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STANDING CONFERENCE ON PROBLEMS ASSOCIATED WITH THE COASTLINE (SCOPAC) AGENDA

Date: 12 October 2018 Time: 10.00 am Venue: Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

The business to be transacted is set out below:

Page 1 Apologies

2 Minutes of Previous Meeting (Paper A) 1 - 6

To approve the minutes of the meeting held on 19 January 2018

3 Southern Coastal Group “Hot Topics” to SCOPAC (Neil Watson)

4 Research Update (Sam Cope - Paper B) 7 - 14

Full Members Associate Members Bournemouth Borough Council Havant Borough Council Beaulieu Manor Estate Natural England Chichester District Council Council Chichester Harbour Conservancy Purbeck District Council Christchurch Borough Council New Forest District Council The Crown Estate City Council Environment Agency Borough Council County Council Weymouth and Portland Borough Fareham Borough Council City Council Eastleigh Borough Council Yarmouth Harbour Commissioners Gosport Borough Council West Dorset District Council English Heritage Hampshire County Council Worthing Borough Council Isle of Wight AONB Partnership 5 Coastal Monitoring (Charlie Thompson - Paper C) 15 - 16

6 National FCERM Strategy Update (Mark Stratton - Paper D) 17 - 30

7 Programme Management Tool (Mark Stratton)

8 SCOPAC Promotional Brochure Progress (Mark Stratton)

9 SCG/SCOPAC Business Action Plan (Lyall Cairns - Paper E) 31 - 32

10 SCG/SCOPAC Finance Update (Lyall Cairns - Paper F) 33 - 40

11 'Scour Project' Presentation (Andrew Pearce)

12 AOB

Next Meeting - Friday 18 January 2019

www.scopac.org.uk BUS STOP KEY

Services Bus Stop

20, 21, 39, 63 1 20, 21,36**,39 2 23, 36** 3 23, 27**,37 4 23,27**,36**, 37 5

** - also stops “hail and ride” opposite Stop 1 in Civic Centre Road

www.scopac.org.uk

Minutes of the Standing Conference on Problems Associated with the Coastline (SCOPAC) held in Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX on 19 January 2018 commencing at 10.00 am

Present: A list of those present is appended to these minutes

67 Apologies

Apologies for absence were received from Councillor David Harris, Councillor John Connor, Councillor Colin Bungey, Councillor Graham Burgess, Councillor Ingeborg Forder, Councillor David Smith, Angela Marlow, Jonathan Potts, Dominic Henly, Gordon Wilkinson, Uwe Dornbusch, Tim Adams and Stevyn Ricketts.

68 Minutes of Previous Meeting (Paper A)

RESOLVED that the minutes of the SCOPAC meeting held on 6 October 2017 be approved as a correct record.

69 Update on National Issues - Neil Watson (Presentation)

The Group received a presentation from the Chairman of the SCG, detailing the latest national updates. The following points were highlighted:

 Coastal Group Terms of Reference Update – An update had been undertaken to refresh the terms of reference for Coastal Groups. The refresh included key aims such as reviewing the governance and membership of Coastal Groups, investigating further avenues of collaboration and exploring opportunities for efficiencies.

 Shoreline Management Plan Refresh – Work to update the SMPs in the SCOPAC region was on-going, to ensure they remained fit for purpose.

 DEFRA Coastal Adaptation Project – There were no clear funding sources for issues relating to coastal adaptation, and the project aimed to highlight the scale of the national problem.

 Asset Maintenance – Following the removal of grant revenue, there was pressure on capital programmes for support in the maintenance of failing coastal assets. Proactive investment was needed to avoid instances of failing assets becoming dangerous and requiring costly short-term repairs.

 Delivery of the 6-Year Capital Programme – Work was continuing to ensure the Programme remained on target. A presentation on the progress of the capital programme would be delivered at a future SCOPAC meeting.

1  National Coastal Monitoring Programme – The Programme had proved an invaluable resource in providing data for analysis and informing decision making.

 Coastal Asset Data – Laser scans were being compiled to form a database for use in assessing coastal asset infrastructure.

 Landfill Sites at risk from Flooding and Erosion – There were no clear funding streams for dealing with the issue.

 Skills and capacity – There were concerns that the expertise and resource present to aid the delivery of schemes was reducing.

 Habitat Creation – The Environment Agency had a duty to forward habitat creation in areas of coastal squeeze, due to the rising water levels. An example of this in the SCOPAC region is The Moors at Arne Project.

Members commented on the importance of communications to the public on SCOPAC projects, ensuring that work in the region was being publicised effectively.

70 Research Programme - Samantha Cope (Paper B)

The Chairman of the Research Sub-Group delivered an overview of the current research programme, providing an update on the progress of research.

The Group were informed that the Eastern Solent Coastal Partnership and the Environment Agency had been successful in securing local levy funding from the Southern Regional Flood Defence Committee and the Wessex Regional Flood Defence Committee to cover the costs of the SCOPAC Contaminated Land Study. The £25,000 costs would be reallocated to the ‘Storm Analysis’ study, with the aim of providing further data and analysis of storm events in recent years.

The update included the following details:

 Beach response in front of structures in open coast – Scour monitors deployed in Stokes Bay, Gosport and Southsea, Portsmouth, had recorded beach level change during recent storm events. Early findings had shown minimal exposure in Stokes Bay, which contrasted with a drop of 1.7 metres at Southsea since March 2017.

 2018 – 2020 Minor Projects – An email had been circulated to the Group calling for any potential research projects to receive SCOPAC contributions in 2018/19 and 2019/20. A decision on the chosen projects would be made at the Southern Coastal Group meeting in March.

 Monitoring of Poole Nearshore Replenishment Trials – The final report from the study would be uploaded to the SCOPAC website when approved.

 Scanning of Historical Aerial Photography – Phase 2 of the study was on-going.  Bournemouth Borough Council: Dismantling of Timber Groynes – The findings of the study would be presented at a future SCOPAC meeting.

 CIRIA Groynes in Coastal Management Manual – The steering group for the project was scheduled to meet in March 2018, with Peter Ferguson attending as the SCOPAC representative.

 SCOPAC Contaminated Land Study – The study had highlighted the lack of funding sources for capital works to protect contaminated land sites from flood and coastal erosion risk. The issue had been flagged at a national level.

 Vegetated Shingle Study – The study had been established to investigate the response of vegetated shingle species to beach management activities and storm events at Hurst Spit. Early findings had shown that these activities had promoted regeneration and growth in vegetated shingle.

71 Bradbury's Bursary - Presentations from Lauren Burt and Emma Harris

The Chairman invited Lauren Burt and Emma Harris to deliver presentation to the Group on the progress of studies awarded the Bradbury’s Bursary.

Lauren Burt had been awarded the Bursary in 2016/17 and conducted a study into the migration of gravel barriers over a consolidating substrate and the implications for coastal management, using Hurst Spit as a case study.

The presentation detailed the scope of the research, the methodology for undertaking the necessary testing and the key findings of the study. The method used for the study could be replicated at other sites and would provide data on sediment consolation.

Emma Harris had been awarded the Bursary in 2017/18 and had conducted a study into the recent morphological evolution of Pagham Harbour entrance and the cause of the breach to Church Norton Spit in winter 2016.

The presentation detailed the importance of the research, the methodology used to conduct the study and the key findings. Results had shown that the effects of the storms in the winter of 2013/14 had triggered subsequent breaches in the following years. It was highlighted that these results would help inform future work, while the study also evidenced the value of data provided by the Regional Monitoring Programme.

The Chairman thanked Lauren and Emma for their interesting presentations.

72 Budget Update - Lyall Cairns (Paper C)

The Chairman invited Lyall Cairns to provide a budget update to the Group.

An updated version of the papers was tabled for members.

The papers showed that the SCOPAC budget remained on track. The papers also provided a breakdown of income and expenditure for the Group, though the returned funds from the SCOPAC Contaminated Land Study had not yet been received and factored into the accounts. Members highlighted the need for improved communications and the need to engage communities through further use of the SCOPAC website and social media.

73 Feedback from Members

The Chairman invited members to provide the Group with any updates from their respective authorities and organisations.

The following points were raised during the discussion;

 Eastleigh Borough Council were experiencing erosion issues at Hamble Point, which were impacting upon local infrastructure and points of interest.

 Eastern Solent Coastal Partnership – The Partnership was forwarding a number of projects, including works at Southsea, North Portsea, Langstone, Forton, Seafield and Alverstoke. These projects focused on ‘place making’ concerns as well as flood and erosion defences.

Members emphasised the importance of collaborative working between the authorities and organisations subscribed to SCOPAC.

74 Dates of Future Meetings and Field Visit

Details on the SCOPAC Site Visit and next meeting would be circulated to members.

The meeting commenced at 10.00 am and concluded at 11.50 am STANDING CONFERENCE ON PROBLEMS ASSOCIATED WITH THE COASTLINE

19 JANUARY 2018 – LIST OF REPRESENTATIVES ATTENDING

Councillor Mary Penfold – Chairman of SCOPAC Neil Watson – Chairman of Southern Coastal Group

Cllr Alan Alvey, New Forest District Council Richard Austin, Chichester Harbour Conservancy Councillor Jackie Branson, Chichester Harbour Conservancy Mr Lyall Cairns, Havant Borough Council Dr Samantha Cope, Eastern Solent Coastal Partnership Councillor Malcolm Cross, Eastleigh Borough Council Councillor Keith Evans, Fareham Borough Council Nick Gray, Environment Agency Dr David Harlow, Bournemouth Borough Council Councillor John Hobart, Honorary Freeman Cllr John Lofts, Christchurch Borough Council Mr David Robson, Poole Borough Council Mr Neil Watson, Environment Agency

PAPER B

Purpose : For Discussion

Committee: SCOPAC

Date: OCTOBER 2018

Title : RESEARCH PROGRAMME

REPORT OF THE CHAIRPERSON OF THE SCOPAC RESEARCH SUB-GROUP

1 CURRENT RESEARCH

1.1 RESEARCH PROGRAMME

The 5 year SCOPAC Research Programme was prioritised by the Southern Coastal Group at the meeting on the 4th September 2015 and approved by SCOPAC at the meeting on the 18th September 2015. It was amended to reflect changing priorities and was endorsed by SCOPAC on the 27th January 2017. The live programme is presented below (Figure 1).

Annual allocation £22,000 £22,000 £27,500 £24,700 £24,000 TOTAL project Financial Yr allocation Research/project 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 Dismantling Timber Groynes £10,000 Scour project (minor fund 2015-2017) £4,000 Pagham tracer minor project (minor fund 2015-2017) £2,000 Historical photography scanning £13,000 Vegetated shingle project £5,000 Preston tracer study £5,000 CIRIA Groynes in Coastal Management £5,000 SURGEWATCH £2,000 Tracer study co-ordination £2,700 Storm analysis £25,000 Minor fund projects (2018 - 2020) £12,000 Low height seawalls £13,500 Ebb deltas £15,000 Bradbury's bursary £2,000 Improved utilisation of data £4,000 Design guidance for mixed sand and shingle beaches N/A

Figure 1: SCOPAC 5 year research programme

Given pressures on SCOPAC funding for this financial year and next, the SCOPAC Research sub-group will review the Low Height Seawalls project and Ebb Deltas study which are due to commence next financial year (Figure 1). Recommendations will be presented at the SCOPAC full members meeting.

Recommendation: For information

TF - 1 1.2 SCOPAC MINOR PROJECTS FUND

Dr Andy Pearce (Eastern Solent Coastal Partnership): Beach response in front of structures in open coast Minor contribution of £4,000 (2015 – 2017)

Lowering of beaches in front of coastal structures is widely accepted as a leading cause of failure. Beach lowering and toe scour is difficult to detect as the receding tide and storm waves tend to bury this evidence and any damage to structure foundations. The SCOPAC region includes numerous structures at risk from beach lowering and scour, with foundation depths and condition often uncertain (or unknown). Improved understanding of the scour risk at these structures will help SCOPAC members to better manage beach lowering and scour risk and to design more resilient replacements.

The Eastern Solent Coastal Partnership (ESCP) deployed scour monitors onto seawalls at Stokes Bay in Gosport and Southsea in Portsmouth. These sites are historically and currently prone to low beach levels and are at risk of toe scour. The deployment team also took the opportunity to deploy additional monitors onto nearby timber groynes at Stokes Bay and rock armour in Southsea, allowing the effectiveness of the scour monitors to be tested on other structures.

Dr Andy Pearce will present the results of the study to SCOPAC members at the meeting.

Recommendation: For information

2018 – 2020 Minor projects Minor contribution of £12,000 x3 (2018 – 2020)

Three minor projects have been awarded running over the next two financial years. The two minor fund projects starting this financial year are as follows:

Dr Ivan Haigh (University of Southampton), Dave Picksley (EA) and Dr Matthew Wadey (ESCP): Digitising Poole Harbour tide gauge record, to improve understanding of long-term changes in mean and extreme sea levels in the SCOPAC Region - Minor contribution of £4,000

Sea-level rise is one of the most certain and costly implications of climate change, threatening many low-lying coastal areas. Understanding long-term changes in both mean and extreme sea levels is therefore vital, to inform future coastal management and planning.

Historic tide gauge records are an irreplaceable source of data for estimating rates of past sea-level rise on a multidecadal to century timescale. However, long tide gauge records are scarce along the SCOPAC coast, with most existing tide gauges having records starting in the 1990’s. A potential source of long-term sea level data is the Poole Harbour gauge. This only has digital data back to 1990, however, paper tidal charts exist back to 1927. The University of Southampton will digitise the tidal charts at Poole Harbour, resulting in a 92-year sea level record. This will become the

TF - 2 longest sea-level record for the SCOPAC region, and one of the top five longest records in the UK.

Manual digitisation of tidal charts is, however, time-consuming and expensive. Dr Haigh and his team have recently developed an innovative algorithm to automatically extract sea level time-series from tidal charts. The SCOPAC minor fund contribution of £4,000 will cover the costs of scanning each image. Once the data is extracted it will exist as a time series that can easily be viewed, analysed and made freely available. As part of the project, a brief analysis of the data will be undertaken to assess long-term trends and past extreme events.

Dr Ivan Haigh reports, ‘Over the last month, we have made some good progress on the SCOPAC minor fund project to digitise and analyse the Poole Harbour record. To date we have scanned in two years worth of tidal charts from the years 1927 and 1928. Note each tidal chart covers 1 day. We have written software that automatically detects and extracts the tidal chart on these images which works successfully on around 95% of the tidal charts.

Charts which have two tidal traces or are poor in quality, need to be digitised manually. Over the coming months, we will continue to scan in charts and run these through our software. Each scan takes around 2 minutes to complete, and because there are 365 to 366 charts each year, this is a very time-consuming process. There are five different formats of charts and the software will have to be customised to handle each different type.’

Alex Hillawi (Eastern Solent Coastal Partnership): Langstone Harbour Entrance Coastal Process Study - Minor contribution of £4,000

Harbour entrances are notoriously dynamic in nature, undergoing cycles of erosion and accretion. Eastney Spit on the western side of Langstone Harbour is experiencing an increase in erosion hotspots, resulting in ongoing management issues. Recent bathymetry from the South-east Regional Coastal Monitoring Programme would indicate that the sediment banks once feeding material to the spit are no longer in existence.

The SCOPAC minor fund is a contribution towards a Master’s thesis being undertaken by Alex Hillawi, supervised by the University of Southampton and the Eastern Solent Coastal Partnership. The research will investigate the reduction and loss of the West Winner and Horse and Dean Sands and the impact this will have on the long-term management of Eastney Spit in terms of a reduced sediment feed. The outputs of the study will inform future management of the spit.

The grant will contribute towards the cost of tracer pebble surveys to track material movement around the spit. The resulting data will then be analysed in GIS, alongside existing regional monitoring programme data.

Alex Hillawi reports, ‘Pebble preparation is now underway with 500 native pebbles collected from site ready for drilling and tagging with Radio Frequency Identification Tags. It is anticipated that the tracer pebbles will be deployed on Eastney beach by early spring 2019 and will be tracked over the course of a year.

Recommendation: For information TF - 3 1.3 SCANNING OF HISTORICAL AERIAL PHOTOGRAPHY Environment Agency/Eastern Solent Coastal Partnership: £13,000 (2015 - 2017)

Analysis of historical aerial photography is fundamental to understanding coastal evolution and change. The Environment Agency has now scanned almost all Annual Beach Monitoring Survey aerial photography negatives in collaboration with the National Collection of Aerial Photography and Blom. Several Local Authorities hold historical aerial photography from the 1960’s, 1970’s, 1980’s, 1990’s and the millennium. Post 2002, aerial photography is captured across the SCOPAC region as part of the South-east and South-west Regional Coastal Monitoring Programme for 2002, 2008, 2013 and 2016 using a standardised specification.

The aim of this study is to scan as many of the historical aerial photographs as possible where there are known gaps in data coverage.

This project has produced a record of the historical aerial photography held by the councils within the SCOPAC region. Scanning of films by the National Collection of Aerial Photography (NCAP) commenced for year 1 of the project, focussing on images not previously held in digital format by the councils. These images will be uploaded to the CCO website and made freely available where copyright permits.

Year 2 of the project will be managed by Alex Hillawi from the Eastern Solent Coastal Partnership who will organise scanning of the remaining aerial photographs held by the Local Authorities.

Recommendation: For information

1.4 BOURNEMOUTH BOROUGH COUNCIL: DISMANTLING OF TIMBER GROYNES Bournemouth Borough Council: £10,000 (2015 - 2017)

Bournemouth Borough Council have deconstructed timber groynes which were built between 1985 to 1987. These included groynes constructed of Greenheart, Ekki, Balau, Jarrah and Opepe.

This is a golden opportunity to assess the relative merits of 5 timber types after a 29- year field test. Bournemouth Borough Council have been carefully dismantling each groyne, numbering each plank to record its original location, in terms of distance from seaward end and its level. Any planks that are “unworn” are set aside for re- use in new groynes and are not assessed further.

Any “worn” planks are being assessed to determine the extent of Gribble infestation and the degree of abrasion. The SCOPAC funds are being used for the scientific analysis undertaken by Jon Williams of TRADA. So far, 3 of the 5 types of wood have been inspected; results to date show Ekki (the most costly) has much less gribble infestation and abrasion compared to Greenheart and Opepe.

Three provisional reports have been produced which will be uploaded onto the SCOPAC and Southern Coastal Group websites.

Recommendation: For information

TF - 4 1.5 CIRIA GROYNES IN COASTAL MANAGEMENT MANUAL Bournemouth Borough Council and New Forest District Council: £5,000

The current CIRIA Guide on the uses of Groynes in Coastal Engineering (1990) is to be updated and called ‘CIRIA Groynes in Coastal Management Manual.’ The manual includes other materials being used in the field such as plastic and rock.

There will be a new maintenance section covering the whole country; the FCERM Asset Management Theme Advisory Group were of the view that this could build upon Andy Bradbury’s SCOPAC work.

A scoping questionnaire was emailed out to Local Authority and Environment Agency engineers to investigate what information exists on various groyne fields. There was a national workshop held on the 24th March 2017 to discuss the main topics relevant to the design and management of groyne systems and deliverables of the project, which Dr David Harlow and Peter Ferguson attended/presented.

Peter Ferguson from New Forest District Council is the lead SCOPAC representative on the steering group. A steering group meeting was held on the 14th March 2018 following which Peter submitted the draft SCOPAC maintenance report prepared by the late Dr Andy Bradbury for inclusion in the manual. The SCOPAC maintenance report has been incorporated across several sections. The draft report was circulated to the steering group for comment which Peter reviewed on behalf of the Southern Coastal Group and SCOPAC. A steering group meeting took place on the 27th September to discuss next steps for the report.

Recommendation: For information

1.6 SCOPAC CONTAMINATED LAND STUDY Eastern Solent Coastal Partnership: £67,000 Local Levy funds + £3,000 from LGA SiG (2016 - 2018)

There are a number of old landfill sites across the SCOPAC region that have previously been protected from the sea, but are now eroding due to the age of the original protection and sea level rise. Many of these are now owned by the Local Authorities and are public open space. The nature of the problem is long-term as it is likely that many of the landfill sites contain some of the early plastics. Given that these can take hundreds of years to biodegrade, and the unknown hazardous materials, it will be necessary to continue to contain the sites for the foreseeable future, as removal is very unlikely to be a feasible option for many sites. There is therefore a need for a long-term plan that is technically feasible and affordable. The Shoreline Management Plans and Coastal Strategies form the basis of this plan, however at present, as far as protection of landfill is concerned, they are aspirational as there is no appropriate funding mechanism. Given that the landfill sites are often undeveloped, they do not qualify for FCERM-GiA funding.

This desktop study builds upon a project undertaken by the Eastern Solent Coastal Partnership in conjunction Tim Kermode. Possible funding streams to reduce flood and coastal erosion risk to landfill sites have been assessed, with the main aim of the study being to raise the profile of the issue to the politicians. This SCOPAC study is working in parallel with the NERC Contaminated Land study led by the University of Southampton, which is investigating the practicalities of moving or defending TF - 5 coastal landfill sites in the face of climate change. The LGA Coastal SiG is contributing to the SCOPAC project to assist in raising the profile of the issue on a national level.

On behalf of SCOPAC, the Eastern Solent Coastal Partnership and the Environment Agency have been successful in securing Environment Agency Local Levy funding from the Southern Regional Flood Defence Committee and the Wessex Regional Flood Defence Committee to cover the costs of the study.

Work to date

 A systematic review of possible funding sources was explored with no satisfactory funding arrangement identified for capital works.  A letter was sent to senior EA managers who raised the issue at a national Environment Agency meeting of Area Flood & Coastal Risk Managers (September 2017), confirming the consensus amongst Risk Management Authorities (RMAs) that there is a lack of access to funding to protect landfills from flood and coastal erosion risk.  Neil Watson presented at a Coastal Chairs meeting in November 2017 where policy and funding were identified as key issues.  A GIS database of landfill sites at risk of erosion and flooding has been developed across the SCOPAC region. This is using the EA’s Historic Landfills database, augmented with site-specific information gained from workshops with Contaminated Land Officers in the ESCP region, as well as joining data from Flood Zones, Shoreline Management Plans (policy and erosion rates) and the Medium-Term Plan (MTP) Database to determine which sites will be defended/undefended.  A series of case studies have been written for which the majority are a HTL SMP2 policy, with a couple of interesting exceptions. These identify site specific problems such as neighbouring landfills with contrasting funding prospects – linked to scorable Outcome Measures in the Partnership Funding system. They also highlight leaking waste (including plastics), and uncertainty over the content and extent of landfills in the EA’s Historic Landfills database. The case studies are 1-2 pages per site and include a collation of photos and information.  Tim Kermode presented at the national Flood and Coast 2018 conference to raise the profile of the issue (https://floodandcoast.com/conference/2018- speakers/tim/) as well as to the LGA SiG members at the October 2018 meeting.  The project team have liaised and shared information with the NERC-funded University of Southampton landfills project and are subsequently attending CIRIA steering group meetings; and as part of this contributed to support for a further NERC bid led by Professor Kate Spencer at Queen Mary and Westfield.

Next steps

 The project team continue to take opportunities to raise the profile of the issue by liaising with staff at the Environment Agency (letter to be drafted to Nick Hardiman following Flood and Coast 2018 conference).  Case studies will be circulated to the Local Authorities for comment during Autumn 2018. Following this, the report and infographics will be finalised, highlighting key findings from the study for dissemination to politicians.

TF - 6  Dissemination of findings will be to the LGA SiG (winter meeting); SCOPAC (new year 2019 meeting) and the RFCCs.

Recommendation: For information

1.7 VEGETATED SHINGLE STUDY New Forest District Council: £5,000 (2017 - 2018)

Located within the New Forest National Park, Hurst Spit is included within a plethora of national, European and international nature conservation designations. The type and extent of the specialised vegetated shingle species recorded include strandline communities through to more stabilised open shingle habitats and areas of shingle saltmarsh. Hurst Spit is a highly managed beach, with an approved programme of ongoing maintenance and beach recycling operations to continue to provide effective flood risk management for the western Solent. The impact of these activities and storms on the vegetated shingle communities has not been assessed, although field observations suggest disturbance could promote regeneration and growth of vegetated shingle through seed dispersal.

The main aim of the project is to establish the response of vegetated shingle species to beach management activities and storm events at Hurst Spit. A combination of aerial photography digitising and vegetated shingle surveys was used to establish the response of the habitat since 2013.

The findings and methodology will be applicable to development of a future beach management scheme at Hurst Spit, as well as other Beach Management Plan sites across the SCOPAC region.

A draft report has been produced and reported to the SCOPAC Research sub-group. Natural England have reviewed the report and are supportive of the method and analysis applied. Comments will be incorporated into the final report and a presentation will be given to SCOPAC in the new year.

Recommendation: For information

1.8 SCOPAC STORM ANALYSIS STUDY Dr Matthew Wadey, Eastern Solent Coastal Partnership and Dr Ivan Haigh, University of Southampton: £25,000 (2018 - 2020)

In response to recent extreme events and stormy winters (e.g. 2013/14 and 2015/16), ESCP are leading on an analysis across the SCOPAC region, which compares extreme events and winters using sea level and wave data sets. The aim is to put recent events into context with longer data sets, and provide easily accessible and understandable scientific information that can be used to infer causes of coastal flooding and/or erosion.

The data sets being utilised are mainly from the Regional Monitoring Programme / Channel Coastal Observatory (CCO) and the National Tide and Sea Level Facility (NTSLF). The data is currently being compiled so it can be ready for analysis, with pilot studies carried out for the East Solent (CCO’s Hayling Wave Buoy and the NTSLF Portsmouth tide gauge). Preliminary analysis will also focus on the Dorset coast (CCO’s Chesil Wave Buoy and the NTSLF Weymouth tide gauge). Figures will TF - 7 be produced that summarise the findings for these sites, and these will be presented to the SCOPAC Research Sub Group (RSG). Following feedback from the RSG, the analysis will be rolled out across the region, resulting in an infographic with key messages and statistics, a final summary report (with data presented in figures and tables for each tide gauge and wave recorder), and database.

Recommendation: For information

1.9 PRESTON TRACER STUDY Environment Agency and Eastern Solent Coastal Partnership: £5,000 (2018 - 2020)

In order to better understand the complex coastal processes around Preston Beach in Weymouth, SCOPAC is contributing £5,000 towards a tracer pebble study. The objective of the study is to investigate whether there is any evidence of change to the littoral drift pathways along Preston Beach since the update of the SCOPAC Sediment Transport Study in 2012.

The Eastern Solent Coastal Partnership tracer study method utilises radio-frequency identification (RFID) technology to track the movement of material along the beach frontage. The system comprises of three main components; passive induced transponder (PIT) tags which broadcast a unique ID number when detected; an antenna/reader used to scan the beach and a data logger used to store the ID number and recorded location.

The plan is for up to 6 deployments to be placed along the CCO monitoring profile lines at Preston Beach. Pebble preparation is now underway with 600 native pebbles collected from site ready for drilling and tagging with Radio Frequency Identification Tags. It is anticipated that the tracer pebbles will be deployed this winter and will be surveyed over the course of a year. Findings will inform future beach management activities.

Recommendation: For information

1.10 BRADBURY’S BURSARY

Following assessment of three students, the decision was made by the board that the Bradbury’s Bursary will not be awarded this year. It was felt there wasn’t a candidate with strong enough research objectives meeting the qualifying criteria of – does the research;

 Have a wider benefit to SCOPAC practitioners?  Develop a scientific tool that assists coastal decision making?  Advance the understanding of coastal processes?  Relate to coastal engineering or coastal management?  Assist in developing best practice?

The bursary of £500 will be open to new applicants again next year.

Recommendation: For information

Contact: Dr Samantha Cope (Chairperson of the Research Sub-Group), [email protected], tel: 02392 446381 TF - 8 SOUTHEAST REGIONAL COASTAL MONITORING PROGRAMME

Report to SCOPAC October 2018

1. SURVEYS

1.1 Topographic Surveys Autumn surveys are now underway and should be completed by mid October.

1.2 Bathymetric Surveys  HI 1542 Isle of Grain to Leysdown is now available for viewing and download from the website.  HI 1538 Hurst Spit (Harry Trial) has passed all quality control checks and is being prepared for loading to the website.  Single beam surveys have been completed for Hayling Island frontage and are continuing in Christchurch Bay.

1.3 Lidar The 2017/18 Lidar has been captured and is now undergoing QC. 2018/19 Lidar is underway.

1.4 Structure Laser Scan Surveys Laser scanning of coastal assets continues. Some of the larger frontages, eg. Bournemouth will be surveyed using a mobile scanning system to speed up the data collection process.

2. Wave & tidal data  The Valeport radar previously mounted on Arun Platform has been moved to Brighton Marina. Data is available on the Realtime Data pages of the website. The site is scheduled to be surveyed- in around September-October 2018 by the CCO. Predictions will be available from c. July 2019 (13 month of data needed to calculate harmonics) and from this date onwards, the quality controlled data will be downloadable from the website.  The West Bay Etrometa tide guage has received replacement freshwater sections which should function better when the sluice doors open. There are two additional sections in the spares pool ready for deployment, however by 2020 six more sections will run out. Consideration will be made to establishing a rolling replacement scheme for these.  A new DWR which can measure air temperature through a new antenna design has been purchased. This buoy will be used to beta-test the new antenna in collaboration with our contractor Fugro GB Marine and the manufacturer, Datawell. This buoy will be deployed at Rustington as soon as there is a suitable weather window. The weather stations at Arun Platform and Worthing Pier will be used to cross-correlate the data measured by the wave buoy.

3. Aerial The next aerial photography surveys are scheduled for 2019, and the tender for this will be prepared shortly with the aim to have contracts awarded by the end of this year, in time for a prompt start in the next flying season.

1 SOUTHEAST REGIONAL COASTAL MONITORING PROGRAMME

4. Website Further developments of the website have been completed, including:  QC guidelines for Terrestrial Ecological Mapping and Topographic Data have been uploaded.  Two new pages have been added to the resources section of the website. Bimodal Seas www.channelcoast.org/ccoresources/bimodalseas/ assesses the occurrence of bimodal seas spatially and temporally.  futurecoast (www.channelcoast.org/ccoresources/futurecoast/) makes the Defra funded 2002 futurecoast project and data, previously only available on cd, available for download. This included converting all the GIS layers into downloadable ArcGIS and QGIS projects, as well as the reports and supporting information.  a video on how to download data, https://www.youtube.com/watch?v=TcQXpn9iRDk&feature=youtu.be  Incident Reports have been added http://www.channelcoast.org/reports/ Southeast tab, Incident Reports  Geodata have successfully bid to design an interactive mapping and data visualization tool for HF Radar data for University. The tool will be hosted on the website, and the collaboration will help us investigate making HR radar data available in the future.

Downloads for the first two quarters of 2018 have been a little lower than the same quarters of previous years, and is reflected in the monthly website hits averaging 5.3 million.

The website server replacement is ongoing, and there may be delays in uploading larger datasets until the move is completed.

5. Financial Reporting The provisional financial report for this financial year (to 31 March 2018) will be compiled shortly.

2

What else is happening?

• Huge depth and breadth of expertise at the groups with dialogue going on outside of strategy development • Ambitious ideas for change developed in each workstream. • Now being shortlisted by individual groups and tested against ambitions and guiding principles • Well run facilitation and appear to be listening, but very time constrained sessions. Feedback on approach at every session. Topics we have been promoting

• Change in use of language • Place shaping and place making • Partnership working – what do we mean by it, what does best practice look like • Visibility of the coast in the ambition • Improved links between government – i.e MHDCLG and Defra • Better links between FCERM and Planning • Broader outcomes and innovative funding • Stronger vision for environmental enhancement – greening the grey • Highlighting need to regional monitoring to be referenced What's next

• Deadline for submitting info and evidence 19th October • Work will inform Defra FCERM Policy Statement – Dec • 8 week consultation in Starting in December 18 • Evidence based published alongside Strategy • Further working groups after consultation • Very tight programme considering wont go before parliament until post Aug 19 • https://consult.environment‐agency.gov.uk/fcrm/fcerm‐national‐strategy‐ info Key: Priority Progress High Green - On Target. Last Update: 19th July 2018 Medium Amber - Early Warning needs of Partnership may not be met. Low Red - Action Required, needs of Partnership will NOT be met.

Target Ref. Priority Progress Action Why is this needed? What will success look like? Lead Officer Critical Support Start Date 2018/19 Resource £ 2019/20 Resource £ Notes Completion Date

Shoreline Management Plans £500 £2,000

This is needed but unaffordable this year. Given we have Out of date action plans and lack of clarity over Up to date and accurate SMP actions Emma Harris / Matt recently done this we can do next year if required. Can we SMP High Action Required Update SMP Action Plans progress of implementation. Recent update in 2017 plans to guide the delivery of FCERM for Sam Box Sep-18 Apr-19 £0 £1,500 Wadey reclaim recent SMP update work from funding for light touch so important to keep momentum SCG. review as SMP update forms one of the objectives?

SMP Light touch review - Keep abreast of any national updates on Robust evidence base for coastal policy Sam Box / Mark SMP High On Target Required by National guidance. Neil Watson Ongoing Ongoing £500 £500 Separate to the actual update itself process and attend national meetings / workshops and FCERM implementation Stratton

Coastal Research & Monitoring £52,337 £55,500

To ensure SCOPAC have the ability to assess and Research delivered to time and cost. High On Target To oversee and co-ordinate SCOPAC research investigate research issues of relevance to the Best value for money realised (i.e. Sam Cope Ongoing Ongoing £8,500 £8,500 region contributions to national research).

To award a Bradbury bursary every year to support Good research findings delivered by Low On Target Grants and bursaries Sam Cope Ongoing Ongoing £500 £500 Research Chair a masters student student

To make best use of regional monitoring data and Increased understanding of coastal Low On Target Improved utilisation of data Sam Cope Ongoing Ongoing £1,000 £1,000 other data available to SCOPAC officers processes

To share best practice on Groyne Design, A comprehensive update incorporating Monies carried over from last financial year (£5k project in Medium On Target CIRIA Groynes in Coastal Management Manual Peter Ferguson Sam Cope Ongoing Ongoing £3,537 £0 Construction and Management Andy Bradbury's SCOPAC work total)

To preserve historical aerial photography from LA Images scanned and uploaded onto Monies carried over from last financial year (£13k project in Medium Early Warning Historical aerial photography scanning Alex Hillawi Uwe Dornbusch 2015 Mar-19 £6,800 £0 offices CCO website total)

To investigate the recent stormy winters and put into Analysis, report and infographics to be Re-allocation of SCOPAC Contaminated Land funds (£25k High On Target SCOPAC Storm Analysis context with longer - analyse tide gauge and wave Matt Wadey Sam Cope Aug-18 Mar-20 £15,000 £10,000 delivered. project in total) buoy data.

A page on the SCOPAC website A co-ordinated approach to tracer studies across collating findings across the region. A Low On Target Tracer study co-ordination Sam Cope Sacha Neill Ongoing Ongoing £1,000 £1,000 the region prioritised and consistent approach to tracer studies.

To assess the impact of Beach Management A comprehensive report summarising the Medium On Target Vegetated Shingle Study Lauren Burt Sam Cope Apr-18 Mar-19 £1,000 £0 £6,000 in total Activities on vegetated shingle species findings from Hurst Spit. Major Projects

Current guidance are biased towards the design of large reinforced concrete or pre-cast open coast Review available proprietary technologies Challenge work due to affordability. May need to be deferred seawalls etc. A range of small scale pre-cast for low height retaining seawalls and Medium Early Warning Low height seawalls Andy Pearce Apr-19 Mar-20 £0 £13,500 a year to avoid overspend in 19/20 or alternatively there is a retaining wall technologies now exist which could be establish best practice guidance on the need to increase in scopac budgets. more efficient and cost effective for low height design of low height seawalls seawalls across the SCOPAC region.

One of the biggest unknowns resulting from the Update of the SCOPAC STS is the sediment budget at harbour and estuary mouths. There are Quantify sediment budgets for the Challenge work due to affordability. May need to be deferred Medium Early Warning Ebb delta study often difficulties quantifying the sediment budget at harbour and estuary mouths across the Sam Cope Apr-19 Mar-20 £0 £15,000 a year to avoid overspend in 19/20 or alternatively there is a these locations given the diverse wave approach SCOPAC region. need to increase in scopac budgets. across ebb deltas and possible sediment drift divides on the adjacent beaches.

Fully functional, up to date website with To ensure valuable resource proceeds and to Low On Target SURGEWATCH contribution an update to the group from Dr Ivan Sam Cope Ongoing Ongoing £500 £500 update members and officers Haigh

To establish sediment transport pathways for To inform future beach management Low Early Warning EA Preston tracer study Dave Picksley Sam Cope Oct-17 Oct-19 £5,000 £0 May not proceed due to project affordability issues Preston Beach practices

Minor projects

A contribution towards three wider research Three individual projects delivered by Low On Target 2018 - 2020 Minor Projects - x3 Sam Cope to report Apr-18 Mar-20 £8,000 £4,000 projects. March 2020, meeting project scope.

Informed political members, bought in to Medium Early Warning Review / update members induction pack Brief new members to the group Neil Watson TBC TBC TBC £0 £0 Neil to update the group? SCG and its objectives.

Knowledge sharing and member engagement to Well attended and well run informative Jane Lake / Jane Education High On Target Annual Site Visit - Portsmouth Lyall Cairns Jul-18 Jul-18 £1,500 £1,500 communicate the benefit of SCG and SCOPAC. site visit Ryan

Storm Research Economics & Funding Need to seek the views of the group and identify leads for Knowledge sharing and building resilience across Dependant on Dependant on topic High Early Warning Annual Workshops or seminars for officers Beach Management and Coastal TBC TBC £0 £0 programme of workshops. Currently unaffordable with SCG officers theme lead theme lead Process current budget. Environment Workshop

Supporting Delivery, Influencing Policy and Sharing Good Practice £3,000 £3,000 Coordinate SCG MTP Programme to look for Project savings and efficiencies and Capital Investment Sam Box / Adam Important for region to identify efficiency's. Simple annual High On Target Implementation of SCG Programme Management Tool project efficiencies and identify collaboration improved oversight of programme in Emma Harris Bi annual updates Ongoing £500 £500 Programme Sennit updates if all officers respond in timely fashion. opportunities. SCG region.

Maintenance Co-ordinated maintenance programme Ensure consistent approach to asset inspection and Programme - Sharing Low Action Required Sharing best practice across the SCG Region through across SCG with implementation of best Steve Woolard Carline Barford TBC TBC £0 £0 Dependant on securing national funds. maintenance Experience practice and knowledge sharing

To keep abreast of latest guidance to ensure Knowledge sharing and strong efficiency National Defra target to achieve efficiency's. SCG need to be Efficiencies High On Target Attend National Efficiency workshop and feed back to Coastal Group Mark Stratton Sam Box Jun-18 £500 £500 efficiency targets are met across SCG returns kept updated.

Defra high level target for contributions. More work for the Keep Abreast of National guidance and input into PF review process fairer funding system for multi benefit Partnership Funding High Early Warning Influence outcomes of funding review Mark Stratton Nick Gray Apr-18 Apr-19 £0 £0 group to do here lobbying politically. Early warning as not where required on behalf of coastal group. coastal schemes investing this year as not affordable.

Maintain professional services and minor works framework on behalf of Ensure good use of frameworks and keep suppliers Well used and well understood Priority for coastal group to get effective use of framework. Procurement Medium On Target Andrew Pearce Marc Bryan TBC TBC £1,000 £1,000 SCG. Hold potential workshop with LA's and suppliers. engaged. framework. Framework templates. And quality supplier support.

To ensure SCOPAC understand the programme Priority for region for compensation for HTL schemes High Action Required RHCP progress monitoring and communication. priorities and deliverables and keep the group Update the group twice a year Gavin Holder Nick Gray Ongoing Ongoing £0 £0 identified in SMP. Legal requirement. Not affordable with regularly updated. current budgets.

Environment & RHCP

Well informed coastal group. EE Defra agenda to push for more Environmental Update the group on latest environmental enhancement guidance with National policy and guidance needs to feed through Low Action Required embedded into schemes across coastal Gavin Holder Lucy Sheffield TBC TBC £0 £0 Enhancements in FCERM schemes. Not affordable under examples of use and how it should be integrated into coastal projects. to operational management group. current budgets.

To ensure draft policies take account of coastal Strong Fern strategy with good focus on Mark Stratton / RMA owned strategy and request from EA for coastal groups High On Target Represent the SCG on National FCERM Strategy Update process Neil Watson Ongoing Ongoing £1,000 £1,000 groups needs and views the coast Andrew Pearce and all RMA's to be actively involved.

Influencing Policies

To ensure draft policies take account of coastal SCG Represented in national; As they come up i.e. NPPF. Not affordable under current Medium Action Required Feed in to national consultations on behalf of SCG Varied SCG Ongoing Ongoing £0 £0 groups needs and views consultations budgets.

Leadership & Management £2,500 £2,500

SCG views represented and shared Lyall Cairns / Dave Reduced budget from 2000 per year due to budget High Early Warning Attend Coastal Chairs / National Flood Forums To feed into national oversight and policy Neil Watson as required as required £500 £500 nationally with feedback to the group. Robson constraints. Risk that this impacts of delivery of item.

Oversight, Challenge, action plan oversight and Reduced budget from 2000 per year due to budget High Early Warning Tactical Leadership Leadership of SCG Lyall Cairns Various as required as required £500 £500 Leadership development, implementation constraints. Risk that this impacts of delivery of item.

SCG views represented and shared To keep coastal group informed of RFCC business nationally with feedback to the group. High On Target Attend Officer working group on behalf of SCG and feedback to SCG and support Levy bids across the group. TO help Mark Stratton Lyall Cairns as required as required £1,500 £1,500 shape and influence RFCC on behalf of SCG 4 OWG meetings per year + potential for further RFCC sub and main meetings

Communications £5,800 £4,500

High On Target Website Management Up to date info available Well maintained and modern website Sam Cope Supplier as required as required £4,300 £3,000

Communications Well know coastal group with ongoing subscriptions. Value of SCOPAC and To ensure the profile of the SCG remains visible and SCG communicated to members. High On Target Marketing and Promotion to keep members and officers abreast of the Jane Ryan Various - as required as required £1,500 £1,500 Annual report style summary and comms. benefits SCG annual report and general marketing and promotion

Administration £13,233 £13,233

High On Target Secretariat Hosting of SCG Hosting of SCG HBC HBC Ongoing Ongoing £9,700 £9,700

High On Target Accountancy Hosting of finances and accountancy Hosting of finances and accountancy Lorraine Horsted HBC Ongoing Ongoing Administration £2,100 £2,100

High On Target Insurance Adequately insured coastal group Adequately insured coastal group Zurich N/A as required as required £1,433 £1,433

Likely to be overspend of approx. 30k unless some items or TOTAL £77,370 £80,733 research projects are pushed back or subscriptions are increased.

High Priority £49,033 £44,233 Medium Priority £12,337 £29,500 Low Priority £16,000 £7,000

Meeting Name: SCOPAC Meeting Meeting Date: 12th October 2018 Report Title: SCG and SCOPAC Financial Report September 2018 Authors Job Title: Coastal Business Partner

1.0 Purpose of Report Provision of Financial information to provide a financial update and support a Coastal Group funding discussion.

2.0 Introduction This report has been produced to support the SCOPAC scheduled meeting on 12th October 2018. Included within this report is financial information for both groups i.e. SCOPAC and SCG detailing the current 2018/19 budgets the 2019/20 proposed budgets.

3.0 Executive Summary

Please see Accounting papers below for further detail.

The budget for 2018/19 will show a surplus of £3106.40 however, expenditure will have to be tightly controlled to achieve this.

2018/19 SCOPAC SCG SUMMARY Income £83,156.79 £4,146.78 £87,303.57 Expenditure £65,760.80 £18,436.37 £84,197.17 Net Surplus/Deficit £17,395.99 £14,289.59 £3,106.40

The budget for 2019/20 will show a surplus of £3999.30. This reflects the removal of Low Height Seawalls and Ebb Data Study research projects being deferred to 2020/21 in order to achieve this surplus.

2019/20 SCOPAC SCG SUMMARY Income £54,821.99 £1,410.41 £56,232.40 Expenditure £35,866.55 £16,366.55 £52,233.10 Net Surplus/Deficit £18,955.44 £14,956.14 £3,999.30

These figures include deferring the Low Height Seawalls and Ebb Data Study research projects to the 2020/21 financial year.

4.0 Recommendation Recommendations for future guidance as follows:

1) That the budget position for 18/19 be noted.

2) The proposed budget for 19/20 be approved.

3) Subscriptions for 19/20 be set at £3,488.13 Full membership £436.46 Associate member £72.75 Mailing list member which is the same level as 18/19.

4) That the SCOPAC contribution to SCG be £30,656.14

5.0 Risks

There are three risks identified as follows;

 If there is an overspend there is currently no reserve to cover this.

 That a 10% reserve fund is sought and maintained for future budgets.

 If subscription fees are increased there is a risk that membership will decline.

Contact Officer: Lorraine Horsted

Job Title: Coastal Business Partner

Telephone: 02392 446356

E-Mail: [email protected]

Summary

SUMMARY 1819

Budget 2018/19 Actuals 2018/19 (Income) (Income) Variances Forecast Code Description Expenditure Expenditure (Surplus) Deficit expenditure Comments

Income b/f -34,177.57 -34,177.57 0.00 -34,177.57 Conference Income 0.00 0.00 0.00 0.00 Membership fees -53,126.00 0.00 -53,126.00 -53,126.00

Total Income -87,303.57 -34,177.57 -53,126.00 -87,303.57

Shoreline Management Plans Update SMP Action Plans 0.00 176.80 -176.80 176.80 SMP Review 500.00 0.00 500.00 500.00

Coastal Research & Monitoring Research Chair Oversee and co-ordinate SCOPAC Research 8,500.00 6,063.41 2,436.59 8,500.00 Grants and Bursaries 500.00 0.00 500.00 500.00 Best use of Regional Monitoring Data 1,000.00 0.00 1,000.00 1,000.00

Major Projects CIRIA Groynes in Coastal Management Manual 3,537.00 -243.84 3,780.84 3,780.84 £1463.04 out of £5000 spent on CIRIA groynes in Coastal Management in 17/18. £3536.96 carried forward into 18/19 Historical Aerial Photography Scanning 6,800.00 0.00 6,800.00 6,800.00 £6800 carried forward into 18/19 SCOPAC Storm Analysis 15,000.00 369.38 14,630.62 15,000.00 Re allocation of Contaminated Land funds (£25k project in total) Tracer Study Co-ordination 3,000.00 55.86 3,000.00 3,000.00 Vegetated Shingle Study 1,000.00 0.00 1,000.00 1,000.00 £6k in total Low Height Seawalls 0.00 0.00 0.00 0.00 Work deferred to 20/21 Ebb Data Study 0.00 0.00 0.00 0.00 Work starts 20/21 SURGEWATCH Contribution 500.00 0.00 500.00 500.00

Minor Projects EA Preston Tracer Study 5,000.00 0.00 5,000.00 5,000.00 2018 - 2020 Minor Projects x 3 8,000.00 48.15 7,951.85 8,000.00

Sharing Good Practice Workshops/including Induction 0.00 0.00 0.00 0.00 Need to identify needs of the group Site visits 1,500.00 3,127.59 -1,627.59 3,127.59

Supporting Delivery Implementation of SCG Programme Management Tool 500.00 49.86 450.14 500.00

Sharing best practice across the SCG Region 0.00 53.57 -53.57 53.57

Attend National efficiency Workshop 500.00 464.85 35.15 500.00

Keep abreast of Guidance and input into PF review process 0.00 0.00 0.00 0.00

Maintain professional services and minor works framework1,000.00 on behalf of SCG273.77 726.23 1000.00

RHCP progress monitoring and communication 0.00 0.00 0.00 0.00

Update the group on latest environmental enhancement guidance0.00 0.00 0.00 0.00

Influencing Coastal Policies Represent the SCG on National fcerm strategy Update process1,000.00 1,022.67 -22.67 1022.67 Feed into National consultations on behalf of SCG 0.00 0.00 0.00 0.00

Communications Website Management 4,300.00 0.00 4,300.00 4,300.00 Marketing and Promotions 1,500.00 1,011.42 488.58 1,500.00 Annual report style summary and comms

Leadership/Management Attend Coastal Chairs/ National flood forums 500.00 759.80 -259.80 759.80 Reduced budget from £2k per year due to budget constraints Tactical Leadership 500.00 2,871.16 -2,371.16 2871.16 Reduced budget from £2k per year due to budget constraints Attend Officer Working Group on behalf of SCG 1,500.00 542.33 957.67 1500.00

Administration Secretariat 9,700.00 0.00 9,700.00 9,700.00 Accountancy 2,100.00 2,100.00 0.00 2,100.00 Insurance 1,433.10 1,504.74 -71.64 1,504.74

Total Expenditure 79,370.10 20,251.52 59,174.44 84,197.17

Net Income/remaining balance -7,933.47 -13,926.05 6,048.44 -3,106.40

SUMMARY 1819C:\Users\hav_horstedl\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\4L6PN809\Final SCOPAC SCG Accounts 2018 Revised Sept 18 01/10/2018 SCOPAC

SCOPAC 18/19 Budget Actuals 2018/19 2018/19 Variances (Income) (Income) (Surplus) Forecast Code Description Expenditure Expenditure Deficit expenditure Comments

HVBSCPB6615 Contribution to SCG from SCOPAC 15,700.00 0.00 15,700.00 15,700.00 HVBSCPB6616 Income b/f -45,730.79 -45,730.79 0.00 -45,730.79 HVBSCPB6626 Conference Income 0.00 0.00 0.00 0.00 HVBSCPB6627 Membership fees -53,126.00 0.00 -53,126.00 -53,126.00 Assumption made that subscriptions remain the same

Total Income -83,156.79 -45,730.79 -37,426.00 -83,156.79

Shoreline Management Plans HVBSCPB6628 Update SMP Action Plans 0.00 0.00 0.00 0.00 HVBSCPB6628 SMP Review 0.00 0.00 0.00 0.00

Coastal Research & Monitoring Research Chair HVBSCPB6617 Oversee and co-ordinate SCOPAC Research 8,500.00 6,063.41 2,436.59 8,500.00 HVBSCPB6624 Grants and Bursaries 500.00 0.00 500.00 500.00 HVBSCPB6625 Improved Utilisation of Data 1,000.00 0.00 1,000.00 1,000.00

HVBSCPB6620 Major Projects CIRIA Groynes in Coastal Management Manual 3,537.00 -243.84 3,780.84 3,780.84 £1463.04 out of £5000 spent on CIRIA groynes in Coastal Management in 17/18. £3536.96 carried forward into 18/19

Historical Aerial Photography Scanning 6,800.00 0.00 6,800.00 6,800.00 £6800 carried forward into 18/19 SCOPAC Storm Analysis 15,000.00 369.38 14,630.62 15,000.00 Re allocation of Contaminated Land funds (£25k project in total) Tracer Study Co-ordination 3,000.00 55.86 3,000.00 3,000.00 Vegetated Shingle Study 1,000.00 0.00 1,000.00 1,000.00 £5k in total Low Height Seawalls 0.00 0.00 0.00 0.00 Work deferred to 20/21 Ebb Data Study 0.00 0.00 0.00 0.00 Work starts 20/21 SURGEWATCH Contribution 500.00 500.00 500.00

HVBSCPB6621 Minor Projects EA Preston Tracer Study 5,000.00 0.00 5,000.00 5,000.00 2018 - 2020 Minor Projects x 3 8,000.00 48.15 7,951.85 8,000.00

Sharing Good Practice HVBSCPB6623 Workshops/including Induction 0.00 0.00 0.00 0.00 Need to identify needs of the group HVBSCPB6619 Site visits 1,500.00 3,127.59 -1,627.59 3,127.59 Resolved VAT issue on Research Project

HVBSCPB6635 Supporting Delivery Implementation of SCG Programme Management Tool 0.00 0.00 0.00 0.00 Sharing best practice across the SCG Region 0.00 0.00 0.00 0.00 Attend National efficiency Workshop 0.00 0.00 0.00 0.00 Keep abreast of Guidance and input into PF review process 0.00 0.00 0.00 0.00 Maintain professional services and minor works framework on0.00 behalf of SCG0.00 0.00 0.00 RHCP progress monitoring and communication 0.00 0.00 0.00 0.00 Update the group on latest environmental enhancement guidance0.00 0.00 0.00 0.00

HVBSCPB6636 Influencing Coastal Policies Represent the SCG on National fcerm strategy Update process0.00 0.00 0.00 0.00 Feed into National consultations on behalf of SCG 0.00 0.00 0.00 0.00

Communications HVBSCPB6614 Website Management 2,150.00 0.00 2,150.00 2,150.00 HVBSCPB6622 Marketing and Promotions 750.00 505.71 244.29 750.00 Annual report style summary and comms

HVBSCPB6612 Leadership/Management Attend Coastal Chairs/ National flood forums 0.00 0.00 0.00 0.00 Tactical Leadership 0.00 0.00 0.00 0.00 Attend Officer Working Group on behalf of SCG 0.00 0.00 0.00 0.00

Administration HVBSCPB6610 Secretariat 4,850.00 0.00 4,850.00 4850.00 HVBSCPB6611 Accountancy 1,050.00 1,050.00 0.00 1050.00 HVBSCPB6613 Insurance 716.55 752.37 -35.82 752.37

Total Expenditure 63,853.55 11,728.63 52,180.78 65,760.80

Net Income/Deficit -19,303.24 -34,002.16 14,754.78 -17,395.99

SCOPAC 1819C:\Users\hav_horstedl\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\4L6PN809\Final SCOPAC SCG Accounts 2018 Revised Sept 18 01/10/2018 Southern Coastal Group

SCG 18/19 Actuals Budget 2018/19 2018/19 Variances (Income) (Income) (Surplus) Forecast Code Description Expenditure Expenditure Deficit expenditure Comments

HVBSCGB6615 Contribution to SCG/from SCOPAC -15,700.00 0.00 -15,700.00 -15,700.00 HVBSCGB6616 Income b/f 11,553.22 11,553.22 0.00 11,553.22 HVBSCGB6626 Conference Income 0.00 0.00 0.00 0.00 HVBSCGB6627 Membership fees 0.00 0.00 0.00 0.00

Total Income -4,146.78 11,553.22 -15,700.00 -4,146.78

HVBSCGB6628 Shoreline Management Plans Update SMP Action Plans 0.00 176.80 -176.80 176.80 SMP Review 500.00 0.00 500.00 500.00

Coastal Research & Monitoring Research Chair HVBSCGB6617 Research Chair 0.00 0.00 0.00 0.00

Sharing Good Practice HVBSCGB6623 Workshops 0.00 0.00 0.00 0.00 HVBSCGB6619 Site visits 0.00 0.00 0.00 0.00

HVBSCGB6635 Supporting Delivery Implementation of SCG Programme Management Tool 500.00 49.86 450.14 500.00 To identify efficiencies Sharing best practice across the SCG Region 0.00 53.57 -53.57 53.57 Dependent on securing National funds Attend National efficiency Workshop 500.00 464.85 35.15 500.00 Keeping up to date - efficiencies Keep abreast of Guidance and input into PF review process 0.00 0.00 0.00 0.00 DEFRA high level target for contributions Maintain professional services and minor works framework on behalf of SCG/Procurement1,000.00 273.77 726.23 1000.00 Effective use of framework RHCP progress monitoring and communication 0.00 0.00 0.00 0.00 compensation for HTL schemes identified in SMP Update the group on latest environmental enhancement guidance 0.00 0.00 0.00 0.00 DEFRA agenda to push for more environmental enhancements

HVBSCGB6636 Influencing Coastal Policies Represent the SCG on National fcerm strategy Update process 1,000.00 1,022.67 -22.67 1022.67 RMA owned strategy

Feed into National consultations on behalf of SCG 0.00 0.00 0.00 0.00 As they come up.

Communications HVBSCGB6614 Website Management 2,150.00 0.00 2,150.00 2,150.00 HVBSCGB6622 Marketing and Promotions 750.00 505.71 244.29 750.00 Annual report style summary and comms

HVBSCGB6612 Leadership/Management Attend Coastal Chairs/ National flood forums/Strategic Chair 500.00 759.80 -259.80 759.80 Reduced budget from £2k per year due to budget constraints Tactical Leadership/Report on action plan progress 500.00 2,871.16 -2,371.16 2871.16 Reduced budget from £2k per year due to budget constraints Attend Officer Working Group on behalf of SCG 1,500.00 542.33 957.67 1500.00

Administration HVBSCGB6610 Secretariat 4,850.00 0.00 4,850.00 4,850.00 HVBSCGB6611 Accountancy 1,050.00 1,050.00 0.00 1,050.00 HVBSCGB6613 Insurance 716.55 752.37 -35.82 752.37

Total Expenditure 15,516.55 8,522.89 6,993.66 18,436.37

Net Income/Deficit 11,369.77 20,076.11 -8,706.34 14,289.59

SCG 1819J:\HBC\Coastal\Coastal\ESCP\1_PARTNERSHIP MANAGEMENT\9_FINANCE\SCOPAC_SCG\2018-19\SCOPAC SCG Accounts 2018 Revised Sept 18 FOR SCOPAC 01/10/2018 Summary

SUMMARY 19/20

Proposed Budget 2019/20 Actuals 2019/20 (Income) (Income) Variances Forecast Code Description Expenditure Expenditure (Surplus) Deficit expenditure Comments

Income b/f -3,106.40 0.00 -3,106.40 -3,106.40 Conference Income 0.00 0.00 0.00 0.00 Membership fees -53,126.00 0.00 -53,126.00 -53,126.00

Total Income -56,232.40 0.00 -56,232.40 -56,232.40

Shoreline Management Plans Update SMP Action Plans 1,500.00 0.00 1,500.00 1500.00 SMP Review 500.00 0.00 500.00 500.00

Coastal Research & Monitoring Research Chair Oversee and co-ordinate SCOPAC Research 8,500.00 0.00 8,500.00 8,500.00 Grants and Bursaries 500.00 0.00 500.00 500.00 Best use of Regional Monitoring Data 1,000.00 0.00 1,000.00 1,000.00

Major Projects CIRIA Groynes in Coastal Management Manual 0.00 0.00 0.00 0.00 £1463.04 out of £5000 spent on CIRIA groynes in Coastal Management in 17/18. £3536.96 carried forward into 18/19 Historical Aerial Photography Scanning 0.00 0.00 0.00 0.00 £6800 carried forward into 18/19 SCOPAC Storm Analysis 10,000.00 0.00 10,000.00 10,000.00 Re allocation of Contaminated Land funds (£25k project in total) Tracer Study Co-ordination 1,000.00 0.00 1,000.00 1,000.00 Vegetated Shingle Study 0.00 0.00 0.00 0.00 £6k in total Low Height Seawalls 0.00 0.00 0.00 0.00 Work deferred to 20/21 Ebb Data Study 0.00 0.00 0.00 0.00 Work deferred to 20/21 SURGEWATCH Contribution 500.00 500.00 500.00

Minor Projects Minor Projects 0.00 0.00 0.00 0.00 Grants & Bursaries 0.00 0.00 0.00 0.00 Improved Utilisation of Data 0.00 0.00 0.00 0.00 EA Preston Tracer Study 0.00 0.00 0.00 0.00 2018 - 2020 Minor Projects x 3 4,000.00 0.00 4,000.00 4,000.00

Sharing Good Practice Workshops/including Induction 0.00 0.00 0.00 0.00 Need to identify needs of the group Site visits 1,500.00 0.00 1,500.00 1,500.00

Supporting Delivery Implementation of SCG Programme 500.00 0.00 500.00 500.00 Management Tool Sharing best practice across the SCG Region 0.00 0.00 0.00 0.00

Attend National efficiency Workshop 500.00 0.00 500.00 500.00

Keep abreast of Guidance and input into PF 0.00 0.00 0.00 0.00 review process Maintain professional services and minor 1,000.00 0.00 1,000.00 1000.00 works framework on behalf of SCG RHCP progress monitoring and communication 0.00 0.00 0.00 0.00

Update the group on latest environmental 0.00 0.00 0.00 0.00 enhancement guidance

Influencing Coastal Policies Represent the SCG on National fcerm strategy 1,000.00 0.00 1,000.00 1000.00 Update process Feed into National consultations on behalf of 0.00 0.00 0.00 0.00 SCG

Communications Website Management 3,000.00 0.00 3,000.00 3,000.00 Marketing and Promotions 1,500.00 0.00 1,500.00 1,500.00 Annual report style summary and comms

Leadership/Management Attend Coastal Chairs/ National flood forums 500.00 0.00 500.00 500.00 Reduced budget from £2k per year due to budget constraints Tactical Leadership 500.00 0.00 500.00 500.00 Reduced budget from £2k per year due to budget constraints Attend Officer Working Group on behalf of 1,500.00 1,500.00 1500.00 SCG

Administration Secretariat 9,700.00 0.00 9,700.00 9,700.00 Accountancy 2,100.00 0.00 2,100.00 2,100.00 Insurance 1,433.10 0.00 1,433.10 1,433.10

Total Expenditure 52,233.10 0.00 52,233.10 52,233.10

Net Income/remaining balance -3,999.30 0.00 -3,999.30 -3,999.30

SUMMARY 1920J:\HBC\Coastal\Coastal\ESCP\1_PARTNERSHIP MANAGEMENT\9_FINANCE\SCOPAC_SCG\2019-20\Final SCOPAC SCG PROPOSED Accounts 2019 Revised Sept 18 01/10/2018 SCOPAC

SCOPAC 19/20 Proposed Budget Actuals 2019/20 2019/20 Variances (Income) (Income) (Surplus) Forecast Code Description Expenditure Expenditure Deficit expenditure Comments

HVBSCPB6615 Contribution to SCG from SCOPAC 30,656.14 0.00 30,656.14 30,656.14 HVBSCPB6616 Income b/f -17,395.99 0.00 -17,395.99 -17,395.99 HVBSCPB6626 Conference Income 0.00 0.00 0.00 0.00 HVBSCPB6627 Membership fees -53,126.00 0.00 -53,126.00 -53,126.00 Assumption made that subscriptions remain the same

Total Income -39,865.85 0.00 -39,865.85 -39,865.85

HVBSCPB6628 Shoreline Management Plans Update SMP Action Plans 0.00 0.00 0.00 0.00 SMP Review 0.00 0.00 0.00 0.00

Coastal Research & Monitoring Research Chair ? Oversee and co-ordinate SCOPAC Research 8,500.00 0.00 8,500.00 8,500.00 Grants and Bursaries 500.00 0.00 500.00 500.00 Best use of Regional Monitoring Data 1,000.00 0.00 1,000.00 1,000.00

HVBSCPB6620 Major Projects CIRIA Groynes in Coastal Management Manual 0.00 0.00 0.00 0.00

Historical Aerial Photography Scanning 0.00 0.00 0.00 0.00 SCOPAC Storm Analysis 10,000.00 0.00 10,000.00 10,000.00 Re allocation of Contaminated Land funds (£25k - £15k 18/19 project in total) Tracer Study Co-ordination 1,000.00 0.00 1,000.00 1,000.00 Vegetated Shingle Study 0.00 0.00 0.00 0.00 £6k in total Low Height Seawalls 0.00 0.00 0.00 0.00 Work deferred to 20/21 Ebb Data Study 0.00 0.00 0.00 0.00 Work deferred to 20/21 SURGEWATCH Contribution 500.00 500.00 500.00

Minor Projects HVBSCPB6621 Minor Projects 0.00 0.00 0.00 0.00 HVBSCPB6624 Grants & Bursaries 0.00 0.00 0.00 0.00 HVBSCPB6625 Improved Utilisation of Data 0.00 0.00 0.00 0.00 ? EA Preston Tracer Study 0.00 0.00 0.00 0.00 ? 2018 - 2020 Minor Projects x 3 4,000.00 0.00 4,000.00 4,000.00

Sharing Good Practice ? Workshops/including Induction 0.00 0.00 0.00 0.00 Need to identify needs of the group ? Site visits 1,500.00 0.00 1,500.00 1,500.00

HVBSCPB6635 Supporting Delivery Implementation of SCG Programme 0.00 0.00 0.00 0.00 Management Tool Sharing best practice across the SCG Region 0.00 0.00 0.00 0.00

Attend National efficiency Workshop 0.00 0.00 0.00 0.00 Keep abreast of Guidance and input into PF 0.00 0.00 0.00 0.00 review process Maintain professional services and minor works 0.00 0.00 0.00 0.00 framework on behalf of SCG RHCP progress monitoring and communication 0.00 0.00 0.00 0.00

Update the group on latest environmental 0.00 0.00 0.00 0.00 enhancement guidance

HVBSCPB6636 Influencing Coastal Policies Represent the SCG on National fcerm strategy 0.00 0.00 0.00 0.00 Update process Feed into National consultations on behalf of 0.00 0.00 0.00 0.00 SCG

Communications HVBSCPB6614 Website Management 1,500.00 1,500.00 1,500.00 HVBSCPB6622 Marketing and Promotions 750.00 0.00 750.00 750.00 Annual report style summary and comms

HVBSCPB6612 Leadership/Management Attend Coastal Chairs/ National flood forums 0.00 0.00 0.00 0.00 Reduced budget from £2k per year due to budget constraints Tactical Leadership 0.00 0.00 0.00 0.00 Reduced budget from £2k per year due to budget constraints Attend Officer Working Group on behalf of SCG 0.00 0.00 0.00

Administration HVBSCPB6610 Secretariat 4,850.00 0.00 4,850.00 4850.00 HVBSCPB6611 Accountancy 1,050.00 0.00 1,050.00 1050.00 HVBSCPB6613 Insurance 716.55 0.00 716.55 716.55

Total Expenditure 35,866.55 0.00 35,866.55 35,866.55

Net Income/Deficit -3,999.30 0.00 -3,999.30 -3,999.30

SCOPAC 1920J:\HBC\Coastal\Coastal\ESCP\1_PARTNERSHIP MANAGEMENT\9_FINANCE\SCOPAC_SCG\2019-20\Final SCOPAC SCG PROPOSED Accounts 2019 Revised Sept 18 01/10/2018 Southern Coastal Group

SCG 19/20 Proposed Budget Actuals 2019/20 2019/20 Variances (Income) (Income) (Surplus) Forecast Code Description Expenditure Expenditure Deficit expenditure Comments

HVBSCGB6615 Contribution to SCG/from SCOPAC -30,656.14 0.00 -30,656.14 -30,656.14 HVBSCGB6616 Income b/f 14,289.59 0.00 14,289.59 14,289.59 HVBSCGB6626 Conference Income 0.00 0.00 0.00 0.00 HVBSCGB6627 Membership fees 0.00 0.00 0.00 0.00

Total Income -16,366.55 0.00 -16,366.55 -16,366.55

HVBSCGB6628 Shoreline Management Plans Update SMP Action Plans 1,500.00 0.00 1,500.00 1500.00 SMP Review 500.00 0.00 500.00 500.00

Coastal Research & Monitoring Research Chair Research Chair 0.00 0.00 0.00 0.00

Sharing Good Practice Workshops 0.00 0.00 0.00 0.00 Site visits 0.00 0.00 0.00 0.00

HVBSCGB6635 Supporting Delivery Implementation of SCG Programme 500.00 0.00 500.00 500.00 To identify efficiencies Management Tool Sharing best practice across the SCG 0.00 0.00 0.00 0.00 Dependent on securing National funds Region Attend National efficiency Workshop 500.00 500.00 500.00 Keeping up to date - efficiencies Keep abreast of Guidance and input into 0.00 0.00 0.00 0.00 DEFRA high level target for contributions PF review process Maintain professional services and minor 1,000.00 1,000.00 1000.00 Effective use of framework works framework on behalf of SCG

RHCP progress monitoring and 0.00 0.00 0.00 0.00 compensation for HTL schemes identified communication in SMP Update the group on latest environmental 0.00 0.00 0.00 0.00 DEFRA agenda to push for more enhancement guidance environmental enhancements

HVBSCGB6636 Influencing Coastal Policies Represent the SCG on National fcerm 1,000.00 0.00 1,000.00 1000.00 RMA owned strategy strategy Update process Feed into National consultations on 0.00 0.00 0.00 0.00 As they come up. behalf of SCG

Communications HVBSCGB6614 Website Management 1,500.00 0.00 1,500.00 1,500.00 HVBSCGB6622 Marketing and Promotions 750.00 0.00 750.00 750.00 Annual report style summary and comms

HVBSCGB6612 Leadership/Management Attend Coastal Chairs/ National flood 500.00 0.00 500.00 500.00 Reduced budget from £2k per year due to forums budget constraints Tactical Leadership 500.00 0.00 500.00 500.00 Reduced budget from £2k per year due to budget constraints Attend Officer Working Group on behalf of SCG 1,500.00 0.00 1,500.00 1500.00

Administration HVBSCGB6610 Secretariat 4,850.00 0.00 4,850.00 4,850.00 HVBSCGB6611 Accountancy 1,050.00 0.00 1,050.00 1,050.00 HVBSCGB6613 Insurance 716.55 0.00 716.55 716.55

Total Expenditure 16,366.55 0.00 16,366.55 16,366.55

Net Income/Deficit 0.00 0.00 0.00 0.00

SCG 1920J:\HBC\Coastal\Coastal\ESCP\1_PARTNERSHIP MANAGEMENT\9_FINANCE\SCOPAC_SCG\2019-20\Final SCOPAC SCG PROPOSED Accounts 2019 Revised01/10/2018 Sept 18