, the claimant shall be required to pay 10% of the amount (non refundable) of registration fee alongwith application and has to enclose affidavit of the leaseholder.
22. Liability of the leaseholder towards payment of Sale Tax/TradeTax/VAT/ any other taxes.
22.1 Leaseholder shall be solely responsible to pay Sale Tax/Trade Tax/VAT/ any other taxes payable to the State Government or Central Government on the commodities/parcels transported by the leaseholder in leased Parcel Vans/ Brake Vans etc.. 22.2 Leaseholder shall be sole and fully liable in case of any injury or loss or death due to loading/unloading/stacking/removal of parcels and will indemnify railway administration of any such act. 22.3 If the labourer or his representative or any other staff of leaseholder meets with any injury or loss or death due to any reason during the handling, loading, unloading or removal process, the railway will not be liable for the same and the leaseholder will indemnify the Railway Administration for such acts.
23. Abiding labour laws (Regulation and Abolition) Act
23.1 The labour employed by the Leaseholder for loading/unloading or any purpose will be employees of the leaseholder and they may in no way whatsoever claim to be employees of the Railways. If Railway is liable to pay claim to the labour on any ground the leaseholder will indemnify the Railway Administration for the same. 23.2 Leaseholder will indemnify the Railway Administration for loss and damages Suffered in the violation of any provisions of the contract labour (Regulation and Abolition) Act. 23.3 Labourers engaged by the leaseholder for the purpose of handling of parcels viz. loading, unloading, stacking, removal of parcels from/to leased vehicle shall be employees of the leaseholder. Railway Administration shall not at all be concerned with the employment or other service related issues of these labourers.
24. Abiding other rules and regulation and alteration in agreement.
24.1 The leaseholder shall abide rules and regulation of the Railways and in case of any irregularities; he shall be liable to pay the fine as imposed by the Railway Administration. 24.2 Amendments and any alteration in the agreement can be made with mutual consent of both the parties.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 27
24.3 In the event of any difference of opinion, or dispute between the Railway Administration and the Leaseholder as to the respective rights and obligations of the parties hereunder of as the true intent and meaning of these presents or any articles of conditions thereof. Such difference of opinion shall be referred to the sole arbitrator or any officer appointed by the General Manager, Central Railway, Mumbai for the time being whose decision shall be final, conclusive and binding on the parties, the intention of the parties being that every matter in respect of this agreement must be decided by him as sole arbitrator and not taken to a Civil Court. All disputes are subject to the territorial jurisdiction of Courts located in the Pune only. 24.4 The tender is issued in accordance with the Railway board’s policy. Any changes/amendment in the policy by the Ministry of Railway Board at later stage will be automatically applicable.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 28
Annexure –V-A In case of loading from an originating station to different destinations , only one manifest is required to be submitted by the leaseholder Example: Name Telephone No. Address Date of dispatch Train Number: Lease unit Freight Rs. Railway MR Number. Dated: Station From: Station To:
Details of packages loaded Originating Station Destination Station Number.of Description of the Wt. In Pvt Marking packages packages Qtls Pune Bhusawal 30 Electric Goods 07.00 Pune Nizammudin 20 Hosiery 06.00 Pune Jammutavi 40 Machinery part 15.00
Signature & seal of the lessee or Signature& seal of the CPS representative
Annexure –V-B In case of loading from intermediate stations to different destinations , single manifest is required to be submitted by the leaseholder . Example: Name Telephone Number. Address Date of dispatch Train Number: Lease unit Freight Rs. Railway MR Number. Dated: Station From: Station To:
Details of packages loaded Originating(intermediate Destination Station Number.of Description of the Wt. In Pvt Marking loading) Station packages packages Qtls Bhusawal Jammutavi 5 Electric Goods 02.00 Nizammudin Bhusawal 10 Machinery part 01.00 Daund Nizammudin 10 PC Monitor 01.00
Signature & seal of the lessee or Signature& seal of the CPS representative
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 29
Declaration* 1. In the leased SLR, I have loaded only such commodities, which are permitted to be carried as ‘Parcel’ under the prescribed railway rules. 2. The consignments loaded in the leased SLR, are within prescribed carrying capacity of the vehicle and no overloading is done. 3. I shall load the parcels from intermediate station(s) in such a manner that the weighment of parcels loaded in the leased SLR shall not exceed the permissible carrying capacity of the vehicle between any leg of its journey. 4. I have loaded the consignments in such a manner that the packages are evenly distributed / spread out in the vehicle equally to avoid hazardous situation. 5. Adequate space has been left between roof of the vehicle and the top layer of packages loaded in the vehicle to avoid direct contact with the ceiling and electric lamps/bulbs. 6. I have not loaded Commodities listed in Red Tariff, offensive, contraband, dangerous, explosive, inflammable materials and any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time to time for transportation in the leased SLR/VP. I have ensured that the fuel tanks of 2/3/4 wheeler vehicles, loaded in the leased SLR/VP, are completely empty. 7. I have prepared detailed ‘Manifest’ as per prescribed format for consignments being transported by me in the leased vehicle. Description of each vehicle, has been given through ink marking or through paste-on-labels. In case of false declaration / non- declaration of any commodity of any packages, the Railway Administration shall have the right to impose punishment as per rules. 8. I shall be solely responsible for the claims, compensation for the consignments carried by me in the leased vehicle. I will not prefer any claims towards damage, destruction, deterioration of any consignment, which occurred during transit. 9. I hereby declare that I have followed all the safety norms as per the contract agreement. 10. I had personally supervised the loading and ensured that the above declaration is true and correct. I shall be responsible if any from the above stipulations is found incorrect/false.
Signature of Lease holder Or his Authorised representative (With date and place)
* This declaration forms a part of the manifest as prescribed vide Annexure at V-A and V-B
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 30
4 tonnes
S.No Reserve SLR Reversal TRAIN No. Price TRAIN NAME FROM TO FREQUENCY available Scale 25011 1 22131 Gyanganga Exp Pune Manduadih Mon R DD,ALD 1 Pune-Bhubaneshwar 27501 2 22881 Express Pune Bhubaneshwar Thus R Nil 2 3 11037 Pune Gorakhpur Exp Pune Gorakhpur Thus R DD,ALD 2 27786
4 11033 Darbhanga Exp. Pune Darbhanga Wed R DD 3 27985 11077 Pune-Jammu Tavi Pune Jammu Tavi Daily R DD 1 42500 5 Jhelum Express 6 days except 6 12025 Pune Sc ShatabdiExp Pune Secunderabad Tue R Nil 3 12950 7 12126 Pragati Express Pune CSTM Daily P Nil 2 3360 8 11096 Ahimsa Express Pune Ahmedabad Wed P Nil 3 7368 9 17416 Haripriya Exp. Kolhapur Tirupati Daily R MRJ,GTL 2 15352 Kolhapur-Ahmedabad 10 11050 Exp. Kolhapur Ahmedabad Sat R Nil 2 16091 11 11092 New Bhuj Express Pune New Bhuj Mon R Nil 3 16466 12 11088 Pune Veraval Exp Pune Veraval Thus P Nil 3 11626 13 11090 Jodhpur Express Pune Jodhpur Sun P Nil 3 11828 14 12939 Pune- Jaipur Express Pune Jaipur Wed, Sun R Nil 2 21060 15 11039 Maharashtra Exp Kolhapur Gondia Daily R PA,DD 2 21364 16 11097 Poorna Express Pune Ernakulum Sat R LD,MAO 2 22641 17 12103 Pune-Lucknow Exp Pune Lucknow Fri R DD 1 23274
Kolhapur-Dhanbad 18 11045 Express Kolhapur Dhanbad Thus R PA, DD 1 36903 19 51429 Sangli-Miraj Pass Sangli Miraj Daily S Nil 3 821 20 51326 Baramati-Daund Pass Baramati Daund Daily S Nil 3 821 21 51407 Miraj-Kolhapur Pass Miraj Kolhapur Daily S Nil 3 821 22 51408 Kolhapur-Miraj Pass Kolhapur Miraj Daily S Nil 3 821 23 51427 Miraj-Kolhapur Pass Miraj Kolhapur Daily S Nil 3 821 24 51428 Kolhapur-Miraj Pass Kolhapur Miraj Daily S Nil 3 821 25 51430 Kolhapur-Sangli Pass Kolhapur Sangli Daily S Nil 3 880 26 51353 Pune Daund Pass Pune Daund Daily S Nil 3 997 27 51318 Pune-Karjat Pass Pune Karjat Daily S Nil 3 1118 28 51451 Pune-BRMT Pass Pune Baramati Daily S Nil 3 1227 29 51325 Pune-Baramati Pass Pune Baramati Daily S Nil 3 1227 30 51324 Baramati-Pune Pass Baramati Pune Daily S Nil 3 1227 31 51347 PA-BRMT Pass Pune Baramati Daily S Nil 3 1227 32 51452 Baramati-Pune Pass Baramati Pune Daily S Nil 3 1227 33 22150 Pune-Ernakulam Exp Pune Ernakulam Wed,Sun R Panvel 2 25008 34 51323 Pune-Baramati Pass Pune Baramati Daily S Nil 3 1227 35 51463 Miraj-Belgaum Exp Miraj Belgaum Daily S Nil 3 1344 36 51441 Pune-Satara Pass. Pune Satara Daily S Nil 3 1399 37 51436 Satara-Pune Pass Satara Pune Daily S Nil 3 1399 38 51435 Pune-Satara Pass Pune Satara Daily S Nil 3 1399 39 51431 Miraj -Londa Pass. Miraj Londa Daily S Nil 3 1626 40 51461 Miraj -Londa Pass. Miraj Londa Daily S Nil 3 1626
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 31
4 SLR
tonnes
.No SLR Reversal TRAIN No.
TRAIN NAME FROM TO FREQUENCY Scale 41 51405 Miraj-Castle Rock Exp. Miraj Castle Rock Daily S LD 2 1778 42 51449 Solapur Passenger Pune Solapur Daily S Nil 3 2016 43 51455 Pune-Solapur Pass Pune Solapur Daily S Nil 2 2016 44 12157 Hutatma Express Pune Solapur Daily S Nil 3 2016 45 11047 Miraj-Hubli Express Miraj Hubli Daily S Nil 3 2063 46 51419 Miraj Hubli Pass Miraj Hubli Daily S Nil 3 2063 47 51401 Manmad Pass Pune Manmad Daily S DD 2 2243 48 11052 Kolhapur-Solapur Pass Kolhapur Solapur Daily S DD 2 2243 Pune Kolhapur 49 51409 Passenger Pune Kolhapur Daily S Nil 3 2290 50 51442 Kolhapur-Pune Pass Kolhapur Pune Daily S Nil 3 2290 51 51410 Kolhapur-Pune Pass Kolhapur Pune Daily S Nil 3 2290 52 11026 Pune Nasik Exp. Pune Nasik Daily S Nil 3 2462 53 17412 Mahalaxmi Express Kolhapur CSTM Daily S Nil 3 3110 54 11024 Sahyadri Express Kolhapur CSTM Daily S Nil 3 3110 55 11030 Koyna Express Kolhapur CSTM Daily S Nil 3 3110 7484 56 17013 Pune-Hyderabad Exp Pune Hyderabad Mon,Wed,Sat P Nil 3 57 12729 Nanded Express Pune Nanded Mon, Wed P DD 2 7672 58 51421 Nizamabad Pune Pass. Pune Nizamabad Daily S DD 2 4380 13430 59 16590 Rani Chenamma Exp Kolhapur Bangalore Daily R MRJ 2 60 11405 Pune-Amravati Express Pune Amaravati Fri, Sun P Nil 2 9234 Mon, Tue,Thus, 61 19311 Indore Express Pune Indore Fri,Sat P Nil 2 10727 Miraj Kurudwadi 62 51438 Passenger Miraj Kurudwadi Daily S Nil 3 1625 63 51426 Miraj Parli Passenger Miraj Parli Daily S Nil 3 2762 Kolhapur-Hyderabad 64 11304 Express Kolhapur Hyderabad Daily S MRJ 2 5489 65 11404 Kolhapur-Nagpur Exp Kolhapur Nagpur Daily S MRJ 2 5712 66 17613 Pune-Nanded Exp Pune Nanded Daily S DD 2 3282 Miraj-Pandharpur Exp 67 22146 Miraj Pandharpur Daily S Nil 3 1344 68 11101 Pune-Gwalior Express Pune Gwalior Mon P Nil 3 14453 69 12850 Pune-Bilaspur Pune Bilaspur Fri R DD 1 20661 Pune –Ahmedabad 70 12298 Duraonto Exp Pune Ahmedabad Mon,Thus,Sat R Nil 1 13469
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 32
.1. AGREEMENT FOR LEASING OF PARCEL SPACE IN 4 TONNES SLR BY TRAIN NO ------EXPRESS LOADING FROM ------TO ------
This Agreement executed at Pune on ------day of ------, 2015 between the President of India acting through the Sr Divisional Railway Manager, Pune Division of Central Railway, hereinafter called the “Railway Administration” (which expression shall, unless it be repugnant to the context or meaning thereof, be deemed to mean & include its successors & assignees) on the one part and M/s ------hereinafter called the “Leaseholder” on the other part for leasing of parcel space in SLR having carrying capacity of 4 Tonnes by Train No. ------EXPRESS for the transportation of parcels from ------to ------for a period of ------year(s). Railway Administration & the Leaseholder do hereby jointly & severally covenant & agree in the manner following that is to say.
GENERAL STIPULATIONS/DEFINITIONS:
In this Agreement, unless a different intention appears from the subject or context, the expression:
A. The President of India & the Sr Divisional Railway Manager of the Pune Division include their successors & assignees. B. “Railway Administration” means & includes the President, Union of India and his successors & assignees, the General Manager, Chief Commercial Manager, Chief Commercial Manager (FM), Chief Commercial Manager (PM), Divisional Railway Manager, Chief Traffic Manager, Sr. Divisional Commercial Manager, Sr Divisional Comml Manager Pune. Pune Division, Central Railway & their successors & assignees. C. “Leaseholder” includes legal representatives of the Leaseholder. D. Parcel” means consignments/packages booked at Coaching rates & are usually permitted to be carried by rail or other passenger carrying trains.
1.0 Assured supply of leased parcel space
1.1 Railway Administration will provide ---- Tonnes parcel space to the leaseholder in ONE COMPARTMENT OF SLR for the transportation of parcel traffic on ---- (------) days annually with/without availing any leave days by Train No. ------EXPRESS (Daily) loading from ------to ------with effect from ------.for a period of ------year(s).
1.2 The guaranteed supply of Brake Vans will be in normal circumstances. In unavoidable circumstances or operational exigencies, such as termination of train short of destination or cancellation of service/train due to floods/foggy weather, derailment/accidents, breach of line, interruption of traffic or any other operational reason, Railway Administration shall not be held responsible for not providing the guaranteed service for the leased parcel space.
Railway Administration shall not be held responsible in case of non-supply of leased parcel space on account of non-availability of SLR/VP due to being marked sick or due to supply of stock to the higher priority group or any other operational exigencies. In such cases ‘lumpsum-leased freight’ of that day will be adjusted for next day/next loading.
1.3 Railway Administration shall not give guarantee to supply any specific type of coaching vehicle.
2.0 ‘Security Deposit’ to be deposited with Railway Administration.
The leaseholder has submitted EMD which is to be converted into SD of Rs. -----/- vide DD No ------dtd. ------of ------Bank, Pune, Total Rs.------/- in favour of Sr. Divisional Finance Manger, Pune Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 33
Division of Central Railway which shall be retained upto the contractual period +3 months i.e. ------as ‘Performance Guarantee”. In case of performance failure or non-payment of Railway’s due for whatsoever reason, the Railway Administration shall have the right to en-cash the same during the period of validity of Bank Guarantee.
3.0 Validity of Contract & lumpsum leased freight payable
3.1 The contract for leasing will commence with effect from ------and it will remain valid upto ------for a period of ------year(s). The lumpsum leased freight payable for leasing of one/four tonnes parcel space in SLR by train no. ------EXPRESS from ------to ------shall be Rs. ------/- (Rs. ------Only) + 2% DEVELOPMENT CHARGES (Service Tax as applicable shall also be collected separately) for each single journey. If expiry of registration falls within the contractual period of any contract, the leaseholder shall be required to renew the registration well before expiry of registration. Before expiry of the registration on completion of 5 years, a leaseholder may renew his registration by submitting fresh documents without payment of any additional registration fee. The registration fee deposited earlier will be carried forward. However, the leaseholder shall be required to deposit the difference in old and new registration fee, if any, at the time of renewal of registration.
3.2 Budgetary or any other increase in the tariff rates shall be made applicable in case of leased traffic during the currency of contractual period. The lumpsum leased freight shall be increased/decreased accordingly on prorata basis.
3.3 The surcharge leviable for bulky articles will not be applicable under the scheme as handling /loading/unloading is done by the leaseholder.
3.4 The leaseholder shall not compete with Railways for the traffic being proposed or moved by the Railway for parcel/luggage transport 3.5 The lumpsum leased freight shall be payable in advance for the entire carrying capacity of leased parcel space irrespective of its actual utilization of parcel space by the leaseholder.
3.6 The Leaseholder shall be liable to deposit the lumpsum leased freight as mentioned in Para 3.1 above at the originating station itself with Chief Parcel Supervisor, ------.
3.7 Not applicable.
4.0 Advance payment of lumpsum leased freight:
4.1 The Leaseholder shall be required to deposit the lumpsum-leased freight in advance as mentioned below at the originating station.
4.2 The leaseholder shall deposit lumpsum leased freight one day in advance for 4 tonnes SLR compartment from the nominated date of loading. Accordingly, leaseholder shall be required to deposit lumpsum leased freight one day in advance from the nominated date of loading, within ‘business hours’ of the parcel office. 4.3 The leaseholder shall deposit lumpsum leased freight one day in advance for 4 tonnes SLR compartment from the nominated date of loading. 5 % surcharge on lumpsum leased freight will be levied if not paid one day in advance. 4.4 Details of collection of advance lumpsum leased freight should be given in the Money Receipt itself indicating the following: (i) Date of collection of ‘lump sum leased freight’
(ii) Name of leaseholder
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 34
(iii) Train No.
(iv) Type of lease (SLR/VP etc.)
(v) Capacity of parcel space leased out
(vi) Days of loading of leased parcel space
(vii) Amount of lump sum leased freight
4.5 Leaseholder shall be liable to produce clear photocopies of the money receipt as documentary proof in regard to payment of lumpsum leased freight for leased SLR of a particular day at any time while transporting his consignment.
4.6 If leaseholder fails to load leased parcel space on any specific day without prior permission of Railway Administration, the lumpsum leased freight of that day shall be forfeited. 5.0 Adjustment in advance lumpsum leased freight due to non-loading of Brakevan (SLR).
5.1 As mentioned below in Paras 5.1(i) & 5.1(ii), where non-loading of parcel space by leaseholder is not due to leaseholder’s fault, lumpsum leased freight charges of that day deposited in advance will be adjusted against the next payment due & one day’s/trip’s less lumpsum leased freight charges collected accordingly. In case the day happens to be in the last period of the lease contract, then the advance lumpsum leased freight paid will be adjusted against the advance lumpsum leased freight payable by the leaseholder for any other leasing contract that he has at that station. In case, the advance lumpsum leased freight cannot be adjusted in this manner, then the same shall be granted as a refund.
5.1(i) When the leased space is not made available by the Railways due to unavoidable circumstances including one of the following:
i) Damage to inside walls of SLR due to theft during previous trip. ii) Breakage of floor, iii) Non-availability of front SLR, iv) SLR sealed through to destination by railway staff at originating station, v) Carriage of dead body in SLR compartment, vi) Change of platform at the last moment, vii) Restriction to bring parcels on platform due to security arrangements for VVIP movement, important functions etc. In case restriction is imposed by the Security Agencies/ Delhi Police on loading/unloading of parcels at Delhi, New Delhi & Nizammuddin stations due to security arrangements in connection with Republic day or Independence day celebrations, exemption for loading/unloading of the leased unit on the days of restriction on which the train passes this station shall be considered. However, if the lessee is willing to load the leased unit despite such restriction, the same shall be permitted. For E.g. In case the restriction is on 26th, exemption for loading on 25th at Pune shall be considered. viii) Agitation/strike by railway staff, etc. ix) When train is running on diverted route and does not pass through the station(s) where loading/unloading facility is provided In above cases, reasons mentioned for non-loading must be certified by a multi-disciplinary team comprising representative of commercial, mechanical & security departments nominated for this purpose.
5.1(ii) When the leaseholder is not able to load the parcel space due to unavoidable circumstances including one of the following: i) Public agitation, ii) Bandh, etc.
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iii) Natural calamities like earthquakes, floods, breach, etc. or on the day of Nation/State election 6.0 Grant of leave to leaseholder
6.1 The year for grant of leave, as mentioned by the leaseholder in the tender document, will be counted from the date of commencement of the contract as mentioned in the agreement. The leaseholder is eligible for ------days of leave.
6.2 If the leaseholder desires to avail leave on any day, he will be required to give notice atleast 24 hours in advance/before the scheduled departure of the train, to the Chief Parcel Supervisor of the originating station with copy to concerned Divisional railway HQ. In cases where the leaseholder applies for leave at originating station and the same is granted, the originating station will convey the message to all the concerned intermediate stations through commercial controller/telephonically. On such days the leaseholder will not be allowed to load at any intermediate stations.
6.3 If the leased SLR is found to have been loaded by the leaseholder from any intermediate station on the day(s) of leave/exemption, his/her lease contract will be terminated and registration will be cancelled by forfeiting Security Deposit and Registration fee.
7.0 Failure of leaseholder in fulfilling his obligations after having started loading:
7.1 If the leaseholder fails to load leased SLR on any day without any genuine reason & without prior permission of the Railway Administration, the lumpsum freight for that day shall be forfeited. 7.2 If the leaseholder after commencement of loading in leased SLR fails to operate the contract continuously for ten days without giving any notice, his contract will be cancelled & security deposit forfeited. If it is not feasible for the leaseholder to continue the contract due to fluctuation in the market or any unforeseen reason, leaseholder can terminate the contract by giving 60 days notice to the Railway Administration “subject to completion of one year contractual period”. In such cases, security deposit will not be forfeited.
7.3 In case of three such failures within a period of five years, his registration will be cancelled along-with other penalties mentioned under Para 7.4 below. 7.4 If the registration of a leaseholder is cancelled as a punitive measure, either for reasons of repeated overloading or for repeated failure to start loading after award of contract, or for attempt to deliberately defraud railways or for repeated violations of any of the existing stipulations where cancellation of registration has been legislated as the penalty, then the entire registration fee would be forfeited. In case of cancellation of registration and thereby forfeiture of registration fee, all his existing leasing contracts being operated from that division would also be terminated/cancelled by forfeiting the ‘Security/Performance Deposit’. 7.5 However, contract can be cancelled/terminated by the Railways with the approval of tender accepting authority. In addition to cancellation, such a leaseholder would be debarred from fresh registration for a period of (5) five years. All the zonal railway will be informed the name of the firm who has been debarred. Fresh registration will not be done by any of the zonal railways/divisions by the name of such firm/or leaseholder for a period of five years.
7.6 Appeal against ‘cancellation of registration’ or termination of lease contract(s) of the leaseholder will lie to Chief Commercial Manager of the zonal railways, who will decide the case at his own discretion on merits of the case. Appeal should be filed by the leaseholder within 30 days from the date of termination of lease contract or cancellation of registration of the leaseholder, failing which fresh tenders will be called for. After considering appeal of the leaseholder, if the competent authority decides to reinstate his registration, consequent upon the same, all his contracts (which were terminated as a punitive Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 36
measure) will be restored. In such cases, ‘Registration fee’ as well as ‘Security/Performance Deposit’, deposited earlier, shall continue.
8.0 General terms & conditions of the scheme.
8.1 After registration of leaseholder, whenever there is change in the name of firm or change in address or change in the premises of firm or change in ownership of firm, the leaseholder shall be required to inform the same immediately to the Railway Administration by providing necessary documents. If information is not provided to the Railway Administration by the leaseholder within one month period, his registration will be cancelled and registration fee forfeited. Railway staff will not supervise loading/unloading of parcels at originating/ destination/intermediate station.
8.2 Leaseholder shall be solely responsible for canvassing, acceptance, booking, handling, loading/unloading at originating and intermediate stations, documentation & delivery of parcels etc. from the parties concerned at originating, destination & intermediate stations. Leaseholder will put his identification mark/labels to differentiate consignments of his various customers loaded in lease Brake Van. Loading/unloading facility at intermediate stations will be allowed at such station(s) which are mentioned by tenderer/leaseholder in the tender form.
8.3 Leaseholder shall padlock the Brake Van. In addition to the leaseholder’s padlocks, the railway will put his seal on Brake Van. 8.4 The leaseholder shall bring the parcels & load in the leased Brake Van attached to passenger carrying train at specific platform where the train has been placed. In case of leased Parcel Vans, leaseholder shall load parcels in the Parcel Van at a specific platform/terminal notified by the Railway Administration for this purpose. 8.5 In case detention to a train beyond the scheduled stoppage takes place on account of loading/unloading by the leaseholder, a fine of Rs.5000/- shall be imposed for each such occasion 8.6 Leaseholder shall load only such commodities, which are permissible to be booked as ‘Parcel’, under prescribed railway 8.7 The leaseholder shall be responsible to take following precautions to prevent incidence of fire in the Brake vans of passenger carrying trains
i) The leaseholder shall be responsible for proper supervision of loading/unloading to avoid any hazardous situation, also ensuring proper locking of the doors of Brake Vans. All the consignments should not be loaded at one place or direction of the vehicle. It should be evenly distributed/spread out in the vehicle equally. ii) Adequate space must be left between the roof & top layer of packages loaded in the Brake Van to avoid direct contact with the ceiling & electric lamps. The leaseholders must ensure the same. iii) Smoking & lightening of cigarette/bidi in the Brakevan (SLR) is strictly prohibited while loading/unloading parcels. Leaseholder will ensure the same. 8.8 Commodities listed in Red Tariff, offensive, contraband, dangerous, explosive, inflammable materials & any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time-to-time, shall in no case be allowed to be loaded in the leased Brakevan. In case of mis-declaration of commodity loaded in the leased SLR/VP, penalty shall be imposed as per extant rules. 8.9 If such articles are found to have been loaded in leased SLR, in contravention of the above rules, a fine of Rs.50,000/- shall be imposed on the leaseholder. In addition to above, his lease contract will be cancelled and shall be debarred from participating in any tender for one year. However, the lessee may continue the existing contract of other trains 8.10 In addition to above, in case of serious violation, leaseholder shall be liable to prosecution as provided in Railways Act, 1989. 8.11 Leaseholder shall also be liable for any loss, injury, or damage, which may be caused by reason of bringing such offensive goods on the train as per provisions of Railways Act, 1989.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 37
8.12 The leaseholder shall be liable to make good any damage caused to the Brake Van or platform or any other railway property while handling parcel packages by the Leaseholder or his agent, either at booking station or destination station or during transit. The assessment of damage made by the Railway will be final & binding on the Leaseholder. 8.13 In case of false declaration of any commodity, the leaseholder & owner of the goods shall be punishable under Section 163 of Railways Act, 1989. 8.14 “Percentage Charges” shall not be realized from the leaseholder. However, claims will be settled on merits of the case under railway rules applicable to consignments booked at owner’s risk after verification of records, but in no case it shall exceed Rs.50/- per kg. of the weight of such goods. The Railway may call upon the leaseholder to prove deficiencies by documentary evidence & such other documents as may be deemed necessary before admitting any claim. 8.15 The Railway shall reserve the right to open the padlock & seals to tranship the parcels/packages of the leased Brake Van in unavoidable circumstances like accidents, strike, hot axle etc. Cost of transhipment, if any at enroute station will have to be borne by the leaseholder. 8.16 The Railway & other concerned departments shall reserve the right to check the contents of the packages at any time to see that no dangerous, explosive, offensive, contraband or any other banned articles are loaded 8.17 Division shall earmark some space (wherever feasible) within station premises for the use of leaseholders for (i) stacking their consignments & (ii) keeping their trolleys. 8.18 Leaseholder will be allowed to load/unload parcels within the scheduled stoppage time of train from the Brake Vans of a Mail/Express train at intermediate station(s) where stoppage time of train is five minutes or more with prior permission of the Railway Administration for loading/unloading of parcels at that intermediate stations(s). 8.19 In metropolitan cities served by more than one railway station, loading/unloading of parcels from the leased Brake Van will be permitted only at train’s originating/ terminating station. The leaseholder shall not be allowed to load/unload the parcels from the leased Brake Van at any other intermediate station of sub-urban section of metropolitan cities. 8.20 Leaseholder shall complete loading/unloading operation within a maximum period of 30 minutes at originating station & destination station. He shall padlock the Brake Van five minutes before the scheduled departure of trains at originating station so that railway staff may seal the doors of Brake Van.
8.21 Leaseholder shall complete loading/unloading operation from leased Brake Van within the scheduled stoppage time of the train at intermediate station. Detention of train on account of loading, unloading of parcels in the leased Brake Van at originating or intermediate of destination station, shall, in no case, be allowed. 8.22 Any detention caused to the train on account of loading/unloading of parcels on the part of Leaseholder will render him liable for payment of penalty. In case detention to a train beyond the schedule stoppage on account of loading/unloading of parcels in the leased Brake Van by the leaseholder, leaseholder shall be liable to pay a fine as imposed by Railway Administration subject to a minimum of Rs.5000/- on each occasion. In case of repeated incidences of detention of train at intermediate station on the part of leaseholder, the Railway Administration shall have the right to impose higher fine or terminate lease contract 8.23 No check of prescribed packing condition will be made by the railway staff at any time of loading which will be the sole responsibility of the leaseholder. Any damages due to packing condition or mutilation due to transit shall be the responsibility of the leaseholder 8.24 The leaseholder shall carry parcels & packages etc. at his own risk & responsibility. He shall be responsible for the loss & damage to parcels & packages for any act or omission on his part or his representatives & will have to indemnify Railway Administration.
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9.0 Leasing of Parcel Vans from Intermediate stations: (Not applicable in this case)
10.0 If it is proved that derailment of a train has been caused by or to have arisen from improper loading or unloading or due to overloading in the leased vehicle on the part of negligence of leaseholder, a penalty of Rs. 50,000/- shall be imposed. In addition to this, Railway Administration may terminate all the contracts and cancel the registration depending upon the seriousness of incident. In addition to the above, equipment rerailment charges will also be recovered from the leaseholder.
11.0 Stacking/Removal of consignments on/from platforms:
11.1 At originating station, leaseholder can stack his consignments two hours before the scheduled departure of the train in case of leased SLRs. In case of early morning trains leaving before 6:00 hours, leaseholder may stack his consignments after 22:00 hrs. & keep them overnight at the platform to the extent permissible only at the originating station. Similarly, at train terminating stations, leaseholder must remove his consignments within a maximum of two hours after the actual arrival of the train in case of leased SLRs.
11.2 In case of late night trains arriving after 22:00 hours, leaseholder may stack his consignments overnight at the platform up to 6:00 hours to the extent permissible only at the train terminating station.
11.3 At all intermediate stopping stations enroute, where loading/unloading is to be carried out, leaseholder can stack his consignments one hour before the scheduled departure of the train in case of leased SLRs. 11.4 In cases where clearance from Excise Officials is required for removing the consignment from the platform, extra stacking time may be permitted which should be one hour after the opening of Excise Office. 11.5 Parcels awaiting loading at originating station or awaiting removal at destination station should be so arranged/stacked, so as not to cause any inconvenience in the free movement of the traveling passengers.
12.0 Preparation of ‘Manifest’:
12.1 Leaseholder shall be required to prepare detailed “Manifest” as per prescribed format for consignments being transported by him for each combination of loading and unloading station indicating station-wise details of number of consignments loaded in the leased parcel space (SLR/VP). However, in case of loading from an originating station to different destinations, only one Manifest is required to be submitted by the leaseholder. Similarly, leaseholder shall be required to submit single manifest for loading of parcels from an intermediate station to various destinations. (The format at page 8 of this agreement herewith shall form a part of the agreement).In case number of packages found are excess than the packages shown in the ‘Manifest’ a penalty of Rs.5,000/- shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle. In case the number of packages found are less than the packages mentioned in the ‘Manifest’, no penalty shall be recovered, provided the total weight of the packages are within the permissible carrying capacity of that vehicle. The leaseholder shall be required to declare the content of each package/consignment in the ‘Manifest’ and put up the label (Paste-on-label or through ink) describing the content in each package/consignment to be transported by him in the leased SLRs. The leaseholder must ensure that before loading the consignments description has been mentioned on each package/consignment.
12.2 No railway-receipt will be issued by railway for consignments being transported in leased parcel space.
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12.3 Only ‘Money Receipt’ will be issued to leaseholders for the amount of advance lumpsum freight deposited for entire capacity of leased parcel space from lease originating to lease terminating station indicating full particulars.
12.4 ‘Manifest’ will mention full particulars of train no., date, details of leased space, details of payment of lumpsum leased freight, money-receipt number etc.
12.5 Leaseholder shall obtain clear & complete address of consignor & consignee with their Sales Tax Registration Number/TIN in case consignments are meant for sale. The leaseholder shall mention the same on Manifest.
12.6 In case of consignment where consignor gives declaration that the consignment is ‘Not for sale’ or that ‘No Sales Tax/VAT is applicable’ on the commodity booked, then no Sales Tax Registration Number or TIN shall be mentioned in Manifest. In such a case, declaration should be obtained from consignors to this effect.
12.7 Manifest will be prepared for each combination of loading & unloading station indicating station wise details of number of consignments loaded in the leased parcel space. The manifest shall be of such detailed nature that if sample weighment of any package is to be carried out , than ,it shall be possible to identify the package and weight against the declared weight. The package marking for separate identification of package shall be clearly visible.
12.8 Each ‘Manifest’ will be prepared in four copies to be used as follows :
1. 1st copy to be retained by the leaseholder as his ‘record’. 2. 2nd copy to be retained by parcel office of loading station as ‘record’. 3. 3rd & 4th copies will be kept in the leased parcel space near the door, preferably in a transparent polythene folder/bag. 4. 3rd copy to be retained by parcel office of unloading station as ‘record’. 5. 4th copy to be returned back to the leaseholder signed & stamped by the parcel staff of the unloading station. This will serve as an authority to remove consignments at destination station. 12.9 All the copies of each ‘Manifest’ will be signed by leaseholder or his authorized representative. 12.10 All the copies of ‘Manifest; will be signed & stamped by the parcel staff of originating station who
will retain the 2nd copy as ‘record’ & return the other copies to the leaseholder.
12.11 2nd copy of the manifest must be submitted at the parcel office by the leaseholder or his representative before starting loading in the leased compartment.
12.12 Representative of the leaseholder shall be authorized to takeover & remove consignments from station premises on the basis of the 4th copy of ‘Manifest’ duly signed & stamped by the parcel staff of unloading station. This will be treated as an authority to take delivery & remove the consignments from railway station.
12.13 The Leaseholder shall be prima-facie responsible for correctness of entries made in ‘Manifest’ as well as actual number of consignments physically loaded/available in the leased Brake Vans.
12.14 It will be the responsibility of leaseholder to ensure that total weight of consignments loaded in leased parcel space is not beyond the permissible carrying capacity of vehicle leased out to him between any leg of its journey. Penalty for overloading will be imposed as per Para 14.0.
13.0 Identity Cards/Labour Platform Permits/Vehicle Pass etc.:
13.1 Divisions/Zonal Railways will issue laminated Photo Identity Cards to all registered leaseholders for purpose of their identification in station premises, which will be valid for one year only. On expiry, the Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 40
same will be reissued annually. The validity of such laminated photo identity cards will be per calendar year. New laminated photo identity cards will be issued by the leaseholder for 1 year (calendar year) and will be re-newed every year.
13.2 Laminated Photo Identity Cards will also be issued to three authorized representatives of all registered leaseholders having validity of one year.
13.3 Leaseholder with his signature will issue laminated photo identity cards to each of his labour. Labourer’s photo identity card will contain the labourer’s full details including his residential address. Leaseholder shall be solely responsible for credentiality of the labourers engaged by him.
13.4 Leaseholder will submit copy of Registration Certificate, copy of ‘Letter of Acceptance (LOA)’ and copy of agreement of the lease contract at the intermediate station(s) (where loading/unloading is permitted) and also at destination station. The leaseholder will also submit written declaration alongwith all the relevant details and photograph of his authorized representative. On receipt of these documents, the Chief Parcel Supervisor (on behalf of Station Manager/ Station Superintendent/Station Master) of intermediate/destination station will permit the representative of the leaseholder and his labours to regulate loading/unloading operation. The representative of the leaseholder at intermediate/destination station(s), will issue Laminated Photo Identity Cards to his labours as per laid down procedure.
13.5 Number of labourers required for handling of loading / unloading operation shall be decided by DCM/Sr.DCM keeping in view the quantum of lease traffic and availability of time to arrange loading / unloading operation in the leased SLR/VP.
13.6 The laminated photo identity cards issued by the leaseholder in favour of his labours will be counter- signed by Chief Parcel Supervisor on behalf of Station Manager/ Station Superintendent/Station Master. The labourers will be allowed to enter in the platform/railway premises to perform loading/unloading operation from/to leased parcel space on the basis of Laminated Photo Identity Cards. No separate platform permits will be issued.
13.7 Each leaseholder will be given entry pass for 2 vehicles for each 4 tonnes of SLR space. These will be issued by Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) and will be valid for 1 year (calendar year). On expriy the same will be renewed annually.
14.0 Overloading: 14.1 The leaseholder shall load parcels in each coaching vehicles viz. Parcel Vans, Brakevans and Assistant Guard’s cabin upto the permissible carrying capacity of that vehicle notified by the Railway administration. It is the responsibility of the leaseholder to ensure that parcels are loaded in the vehicle upto the permissible carrying capacity. In case the number of packages found are excess than the packages shown in the ‘Manifest’ a penalty of Rs.5,000/- per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle. In case the number of packages found are less than the packages that are mentioned in the ‘Manifest’, no penalty shall be recovered, provided the total weight of the packages is within the permissible carrying capacity of the vehicle. In case overloading is detected in any vehicle beyond permissible carrying capacity of that vehicle, charges / penalty punitive charges shall be recovered from leaseholder as under :- 14.2 Overloading in SLR/VPHs : Weight of each individual package is not required to be checked. Only the total weight of the consignments loaded in the vehicle would be checked. In case of SLR, weight of the consignments should be checked for each 4 tonnes compartment separately, and it must be within the permissible limit for each compartment. Under loading in one 4 tonnes compartment will not mean that the other 4 compartment can be overloaded.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 41
14.3 If weight of parcels exceeds the permissible carrying capacity of any coaching vehicle viz parcel vans, and brakevans, charges/punitive charges shall be recovered from the consignor / leaseholder as follows (i) Normal lumpsum leased freight for weight in excess of permissible carrying capacity of vehicle + (ii) punitive charges equivalent to six times the freight at scale – R for entire excess weight from origin to destination irrespective of the point where such over loading was detected _ (iii) a penalty of Rs. 10,000/- per vehicle. Levy of penalty on account of over-loading, at an earlier point, does not permit the leaseholder to transport parcels beyond the permissible carrying capacity of the vehicle at a later stage or between any leg of its journey. In case loading/unloading is carried out at intermediate station(s), after 1st check point and overloading is detected at later stage, the Railway Administration shall have the right to impose ‘two times the above mentioned penalty’.
14.4 In addition to the above penalty, Railway may terminate the contract and cancel the registration of the leaseholder in case of 4th (Fourth) default .
14.5 In case weight of parcels in a vehicle is found to be overloaded by more than 5% of the leased capacity or 1 tonne whichever is less than the excess weight would be off loaded at the point of detection and lease holder will have to take delivery of this part consignment on ‘as is where basis is’ basis. Railway will not be held responsible for any damage, deterioration or loss to the excess consignment due to off loading parcels.
14.6 In case leased consignments are detained by railway authorities for weighment purpose, no wharfage would be charged.
14.7 Division where such excess weight is detected will communicate to the lease allotting division/railway, which in turn will take necessary action like termination of lease, cancellation of registration etc.
15.0 Overcarriage of consignments in leased SLR :
15.1 Leaseholder shall be responsible for unloading his consignment from the leased SLR at the station where his lease terminates.
15.2 If the leaseholder fails to unload his consignment from the leased SLR at the intermediate station where his lease terminates, then the normal parcel freight from the lease terminating station to the station of overcarriage & back shall be charged.
15.3 If the leaseholder takes delivery of this over-carried consignment at the destination station, then normal parcel freight from the unloading station to the station of over carriage shall be charged.
15.4 However, no charges will be levied in case packages of one station are over carried/unloaded short of destination at another station by mistake, provided all such stations are between the lease originating to the lease terminating station. (For example, in case of lease contract between New Delhi-Chennai, no charges would be leviable in case packages of Agra get over-carried to Bhopal or packages of Chennai get unloaded short of destination at Nagpur by mistake.)
15.5 If leaseholder fails to unload his consignment from the leased SLR at the intermediate station where his lease terminates due to Railway’s operational reasons such as termination of train short of destination in case of accident, floods, breach of line, interruption of traffic or any other operational reason, no extra freight or penalty will be charged. 15.6 If leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to failure to open doors of SLR then the leaseholder will be permitted to unload his consignment at the next station or in the opposite direction during the return trip. In all such circumstances, no extra freight or penalty will be charged. 16.0 Claims Compensation:
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16.1 In case of leased consignments, Railway Administration shall not be responsible for claim/compensation due to any reason.
16.2 Leaseholder shall carry parcels/packages at his own risk & shall be responsible both to the railway & to the consignor/consignee for any loss, damage, destruction, deterioration & non-delivery of the parcels/packages for any act of omission or commission on their part for parcels & it’s contents loaded in the leased SLR
16.3 Railway shall not be responsible for any loss, destruction, damage, deterioration or non delivery of goods arising form the following causes:
i Act of God
ii Act of war
iii Act of public enemies
iv Restraint or seizure under legal process
v Orders or restrictions imposed by Central Government or States Government or by any officer or authority subordinate to the Central Government or a State Government authorized in this behalf
vi Fire, explosion or any unforeseen risk
vii Act or omission or negligence of the lease holder or consignor or consignee
viii.Natural deterioration or wastage in bulk or weight due to inherent defect, quality or vice of the goods.
ix Latent defect
16.4 Railway shall only be responsible to carry the SLR from lease originating to lease terminating station with Railway seal & lock intact & shall not be responsible for the content
16.5 Any dispute of claims arising between lessee & the cargo owner shall be settled by the lessee being a principle transporter. The Railway Administration does not have any contractual or other obligations towards cargo owner. The SLR will be padlocked by the leaseholder and sealed by the Railway as well.
17.0 Theft
17.1 Loading will not be supervised by Railway staff at loading station. If both Railway’s seals & padlock are in intact condition, Railway shall not be responsible in any way unless there is a specific sign of theft eg. cutting of the side wall of the SLR.
17.2 However, if Railway seals as well as padlocks any of the doors of the leased SLR are found tampered with, or in case of damage to the inside walls of the brake van where it is apparent that theft has taken place, First Information Report (FIR) will be lodged with the GRP & a copy of the same will be given to the lease holder
17.3 This FIR can be lodged either at the destination or at any stopping station enroute where the theft is detected.
17.4 In such cases, parcels from the leased SLR will be unloaded in the presence of CPS, RPF & the leaseholder or his representative. Packages will be compared with the ‘Manifest’ i.e. list of packages accompanying the SLR. Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 43
17.5 A certificate of discrepancies found will be prepared in triplicate & signed by CPS, RPF & the leaseholder / his representative. A copy of the same would be handed over to the leaseholder or his representative.
17.6 Balance consignment available in the SLR will not be deposited with RPF or GRP. Leaseholder should be free to take delivery of the remaining portion of his consignment.
18.0 Extension of train / increase in frequency of train 18.1 In case a train in which parcel space has been leased out is extended beyond its initial originating station or beyond its initial destination station, then the leaseholder will be permitted to continue his lease between the pair of stations mentioned in his contract. It will be assumed that the lease is being operated to / from an intermediate station as the case may be. This arrangement will continue till the expiry of the contractual period in the normal course.
18.2 However, if the leaseholder wants to extend his lease to cover the newly extended portion also then the same may be extended & lumpsum leased freight charged will be increased on
pro-rata basis as per his existing lease charges for the extra distance covered.
18.3 In case of increase in frequency of weekly/bi-weekly/tri-weekly trains, the current lease will be extended for the same leaseholder in case he is willing for the same at the existing lumpsum leased freight rate, for the increased number of trips. 19.0 Recovery of Railway’s dues
19.1 Railway Administration reserves the right to recover/deduct Railway’s dues from leaseholders “Security Deposit” on the following grounds
i Any amount imposed by Railway Administration as a fine, wharfage, demurrage & punitive charges on overloading, re-weighment charges, detention charges, unloading charges etc.
ii Recovery of costs on account of loss caused to Railway property due to any direct or indirect action of the leaseholder.
iii Any amount, which Railway becomes liable to Government, third party on behalf of any default on the part of leaseholder or his representative or his labourers.
iv Any payment / fine made under the order of law enforcing agency or once the amount under this clause is debited, the leaseholder shall reimburse the same by depositing to the extent the amount is debited within 15 days period failing which it will treated as breach of agreement.
20.0 Restriction on subletting or transfer the lease space to other party
20.1 Leaseholder agrees not to transfer or sublet the contract to any other party, failing which the contract is liable to be terminated without any notice to the leaseholder & security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled. 20.2 If there are more than one leasing contacts in operation by the leaseholder (defaulter) by the same train or any other train, the Railway Administration will have the right to terminate all the lease contract which are in operation by the same train or by any other train. 20.3 Railway Administration will be sub-contracting carriers only & not the principal carrier, Railway’s responsibility will be limited to safe carriage of break van / Parcel vans from originating station to its destination stations 21.0 Right to terminate lease contact 21.1 The Railway Administration shall have the right to terminate the operation of lease contract / agreement for any reason whatsoever after serving one month’s notice to the leaseholder. Railway shall also reserve the right to terminate the contract without giving any notice at any time for Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 44
whatsoever reason as a punitive measure or breach of agreement by the leaseholder or in case of operational exigencies or it is necessary to do so in public interest.
However, such instantaneous termination of contract by Railway Administration should be followed by a written intimation of breach of contract within 3 working days of termination.
21.2 Railway shall have the right to suspend the leasing contract whatsoever reason till the inquiry of any discrepancy / or any legal action pertaining to lease is pending / require clearance from concerned authorities. 21.3 Leaseholder shall also have right to terminate the agreement after serving 60 days notice to the Railway Administration. If it is not feasible for the leaseholder to continue the contract due to fluctuation in the market or any unforeseen reason, leaseholder can terminate the contract by giving 60 days notice to the Railway Administration “subject to completion of one year contractual period”. In such cases, security deposit will not be forfeited. 21.4 The contract shall be deemed to be terminated without any notice by either party in the event of the outstanding dues from the licensee towards lump sum freight charges exceeding the security deposit irrespective of the fact that the licensee was unable to use the licensed four tonnes/one ton compartment on the days for which freight charges are outstanding. 22.0 Liability of the leaseholder towards payment of Sale Tax / Trade Tax / VAT any other taxes 22.1 Leaseholder shall be solely responsible to pay Sale Tax / Trade Tax / VAT any other taxes payable to the State Government or Central Government on the commodities / parcel transported by the leaseholder in leased Brake vans / Parcel vans etc. (However, Service Tax as applicable shall be collected alongwith the lumpsum leased freight). 23.0 Liability of the leaseholder in case of any injury or loss or death due to loading /unloading/ stacking / removal of parcel 23.1 If the labourer or his representative or any other staff of leaseholder meets with any injury or loss or death due to any reason during the handling, loading, unloading process the railway will not be liable for the same & the leaseholder will indemnify the Railway Administration for such acts. 24.0 Abiding labour laws (Regulation & Abolition) Act 24.1 The labour employed by the leaseholder for loading/unloading or any purpose will be employees of the leaseholder & they may in no way whatsoever claim to be employees of the Railways. If Railway is liable to pay claim to the labourer on any ground the leaseholder will indemnify the Railway Administration for the same. 24.2 Leaseholder will indemnify the Railway Administration for loss & damages suffered in violation of any provision for the contract labour (Regulation & Abolition ) Act 24.3 Labourers engaged by the leaseholder for the purpose of handling parcel viz loading/unloading/stacking/removal of parcel from /to the leased vehicle shall be employees of the leaseholder. Railway Administration shall not at all be concerned with the employment or other services related issues of these labourers. 25.0 Abiding other rules & regulation & alternation in agreement. 25.1 The leaseholder shall abide rules & regulation of the Railways & in case of any irregularities, he shall be liable to pay the fine as imposed by the Railway Administration. 25.2 Amendments & any alternation in the agreement can be made with mutual consent of both the parties. 26.0 In the event of any difference of opinion or dispute between the Railway Administration & the leaseholder as to the respective rights & obligations of the parties hereunder of as the true intent & meaning of these presents or any article or conditions thereof. Such difference of opinion shall be referred to the sole arbitrator or any officer appointed by the General manager, Central Railway, Mumbai/CST for the time being whose decision shall be final, conclusive & binding on the parties, the intention of the parties being that every matter in respect of this agreement must be decided by him as sole arbitrator & not taken to civil court. All disputes are subject to the territorial jurisdiction of courts located in the Pune only.
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 45
27. Not withstanding anything in the agreement, the terms and conditions that have been agreed upon in the tender document shall also be applicable in this contract.
Annexure –V-A
In case of loading from an originating station to different destinations , only one manifest is required to be submitted by the leaseholder
Example:
Name Telephone No. Address Date of dispatch Train No: Lease unit Freight Rs. Railway MR No. Dated: Station From: Station To:
Details of packages loaded Originating Station Destination Station No.of Description of the Wt. In Pvt Marking packages packages Qtls
Signature & seal of the lessee or Signature& seal of the CPS
representative
Annexure –V-B
In case of loading from intermediate stations to different destinations , single manifest is required to be submitted by the leaseholder .
Example:
Name Telephone No. Address Date of dispatch Train No: Lease unit Freight Rs. Railway MR No. Dated: Station From: Station To:
Details of packages loaded Originating(intermediate Destination Station No.of Description of the Wt. In Pvt Marking loading) Station packages packages Qtls
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 46
Signature & seal of the lessee or Signature& seal of the CPS representative In witness whereby the parties have hereunder subscribed their names at the places & on the dates hereinafter mentioned respectively.
Signature Signature
M/s ------. ------
(Sr Divisional Comml Manager)
Pune Division,
Central Railway,
Pune
By M/s ------Leaseholder at Pune For & on behalf of the President of India by Central on ------day of ------,2014 in presence of : Railway, on this ------day of ------,2014
Witnesses Witnesses
1.______1.______
2.______2.______
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 47
Annexure VII Declaration I/we have downloaded the tender document from the website: www.cr.indianrailways.gov.in and I/we have not tampered /modified the tender forms in any manner. In case the document is found to be tampered /modified I/we understand that my/our tender is liable to be rejected and full earnest money deposit will be forfeited and I/we am/are liable to be banned from doing business with Railways and/or prosecuted.
Date: Signature/Seal
*****END OF TENDER DOCUMENT****
Signature & seal of the tenderer Sr. Divisional Commercial Manager, Pune 48