PROMX COVID-Safe Championship Plan Version.1
Maitland Motocross Track, NSW 27 June 2021
Introduction Motorcycle Sport plays an important role in the Australian community contributing millions of dollars to the Australian economy, creating large numbers of jobs across the nation and plays an important part as a large community of over 300 clubs hosting nearly 5000 events; from coaching and community sport through to professional racing at national and international championship level. Australia is an important breeding ground for World Champions. With an annual participation rate over 200,000, more than 20,000 annual license holders and 6000 registered volunteers, Motorcycling is a very active community, many of our 5000 events are held in regional communities across Australia. Motorcycling Australia (MA) has the crucial role of managing the development, direction and control of the sport, in accordance with its role as the recognised governing body by Sport Australia and the Federation Internationale de Motocyclisme (FIM). The Australian ProMX Championship (PROMX) is Motorcycling Australia’s premier motorcycling racing championship conducted across Australia and is broadcast live to TV audiences nationwide and throughout the world to 45 countries. PROMX is the key sales and marketing platform for international motorcycle brands and national motorcycle accessories companies, creating an important industry of employment. Famous brands of Honda, Yamaha, Kawasaki, Ducati and Dunlop, Pirelli, Shell and Motul, all use the PROMX Championship as their key marketing and sales platform by going racing in PROMX. PROMX also plays an important part to the economies of the townships of regional Australia. These host towns, communities and regional councils, all see great benefits to their tourism sector by the annual visit of the PROMX championship. All Australian sports play a crucial role in the development of children, including their health, social skills and education. Motorcycling Australia as owner of PROMX, is a member federation (NSO) of Sport Australia and is focused on this important area, with racing for youth competitor included in PROMX. It is critical to the motorcycle community and industry that PROMX develop a strategy to manage the resumption of the PROMX Championship by the development and creation of a COVID-Safe Championship Plan. Ensuring our championship can be conducted in a responsible and risk averse manner, in alignment to the government regulations, in the current COVID-19 environment.
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The purpose of this COVID-Safe Championship Plan (Plan) is to provide an overarching plan for the implementation and management of procedures by the Australian ProMX Championship (PROMX) in support Motorcycling Australia and its competitors racing the PROMX Championship.
The arrangements set out in this Plan are intended to prevent the transmission of COVID-19 among competitors, officials, administrators/volunteers, and the broader community. The Plan provides the framework to govern the general operation of the PROMX Championship, any facilities it controls, the behaviour of all personnel and participants and the monitoring and reporting of the health of attendees at facility.
This Plan includes, but is not limited to, the conduct of sport operations and facility management effecting the PROMX Championship personnel. At all times, the Plan is subject to all regulations, guidelines and directions of government and public health authorities.
The strategy of Motorcycling Australia (MA) and PROMX has been to consult broadly with a number of expert bodies and to reference published documentation from a variety of Peak Bodies and Government Agencies including.
• Australian Government’s - Roadmap to a COVIDSafe Australia https://www.pm.gov.au/sites/default/files/files/three-step-framework-covidsafe-australia.pdf • National Cabinet “National Principles for Resumption of Sport and Recreation Activities” • World Health Organisation • Motorcycling Australia, CEO • Motorcycling Australia, Chief Medical Officer - Dr Brent May • PROMX Medical Team and PROMX Series Chief Medical Officer – Dr Michael Thumm • Federation Internationale de Motocyclisme (FIM), FIM Medical Director – Dr David McManus • The Australia Institute of Sport (AIS) – “Framework for Rebooting Sport in a COVID-19 Environment” • Victorian Government, Dept Sport & Recreation – ‘’Professional Sport Return-To-Play Guidance Note’’ • Sport NSW – Return to Sport in NSW • Sport Australia - ‘’Return to Sport’’ strategy – ‘’Four elements of a safe return to sport’’ • Safe Work Australia – COVID-19 documentation • Motorsport Australia – Return to Race • PROMX Management Team and Motorcycling Australia senior officials • Confederation of Australian Sport – Australian Coaching Council – COVIDSafe Sports Coach Program • State & Territory Governments information of COVID-19 • https://www.health.gov.au/resources/collections/coronavirus-covid-19-campaign-resources
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PROMX is aware that it must develop a strategy with appropriate safety measures that are in full compliance with Federal, State and Territory Government requirements. It is acknowledged that, subject to ongoing restrictions, some Standard operating Procedures (SOP) by their nature, will require modification, amending or removal from the PROMX championship due the COVID-19 environment. It is further acknowledged that State and Territory Government regulations across Australia will be relaxed at different times and this will mean that the PROMX Championship will need to quickly adapt to any additional requirements or developments. The Federal Governments’ National Principles for the Resumption of Sport and Recreation Activities, acknowledges that “…outdoor activities are a lower risk setting for COVID-19 transmission.” With that in mind, it is important to note the following;
• Motorcycle activity is conducted outdoors and, in locations with a very large site area; • Motorcycling is a non-contact sport conducted by people who are ‘isolated’ on their own machine; • There is no sharing of equipment, with minimal sharing of communal facilities (toilets only); and This presents opportunities for PROMX events to implement practical strategies to segregate different groups of people within the venue in order to comply with developments and restrictions of the ongoing mass gathering regulations. PROMX can work proactively with venue (track management) to create mitigated risk strategies for flow of people onsite and the management of a COVID-safe Championship environment. The following COVID-safe Championship Plan is developed to outline the control measures for further review and approval where required, and to ensure the safe resumption of the PROMX Championship across Australia working within a COVID-safe environment.
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4 Key Pillars In addition to the National Principles for the Resumption of Sport and Recreation Activities published by the Australian Government on 1 May 2020, PROMX has developed its own 4 Key Pillars for the PROMX COVID-Safe plan to, that will be followed to ensure a safe and viable COVID-safe Championship Plan.
Financially Compliance Viable PROMX to State & Opening of Return of the State Border Domestic Territory in the Restrictions Airline Flights COVID-19 Regulations environment
The primary item of the 4 Key Pillars is the compliance to State & Territory Government Regulations including the following items;
1. Government Guidelines a. Federal, State and Territory and Local Public Health Authority Guidelines must always be followed; b. PROMX will strongly encourage the use of the Australian Government’s ‘COVIDSafe App’ for all personnel who are accredited to attend at their events. c. Appointment of a COVID-19 Safety Coordinator for PROMX.
2. Good Hygiene a. Hand Hygiene facilities or products must be available to all events, b. Avoid sharing equipment or tools, and all equipment should be cleaned after use. c. Sharing of helmets and Rider Safety Apparel is strictly prohibited. d. No shared food and No group catering services. e. Appropriate Personal Protective Equipment (PPE) to be worn by medical personnel at the event, f. Frequently touched surfaces, work areas and equipment are to be thoroughly cleaned on a regular basis. g. Any communal areas must be cleaned often. Guidelines for routine environmental cleaning can be found at www.health.gov.au/resources/publications/coronavirus-covid-19-information-about-routine- environmental-cleaning-and-disinfection-in-the-community.
3. Social Distancing a. Maintain social distancing measures of 1.5m between people.
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b. In accordance with the AIS principle of ‘Get in, play sport and get out’, this means competitors and officials should come to the event prepared and once activities have finished, pack up and leave. c. Socially distance gatherings including officials sign on gatherings, media conferences etc. Use of technology (Zoom or Microsoft Teams) to replace these essential parts of a race meeting. d. Controlling the number of personnel attending an event to those who are essential in accordance with State Government regulations or approvals. e. PROMX will put in place practical measures to enforce social distancing requirements, including the provision of signage and creating walkway barriers and/or markings that restrict the amount of people in any given area. f. Avoid unnecessary physical interaction between officials, competitors, media and other personnel. Wherever possible electronic and radio interaction will be used. g. Essential buildings such as Race Control, will have signage that clearly indicates the maximum number of people allowed. Within each room appropriate spacing must comply with social distancing requirements following the 1 person per 2m² rule.
4. Restriction Under NO circumstances should anyone with symptoms consistent with COVID-19 attend the event or travel. This includes any, ▪ fever ▪ cough ▪ respiratory symptoms ▪ fatigue ▪ shortness of breath ▪ lack of sense of smell ▪ sore throat
Under NO circumstances should anyone attend or travel to the event if they have been, ▪ overseas in the previous 14 days ▪ in contact with someone who has been overseas in the previous 14 days ▪ in contact with a known COVID-19 positive case in the previous 14 days ▪ within the last 14 days, have been unwell (including any respiratory symptoms)
Signage and education information will be distributed to teams and other attendees. This will include symptom and testing advice, and advice not to travel or attend an event if symptomatic or has had recent close contact.
5. Monitoring a. A COVID-19 Safety Coordinator will be appointed to each event by PROMX whose responsibility is to ensure compliance with Government and MA requirements. b. The COVID-19 Safety Coordinator will strongly encourage each event attendee to download the COVIDSafe App. c. The COVID-19 Safety Coordinator is required to maintain a complete electronic register of event attendees and their contact details. This electronic register will be maintained and stored with Motorcycling Australia.
d. The COVID-19 Safety Coordinator will monitor for frequent updates regarding federal and state government guidelines on restrictions and testing requirements.
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COVID-Safe Championship Plan PROMX is committed to the safe and socially responsible PROMX Championship in a COVID-19 environment. The plan accepts that health and safety of participants, officials, volunteers, and the broader community is the number one priority. The AIS Framework for Rebooting Sport in a COVID-19 Environment outlines under which the resumption of sport can occur. Having reviewed the Government requirements and consulted with the Chief Medical Officers (CMO) of MA, PROMX & FIM, and other key stakeholders, PROMX has developed a COVID-Safe Championship Plan for the of the 2021 championship in conformity with the requirements set by Government. In the development of this COVID-Safe Championship Plan it is noteworthy that Motorcycle Racing Tracks comprise a very large site area which provides event organisers with an opportunity to separate groups of people to ensure that mass gathering requirements are met in this open air environment.
Size of land spans: 36.4 Acres - 147400 Square Meters
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We will permit and allow riders the following crew members attend the event.
• MX1 and MX2 class – Competitor + 4 crew
• MX3 class all other classes– Competitor + 3 crew
• All support persons must be involved in preparation and maintenance of the bike. The Paddock Area of the Venue is a large open-air area including the pitlane and support building, inclusive of food outlet, toilets, and race administration.
EXIT Point
ENTRY Point
Medical Operations Food outlets
Pit Area – (With open air Marquees physically distant)
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Social Distancing practices –
Pit Area Allocation per team set up, dimensions = 12m x 6m 72.00m²
12m E E n x t i r y t 6m
Open Air Marquee
Face Masks Face Masks may be required in nominated areas of the event for team members and crews, where social distancing can be maintained.
PROMX will advise team members & crews via the PROMX messaging system and riders briefing.
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Volunteer officials Volunteer officials working in remote and isolated officials’ stations are positioned across the entire venue site and will account for a further 60 persons onsite.
No sharing of official’s equipment will be permitted, and all equipment will be isolated to each area. All official’s equipment will be cleaned prior to each day and re-cleaned at the conclusion of each day.
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Team Travel PROMX has approximately one hundred (150) riders.
PROMX Teams are located across Australia and each are responsible for their own travel arrangements. Some Teams will travel by air from interstate, some by road from interstate and others will live locally. No overseas competitors are planned to attend the event.
Each Team is responsible for creating an individual travel plan, incorporating its members and aims to minimise contact with other people, while conducting the COVID-Safe principles as is practical.
This travel period must adhere to the principles of a COVID-Safe environment, including but not limited to, a. Use of Hand Hygiene products and washing of hands b. No shared food c. Personal Protective Equipment (PPE) should be worn where appropriate d. Frequently touched surfaces to be thoroughly cleaned on a regular basis. h. Maintain social distancing measures of 1.5m between people.
Each Team is responsible for creating an individual accommodation plan, incorporating its members, which minimises contact with other persons and is conducting in the safest COVID-Safe manner practical.
Any accommodation option must adhere to the principles of a COVID-Safe environment, including but not limited to, a. Frequently touched surfaces to be thoroughly cleaned on a regular basis. b. Use of Hand Hygiene products and washing of hands c. No shared food d. Personal Protective Equipment (PPE) should be worn where appropriate i. Maintain social distancing measures of 1.5m between people.
When attending shopping centres, supermarkets, or restaurants during the event period or whilst in transit, all Teams are encouraged to minimise interaction with other parties and minimise the time spent outside of their accommodation option. Teams must always maintain social distancing measures of 1.5m between people and adhere to the 4²m rule inside all buildings.
If during the travel period of any Team, should any member of the Team become unwell or develop any COVID-19 symptoms, that team member should contact the nearest Doctor, Healthcare facility or Hospital to seek further testing and care. All other members of that Team should then immediately seek COVID-19 testing advise and self-isolate until receiving further instruction from an appropriate healthcare professional.
Under NO circumstances should any of the Team attempt to attend the venue if they are unwell for any reason or assume that heading to the venue Medical Centre should be an option for medical care in this situation.
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Subject to State Government regulations or recommendations under the Australia Institute of Sport (AIS) – “Framework for Rebooting Sport in a COVID-19 Environment”. All personnel entering the racing circuit venue maybe required to undergo temperature check screening prior to approved entry to the venue.
Any competitor who are not feeling well and has potential signs of COVID-19 must withdraw from the event prior to travelling.
PROMX Register of Attendees All personnel entering the venue will be listed in the PROMX Register of Attendees, including full contact details and arrival and departure date. The PROMX Register of Attendees will be managed vis the Ticketebo ticketing system. In case of contact tracing requirements, PROMX will supply this record to Maitland Motocross Track management, an addition Motorcycling Australia post event for secure electronic storage for a minimum of 30 days.
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Site Management and Security Site Management will be coordinated by the Venue and their specific COVID-19 Safety Plan.
Their plan will include details of – ▪ Entry and Exit points for accredited personnel ▪ Security Schedules and Security Control point ▪ Management of administration areas and buildings ▪ Management of Food outlet, including social districting measures ▪ Cleaning schedules of key venue facilities
All personnel will be required to enter the racing circuit grounds via Main Gate. All personnel must first attend the Main Gate (outside of the circuit secure entry point) for completion of event accreditation, including any random temperature screening (if required). Only personnel who are pre-registered by PROMX for the event (restricted to essential approved personnel) will be provided accreditation.
Social Distancing Measures must be adhered to by all personnel arriving at this area. An external Security Fence rings the outside boundary of the venue and this fencing restricts the view of outside persons.
Only personnel with event accreditation will be permitted to enter the venue.
Once entering the venue, all personnel will be directed into the PROMX Paddock Area.
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PROMX COVID-Safe Event Information The following information details which controls would be introduced to reassure the recommencement of the PROMX Championship in a COVID-Safe environment.
• All riders and teams are strongly encouraged to download the COVIDSafe App before the event. https://www.health.gov.au/resources/apps-and-tools/coronavirus-australia-app
• All personnel onsite MUST maintain social distancing of 1.5m in all areas.
• Hand hygiene facilities/products must be available at all toilet facilities and the food outlet.
• Hand hygiene facilities/products must be available at the entry and exit point of the venue and all the administration building.
• Riders and Teams are required to bring their own hand sanitizer, wipes, etc.
• No sharing of any bikes.
• No sharing of any equipment or tools.
• Competitors should wash hands before and after each activity and avoid touching their face.
• All personnel onsite will be educated on the COVIDsafe information and requirements prior to the event via email. Signage will also be provided at the venue entry and multiple other locations at the event.
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• Personal protective equipment (PPE), hand sanitizer and wipes, will be available for staff and volunteer officials
• Regular cleaning of frequently touched surfaces provided by venue management
• No group gatherings, once riders have finished their activities then they should pack up and leave the racing circuit venue. Following the AIS principle of “Get in, play and get out” • Prohibit non-essential personnel from entering the venue.
• Limit the number of officials and volunteers on site to key roles only to minimize on site personnel.
• Food catering outlets must operate according to government guidelines on social distancing, hygiene and maximum number of services allowed in an area.
• Takeaway Food only available from food outlet. Social Distancing must be respected at the food outlet
• No shared food
• Mark out spacing for areas where queueing needs to occur to create clear distancing between persons (1.5m). (Supermarket principles)
• No sharing of any rider safety apparel (helmets, gloves, boots, gear, etc.)
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• Minimize and avoid use of indoor facilities where possible. All indoor facilities must have the maximum number people allowed in each room clearly marked with signage. The requirement of 1 person per 2m² must be adhered to. • Buildings such as race control, media centre, medical centre etc, should have appropriate spacing of seats and signs indicting the maximum number of people allowed. The requirement of 1 person per 2 m² must be adhered to.
• Competitor and officials to utilise self-printed forms where required and required to bring own pen. Pre-event education with the following materials via email and signage to be displayed at the venue.
• Podium presentations and Awards need to be in a controlled manner in accordance with government social distancing regulations of 1.5m separation. In the outdoor press conference style.
• Trophies to be displayed in the outdoor podium area.
• Electronic payments only for transactions. Online pre-purchase sales required. • An PROMX Register of Attendees must detail all people who enter the venue will be collated and must include name and contact details.
• Under NO circumstances should ANYONE with symptoms consistent with COVID-19 attend the circuit. This includes any fever, respiratory symptoms, shortness of breath, sore throat, cough, lack of sense of smell or fatigue.
• Under NO circumstances should ANYONE who has been overseas in the previous 14 days or been in contact with a known COVID-19 positive person or person who has been overseas in the last 14 days, attend the circuit.
• A medical plan and process will be in place for the assessment and management of any person who becomes unwell during the event.
• If concerned, advice should be sought via the national coronavirus hotline 1800 020 080 (24/7)
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Signalling Area Strictly on two (2) personnel per team will be allowed on in the signalling, and only during the race of their rider.
Social Distancing must be adhered to in the signalling area.
Teams must leave the signalling area when other classes are on track.
x2 Personnel Only
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Parc Ferme and Podium Presentation Parc Ferme and podium presentations will take place with 1.5m social distancing in place.
Top 3 riders must enter the podium area. The rider + 2 crew member will be allowed in the podium.
1.5m 1.5m 1
PROMX Podium Area 2 3
Rider 1.5m
TTVV
Teams are reminded that strictly NO hugging, handshakes or high fives are permitted under the COVID- Safe regulations.
TV Interviews will be conducted with social distancing measures.
All allow riders must enter Parc Ferme and await further directions from the PROMX Series Officials or PROMX Technical Dept.
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PROMX Start Gate Procedure Social Distancing rules apply for the start area procedure.
The waiting area will be restricted to a maximum of 3 people per rider and media personnel only. Only the rider and mechanic will be allowed on the start line prior to the start of the race.
All classes will have a sighting and warm-up lap.
WAITING AREA
START AREA
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Event Medical Services at the Venue At each PROMX Championship event a dedicated RACESAFE Medical Team of medical professional is based at the racing circuit venue. This includes Emergency Doctors, Emergency Nurses, Paramedics and Allied Health professionals. This specialised medical team is equipped to an Advanced Life Support standard. In addition, the state government Emergency Ambulance Services paramedics are also in attendance. At the venue, an area will be created and identified with clear and unambiguous signage as the COVID-19 treatment zone. This temporary outdoor space, adjacent to the primary venue medical centre, will be used to isolate staff, officials or participants who become unwell at the event and cannot leave immediately. The isolation area will be equipped with necessary PPE supplies to facilitate hand hygiene and respiratory etiquette.
PROMX medical Team will utilise PPE as required by state and federal health advice specific to health care workers. PPE specific for aerosol generating procedures will be available to all personnel who may be involved in those procedures including, but not limited to, gowns, gloves, N95/P2 masks and protective eye wear.
Cleaning will occur as per government health facility guidelines - https://www.health.gov.au/sites/default/files/documents/2020/05/coronavirus-covid-19-environmental- cleaning-and-disinfection-principles-for-health-and-residential-care-facilities.pdf
Education of all personnel in the understanding that people who become unwell should be immediately isolated and given a clean disposable facemask to wear. Follow established medical care procedures to help unwell staff, officials or participants to leave the event as soon as possible and seek further advice or care.
PROMX will liaise with public health authorities and facilitate the sharing of information about all symptomatic participants at the event, subject to privacy law.
PROMX Medical Team will contact other persons (referring to the PROMX Attendance Register described above) if an attendee subsequently becomes unwell and provide advice what actions should be taken.
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Suspected or Confirmed COVID-19 case at an PROMX – Clinical Management Protocol
At each event a dedicated COVID-19 treatment area will be provided separate to but co-located with the circuit Medical Centre for the temporary isolation of and treatment of any person presenting to the PROMX Medical Team in whom COVID-19 is suspected or in whom a confirmed diagnosis of COVID- 19 is disclosed. The following document details: 1) The contents of the COVID-19 treatment area 2) Definition of a suspected COVID-19 3) Management protocol for any individual presenting to the medical team and deemed to meet the case definition for a suspected COVID-19 case
Contents of COVID-19 Treatment Area The COVID-19 Treatment Area will be in a temporary structure erected next to the circuit Medical Centre and will only be used for the management of suspected COVID-19 cases. It will be clearly marked as such and unavailable for any other use.
It will contain: 1) A stretcher or patient assessment bed with one table and chair 2) A monitor and equipment capable of performing / measuring non-invasive blood pressure, blood oxygen saturation, blood glucose level, temperature and ECG. 3) A defibrillator 4) An oxygen cylinder with nasal prongs, Hudson facemask and non-rebreathe mask for administration of O2 5) Basic airway management and resuscitation equipment including oropharyngeal airways, suction and bag-mask ventilator. 6) Personal protective equipment for staff including but not limited to: a. Gowns b. Surgical gloves c. Surgical facemasks d. N95 specification masks e. Eye protection 7) Surgical facemasks for patient use 8) Cleaning equipment including but not limited to a. Disposable cloths b. Disinfectant appropriate for medical use 9) Dedicated clinical waste bags for disposal of all consumables All disposable equipment will remain sealed and unopened unless required. PPE as detailed above will also be kept in each Medical Response Intervention vehicle.
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COVID-19 Treatment Area
Definition of a suspected COVID-19 case Given the dynamic nature of the current COVID-19 pandemic and regional variation in risk stratification of suspected cases, it is not possible to give a single overarching case definition for a suspected case of COVID-19 applicable to all PROMX events. Before each event the PROMX Medical Team will therefore be updated on the definition of a suspected COVID-19 case to be applied at that event as appropriate for the most up to date information available at the time and consistent with public health advice within the state in which the event is being held.
This will take into consideration factors such as: 1) Recent exposure to a suspected or confirmed case 2) Recent overseas travel or interstate travel as defined by national and state policy at the time 3) Presentation with symptoms such as (but not necessarily limited to): a. Fever b. Cough c. Sore throat d. Dyspnoea e. Fatigue f. Myalgia g. Diarrhoea
Any person presenting to the PROMX Medical Team in whom a confirmed diagnosis of COVID-19 is disclosed will be treated in the same way as a person meeting the definition of a suspected COVID- 19 case. At all times, any member of the PROMX Medical Team will have the authority to activate the suspected COVID-19 management protocol if they have concerns that an individual presenting to them may meet the definition of a suspected case. The final decision regarding the ongoing application of said protocol will be made by the PROMX Chief Medical Officer for the event.
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Management protocol for a suspected COVID-19 case The overarching principle of this protocol is to enable the PROMX Medical Team to provide essential care to any individual presenting to them who meets the definition of a suspected COVID-19 case or in whom a confirmed diagnosis of COVID-19 is disclosed, while ensuring the safety of the PROMX Medical Team and the ability of the medical team to continue providing effective medical cover for the event.
The use of PPE is appropriate to manage a suspected or confirmed case of COVID-19 with droplet precautions only, except in the event of aerosol generating procedures being performed (such as airway management or nebulised administration of medications).
At all times the number of staff involved in the care of a suspected or confirmed COVID-19 patient will be minimised and a dedicated nurse will be allocated to the COVID-19 Treatment Area on each day.
Persons meeting the definition of a suspected case or in whom a confirmed diagnosis is disclosed should therefore be managed as follows: 1) A patient presenting with symptoms that do not require immediate medical intervention: a. The patient should be handed a surgical mask and asked to wear it immediately. The medical team member in attendance should apply their own surgical mask. b. The patient should be escorted to the COVID-19 dedicated treatment area. c. The team member should alert the dedicated COVID-19 treatment area nurse and the Chief Medical Officer that the Suspected COVID-19 Management Protocol has been activated, both of whom will attend. d. The dedicated nurse should apply PPE (gown, gloves, surgical mask, eye protection) and assess the patient as they normally would by taking a history and recording basic observations (blood pressure, oxygen saturations, heart rate and temperature). The nurse may initiate treatment as deemed appropriate including the administration of therapeutic oxygen. If oxygen is to be administered, preference should be given in the first instance to the use of nasal prongs at a flow rate of no more than 4L/min applied under the patient’s face mask. e. The team member who escorted the patient to the dedicated treatment area should remain outside the treatment area. After washing their hands, they should act as both a scribe (documenting the dedicated nurse’s assessment) and runner (retrieving equipment or medications not kept in the dedicated area) as required. At all times they should communicate with the dedicated nurse without entering the dedicated area. They may pass equipment or medication into the area but not accept any equipment, medication or otherwise from the nurse in the dedicated area. f. The Chief Medical Officer upon attending will make one of the following determinations: i. The patient requires no immediate medical management and is safe to leave the event to seek medical assistance from statutory health providers without medical escort. They will be advised to remove themselves from the event and seek testing and/or treatment consistent with the current advice in the state in which the event is being held. They will be advised to continue wearing their mask until isolated and to follow isolation advice for suspected or confirmed cases of COVID-19 as is current in the state in which the event is being held. They will be escorted from the event by a member of the medical team. ii. The patient requires immediate medical management and is not safe to leave the event without medical escort. The Chief Medical Officer will don PPE (gown, gloves, surgical
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mask / N95 mask, eye protection) and enter the dedicated area to perform further assessment and provide care as deemed necessary. With the assistance of the runner, transport to an appropriate medical facility will be arranged via the state ambulance service in line with their current protocols in place for management of a suspected or confirmed case of COVID-19 once the patient is stable enough for transfer. Involvement of additional members of the medical team in direct care of the patient will be at the discretion of the Chief Medical Officer once consideration has been given to their clinical condition and resource allocation in the broader context of the event. All members of the team involved in direct patient care will wear appropriate PPE (gown, gloves, mask, eye protection). The runner will be responsible for ensuring only those deemed necessary by the Chief Medical Officer are permitted entry to the dedicated treatment area. iii. An aerosol generating procedure will need to be performed by necessity. All members of the team will use N95 specification masks. Any member in the dedicated treatment area not wearing an N95 specification mask will be required to leave, doff PPE and reapply PPE with an N95 mask before re-entering. Patient care will progress as in point (ii). g. Once the patient has left the dedicated treatment area the area will be cleaned thoroughly. All equipment will also be cleaned, and any opened disposables will be disposed of in clinical waste. All cleaning cloths will be disposed of in clinical waste. All members of the team will then doff PPE. h. Any patient referred for testing or further treatment by the Chief Medical Officer will be followed up by telephone to establish their clinical condition and whether COVID-19 has been confirmed. Advice to refer for testing will be documented for suspected cases and the details of the patient passed to the Public Health authority in the state in which the event is taking place.
2) A patient presenting with symptoms that do require immediate medical intervention: a. The patient should be handed a surgical mask and asked to wear it immediately or one applied for them if it is clinically safe and appropriate to do so. The medical team member/s in attendance should apply their own surgical face masks as well as gown, gloves and eye protection. b. Only essential medical interventions that are immediately required should be performed by the attending medical team members. c. The patient should be escorted or transported to the COVID-19 dedicated treatment area as soon as it is safe to do so after essential immediate medical interventions are performed. Transport of such patients should be by ambulance using the ambulance assigned to the event and following the protocols in place with the state ambulance authority for the transport of suspected or confirmed COVID-19 cases. d. The team member/s should alert the dedicated COVID-19 treatment area nurse and the Chief Medical Officer that the Suspected COVID-19 Management Protocol has been activated, both of whom will attend. e. If appropriate, the treating team members already in PPE will continue to manage the patient in the dedicated COVID-19 area in place of the dedicated COVID-19 treatment area nurse following the principles set out above under (1)(d). In this instance, the dedicated COVID-19 treatment area nurse will remain outside the dedicated area and act as the runner as detailed in (1)(e). The team members treating the patient will manage them as they normally would by
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taking a history and recording basic observations (blood pressure, oxygen saturations, heart rate and temperature). They may initiate treatment as deemed appropriate including the administration of therapeutic oxygen. If oxygen is to be administered, preference should be given in the first instance to the use of nasal prongs at a flow rate of no more than 4L/min applied under the patient’s face mask. f. The Chief Medical Officer upon attending will make one of the following determinations: i. The patient requires no further immediate medical management and is safe to leave the event to seek medical assistance from statutory health providers without medical escort. They will be advised to remove themselves from the event and seek testing and/or treatment consistent with the current advice in the state in which the event is being held. They will be advised to continue wearing their mask until isolated and to follow isolation advice for suspected or confirmed cases of COVID-19 as is current in the state in which the event is being held. They will be escorted from the event by a member of the medical team. It is acknowledged that under these circumstances this outcome is unlikely. ii. The patient requires immediate medical management and is not safe to leave the event without medical escort. The Chief Medical Officer will don PPE (gown, gloves, surgical mask / N95 mask, eye protection) and enter the dedicated area to perform further assessment and provide care as deemed necessary. With the assistance of the runner, transport to an appropriate medical facility will be arranged via the state ambulance service in line with their current protocols in place for management of a suspected or confirmed case of COVID-19 once the patient is stable enough for transfer. Involvement of additional members of the medical team in direct care of the patient will be at the discretion of the Chief Medical Officer once consideration has been given to their clinical condition and resource allocation in the broader context of the event. All members of the team involved in direct patient care will wear appropriate PPE (gown, gloves, mask, eye protection). The runner will be responsible for ensuring only those deemed necessary by the Chief Medical Officer are permitted entry to the dedicated treatment area. iii. An aerosol generating procedure will need to be performed by necessity. All members of the team will use N95 specification masks. Any member in the dedicated treatment area not wearing an N95 specification mask will be required to leave, doff PPE and reapply PPE with an N95 mask before re-entering. Patient care will progress as in point (ii). g. Once the patient has left the dedicated treatment area the area will be cleaned thoroughly. All equipment will also be cleaned, and any opened disposables will be disposed of in clinical waste. All cleaning cloths will be disposed of in clinical waste. All members of the PROMX Medical Team will then doff PPE. h. Any patient referred for testing or further treatment by the Chief Medical Officer will be followed up by telephone to establish their clinical condition and whether COVID-19 has been confirmed. Advice to refer for testing will be documented for suspected cases and the details of the patient passed to the Public Health authority in the state in which the event is taking place.
Author – PROMX Chief Medical Officer
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COVID-19 Safety Coordinator COVID-19 Safety Coordinator Roles and Responsibilities are.
• Complete the relevant Motorcycling Australia Return to Sport Checklist by considering the actions set out in each checklist and implementing (or arranging to implement) relevant considerations in your organisation and documenting justifications for not undertaking particular actions.
• Oversee the development and implementation of the organisation’s return to sport arrangements by documenting those arrangements in a COVID-Safe Championship Plan. • The COVID-Safe Championship Plan will address: o Points of COVID-19 transmission risk; o Transmission controls; o Hygiene and behaviour requirements; o Education and communication to relevant personnel. • Periodically review the effectiveness of the COVID-Safe Championship Plan for the organisation and amend, update or improve as necessary. • Be responsible for conducting the entry point temperature check screening or coordinate the appointment of a member of the PROMX Medical Team to conduct the temperature check screening. • Advise the PROMX Management on the effectiveness of COVID-Safe Championship Plan arrangements and seek assistance where required. • Act as the contact point for the organisation’s competitors and volunteers – particularly around questions relating to return to sport and the actions your organisation has taken to be COVIDSafe – and other relevant stakeholders (including government, public health and other authorities). • COVID-19 Safety Coordinator will oversee the creation of COVID-19 specific PROMX Sporting Regulations, which allow for the sanction of individuals for non-compliance with any law, direction or protocol required for a COVIDsafe event, and/or as defined within this plan. • If any person fails to follow the COVID-19 related Sport Regulations, COVID-19 Safety Coordinator and/or the MA Steward retains the right to elevate issues to local law enforcement agencies.
Responsibilities under this Plan
PROMX Management Team and Motorcycling Australia retains the overall responsibility for the effective management and implementation of the return to sport activities and operations outlined in the COVID-Safe Championship Plan in alignment to government restrictions as instructed by Maitland Motocross Track.
The PROMX Management Team and Motorcycling Australia are responsible for:
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• Approving the Plan and overseeing the implementation of the arrangements in the Plan; and • Revising the Plan as required, ensuring it reflects up to date information from government and public health officials.
The PROMX Management Team has appointed the following person as the PROMX COVID-19 Safety Coordinator to execute the delivery of the Plan and to act as a point of contact for information relating to this Plan:
Names Kevin Kilpatrick – Venue Manager, Maitland Motocross Track Matthew Falvo – PROMX Series Director, Motorcycling Australia
Matthew 0413 603 834
Kevin Kilpatrick 0409 325 950
The PROMX Management Team expects all members, participants, officials, administrative staff and volunteers to: • Comply with the health directions of government and public health authorities as issued from time to time; • Understand and act in accordance with this Plan as amended from time to time; • Comply with any testing and precautionary measures implemented by PROMX; • Act with honesty and integrity in regard to the state of their personal health and any potential symptoms; and • Monitor their health and take a cautious approach to self-isolation and reporting of potential symptoms
MA and PROMX acknowledge our responsibility to promote the welfare of everyone involved in the PROMX Championship events including riders, teams, volunteer officials and wider community.
Key contacts
PROMX Series Director, Matthew Falvo (03) 9684 0500 or [email protected] Motorcycling Australia CEO Peter Doyle. (03) 9684 0500 or [email protected]
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