2015 CCGS Agendas & Meeting Minutes
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Choctaw County Genealogical Society Agenda
Genealogy Class 6:30pm‐7:30pm March 2, 2015 CCGS Meeting 7:30pm
Welcome by Donna Willison Head, President
6:30 pm ‐ Program Presented by April Makerney on “Genealogy Step by Step”, Session 2
Door Prizes Drawing Two door prizes will be given to Non‐members of CCGS
7:30 pm ‐ Meeting called to order & Welcome by President Donna Head, Hugo Public Library at 7:30 pm. Parliamentarian will give the rules of the meeting Objective: To establish a yearly society budget Quorum Present (two officers present)? Guest introduced by Hospitality Chair Amy Burkhalter Recording Secretary, John Brewer: Motion to Approve last month’s minutes as Read or Amended Motion______Second______Approved ______Items Tabled from last meeting: 1. Film ordered 2 . Books ordered Agenda Items: 1. Road signage for all county cemeteries Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek 2. RSVP Chair, Donna Head – RSVP Hours for 3 volunteers were ______with ______miles driven doing genealogy. 3. Scanning Committee Chair, Donna Head – Scanning at the Frisco Depot Museum of books and pictures. The society does have a copy of everything that I’m scanning. 4. Facebook Page, Sherri Cheek – How many members do we have? ______5. By‐Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head (interim) – 1 new member and 7 renewals in February Program Director, April Makerney – next class will be May 4th News Reporter, Donna Head – Parliamentarian, John Brewer ‐ Corresponding Secretary, Sydney Groat – Society Librarian, Cindy Burkhalter – Labeling books, etc Webmaster, April Makerney Newsletter Editor, April Makerney Treasurer, Cindy Burkhalter Recording Secretary, John Brewer Vice President, Norm Pence President, Donna Head: nothing at this time Anything from the floor not on the agenda: Next Meeting – April 6, 2015, with McAlester, Pittsburg County, Genealogy Society giving the program Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ______
Door Prizes Drawing Members Attending: Amber Upton___, Amy Burkhalter___, April Makerney___, Brent Shain___, Cindy Burkhalter___, David Dearinger___, Donna Head___, John Brewer___, Lila Swink___ Norman Pence___, Peggy Maeger___ Sherri Cheek___, Sim Morgan___, Sue Roebuck___, Sue Wall___, Sunny Rae Muncrief___, Sydney Groat___, Danny Groat___, Rita Renee’ Davis___, Donna Ca llaway___, Debra Usry___, Betty Montgomery___, Margaret Allensworth___, Stella Jefferson___, Gary Akin____
Thank You Very Much For Attending Tonight. Please Drive Safely Home
Please join us for a Dutch Treat Social at Braums after this meeting May 4, 2015 Meeting Minutes
The Choctaw County Genealogy Society met Monday, May 4, 2015, at the Hugo Library, at 6:30pm. Guest were introduced by Hospitality Chair Amy Burkhalter and welcome by Society President Donna Head. The program ‘Your Ancestors: Looking For, Wars, Graves, Obits, and Your Society’ was presented by Donna Head. She told of how to think about how they traveled at a time period, and what wars were going on at the time of their life. Mrs. Head also outlined how fine and leave messages on Find A Grave website, along with how to write your own obituary. She led the group into the Heritage Room to show how to work the micro film reader, where books were at and other things in the room. The Hugo Middle School Technology Student Association (TSA) gave a presentation on the correct procedure of parliamentary. Society President Donna Head called the business meeting to order at 8:10pm. The objective of the meeting was to set dates for the church scanning and to see if we want a Christmas Social in December. Recording Secretary John Brewer presented the April meeting minutes with a motion to accept by Norm Pence and a second by Cindy Burkhalter. Motion carried. The society is still working with Experience Works to find someone to work in the Heritage Room during the week. Facebook Page Committee Chair Sherri Cheek reported that there are 178 members now. Officers Reports: Membership Director, Donna Head – 3 new members and 2 renewals in April. Corresponding Secretary, Sydney Groat – gave report on who she has been sent newsletter exchanging, birthday cards to. We tabled receiving Tom News until we could see a copy of the newsletter. Treasurer, Cindy Burkhalter – gave the balance of $2452.19. Need to place an order for this quarter. President, Donna Head – A private donor is paying for someone to set up tablets and chairs before the meeting and taking them down after the meeting. Belts have been ordered for the micro film and there is a volunteer who can put them the machine. Motion was made by Norm Pence and 2 nd by Betty Rowland to adjourn at 8:40pm. Guest and members attending were the TSA team Katie Trapp, Preston Fitzpatrick, Alyssa Wright, Michaela Beck, Jonathan Yarbrough, Jackson Self and Advisor Matt Goddard, Amy Burkhalter, Cindy Burkhalter, Cecilia Finch, Sherri Cheek, Sydney Groat, Donna Head, and Norm Pence. Guests were Charles & Sandra Gregg of Hugo, Billie Heath of Ft. Towson, and D. L. Wilkerson of Rattan.
Date______Recording Secretary______John Brewer Choctaw County Genealogical Society Agenda
Program 6:30pm-7:30pm June 1, 2015 CCGS Meeting 7:30pm-9pm >PLEASE MUTE YOUR PHONES< Welcome by Donna Willison Head, President Guest introduced by Hospitality Chair Amy Burkhalter
6:30 pm - Program Presented by – Donna Head ‘Headstone Symbols’
Door Prizes Drawing Two door prizes will be given to Non-members of CCGS
7:30 pm - Meeting called to order by President Donna Head, Hugo Public Library Quorum Present (two officers present)? Recording S ecretary, John Brewer: Motion to Approve last month’s minutes as Read or Amended Motion______Second______Approved ______Items Tabled from last meeting: 1. Tom News by Tom Church, McCurtain County 2. December meeting, where New Business: 1. Native American Full Day Class 2. Cemetery Signs 3. Society Tri Fold Old Business: 1. Tables at County Functions Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek – On ______the cemetery will be ______2. RSVP Chair, Donna Head – RSVP Hours for 3 volunteers were ______with ______miles driven doing genealogy in month of ______. 3. Scanning Committee Chair, Donna Head – Still at the Depot, the Church is waiting for us to scan 4. Facebook Page, Sherri Cheek – How many members do we have? ______5. By-Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head (interim) – ______new members and _____renewals in ______Legacy Class Director, April Makerney – next class Session 3 will be Jul 1st News Reporter, Donna Head Parliamentarian, John Brewer Corresponding Secretary, Sydney Groat – Corresponds sent were to ______Society Librarian, Cindy Burkhalter Webmaster, April Makerney – Instructions for monthly calendar handout Newsletter Editor, April Makerney – needs a Feature Family Treasurer, Cindy Burkhalter – Balance as of meeting date is ______1. Books to order: 2. Micro Film to order: Recording Secretary, John Brewer Vice President, Norm Pence President, Donna Head Anything from the floor not on the agenda: Next Meeting – July 6, 2015 Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ______Members Attending: Gary Akin___, Margaret Allensworth___, John Brewer___, Amy Burkhalter___, Cindy Burkhalter___, Donna Callaway___, Sherri Cheek___, Homer Davis___, Matt Davis___, Rita Davis___, Cecilia Finch___, Charles Gregg___, Sandra Gregg___, Danny Groat___, Sydney Groat___, Donna Head___, Billie Heath___, David House___, Stella Jefferson___, June Kirk___, Peggy Maeger___, April Makerney___, Betty Montgomery___, Sim Morgan___, Sunny Muncrief___, Norm Pence___, Betty Rowland___, Lila Swink___, Debra Usry___, Sue Wall___, Jimmie Watson___
Thank You Very Much For Attending Tonight. Please Drive Safely Home
Please join us for a Dutch Treat Social at Braum ’s after this meeting Choctaw County Minutes June 1, 2015
The Choctaw County Genealogical Society held their regular monthly meeting recently with the program ‘Headstone Symbols’ presented by Donna Head. Membership approved the May minutes with a motion by Cindy Burkhalter and a second by Sydney Groat. Items tabled from the May meeting were (1) Cindy Burkhalter made a motion with a second from Danny Groat in making a donation to the Tom News to receive their newsletter of the Tom Baptist Church. Motion accepted. (2) Sydney Groat made a motion with a second by Norm Pence to have the CCGS December meeting at a Mexican restaurant. The date will be December 1 st at 6:30pm for the Dutch treat meal. Motion accepted. New business for the June meeting were (1) A motion from Cindy Burkhalter and a second by Sydney Groat is to set a date with a Native American class in September. Motion accepted. (2) CCGS cemetery signs need to have more research (3) CCGS needs to compile a society Tri- Fold. Old Business included if CCGS wants to set up a table at county home coming, fairs, and other community events. Norm Pence made a motion with a second from Danny Groat to set up a table at the annual Choctaw Electric Company’s meeting. This motion also included that we buy PVC pipe to make a stand to hold our banner. Motion carried. Committee Reports: Cemetery Committee Chair, Sherri Cheek – gathering for June has been cancelled. However, we will start meeting in July to do a cemetery. RSVP Chair, Donna Head – RSVP hours for 3 volunteers were 203 with 95 miles driven doing genealogy in the month of May. Facebook Page, Sherri Cheek – we now have 193 members. Officers Reports: Membership Director, Donna Head (interim) – 3 new members in May. Legacy Class Director, April Makerney – next class will be Session 3 on August 3 rd . Corresponding Secretary, Sydney Groat – 12 newsletters exchange requests were mailed to other genealogy societies. New society’s exchanges are Red River County Genealogy Society, Bryan County Heritage Quarterly, and Kiamichi Country Genealogical Society. Treasurer, Cindy Burkhalter – bank balance was approved by the society president. A motion by Norm Pence and second by Sydney Groat was to buy $300 worth of Choctaw County micro-film. Motion accepted. Norm Pence made a motion to adjourn with a second from Sydney Groat. Motion carried. Next meeting will be held July 6, 2015, at the Hugo Library at 6:30pm. Those attending were Cindy Burkhalter, Cecilia Finch, Danny Groat, Sydney Groat, Donna Head, and Norm Pence.
703 E. Jackson Street, Hugo, OK 74743 Email: [email protected] Website: http://www.okgenweb.org/~ccgs2 Facebook: https://www.facebook.com/groups/choctawcountyokgensoc
The Choctaw County Genealogical Society met recently for their July monthly meeting at the Hugo Public Library. The program ‘Cousins 1X Removed’ was presented by Donna Willison Head. Cousins of different generations is explained by using the word ‘removed’. Saying that cousins are ‘once removed’ means that there is a difference of one generation between cousins.
June’s minutes were approved by membership with one correction with a motion by Norm Pence and a 2 nd by Cindy Burkhalter.
New Business included: The September 7 th meeting will be held September 14 th due to the Labor Day Holiday CCGS would like to have a booth at the Hugo Fair. Need to get dates and cost Native American Program has been set for Sept. 19 th A shelf in the Heritage Room to be named the Joe Wilkins Shelf
Old Business included: CCGS sent in the form to have a booth at the Choctaw Co-Op annual meeting CCGS Tri-Fold was tabled again for more discussion
Committee Reports: Cemetery Committee Chair, Sherri Cheek – no cemetery indexing until September due to hot weather RSVP Chair, Donna Head – 3 volunteers RSVP Hours were 346 with 765 miles driven doing genealogy in month of June Scanning Committee Chair, Donna Head – Sherri Cheek is scanning pictures of the families that she is interviewing Facebook Page, Sherri Cheek – we have 212 members on out FB page
Officers Reports: Membership Director, Donna Head – for the month of June we gained one new members and had one renewal member Legacy Class Director, April Makerney – Legacy Classes will be on ‘Resources’ on Aug. 3 rd at 6:30pm at the Hugo Library News Reporter, Donna Head – shared the newspapers clipping of CCGS from six area newspapers Corresponding Secretary, Sydney Groat – In June, the May Minutes and June agenda were mailed to members who do not have emails, nine genealogy societies were contacted about exchanging newsletters with one aggressing so far. That society is the Cass County, TX Genealogy Society. Only one response to inquiry about the Dodd Family. Society Librarian, Cindy Burkhalter – Will have the Native Indian section done before September. Webmaster, April Makerney – had several weeks of internet problems so the work has been delayed 703 E. Jackson Street, Hugo, OK 74743 Email: [email protected] Website: http://www.okgenweb.org/~ccgs2 Facebook: https://www.facebook.com/groups/choctawcountyokgensoc
Newsletter Editor, April Makerney – Due to lack of internet service, the newsletter will be a little late. Need a feature family for the next newsletter. A registration form was given to everyone for the Native American Workshop for format suggestions. Treasurer, Cindy Burkhalter – the bank statement was approved by the society president Vice President, Norm Pence – the June obits are done President, Donna Head – 1. The society has all of the county newspapers except for about 6 rolls. A motion by Sherri Cheek and a second by Norm Pence were to buy the rest of the micro film. Membership approved. 2. The society received notification that more boxes were being sent to the society from the Joe Wilkins estate. 3. New Society business cards were given to everyone. This was made possible by donations.
The next meeting will be held at 6:30pm on August 3, 2015, at the Hugo Library.
Motion to adjourn the meeting was made by Norm Pence with a 2 nd by Sherri Cheek. Motion carried.
Those attending were Amy Burkhalter, Cindy Burkhalter, Sherri Cheek, Cecilia Finch, Sydney Groat, Donna Head, April Makerney, and Norm Pence. Choctaw County Genealogical Society Agenda
Program 6:30pm-7:30pm August 3, 2015 CCGS Meeting 7:30pm-9pm >PLEASE MUTE YOUR PHONES< Welcome by Donna Willison Head, President Guest introduced by Hospitality Chair Amy Burkhalter 6:30pm - Program Presented by – April Makerney “ Citing Sources ” on Legacy 7:30pm - Meeting called to order by President Donna Head, Hugo Public Library Quorum Present (two officers present)? Recording Secretary, John Brewer: Motion to Approve last month’s minutes as Read or Amended Motion______Second______Approved ______Items Tabled from last meeting: 1. CCGS Tri Fold New Business: 1. Paris, TX, Veterans Memorial, Aug. 18 th , leaving Library parking lot at 10:15am 2. Appoint Nominations Chair for elections of officer in November 2015 Old Business: 1. Cost of booth at Hugo Fair $100 (donations will be collected to cover this) 2. Native American Class flyers 3. Joe Wilkins Shelf 4. Micro Film ordered 5. Choctaw Electric Co-Op annual meeting, our booth
Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek – On ______the cemetery will be ______2. RSVP Chair, Donna Head – RSVP Hours for 3 volunteers were ______with ______miles driven doing genealogy in month of ______. 3. Scanning Committee Chair, Donna Head – Still at the Depot 4. Facebook Page, Sherri Cheek – How many members do we have? ______5. By-Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head (interim) – ______new members and _____renewals in ____ Legacy Class Director, April Makerney – next class will be Aug. 3rd News Reporter, Donna Head Parliamentarian, John Brewer Corresponding Secretary, Sydney Groat – Corresponds sent were ______Society Librarian, Cindy Burkhalter – Checking out materials Webmaster, April Makerney Newsletter Editor, April Makerney – Feature Family will be______Treasurer, Cindy Burkhalter Recording Secretary, John Brewer Vice President, Norm Pence President, Donna Head – 1. Honoring Business Newsletter Anything from the floor not on the agenda: Next Meeting – Sept. 14, 2015 Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ______Members Attending: Gary Akin___, Margaret Allensworth___, John Brewer___, Amy Burkhalter___, Cindy Burkhalter___, Donna Callaway___, Sherri Cheek___, Homer Davis___, Matt Davis___, Rita Davis___, Cecilia Finch___, Charles Gregg___, Sandra Gregg___, Danny Groat___, Sydney Groat___, Donna Head___, Billie Heath___, David House___, Stella Jefferson___, June Kirk___, Peggy Maeger___, April Makerney___, Betty Montgomery___, Sim Morgan___, Sunny Muncrief___, Norm Pence___, Betty Rowland___, Lila Swink___, Debra Usry___, Sue Wall___, Jimmie Watson___
Thank You Very Much For Attending Tonight. Please Drive Safely Home
Please join us for a Dutch Treat Social at Braum ’s after this meeting 703 E. Jackson Street, Hugo, OK 74743 Email: [email protected] Website: http://www.okgenweb.org/~ccgs2 Facebook: https://www.facebook.com/groups/choctawcountyokgensoc
CCGS August Minutes August 3, 2015 The Choctaw County Genealogical Society recently held their August meeting at the Hugo library. The program ‘Sharing Your Research’ was presented by Donna Willison Head. The presentation took those attending of how to share pictures and family history on a private family Facebook page. Mrs. Head also showed how you can make index cards for births, marriages, and deaths along with supporting information so you can post day by day family history along with a picture of that person. She shared her private family Facebook sites. Other internet sites that were shown and explained were CCGS website, DNA on Ancestry, and Find A Grave. Facebook groups shown were Choctaw County Genealogical Society, Genealogy! Just Ask, Who Remembers When In Choctaw County, and Indian Territory & Early Oklahoma – People and Places. Donna also shared ‘Genealogy Research Kit Checklist’ for those planning a research trip. Society President Donna Willison Head called the business meeting to order at 8pm with 3 guest. July minutes were accepted with a motion by Norm Pence and a 2 nd by Danny Groat. Tabled from the July meeting was the discussion of the CCGS tri-fold that will be given to those attending the Choctaw County Fair and the Choctaw Electric Co-op meeting. This was tabled again. New Business included (1) a trip to the Veterans Memorial in Paris, TX, on Aug. 18 th . The caravan will leave the library at 10:15am and everyone is invited to go (2) Sydney Groat will serve as Nominations Chair for the upcoming officer elections in November 2015. Old Business (1) The cost of the booth at the Choctaw County Fair will be $100 and a donation for $50 has been accepted toward the cost. Other donations are needed for the other $50. (2) The Native American Class flyers are done and will be sent to all members to post in business windows in their community. The class will be held Sept. 19 th at the Hugo Library. Pre-registration is $20 and at the door will be $25. (3) Cindy Burkhalter made the motion to designate a shelf for ‘Joe Wilkins’ and a second was made by Billie Heath. Motion passed. (4) Norm Pence made a motion to buy the last of the Choctaw County newspaper micro film. A second was made by Cindy Burkhalter. Motion approved. (5) President Head shared what the CCGS table would look like at the Choctaw County Fair, Choctaw Electric Co-op meeting, and at the Native American class. Suggestions were taken and a schedule of hours will be emailed out to CCGS members. Committee Reports: Cemetery Committee Chair, Sherri Cheek – the next gathering will be at Restland Cemetery in Boswell on Oct. 11 th . All members and volunteers are welcome to help take pictures of all of the headstones. RSVP Chair, Donna Head – RSVP hours for 3 volunteers were 346 and 765 miles were driven doing genealogy in the month of June. Scanning Committee Chair, Donna Head – will start scanning the Presbyterian Church genealogy starting next week. Facebook Page, Sherri Cheek – there are 213 members By-Laws Chair, April Makerney – President Head said that the bylaws need to be updated pertaining to the officers. An email will be sent out to all members so a vote can be taken at the September meeting. Officers Reports: 703 E. Jackson Street, Hugo, OK 74743 Email: [email protected] Website: http://www.okgenweb.org/~ccgs2 Facebook: https://www.facebook.com/groups/choctawcountyokgensoc Membership Director, Donna Head (interim) - there were no new members in July and no renewals. Legacy Class Director, April Makerney – next class will be September 14 th on ‘Citing Sources’. This class will either be taught by April Makerney or Donna Head. News Reporter, Donna Head – we are still getting great news coverage with at least 5 newspapers in three counties Corresponding Secretary, Sydney Groat – in July the June minutes and the July agenda were mailed to members who do not have email, one birthday card was mailed to a member, one get well card was mailed to a member, 3 societies were contacted for a society newsletter exchange (Carter County Genealogical Society, Ardmore, OK; Clay County Genealogical Society, MO; and Yell County Arkansas Genealogical Society). Society Librarian, Cindy Burkhalter – just a reminder that NO Materials are to leave the Heritage Room. The same library rules apply to the Heritage Room. So please do not take anything out of the room. Webmaster, April Makerney – the store is back up and we are ready to fill orders. Newsletter Editor, April Makerney - Norm Pence volunteered to do his family for ‘Feature Family’. Treasurer, Cindy Burkhalter – President Head approved the bank balance Vice President, Norm Pence – the 2004A January – June obits are available President, Donna Head – would like to ‘preserve’ our county businesses by doing a business card size ad in our newsletter with information of when the businesses began, owners names, along with other information pertaining to that business. Visitors always get excited when they find an ancestor who use to own a business in our county. From the floor – Danny Groat gave the report on delivering two micro film readers from McCurtain, OK to Hugo, OK. He also reported that the Hugo High School Graduation Book is finished. This book gives the graduate names from 1910 to 2015. The next meeting will be September 14, 2015 with the program to start at 6:30pm and the business meeting at 7:30pm. A motion to adjourn the meeting was made by Norm Pence with a 2 nd from Danny Groat. Membership approved. Guests attending were Jeanette Lanbert, D.L. Wilkerson of Rattan, OK, and Virginia Heath from Wilburton, OK Members attending were Cindy Burkhalter, Sherri Cheek, Cecilia Finch, Danny Groat, Sydney Groat, Donna Head, Billie Heath, and Norm Pence.
Date______
Recording Secretary______Donna Head, Interim Choctaw County Genealogical Society Agenda
Program 6:30pm-7:30pm Sept. 14, 2015 CCGS Meeting 7:30pm-9pm PLEASE MUTE YOUR PHONES Welcome by Donna Willison Head, President Guest introduced by Hospitality Chair Amy Burkhalter
6:30 pm - Program Presented by – April Makerney “Citing Sources”
7:30 pm - Meeting called to order by President Donna Head, Hugo Public Library Quorum Present (two officers present)? Recording Secretary, Donna Head (interim) : Motion to Approve last month’s minutes a s Read or Amended Motion______Second______Approved ______Items Tabled from last meeting: Old Business: New Business: Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek – On Sept. 27 th the cemetery will be Restland Cemetery, Boswell. We will leave the Library parking lot at 10am. Bring your lunch, lawn chair, water, etc. 2. RSVP Chair, Donna Head – RSVP for 3 volunteers were 431 hours with 394 miles driven doing genealogy in month of August, 2015. The 3 volunteers also did research with 12 families, 29 names in cemeteries, 10 internet researches, 139 Obituaries, 8 county records and 15 historical records. 3. Scanning Committee Chair, Donna Head – Not doing any scanning at this time 4. Facebook Page, Sherri Cheek – How many members do we have? ______5. By-Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head – 1 new member and 1 renewals in August. Corresponding Secretary, Sydney Groat – Corresponds sent were Society Librarian, Cindy Burkhalter Webmaster, April Makerney Newsletter Editor, April Makerney Treasurer, Cindy Burkhalter Vice President, Norm Pence President, Donna Head 1. Framing of Dot Glenn’s lineage 2. Officer’s meeting Sept. 23 rd at 6:30pm, at the Library. Please bring your Officer’s Book. Anything from the floor not on the agenda: Next Meeting – Oct. 5, 2015. (we are trying to get a program on Evernote, One Note, etc) Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ______Members Attending: Gary Akin___, Margaret Allensworth___, John Brewer___, Amy Burkhalter___, Cindy Burkhalter___, Donna Callaway___, Sherri Cheek___, Homer Davis___, Matt Davis___, Cecilia Finch___, Charles Gregg___, Sandra Gregg___, Danny Groat___, Sydney Groat___, Donna Head___, Billie Heath___, David House___, Stella Jefferson___, June Kirk___, Peggy Maeger___, April Makerney___, Betty Montgomery___, Sim Morgan___, Sunny Muncrief___, Norm Pence___, Betty Rowland___, Lila Swink___, Debra Usry___, Sue Wall___, Jimmie Watson___, D.L. Wilkerson___, Carol Winters___
Thank You Very Much For Attending Tonight. Please Drive Safely Home
Please join us for a Dutch Treat Social at Braum ’s after this meeting 703 E. Jackson Street, Hugo, OK 74743 [email protected] http://www.okgenweb.org/~ccgs2
Choctaw County Genealogical Society Minutes 14 Sep 2015
The September meeting for the Choctaw County Genealogical Society was held in the conference room at the Hugo Public Library. The meeting was called to order by Society President, Donna Head at 6:30 p.m.
The program ‘Citing Your Sources’ was presented by April Makerney . The presentation explained the importance of citing sources as a part of genealogical research. In addition, a tutorial was executed on how to enter source citations for various genealogical documents into the Legacy Family Tree Program (Deluxe Version) using the source-writer feature. A course syllabus and citing sources quick-guides were included in the handout.
Business Meeting
Society President, Donna Head, called the business meeting to order at 7:45 p.m.
A quorum was present.
August minutes were read. Minutes were accepted as read with a motion by Norm Pence and a second by Sherri Cheek.
Items Tabled from Last Meeting
John Brewer charged $70 dollars to print 500 tri-fold brochures for the Society. About 100 were passed out at the Choctaw County Fair Booth. Brochures will also be handed out at the Choctaw Electric Co-op booth and the CSI Lock-In in McAlester.
Old Business
Choctaw Electric Booth Update The Choctaw Electric Co-op booth will be set up at 10:00 a.m. on Friday, September 25th. The booth needs two volunteers to work on Saturday, September 26 th from 8 a.m. until the meeting is over.
Native American Workshop Update The Native American workshop is Saturday, September 19 th from 10 a.m. to 4 p.m. Three volunteers are needed to work two tables. One volunteer to work the table for pre-paid guests and hand out their packets and name tags. Two for the table for guests who pay at the door to make name tags, collect money, and write receipts. Don’t forget to add the names of the pay at the door guests’ numbers to the drawing jar for the door prizes. We have about 15-20 door prizes thus far. If anyone would like to donate door prizes, please bring them to the library no later than Saturday. April Makerney will act as escort to our guest speaker, Jason Felihkatubbe, making sure he has everything he needs. 703 E. Jackson Street, Hugo, OK 74743 [email protected] http://www.okgenweb.org/~ccgs2
Microfilm Update We now have all Choctaw County newspaper microfilm purchased and in the Heritage Room.
Fair Booth Update The fair booth went really well. Many people stopped by interested in their family history. Society President, Donna Head’s display of her grandparents’ antiques drew many people to the booth . The new CCGS book on display, ‘Hugo High School Graduates, 1910 -2015’, compiled by Danny Groat, drew a lot of attention. Several of the photographs courtesy of the Choctaw County Historical Society and Joe Wilkins collections were also very popular.
Dot Glen Family Tree Update The cost to frame Dot Glen’s tree is going to cost approx. $340 if framed with glass, which will be very heavy to hang. Plexiglas does not come in a big enough sheet to frame it. Another alternative is the frame it without glass or Plexiglas for approx. $150, leaving the paper unprotected. This was tabled again.
New Business
CCGS Member, Danny Groat has volunteered to look into creating a graduates book for another Choctaw County school.
We have received 6 new research requests since the last meeting. We need to meet once a month to work on these requests and get them filled.
We are concerned that the current price of our research fees may be deterring research requests. We would like to reduce the research fees from $15 to $10. A motion by Sydney Groat, and a second by Billie Heath was accepted to reduce the fees to $10.
We have Heritage Room volunteers. Monday – Sydney Groat Tuesday – Cindy Burkhalter Wednesday – Donna Head Saturday – April Makerney We still need volunteers for Thursday and Friday.
Society President, Donna Head has presented a resolution to send flowers, a plant, or a donation of no more than $50 to a CCGS member in the event an immediate family member has passed. Immediate family members have been defined as a spouse, child, parent, sibling or grandparent. In the event a non-immediate family members has passed a card will be sent. Motion by Sydney Groat, second by Billie Heath was accepted. 703 E. Jackson Street, Hugo, OK 74743 [email protected] http://www.okgenweb.org/~ccgs2
Two new committees have been created by Society President, Donna Head.
Veterans Committee has been created for our Veteran work with the Red River Valley Veteran Memorial Group in Paris, Texas. Society President, Donna Head, will act as committee chair. A committee meeting will be called at a future date to set up guidelines.
Nomination Committee has been created to handle the nominations for our Society elections. Elections held this November are for the following offices…President, Recording Secretary, Webmaster, Parliamentarian, Membership Director, Program Director, and Historian. Sydney Groat, will act as committee chair.
Committee Reports
Cemetery Committee Chair, Sherri Cheek The cemetery for September will be Restland Cemetery in Boswell. We will meet on Sunday, September 27 th at 10 a.m. it the Hugo Library parking lot and caravan to the cemetery. Please bring a sack lunch. Committee Chair, Sherr i Cheek, shared a six month cemetery enumeration plan as follows…. Sept 27 th – Restland Cemetery Oct 11 th – Restland Cemetery (finish) Nov 8 th – Old Bluff, New Bluff, Gay Cemeteries Dec 13 th – Sawyer Cemetery Jan 10 th – Doaksville Cemetery Feb 7 th – Sobol & Choctaw Academy Copies of all photographs taken are to be downloaded at the cemetery. If for any reason this is unable to happen all photographs are to be given to Society President, Donna Head as soon as possible. In the event that a cemetery enumeration is cancelled for any reason; that scheduled cemetery will be moved to the bottom of the list.
RSVP Chair, Donna Head RSVP for 3 volunteers were 431 hours with 394 miles driven for the month of August 2015. The 3 volunteers’ research included research with 12 families, 29 names in cemeteries, 10 Internet researches, 139 obituaries, 8 county records, and 15 historical records.
New RSVP forms have been received in the mail.
Scanning Committee Chair, Donna Head No scanning at this time. Presbyterian scanning cancelled. Re-scheduling TBD.
Facebook Page, Sherri Cheek 222 Facebook members as of 14 Sep 2015. 703 E. Jackson Street, Hugo, OK 74743 [email protected] http://www.okgenweb.org/~ccgs2
Bylaws Chair, April Makerney Nothing to report at this time.
Officers’ Reports
Membership Director, Donna Head 1 new member and 1 renewal for the month of August
Corresponding Secretary, Sydney Groat The following was mailed in the month of August 2015…. July minutes and August agenda were mailed to 7 members, 3 birthday cards, 2 thank you cards, and 14 newsletters.
Society Librarian, Cindy Burkhalter Inventory update – 3 items left on the bookshelf behind the door, family histories, and Joe Wilkins collection.
Webmaster, April Makerney Upcoming events list added to homepage Event calendar updated Cemetery project page updated CCGS store back online, except individual obituaries New obituary books, 2004A & 2004B added to store Publication order form updated Hyperlink report performed
Newsletter Editor, April Makerney Publication list updated in newsletter Feature article completed RRVVM Veteran tour article completed
Still need submissions for Choctaw County Recollections, Records, Queries, and Circus article from Larry Moore.
Featured family for January 2016 issue will be Norm Pence. Still need volunteers for April 2016, July 2016, & October 2016 issues
The October 2015 issue will be the last month for the sponsor ads. 703 E. Jackson Street, Hugo, OK 74743 [email protected] http://www.okgenweb.org/~ccgs2
Treasurer, Cindy Burkhalter Bank balances approved by President, Donna Head. July balance $2004.58 August balance, $1902.88 with $60 to deposit
Vice-President, Norm Pence Nothing to report at this time
President, Donna Head Society President, Donna Head, has called an Officer’s meeting, Wednesday, September 23 rd at 6:30 p.m. in the Heritage Room. Please bring your Officer binders with you to the meeting.
April Makerney has volunteered to act as interim Recording Secretary until elections take place in November.
From the Floor Nothing from the floor at this time.
The next meeting will be October 5, 2015. The program ‘Evernote’ presented by April Makerney will begin at 6:30 p.m. with the business meeting following at 7:30 p.m.
A motion to adjourn was made by Sherri Cheek with a second by Norm Pence. Membership approved.
No guests attended.
Members present were Cindy Burkhalter, Sherri Cheek, Cecilia Finch, Sydney Groat, Donna Head, Billie Heath, April Makerney, Norm Pence, and Danny Groat.
Date: 15 Sep 2015
Recording Secretary: ______April Makerney, Interim
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Date: ______
Motion: ______Second: ______Approved: ______
Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
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Choctaw County Genealogical Society Minutes 5 Oct 2015
The October meeting for the Choctaw County Genealogical Society was held in the conference room at the Hugo Public Library. The meeting was called to order by the President, Donna Head at 6:30 p.m.
The evenings ’ program, ‘Evernote for Beginners’, was presented by April Makerney. The program reviewed usage of the Evernote application when using it to document your genealogy research. In her handout April included, pricing, supplemental reference sites and Quick commands for Windows and Mac usage. April gave a very nice demo on the application and how she uses it. The demo covered simple usage to more complex usage, which she uses.
Business Meeting:
Society President, Donna Head, called the business meeting to order after the presentation.
A quorum was present.
September minutes were read. Minutes were accepted as read, with a motion by Norm Pence and a second by Sydney Groat. ------
Page 1 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
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Billie Heath was appointed by the president to fill in as Recording Secretary for the rest of the year.
Items tabled from Last Meeting:
1) Dot Glenn genealogy, large pedigree chart, was tabled again until a place to hang the chart was selected. 2) Friends of Fort Towson was tabled until more information could be gathered
Old Business:
Native American Workshop Update: The workshop was presented on Saturday, September 19 by Jason Felihkatubbe. There were 25 attendees. The workshop was well received. Jason’s handouts will be scanned and added to the web site and Facebook.
Lessons Learned: 25 people filled the meeting room. In the future, if we expect more than 25, we will need to find another location. Jason recommended: Put together a Native American Indian research kit where people can write down what they know about their family. This will facilitate us helping them get started.
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Page 2 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------The Native American Indian research kit was discussed and the following was identified as needing to be in the kit: (1) Six Generation Chart (5) Family Group Sheets (1 ea) 1940 thru 1900 Census Records, (1) ‘Discover Your Roots Along Our Routes Genealogy Travel In Oklahoma’ brochure (1) Search the Final Rolls Guide on Accessgenealogy.com (1) Dawes Commission Case Files (1) Book List for Native American Research (1) Map of the Choctaw Nation Indian Territory
Choctaw Electric Coop Booth: This took place on September 25. The booth was a success, well spent money. Society members manning the booth, continue to help people see their family in a way the people did not know existed. Made contact with Cattlemen’s Association (Cairl Collins) and the Goodland Cemetery Committee.
Heritage Room Volunteers: Tuesday: Cindy Burkhalter Wednesday: Sydney Groat Thursday: Billie Heath Friday: Donna Head Saturday morning: April Makerney
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Page 3 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------FaceBook will be updated with new lineup.
McAlester Lock-in: On the evening of September 25, several members attended this fun event. Lots of food and drink, various presentations and many door prizes made the evening interesting and fun. Attending members were: Sherri Cheek, Cecilia Finch, Donna Head, April Makerney, and Billie Heath. Also a guest, Ginny Heath attended with this group, too.
New Business:
Friends of the Fort: This organization is associated with the historic fort at Fort Towson. They will be hosting a Historic Candlelight Tour at Doaksville on October 16-17, 2015. Billie Heath will contact Friends of the Fort to see if someone could come talk to us and/or is there a project that CCSG could partner with them on. The Friends of the Fort meet the 2 nd Thursday of the month at the fort. Dues are $5.00 per year.
Committee Reports:
Cemetery Committee: Sherri Cheek chairperson
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Page 4 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------Restland Cemetery in Boswell: On Sept 27, Sherri Cheek, Donna Head, April Makerney and Billie Heath worked at the cemetery and were able to complete 3 sections. The cemetery has a total of 10 sections. Pictures have been given to Donna Head. Next work day will be Oct 11. Bring lunch and water. Donna will be out of town on this date, so members will need to get with her when she is back, to transfer the pictures to her.
Veterans Committee: Donna Head chairperson General update: 1) Chairperson will coordinate the Veteran communication to the Red River Valley Veterans Memorial (RRVVM) in Paris Texas. There are specific requirements that need to be met to qualify for this project. 2) Chairperson will coordinate all Veteran research. She has a Master list to work from. 3) Research guidelines have been developed with suggested research sites identified. 4) Research will be coordinated thru chairperson. She will give each researcher 5 veterans to be researched per the guidelines. When complete, veteran information will be filed in a vertical filing cabinet in the Heritage room. If the veteran qualifies for the RRVVM in Paris Texas, the chairperson will coordinate that communication. 5) If anyone has a veteran that needs to be researched, the name needs to be given to the chairperson and she will add it to her master list then assign it to a researcher when appropriate. 6) 200 names have been added to the Veteran’s Master Spreadsheet.
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Page 5 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------Norma Pence, representing the Historical Society, will continue to forward veterans to RRVVM per the veteran’s historical status.
Query committee: No chairman has been assigned. There was discussion on how to handle the various queries. Pricing for research continues to be a challenge. Research requests can come from web queries, people on site, email/mail requests. These requests may require on-site or court house research. This was tabled for more discussion. President appointed Billie Heath, Cindy Burkhalter and Sydney Groat to meet and discuss to create a suggested price listing to cover all types of requests.
RSVP: Donna Head Chairperson Monthly information from Sherri Cheek and Norm Pence, is needed. To signup for RSVP contact Little Dixie.
Scanning Committee: Donna Head Chairperson No scanning at this time. Presbyterian scanning was cancelled, re-scheduling TBD.
Facebook Page: Sherri Cheek Membership is 232 as of October 5, 2015.
Bylaws: April Makerney Chairperson Nothing to report at this time.
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703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
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Officer’s Reports:
Membership Director, Donna Head In September 3 new members were added. No renewals.
Society Librarian, Cindy Burkhalter Working on Estate book and DAR family histories. 1952 Hugo Tax books are available to create a listing of people paying taxes. There are 3 books. Billie Heath created a spreadsheet with a list of fields to be captured from the books. Books are assigned to Billie Heath, Cindy Burkhalter and April Makerney
Correspondence Report, Sydney Groat August minutes, Sept Agenda and Native American Workshop registration were mailed to 7 members. September birthday cards were sent to 6 members. A thank you card and $50 was sent to Jason Felhkatubbe for his American Indian workshop.
WebMaster, April Makerney Updates to the web site include: 1) Upcoming events
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Page 7 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------2) Cemetery project area 3) Updated research pricing Back on-line is individual obituaries. Individual Obituary work continues. Store updates include: 1) Working with the Paypal button, which keeps reverting back 2) Adding 10% Sales tax 3) Changed the ‘Adopt a Microfilm Program’ button to a Donation button and removed it from the Shopping Cart.
Newletter Editor, April Makerney Worked on: 1) Updates to new members, renewed members, member birthdays and visitors. 2) Update Publication list to reflect 10% Sales tax. 3) Updated upcoming events 4) Updated CCGS Bookshelf and Donations, as of September 24 . 5) Completed, Choctaw Language section 6) Completed, Veteran Spotlight with CPO Jack Eddlemen 7) Completed, Featured Family, with Richard D. Roebuck Family submitted by Sydney Groat 8) Completed, Choctaw County recollections. An Indian Pioneer Interview with Paul Garnett Roebuck. There are several items still needed: 1) Choctaw County Record submissions 2) Queries
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Page 8 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------3) Several clarifications 4) Business ads Featured Family for January 2016 will be provided by Norm Pence.
Treasurer, Cindy Burkhalter Balance: $2,150.20 To be Deposited: $91 PayPal: $48 Out: $66
Vice-President, Norm Pence September Obits need to be filed. Working on Historical Society Veterans.
President, Donna Head Donna will be traveling for a couple of weeks in October.
Valliant Cemetery: Bonnie Bates needs help, to learn how to document a cemetery. Donna Head will get back to her.
IRS Financials: Cecilia Finch reported; 1) the Non-profit # has reverted back to the original society name. Going forward we will have to use it.
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Page 9 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2
------2) a Sales Tax # is needed
November meeting, November 2: Will be the election of officers.
December meeting, December 7: Christmas party at a local Mexican restaurant. A final head count is needed.
From the Floor: D.L.Wilkerson donated to the society, a flour sack quilt his Mother made in the early 1900’s. The flour sacks were pieced together and quilted by hand. The quilt demonstrates the resourcefulness of our ancestress. Thank you, for this donation.
Next meeting will be November 2, 2015. The program is undecided.
A motion to adjourn was made by Norm Pence with Danny Groat seconding. Membership approved.
Guest were Mardi Pitt of Sawyer. Members present were Cindy Burkhalter, Sherri Cheek, Cecilia Finch, Sydney Groat, Danny Groat, Donna Head, Billie Heath, April Makerney, Norm Pence, Sharon Smith, Bill Wicklund, and D.L. Wilkerson.
Date Approved:
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Page 10 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------
Choctaw County Genealogical Society Minutes 2 Nov 2015
The November meeting for the Choctaw County Genealogical Society was held in the conference room at the Hugo Public Library. The meeting was called to order by the President, Donna Head about 6:30 p.m.
The evenings ’ program, ‘ The Ins & Outs of Fold3' , which was to be presented by April Makerney was post-poned until another meeting. April is sick. As a fill-in program, Donna led an informal discussion on ‘Road Blocks in Research’. The discussion was lively with members sharing their current roadblocks and other members making suggestions regarding possible solutions. Per the discussion, wildcard-querying techniques was discussed and Donna asked Billie to send a note regarding how to use these.
Business Meeting:
Society President, Donna Head, called the business meeting to order after the discussion.
A quorum was present.
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Page 1 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------October minutes were read. Norm Pence made a motion to accept the minutes and was second by Danny Groat.
Items tabled from Last Meeting:
1) Dot Glenn genealogy, large pedigree chart, remains on the table until a solution can be determined in framing and hanging the chart. 2) Friends of Fort Towson remain on the table.
Old Business:
Native American Workshop Recommendations: Donna had a prototype of a Native American Indian research kit put together. The mix up on what was to be paid for Jason’s services has been resolved. He has been paid.
Heritage Room Volunteers: Billie and Donna swapped days. Here is the volunteer list, as of November: Tuesday: Cindy Burkhalter Wednesday: Sydney Groat ------
Page 2 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------Thursday: Donna Head Friday: Billie Heath Saturday morning: April Makerney
New Business:
Membership Committee: Sydney Groat presented proposed nominees for each position open for re- election. The positions are: President: Donna Head Recording Secretary: Billie Heath Webmaster: April Makerney Parliamentarian: Billie Heath Membership Director: Sydney Groat Program Director: Billie Heath Historian: Sherri Cheek Hospitality Officer: Amy Burkhalter
Norm Pence made a motion to accept the nominees with Cindy Burkhalter seconding. The member vote to accept the proposed nominees for the positions, passed.
Friends of the Fort: Update. Billie did not talk with John Davis this month but she will. She did however, visit the museum and join ‘Friends of the Fort’. She brought membership forms for people to join the organization if they wanted to.
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Page 3 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------
Committee Reports:
Cemetery Committee: Sherri Cheek chairperson Restland Cemetery in Boswell: The cemetery has a total of 10 sections. In September, pictures for 3 sections (J,G,E) were completed in September. Sydney and Danny Groat and Sherri Cheek met October 11 and continued work on this cemetery, Sections A & B. Sydney and Danny almost have section A complete. Sherri worked on section B, status of this section is unknown. Initial pictures need to be given to Donna.
The next cemetery work day will be November 8. Cemeteries Old Bluff, New Bluff and Gay will be worked. These are small cemeteries and should be completed in one (1) day of work. These cemeteries are off road 109. As usual, members who would like to caravan will meet together at the Hugo Library at 10:00 am.
Veterans Committee: Donna Head chairperson Donna would like to have a meeting on November 5 at 6:30 pm at the Hugo Library to discuss Veterans Day needs. If anyone needs Veterans folders see Donna.
Query committee: No chairman has been assigned, still needed.
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Page 4 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------No update. Billie Heath, Cindy Burkhalter and Sydney Groat still need to meet and discuss possible pricing structures to handle all types of requests.
RSVP: Donna Head Chairperson For September, the 3 members who belong to RSVP, Donna, Sherri and Norm, completed the following volunteering work: 406 hours with 1,298 miles driven This included researching 6 families, taking 311 headstone photos, doing 200 Internet searches and 117 obituary entries completed.
Any member over 55 is encouraged to pursue a membership in RSVP from Little Dixie.
Scanning Committee: Donna Head Chairperson No scanning at this time. Presbyterian scanning was cancelled, re-scheduling TBD.
Facebook Page: Sherri Cheek Membership is 233 as of November 1, 2015.
Bylaws: April Makerney Chairperson Nothing to report at this time.
Officer’s Reports:
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Page 5 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------
Membership Director, Donna Head In October, four (4) new members joined with no renewals. The society has a total of 39 members.
Society Librarian, Cindy Burkhalter Nothing to report at this time.
Correspondence Report, Sydney Groat October minutes and Agenda and were mailed to 7 members. The only October birthday was our own, Sydney.
WebMaster, April Makerney Update: none April is sick.
Newletter Editor, April Makerney Newsletter was published. Thanks to Sydney for selling the Business cards that were in the Newsletter. These cards were associated with businesses that have longevity in Hugo. Norm Pence will provide featured Family for January 2016.
Treasurer, Cindy Burkhalter Balance: $ 1,904.11 To be Deposited: $ 0 PayPal: $ 48.00 Out: $ 0
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Page 6 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------
Vice-President, Norm Pence October Obits are ready 500 Historical Society Veterans are in the bottom cabinet shelf needing to be files.
President, Donna Head Valliant Cemetery: Donna is waiting on a return call from Bonnie Bates.
Donna shared some pedigree charts she had recently purchased from DAR. There was a discussion about the possibility of re-selling these. No decision was made.
Donna discussed the expenditures involved in the three (3) events that the society was involved in this Fall: 1) Choctaw County Fair Booth 2) Native American Workshop 3) Choctaw Electric Co-op Booth Since this was the first time to participate in these events, several items had to be purchased. These items will be used for future events. The booths were not created to generate revenue while the workshop was. In conclusion, these three events generated money for the society.
December meeting, December 7: The December meeting will be our Christmas event and will be held at Dos Compadres Mexican restaurant, which is located on Main Street and Highway 271.
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Page 7 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------The installation of officers will also take place at this time.
January meeting will be January 4, 2016
From the Floor: Cecelia expressed concern that it looked like the web store was charging tax on Shipping and Handling. This will need to be looked at and discussed with April. April has made some recent updates to the store.
Billie expressed concern about moving on to other cemeteries when the Boswell cemetery has not been completed.
Lila Swink, the Hugo Librarian, requested to a couple members that we consider trying to retrieve a couple Choctaw County books from the Museum of Election History, associated with the State Election Board. The books are: 1) ‘Abstract of Votes Cast’, Volume 1, 1914-1936 2) ‘County Register’, Volume 1, 1916 –1926 There is concern that the books have never been microfilmed. There was a discussion about why this should be done and how it could be accomplished but no decision was made.
A motion to adjourn was made by Norm Pence with Danny Groat seconding. Membership approved.
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Page 8 Choctaw County Genealogical Society
703 E. Jackson Street, Hugo, Ok 74743 [email protected] http://www.okgenweb.org/~ccgs2 ------Guest was Paula Lopez.
Members present were Cindy Burkhalter, Cecilia Finch, Sydney Groat, Danny Groat, Donna Head, Billie Heath, Norm Pence, Bill Wicklund, and D.L. Wilkerson.
Date Approved: TBD at Dec meeting.
Recording Secretary: Billie Heath
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Page 9 Choctaw County Genealogical Society Agenda
December 7, 2015 6:30pm Dos Compadres Restaurant, Hugo PLEASE MUTE YOUR PHONES
6:30pm – Order Your Meal
1. Meeting called to order by President Donna Head 2. Welcome by Donna Willison Head, President 3. Quorum Present (two officers present)? 4. Announcement of the 2016 Committee Chairs Hospitality Chair - Amy Burkhalter, Co-Chair Cindy Burkhalter By Laws Chair - April Makerney Cemetery Committee Chair - Billie Heath RSVP Chair - Donna Head Facebook Page Chair - Sherri Cheek, Co-Chair April Makerney Veterans Committee Chair - April Makerney, Co-Chair Donna Head Research Committee Chair - Sydney Groat Audit Committee Chair – Cecilia Finch Scanning Committee Chair - Donna Head Fundraising Chair -Donna Head
7:00pm – Food should be arriving (we will take about 20 minutes to eat, then continue the program)
5. Recording Secretary, Billie Heath : Motion to Approve last month’s minutes as Read or Amended Motion______Second______Approved ______6. Items Tabled from last meeting: Friends of Fort Towson-Billie Heath 7. New Business: i. President’s Comments ii. Installation of 2016 Officers: Historian - Sherri Cheek Program Director – Billie Heath News Reporter – Donna Head Parliamentarian – Billie Heath Membership Director - Sydney Groat Society Librarian – Cindy Burkhalter Webmaster – April Makerney Newsletter Editor – April Makerney Corresponding Secretary – Sydney Groat Treasurer – Cindy Burkhalter Recording Secretary – Billie Heath Vice-President – Norman Pence President – Donna Head 8. Old Business: None 9. Committee Reports: (each chair will give a 2 minute or less recap of what is ahead for 2016) i. Cemetery Committee, Billie Heath – On Sunday, Dec. 13 th , the cemetery will be ______ii. RSVP, Donna Head – RSVP for 3 volunteers were ______hours with ______miles driven doing genealogy in month of October. ______New RSVP Members. iii. Facebook Page, Sherri Cheek – How many members do we have? ______iv. Veterans, April Makerney v. Research, Sydney Groat 10. Officers Reports: (keep it short please) Membership, Donna Head – ______new members and _____renewals in November. Program, Billie Heath – The program will be ______Corresponding Secretary, Sydney Groat – Corresponds sent were ______Society Librarian, Cindy Burkhalter Webmaster, April Makerney Newsletter Editor, April Makerney – Featured Family is ______Treasurer, Cindy Burkhalter – Balance______Recording Secretary, Billie Heath Vice President, Norm Pence President, Donna Head 11. Volunteer Of The Year Award (have yo u turned in your voting ballot?) And the winner is……. ______12. Anything from the floor not on the agenda? Door Prize Drawings (get your tickets ready) Next Meeting – January 4, 2016, 6:30pm, Hugo Library After this meeting, please join me for ice cream (Dutch Treat) at Braum’s Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ______Members Attending: Gary Akin___, Allen County Public Library___, John Brewer___, Amy Burkhalter___, Cindy Burkhalter___, Donna Callaway___, Paula Campbell___, Sherri Cheek___, Debbie Cody___, Homer Davis___, Matt Davis___, David Dearinger___, Johanna Epperson___, Cecilia Finch___, Charles Gregg___, Sandra Gregg___, Danny Groat___, Sydney Groat___, Donna Head___, Billie Heath___, David House___, June Kirk___, Peggy Maeger___, April Makerney___, Sim Morgan___, Sunny Muncrief___, Cindi McPherson___, Norm Pence___, Betty Rowland___, Sharon Smith___, Lila Swink___, Debra Usry___, Sue Wall___, Jimmie Watson___, Bill Wicklund___, D.L. Wilkerson___, Jerry D. Wilson___, Carol Winters___
Thank You Very Much For Attending Tonight. Please Drive Safely Home
Please join us for a Dutch Treat Social at Braum’s after this meeting