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Enumerator's Manual

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Enumerator's Manual An Phrromh-Oifig Staidrimh Central Statistics Office Daonáireamh na hÉireann Census of Population of Ireland Sunday, April 24 2016 Enumerator’s Manual . ) . t I\ }. t f · J f . Confidential ~ ' If found return to: ,, Central Statistics Office \, PO Box 2016 FREEPOST F4726 Swords Co. Dublin. K67 D2X4 LoCall 1850 2016 04 1 Table of Contents CHAPTER 1 INTRODUCTION ......................................................................... 6 1.1 Introduction ............................................................................................................................. 6 1.2 Enumerator’s Manual .............................................................................................................. 6 1.3 Role of the Enumerator ........................................................................................................... 6 1.4 Main tasks and timetable for Enumerators.............................................................................. 7 1.5 Confidentiality ........................................................................................................................ 8 1.6 Glossary of important census terms ........................................................................................ 9 1.7 Definition of a dwelling ........................................................................................................ 10 1.8 Definition of a private household .......................................................................................... 10 1.9 Communal Establishments (CEs) or non-private households ............................................... 12 1.10 Enumeration of Communal Establishments .......................................................................... 12 1.11 Present and absent persons .................................................................................................... 13 1.12 Census geography ................................................................................................................. 14 1.13 Confidential Census Return Envelopes ................................................................................. 16 CHAPTER 2 VISUAL ENUMERATION AND FORM DELIVERY ................... 18 2.1 Ensuring 100% coverage ...................................................................................................... 18 2.2 Enumerator maps .................................................................................................................. 19 2.3 Enumerator Record Book...................................................................................................... 21 2.4 Basic visual enumeration ...................................................................................................... 21 2.5 Form delivery in action ......................................................................................................... 22 2.6 Irish language forms ............................................................................................................. 24 2.7 Foreign languages ................................................................................................................. 25 2.8 Visually impaired persons – Large Print Forms & Braille Forms ....................................... 25 2.9 www.census.ie ...................................................................................................................... 25 2.10 Basic form delivery ............................................................................................................... 25 2.11 Common delivery situations ................................................................................................. 27 2.12 Completing the Form ID ....................................................................................................... 31 2.13 Assigning new D.Nos - dwellings & households not marked on your map or ERB (9001+ Numbers) ........................................................................................................................................... 32 2.14 Non unique addresses in your ERB ...................................................................................... 34 2.15 Wrong addresses ................................................................................................................... 34 2.16 Householder disagrees with address/Eircode details on Form ID ......................................... 35 2.17 Delivery and collection grids ................................................................................................ 35 2.18 Your mobile phone – delivery phase .................................................................................... 36 CHAPTER 3 THE ENUMERATOR RECORD BOOK (ERB) .......................... 38 3.1 ERB cover page .................................................................................................................... 38 3 3.2 Inside front page ................................................................................................................... 39 3.3 ERB dwelling panels ............................................................................................................. 39 CHAPTER 4 ADAPTING DELIVERY TO PARTICULAR SITUATIONS ......... 48 4.1 Situation 1 - No contact at a dwelling ................................................................................... 48 4.2 Situation 2 - Absent households – Form E procedure .......................................................... 50 4.3 Situation 3 - Households with more than 6 persons present ................................................. 52 4.4 Situation 4 - Households with more than 4 persons absent .................................................. 52 4.5 Situation 5 – Apartment complexes and gated communities ................................................ 52 4.6 Situation 6 - Communal Establishments ............................................................................... 53 4.7 Situation 7 - Caravans and other mobile or temporary structures ......................................... 58 4.8 Situation 8 - Confidential returns .......................................................................................... 59 4.9 Situation 9 - Multiple households at an address.................................................................... 60 4.10 Situation 10 – Visitors .......................................................................................................... 61 4.11 Situation 11 – Refusals ......................................................................................................... 61 4.12 Situation 12 – Deliveries made after Census Night .............................................................. 62 4.13 Situation 13 - Public enquiries at the doorstep ...................................................................... 62 4.14 Situation 14 – Media enquiries ............................................................................................. 63 CHAPTER 5 FORM COLLECTION ............................................................... 64 5.1 Preparation at home .............................................................................................................. 64 5.2 Basic collection routine for households ................................................................................ 64 5.3 THE DOORSTEP CHECK ................................................................................................... 65 5.4 Form collection summary and SMS (text) messaging to the CSO ....................................... 66 5.5 Issues which may arise during form collection ..................................................................... 67 5.6 Collecting forms from Communal Establishments ............................................................... 71 5.7 Form collection – revisiting vacant dwellings and holiday homes ....................................... 74 5.8 Problems with forms discovered after collection .................................................................. 74 CHAPTER 6 RECONCILIATION FORMS ...................................................... 75 6.1 Completing the Reconciliation Form (RF) for unoccupied dwellings .................................. 75 CHAPTER 7 SUMMARISATION .................................................................... 79 7.1 Summarising each private household ................................................................................... 79 7.2 Final check on persons present and contacting households .................................................. 81 7.3 Summarising a private household (example) ........................................................................ 81 7.4 Summarising each Communal Establishment ....................................................................... 82 7.5 Summarising Reconciliation Forms ...................................................................................... 83 7.6 Sorting summarised forms .................................................................................................... 83 7.7 Completion of Form B for each Small Area ......................................................................... 84 7.8 Completion of Form BR for each Small Area ....................................................................... 84 7.9 Completion of Form C .......................................................................................................... 85 7.10 Sending Forms B, BR and C to CSO ...................................................................................
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