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Envelope + Postcard Layout Standards

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Envelope + Postcard Layout Standards Envelope + Postcard Layout Standards Mr AB Sample 126 Sample Street Sample Suburb Domestic Bulk Mail July 2015 Sample City 9965 Mr AB Sample 126 Sample Street Sample Suburb Sample City 9965 You can make a with yourBIG small changeCHANGE on Giving Tuesday Alan Mr AB Sample 126 Sample Street 2nd December is Giving Tuesday Sample Suburb Sample City 9965 Contents These standards outline the Bulk Mail overview 1 requirements for both machine Introduction 2 sorted and manually sorted Bulk Mail. 1.0 Machine sorted standards 3 Machine sorted requirements 1.1 Key areas 4 apply to: 1.2 Clear zones 5 • VolumePost 1.3 Mail piece construction and materials 15 • Business Standard and • Approved FreePost. 1.4 Address printing 17 Manually sorted requirements 1.5 Sender address area 19 apply to: 1.6 Permit Post Impressions 20 • GoFlexible • Business Flexible 1.7 Approved FreePost 21 • PrintPost Checklist – For machine sorted mail 25 • Volume PreSort 2.0 Manually sorted requirements • Print PreSort and 26 • Adcard Contacts 29 Bulk Mail overview This table provides an overview of the general requirements for domestic Bulk Mail products. For full product specifications, please refer to the Postal Users Guide. Bulk mail products can be used with window and non-window envelopes and postcards. Flow wrapped items are permitted when using manually sorted items. General Checks Business Business Volume Print Machinable Envelope Layout Standards • Envelope fl exibility Bulk Mail VolumePost™1 VolumePost™3 Standard PrintPost™ GoFlexible™ Flexible PreSort™ PreSort™ AdCard • Envelope matte fi nish 2 Indicia Area 5 - 10mm SR#Er {#45678/#Zhoolqjwrq#Pdlo#Fhqwuh /#Zhoolqjwrq#8378 • Statement Of Posting Minimum 1000 Min 5mm Magazines & 123456 Sender Address Area Max 40mm Quantity 1000 300 300 catalogues lodged 500 300 5000 5000 5000 1 • No prohibited or 10mm dangerous contents >2 times a year 10mm 5 - 10mm Max 100mm Medium: 240 x 130mm Medium: 240 x 130mm Min 8mm Medium: 240 x 130mm Medium: 240 x 130mm Medium: 240 x 130mm Medium: 240 x 130mm Medium: 240 x 130mm Seder ddress Maximum Oversize: 385 x 260mm Large: 240 x 165mm Large: 240 x 165mm Oversize: 385 x 260mm Min 8mm 123456 Dimensions Large: 240 x 165mm Large: 240 x 165mm Large: 240 x 165mm Large: 240 x 165mm Large: 240 x 165mm Sr vwdo#Uhi2edufrgh 3 Address Area Oversize: Oversize: D1#E1#Vdpsoh 385 x 260mm 385 x 260mm 456#Vdpsoh#Vwuhhw Min 8mm Min 8mm Vdpsoh#Dgguhvv Min 8mm Min 8mm Vdpsoh#Wrzq#4567 Min 8mm Maximum 20mm Min 8mm Thickness 6mm 6mm 6mm PPSAM 20mm 20mm 8mm 20mm 1mm 4 Delivery Address clear zone • Permit (including up to 40mm 5 Sort Code clear zone - must be clear of logos, graphics and text but can be an approved Pantone colour Min 15mm New Zealand Post logo) • Delivery Address format 11 Sender Address area 44 Delivery Address • Location clear zone • Sender Address Maximum M 55g M 55g M 55g M 75g M 25g Weight 1kg 1kg 1kg 1kg 22 Permit/Indicia area • 8mm around the window • All items must have L 75g L 75g L 75g L 100g L 35g • Location • 8mm around the the same dimensions • Current approved delivery address text • Sequenced & • Sequenced & • Sequenced & design unsequenced items unsequenced items unsequenced items 55 Sort Code clear zone Sorted in Sorted in Sorted in 3 Delivery address • 15mm across the ascending ascending ascending trayed separately trayed separately trayed separately 3 Presentation • Unsequenced • Unsequenced • Unsequenced • Font colour bottom of the envelope postcode postcode postcode items sorted items sorted items sorted • Font size order order order in ascending in ascending in ascending postcode order postcode order postcode order • No Bold, italics or underlined SOA SOA SOA • Skew SOA SOA SOA SOA • Customer reference Address Data NO SOA NO SOA Address match to Address match to Address match to • Recipient details Address match to Address match to Address match to Address match to • Postcode location • Items must be trayed New Zealand Post New Zealand Post New Zealand Post New Zealand Post New Zealand Post REQUIRED New Zealand Post New Zealand Post REQUIRED sequence fi le sequence fi le sequence fi le • Items must be faced postal address fi le postal address fi le postal address fi le postal address fi le + in delivery run order + in delivery run order + in delivery run order (all items oriented same way) Address Data Manual Manual Manual SOA / Statement of Accuracy • Tray must be labelled Envelope (sequenced item (sequenced item (sequenced item • Matches a sender’s address list to the New Zealand Post postal address fi le Layout Machinable Machinable Machinable Manual Manual Manual address includes address includes address includes • A minimum declared SOA of 70% is required to use SOA pre-requisite products. Standard delivery round delivery round delivery round The amount between 70% and 85% is charged at non-conformance rate. number) number) number) • SOA certifi cate is valid for 12 months 12kg • SOA is available from any SendRight certifi ed provider – go to www.nzpost.co.nz/sendright Address Sequencing • Required to use Volume PreSort and Print PreSort bulk mail products New Zealand Post credit account Lodge 8am–5pm Monday – Friday PermitPost impression New Zealand Return Address Use the correct product code • Matches a sender’s address list to the New Zealand Post postal address fi le and sorts into the postie delivery run order; the physical route each postie takes, to achieve best results Common • A minimum 85% sequence rate is required Requirements Before • Each lodgement must have data sequenced 456789 ABC123 • Sequencing is available from any PreSort certifi ed provider 5pm – go to www.nzpost.co.nz/sendright • Maximum tray weight Please note this guide is intended as a summary only. The standard terms and conditions of the products and services offered by New Zealand Post Limited, including information on the extent of our liability, are set out in the Public Contract and the Postal Users’ Guide. These are available for reference at PostShopTM stores and selected New Zealand Post retail outlets, or can be viewed on our website at www.nzpost.co.nz/terms. Other conditions for New Zealand Post Account customers are contained in the terms and conditions provided when credit was arranged. New Zealand Post reserves the right to change the product specifi cations. VolumePost, PrintPost, GoFlexible, Volume PreSort, Print PreSort and PostShop are trade marks of New Zealand Post Limited. ADV396DG15 March 15 1 Got a question or need to approve your mail piece design? Please contact us via [email protected] or on 0800 501 501 Introduction Bulk Mail Trays, Lids & Labels This guide will help you to meet Key changes from the July 2014 edition the envelope layout standards for New product information for Adcard Page 26 • You can collect Trays and Lids from your local Business Mail Centre, or machine sorted and manually sorted New approved permit colour Page 20 Bulk Mail products which include: • If you need more than 50 trays, they can be pre- New approved font Page 17 ordered by calling 0800 501 501 – press 1 for business • VolumePost Key changes from the July 2013 edition • Tray labels for non mailhouse customers can be printed from nzpost.co.nz/traylabels • Business Standard The term ‘mail piece’ is used to refer to enveloped items and postcards. Additional information • Approved FreePost Section 1.6 is now called ‘Permit Post Impressions’. To ensure your mail piece meets our addressing • GoFlexible accuracy and address layout standards, including terms Lodging your mail piece and conditions and other product requirements, refer to our website at www.nzpost.co.nz/addressing and • Business Flexible ‘Mail piece’ is used throughout this document to refer to www.nzpost.co.nz/bulkmail. window envelopes, non-window envelopes and postcards • PrintPost as applicable. If the documentation does not reflect the characteristics Before you lodge your mail piece please check that: of the actual lodgement, we’ll change it and notify you • Print PreSort of the change – this could involve a higher postage rate • you have completed the lodgement documentation being applied. • Volume PreSort correctly • your mail meets the applicable minimum volumes Please note, when developing this guide we have • Adcard and product requirements. endeavoured to make this as comprehensive as possible. However, if you are unsure about any aspect of your These standards apply from 1 July 2015 envelope design and layout, please contact us on 0800 501 501. and replace all previous versions. 2 Got a question or need to approve your mail piece design? Please contact us via [email protected] or on 0800 501 501 1.0 Machine sorted requirements This section outlines the requirements for Envelope type Industry standard envelope sizes machine sorted mail, which applies to: (height x length) E8 90mm x 152mm • VolumePost 1 and 3 E9 92mm x 165mm E16 92mm x 191mm • Business Standard DLE 114mm x 225mm DLEE 114mm x 235mm • Approved FreePost. Max POP 120mm x 235mm This table lists envelope stock currently Specialist Max POP 120mm x 235mm C6 114mm x 162mm used in the domestic New Zealand CM 102mm x 215mm market whose dimensions are C5 162mm x 229mm compatible with our machines. The same height and length dimensions also relate to postcards. The maximum machinable dimension is 165mm high by 240mm long. Anything larger e.g. a C4 sized envelope is NOT able to be machine sorted. Please refer to the manually sorted products on page 26. 3 Got a question or need to approve your mail piece design? Please contact us via [email protected] or on 0800 501 501 1.1 Key areas Our sorting machines detect 1. Sender address area 3.
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