2015 CCGS Agendas & Meeting Minutes Missing Agendas January April May November Missing Minutes March April Choctaw County Genealogical Society Agenda Genealogy Class 6:30pm‐7:30pm March 2, 2015 CCGS Meeting 7:30pm Welcome by Donna Willison Head, President 6:30 pm ‐ Program Presented by April Makerney on “Genealogy Step by Step”, Session 2 Door Prizes Drawing Two door prizes will be given to Non‐members of CCGS 7:30 pm ‐ Meeting called to order & Welcome by President Donna Head, Hugo Public Library at 7:30 pm. Parliamentarian will give the rules of the meeting Objective: To establish a yearly society budget Quorum Present (two officers present)? Guest introduced by Hospitality Chair Amy Burkhalter Recording Secretary, John Brewer: Motion to Approve last month’s minutes as Read or Amended Motion_______________________ Second_______________________ Approved _________ Items Tabled from last meeting: 1. Film ordered 2 . Books ordered Agenda Items: 1. Road signage for all county cemeteries Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek 2. RSVP Chair, Donna Head – RSVP Hours for 3 volunteers were __________ with ________ miles driven doing genealogy. 3. Scanning Committee Chair, Donna Head – Scanning at the Frisco Depot Museum of books and pictures. The society does have a copy of everything that I’m scanning. 4. Facebook Page, Sherri Cheek – How many members do we have? _________ 5. By‐Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head (interim) – 1 new member and 7 renewals in February Program Director, April Makerney – next class will be May 4th News Reporter, Donna Head – Parliamentarian, John Brewer ‐ Corresponding Secretary, Sydney Groat – Society Librarian, Cindy Burkhalter – Labeling books, etc Webmaster, April Makerney Newsletter Editor, April Makerney Treasurer, Cindy Burkhalter Recording Secretary, John Brewer Vice President, Norm Pence President, Donna Head: nothing at this time Anything from the floor not on the agenda: Next Meeting – April 6, 2015, with McAlester, Pittsburg County, Genealogy Society giving the program Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ____________ Door Prizes Drawing Members Attending: Amber Upton___, Amy Burkhalter___, April Makerney___, Brent Shain___, Cindy Burkhalter___, David Dearinger___, Donna Head___, John Brewer___, Lila Swink___ Norman Pence___, Peggy Maeger___ Sherri Cheek___, Sim Morgan___, Sue Roebuck___, Sue Wall___, Sunny Rae Muncrief___, Sydney Groat___, Danny Groat___, Rita Renee’ Davis___, Donna Ca llaway___, Debra Usry___, Betty Montgomery___, Margaret Allensworth___, Stella Jefferson___, Gary Akin____ Thank You Very Much For Attending Tonight. Please Drive Safely Home Please join us for a Dutch Treat Social at Braums after this meeting May 4, 2015 Meeting Minutes The Choctaw County Genealogy Society met Monday, May 4, 2015, at the Hugo Library, at 6:30pm. Guest were introduced by Hospitality Chair Amy Burkhalter and welcome by Society President Donna Head. The program ‘Your Ancestors: Looking For, Wars, Graves, Obits, and Your Society’ was presented by Donna Head. She told of how to think about how they traveled at a time period, and what wars were going on at the time of their life. Mrs. Head also outlined how fine and leave messages on Find A Grave website, along with how to write your own obituary. She led the group into the Heritage Room to show how to work the micro film reader, where books were at and other things in the room. The Hugo Middle School Technology Student Association (TSA) gave a presentation on the correct procedure of parliamentary. Society President Donna Head called the business meeting to order at 8:10pm. The objective of the meeting was to set dates for the church scanning and to see if we want a Christmas Social in December. Recording Secretary John Brewer presented the April meeting minutes with a motion to accept by Norm Pence and a second by Cindy Burkhalter. Motion carried. The society is still working with Experience Works to find someone to work in the Heritage Room during the week. Facebook Page Committee Chair Sherri Cheek reported that there are 178 members now. Officers Reports: Membership Director, Donna Head – 3 new members and 2 renewals in April. Corresponding Secretary, Sydney Groat – gave report on who she has been sent newsletter exchanging, birthday cards to. We tabled receiving Tom News until we could see a copy of the newsletter. Treasurer, Cindy Burkhalter – gave the balance of $2452.19. Need to place an order for this quarter. President, Donna Head – A private donor is paying for someone to set up tablets and chairs before the meeting and taking them down after the meeting. Belts have been ordered for the micro film and there is a volunteer who can put them the machine. Motion was made by Norm Pence and 2 nd by Betty Rowland to adjourn at 8:40pm. Guest and members attending were the TSA team Katie Trapp, Preston Fitzpatrick, Alyssa Wright, Michaela Beck, Jonathan Yarbrough, Jackson Self and Advisor Matt Goddard, Amy Burkhalter, Cindy Burkhalter, Cecilia Finch, Sherri Cheek, Sydney Groat, Donna Head, and Norm Pence. Guests were Charles & Sandra Gregg of Hugo, Billie Heath of Ft. Towson, and D. L. Wilkerson of Rattan. Date___________________ Recording Secretary_____________________________________________ John Brewer Choctaw County Genealogical Society Agenda Program 6:30pm-7:30pm June 1, 2015 CCGS Meeting 7:30pm-9pm >PLEASE MUTE YOUR PHONES< Welcome by Donna Willison Head, President Guest introduced by Hospitality Chair Amy Burkhalter 6:30 pm - Program Presented by – Donna Head ‘Headstone Symbols’ Door Prizes Drawing Two door prizes will be given to Non-members of CCGS 7:30 pm - Meeting called to order by President Donna Head, Hugo Public Library Quorum Present (two officers present)? Recording S ecretary, John Brewer: Motion to Approve last month’s minutes as Read or Amended Motion_______________________ Second_______________________ Approved _________ Items Tabled from last meeting: 1. Tom News by Tom Church, McCurtain County 2. December meeting, where New Business: 1. Native American Full Day Class 2. Cemetery Signs 3. Society Tri Fold Old Business: 1. Tables at County Functions Committee Reports: 1. Cemetery Committee Chair, Sherri Cheek – On _______ the cemetery will be _________________ 2. RSVP Chair, Donna Head – RSVP Hours for 3 volunteers were _______ with ________ miles driven doing genealogy in month of _______________. 3. Scanning Committee Chair, Donna Head – Still at the Depot, the Church is waiting for us to scan 4. Facebook Page, Sherri Cheek – How many members do we have? _________ 5. By-Laws Chair, April Makerney Officers Reports: Membership Director, Donna Head (interim) – ______ new members and _____renewals in _______ Legacy Class Director, April Makerney – next class Session 3 will be Jul 1st News Reporter, Donna Head Parliamentarian, John Brewer Corresponding Secretary, Sydney Groat – Corresponds sent were to ___________________________ Society Librarian, Cindy Burkhalter Webmaster, April Makerney – Instructions for monthly calendar handout Newsletter Editor, April Makerney – needs a Feature Family Treasurer, Cindy Burkhalter – Balance as of meeting date is ___________________ 1. Books to order: 2. Micro Film to order: Recording Secretary, John Brewer Vice President, Norm Pence President, Donna Head Anything from the floor not on the agenda: Next Meeting – July 6, 2015 Motion to adjourn the meeting was made by and 2 nd by with the time being at pm. Motion carried by membership present: ____________ Members Attending: Gary Akin___, Margaret Allensworth___, John Brewer___, Amy Burkhalter___, Cindy Burkhalter___, Donna Callaway___, Sherri Cheek___, Homer Davis___, Matt Davis___, Rita Davis___, Cecilia Finch___, Charles Gregg___, Sandra Gregg___, Danny Groat___, Sydney Groat___, Donna Head___, Billie Heath___, David House___, Stella Jefferson___, June Kirk___, Peggy Maeger___, April Makerney___, Betty Montgomery___, Sim Morgan___, Sunny Muncrief___, Norm Pence___, Betty Rowland___, Lila Swink___, Debra Usry___, Sue Wall___, Jimmie Watson___ Thank You Very Much For Attending Tonight. Please Drive Safely Home Please join us for a Dutch Treat Social at Braum ’s after this meeting Choctaw County Minutes June 1, 2015 The Choctaw County Genealogical Society held their regular monthly meeting recently with the program ‘Headstone Symbols’ presented by Donna Head. Membership approved the May minutes with a motion by Cindy Burkhalter and a second by Sydney Groat. Items tabled from the May meeting were (1) Cindy Burkhalter made a motion with a second from Danny Groat in making a donation to the Tom News to receive their newsletter of the Tom Baptist Church. Motion accepted. (2) Sydney Groat made a motion with a second by Norm Pence to have the CCGS December meeting at a Mexican restaurant. The date will be December 1 st at 6:30pm for the Dutch treat meal. Motion accepted. New business for the June meeting were (1) A motion from Cindy Burkhalter and a second by Sydney Groat is to set a date with a Native American class in September. Motion accepted. (2) CCGS cemetery signs need to have more research (3) CCGS needs to compile a society Tri- Fold. Old Business included if CCGS wants to set up a table at county home coming, fairs, and other community events. Norm Pence made a motion with a second from Danny Groat to set up a table at the annual Choctaw Electric Company’s meeting. This motion also included that we buy PVC pipe to make a stand to hold our banner. Motion carried. Committee Reports: Cemetery Committee Chair, Sherri Cheek – gathering for June has been cancelled. However, we will start meeting in July to do a cemetery. RSVP Chair, Donna Head – RSVP hours for 3 volunteers were 203 with 95 miles driven doing genealogy in the month of May. Facebook Page, Sherri Cheek – we now have 193 members. Officers Reports: Membership Director, Donna Head (interim) – 3 new members in May. Legacy Class Director, April Makerney – next class will be Session 3 on August 3 rd . Corresponding Secretary, Sydney Groat – 12 newsletters exchange requests were mailed to other genealogy societies.